How to hire a title abstractor

How to hire a title abstractor, step by step

Here's a step-by-step title abstractor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a title abstractor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new title abstractor
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the title abstractor you need to hire. Certain title abstractor roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A title abstractor's background is also an important factor in determining whether they'll be a good fit for the position. For example, title abstractors from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of title abstractors.

   Type of Title Abstractor	Description	Hourly rate
   Title Abstractor		$9-57
   Title Examiner	Title examiners' role is significant in the process of ensuring the property. They inspect title reports and property abstracts in order to determine the risks factor associated with insuring a particular property... Show more	$14-38
   Title Processor	A title processor is a legal professional who works with clients applying for real estate title to ensure that all documents are submitted correctly. Title processors are required to compile all the necessary legal documents and information so that they can obtain the legal deed to the property... Show more	$14-27

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Title Searches
   • Ownership Reports
   • Due Diligence
   • Legal Descriptions
   • County Courthouses
   • Tax Liens
   • Probate
   • RUN Sheets
   • Title Opinions
   • Plat Books
   • Property Ownership
   • Real Property
   • Flow Charts
   • GIS

   Check all skills

   Responsibilities:

   • Manage the ordering of homeowner's association estoppel letters for payoffs; as well as surveys and clear lien searches.
   • Assist in reviewing escrow closing instructions HOA docs, client POA's, deed packages, and closing HUDS.
   • Develop relationships with multiple title search vendors and insurance underwriters to provide direction to attorney and paralegal staff for legal proceedings.
   • cash, PMM, FHA, VA, all types of Conv.
   • Obtain subordination statements, deeds, estoppel statements and other documentation necessary to remove items from title.

3. Make a budget

   Including a salary range in your title abstractor job description is one of the best ways to attract top talent. A title abstractor can vary based on:

   • Location. For example, title abstractors' average salary in georgia is 50% less than in new york.
   • Seniority. Entry-level title abstractors 84% less than senior-level title abstractors.
   • Certifications. A title abstractor with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a title abstractor's salary.

   Average title abstractor salary

   $48,135yearly

   $23.14 hourly rate

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   Entry-level title abstractor salary

   $19,000 yearly salary

   Updated December 22, 2025

4. Writing a title abstractor job description

   A good title abstractor job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a title abstractor job description:

   Title abstractor job description example

   Are you the most consistent and patient researcher you know? Do you thrive on systematic procedure and knowing that you are accountable from start to finish? Does your natural ability to maintain a steely dedication to your work set you above the rest? That's the kind of researcher we are looking for; someone who is ready to join a stable environment where predictability, consistency, and timeliness are valued. We want this individual to be a resourceful asset to our growing team of landmen!
   Job Description
   The company is seeking a Title Abstractor Landman to report to, and work directly with, the project management team in Denver. The company's significant growth necessitates the addition of a team member who can work independently in a team-oriented environment while utilizing their natural ability to perform with little deviation to their internal set schedule. The individual will be responsible for mineral and title research while maintaining production goals and deadlines. The overall purpose of the role will be to provide the client with research they need to proceed with drilling operations and lease payouts.
   ResponsibilitiesResearch county records to determine surface and mineral ownership by utilizing online databases or travel to the local county courthouse to review county records Analyze and document research results to select the relevant information to input into reports for submission to the client Meet deadlines and balance multiple priorities in an environment with shifting timeframes Contribute to other duties assigned by management and determined by business needs
   Mandatory RequirementsMinimum of 2-3 years of experience in title/mineral research Juris Doctorate or a degree in Energy Management may be substituted, but must accompanied with sufficient job-related experience Ability to meet specific deadlines, daily and weekly, based on current internal and client needs Ability to work with minimal supervision Ability to communicate professionally with all levels of management and clients (in writing and verbally) Proficiency in Microsoft Office; specifically, Excel and WordExperience with Adobe Acrobat
   Preferred Qualifications (Not Required) AAPL membership Bachelor's degree Juris Doctorate Degree in Energy Management/Commerce
   Company Description
   Purple Land Management, LLC (“Purple”) is one of the nation's largest tech-enabled provider of land services that negotiates the buying, selling, and leasing of mineral rights, determines and cures title, prepares mineral ownership reports, and performs other related services required for oil and gas operators to drill and produce wells. Overdrive, Purple's proprietary software-as-a-service (“SaaS”), allows customers to track lease, well, and contract data in a web-based geographic information system (“GIS”) mapping platform powered by ESRI, a leader in GIS mapping software. Based in Fort Worth, Texas, and founded in 2010, Purple has the financial support of Satori Capital, a Texas-based multi-strategy investment firm founded upon the principles of conscious capitalism. Satori's private equity business partners with leadership teams of companies that operate with a long-term perspective, commit to their mission or purpose, and create value for all stakeholders.
   
   Compensation: Commensurate with experience
   
   Career Path: Opportunity for promotion based on performance and the team's needs
   
   Start Date: Immediately
   
   Work Authorization: Candidates must already be authorized to work in the United States.

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5. Post your job

   To find the right title abstractor for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with title abstractors they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit title abstractors who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your title abstractor job on Zippia to find and recruit title abstractor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting title abstractors requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new title abstractor

   Once you have selected a candidate for the title abstractor position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new title abstractor. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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