Executive Assistant jobs at The Walt Disney Company - 437 jobs

Personal & Executive Assistant | Mill Valley (Hybrid) | $80K-$100K We're searching for a proactive, resourceful, and highly organized Personal & Executive Assistant to support a busy attorney in seamlessly managing professional and personal priorities. This is a true hybrid role blending executive support, personal assistance, and light household management - perfect for someone who loves anticipating needs, bringing order to chaos, and thriving in a dynamic, high-impact environment. Location: Hybrid (office + private residence in Mill Valley). Must live within reasonable commuting distance and be comfortable with in-person work + occasional travel. Key Responsibilities Calendar mastery: Manage complex professional/personal schedules, anticipate conflicts, and resolve proactively Email/task management, meeting prep, and follow-ups Travel coordination, appointments, and logistics Household support: Vendors, maintenance, errands, and personal events Event planning (personal and professional) Act as trusted gatekeeper with impeccable discretion and confidentiality Clear, professional communication with staff, colleagues, and external contacts Ideal Candidate 4+ years as a Personal or Executive Assistant Exceptional organization, attention to detail, and ability to juggle multiple priorities High emotional intelligence and polished communication Tech-savvy: Google Workspace, Microsoft Office, Slack, Asana (or similar) Experience with complex travel, events, and personal errands Discreet, adaptable, and calm under pressure Comfortable with direct communication and occasional irregular hours Compensation: $90,000-$100,000 + benefits

Personal & Executive Assistant | Mill Valley (Hybrid) | $80K-$100K We're searching for a proactive, resourceful, and highly organized Personal & Executive Assistant to support a busy attorney in seamlessly managing professional and personal priorities. This is a true hybrid role blending executive support, personal assistance, and light household management - perfect for someone who loves anticipating needs, bringing order to chaos, and thriving in a dynamic, high-impact environment. Location: Hybrid (office + private residence in Mill Valley). Must live within reasonable commuting distance and be comfortable with in-person work + occasional travel. Key Responsibilities Calendar mastery: Manage complex professional/personal schedules, anticipate conflicts, and resolve proactively Email/task management, meeting prep, and follow-ups Travel coordination, appointments, and logistics Household support: Vendors, maintenance, errands, and personal events Event planning (personal and professional) Act as trusted gatekeeper with impeccable discretion and confidentiality Clear, professional communication with staff, colleagues, and external contacts Ideal Candidate 4+ years as a Personal or Executive Assistant Exceptional organization, attention to detail, and ability to juggle multiple priorities High emotional intelligence and polished communication Tech-savvy: Google Workspace, Microsoft Office, Slack, Asana (or similar) Experience with complex travel, events, and personal errands Discreet, adaptable, and calm under pressure Comfortable with direct communication and occasional irregular hours Compensation: $90,000-$100,000 + benefits

Personal & Executive Assistant | Mill Valley (Hybrid) | $80K-$100K We're searching for a proactive, resourceful, and highly organized Personal & Executive Assistant to support a busy attorney in seamlessly managing professional and personal priorities. This is a true hybrid role blending executive support, personal assistance, and light household management - perfect for someone who loves anticipating needs, bringing order to chaos, and thriving in a dynamic, high-impact environment. Location: Hybrid (office + private residence in Mill Valley). Must live within reasonable commuting distance and be comfortable with in-person work + occasional travel. Key Responsibilities Calendar mastery: Manage complex professional/personal schedules, anticipate conflicts, and resolve proactively Email/task management, meeting prep, and follow-ups Travel coordination, appointments, and logistics Household support: Vendors, maintenance, errands, and personal events Event planning (personal and professional) Act as trusted gatekeeper with impeccable discretion and confidentiality Clear, professional communication with staff, colleagues, and external contacts Ideal Candidate 4+ years as a Personal or Executive Assistant Exceptional organization, attention to detail, and ability to juggle multiple priorities High emotional intelligence and polished communication Tech-savvy: Google Workspace, Microsoft Office, Slack, Asana (or similar) Experience with complex travel, events, and personal errands Discreet, adaptable, and calm under pressure Comfortable with direct communication and occasional irregular hours Compensation: $90,000-$100,000 + benefits

Personal & Executive Assistant | Mill Valley (Hybrid) | $80K-$100K We're searching for a proactive, resourceful, and highly organized Personal & Executive Assistant to support a busy attorney in seamlessly managing professional and personal priorities. This is a true hybrid role blending executive support, personal assistance, and light household management - perfect for someone who loves anticipating needs, bringing order to chaos, and thriving in a dynamic, high-impact environment. Location: Hybrid (office + private residence in Mill Valley). Must live within reasonable commuting distance and be comfortable with in-person work + occasional travel. Key Responsibilities Calendar mastery: Manage complex professional/personal schedules, anticipate conflicts, and resolve proactively Email/task management, meeting prep, and follow-ups Travel coordination, appointments, and logistics Household support: Vendors, maintenance, errands, and personal events Event planning (personal and professional) Act as trusted gatekeeper with impeccable discretion and confidentiality Clear, professional communication with staff, colleagues, and external contacts Ideal Candidate 4+ years as a Personal or Executive Assistant Exceptional organization, attention to detail, and ability to juggle multiple priorities High emotional intelligence and polished communication Tech-savvy: Google Workspace, Microsoft Office, Slack, Asana (or similar) Experience with complex travel, events, and personal errands Discreet, adaptable, and calm under pressure Comfortable with direct communication and occasional irregular hours Compensation: $90,000-$100,000 + benefits

Candidates must be U.S. Citizens or Green Card holders. No OPT, H1B, CPT, or EAD. Candidates must be local and currently located in the San Francisco Bay Area. Executive Assistant Schedule: Monday to Friday, 8:00 AM to 5:00 PM (9:00 AM to 6:00 PM acceptable) Contract Duration: 5 months Pay Rate: $40/hour We are hiring an Executive Assistant on behalf of our client. This fully onsite role provides comprehensive administrative and clerical support, serving as a key point of contact while ensuring smooth day-to-day office operations in a professional environment. Scope of Duties • Manage calendars; schedule and coordinate meetings and appointments • Serve as primary point of contact for internal and external inquiries • Prepare, proofread, and format correspondence • Maintain electronic and paper filing systems; ensure accurate recordkeeping • Assist with meeting logistics (in person and virtual) including agendas, minutes, and follow-up actions • Monitor and order office supplies; coordinate equipment maintenance • Perform general clerical duties including copying, scanning, and data entry Required Qualifications • Proven experience in an administrative or office support role • Proficiency with Microsoft Office, Google Workspace, Zoom, and standard office technology • Excellent organization and time-management abilities • Ability to prioritize multiple tasks and meet deadlines • Professional demeanor with strong customer service orientation Candidates must be U.S. Citizens or Green Card holders. No OPT, H1B, CPT, or EAD. Candidates must be local and currently located in the San Francisco Bay Area. You may also reach our IT recruiter at ************** or ************************. Please note, we are not accepting C2C at this time and only direct candidates may apply; submissions from third-party companies will not be considered.

Personal Assistant & Creative Operations Associate Confidential | Los Angeles, CA (On-Site) Employment Type: Full-Time Reports To: High Profile Artist Role Overview We are seeking an exceptional Personal Assistant to support a globally recognized, high-profile artist. This is not a traditional PA role and not a 9-5 job. It is an immersive, fast-paced position for someone who is highly capable, deeply adaptable, and thrives in dynamic, high-expectation environments. The ideal candidate is a jack-of-all-trades: sharp, resourceful, technically proficient, socially sophisticated, and unflappable under pressure. You will be trusted with a wide range of personal, professional, logistical, technical and creative tasks, many of which may be unfamiliar at first. What matters most is your ability to figure things out independently, execute quickly, and deliver exceptional results with minimal instruction and without excuses. You will spend significant time with the artist, often in close quarters, so this role requires someone who is not only competent, but cool, well-mannered, emotionally intelligent, and enjoyable to be around. For the right ambitious, curious, and driven person, this is a rare opportunity to learn, grow, and operate at an elite level. Key Responsibilities Personal & Administrative Support Manage complex scheduling, travel, and logistics with frequent changes Coordinate flights, hotels, transportation, and itineraries, often on short notice Handle emails, messages, and calls with professionalism and discretion Manage personal tasks and errands as needed Track details, deadlines, and follow-ups without reminders Creative & Art Operations Support art-related logistics including installations, packing, shipping, and coordination Assist with exhibition preparation, studio organization, and documentation Take high-quality photographs for documentation, reference, and internal use Assist with layout, editing, and organization of materials using Adobe InDesign Maintain organized records of artworks, files, and assets Technical & Digital Support Confidently operate MacOS and Apple devices Troubleshoot tech issues across devices, software, and platforms Maintain clean, well-organized digital systems and folders Learn new tools and workflows quickly Research & Execution Research vendors, services, locations, and resources Vet options and present clear recommendations Resolve issues independently, including scheduling conflicts, errors, or service problems Travel & On-the-Ground Support Travel frequently, including evenings and weekends Support extended workdays, events, and location-based needs Remain composed, discreet, and professional in all settings Required Skills & Qualities Strong MacOS and Apple ecosystem proficiency Advanced organizational skills and attention to detail Confident using Adobe InDesign; other Adobe tools a plus Strong photography skills with a good eye for composition and detail Calm under pressure; adaptable to changing priorities Excellent judgment and common sense Discreet, trustworthy, and emotionally intelligent Comfortable handling both administrative and personal tasks Clear, direct communicator across text, email, and phone Creative taste paired with operational discipline Experience & Background Experience supporting a senior executive, artist, founder, or high-profile individual preferred Background in creative, art, design, or cultural environments strongly preferred Proven ability to manage multiple priorities independently Schedule, Travel & Physical Requirements Non-traditional schedule required Frequent travel required, including nights and weekends Must be Los Angeles-based and available on-site Ability to lift, move, and handle materials when needed Valid passport required or ability to obtain one Reliable transportation required Who This Role Is For This role is for someone who: Is highly competent and self-directed Has strong work ethic and high standards Can balance creative work with operational execution Thinks ahead and catches issues early Is comfortable with responsibility, trust, and proximity This role is not a fit for someone seeking fixed hours, narrow scope, or heavy direction. Compensation: Base Salary: $100,000 - $125,000/year Healthcare: Medical, dental, and vision coverage 401(k): Eligibility after 60 days (employee contributions only) Paid Time Off: 15 days annually + flex holiday of your choice EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

A leading entertainment company is looking for a senior international tax executive to handle tax planning and compliance for a multinational business. The role requires extensive experience in both US and international taxation, particularly in the entertainment industry. Responsibilities include managing international tax issues, supporting M&A transactions, and advising on financing arrangements. Competitive compensation is offered, along with comprehensive benefits. #J-18808-Ljbffr

Compensation: $85,000 to $105,000 depending on experience A growing small manufacturing company in Springboro, OH is seeking a highly skilled Executive Team Assistant to support a four-member executive leadership team. This is a high-impact role for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and is energized by helping a leadership team stay organized, aligned, and moving forward. If you excel at executive support, love building structure, and want to make a meaningful difference in the daily operations of a tight-knit organization, this role offers a rare opportunity to do exactly that. About the Role As the Executive Team Assistant, you will become the central point of coordination for the leadership team. You will manage calendars, oversee communication flow, support light customer intake, organize and track data in Excel, assist with HR and financial administration, and ensure tasks and priorities stay on track. You will also help keep leadership aligned by preparing meeting agendas, documenting action items, and following up on outstanding commitments. This position is ideal for someone who is proactive, highly organized, and comfortable switching between higher-level executive support and hands-on administrative tasks throughout the week. What You'll Do Executive Support Manage complex calendars and coordinate meetings across the leadership team Prepare agendas, capture meeting notes, and track follow-up items Support internal communication through drafting or refining emails and documents Assist with small projects that help leaders stay organized and efficient Excel and Data Support Create and maintain spreadsheets to track projects, tools, hours, or operational data Use formulas, tables, and pivot tables to organize and troubleshoot data Support early development of operational and financial KPIs in collaboration with leadership Customer Intake Support (Light Volume) Answer the main phone line and route calls professionally Gather information for customer technical inquiries and coordinate next steps Ensure customer issues are tracked and move through the appropriate internal workflow Assist with occasional inquiries from customers or requests from international headquarters Finance and HR Administrative Support Assist with payroll input and data preparation for CFO review Process reimbursements and simple accounts receivable updates Help with basic benefits or HR administrative tasks when needed Maintain accuracy and confidentiality at all times Operations Support Help the Director of Manufacturing with time tracking, scheduling, and documentation Enter or maintain simple ERP data Assist with the development of simple dashboards and production summaries Support the coordination of small operational projects as needed What Makes You a Great Fit Experience Strong background as an Executive Assistant or high-level Administrative Assistant Experience in manufacturing or a similar industrial environment is strongly preferred Comfortable supporting multiple leaders with different working styles Technical Skills Advanced Excel skills including formulas, tables, and pivot tables Strong Microsoft Office proficiency Familiarity with ERP systems or the ability to learn quickly Basic understanding of HR or payroll administration is a plus AI tools experience is a bonus, not required. Ability to adopt efficiency tools is valued. Core Strengths Highly organized with excellent follow-through Strong written and verbal communication skills Discreet, trustworthy, and comfortable handling sensitive information Proactive problem solver who anticipates needs rather than waiting to be asked Enjoys working on-site and being hands-on in a small team environment Work Environment Full-time On-site in Springboro, OH Typical office hours with occasional flexibility Front-office location with daily interaction across the company Collaborative, friendly, small-team culture where everyone helps each other Compensation and Relocation Base salary: $85,000 to $105,000 based on experience Local candidates preferred, however there is possible relocation assistance for the right person How to Apply If you are a strong Executive Assistant who loves variety, thrives in a fast-paced environment, and wants to play a central role in helping a leadership team stay aligned and effective, we would love to hear from you. Apply today.

President of a mortgage company is looking for an executive assistant to assist with a variety of duties related to the daily operations. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities: Manage schedule and calendar Prioritize emails and telephone calls Effective communication with sales and operations staff Assist with preparing meetings Completing administrative tasks as necessary Work second-in-command to the Manager and taking care of all duties in their absence. Assist the Manager with operational issues. Maximize processes and procedures while meeting customer expectations in terms of cost-effectiveness Assist team with training new operations and sales staff Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed This is an in-person position Qualifications: Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite Compensation: Commensurate with experience Benefits: Medical, Dental, PTO

This is a high-visibility role designed for a seasoned professional who thrives on complexity and meaningful responsibility. The position plays a critical role in supporting organizational effectiveness and supporting strategic initiatives across multiple departments and locations. We are seeking an experienced and polished professional who operates with precision in a fast-paced environment and brings a high level of judgment and discretion. The ideal candidate will serve as a trusted partner to senior leadership, seamlessly balancing complex administrative execution with strategic insight. This role offers a compelling opportunity to deepen impact, expand scope, and directly influence both operational excellence and the effectiveness of a key executive. Key Responsibilities: Executive & Administrative Support Own and strategically manage complex calendars across multiple time zones, anticipating conflicts and optimizing executive time. Lead preparation of meeting agendas and materials, and proactively track and drive completion of action items. Act as a trusted liaison between executive leadership and internal and external stakeholders, ensuring clear and effective communication. Draft, review, and manage high-level correspondence with exceptional accuracy, judgment, and professionalism. Safeguard sensitive corporate and personal information with the highest level of discretion and confidentiality. Committed to delivering exceptional service and supporting others to achieve their full potential. Travel & Logistics Management Coordinate complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries Track and optimize travel rewards programs and ensure compliance with corporate travel policies Provide real-time travel support and troubleshoot logistics as needed Project Coordination & Operations Support the execution of strategic initiatives and cross-functional projects Track project milestones and updates using tools such as Microsoft Office Finance & Budget Support Reconcile corporate credit card expenses and code invoices for accounts payable submission Assist with monitoring departmental budgets and resolving discrepancies in partnership with finance Coordinate with vendors and suppliers on service agreements and procurement needs Technology & Communication Leverage Microsoft Office and collaboration platforms (e.g., Outlook, Teams, Zoom) to support efficient workflows Stay informed on all related projects and recommend tools or processes to enhance productivity Personal Assistance (as needed) Coordinate personal appointments and handle errands to support executive productivity Manage mail, packages, and miscellaneous administrative tasks as needed Qualifications: Bachelor's degree required Minimum of 8 years' experience supporting senior executives in a fast-paced, growth-oriented environment Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) Strong organizational and time-management skills with the ability to manage competing priorities Demonstrated discretion and professionalism in handling confidential information Proactive, resourceful, and solution-oriented mindset with meticulous attention to detail Ability to work on-site full time, Monday-Friday, with flexibility for occasional after-hours support and travel

A leading data collaboration platform in San Francisco is seeking an experienced professional to develop strategic partnerships in the CTV and social media sectors. The role requires extensive experience in business development and the ability to engage with C-level executives. You will influence product strategy and connect with major industry players. Competitive compensation includes a base salary, performance bonuses, and comprehensive benefits. Join a dynamic team committed to innovation and flexible work-life balance. #J-18808-Ljbffr

Who we are: The Ad Council convenes creative storytellers to educate, unite and uplift audiences by opening hearts, inspiring action and accelerating change. For more than 80 years, the nonprofit organization and its partners in advertising, media, marketing and tech have been behind some of the country's most iconic social impact campaigns - Smokey Bear, Friends Don't Let Friends Drive Drunk, Tear the Paper Ceiling and many more. Job Summary: The Assistant Account Executive (known at Ad Council as Assistant Campaign Manager ) is an integral part of the Ad Council's team responsible for creating, implementing and evaluating communications campaigns for more than 30 social good issues each year. Whether you're working with top ad agencies and content creators to develop award-winning campaigns around our causes, helping to set the strategy for your campaigns' social and digital programs, or partnering with one of our board member companies on their CSR initiative, your job as an Assistant Campaign Manager is to help support the account team and keep all the moving pieces running smoothly in a fast-paced environment. The ideal candidate is a stellar project manager with strong oral and written communication skills, has an appetite to learn about the latest trends in advertising and marketing, and is passionate about social change. This position requires travel to Ad Council's NYC and DC offices for all-staff and team meetings at least four times a year, and campaign-related travel as required. This is a contract employee role. This means that, while the position is at all times one of "at will employment", the Ad Council anticipates at present that the employment length would be approximately 6 months. The compensation for this position is $5,250 monthly, paid semi-monthly. Contract employees will be eligible to participate in limited benefits and paid time off. We are also open to this role being a fully remote position. What you'll do: Assist campaign team in the strategic and creative development, production and evaluation for 3-5 fully-integrated campaigns, including: Keep cross-functional team updated on campaign development and key milestones Coordinate administrative activities and communications around campaign development, including timelines, call reports, meeting preparation, etc. Manage development of media marketing and promotional materials for campaigns Facilitate workflow between clients, partner agencies and other vendors by coordinating campaign materials and securing all necessary approvals Maintain accurate up-to-date campaign budgets, financial records, vendor SOWs, MSAs and contract reporting Collaborate with cross-functional team to analyze and report on real-time campaign performance, including donated and earned media support, managed platforms results (Meta, YouTube, Snap, LinkedIn, etc.), and website and social media analytics Support your campaigns' social media and digital development efforts, including reviewing editorial calendars, reviewing/crafting website content, and assisting with site QA Support campaign team by fostering open and collaborative internal and external relationships Conduct competitive review, partner/talent vetting, trend analyses and other relevant campaign/issue research as needed Maintain campaign assets, inventory and vendor information to ensure all elements are current, updated and available in our databases What you bring: 1+ years of account or project management experience (previous advertising and marketing experience preferred) Excellent oral and written communications Demonstrated critical thinking and analytical skills Proven track record of leadership through experiences as a team leader (sports, clubs, extracurricular activities, or in group work) where you demonstrated effective communication, decision-making, and ability to take initiative. Strong computer skills with knowledge of Microsoft Office Suite, particularly Outlook, Excel and PowerPoint A passion for social change What you need to be successful in the role: A strong project manager who thrives on being organized and detail-oriented in a fast-paced and deadline-driven environment; is able to connect the dots and adapts easily to changing circumstances A team player who works well with others and builds relationships easily and proactively in a remote environment Comfortable with all forms of interpersonal communications (including email, text/Slack, phone/video, in-person) A desire to learn and approach everything with a curious mindset Proactive and solutions-oriented; not afraid to raise your hand and roll up your sleeves What we're committed to: At the Ad Council, we value and celebrate the unique characteristics and perspectives that make each person who they are. Fostering a welcoming environment allows us to enhance and reimagine how we reach our audiences. It is not simply our belief, but our duty, to cultivate a team that is representative of the American people. Only then can we drive true, measurable, and life-changing impact on the most important issues facing our country today. The Ad Council is an Equal Opportunity Employer. Qualified applicants will be considered for employment without regard to any legally protected status. The Ad Council invites all qualified interested applicants to apply for career opportunities. In accordance with the EEOC, if you are a person with a disability and need a reasonable accommodation for any part of the application or hiring process, please submit your request through one of the following methods listed below. How to reach us: To apply online: join-our-team Email: () Fax or Ad Council Attn: People Operations Team 815 2nd Avenue, 9th Floor New York, NY 10017 #LI-Remote

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

About the Ocean Avenue Association: The Ocean Avenue Association (OAA) is a nonprofit 501c3 Community Benefit District (CBD) dedicated to keeping Ocean Avenue clean, safe, and vibrant. We provide daily cleaning and maintenance, improve street safety, promote local businesses, organize community-building events, steward public art and gardens, and advocate for a thriving commercial corridor. In July 2025, over 70% of property owners voted to renew and expand the OAA for the next 15 years. The boundary of the OAA includes Ocean Avenue from Manor Drive to Interstate 280 (on the northern side) and Victoria to Lick-Wilmerding High School near Geneva (on the southern side) in Ocean View - Merced Manor - Ingleside (OMI). Starting in January 2026, operations will extend to Ocean Avenue in Lakeside Village between 19th Avenue and Junipero Serra Blvd. The OAA is governed by a Board of Directors representing property owners, merchants, and community members. Position Summary: The OAA seeks a strategic, hands‑on Executive Director (ED) to lead the organization through its next phase. The ED oversees daily operations, staff and contractors, program delivery, finances, and compliance. The ED will advance economic vitality, safety, and beautification efforts while serving as the primary advocate and spokesperson for Ocean Avenue with city agencies, elected officials, community partners, and the media. Key Responsibilities:Leadership and operations: Provide day‑to‑day management of staff, contractors, and services to ensure high‑quality, responsive operations. Implement the management plan and advance the Board's strategic priorities. Strategic planning and program delivery: Partner with the Board to set goals, metrics, and long‑range strategies. Oversee cleaning, safety, economic development, beautification, events, and marketing programs aligned with the OAA mission and bring foot traffic to Ocean Avenue. Economic and business development: Support existing merchants and attract new businesses. Develop initiatives that increase corridor vitality, foot traffic, and investment. Financial management and reporting: Manage an annual budget of $460,254, including $435,089 of assessment revenue. Oversee financial reporting, audits, bank accounts, and compliance with all regulations and City contracts. Produce clear annual reports showing impacts for both OMI and Lakeside Village. Work closely with external accountant and bookkeeper on invoices, payments, and tracking of grants. Fundraising and grant management: Lead fundraising efforts, including identifying grants, preparing applications, and stewarding relationships with funders. Ensure timely and accurate reporting to grantors. Stakeholder and community engagement: Build strong relationships with merchants, property owners, board members, community groups, elected officials, city agencies, schools, and volunteers. Maintain high visibility on the corridor - including weekly merchant visits - and follow‑up promptly on requests and concerns. Marketing, promotion, and events: Lead efforts to promote local businesses and Ocean Avenue's unique identity. Write the newsletter, website, social media, printed collateral, and organize public‑facing events that bring foot traffic to the corridor. Advocacy and representation: Serve as the primary representative of the OAA with city officials, public agencies, media, and other relevant parties. Advise and advocate on issues impacting the corridor such as safety, transportation, economic development, and streetscape improvements. Required Qualifications: Leadership: Minimum 5‑years of experience leading and motivating staff, managing a nonprofit and/or community‑based organization of a similar scope and size. Community engagement: Demonstrated success working with diverse communities and stakeholders including people of all racial, ethnic, and socioeconomic backgrounds, ages, and sexual orientations. Financial management: Strong budgeting, forecasting, and financial oversight skills. Fundraising: Proven ability to secure and manage City and private grants, including compliance, tracking, and reporting on impact. Communication: Excellent written and verbal communication skills including public speaking and presentations. Strategic thinking: Ability to collaborate with a Board to develop and execute a strategic plan. Local knowledge: Familiarity with the Ocean Avenue OMI and Lakeside Village neighborhoods or similar commercial corridors. Advocacy skills: Experience working with government agencies and navigating local political environments to advocate for the needs of a community. Preferred Qualifications: Bilingual, Spanish and/or Cantonese speaking preferred but not required. Proficient with computer applications, such as Word, Excel, and PowerPoint. Leadership Characteristics The ideal ED is visionary yet practical, politically savvy, community‑minded, and exceptionally collaborative. They are comfortable working flexible hours to support events and meetings. They are an effective ambassador for the commercial corridor in a broad range of venues. Anticipated Salary: $100,000 to $120,000 (with benefits) commensurate with experience. Application Process By the deadline of February 3, 2026, please send your cover letter and resume to the Ocean Avenue Association (OAA), with the subject line Executive Director Application, by e‑mail to the OAA Board Chair, Kath Tsakalakis, **************. In your cover letter, please address why you think you are a good fit for the OAA, and provide contact information for 3 professional references. #J-18808-Ljbffr

Since its founding in 1970, Youth in Arts (YIA) has served over one million students across the North San Francisco Bay Area, ensuring that students of all backgrounds and abilities have access to high-quality arts education. As the region's leading arts education provider-and the only consistent source of arts instruction for special education students in Marin-we deliver innovative visual and performing arts programs and build the capacity of educators and teaching artists through training, coaching, and strategic support. Beyond classrooms, Youth in Arts has shaped the cultural landscape of Marin for decades, founding and producing the Italian Street Painting Festival for 16 years and operating a youth art gallery in downtown San Rafael's Cultural Arts District since 2011. Through deep school partnerships, direct instruction, exhibitions, and sustained advocacy, we continue to transform the lives of thousands of young people each year-grounded in the belief that access to a creative life is a right for every student. The Opportunity Youth in Arts (YIA) seeks an Executive Director who is ready to lead a dynamic, mission-driven organization into its next era of growth and impact. Looking ahead, YIA is stepping into a powerful leadership role in shaping the future of arts education county-wide and beyond. Through innovative partnerships such as the Arts Now Marin Coalition and a new Program Impact Study with San Rafael City Schools and Dominican University, we're advancing data-informed strategies to ensure every TK-5 student has access to meaningful arts learning. For the next Executive Director, this momentum creates an extraordinary opportunity to guide a beloved and innovative organization as it expands partnerships, champions youth expression, and leads the region in arts education advocacy. Reporting to the Board of Directors, the Executive Director will serve as the organization's chief ambassador-cultivating strong relationships with six staff, eighteen teaching artists, board members, donors, educators, and community partners. This leader will drive fundraising and revenue strategy, strengthen partnerships, steward organizational culture, and refine systems that support high-quality arts programming. The ideal candidate brings experience in arts education, program administration, fundraising, and cross-sector collaboration, and thrives in a fast-paced, creative environment. This is an opportunity for a visionary, hands-on leader to shape an already beloved organization and expand its impact for generations to come. Key Responsibilities Fundraising & Strategic Growth - Lead and advance YIA's strategic plan, aligning goals with mission, vision, and values. Serve as the primary fundraising leader-expanding individual, institutional, corporate, and government support and diversifying revenue streams. Build strong relationships with donors, funders, partners, and community leaders to increase visibility and resources. Guide cohesive messaging, marketing, and communications to elevate YIA's brand and expand earned-revenue opportunities. Budget & Fiscal Management - Oversee the organizational budget to ensure financial stability, growth, and clear resource allocation. Monitor financial performance, provide accurate reporting to the Board, and collaborate with finance partners on ongoing processes. Analyze contributed and earned revenue trends to support informed decision-making, with an emphasis on the growth of earned-income streams. Organizational Leadership - Build and sustain a positive, collaborative workplace culture that attracts and retains diverse staff and board members. Coach and mentor staff and provide visionary and inclusive leadership grounded in diversity, equity, inclusion, and belonging. Oversee day-to-day operations, programs, and personnel to ensure high organizational performance. Partner with the Board on governance, recruitment, engagement, and strategic decision-making. Identify and mitigate organizational risks, strengthening long-term resilience. Program & Community Impact - Champion and expand YIA's programs and partnerships in collaboration with the programs team. Provide visionary leadership in arts education, ensuring all programs reflect current research, emerging trends, and the evolving needs of students and the community. Engage actively with community stakeholders through events, public speaking, and partnerships. Advocate for equitable access to arts education and represent YIA as a visible leader in the regional arts ecosystem. Ideal Candidate The Executive Director will be a dynamic, creative, and dedicated leader who values teamwork and collaboration and is passionate about uplifting all communities. They will be people-oriented and comfortable engaging a wide range of stakeholders and networking across sectors and groups, including donors, government, education, and grass-roots community members. A sound decision-maker, the Executive Director will be versatile and resourceful with the ability to anticipate and solve complex challenges. They will model compassionate, transparent, and authentic leadership, remaining attuned and responsive to the needs of others. Required Qualifications Deep belief in the power of the arts to impact individuals, schools, and communities 5+ years of management level experience in arts administration, education, nonprofit management, business, or a related field Demonstrated success leading programs or organizations, including fundraising and budget oversight. Experience and demonstrated success with grant writing and individual giving are highly valued. Strong skills in community engagement, strategic planning, and program development Experience working collaboratively with a board of directors and staff Proven commitment to accessibility for people of diverse backgrounds, individuals with disabilities, and fostering an inclusive organizational culture Collaborative, visionary leadership style with a track record of building and motivating effective teams Our Team: Culture and Benefits This is a full-time position based in San Rafael, California. Youth in Arts is a warm, caring, and empathetic organization deeply committed to its mission. We value creativity, confidence, and compassion, and prioritize innovation, adaptability, and strong community partnerships. While our history guides us, we embrace new ideas and approaches to make the greatest impact for the youth we serve. The salary range offered for this role is $130,000-$150,000 (commensurate with experience), along with a benefits package that includes hybrid work options to support personal well-being, work/life balance, and professional excellence. Youth in Arts is an equal opportunity employer and encourages applications from people of color, LGBTQIA2S+ individuals, women, persons with disabilities, and others from underrepresented communities. We value diverse perspectives and are committed to fostering an inclusive, equitable workplace where all staff and students feel welcomed, supported, and empowered to thrive through the arts. How to Apply Please submit a thoughtful cover letter and resume to: Susannah Sallin, Search Consultant to Nonprofits, ********************** with “Youth in Arts ED” in the Subject Line. We will respond to all applicants. Thank you.

Community TV Network seeks a qualified, passionate Executive Director who is dedicated to youth empowerment through video production. About Community TV Network/CTVN Community TV Network, empowers urban young adults and children in Chicago to identify, address and resolve issues through the use and understanding of digital media arts. Engaging youth in the creative and collaborative process of digital video production we use the resulting media content to promote positive youth and community development with the overall goal of raising the educational success and economic viability of the neighborhoods where youth participants live and work. CTVN provides semester-long video production classes for teens and middle school students in Chicago. These programs operate in the school day, after school and summer. CTVN has a professional TV PA job training program and freelance video crew jobs through Video Services, our social enterprise video production company. Young people work after school at CTVN's Youth Media Center to produce Hard Cover, the youtube channel and cable access TV show. Job Duties: The Executive Director role provides oversight to all staff, programs and administrative operations and assures that all aspects of the organization adhere to CTVN's mission and vision. Programs - Manage Programs and Staff: Hire staff and work with them to assure success with youth, videos and all youth empowerment and education goals of CTVN. - Manage all of the organization assets including video equipment and the video archive/50 years of video and the Youth Media Center condo space. - Manage partnerships with schools, community organizations and all others in the youth development fields both locally and nationally. Board of Directors Support and work with the Board of Directors to fulfill its governance and fiduciary responsibilities including program, fundraising and finance oversight. Fundraising Work with the Fundraising Team to make sure that grants are written and submitted to meet all deadlines. This includes writing and submitting grants, communicating with funders and providing all grant reports. Finance Create the annual budget in consultation with the board of directors, work with the bookkeeper to provide monthly financial statements and with the auditor at the end of the year to provide the annual audit. Qualifications for this position: - Three years of experience in a senior leadership role preferably in an arts education or youth development organization. - A demonstrated commitment to youth empowerment and social justice through video production. - Outstanding demonstrated skills in: communication, and personal and relationship building. This is a full-time position with a salary of $50-60,000 (based on experience), health benefits and 5 weeks PTO including vacation, personal and sick days. How to apply: Send your cover letter and resume with 2 references to ******************** Deadline for applying: August 15, 2025 Employment Type Full-time #J-18808-Ljbffr

This role is an exciting opportunity for entrepreneurial, take-charge candidates who excel in both high-level administrative support and personalized lifestyle management. As the Personal Executive Assistant, you will provide comprehensive assistance to the CEO, ensuring seamless professional operations and an enjoyable lifestyle experience. You will be responsible for coordinating executive outreach, overseeing special projects, and acting as a liaison to senior management. Additionally, you will manage personal and lifestyle-related tasks, including travel arrangements, concierge services, and research on a variety of topics to support the CEO and their family. The ideal candidate is highly organized, detail-oriented, and able to exercise sound judgment in diverse situations. Strong written and verbal communication skills, administrative expertise, and the ability to manage multiple priorities in a fast-paced environment are essential. This position requires a proactive, resourceful, and discreet professional who thrives in an entrepreneurial setting. The Personal Executive Assistant will work closely with an assistant team and report directly to the CEO. What You'll Do: Provide 24/7 concierge service and availability, including weekends and holidays Manage sensitive matters with a high level of confidentiality Manage travel logistics including booking flights, transportation, and accommodations in addition to researching and creating travel itineraries Stay up to date on hospitality trends to execute prime reservations and provide recommendations Coordinate with other staff members, including the Principal's Personal Assistant on any household and/or personal projects Ability to function well in a high-paced environment; performs additional duties as assigned by executives Use discretion, confidentiality, and good judgment to handle C-Level matters Represent the company and the Executive in a positive light through great follow-through skills and sound judgment Prepare expense reports on a regular basis What You Have: 5+ years of experience working as a Personal Assistant / Executive Assistant for high-net-worth individuals and/or families 24/7 concierge service experience required Lives in the New York City area Available to travel locally as needed Excellent verbal and written communication and interpersonal skills Strong organizational and time management skills with outstanding attention to detail and accuracy Flexibility and adaptability in a fast-paced and dynamic work environment Maintain a high level of professionalism and integrity in dealing with confidential matters Can remain calm under pressure and urgent situations Keeps up with industry trends in the city within hospitality: restaurants, events, etc. What We Offer: The annual base salary range for this position is $130,000 - $180,000. Additionally, this position is eligible for an annual discretionary bonus based on performance. Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location. Additionally, this position is eligible for an annual discretionary bonus based on performance. You will be eligible for the following benefits: 15 PTO Days, 10 legal holidays, and sick days Comprehensive Medical, dental, and vision plans Will match up to 10% of employee contribution for 401(k), life insurance, paid time-off and parental leave plans Commuter benefits and a corporate discounts Development opportunities through the LinkedIn Learning platform Friday happy hour, “Summer Fridays”, and free snacks and beverages in the office Year-round corporate athletic league Casual work environment, team building, and other social events About Guidepoint: Guidepoint is a leading research enablement platform designed to advance understanding and empower our clients' decision-making process. Powered by innovative technology, real-time data, and hard-to-source expertise, we help our clients to turn answers into action. Backed by a network of nearly 1.75 million experts and Guidepoint's 1,600 employees worldwide, we inform leading organizations' research by delivering on-demand intelligence and research on request. With Guidepoint, companies and investors can better navigate the abundance of information available today, making it both more useful and more powerful. At Guidepoint, our success relies on the diversity of our employees, advisors, and client base, which allows us to create connections that offer a wealth of perspectives. We are committed to upholding policies that contribute to an equitable and welcoming environment for our community, regardless of background, identity, or experience. #LI-KH1 #LI-Hybrid Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location. Additionally, this position is eligible for an annual discretionary bonus based on performance. Compensation$130,000-$180,000 USD

Who We AreHi! We're Thinkingbox, a brand experience agency driven by craft and curiosity. Our team blends diverse perspectives in design, technology, and strategy to push boundaries and deliver innovative work for our clients. We're a curious group that loves to think big, keep learning, and create meaningful experiences. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun. Each year, we also encourage our people to spend a month exploring the world, whether that means working from another office or even from the beaches of Mexico, to expand their perspectives and bring fresh inspiration back to the team. The OpportunityWe are looking for an organized, positive, and proactive Office Coordinator & Executive Assistant for our Salt Lake City office. This person will be the face of the office and a key support partner across the business. In this role you will support smooth office operations, provide executive assistant support to senior leadership, coordinate internal projects, and assist with administrative needs. This role is ideal for someone who enjoys multitasking, thrives in a creative environment, and loves bringing people together to build culture and community. You will help keep our office welcoming and operational, support our leadership team, coordinate internal initiatives, and plan events that connect and energize our SLC team.What You'll Be Doing Office Coordination Greet all visitors and serve as the first point of contact for the office Answer phones and manage incoming mail and packages Maintain a clean, organized, and well stocked office environment Coordinate vendors including cleaning services, suppliers, and building contacts Assist with onboarding tasks such as desk setup and office access Executive Assistant Support Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer Support travel arrangements, meeting preparation, note taking, and follow ups Assist leadership with light research and administrative tasks Project Coordination Support internal project timelines, task tracking, and team communication Help prepare documents, presentations, and meeting materials Collaborate across departments on assigned projects Culture and Events Champion a positive and connected office culture Plan and execute office events, team lunches, social gatherings, and holiday celebrations Coordinate industry related outings and community engagement activities Partner with the People and Culture team on company programs Administrative Support Support expense tracking Order office supplies and equipment Handle general administrative tasks as needed What You'll bring Friendly, professional, and people focused Highly organized with excellent attention to detail Strong multitasker with the ability to prioritize and stay ahead of needs Excellent written and verbal communication skills Proactive problem solver who takes initiative Experience in office coordination or administrative roles preferred Experience supporting executives is an asset Equal OpportunityAt Thinkingbox, we're committed to creating an inclusive environment where everyone feels valued, heard, and empowered to thrive. We believe that diversity is our creative strength - it's the range of perspectives, experiences, and backgrounds that fuels our best ideas and most innovative solutions. We welcome and encourage applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply. Your voice matters here. To ApplyThank you for your interest in joining our team. Please submit your resume along with links to your online portfolio as part of your application (if applicable). Due to the volume of applications we receive, we're unable to respond to every submission. However, all applications are kept in our talent database and will be considered for future opportunities.

About COCA The Center of Creative Arts (COCA) is one of the nation's premier multidisciplinary arts organizations-a hub for creativity, education, and community engagement in St. Louis. COCA's mission is to enrich lives and build community through the arts, nurturing the next generation of creative leaders. The Opportunity COCA seeks an Executive Assistant who thrives in a fast-paced, mission-driven environment. This role is ideal for a proactive professional with exceptional organizational and communication skills who enjoys being at the center of an organization's leadership and impact. You'll serve as the right hand to the President & CEO-supporting executive operations, Board relations, and strategic initiatives-while connecting across every department of COCA. Key Responsibilities Provide high-level administrative and project management support to the President & CEO. Serve as a professional representative of the President in all interactions with staff, partners, and the Board. Manage complex calendars, meetings, travel arrangements, and communications. Research, prioritize, and follow up on issues and opportunities, often of a confidential nature. Support Board of Directors activities, including scheduling, preparing materials, drafting minutes, and coordinating meetings. Prepare presentations, reports, and correspondence to advance organizational goals. Partner across departments to manage special projects and cross-functional initiatives. Foster a positive and collaborative work culture throughout COCA. Qualifications Bachelor's degree or equivalent professional experience. 7-10+ years of experience supporting senior executives or executive leadership. Mastery of Microsoft Office Suite and Adobe Acrobat; experience with CRM systems (Blackbaud a plus). Exceptional organizational skills, attention to detail, and ability to manage multiple priorities. Strong interpersonal skills and the ability to work effectively with a diverse community of staff, Board members, and external partners. High emotional intelligence, discretion, and professionalism in handling sensitive information. Commitment to COCA's values of Diversity, Equity, Inclusion, and Access. Why You'll Love Working at COCA Join a vibrant, creative community passionate about the transformative power of the arts. Hybrid work flexibility (per COCA's Remote & Hybrid Policy). Opportunity to engage directly with executive leadership and the Board. Inclusive environment that values innovation, collaboration, and growth.