How to hire a title clerk

How to hire a title clerk, step by step

Here's a step-by-step title clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a title clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new title clerk
• Step 8: Go through the hiring process checklist

What does a title clerk do?

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1. Identify your hiring needs

   Before you start hiring a title clerk, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A title clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, title clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of title clerk salaries for various roles:

   Type of Title Clerk	Description	Hourly rate
   Title Clerk	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.	$12-20
   Data Entry Operator	A data entry operator is someone responsible for entering collected information into a database using different computer software. Data entry duties include updating customer data, transcribing information, and entering accounting records... Show more	$11-19
   Clerk Typist	A clerk typist is responsible for data entry procedures and document transcriptions, alongside other clerical and administrative duties as required by the employer. Clerk typists create reports and presentation materials, transcribe audio meetings, write business drafts, and send documents to appropriate office personnel or clients... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • DMV
   • Vehicle Titles
   • Data Entry
   • Notary
   • Title Issues
   • Car Deals
   • Title Processing
   • License Plates
   • Necessary Paperwork
   • Payoff Checks
   • Motor Vehicle Registration
   • Payroll
   • Dealer Trades

   Check all skills

   Responsibilities:

   • Manage all aspects of title work on home equity loans, conventional first mortgages, FHA loans and VA loans.
   • Review title reports for outstanding title issues, liens, code violation issues, and anything relate to HOA liens ;.
   • Submit warranty claims to various RV factories.
   • Work closely with NC/SC foreclosure attorneys to ensure accurate title information are submitted to HUD.
   • Key in new and wholesale vehicle sales data into an ADP databases in a timely and accurate manner.
   • Drive team performance and productivity relate to the clearance of post-foreclosure title issues to facilitate timely sale of REO properties.

   More title clerk duties

3. Make a budget

   Including a salary range in your title clerk job description is one of the best ways to attract top talent. A title clerk can vary based on:

   • Location. For example, title clerks' average salary in kentucky is 33% less than in connecticut.
   • Seniority. Entry-level title clerks 37% less than senior-level title clerks.
   • Certifications. A title clerk with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a title clerk's salary.

   Average title clerk salary

   $16.76hourly

   $34,858 yearly

   ---

   Entry-level title clerk salary

   $27,000 yearly salary

   Updated January 20, 2026

   Average title clerk salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$42,386	$20
   2	New York	$38,378	$18
   3	Colorado	$37,223	$18
   4	North Carolina	$33,989	$16
   5	Washington	$32,963	$16
   6	Arizona	$32,838	$16
   7	Florida	$32,778	$16
   8	Texas	$32,431	$16
   9	Pennsylvania	$32,285	$16
   10	Arkansas	$32,111	$15
   11	Idaho	$31,842	$15
   12	Ohio	$31,524	$15
   13	Michigan	$31,493	$15
   14	Virginia	$31,083	$15
   15	Indiana	$30,274	$15
   16	Tennessee	$30,081	$14

   Average title clerk salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Fidelity National Financial	$47,799	$22.98	7
   2	Ritchie Bros. Auctioneers	$42,425	$20.40	17
   3	Classic Chevrolet	$42,196	$20.29
   4	Advancial Federal Credit Union	$40,286	$19.37
   5	David Stanley Chevrolet	$39,052	$18.77
   6	DPR Realty	$38,197	$18.36
   7	United Heritage Credit Union	$37,787	$18.17
   8	Credit Union of Texas	$37,683	$18.12
   9	Camping World	$37,682	$18.12	29
   10	Asbury Automotive Group	$37,646	$18.10	68
   11	Morrie's Auto Group	$37,223	$17.90
   12	RumbleOn	$37,175	$17.87
   13	Norwalk Auto Auction	$37,169	$17.87
   14	Blue Grass Motorsport Porsche	$37,159	$17.86
   15	Bsc America	$37,124	$17.85
   16	Summit Funding Group	$37,039	$17.81
   17	Green Ford	$37,025	$17.80
   18	Cyprus Credit Union Inc.	$36,962	$17.77
   19	Cinfed Credit Union	$36,830	$17.71
   20	Classic Auto Group	$36,774	$17.68

4. Writing a title clerk job description

   A title clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a title clerk job description:

   Title clerk job description example

   Pack Auto Group believes our success is attributed to our employees. Since 1980, we have continued to grow our business and culture while holding true to our core values of fun, integrity, caring, self discipline and continuous improvement.
   
   We are passionate about harnessing a culture where our employees LOVE their jobs and customers LOVE our employees. We are focused on using technology to create a best-in-class experience for our customers. Dominating our share of the market in the sales and servicing of Ford products in the DFW market while maintaining a top ranking in customer service, employee satisfaction and owner loyalty. Who we are and how we do business in defined in our Core Values, Vision and Mission statements.
   If interested in becoming part of our award winning team, apply below!
   
   RESPONSIBILITIES:
   Process all new and used retail sales for title and registration in the state in which they will be titled. Third party title services can be utilized if preferred. Maintain a system to follow up on incoming titles. Maintain notes in database as to status of all outstanding title work. Stay abreast of title regulations. Attend seminars held by local licensing bureaus and any available training on title regulations. Maintain a professional appearance and a neat work area.
   
   REQUIREMENTS:
   Positive TEAM attitude! Problem-solving ability High school diploma Ability to communicate effectively verbally in one-on-one situations to customers and other associates Valid driver's license Computer literacy and must be able to learn Company software Previous Title Experience
   
   BENEFITS:
   Medical Insurance Dental Insurance Vision Insurance Long and Short Term Disability Insurance 401(k) Life insurance Critical Illness Hospital Indemnity Accident Insurance Paid vacation and sick time for full time employees Employee discount on cars, parts and service
   
   DISCLAIMER
   
   The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. The duties described are not to be interpreted as being all-inclusive to any specific employee. Management reserves the rights to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between Pack Auto Group and its employees.

   Copy this example

   

5. Post your job

   There are a few common ways to find title clerks for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your title clerk job on Zippia to find and recruit title clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit title clerks, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new title clerk

   Once you've selected the best title clerk candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a title clerk?