Administrative Assistant jobs at Town of Bay Harbor - 68 jobs

Executive Personal Assistant to HNW Entrepreneurial Principals, Investment Firm, Houston Texas, Local Remote A highly successful HNW entrepreneurial couple, 1 in the P/E space and the other in design is looking for an Executive Personal Assistant to provide seamless administrative support, personal and professional as a true “right hand”. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the investment/ finance space or hospitality and has a “high touch” service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal's lives run as smoothly as possible, taking as much off their plate to focus on their businesses and family. This is a local remote position with the ability to meet occasionally as needed at their home or other venue to make sure all projects for the business or home are running smoothly as well as run needed errands. About the Job: Support the principals with all day-to-day matters including personal/professional calendar management, scheduling meeting and making sure they are fully aware of the children's, schedules and activities Anticipate the needs of the principals and liaise with key stakeholders in their businesses Organize and manage personal, domestic/international travel arrangements including detailed itineraries. Provide a broad range of administrative support for the home; Handle property management issues, repairs, renovation projects, payroll; run errands, manage cars and insurance Plan dinners/events, personal and professional Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principals Expense reporting Assist with ad hoc projects. 1099 Contract Base Salary, Discretionary Bonus, Healthcare Stipend About You: At least 5 years of experience as an Executive Personal Assistant supporting a high- level executive or HNW principals, preferably in the finance space/P/E space Bachelor's Degree Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis. Has the maturity to work remotely with proven success High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office skills; Tech savvy and interested in keeping up with new technology, particularly AI to improve processes in the home as well as with their business ventures Excellent written and verbal communication skills A warm engaging personality with a positive “can do” attitude and a “high touch” service mentality.

Executive Personal Assistant to CEO and COO, Staffing Firm Serving People with Disabilities, Austin, Texas The Founder/CEO and COO of a highly successful non-profit that finds employment opportunities for veterans and people with other disabilities nationwide is looking for an Executive Personal Assistant to handle all things administratively, personal and professional as well as be the “go to” for any office needs. This is an exciting opportunity for someone who truly enjoys taking as much off their executive's plate as possible so they can focus on the business. And handles last minute changes with grace. The ideal candidate has at least 3-5 years of experience supporting busy executives personally and professionally and understands how to look at their lives holistically to make their day run easier. The candidate should be energetic, well-organized and flexible, getting real satisfaction of going the extra step to provide “high touch” support. This is a 5 day a week in the office position. About the Job Manage the CEO and COO's busy calendars and coordinate scheduling meetings and commitments, personal and professional Optimize the CEO/COO's time and priorities, acting as gatekeeper with warmth and tact Coordinate travel and logistics, including detailed itineraries, personal and professional Personal and professional expense reporting Prioritize emails and craft emails and any other correspondence on their behalf Be liaison to internal and external stakeholders; Update CEO and COO of projects and action items. Be the “go to” in the office for any office management needs acting as the liaison for vendors, including cleaning staff, catering and security services; order supplies/equipment, maintain the office and arrange for necessary repairs; act as back-up to reception Assist with internal employee onboarding and offboarding Ensure the routine maintenance of personal residences Run personal errands, ger lunch Plan lunches, dinners, events; Lead Engagement Committee planning in-house or off- site activities Special ad hoc projects, personal and professional About You 3-5 years supporting busy executives with a high-touch service mentality Bachelor's Degree. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Very-organized and detail-oriented with great project management skills Google Suite shop; tech savvy Strong communicator, diplomat, and relationship-builder who is a true collaborator Discreet, and trustworthy Must have a driver's license and reliable vehicle A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary, Comprehensive health benefits

Executive Personal Assistant to HNW Principals, Family-Owned Spirits Distributorship, Houston, Texas The principals of a highly successful spirits distributorship/family office are looking for an Executive Personal Assistant to handle all things administratively for them and their family. This is an exciting opportunity to be a key strategic player on the team, helping to make sure the principals and family are well organized, on task and prepared for scheduled meetings, events and charitable involvement. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW family and understands the ‘high touch” service mentality required for success. The ideal candidate also thrives on being very organized and detail-oriented, a creative problem-solver that can roll up their sleeves and get a multitude of ad hoc projects completed successfully. Experience with QuickBooks a big PLUS. This is a 5 day a week in the office position. About the Job Manage the Principals calendars and coordinate/schedule meetings, personal and professional Optimize their time and priorities, acting as their gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Review bank accounts online and update QuickBooks accounts; pay bills through QuickBooks and reconcile multiple accounts for the main principals Issue payroll checks and prepare time sheets for ranch property Prioritize emails and craft emails and any other correspondence, as needed Be liaison to internal and external stakeholders; plan meetings including all logistics, catering and collateral materials; maintain conference rooms Be the “go to” in the office for any office management needs; supplies, snacks Plan dinners, special events and holiday initiatives Special ad hoc projects, personal and professional; registrations, renewing tickets, errands About You 5+ years supporting C-suite executives preferably Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; QuickBooks savvy; An interest in helping with Social Media postings a PLUS Strong communicator, diplomat, and relationship-builder; knows how to “read the room” Discreet, and trustworthy A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

Exciting opportunity for a bilingual Executive Assistant to support the executive team at one of Dallas' most prestigious private membership clubs as it launches in the Metroplex. This is an opportunity to immerse yourself in an exclusive venue with brand name recognition where finance, technology, and cultural programs converge, setting the stage for next-generation wellness and refined social engagements. We're in search of a seasoned professional who thrives in dynamic environments and excels in supporting top-tier executive teams. Here's what they're looking for: Minimum of 5 years' experience supporting senior executives in high-demand sectors like luxury hospitality or finance. Bilingual fluency in English and Spanish (spoken and written). Highly organized, proactive, and self-igniting, with the ability to anticipate needs and operate independently. Polished and discreet, with exceptional emotional intelligence and confidence when engaging with high-profile individuals and stakeholders. Exceptional written and verbal communication skills with strong attention to detail. Comfort in navigating ambiguity, confidential matters, and evolving priorities with composure and professionalism. What's in it for you? Competitive compensation, the chance to work in a highly visible, high-impact role, and become part of an exciting launch happening in Dallas! If you're an organized and proactive professional eager to make an impact, we'd love to start a conversation with you. Apply now to join us as we redefine luxury and excellence. We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

Executive Assistant to the CEO and CFO, Entrepreneurial Power & Energy Firm, Houston, Texas Our client, a growing entrepreneurial power and energy company is looking for an Executive Assistant to support CEO and CFO as well as be the “go to” to manage their office (10 employees). The successful candidate will work closely with the main principals as an operational “right hand” with all logistics from complex calendar management, event planning to running errands, providing “high touch” administrative support. The ideal candidate is high- energy, pro-active and entrepreneurial with a creative mindset to anticipate needs and solve problems independently About the Job: Support the CEO and CFO with calendar management and meeting scheduling understanding shifting priorities Arrange domestic and international travel arrangements and itineraries Handle C-Suite and office expenses Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech Help prepare client presentations, PowerPoint and collateral materials Arrange special events, client events, dinners with internal and external stakeholders Order office supplies and snacks Special ad hoc projects Personal work; run errands Salary Plus Discretionary Bonus, Comprehensive Health Benefits About You: 3-5 years of experience as an Executive Assistant to C-Suite Executives Bachelor's Degree Very detail oriented and organized with superior project management skills; someone with a creative mindset to solve problems independently High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite, tech savvy with an interest or some experience with AI Excellent written and verbal communication skills Team oriented and responsible; warm, engaging with a “client focused” personality with a “high touch” service mentality

This is your chance to start a long-lasting profession with endless opportunity. Find the flexibility you've been looking for by taking a moment to finish our online application. Benefits: Excellent weekly pay Safe workplace Multiple shifts are available from morning to night and no experience is required. You will have sufficient opportunity for growth Part-time offered - pick the days you want to work A commitment to promote from within Responsibilities: Must have the ability to carry out duties with or without sensible accommodation Perform all other responsibilities as assigned Assist in creating a positive, professional and safe workplace Qualifications: No experience, Willing to train Ability to work within recognized turn-around times Must have exceptional social skills and the ability to arrange simultaneous tasks Ability to translate and apply company policies and procedures Excellent verbal and written communication skills Ability to work both separately and within a group environment Ability to stay organized, regard to detail, follow instructions and multi-task in a professional and efficient manner How to apply? If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV and Cover Letter

Post Name: Work From Home Data Entry Work (Urgent) Expected Salary: $ 10000 per month We are a group of market research companies that helps individuals to make money at home in their spare time and participate in completing online surveys. We are looking for people who are motivated to work from home and engage in paid research across the country and locally. Join our Market Research Panel today. Actively looking for skilled candidates who can work remotely across the country. We are looking for a remote customer service representative to work from home. Our full payment training program is conducted through webinars for approximately 1 hour. When it comes to payment research you have two options: you can participate in person or online. This is a great way for you to earn extra income and work from home. We love that you can apply for spots when we have spots. Here are some of the functions you can perform: Reviewing products and services from home Respond to work emails on time Giving feedback to top companies

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Responsibilities Join Peraton in advancing the safety, efficiency, and modernization of the National Airspace System (NAS) through the FAA's Business, National Airspace, and Technical Computing Services (BNATCS) contract. As a trusted partner to the Federal Aviation Administration, Peraton helps deliver the systems and services that keep our nation's skies safe and connected. We're looking for innovative professionals who thrive in mission-critical environments and are passionate about shaping the future of air traffic management. This is your chance to make an impact on one of the world's most vital transportation infrastructures, working alongside leaders in aviation, engineering, data science, and systems integration. At Peraton, you won't just support the mission - you'll define it. We are hiring an Administrative Assistant. The person will be expected to perform the following: * Coordinate and execute a variety of duties, which may be complex or confidential to include travel arrangements, travel itineraries, agendas, advances, expense reports, submission of check requests, etc * Schedule conference rooms, VTCs and SVTC for meetings * Manage leadership calendars * Answer phone calls direct to appropriate personnel * Provides advanced secretarial, administrative, and business management support to an executive in the organization. * May train or supervise other administrative employees. Schedules corporate meetings chaired by the executive and staff. * Refers, or personally attends to visitors' inquiries and actions that do not require the executive's attention. * Coordinates administrative and logistical details associated with the day-to-day operations of the Executive. * Prepares various spreadsheet reports to assist in data analysis for the Executive. * Attends designated conferences and meetings and takes and transcribes minutes. Qualifications * Role Requires 5 years of experience with BS/BA, 3 years with MS/MA, 0 years with PhD * Ability to maintain a Public Trust clearance. * US Citizenship #BNATS #BNATC Peraton Overview Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure. Target Salary Range $51,000 - $82,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.

Busy solo entrepreneur is seeking a research and data entry specialist to download and populate research into an Applicant Tracking System (Crelate). Role: Initially take projects assigned and work with software applications provided to discover company names, employee names and contact information (phone, emails). Up load this information into an Applicant Tracking System and/or Google spreadsheet (Gsheet). Requirements: Excellent English skills (verbal and written) Macintosh experience Gmail experience Gsheet spreadsheet experience Google search experience Data entry Key skills: Keen attention to details Ability to manage multiple projects at the same time Be available for videoconference meetings with advance notice, typically in the Pacific Time Zone (GMT -8) This is a trial project that could lead to a longer term relationship over time.

Ansible Government Solutions, LLC (Ansible) is currently recruiting Administrative Assistants to support the VHA Consolidated Mail Outpatient Pharmacy (CMOP) located at 2962 S Longhorn Dr, Lancaster, TX 75146. Shift schedule is typically Monday-Friday, 6:00am-2:30pm or 3:00pm-11:30pm. If you accept employment with Ansible, you must also acknowledge that any assigned schedule is subject to change at the direction of either Ansible or its customers Ansible Government Solutions, LLC (Ansible) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) providing Federal customers with solutions in many arenas. Our customers face wide-ranging challenges in the fields of national security, health care, and information technology. To address these challenges, we employ intelligent and committed staff who take care of our customers' success as if it is their own. Responsibilities Prepare reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software File and retrieve corporate documents, records, and reports Greet visitors and determine whether they should be given access to specific individuals Schedule and coordinate meetings, appointments, and travel arrangements for supervisors and managers Prepare agendas and make arrangements for committee, board, and other meetings Record, transcribe and distribute minutes of meetings Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors Attend meetings to record minutes Manage and maintain executives' schedules Make travel arrangements for staff members Conduct general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work Provide information to callers about organization's activities, products, and personnel Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications Qualifications High School Diploma or General Equivalency Diploma (GED) required Minimum of 6 years of experience in administrative support roles Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational and time management skills Excellent written and verbal communication skills Ability to multitask and prioritize in a fast-paced environment Attention to detail and accuracy in work product Discretion and confidentiality in handling sensitive information Ability to work independently and as part of a team Familiarity with office management systems and procedures Typing proficiency - minimum 45 words per minute U.S. citizenship required Ability to obtain and maintain a government security clearance Must be able to understand how to perform basic mathematical calculations Must read, understand, speak, and write English fluently All candidates must be able to: Sit, stand, walk, lift, squat, bend, twist, and reach above shoulders during the work shift Lift up to 50 lbs from floor to waist Lift up to 20 lbs Carry up to 40 lbs a reasonable distance Push/pull with 30 lbs of force All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description Ansible Government Solutions, LLC (Ansible) is currently recruiting Administrative Assistants to support the VHA Consolidated Mail Outpatient Pharmacy (CMOP) located at 2962 S Longhorn Dr, Lancaster, TX 75146. Shift schedule is typically Monday-Friday, 6:00am-2:30pm or 3:00pm-11:30pm. If you accept employment with Ansible, you must also acknowledge that any assigned schedule is subject to change at the direction of either Ansible or its customers Ansible Government Solutions, LLC (Ansible) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) providing Federal customers with solutions in many arenas. Our customers face wide-ranging challenges in the fields of national security, health care, and information technology. To address these challenges, we employ intelligent and committed staff who take care of our customers' success as if it is their own. Responsibilities Prepare reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software File and retrieve corporate documents, records, and reports Greet visitors and determine whether they should be given access to specific individuals Schedule and coordinate meetings, appointments, and travel arrangements for supervisors and managers Prepare agendas and make arrangements for committee, board, and other meetings Record, transcribe and distribute minutes of meetings Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors Attend meetings to record minutes Manage and maintain executives' schedules Make travel arrangements for staff members Conduct general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work Provide information to callers about organization's activities, products, and personnel Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications Qualifications High School Diploma or General Equivalency Diploma (GED) required Minimum of 6 years of experience in administrative support roles Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational and time management skills Excellent written and verbal communication skills Ability to multitask and prioritize in a fast-paced environment Attention to detail and accuracy in work product Discretion and confidentiality in handling sensitive information Ability to work independently and as part of a team Familiarity with office management systems and procedures Typing proficiency - minimum 45 words per minute U.S. citizenship required Ability to obtain and maintain a government security clearance Must be able to understand how to perform basic mathematical calculations Must read, understand, speak, and write English fluently All candidates must be able to: Sit, stand, walk, lift, squat, bend, twist, and reach above shoulders during the work shift Lift up to 50 lbs from floor to waist Lift up to 20 lbs Carry up to 40 lbs a reasonable distance Push/pull with 30 lbs of force All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Powered by JazzHR 01yIFsW6Np

Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local office of one of the nation's top waste and recycling companies. In this on-site role, you'll work directly alongside drivers, supervisors, and operations staff to ensure the business runs smoothly and customers are serviced without interruption. If you're organized, dependable, and ready to support essential field operations from the inside, this is the job for you. What You'll Do As an Administrative Assistant placed on-site through Augment, you'll handle office coordination, driver paperwork, reporting, and customer service support. You'll play a vital role in ensuring that schedules are aligned, documentation is accurate, and the office is operating efficiently. Key Responsibilities: Greet and assist drivers and staff as they arrive and check in for routes. Review, organize, and process daily Driver Vehicle Inspection Reports (DVIRs). Help maintain route schedules and communicate changes to the dispatch or ops teams. Enter timecards, hours worked, and service data into internal systems. Answer incoming calls and assist customers with questions, missed pickups, or service requests. Help track and report driver attendance, performance, or incidents to supervisors. Order and inventory office and safety supplies. Support the operations team with general clerical tasks, reports, and administrative projects. Qualifications What You Bring to the Table Experience: 1+ year of administrative, customer service, or office support experience. Skills: Strong communication and problem-solving skills. Comfortable using Microsoft Office and/or route management systems. Ability to stay organized in a fast-paced, high-traffic office environment. Professional and respectful when working with drivers, customers, and leadership. Requirements: High school diploma or GED. Must pass a background check and drug screen. Bilingual (English/Spanish) a plus, but not required. Work Environment Office located on-site at an active waste and recycling facility. Interacting daily with drivers, dispatchers, supervisors, and occasionally walk-in customers. Fast-paced and dynamic with a strong focus on communication, safety, and reliability. Why Work with Augment? Weekly pay and full-time stability Get your foot in the door at a top waste & recycling company Be part of a team that helps keep your local community clean and running Long-term placement potential for strong performers Full support from Augment's staffing team throughout your assignment Apply Today - Support Essential Services from the Front Office This is your chance to be a key part of a team that services thousands of homes and businesses each day. If you're ready to bring your administrative skills to a purpose-driven industry, apply now and get started with Augment

Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local office of one of the nation's top waste and recycling companies. In this on-site role, you'll work directly alongside drivers, supervisors, and operations staff to ensure the business runs smoothly and customers are serviced without interruption. If you're organized, dependable, and ready to support essential field operations from the inside, this is the job for you. What You'll Do As an Administrative Assistant placed on-site through Augment, you'll handle office coordination, driver paperwork, reporting, and customer service support. You'll play a vital role in ensuring that schedules are aligned, documentation is accurate, and the office is operating efficiently. Key Responsibilities: Greet and assist drivers and staff as they arrive and check in for routes. Review, organize, and process daily Driver Vehicle Inspection Reports (DVIRs). Help maintain route schedules and communicate changes to the dispatch or ops teams. Enter timecards, hours worked, and service data into internal systems. Answer incoming calls and assist customers with questions, missed pickups, or service requests. Help track and report driver attendance, performance, or incidents to supervisors. Order and inventory office and safety supplies. Support the operations team with general clerical tasks, reports, and administrative projects. Qualifications What You Bring to the Table Experience: 1+ year of administrative, customer service, or office support experience. Skills: Strong communication and problem-solving skills. Comfortable using Microsoft Office and/or route management systems. Ability to stay organized in a fast-paced, high-traffic office environment. Professional and respectful when working with drivers, customers, and leadership. Requirements: High school diploma or GED. Must pass a background check and drug screen. Bilingual (English/Spanish) a plus, but not required. Work Environment Office located on-site at an active waste and recycling facility. Interacting daily with drivers, dispatchers, supervisors, and occasionally walk-in customers. Fast-paced and dynamic with a strong focus on communication, safety, and reliability. Why Work with Augment? Weekly pay and full-time stability Get your foot in the door at a top waste & recycling company Be part of a team that helps keep your local community clean and running Long-term placement potential for strong performers Full support from Augment's staffing team throughout your assignment Apply Today - Support Essential Services from the Front Office This is your chance to be a key part of a team that services thousands of homes and businesses each day. If you're ready to bring your administrative skills to a purpose-driven industry, apply now and get started with Augment

Answering and directing phone calls, taking messages, and responding to inquiries. Managing the office calendar and scheduling appointments. Preparing and distributing documents. Performing general administrative duties such as filing, photocopying, and faxing. Coordinating meetings, conferences, and travel arrangements. Maintaining office supplies and inventory. Performing other duties as assigned by management. Requirements High school diploma or equivalent required. 1 year of experience in an administrative support role. Proficient in Microsoft Office. Excellent organizational, time management, and multitasking skills. Strong communication skills, both verbal and written. Ability to work independently and as part of a team. Strong attention to detail and accuracy. Professional and courteous demeanor. Benefits Medical Insurance Dental Insurance Vision Insurance Cell Phone reimbursement plan 401k Retirement Savings Plan Generous paid time off package: Vacation time Sick time Personal time Paid Holidays Parental Leave Wedding Leave Bereavement Leave

We are seeking a dedicated and organized Admin Assistant to support our Estimating Department. This is an entry -level position, ideal for someone eager to learn and grow within the company. Responsibilities: Provide personal assistance to office staff, including running errands, booking appointments, and helping with assigned tasks. Assist with event planning and coordination for office events and meetings. Handle phone calls, emails, and other correspondence, ensuring all messages are received and responded to promptly with professional phone etiquette. Maintain an organized office environment, ensuring the office is stocked with supplies and well -maintained. Complete errands, research, and administrative tasks as assigned. Requirements Must have a working vehicle and a valid driver's license. Knowledge of booking vehicles, home, and maintenance services preferred. Strong organizational and multitasking skills. Willingness and availability to run errands as needed. Bilingual (Spanish/English) is preferred but not required. Benefits Comprehensive health insurance package Retirement savings plan Paid vacation and sick leave Professional development opportunities Collaborative and supportive work environment

* Organize and maintain files/reports for multiple purposes, including: personnel, budget/purchasing reports, and inventory. Develop and maintain Excel spreadsheet databases and produce reports under supervision. Maintain department budget with responsibilities for processing and monitoring financial transactions. Review and approve travel expense reports for faculty and students. Arrange and coordinate department meetings and events for the department. Attend meetings as requested for sign-in support, minute taking, and general trouble shooting. Assist with departmental and faculty supply purchases using the P-Card, ensuring compliance with procurement policies and accurate documentation. Responsible for managing TU Foundation accounts and overseeing the faculty grants, ensuring compliance with financial policies and supporting the effective allocation of funds. * Provide excellent customer service including answering phones and responding to program inquiries. Triage students, faculty, and visitor needs within the department, providing basic information based on department programs, college, and university policies and procedures and making appropriate referrals when answers are not available in the department. Handle incoming/outgoing correspondence and draft routine communication of a general and non-technical nature to faculty, staff, and students. Monitor classroom technology issues, maintenance issues and report to proper department. * Oversee office operations, including internal communication, operational support, and guidance to student employees and other staff as needed. Follow-up on pending issues and deadlines with faculty, staff, students, and college/university employees. Maintain confidentiality and discretion with human resource-related tasks. * Manage department equipment inventory, including coordination of equipment purchases, maintenance, tagging, disposal. Oversee iPads, Swivels, and equipment lending programs. * As needed, assist with schedule building in CLSS, room reservations, parking, adjuncts, offload and additional compensation contracts. * Support department with other administrative duties as needed. Required: * High School diploma or equivalent. * Three years of experience providing administrative support. * Strong communication skills. * Ability to work collaboratively and independently and interact with the public, employees, and students in a courteous, respectful, and efficient manner. * The position requires a candidate who is dependable, motivated, and appreciates being the "face" of the department; they are experienced with providing a positive attitude and business professional attire as representative of the department/organization. * Working knowledge of a variety of software platforms and standard office equipment. * Strong organizational and time management skills to meet required deadlines. * Willingness to be creative, develop efficient practices and systems, and learn new skills. * Ability to multi-task, attend to key details, and shift priorities as needed. * Maintain confidentiality. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Preferred: * Previous experience in an academic support office setting, including budgets and work in a multi-tasking environment.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Administrative Assistant is responsible for supporting the General Manager and administration with any administrative or clerical functions. The Administrative Assistant is also responsible for providing support to other staff as assigned. The Administrative Assistant provides highly responsive assistance to other departments and the General Manager. This role pays an hourly rate of $14.00-$15.50. Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until April 24, 2026. About the Venue Hilliard Center is Corpus Christi's premier entertainment and event complex, proudly owned by the City of Corpus Christi and managed by Oak View Group. Named in partnership with Hilliard Law, a firm dedicated to service and community, the waterfront venue features a state-of-the-art arena, the historic Selena Auditorium, and a versatile convention center overlooking the scenic Corpus Christi Bay. With adaptable spaces, complimentary Wi-Fi, and premium food and beverage offerings, Hilliard Center is designed to deliver exceptional experiences as South Texas' home for live entertainment, conventions, and community gatherings. Responsibilities Provide administrative support including typing correspondence, maintaining the calendar, making travel arrangements, scheduling meetings, and compiling expense and other reports. Maintains a filing system for records, reports and other documents. Maintains, files, prepares and transcribes correspondence, obtains appropriate signatures when necessary. Prepares outgoing mail with necessary postage; sends and receives email as needed. Performs general administrative functions including faxing, photocopying, mail distribution, and bulk mailings. Create and edit contractual agreements for facilities upon the GM and AGM's requests. Answer, screen and direct calls, screen visitors; receive guests. Order and maintain inventory of office supplies. Work cooperatively with other department directors on projects of mutual interest. Perform other duties as required. Qualifications Computer skills working with Microsoft products. Must be adaptable with the ability to work under pressure to meet deadlines. Strong verbal and written communication skills, with an expert ability to present and communicate new ideas and concepts. Extremely organized and detail oriented, resourceful, quick learner and able to handle multiple projects simultaneously. Exceptional experience in leading, motivating and developing employees. A high degree of personal integrity and consistently put the interests of the organization first. Must be a fierce communicator and cross-organizational collaborator. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Administrative Assistant is responsible for supporting the General Manager and administration with any administrative or clerical functions. The Administrative Assistant is also responsible for providing support to other staff as assigned. The Administrative Assistant provides highly responsive assistance to other departments and the General Manager. This role pays an hourly rate of $14.00-$15.50. Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until April 24, 2026. Responsibilities Provide administrative support including typing correspondence, maintaining the calendar, making travel arrangements, scheduling meetings, and compiling expense and other reports. Maintains a filing system for records, reports and other documents. Maintains, files, prepares and transcribes correspondence, obtains appropriate signatures when necessary. Prepares outgoing mail with necessary postage; sends and receives email as needed. Performs general administrative functions including faxing, photocopying, mail distribution, and bulk mailings. Create and edit contractual agreements for facilities upon the GM and AGM's requests. Answer, screen and direct calls, screen visitors; receive guests. Order and maintain inventory of office supplies. Work cooperatively with other department directors on projects of mutual interest. Perform other duties as required. Qualifications Computer skills working with Microsoft products. Must be adaptable with the ability to work under pressure to meet deadlines. Strong verbal and written communication skills, with an expert ability to present and communicate new ideas and concepts. Extremely organized and detail oriented, resourceful, quick learner and able to handle multiple projects simultaneously. Exceptional experience in leading, motivating and developing employees. A high degree of personal integrity and consistently put the interests of the organization first. Must be a fierce communicator and cross-organizational collaborator. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.