Administrative Assistant jobs at Town of Bay Harbor

Responsibilities for the Strength and Conditioning Assistant include, but are not limited to the following: * Design and implement comprehensive year-round programming (movement assessments, speed, strength and conditioning) for the athletic development and enhancement of student-athletes; maintain accurate and timely electronic records for monitoring prescribed and completed program variables; assist with the coaching of other teams when necessary * Monitor the condition of equipment and request repairs or replacement as necessary. * Cooperate with all coaches and administrative staff within the intercollegiate athletics programs to enhance overall departmental operations.; understand and comply with all department policies and procedures, as well as NCAA and Colonial Athletic Association rules and regulations * In coordination with the Assistant AD of Sports Performance, and the Director of Football Performance, assist in the implementation of: comprehensive injury prevention, performance enhancement, and functional performance screening and testing; utilization of performance monitoring technology (e.g., heart rate monitoring, GPS, sleep monitoring, velocity-based training modalities, etc.) as a tool to better plan and adjust training plans, continuously seek continuing education opportunities and explore current tools and techniques, utilize evolving advances in technology to benefit and enhance each sport's training philosophy; and serve the sport coach by providing specific and tangible information regarding their athletes' physical status and abilities * Communicate, collaborate, and interact with coaches, athletic trainers, administrative staff, and Towson Research Academy of Collaborative Sport Science to apply evidence- based practice for strength and conditioning * Act in a responsible, ethical, and professional manner * Perform other duties as assigned by Director of Football Performance The work hours for this position may include evenings and weekends depending on sport schedules. Required Qualifications: * Bachelor's degree in exercise science or a related field * CSCS or SCCC certification (please include on application) * CPR, AED, First Aid certifications (please include on application) * Demonstrated experience and strong knowledge base in performance and injury prevention program development of the collegiate athletics population * Strong verbal and written communication skills * Commitment to student-athlete wellbeing, and health & safety in a competitive environment * Ability to collaborate in developing a holistic sports performance model Preferred Qualifications: * Experience working in the collegiate strength and conditioning field as an intern or graduate assistant strength and conditioning coach * Experience leading large team lifts, conditioning sessions, warmups and recovery sessions * Knowledge of higher education, student development theories, and best practices

Join a global community of talented professionals to shape the future of AI. Earn up to $15 USD/hr and additional rewards based on quality of submission. Outlier is committed to improving the intelligence & safety of AI models. Owned and operated by Scale AI , we've recently been featured in Forbes for partnering experts with top AI labs to provide the high quality data for LLMs. We believe AI can only perform as well as the data it's trained on. That's why we work with contributors from all over the world , who help improve AI models by providing expert human feedback . This data has led to AI advancements for the world's leading AI labs and large language model builders. We've built a best-in-class remote work platform for our freelance contributors to provide valuable, specialized skills, and we in turn strive to provide them with a positive experience based on our core pillars of reliability, transparency, and flexibility. What you will be doing We are looking for someone who speaks fluent English to contribute their expertise toward training and refining cutting-edge AI systems. Adopt a "user mindset" to produce natural data to meet the realistic needs you have or would use AI for. Use the tool of rubrics to address user needs in a structured way. Evaluate AI outputs by reviewing and ranking reasoning and problem-solving responses from large language models. Contribute across projects depending on your specific skillset and experience. What we're looking for Education : Bachelor's degree or higher (or currently enrolled). Analytical and Problem-Solving Skills : Ability to develop complex, professional-level prompts and evaluate nuanced AI reasoning. Strong Writing : Clear, concise, and engaging writing to explain decisions or critique responses. Attention to Detail : Commitment to accuracy and ability to assess technical aspects of model outputs. Nice to Haves: Experience in fields like literature, creative writing, history, philosophy, theology, etc. Prior writing or editorial experience (content strategist, technical writer, editor, etc.). Interest or background in AI, machine learning, or creative tech tools. Compensation and benefits Earn up to $15 USD/hr, paid out weekly Rates vary based on quality, accuracy, and time spent. Paid via PayPal & AirTM Free access to Model Playground Interact, experiment and engage with leading large language models free of cost Flexible schedule and time commitment No contracts, no 9-to-5. You control your schedule. (Most experts spend 5-10 hours/week, up to 40 hours working from home Join a global community of Coding experts Join a global network of experts contributing to advanced AI tools Disclaimer: For non-core work, such as during initial project onboarding or project overtime phases, lower rates may apply. Certain projects offer incentive payments. Please review the payment terms for each project. Equal Opportunity Employer: Outlier is committed to fostering a diverse and inclusive work environment. We welcome applicants from all backgrounds and celebrate diversity in our workforce.

Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator. The EA will serve as the CEO's operational right hand-assisting in scheduling, project management, task management and ensuring that projects, deadlines, and team deliverables stay on track. The ideal candidate is proactive, detail-oriented, technologically savvy, and highly organized, with the ability to anticipate needs, manage competing priorities, and operate independently with discretion, speed, and precision. The ideal candidate also has at least 5 years' experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy. About the job: ● Manage the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional. ● Manage travel arrangements with detailed itineraries personal and professional. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf ● Help prepare President for Board of Directors meetings ● Prepare President for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive Bachelor's Degree Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy Wants to be a trusted confident to the President and handle confidential information with discretion, handling sensitive issues with integrity Very detail oriented with excellent project management skills Excellent Microsoft Office Suite skills, very tech savvy Excellent written and verbal communication skills A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator on many projects and initiatives. The ideal candidate has a creative mindset to think outside the box and try to come up with solutions-a true problem-solver. The ideal candidate also has at least 5 years experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy. About the job: ● Manage the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional. ● Manage travel arrangements with detailed itineraries personal and professional. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf ● Help prepare President for Board of Directors meetings ● Prepare President for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive ¨ Bachelor's Degree ¨ Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy ¨ Want to be a trusted confident to the President and handle confidential information with discretion ¨ Very detail oriented with the ability to change gears quickly ¨ Excellent Microsoft Office Suite skills, very tech savvy ¨ Excellent written and verbal communication skills ¨ A creative thinker who thrives on finding solutions to problems; high intellectual bandwidth ¨ Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization. ¨

Job Description This is not your standard executive assistant position; you'll be entrusted with far more than just managing calendars and meetings. You will own critical projects, drive systems implementation, and orchestrate both business and personal priorities for our CEO, with total access and accountability for confidential and company-changing initiatives. If you need frequent direction or can't manage multiple large projects at once, this is not the job for you. The ideal candidate thinks and acts ahead of the curve-constantly anticipating needs, relentlessly pushing the CEO and organization toward real outcomes, and navigating ambiguity with skill and style. You're expected to operate as a strategic business partner, not merely an order taker. You will ruthlessly prioritize getting the right things done, embrace and implement new technology without hesitation, and handle complexity across multiple projects and spheres of the business-all from a front seat in an office where decisive action is valued above comfort zones. Average performers will find this role overwhelming. Only obsessive problem solvers, born leaders, and proactive fixers who thrive under pressure-and can back up their hunger with excellent organizational and communication skills-should apply. If you're ready to be an indispensable driver of progress rather than a passenger, this is the role for you! This role is an in-office position with a comprehensive benefits package. Compensation: $60,000 - $72,000 yearly Responsibilities: Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date Make sure basic bookkeeping duties are completed in a timely manner Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc. Help prepare meetings and take detailed minutes Lead project management for major initiatives and ongoing priorities. Manage reporting and CRM data to keep leadership informed and on track. Implement new systems and processes across our organization. Experience with Monday.Com, Salesforce, and Notion is a plus. Own the CEO's schedule, communications, and critical confidential items. Oversee and coordinate multiple home operations for the CEO, ensuring seamless travel management. Anticipate needs, identify opportunities, and solve problems without waiting to be asked. Push the CEO toward personal and professional goals by keeping deadlines top of mind. Qualifications: Must have graduated high school or received an equivalent certificate of completion Comfortable meeting deadlines and handling confidential information Must be comfortable using Microsoft Office Excellent communication skills, time management skills, interpersonal skills, and organizational skills 2 or more years as an assistant, executive assistant, or in a position performing supportive duties About Company Reliant Companies began with a simple yet powerful belief: Real estate isn't just about land and bricks but about the people and dreams that inhabit these spaces. With this ethos, we have rapidly grown into a leading force in the industry, our name synonymous with trust, excellence, and 5-star service. We believe in the power of real estate to change lives, both for clients and the communities we develop. Our team members thrive in an atmosphere that is as fun as it is professional, where creativity is not just welcomed but celebrated. We are an organization where every day is an opportunity to work hard to innovate, inspire, and impact the world in meaningful ways. Be a part of Reliant Companies. Together, let's build more than just structures; let's build dreams, let's build futures, and let's build a legacy.

Executive Personal Assistant to Founder/CEO Growing Video Gaming Company, Local Hybrid, Fairview, Texas The Founder/CEO of a very fast growing successful and popular gaming company, based in Fairview Texas is looking for a true “right hand” partner to holistically manage his life, personal and professional. The ideal candidate has at least 3-5 years of experience supporting a very busy, tech-savvy executive, preferably in the tech space. The ideal candidate knows how to anticipate needs and run projects from start to finish, large and small with a “no job too small attitude” and “high touch” mentality. This is a hybrid role, local/remote meeting with the CEO as needed on a weekly basis to review outstanding projects/schedule to make sure his life runs as smoothly as possible, with as much taken off his plate so he can focus on continuing to grow this exciting business. About the Job Manage the CEO's complex calendar, personal and professional and coordinate meetings across multiple time zones Optimize the executive's time and priorities, acting as gatekeeper taking as much off his plate as possible to pursue his goals and priorities with the business Manage his inbox, prioritizing and crafting emails on his behalf Coordinate global travel and logistics, including detailed itineraries Prepare any other needed correspondence, meeting notes with action items Work closely with the internal team to support on-going initiatives/projects. Plan parties and events, personal and professional Expense reporting Manage ad hoc projects, personal and professional; personal errands, mailing packages, hiring household staff About You 3-5 years supporting a Principal, C-Suite Executive or Founder, preferably in the tech space Proactive and anticipatory mindset - always ten steps ahead and can think “outside the box” High emotional and intellectual IQ, always striving for excellence in anything you do Ultra-organized and detail-oriented Tech-savvy: Google Suite, Slack; an interest in AI to improve processes Trustworthy: Maintain a high degree of confidentiality with discretion. A warm engaging personality that has a “high touch” service mentality with a “no job too small” attitude. Base salary plus discretionary bonus, Comprehensive health benefits, 401K

Schedule: Monday-Friday, 7:45 AM - 4:45 PM Language Requirement: Must be fluent in Spanish and English The Administrative Assistant will play a key role in supporting the day-to-day operations of the school site. This individual will work closely with the school administration team to ensure smooth and efficient administrative processes. The ideal candidate is organized, proactive, bilingual in Spanish and English, and comfortable working in a dynamic, mission-driven environment. Support Operations focuses on processes and teams including: general office administration and clerical support; reception/telephone/switchboard; mailroom & filing support. High School diploma or GED, at least 2 years of related experience Job Description Location: Onsite - Dilley, Texas Schedule: Monday-Friday, 7:45 AM - 4:45 PM Language Requirement: Must be fluent in Spanish and English At Stride Learning Solutions, we believe in education for everyone-regardless of circumstance. As we expand our reach to serve students at an ICE Detention facility in Dilley, Texas, we are committed to providing a safe, supportive, and high-quality learning environment. Our team is passionate about equity, inclusion, and empowering learners through personalized education. Position Summary The Administrative Assistant will play a key role in supporting the day-to-day operations of the school site. This individual will work closely with the school administration team to ensure smooth and efficient administrative processes. The ideal candidate is organized, proactive, bilingual in Spanish and English, and comfortable working in a dynamic, mission-driven environment. Essential Duties and Responsibilities * Provide general administrative support to the school leadership team, including scheduling, filing, and data entry. * Serve as a primary point of contact for Spanish-speaking students and families, offering translation and interpretation as needed. * Assist with student enrollment, attendance tracking, and maintenance of student records. * Coordinate logistics for meetings, events, and school activities. * Maintain office supplies and ensure the front office is organized and welcoming. * Support communication between staff, families, and external partners. * Uphold confidentiality and comply with all school policies and procedures. * Perform other duties as assigned to support the success of the school. Required Qualifications * High school diploma or equivalent; associate's degree preferred. * Minimum of 2 years of administrative or office support experience. * Fluency in both Spanish and English (spoken and written) is required. * Strong organizational skills and attention to detail. * Excellent interpersonal and communication skills. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Ability to work independently and collaboratively in a fast-paced environment. Preferred Qualifications * Experience working in a school or educational setting. * Familiarity with student information systems or administrative databases. * Cultural sensitivity and experience working with diverse populations. Work Environment * This is a full-time, onsite position located at a secure facility. * The role requires adherence to facility protocols and procedures. * Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Compensation & Benefits: Stride, Inc. considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level. Salaries will differ based on these factors, the position's level and expected contribution, and the employee's benefits elections. Offers will typically be in the bottom half of the range. * We anticipate the salary range to be $15-23/HR. This salary is not guaranteed, as an individual's compensation can vary based on several factors. These factors include, but are not limited to, geographic location, experience, training, education, and local market conditions. Stride offers a robust benefits package for eligible employees that can include health benefits, retirement contributions, and paid time off. The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer. K12 is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law. * -- Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Job Type Regular The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer. If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting *********************. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Job Posting: JR101365 Administrative Assistant II, Contingent II contractual (Open) Department: UBalt CELTT, PM Non-Regular Fixed Term (Fixed Term) Job Description: The Administrative Assistant II provides administrative, communication, and operational support to both the Center for Excellence in Learning, Teaching, and Technology (CELTT) and the Center for AI Learning and Community-Engaged Innovation (CAILI) at The University of Baltimore. This position has responsibilities that span faculty development, AI initiatives, digital content management, event coordination, and internal communication. This position plays a vital role in promoting seamless coordination, ensuring a strong digital presence, and supporting the operational success of both centers. This position includes hybrid work opportunities. Responsibilities: *Dual-Center Administrative Coordination: Serve as the primary administrative liaison for both CELTT and CAILI. Manage inquiries, scheduling, digital files, and communications. Maintain calendars, organize virtual and in-person meetings, and handle email correspondence with internal and external stakeholders. *Event Planning and Coordination Event and Program Support: Coordinate logistics for CELTT's professional development offerings and CAILI's AI and community events. Plan and support virtual and in-person events, including managing registrations, participant communications, technical coordination, and occasional on-site assistance. Ensure all logistical elements are properly arranged for successful program delivery. *Digital Presence and Content Management: Update and maintain each center's website and social media channels. Assist in creating promotional materials, newsletters, and program communications that increase visibility and stakeholder engagement. *Data Organization and Special Projects: Organize and track program participation, assist with data collection, and support reporting for assessment purposes. Maintain organized systems for documenting program outcomes and participant information. Perform other duties as assigned by the Director to support the center's strategic goals and initiatives. Minimum Qualifications: Education: High School Diploma Experience: Three (3) years' experience providing administrative support with demonstrated proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools. Strong organizational and multitasking skills are essential, along with excellent written and verbal communication abilities and experience managing schedules, coordinating events, and handling administrative tasks in an independent work environment. The ideal candidate will possess knowledge of Microsoft Office Suite, Google Workspace, virtual collaboration tools, website content management systems, social media platforms, and AI tools relevant to administrative and educational settings. They should demonstrate strong organizational and multitasking skills, excellent written and verbal communication abilities, and proficiency in creating promotional materials and managing digital content. The candidate must be skilled in coordinating logistics for meetings and events, effectively using AI tools to enhance productivity and streamline workflows. Additionally, they should be able to work independently, adapt to changing priorities, maintain accurate records, handle confidential information responsibly, and collaborate effectively with faculty, students, and external partners. Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Preferred Qualifications: Education: Associate's Degree in Business, Communications or Related Field We offer a competitive benefits package, including health, dental, and prescription plans, tuition remission, and paid leave (up to 8 days of leave and 14-15 holidays per contract period). You can see more details on our benefits here. Additional Job Information: The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/ADA Compliant Employer & Title IX Institution.

Performs administrative support duties for the Expanse Fleet Department. Must be highly motived and understand the critical value of being trustworthy. The position requires flexibility and the ability to juggle multiple competing tasks and demands. Responsibilities * Knowledge of secretarial, office administrative processes and knowledge of standard office equipment * Ability to use review documents for accuracy, completeness, and compliance, compile data and information for reports. * Enter and retrieve information from various computer systems and or programs in timely manner. * Coordinating motor vehicle fleet operations. * Understands OSHA, DOT, Fleet specific regulations, licensing, registration and reporting requirements. * Prepares and maintains accurate records of vehicles, insurance, and required regulatory filings and reporting. * Written and excellent verbal skills a must * Assisting with Fuel Reports Qualifications * Strong in Excel (especially vlookup, parsing text, conditional formatting, and IFS statements) * Knowledge of, and experience in, effective supply management and related work. * Excellent organizational skills, ability to multi-task with attention to detail. * Ability to use enterprise-level financial record-keeping software systems, spreadsheets, and email applications. * Self-motivated, team player with excellent people skills. * High level of discretion with confidential material * Excellent customer service skills Competencies * Team-Oriented * Self-Motivated * Customer Service Focused * Ethical and Honest * Dutifully follows and enforces established Safety Rules and Company Policy About Expanse Electrical Expanse Electrical Offers an Excellent Compensation Package that includes a competitive salary and enrollment into our comprehensive benefits package. Expanse Electrical is a leader in professional services, specializing in oilfield electrical construction & maintenance; industrial electrical supplies (serving the oil & gas industries); natural gas pipeline automation; utility distribution & transmission lines; and power substations.

Job Description Ansible Government Solutions, LLC (Ansible) is currently recruiting Administrative Assistants to support the VHA Consolidated Mail Outpatient Pharmacy (CMOP) located at 2962 S Longhorn Dr, Lancaster, TX 75146. Shift schedule is typically Monday-Friday, 6:00am-2:30pm or 3:00pm-11:30pm. If you accept employment with Ansible, you must also acknowledge that any assigned schedule is subject to change at the direction of either Ansible or its customers Ansible Government Solutions, LLC (Ansible) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) providing Federal customers with solutions in many arenas. Our customers face wide-ranging challenges in the fields of national security, health care, and information technology. To address these challenges, we employ intelligent and committed staff who take care of our customers' success as if it is their own. Responsibilities Prepare reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software File and retrieve corporate documents, records, and reports Greet visitors and determine whether they should be given access to specific individuals Schedule and coordinate meetings, appointments, and travel arrangements for supervisors and managers Prepare agendas and make arrangements for committee, board, and other meetings Record, transcribe and distribute minutes of meetings Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors Attend meetings to record minutes Manage and maintain executives' schedules Make travel arrangements for staff members Conduct general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work Provide information to callers about organization's activities, products, and personnel Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications Qualifications High School Diploma or General Equivalency Diploma (GED) required Minimum of 6 years of experience in administrative support roles Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational and time management skills Excellent written and verbal communication skills Ability to multitask and prioritize in a fast-paced environment Attention to detail and accuracy in work product Discretion and confidentiality in handling sensitive information Ability to work independently and as part of a team Familiarity with office management systems and procedures Typing proficiency - minimum 45 words per minute U.S. citizenship required Ability to obtain and maintain a government security clearance Must be able to understand how to perform basic mathematical calculations Must read, understand, speak, and write English fluently All candidates must be able to: Sit, stand, walk, lift, squat, bend, twist, and reach above shoulders during the work shift Lift up to 50 lbs from floor to waist Lift up to 20 lbs Carry up to 40 lbs a reasonable distance Push/pull with 30 lbs of force All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Powered by JazzHR 01yIFsW6Np

Job Details Texas City , TX None $15.00 - $15.00 Hourly None Administrative AssistantDescription Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local office of one of the nation's top waste and recycling companies. In this on-site role, you'll work directly alongside drivers, supervisors, and operations staff to ensure the business runs smoothly and customers are serviced without interruption. If you're organized, dependable, and ready to support essential field operations from the inside, this is the job for you. What You'll Do As an Administrative Assistant placed on-site through Augment, you'll handle office coordination, driver paperwork, reporting, and customer service support. You'll play a vital role in ensuring that schedules are aligned, documentation is accurate, and the office is operating efficiently. Key Responsibilities: Greet and assist drivers and staff as they arrive and check in for routes. Review, organize, and process daily Driver Vehicle Inspection Reports (DVIRs). Help maintain route schedules and communicate changes to the dispatch or ops teams. Enter timecards, hours worked, and service data into internal systems. Answer incoming calls and assist customers with questions, missed pickups, or service requests. Help track and report driver attendance, performance, or incidents to supervisors. Order and inventory office and safety supplies. Support the operations team with general clerical tasks, reports, and administrative projects. Qualifications What You Bring to the Table Experience: 1+ year of administrative, customer service, or office support experience. Skills: Strong communication and problem-solving skills. Comfortable using Microsoft Office and/or route management systems. Ability to stay organized in a fast-paced, high-traffic office environment. Professional and respectful when working with drivers, customers, and leadership. Requirements: High school diploma or GED. Must pass a background check and drug screen. Bilingual (English/Spanish) a plus, but not required. Work Environment Office located on-site at an active waste and recycling facility. Interacting daily with drivers, dispatchers, supervisors, and occasionally walk-in customers. Fast-paced and dynamic with a strong focus on communication, safety, and reliability. Why Work with Augment? Weekly pay and full-time stability Get your foot in the door at a top waste & recycling company Be part of a team that helps keep your local community clean and running Long-term placement potential for strong performers Full support from Augment's staffing team throughout your assignment Apply Today - Support Essential Services from the Front Office This is your chance to be a key part of a team that services thousands of homes and businesses each day. If you're ready to bring your administrative skills to a purpose-driven industry, apply now and get started with Augment

Job Details Tyler, TX None $14.00 - $14.00 Hourly None Administrative AssistantDescription Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local office of one of the nation's top waste and recycling companies. In this on-site role, you'll work directly alongside drivers, supervisors, and operations staff to ensure the business runs smoothly and customers are serviced without interruption. If you're organized, dependable, and ready to support essential field operations from the inside, this is the job for you. What You'll Do As an Administrative Assistant placed on-site through Augment, you'll handle office coordination, driver paperwork, reporting, and customer service support. You'll play a vital role in ensuring that schedules are aligned, documentation is accurate, and the office is operating efficiently. Key Responsibilities: Greet and assist drivers and staff as they arrive and check in for routes. Review, organize, and process daily Driver Vehicle Inspection Reports (DVIRs). Help maintain route schedules and communicate changes to the dispatch or ops teams. Enter timecards, hours worked, and service data into internal systems. Answer incoming calls and assist customers with questions, missed pickups, or service requests. Help track and report driver attendance, performance, or incidents to supervisors. Order and inventory office and safety supplies. Support the operations team with general clerical tasks, reports, and administrative projects. Qualifications What You Bring to the Table Experience: 1+ year of administrative, customer service, or office support experience. Skills: Strong communication and problem-solving skills. Comfortable using Microsoft Office and/or route management systems. Ability to stay organized in a fast-paced, high-traffic office environment. Professional and respectful when working with drivers, customers, and leadership. Requirements: High school diploma or GED. Must pass a background check and drug screen. Bilingual (English/Spanish) a plus, but not required. Work Environment Office located on-site at an active waste and recycling facility. Interacting daily with drivers, dispatchers, supervisors, and occasionally walk-in customers. Fast-paced and dynamic with a strong focus on communication, safety, and reliability. Why Work with Augment? Weekly pay and full-time stability Get your foot in the door at a top waste & recycling company Be part of a team that helps keep your local community clean and running Long-term placement potential for strong performers Full support from Augment's staffing team throughout your assignment Apply Today - Support Essential Services from the Front Office This is your chance to be a key part of a team that services thousands of homes and businesses each day. If you're ready to bring your administrative skills to a purpose-driven industry, apply now and get started with Augment

Answering and directing phone calls, taking messages, and responding to inquiries. Managing the office calendar and scheduling appointments. Preparing and distributing documents. Performing general administrative duties such as filing, photocopying, and faxing. Coordinating meetings, conferences, and travel arrangements. Maintaining office supplies and inventory. Performing other duties as assigned by management. Requirements High school diploma or equivalent required. 1 year of experience in an administrative support role. Proficient in Microsoft Office. Excellent organizational, time management, and multitasking skills. Strong communication skills, both verbal and written. Ability to work independently and as part of a team. Strong attention to detail and accuracy. Professional and courteous demeanor. Benefits Medical Insurance Dental Insurance Vision Insurance Cell Phone reimbursement plan 401k Retirement Savings Plan Generous paid time off package: Vacation time Sick time Personal time Paid Holidays Parental Leave Wedding Leave Bereavement Leave

We are seeking a dedicated and organized Admin Assistant to support our Estimating Department. This is an entry-level position, ideal for someone eager to learn and grow within the company. Responsibilities: Provide personal assistance to office staff, including running errands, booking appointments, and helping with assigned tasks. Assist with event planning and coordination for office events and meetings. Handle phone calls, emails, and other correspondence, ensuring all messages are received and responded to promptly with professional phone etiquette. Maintain an organized office environment, ensuring the office is stocked with supplies and well-maintained. Complete errands, research, and administrative tasks as assigned. Requirements Must have a working vehicle and a valid driver's license. Knowledge of booking vehicles, home, and maintenance services preferred. Strong organizational and multitasking skills. Willingness and availability to run errands as needed. Bilingual (Spanish/English) is preferred but not required. Benefits Comprehensive health insurance package Retirement savings plan Paid vacation and sick leave Professional development opportunities Collaborative and supportive work environment

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Administrative Assistant is responsible for supporting the General Manager and administration with any administrative or clerical functions. The Administrative Assistant is also responsible for providing support to other staff as assigned. The Administrative Assistant provides highly responsive assistance to other departments and the General Manager. This role pays an hourly rate of $14.00-$15.50. Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until December 31, 2025. About the Venue Hilliard Center is Corpus Christi's premier entertainment and event complex, proudly owned by the City of Corpus Christi and managed by Oak View Group. Named in partnership with Hilliard Law, a firm dedicated to service and community, the waterfront venue features a state-of-the-art arena, the historic Selena Auditorium, and a versatile convention center overlooking the scenic Corpus Christi Bay. With adaptable spaces, complimentary Wi-Fi, and premium food and beverage offerings, Hilliard Center is designed to deliver exceptional experiences as South Texas' home for live entertainment, conventions, and community gatherings. Responsibilities * Provide administrative support including typing correspondence, maintaining the calendar, making travel arrangements, scheduling meetings, and compiling expense and other reports. * Maintains a filing system for records, reports and other documents. * Maintains, files, prepares and transcribes correspondence, obtains appropriate signatures when necessary. * Prepares outgoing mail with necessary postage; sends and receives email as needed. * Performs general administrative functions including faxing, photocopying, mail distribution, and bulk mailings. * Create and edit contractual agreements for facilities upon the GM and AGM's requests. * Answer, screen and direct calls, screen visitors; receive guests. * Order and maintain inventory of office supplies. * Work cooperatively with other department directors on projects of mutual interest. * Perform other duties as required. Qualifications * Computer skills working with Microsoft products. * Must be adaptable with the ability to work under pressure to meet deadlines. * Strong verbal and written communication skills, with an expert ability to present and communicate new ideas and concepts. * Extremely organized and detail oriented, resourceful, quick learner and able to handle multiple projects simultaneously. * Exceptional experience in leading, motivating and developing employees. * A high degree of personal integrity and consistently put the interests of the organization first. * Must be a fierce communicator and cross-organizational collaborator. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Administrative Assistant is responsible for supporting the General Manager and administration with any administrative or clerical functions. The Administrative Assistant is also responsible for providing support to other staff as assigned. The Administrative Assistant provides highly responsive assistance to other departments and the General Manager. This role pays an hourly rate of $14.00-$15.50. Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until December 31, 2025. Responsibilities Provide administrative support including typing correspondence, maintaining the calendar, making travel arrangements, scheduling meetings, and compiling expense and other reports. Maintains a filing system for records, reports and other documents. Maintains, files, prepares and transcribes correspondence, obtains appropriate signatures when necessary. Prepares outgoing mail with necessary postage; sends and receives email as needed. Performs general administrative functions including faxing, photocopying, mail distribution, and bulk mailings. Create and edit contractual agreements for facilities upon the GM and AGM's requests. Answer, screen and direct calls, screen visitors; receive guests. Order and maintain inventory of office supplies. Work cooperatively with other department directors on projects of mutual interest. Perform other duties as required. Qualifications Computer skills working with Microsoft products. Must be adaptable with the ability to work under pressure to meet deadlines. Strong verbal and written communication skills, with an expert ability to present and communicate new ideas and concepts. Extremely organized and detail oriented, resourceful, quick learner and able to handle multiple projects simultaneously. Exceptional experience in leading, motivating and developing employees. A high degree of personal integrity and consistently put the interests of the organization first. Must be a fierce communicator and cross-organizational collaborator. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Full-time Description BASIC FUNCTION: DUTIES AND RESPONSIBILITIES: Creates Purchase Orders and maintains accuracy for PO's. Codes data for input into financial data processing system according to company procedures. Scans documents and electronically moves to corresponding folder. Writes, types, or enters information into computer to prepare spreadsheets, correspondence, bills, statements, receipts, checks, or other documents, copying information from one record to another. Check in Visitors, greet employees and distribute gate codes and or badges for visitors, vendors and employees Operate camera system to ensure site is secure and safe. Order office supplies and ensure they are available for employees to use. Ensure the office, conference rooms, breakrooms are clean, neat and tidy. Ensure employee uniforms are available for employees, ensure they are back from cleaners and distributed to employees. Maintain, check and track water and ice counts. Ensure conference room fridge is stocked. Sorts, scans and files records as needed. May answer telephone, conveys messages, respond to emails and runs errands. Stamps, sorts, and distributes mail. Addresses envelopes or packages as needed. Stamps or numbers forms by hand or machine. Copies data and compiles records and reports. Operates office machines such as computer, copiers and any other office machines. Other duties may be assigned. Requirements QUALIFICATIONS AND EXPERIENCE: High school diploma or general education degree (GED) required. 2 years experience in an Administrative role or office environment. Or equivalent combination based on education. Proficient in Microsoft Office. Experience with Accounting software. Current drivers license is required. Must be able to multi-task due to the varied assignments. Proven time management and ability to meet deadlines. Strong verbal and written communication skills. Strong interpersonal skills and a proactive approach to problem-solving. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to lift 25 pounds. Office Environment

To provide skilled and routine administrative support to the head of a department and the departmental staff and/or faculty in an academic or non-academic area. Responsible to perform routine administrative support assignments for a department head. Maintains routine financial data, which includes monthly budget and status reports. Description of Duties * Provides direct administrative support to the administrator of a department. * Types letters, memos, reports, requisitions, and other material from notes and rough drafts. * Composes routine correspondence for the signature of the supervisor which requires knowledge of subject matter and/or departmental procedures. * Handles travel arrangements for supervisor and other office personnel. * Orders supplies and arranges for repair of equipment. * Reviews bookkeeping information and performs other routine bookkeeping tasks, including reconciliations. * May assist in the preparation of budgets, grant requests, class schedules and other periodic reports. * May assist in processing various student forms and requests for the appropriate review and approvals. * May provide general program information and materials to students and/or direct students to the appropriate student services resources. * May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education. * Processes personnel actions upon direction of the supervisor. * Monitors complex records and prepares reports from a variety of materials. * Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. * Maintains departmental and supervisor calendar and prepares daily schedule. * Organizes and maintains filing systems. * Screens visitors and telephone calls. * Acts as a receptionist. * Receives, sorts and distributes mail. * May track vacation, arrange for back-up coverage and process time cards for any assigned employees. * Performs other duties as assigned. Supervision Received Specific supervision from Department Chair or Director of a Department with less than 10 regular FTE's. Supervision Given May supervise assigned support staff and temporary employees. Required Education Associate degree in a related field or experience as outlined below. Preferred Education None. Licenses/Certifications None. Required Experience Two (2) year of office administrative experience. Experience may be substituted for education on a 1-on-1 basis Preferred Experience Experience obtained within higher education. Equipment Knowledge of the use of personal computer, word processing, spreadsheet, and database software. Standard office equipment. Working Conditions Needs to be able to successfully perform all required duties. Excellent, usual office environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Other Must have excellent interpersonal, organizational, and verbal skills. Physical Capabilities N/A Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 01/05/2026 Grant Funded Position No If Yes, Provide Grant Expiration Date