How to hire a title processor

How to hire a title processor, step by step

Here's a step-by-step title processor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a title processor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new title processor
• Step 8: Go through the hiring process checklist

What does a title processor do?

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1. Identify your hiring needs

   The title processor hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A title processor's background is also an important factor in determining whether they'll be a good fit for the position. For example, title processors from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of title processors.

   Type of Title Processor	Description	Hourly rate
   Title Processor		$14-27
   Title Examiner	Title examiners' role is significant in the process of ensuring the property. They inspect title reports and property abstracts in order to determine the risks factor associated with insuring a particular property... Show more	$14-38
   Title Investigator	The Title Investigators' primary duties include searching real estate records, examining titles, or summarizing insurance or legal documents for various purposes. Also, they provide resolution to internal investigations using interrogation or interviewing techniques.	$13-45

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Title Commitments
   • Customer Service
   • Escrow
   • Estoppel
   • Mortgage Payoffs
   • HOA
   • Title Searches
   • Title Processing
   • Settlement Statements
   • Title Issues
   • HUD-1
   • Affidavits
   • Foreclosure

   Check all skills

   Responsibilities:

   • Manage the ordering of homeowner's association estoppel letters for payoffs; as well as surveys and clear lien searches.
   • Audit loan documentation to ensure all require RESPA documents and procedures are completed.
   • Order payoffs on mortgages, judgments, HOA status letters and liens attach to the subject property.
   • Provide updates to REO listing agents and selling agents, as well as communicating with asset managers.
   • Correspond with banks, lenders, underwriters, attorneys, HOA's, tax offices, clerk of court, etc.
   • Probate filing for formal and summary administrations including use of Lexus-Nexus software.

   More title processor duties

3. Make a budget

   Including a salary range in your title processor job description is a great way to entice the best and brightest candidates. A title processor salary can vary based on several factors:

   • Location. For example, title processors' average salary in indiana is 42% less than in new york.
   • Seniority. Entry-level title processors earn 48% less than senior-level title processors.
   • Certifications. A title processor with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a title processor's salary.

   Average title processor salary

   $42,096yearly

   $20.24 hourly rate

   ---

   Entry-level title processor salary

   $30,000 yearly salary

   Updated December 15, 2025

   Average title processor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Maryland	$53,029	$25
   2	California	$47,281	$23
   3	South Carolina	$45,811	$22
   4	Missouri	$45,038	$22
   5	Texas	$44,705	$21
   6	Nebraska	$44,572	$21
   7	Florida	$42,915	$21
   8	Pennsylvania	$41,102	$20
   9	Arizona	$38,540	$19
   10	Minnesota	$37,991	$18
   11	Illinois	$36,898	$18
   12	North Carolina	$36,789	$18
   13	Oklahoma	$34,598	$17
   14	Indiana	$33,618	$16

   Average title processor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	BNP Paribas	$52,053	$25.03
   2	Tower Federal Credit Union	$48,222	$23.18
   3	S3 Shared Service Solutions	$46,444	$22.33
   4	WSFS Bank	$44,600	$21.44	2
   5	Houwzer	$42,941	$20.64
   6	Kelley Kronenberg	$42,743	$20.55
   7	Randstad North America, Inc.	$42,491	$20.43	3
   8	Travel and Transport	$42,096	$20.24	13
   9	Robert Half	$41,551	$19.98	21
   10	The Hertz Corporation	$41,337	$19.87	6
   11	The A Team	$40,613	$19.53	3
   12	NVR	$39,539	$19.01
   13	Frontline Source Group	$38,794	$18.65
   14	Aerotek	$38,536	$18.53	7
   15	R.M. Schulte & Associates	$36,441	$17.52
   16	State Of South Dakota	$35,182	$16.91	4
   17	Bank of the West	$34,737	$16.70
   18	Enterprise Holdings	$34,020	$16.36
   19	Copart	$32,213	$15.49	32

4. Writing a title processor job description

   A title processor job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a title processor job description:

   Title processor job description example

   Part Time Title Processor / Post Closer Wanted!
   Flexible hours- 20 hours weekly!
   
   Now Hiring for Immediate Opening!
   
   We are a leading company looking for a detail-oriented multi-tasker with at least 1-2 years of Title experience to help keep our office humming. You'll work in a great environment with a positive, friendly team where contributions are recognized with opportunities for advancement. This long-term contract position offers competitive pay and excellent benefits. If you are a go-getter who is eager to grow, this is the job for you!
   
   Apply today and find out why administrative professionals are 5 times more likely to want to work for RemX than our competitors.
   
   "They were fast and great at responding to concerns." Vanessa, RemX Associate
   
   As a RemX Title Processor/ Post Closer We Offer You:
   Competitive pay Paid weekly (Direct Deposit or ATM Debit Card available) Access to health benefits and retirement plan A personal recruiter to help with job searches and assistance when at work! FREE ONLINE skills training Contract to hire Opportunity
   Job Responsibilities
   Will handle title transfer and title recordings Sending out policies and endorsements Provide assistance to other administrative staff as needed
   Each and every day RemX puts over 90,000 people to work, helping more than 15,000 companies find the talent they need to succeed. And, as a part of the 10th largest staffing company in the world, we understand that at the heart of every successful business are people. That's why we work hard to find you the right job at the right company. Explore all the exciting opportunities RemX offers and find the right job for you!
   
   Job Requirements
   
   Job Requirements
   1-2+ years of title processing/ post closing experience Software used Simplifile and E-Closing Strong verbal and written communication skill Ability to work effectively with staff Detail-oriented and ability to work with moderate supervision Strong organizational skills with ability to prioritize effectively and meet deadline Tech savvy

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right title processor for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your title processor job on Zippia to find and recruit title processor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit title processors, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new title processor

   Once you've found the title processor candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new title processor. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a title processor?