Administrative Assistant jobs at Touro College

* Job Type: Support Staff - Non-Union * Bargaining Unit: * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $42,600-$42,600 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Gaublomme Lab, under the Department of Biological Sciences. creates and applies technologies to study biological cells and the biomolecular interactions that drive their intra- and intercellular signaling. Primary areas of application include immunology, cancer, and neurodegenerative diseases. Under the direction of the principal investigator, the incumbent will provide support for the lab using genomics, proteomics, molecular biology and computational approaches to systematically dissect pathway behavior in mammalian cells. This role is contingent on continuous funding. Responsibilities * Using advanced molecular and cellular methods such as microscopy (spinning disc confocal), cloning, and lentiviral preparations. * Maintain lab stock and provide general lab support as needed. * Manage chemical inventory and safety records. * Assist with the orientation and training of new staff or students on lab procedures and techniques. * Set up experiments for the P.I. and other members of the lab. * Perform related duties & responsibilities as assigned/requested. Minimum Qualifications * Bachelor's degree required in a scientific discipline. * Minimum six months of experience in a research environment. Preferred Qualifications * Experience in, or knowledge of, basic techniques in any of the following fields: molecular biology, cell biology, genomics, engineering, physics, chemistry, or related fields. * Experience with immunofluorescence, microscopy, PCR, cloning, and Python. Other Requirements * Excellent communication, organizational, and interpersonal skills. * Attention to detail, research, critical thinking, analytical, and problem-solving skills. * Ability to maintain high confidentiality and professionalism. * Strong multi-tasking, prioritization, and organization skills. * Work well in an interactive team environment. * Ability to maintain detailed records of experiments and outcomes. * General computer skills and ability to quickly master computer programs, databases, and scientific applications. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,300 - $70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Administrative Assistant will provide comprehensive administrative support to the Chair's Office and Core Administrative unit of the Department of Medicine. This role entails ensuring that Core Administrative team members have the necessary tools to fulfill their duties. The incumbent will also assist the Chair of Medicine, Vice Chairs of Medicine, Medicine Chief Financial Officer, and other core administration senior leaders in scheduling, coordinating meetings, hosting visitors, and managing general administrative tasks. The ideal candidate will be highly organized, detail-oriented, and possess strong communication skills. Responsibilities * Schedule appointments and create Zoom and webinar meetings for core administration senior leaders. * Assist in coordinating Bi-weekly online Grand Rounds seminars and in-house lectures. * Serve as the front desk point of contact for the Chair's suite, welcoming visitors and addressing inquiries. * Provide hospitality to high-profile visitors, guiding them to meetings and ensuring punctual attendance. * Serve as an assistant for the Chair and Vice Chairs of Medicine in the absence of the Chief of Staff, handling calls, mail, and visitors. * Manage all facilities and IT requests for the offices, mailroom, bathrooms, and conference rooms. * Manage requests for conference room usage and ensure maintenance. * Procure and maintain office supplies using the ARC and Staples systems. * Coordinate new phone orders and relocations using the ServiceNow system. * Supervise and mentor high school students and other volunteers in the Chair's suite. * Arrange travel using the Concur system and process travel and business expense reimbursements. * Coordinate annual interviews for the 3-Year PhD to MD program and evaluation processes. * Perform additional related duties assigned or requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience * Demonstrated experience providing executive-level administrative support. * Proficiency in scheduling software and video conferencing platforms. * Excellent communication and interpersonal skills. * Strong organizational and multitasking abilities. * Proficiency in office management systems and software (e.g., ServiceNow, Concur). * Ability to maintain confidentiality and professionalism when handling sensitive information. * Working knowledge of Microsoft Office Programs: Word, PowerPoint, and Excel. Preferred Qualifications * Previous experience in healthcare administration Other Requirements * Successful completion of applicable compliance and systems training requirements Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,000 - $68,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols. Responsibilities * Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed. * Confirm provider participation status with patient's insurance plan/network. * Encourage patient usage of Columbia Doctors patient portal. * Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services. * Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic. * Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment. * Maintain access to all appropriate payer portals. * Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained. * Capture Worker's Comp and No-Fault information as it applies and verify that all case information is open and valid. * Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information. * Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic. * Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts. * Process credit cards, checks and cash payments and post information in Epic. * Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling. * Review and work the daily Televox report by canceling and rescheduling the patients in Epic. * Assist in maintenance and creation of appointment scheduling templates. * Assist with special projects and tasks. * Interface with billing and coding teams as needed. * Participate in meetings regarding the practice. * Manage faxes, emails, and phone calls. Minimum Qualifications * Bachelor's Degree or equivalent in education and experience * Strong organization, problem-solving, computer and communication skills Preferred Qualifications * Experience with Epic EMR is desirable * Experience working in an academic medical center or physician practice Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $66,300.00 - $68,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Pediatrics is seeking an Administrative Assistant to join our team in a full-time position to work within the division of Cardiology. Performs diversified clerical duties related to the operational needs of the division, which may include, but are not limited to: typing correspondence, reports, articles; answering telephones, taking messages, scheduling appointments/meetings; maintaining division files, record keeping, patient record filing; taking meeting minutes; processing reimbursement; collecting payments. This role requires strong interpersonal and organizational skills and attention to detail. At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits. Responsibilities * Provides administrative support to clinicians and performs administrative duties necessary to deliver quality patient care * Schedule appointments for patients. * Acquire insurance referrals and authorizations for procedures and tests ordered by clinician. * May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the clinician for the review and approval by the ordering clinician. * May schedule surgeries/procedures or work in conjunction with Patient Care Coordinator verifying times with patients, preparing charts, pre-admissions and consent forms as necessary. * Assist patients with enrolling in patient portal and completing pre-registration forms and questionnaires. * Manage EPIC In-Basket and Pool to ensure patient care is met in a timely manner. * Manage Outlook Calendar and Amion Schedule. * Participate in revenue cycle and Quality Improvement processes. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience required. Preferred Qualifications * Two years of related experience. * Word processing, basic Excel, data entry and other applications as required. * Apply strong interpersonal and empathy skills to help patients and families feel welcomed, acknowledged, and engaged in the patient experience. Apply the same interaction style when communicating with providers and other healthcare workers in the organization. * This role requires strong organizational skills and attention to detail. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $54,560-$55,600 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Associate Director at the Institute for Israel and Jewish Studies (IIJS), the Administrative Assistant supports the day-to-day operations of the Institute and ensures the efficient functioning of its administrative activities. IIJS is Columbia University's center for the academic study and discussion of Jewish life, history, and culture, and it has long been a national and international leader in the field. The IIJS is committed to blending rigorous scholarship with cutting-edge teaching and intellectual opportunities. Responsibilities * Process invoices, honoraria, travel reimbursements, and travel advances in a timely manner using Columbia University's finance systems. * Assist with coordinating and scheduling logistics for conferences, lectures, undergraduate programming, and special events, including room reservations, catering coordination, publicity support, audio/visual arrangements, and accommodations and travel arrangements. * Maintain office supply inventory and oversee general office organization. * Oversee front desk operations to promote a collaborative, professional, and welcoming environment. * Assist guests with registration and online attendance for both virtual and in-person events. * Provide routine information regarding University and Institute policies and procedures. * Maintain electronic mailing lists, shared folders, and administrative files. * Duplicate and prepare materials for the Institute as needed. * Provide administrative and clerical support to the Institute for Israel and Jewish Studies. * Engage with faculty, students, staff, and visitors, providing information and directing calls and inquiries appropriately. * Collect, sort, and distribute mail. * Assist with maintaining and updating content on the Institute's website and other web-based platforms. * Support the maintenance of course listings and room assignments each semester. * Perform other related duties as assigned. Minimum Qualifications * High school diploma or equivalent and 2 years of related experience. Preferred Qualifications * Some college preferred. * Familiarity with MailChimp, EventBrite, SquareSpace, ZOOM, and Canva. Other Requirements * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism with a client focus. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical, and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. * Working knowledge of database programs. * Working knowledge of Microsoft Office. * Ability to interpret accounting and purchasing policies. * Capacity to build morale and group commitment to objectives. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Non-Union * Bargaining Unit: * Regular/Temporary: Temporary * End Date if Temporary: One year from hire date. * Hours Per Week: 20 * Salary Range: $25,200-$25,200 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Biological Sciences at Columbia University is hiring a Research Staff Assistant to support the Sella Laboratory. The Sella Lab conducts research that combines mathematical modeling and statistical analyses of genomic data to study questions in population and evolutionary genetics. It is an interdisciplinary and collaborative environment committed to promoting a culture of diversity and inclusion in science. The Research Staff Assistant will report to Dr. William Milligan. The incumbent will use mathematical modeling techniques and analyze comparative genomics data to study mutagenesis in mammals. This is a part-time, temporary role, subject to continuous funding. Responsibilities * Uses high-performance computing to analyze a large comparative genomics dataset. * Assist in designing and developing approaches to investigate mutagenesis with available data. * Assists in the preparation and submission of a manuscript related to the research performed. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * A bachelor's degree is required in a scientific discipline. * Minimum one year of experience in a research environment. Preferred Qualifications * Research experience in evolutionary or population genetics. * One or more scientific publications in a field to mutagenesis, evolution, or population genetics. Other Requirements * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $105,000 - $120,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Special Assistant to the Dean (SA) manages all aspects of executive support for the Dean of Columbia Law School. Reporting directly to the Dean, and working closely with the Dean's Office team, the SA oversees the planning and management of the Dean's calendar, including on- and off-site meetings and travel. The SA reviews and directs a high volume of correspondence and ensures that tasks are tracked, prioritized, and completed. The SA serves as the primary point of contact on the Dean's behalf, and works closely with the Dean's Office staff-as well as colleagues throughout the Law School and the University-to ensure smooth and efficient operations. Responsibilities * Manages the Dean's highly complex calendar. Schedules appointments and plans travel, exercising sound judgment to assess and prioritize commitments, resolve conflicts, and adapt in response to changing needs. Ensures that the Dean is fully prepared for all meetings, events, and other engagements. Works proactively and engages in long-term planning. Secures space and makes arrangements for technology and facilities support for meetings hosted by the Dean. Books travel for domestic and international business trips, and creates necessary itineraries. Ensures that all arrangements are confirmed and accurate. Interacts with the Dean's guests and contacts in a welcoming and professional manner. * Reviews and tracks all incoming communications, including many that pertain to highly sensitive and/or confidential topics, and uses independent judgment to assess their substance and next steps. Identifies priority communications for the Dean's review; makes recommendations to the Dean for directing inquiries and delegating to senior administrators as appropriate. Drafts email messages, responses, and other correspondence on the Dean's behalf-with grammatical precision and accuracy in tone and style-as directed by the Dean. Keeps close track of tasks and projects, and follows up to ensure that tasks and threads of conversation are brought to an appropriate resolution in a timely manner. * Maintains a coherent database of files, including the Dean's contacts, speeches, remarks, and other relevant information. Answers the Dean's Office phone and reviews messages received in the Dean's Office email inbox in the absence of the Executive Assistant/Office Manager. * Assumes additional responsibilities as needed, including planning and executing certain events that the Dean may host, supporting University-level administrative work in which the Dean may be involved, performing research and/or liaising with the Library to facilitate the Dean's scholarly work, compiling reports or other information to aid in the Dean's decision making, and providing assistance on a variety of personal matters for the Dean. * Prepares materials and coordinates the Dean's schedule as it relates to courses the Dean may teach. This also includes maintaining the Dean's course web page, as well as updating any relevant information on other web pages that relate to her teaching or administrative duties. Minimum Qualifications * Bachelor's degree. A graduate degree, or time spent in a graduate program, is preferred. * Four to six years of direct work experience in an academic, government/non-profit, law firm, or corporate environment, providing high-level administrative support to one or more executives. * Experience working with highly sensitive and confidential matters. * Prior work in a complex, multi-layered, fast-paced, multi-stakeholder environment is especially desirable. * Exceptional written communication skills, including the ability to consistently draft correspondence free of spelling or grammatical errors. * Must be able to type quickly and transpose verbal direction into clear action items and cogent written correspondence. * Experience with editing and proofreading is a plus. * Comprehensive knowledge of Gmail, Google Workspace (Docs, Sheets, Slides), Word, PowerPoint, Excel, Zoom, and other similar applications, and the ability to learn new technology quickly. * Demonstrated ability to manage multiple competing responsibilities at once, be poised under pressure, exercise judgment in prioritizing tasks, and remain calm and focused when faced with urgent issues that may arise. * Superior organizational skills and a commitment to accuracy, organization, and detail orientation. * Ability to work irregular hours, including evenings and weekends, on occasion. * Impeccable judgment and discretion. Articulate, respectful, welcoming, professional, and collegial in an office setting. * Strong interpersonal skills, including the ability to exercise tact and diplomacy, while also being firm and confident. Must have a solution-oriented approach to conflicts. * Commitment to strong performance, high standards of accountability, and openness to feedback. * Commitment to the mission of the Law School, including working with diverse constituencies and fostering an inclusive work environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: 1199 Clerical * Regular/Temporary: Regular * Hours Per Week: 35 * Standard Work Schedule: Monday-Friday: 9 AM-5 PM * Building: Butler Library * Salary Range: $28.32 - $28.32 per hour entry rate ($29.19 - $29.19 per hour minimum rate) The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Libraries is currently seeking applicants for the position of Bibliographic Assistant VII in the department of Collections Acquisition & Metadata Services. Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries' collection includes resources in more than 450 languages and primary source materials that span over 4,000 years of human thought. The collections include over 15 million volumes, with access to over 7 million online electronic resource titles, nearly 300,000 linear feet of manuscripts and archives, over 150,000 maps, and over 1.2 million graphic and audio-visual materials. Through an extensive global network of library partnerships, Columbia Libraries also facilitates access to collections at academic, research, and public libraries across the country and the world. The Bibliographic Assistant in this position will work mainly with monograph material from countries primarily located in the Mid-East and process the material for discovery in the Libraries catalog. The incumbent will perform all phases of bibliographic editing for monographic materials received from acquisitions departments. Test: Language tests will be given the day of the interview. Responsibilities * Provides original and copy cataloging support for monograph material. * Assigns library locations to newly acquired material. * Identifies new and added volumes of serials and processes according to local practices. * Enters invoices in the Library's local system for payment. * Corresponds with vendors on missing and defective items and invoice errors. * Checks-in materials, adds them to existing holdings, and routes them to appropriate departments. * Pays invoices for continuing resource materials. * Corresponds and interacts with CUL's subject liaisons on matters related to books received in the department. * Opens a high volume of material from several different vendors. * Performs quality control on material received. * Other duties as assigned. Minimum Qualifications * High school diploma and/or its equivalent and one year of related experience required. * Strong knowledge of two Middle East languages - one in the Arabic alphabet. * Ability to quickly learn complex tasks and systems and deploy this knowledge in a dynamic and diverse academic library environment with minimal oversight. * Ability to prioritize and organize work in an effective manner. * Ability to determine the research value and subject discipline of library materials for purposes of cataloging and classification. * Strong computer skills to interact with numerous online vendor platforms and transfer this information to the Library's internal system. * Ability to communicate effectively with internal Libraries' staff and external vendors, producers, and creators. * Ability to interact with a diverse group of colleagues and library users. * Ability to push, pull, and lift up to 40lbs. Preferred Qualifications * Some college preferred. * Previous experience in academic libraries. * Library acquisitions and/or book trade experience desirable. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: 1199 Clerical * Regular/Temporary: Regular * Hours Per Week: 35 * Standard Work Schedule: Monday-Friday: 9 AM-5 PM * Building: Butler Library * Salary Range: $26.86 - $26.86 per hour entry rate ($27.70 - $27.70 per hour minimum rate) The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Libraries is currently seeking applicants for the position of Bibliographic Assistant VI in the Department of Collections Acquisition & Metadata Services. Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries' collection includes resources in more than 450 languages and primary source materials that span over 4,000 years of human thought. The collections include over 15 million volumes, with access to over 7 million online electronic resource titles, nearly 300,000 linear feet of manuscripts and archives, over 150,000 maps, and over 1.2 million graphic and audio-visual materials. Through an extensive global network of library partnerships, Columbia Libraries also facilitates access to collections at academic, research, and public libraries across the country and the world. The Bibliographic Assistant in this position will work mainly with monograph material in the Spanish, Portuguese, and Catalan languages and process the material for discovery in the Libraries' catalog. As a member of the Collections Acquisition & Metadata Services department, the incumbent will assist with managing approval acquisitions, as well as searching/copy cataloging tasks. Tests: Language tests will be given on the day of the interview. Responsibilities * Opens a high volume of material from several different vendors. * Performs quality control on material received. * Assigns library locations to newly acquired material. * Identifies new and added volumes of serials and processes according to local practices. * Enters invoices in the library's local system for payment. * Provides original and copy cataloging support for monograph material. * Corresponds with vendors on missing and defective items and invoice errors. * Pays invoices for continuing resource materials. * Corresponds and interacts with CUL's subject liaisons on matters related to books received in the department. * Other duties as assigned. Minimum Qualifications * High school diploma and/or its equivalent and one year of related experience required. * Strong knowledge of Spanish and one other non-English language, preferably Portuguese or Catalan. * Ability to quickly learn complex tasks and systems and deploy this knowledge in a dynamic and diverse academic library environment with minimal oversight. * Ability to prioritize and organize work in an effective manner. * Ability to push, pull, and lift up to 40lbs. * Ability to determine the research value and subject discipline of library materials for purposes of cataloging and classification. * Strong computer skills to interact with numerous online vendor platforms and transfer this information to the Library's internal system. * Ability to communicate effectively with internal Libraries' staff and external vendors, producers, and creators. * Ability to interact with a diverse group of colleagues and library users. Preferred Qualifications * Some college preferred. * Library acquisitions and/or book trade experience desirable. * Previous experience in academic libraries. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future. For more information, visit nyit.edu. Responsibilities * Serve as a liaison to prospective clients, NYIT students, faculty, staff, and administration * Handle the clerical responsibilities as required * Follow detailed work plans * Receive and forward all calls and email inquiries to the appropriate department * Work in conjunction with the management team to successfully execute daily meetings, events and projects * Must work between cafés, special events and daily catering needs as required, schedule will vary. * Prepare documents for weekly Banquet Event Order meetings * Daily and weekly Posts on social media sites; Programing, incentives and marketing campaigns * Assist with execution of daily catering orders; preparing equipment, confirming details, delivering to locations, setting up and breaking down * Create and print menus and signs for each location as requested * Create and print all food labels for various locations * Work in collaboration with management to generate newsletters, strengthen relationships and increase sales * Respond promptly to inquiries regarding catering orders and offer basic sales information, record event inquiries through the catering software and forward to Catering and Client Relation Manager. * Answer all incoming calls to Campus Dining and forward to appropriate department in a timely manner * Assist with deposits and cash reconciliation if needed * Submit all facilities requests in a timely manner * Manage schedules for all Campus Dining employees and maintain contact information in order to notify employees of weekly schedules * Process all requisitions for purchase orders using the university financial systems and follow procedures set forth * Maintain and distribute birthday cards to NYIT staff and staff accomplishment program * Assist Director of Dining Services with invoicing, reconciliations but not limited to * Maintain and order office supply when needed * Keep and maintain neat files for all: proposals, contracts, payments, events details and invoices * Adhere to weekly schedule set forth by Culinary Operations Manager * Workday and manual time sheets completed daily and submitted last shift of week. * Daily recap to be submitted at end of shift * Must be able to work in other areas on campus as needed, such as DeSeversky Mansion, all campus cafes, kiosks, food trucks and any/all special events on or off campus. * Must be able to work in other positions as needed should employees in those positions not be able to work due to vacancies, vacation, sick or personal time. * Must be able to work a flexible schedule including weekends, nights and holidays, as needed * Employees are required to work Black dates for the university; including commencement, open house, and admitted students but not limited to. * PTO must be submitted 2 weeks in advance and subject to approval * Other duties as assigned Qualifications * Bachelor's Degree required * Experience within a catering or campus dining environment as an Administrative Assistant strongly preferred * Advanced computer skills including word processing, spreadsheets, desktop publishing and brand property Management Systems * Multi-tasking and ability to work in fast paced environment * Excellent communication and listening skills * This is a seasonal full-time position working from September through May and is paid over a 12-month period. Other Information New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions. New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer. Minimum Salary USD $28,000.00/Yr. Maximum Salary USD $30,000.00/Yr.

DETAILS The Office of the Senior Vice Chancellor for Legal Affairs and General Counsel ("OGC") at The City University of New York (the "University" or "CUNY") seeks a detail-oriented and professional Confidential Executive Assistant to provide administrative and operational support to certain members of senior leadership within OGC. This pivotal role requires an initiative-taking individual who possesses a strong background in administration, exceptional communication skills, and the ability to handle sensitive information with discretion. The Confidential Executive Assistant will play an important role in supporting the smooth and efficient functioning of OGC, assisting with communications, scheduling, document preparation, and coordination across the University's Central Office and the University's 26 constituent schools and colleges. In addition to the foregoing, the Confidential Executive Assistant shall possess the ability to: + Provide administrative and operational support to certain members of OGC senior leadership, including managing calendars, scheduling meetings, and tracking deadlines. + Prepare, edit, and proofread correspondence, memoranda, and other legal or administrative documents. + Coordinate internal and external communications, including those requiring discretion and confidentiality. + Assist in the organization of meetings, trainings, and events, including preparation of agendas, meeting materials, and minutes. + Maintain organized electronic and paper filing systems consistent with University policies and confidentiality requirements. + Assist with tracking project timelines, monitoring deliverables, and supporting office workflows. + Liaise with staff across the University's Central Office and 26 constituent schools and colleges to support the effective flow of information and ensure timely responses to requests. + Provide administrative coverage and collaborate with other OGC administrative staff to ensure continuity of operations. + Handle sensitive and privileged information with professionalism and discretion. + Perform related duties and special projects as assigned. NOTES: 1. Until further notice, this position is eligible for a hybrid work schedule. 2. This position is excluded from union representation in the collective bargaining unit. QUALIFICATIONS Minimum: Bachelor's degree and six years' related experience required. Preferred: + Exceptional organizational, written and verbal communication, public presentation, interpersonal, and follow-through skills with the ability to prioritize work, manage multiple priorities, and meet deadlines in a time-sensitive office. + Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and remote meeting platforms; ability to learn new systems and adapt to evolving technologies. + Demonstrated judgment, character, and integrity in handling confidential and sensitive information with accuracy, attention to detail, and the utmost professionalism, discretion, and diplomacy, while establishing and maintaining productive working relationships + Experience in a legal, university, corporate, government, or nonprofit setting. + Ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously. + Proactive and flexible personality with the ability to take initiative, exercise discretion and tact, use sound judgment to give advice, make decisions, and draw valid conclusions. + Diligence, with strong organizational skills and the ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by prescribed deadlines. + Ability to produce results as an individual contributor and as a team member by working effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and University stakeholders of various levels. + Commitment to public service, service excellence, inclusion, equity and professional integrity to manage sensitive work, exercise sound judgment, with ability to thrive in a demanding, multi-faceted, and time sensitive office. CUNY TITLE OVERVIEW Supports a Campus or University Executive as a confidential assistant in a variety of activities and initiatives as a key team member. * Organizes and manages projects involving different areas of the Campus or University community, with responsibility for project outcomes * Represents the Executive's unit in Campus or University-wide activities, including committees, special initiatives, and implementation of new processes or technology * Independently carries out a portfolio of responsibilities under the Executive's purview, such as approvals, student interactions, and monitoring of key activities * Manages communications within and outside the unit related to areas of responsibility * May serve as Manager of a large Executive Office * Performs related duties as assigned. This position is excluded from union representation. CUNY TITLE Higher Education Associate FLSA Exempt COMPENSATION AND BENEFITS The salary range is $109,898 - $118,070 , commensurate with credentials, education, and experience. CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: *********************************************************************************************************************************************************************************************** Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings CLOSING DATE Open until filled. Application review begins on November 14, 2025. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31329 Location Central Office

Machon L'Parnasa, Institute of Professional Studies is looking for an Administrative Assistant. The assistant is responsible for providing overall administrative support to the director at 2002 Ave J, Brooklyn, NY 11210. Responsibilities Performs receptionist duties, including: Answering phones, filing, copying, faxing, and opening and distributing incoming mail Meet and greet visitors Greets current and prospective students, in person or via phone and email Must maintain confidentiality in working with student records Prepares files for new applicants, checking to be certain all required documentation (regarding admissions, etc) has been included Answers or directs, as needed, student inquiries regarding admission and course registration Assists with general correspondence, memoranda, and applications Maintains office calendar and schedules student appointments Coordinates, as needed, with the offices of the Registrar, Bursar, Financial Aid, and Admissions as well as departments within IPS Assists in processing student registration each semester Assists students prepare for graduation by distributing forms, informing students of deadlines, and creating sign-in sheets for graduation Assists in special events, such as open houses Prepares purchase orders and maintains inventory of office equipment and supplies; arranges for repair and maintenance of office equipment as needed Coordinates mass emails sent to current students, alumni, and staff Coordinates room schedules for classes and workshops Maintains excel spreadsheets with contact information of current IPS students and graduates Strong attention to details Additional hours may be needed during spring and fall registration Previous experience with general office administrative responsibilities and procedures Qualifications Education/Experience Bachelor's degree preferred. Knowledge/Skills/Abilities Strong interpersonal skills Good communication skills, both oral and written Excellent organizational skills Travel As needed Maximum Salary USD $52,827.00/Yr. Minimum Salary USD $42,261.60/Yr.

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** **CONTRACT TITLE** CUNY Administrative Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** ***** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT ***** New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. **MINIMUM QUALIFICATIONS** Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). **OTHER QUALIFICATIONS** *** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT *** **COMPENSATION** Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. **CLOSING DATE** Open until filled with review of resumes to begin on or after 9/1/2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** CONTRACT TITLE CUNY Administrative Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT * New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. MINIMUM QUALIFICATIONS Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). OTHER QUALIFICATIONS * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT * COMPENSATION Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE Open until filled with review of resumes to begin on or after 9/1/2025. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Job Title: Office Assistant Reports to: Director - Ellen Thrower Center for Apprenticeship and Career Services Campus: Queens, Manhattan Job Summary: This position serves as communication point person providing administrative support to the Ellen Thrower Center for Apprenticeship and Career Services at the Greenberg School of Risk Management, as well as the Tobin College of Business Suite, on the Manhattan Campus. This very visible position requires interaction (in person, on the phone, and via email) with a wide range of University colleagues, employers, students, and alumni. The Office Assistant supports all administrative functions to achieve the strategic goals of the Thrower Center and specified duties assisting the Chairperson of the Greenberg School Academic Department. Essential Functions: Provide administrative support for the Director and Assistant Director of the Thrower Center for all Center activities, projects, programs, reports and events. Serve as primary staff member in Reception for Greenberg School/Tobin College offices at the Manhattan Campus. Field inquiry calls and emails related to the Career Center, academic programs, and general matters. Field inquiries and provide phone support for TCB academic advisors and graduate admission function when needed. Provide oversight and technical support for the Center's database management system - tracking student, employer, and placement information for division. Conduct data entry of jobs, resume referrals, student placements and notification of resumes sent. Utilize Banner student information system for data retrieval, creation of Greenberg student reports, cross referencing database, etc. Update and maintain employer contact lists, internship and full-time placement data. Coordinate, schedule and participate in all functions of the Center including special events, career fairs, email campaigns, presentations, on campus interviewing sessions and career related events & workshops. Work closely with Conference Services offices on both the Manhattan and Queens campuses. Responsible for organization of calendar of events and logistics (room reservations, ordering food, registration, invitations, flyers, etc.) Provide information to employers and students regarding job opportunities, application processes, etc. Design/develop marketing and promotional material, flyers, presentations, calendar of events and resource materials. Work with Coordinator of Scholarship and Enrollment Programs to review scholarship letters in support of the execution of student offers. Supervise Graduate Assistant and any student employees in the execution of assigned tasks. Coordinate with Human Resources the hiring of student workers and Graduate Assistant contracts as called upon, working with Coordinator of Scholarship and Enrollment Programs. Prepare schedules and approve time sheets as necessary. Process, maintain and track expenses, purchase orders and check requisitions for services related to the Center; order and maintain supplies. Prepare travel and expense vouchers. Arrange transportation as necessary for staff, students or presenters. Participate in all aspects and functions of the School as requested - to include special events and projects as identified by the Director in the interest of objectives of the Greenberg School's strategic plans, and in support of fellow Division personnel. Assist in developing and executing outreach and communication in support of alumni relations. Perform other duties as assigned. In support of Greenberg School Faculty Chairperson: Compile academic department records, including research for reports and website, course enrollments and teacher reviews. Assist with administrative details related to international student exchange programs. Assist with delivery of research conferences. Competencies Successful candidates must be self-motivated and self-directed, demonstrate strong written and verbal communication skills, evidence of strong interpersonal and listening skills, ability to work well with others at various levels and capable use of Microsoft Office suite, Outlook and Internet, student information systems and database programs. Knowledge of Banner student information systems is desired. Role demands excellent organizational, planning and time management skills, along with strong customer service focus and ability to work in a culturally diverse environment. Flexibility and ability to manage multiple processes and projects are key. Supervisory Responsibility Oversight for Graduate Assistant and any student employees assigned to the Center. Work Environment This position operates in a professional office environment and supports meetings and presentations, primarily on campus in Manhattan. This position requires use of standard office equipment such as personal computers, printers, etc. This position utilizes telephone and web based meeting platforms regularly to engage with students and industry contacts. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use computer and its controls; and communicate. Environmental Conditions This role is typically conducted in classroom or office environments of the University. Position Type/Expected Hours of Work This position is full-time with expected hours typically to be conducted Monday through Friday, 9:30 a.m. to 5:30 p.m. The work modality designation for this position is fully on-campus. Travel Travel, aside from commutation, is rarely expected for this position. Required Education and Experience: • H.S. Diploma is required • An expressed desire to work with college students Preferred Education and Experience: • 2-3 years related experience strongly preferred Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice. In compliance with NYC's Pay Transparency Act, the hourly salary range for this position is $48,,700 - $54,200. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. *Important Note- St. John's is NOT an E-Verify Employer St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

Posting Detail Information Position Number SE1983.00000 Position Title Staff Assistant Job Type Staff FT/PT Full-Time Employee Class Description C2-Staff (ed. support) General Position Description Responsible for a broad range of advanced clerical, secretarial, and administrative support duties for a department head or similar position. Flexible Work Arrangement Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely. Grade 2021 Exemption Status Non-Exempt Posting Number S3669P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs) Monday through Friday from 8:00 a.m. to 5:00 p.m., with occasional extended hours based on departmental needs. Number of Vacancies 1 Posting Start Date 12/11/2025 Posting End Date 12/18/2025 Open Until Filled No Quicklink for Posting ****************************************************** Posting Detail Information Temporary Position (Temp or Grant Funded) Details Salary Range $ 33,800 Essential Job Functions Description of Job Function 1. Supports departmental clerical activities. Performs office management functions and coordination. Description of Job Function 2. Opens, organizes, and screens mail for supervisor. Description of Job Function 3. Answers telephone, screens and refers calls, takes messages for supervisor. Description of Job Function 4. Types and edits broad range of correspondence, documents, and reports under general supervision. Description of Job Function 5. Composes and prepares responses to routine correspondence. Description of Job Function 6. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence. Description of Job Function 7. Maintains calendar and makes travel arrangements for supervisor. Description of Job Function 8. Schedules/reserves boardrooms, prepares for meetings as directed. Description of Job Function 9. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials. Description of Job Function 10. Operates standard office equipment as needed to perform tasks. Description of Job Function 11. Performs other related duties as assigned. Qualifications Drivers License Requirement Drivers License Requirement Not Applicable Required Qualifications Required Minimum Education High school diploma or general education degree (GED). Required Field of Study Other Required Qualifications Advanced secretarial training. Progressively responsible experience involving staff assistance and advanced clerical/secretarial work. Required License/Certification Preferred Qualifications Preferred Education & Field of Study Preferred Type of Experience Preferred Licenses/Certification Knowledge, Skills and Abilities Knowledge, Skills and Abilities Ability to use a PC, software programs, typewriter, and office machines. Ability to take and transcribe dictation. Ability to communicate effectively orally and in writing. Strong interpersonal skills. Ability to work effectively in a diverse community and meet the needs of diverse student populations. Working Conditions General Working Conditions This job operates in a professional office environment and throughout the College's worksites and grounds. Within the professional office environment, the employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. The noise level in the office work environment is usually quiet and occasionally moderate.While operating outside of the office environment, the employee may be exposed to elements including but not limited to wet/humid weather, extreme temperatures, dirt, dust, fumes, smoke, and unpleasant odors. The role may also involve hazards or physical risks, which require comprehending and following basic safety precautions and may require Personal Protection Equipment. The noise level in the work environment is usually moderate and occasionally loud. Typical physical competencies include but are not limited to remaining stationary, moving, ascending/descending, positioning self, reaching, lifting/moving objects weighing between 5-100 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making. The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions. Job specific working conditions Job Specific Designation

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Clinic Office Assistant-Temp Center for Psychological Services Job Description: The Center for Psychological Services is the primary training site for the psychology graduate programs in Clinical and School Psychology at St. John's University. The primary responsibilities of this position will include overseeing the reception features of the front desk area at the Center for Psychological Services, a fully functional mental health clinic. This role is complex and requires meticulous thought, organization, planning, problem-solving, and attention to detail. The clinical office assistant is responsible for providing courteous service to clients, student-therapists, faculty, and University administrators and must handle front desk functions efficiently. This includes overseeing all undergraduate student workers who provide front desk support. Evening hours and schedule flexibility are required. Responsibilities: · Oversee the efficient running of the front desk/Center functions · Register clients at the time of appointment, collect fees, and issue receipts; notify therapists of client arrival · Schedule and track all client appointments using the Center's electronic record system · Process mailings of clinical information · Distribute, track, and monitor all testing kits · Classify, index, and oversee the maintenance of client records · Maintain office equipment · Track accounts payable and accounts receivable (as needed) · Maintain the Center calendar and schedules · Liaise with other University staff for the optimal functioning of the Center · Oversee and troubleshoot physical plant concerns · Monitor and replenish inventory of office supplies and center needs · Supervise undergraduate student workers (depending on qualifications) · Maintain standard operating procedures in compliance with Center, University, State, and Federal regulations · Perform other duties as assigned Qualifications: · Associates degree+ preferred. · 3 years+ experience in a medical/mental health office is necessary · Knowledge of HIPAA practices required · Excellent communication skills (written and verbal) · Must be accurate, organized, and detail-oriented · Excellent problem-solving and planning skills · Discretion and tact in handling confidential information · Proficient in Microsoft Excel, Word, and Outlook In compliance with NYC's Pay Transparency Act, the hourly salary for this position is $25. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. *Important Note- St. John's is NOT an E-Verify Employer Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Department: Bursar/Operations Staff Specific Job Title: Bursar Assistant Reports to: Office of the Bursar-Associate Bursar Campus: Queens Job Summary: Reporting to the Office of the University Bursar, the Student Services Representative provides cash handling operations in accordance with Business Affairs reconciliation processes, customer service support for Enrollment Management and designated departments and operations. Representatives provide professional in-person customer service when needed and Call Center support. This position is a back office position with frontline service when needed, requiring precise attention to detail, strong customer service skills, understanding of discretion and handling confidential matters, and a professional, courteous work ethic and demeanor. Essential Functions: Skilled in: Interpreting information, making determinations and recommendations. Providing customer service. Report to work as scheduled, adhere to break and lunch schedules and process assignments as delegated by department management. Researching and resolving issues and problems. Maintaining security of confidential student records. Compiling and creating reports. Evaluating documents and applications. Main On-going responsibilities (can include but are not limited to): Processing student refunds within federal guidelines on an ongoing basis and during peak financial aid disbursement periods. Process Late Fee and Interest waiver student account adjustments. Processing Damage Deposit refunds from Residence Life. Assist in running and process daily reports for cash and credit card reconciliation in accordance with Business Affairs reconciliation. Assist in daily cashier work reconciliation. Coordination of bills and process 529 State tuition payments. Review and process housing exceptions and room/board charge pro-rations for Residence Life Research and process credit card chargebacks with Business Affairs. Assist in yearly tuition testing. Process interdepartmental credit cards and journal entries for submission to Business Affairs. University wide Inter departmental deposit cash handling and processing. Student tuition deposit cash handling and processing. Maintain and report attendance and vacation schedule for all of SFS. Assist with 1098-T tax form telephone assistance for students and staff in accordance with IRS regulations. Assist in coordination and negotiation of defaulted tuition student receivable, settlements and assignments to third party AR servicer Recovery Select and four University collection agencies. Assist in coordination of federal Perkins and Health Profession loan documentation on site as regulated by federal standards and working with third party loan servicer ECSI. Coordinate with Business Affairs for uncashed student refund check process to reissue to students if needed. Maintain and distribute attendance and vacation calendar for Student Financial Services. Complete check requisitions, purchase orders and Staples ordering. Provide prompt and courteous service when dealing directly with students and parents either by telephone, electronically or face to face. Respond promptly to customer inquiries. Assist in transitioning new hires to become productive and confident in their role. Assist supervisors with customer service calls from frontline and Call Center. Handle and resolve customer issues using all relative resources. Attend ongoing training to keep current with information and systems. Assist other team members as needed and designated by the department. Report to work as scheduled and process assignments as delegated by department management. Provide financial aid and accounts receivable information. Direct requests and unresolved issues to the designated administrative resource. Keep records of customer interactions and transactions. Record details of inquiries, actions taken, comments and complaints. Communicate and coordinate with internal departments Follow up on customer interactions Other duties and special projects as assigned. Key Competencies Truly enjoys interacting with people Has great written and verbal communication skills Has excellent phone rapport and aptitude for customer service. Knows the definition of empathy and utilizes that skill when appropriate Is intuitive and has a proactive approach to serving others Has a strong work ethic and takes ownership of his/her work Demonstrates honesty, teamwork, and genuine concern for others Excellent interpersonal skills Good communication skills - verbal and written Resourceful in gathering information for first call resolution Proficient in math, specifically addition, subtraction, multiplication and division Good communication skills - verbal and written Keen listening skills Problem analysis and problem-solving Attention to detail and accuracy and ability to type 60 wpm Adaptability Takes initiative High stress tolerance Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as personal computers, printers, telephones, fax machines, photocopiers, scanners, etc. Physical Demands While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use controls; reach with hands and arms; climb stairs; communicate; The employee must occasionally lift or move up to 20 lbs. Specific vision abilities required by the employee include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Position Type/Expected Hours of Work This is a full-time position. Standard work days and hours are Monday through Thursday, 8:30 a.m. to 4:30 p.m. Friday 8:30 a.m. to 3:00 p.m. Some late night, holiday and weekend work is required. Travel Travel may include occasional visits to the other NY campuses. Required Education and Experience: A High School Diploma is required Excellent interpersonal, oral and written communication skills Customer Service Experience Experience with Microsoft Excel, Word and PowerPoint Preferred Education and Experience: A Bachelor's degree is preferred Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. In compliance with NYC's Pay Transparency Act, the annual salary for this position is $40,000. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. This position may be relocated to any of St. John's University's physical locations at any time. St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

Information Position Availability: Position Title: Federal Work Study Student Assistant - Student Health Services Requisition Number: 0406073743 Location New York City Position Type: Student Department: Stdnt Srvcs/Enrollment Ops Responsibilities: We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce. * Work on a project-driven basis for all areas of Student Health Services, including Counseling, Insurance, Medical, and Wellness * Organize and restock office materials and pamphlets in the waiting area * Restock, organize and take inventory of office supplies * Pick up SHS mail and packages from the mailroom * Perform general office duties such as shredding, copying, organizing storage closets * Update community resource lists for use by the Medical and Counseling Services * Organize and prepare wellness kits and materials * Other projects as assigned: i.e. water plants, take out the compost On-Campus Position - Employees in this position are expected to work on-campus during regularly scheduled work hours due to the nature of the work being that which is not feasible, or not in the best interest of the organization, to be performed remotely. Hourly Rate: $21 Minimum Qualifications: * Ability to adhere to strict confidentiality in all SHS matters * Ability to multitask and be flexible with job assignments * Strong computer skills - particularly with Microsoft Word, Microsoft Excel * Excellent organizational and customer service skills Preferred Qualifications: Job Family: Student Health Services Posting Date: 09/12/2025 Closing Date: Open Until Filled No