How to hire a title specialist

How to hire a title specialist, step by step

Here's a step-by-step title specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a title specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new title specialist
• Step 8: Go through the hiring process checklist

What does a title specialist do?

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1. Identify your hiring needs

   The title specialist hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A title specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, title specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of title specialists.

   Type of Title Specialist	Description	Hourly rate
   Title Specialist		$12-35
   Title Examiner	Title examiners' role is significant in the process of ensuring the property. They inspect title reports and property abstracts in order to determine the risks factor associated with insuring a particular property... Show more	$14-38
   Title Processor	A title processor is a legal professional who works with clients applying for real estate title to ensure that all documents are submitted correctly. Title processors are required to compile all the necessary legal documents and information so that they can obtain the legal deed to the property... Show more	$14-27

   Show more

2. Create an ideal candidate profile

   Common skills:

   • DMV
   • Title Commitments
   • Data Entry
   • Vehicle Titles
   • HOA
   • REO
   • Lenders
   • Title Issues
   • Tax Liens
   • Affidavits
   • Motor Vehicle
   • Legal Descriptions
   • Settlement Statements
   • UCC

   Check all skills

   Responsibilities:

   • Manage the ordering of homeowner's association estoppel letters for payoffs; as well as surveys and clear lien searches.
   • Create order and invoice systems for new clients.
   • Audit returned closing packages for errors and follow up on errors through notary and borrower.
   • Monitor schedule closings, work in progress, and counsel/restrict agents and vendors as necessary.
   • Complete HUD-1 settlements for refinance and purchase closings base on instructions from the client's loan officer.
   • Clear table issue problems, review and explain documents to clients and complete notary duties for closing.

   More title specialist duties

3. Make a budget

   Including a salary range in your title specialist job description is a great way to entice the best and brightest candidates. A title specialist salary can vary based on several factors:

   • Location. For example, title specialists' average salary in alaska is 48% less than in new york.
   • Seniority. Entry-level title specialists earn 66% less than senior-level title specialists.
   • Certifications. A title specialist with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a title specialist's salary.

   Average title specialist salary

   $43,378yearly

   $20.85 hourly rate

   ---

   Entry-level title specialist salary

   $25,000 yearly salary

   Updated December 18, 2025

   Average title specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$64,164	$31
   2	Maryland	$57,323	$28
   3	New Jersey	$55,232	$27
   4	Pennsylvania	$54,185	$26
   5	California	$53,156	$26
   6	Ohio	$51,735	$25
   7	South Carolina	$50,805	$24
   8	Kentucky	$50,765	$24
   9	Colorado	$49,616	$24
   10	Texas	$48,617	$23
   11	Florida	$47,545	$23
   12	Rhode Island	$45,895	$22
   13	Oregon	$44,045	$21
   14	Wisconsin	$43,054	$21
   15	Montana	$42,799	$21
   16	Iowa	$42,082	$20
   17	Arizona	$41,346	$20
   18	North Carolina	$41,157	$20
   19	Michigan	$39,702	$19
   20	Georgia	$37,554	$18

   Average title specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	IBM	$149,025	$71.65	6
   2	Tech Mahindra	$100,425	$48.28
   3	BMO Capital Markets	$78,652	$37.81
   4	Bio-Rad Laboratories	$61,370	$29.50	1
   5	Chevron Federal Credit Union	$54,634	$26.27
   6	Legacy Traditional Schools	$54,328	$26.12
   7	Irving Isd	$53,833	$25.88
   8	Seattle Credit Union	$48,032	$23.09
   9	Ardent Credit Union	$47,984	$23.07
   10	GreenState Credit Union	$47,745	$22.95
   11	McCalla Raymer Leibert Pierce	$47,345	$22.76
   12	Foursight Capital	$46,656	$22.43
   13	Army National Guard	$44,746	$21.51	8
   14	First Citizens Bank	$44,638	$21.46
   15	Firefighters First Credit Union	$44,118	$21.21
   16	Volume Services, Inc.	$43,798	$21.06
   17	Tresl	$43,798	$21.06
   18	Colorado State Express	$43,798	$21.06
   19	Ritchie Bros. Auctioneers	$43,785	$21.05	16
   20	Redfin	$43,443	$20.89

4. Writing a title specialist job description

   A job description for a title specialist role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a title specialist job description:

   Title specialist job description example

   Trans Lease has an immediate opening for an experienced Title Specialist to help manage our expanding business needs.
   
   We are looking for a committed individual with strong organizational skills who can successfully work on multiple tasks at once and execute with precision and practicality. This is an excellent opportunity for an adept, articulate, high energy professional who is interested in working in a team environment with a growing company.
   
   The successful candidate will demonstrate a positive can-do attitude and be willing to work in a small close-knit team environment. Must have the drive to follow through on tasks with excellent communication skills.
   We offer a full benefits package for eligible employees including:
   - Medical, Dental, Life, and Disability Insurance
   - 401(K) with company match following your one-year anniversary
   - HSA match up to $800 per year
   - FSA
   - Paid Time Off, Sick Time, and 6 Company Paid Holidays
   - And an Employee Car Discount Program
   
   Trans Lease, Inc. was founded in 1993 and is an independent finance company that specializes in Commercial Transportation Equipment. Located in the greater Denver area, we have a portfolio of over $1B in managed assets and do business in all fifty states, Puerto Rico and Canada.
   ESSENTIAL DUTIES & RESPONSIBILITIES:Prepare and process title paperwork for all new and used vehicles (50 states, Canada, and Puerto Rico).Ability to troubleshoot and resolve problems specific to titles.All team members partake in receiving, routing, resolving inbound customer calls; Provide exceptional customer service in the store and over the phone; Respond to customer inquiries and messages in a timely manner. Deliver positive, friendly customer service.Work closely with other TL departments, customers, and management to complete title paperwork in a timely and accurate manner.Receive and ensure accuracy of titles and ensure they are properly recorded in system.Follow up with DMVs to ensure correct titles are received on each unit.Coordinate efforts with funding sources to locate processed titles, title corrections, and receipts of paid-off titles.Maintain internal databases including state requirements for titling and outstanding titles.Communicate state requirement changes to funding sources as needed.Follow up with funding sources for title retrieval when title changes are needed.Assist with multiple clerical functions.Process terminated titles and termination packets for customers.Other duties as assigned.
   WORK ENVIRONMENT & PHYSICAL ABILITIES:Requires frequent sitting, standing, balancing, bending or stooping for prolonged periods of time.Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.Ability to communicate by providing verbal feedback in a professional manner.Ability to receive and analyze data and input into the computer.Normal range of hearing and vision.
   REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE & SKILLS:High School diploma or equivalent. Good standing MVR.Excellent communication and customer service skills.Well-rounded technology capability - ability to operate multiple computer programs and can learn new programs.Organized and detail oriented.Ability to successfully complete a General Abilities Assessment and pass a post-offer background check, physical and drug screening.
   PREFERRED EXPERIENCE:Title processing experience Transportation industry experience Prior experience working with the DMV
   JOB DETAILS:Type: HourlyCompensation Range: $22.00 to $28.00Bonus Eligibility: NoReports To: Operations ManagerShift: First, VariesClosing Date: Open until filled
   Date Posted: 10-11-2022
   
   All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right title specialist for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your title specialist job on Zippia to find and recruit title specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit title specialists, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new title specialist

   Once you've selected the best title specialist candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new title specialist first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a title specialist?