Administrative Assistant jobs at Towne Properties - 14 jobs

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you'll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people. Jacobs is seeking a self-motivated and creative Project Assistant who will work closely with key members of the Marysville, OH team. You'll be personable, organized and professional. Responsibilities include but are not limited to: independently writing reports and correspondences; screening calls and responding to requests; managing calendars; making meeting and event arrangements; responsible for expense entries; overseeing building related activities including planning and coordinating installations and refurbishments; procuring vendors and suppliers and managing purchase orders, preserving the good condition of infrastructure and ensuring that facilities are safe and well-functioning; optimizing the use of space and equipment while reducing operating costs; preparing reports and analyzing data; and maintaining files and records. We seek an individual who has strong written and verbal communication skills, excellent interpersonal skills, experience with Microsoft Office Suite, project coordination experience and the ability to establish effective working relationships with departments. Sensitivity to confidential matters is required. * High School or GED * Valid driver's license * Five years of increasingly responsible administrative support experience * Computer skills include a high level of proficiency in Microsoft Office, including Word, Excel, PowerPoint & Outlook * Advanced proficiency in principles and methods of business correspondence and report preparation * Must possess a valid Driver's License The ideal candidate will possess the following skills and experience: * Bachelor's or Associates/Technical degree with coursework in public or business administration, or a related field * Ability to perform multiple and concurrent tasks, often under time constraints and/or in an environment of frequent interruptions * Proven excellent written and verbal communication skills * Proven self-starter, proactive, ability to plan, prioritize and organize workload * Demonstrated organizational skills and ability to pay close attention to details * Proven high level of professionalism, confidentiality, diplomacy and strong customer service skills * Ability to manage multiple projects simultaneously and complete work under deadlines Bring your team-focus, adaptability, and commitment to excellence, and we'll help you grow what drives you - and deliver the world's most challenging Operations Management projects, together. Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

We have a great, ENTRY-LEVEL opportunity for a bright, ambitious newcomer to learn about and grow within the mortgage industry! Are you detail-oriented and customer focused? Have you been looking for a great company that's family owned, who recognizes your contributions, and has a great environment? A company whose goal and purpose is to Improve the Lives of Families? Take a look at Equity Resources! Why you'll love working here * Enjoy a consistent in-office schedule at our Corporate Office in Newark's historic downtown square. * Choose from flexible hours: 8:30 AM - 5:00 PM with a 30-minute lunch, or 8 AM - 5 PM / 8:30 AM - 5:30 PM with a 1-hour lunch. * Generous PTO, 10 paid holidays, plus a day off for your birthday! * Full benefits package (including pet insurance!) first of the month after your first 30 days. * 401(k) option with a generous company match -helping you grow your retirement savings faster. * Earn extra cash through our referral programs, $500 for each borrower you refer, and up to $5,000 for referring an experienced Loan Officer. * Join a stable, employee-focused company that's been growing since 1993. Requirements * HS diploma or equivalent. * Requires skills in office procedures and Microsoft Office Applications or equivalent software. * Strong attention to detail and organizational skills. * Previous office experience is preferred but not required. What your day will look like The primary objective of this role is to assist customers through efficient administrative processing of mortgage loan(s) throughout the mortgage loan process. Someone in this position must be able to instill confidence in and build trust with the Production Specialists (processors) and Mortgage Specialists (loan officers). Furthermore, they must interact with other employees to foster an atmosphere of exceptional customer service and a work environment that is edifying and supportive, creating Raving Fans both internally and externally. The following duties are shared between our office support staff: * Respond promptly and professionally to email correspondence from the Loan Officer. * Initiate and follow up on all verification requests necessary to complete a loan package. (i.e. verification of mortgage, verification of deposit, verification of employment, etc.) * Order required documentation such as appraisals, title searches, and payoffs. * Follow up and update the status of all ordered items to ensure timely completion. * Communicate with the Loan Processor regarding the status of required loan items. * Submit complete loan packages to the underwriter and address conditions from conditional approvals. * Ensure loan packages are complete and notify the Loan Processor to advance the file. * Adhere to established deadlines and performance standards. * Maintain accurate and up-to-date notes in each loan file. * Provide front desk support as scheduled and/or needed, including answering multi-line phone systems and greeting visitors. * Upload received documentation into the Loan Operating System (LOS). * Communicate clearly and effectively to internal and external partners. * Any other miscellaneous duties as required to process mortgage files and provide excellent customer service, as assigned. About Us Equity Resources, Inc. is a privately owned and operated mortgage bank headquartered in Newark, Ohio. We are licensed in 22 states, including Washington D.C., and operate branch offices in many of those locations. Our vision and purpose at Equity Resources, Inc. is quite simply to Improve the Lives of Families. We pride ourselves in creating Raving Fans of our customers AND our employees. We are celebrating our 33rd year in business and are continuing to grow! Come join our team! Equity Resources offers a comprehensive total compensation and benefits package that includes medical, dental, and vision insurance; 401(k); company-paid life insurance; and much more! Equity Resources is an equal opportunity employer. It does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

The Studio assistant will have the opportunity to assist in several areas of Community Arts: Community Arts Center, Studio Go mobile art van, and Community Arts signature programs and events. Based at the Cleveland Museum of Arts Community Arts Center, this studio assistant position will support all community arts studio-based programming. Programs include Studio Go, our mobile arts studio; open studios, workshops, and school programs at the Community Arts Center; signature events such as Parade the Circle and Chalk Festival. This role supports the museum's strategic priorities of engaging audiences of all ages in collection-based arts experiences. Must be able to work Friday, Saturday and Sunday in addition to a flexible weekday schedule. Part time 20-28 hours / week Hourly wage: $15.00 Requirements and Key Competencies Must have a high school diploma or general education degree (GED) Experience with studio art, art education, and working with the public, including school-aged children preferred. University students enrolled in studio, art history, or art education programs are encouraged to apply. Ability to communicate effectively and work successfully with others in a team environment. Strong interpersonal and organizational skills. Must be able to work Friday evenings, Saturday and Sunday, and weekday times as needed. Responsibilities: Facilitate program activities by engaging, encouraging, and providing clear instructional support and personalized feedback for participating children, families and adults. Understand each community arts program and its connections with the Community Arts Center and CMA's collection. Assist with preparation, set up and cleanup for all studio programs at Community Arts Center, for Studio Go and other outreach events, and for community arts signature programs. Communicate and interact with visitors in a friendly, respectful manner. Anticipate needs as they arise, taking initiative. Maintain and organize studio and activity spaces, storage areas, supplies and resources. Tally the number of participants to help track program reach. Engage participants in satisfaction surveys during classes as assigned and when appropriate. Other duties as assigned. Part-time Benefits include: Partner level membership to CMA Free, unlimited admission to select Cleveland Museum of Art ticketed exhibitions (two adult member tickets per visit, subject to availability) 50% off admission to select ticketed exhibitions for members' guests Free admission to select ticketed exhibitions for unlimited children, 17 and younger, when accompanied by a member Priority registration and discounts for museum art classes for adults and children 20% discount in the museum store 10% discount in the museum restaurant and café Annual subscription to Cleveland Art members magazine Free Garage Parking Your employment relationship with the museum qualifies you for free or discounted admissions to other cultural institutions such as the Natural History Museum, Botanical Gardens, The Cleveland Zoo, etc.

About Us We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale is seeking an Administrative Assistant to support out Big Box Department to Provide administrative support to the Big Box Division and Sprinkler Sales Representatives. Duties include weekly payroll data entry, general clerical, reports and project-based work. Project a professional company image through in-person and phone interaction. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. Essential Duties & Responsibilities Include the following. Other duties may be assigned. Assisting Sprinkler Sales Representative with daily tasks. Assist VP of Warehouse & Distribution with any projects and daily tasks. Collect payroll hours from field fitters on a daily basis. Follow up with fitters when hours have not been submitted. Assist Big Box office staff with day-to-day duties and any special projects. Train with the Project Coordinator to be able to assist with those job duties as needed. Attend any necessary meetings. Qualifications High School Diploma or GED is required. 2+ years of administrative experience is required. Previous experience in a construction field is a plus. Experience in Access is a plus. Significant knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required. Knowledge of general office machines and telephone systems is required. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Responsibilities: • Frequent telephone and personal contact with perspective/current residents. • Initial processing of rental applications and credit reports with recommendations to Site Manager. • Maintain the rental waitlist and prepare approval/denial letters to perspective residents. • Complete move-in orientation with residents including reviewing rental lease, House Rules, etc. • Schedule move ins/outs, rental applicant interviews, and other dates critical to the leasing process. • Administrative support tasks such as filing, typing, answering telephones, processing mail, and data entry. • Generate reports to assist in management of community assets, expenses, and financial objectives. • Process all payables and complete payment of community expenses/bills. • Purchase, inventory, and maintain all office supplies. • Process delinquent accounts and report activity to Site Manager. • Receive and resolve resident requests and concerns. • Foster positive working relationships with residents while always maintaining a professional demeanor. • Reports directly to the Site Manager. Job Qualifications: • Basic office skills including typing, filing, and telephone etiquette. • Excellent follow-up skills via telephone and email correspondence. • Proficiency with Paycom software and Microsoft Office suite preferred. • Demonstrated track record regarding work attendance and reporting for work timely. • Must adhere to Federal Fair Housing Laws. Qualifications We offer a competitive salary plus benefits including: Employer paid health and dental insurance (100% employee only) with affordable dependent and family coverage. Voluntary insurance options: Vision, Life, Accident Injury, Long-Term Disability, and Identity Theft. 401(k) with above-average employer matching contribution. Generous paid time off package. Training and employee development program. Among many other employee benefit

Job Type: Full-Time Make a Difference-And Own Your Future Join Wallick Communities, a 100% employee-owned company with over 55 years of experience in providing affordable housing and assisted living for families and seniors across the Midwest. With 1,000+ associates and a mission to open doors to homes, opportunity, and hope, we take pride in fostering a supportive and collaborative work environment where every employee-owner plays a vital role. A Career with Wallick Means. . . Creating Homes for People Who Need It Most : Providing new beginnings for residents seeking affordable, safe and high-quality housing where they can thrive. Pay-on-Demand: access your money as you earn it. Exceptional Benefit Package : Health, dental, vision insurance effective within 2 weeks of starting your new job, paid time off, gym membership reimbursement, paid parental leave, 401K, and more! Work-Life Balance: Paid time off, including paid parental leave. Pay-on-Demand: access your money as you earn it. Learning & Support : A supportive team that cares about your continued development, well-being and professional growth. Resident Stories That Stay with You : From Henry, who moved into his first-ever home, to Jaci, whose stay at a Wallick community allowed her to achieve homeownership and graduate college, kickstarting her dream career. Work-Life Balance: Paid time off, including paid parental leave. Career Growth: Tuition reimbursement, training, professional development, and advancement opportunities within a company that invests in its people. Employee Owned, Resident Focused : As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability. What You'll Do: Manage and maintain executive schedules, including scheduling meetings, appointments and travel arrangements. Coordinate and organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items. Prepare and edit correspondence, presentations, and reports. Screen and prioritize incoming communications, including emails, phone calls and mail, and respond appropriately. Addresses resident and vendor complaints with discretion and professionalism. Act as a liaison between the executive team and internal departments, external partners, and clients. Provide general administrative support, including filing, photocopying, and managing office mail distribution. What We're Looking For: Associate degree or equivalent experience. Proven experience as an executive assistant or similar role, preferably supporting C-Suite executives. Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. High level of discretion and confidentiality. Flexibility and adaptability to changing priorities and deadlines. Wallick's Mission & Values At Wallick Communities, we believe in opening doors to homes, opportunity , and hope for our residents, associates, and community. Our core values guide everything we do: Care - We show compassion and respect for everyone. Character - We do the right thing, even when no one is looking. Collaboration - We work together to achieve more. At Wallick, we celebrate Diversity, Equity, Inclusion + Belonging (DEI+B) in our workplace and communities, creating an environment where associates feel welcome, respected, and empowered to bring their authentic selves to the great work they do every day. For nearly 60 years, it has been at the core of our organization's culture that all Wallick associates come to a safe and inclusive place to work. Wallick does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. Join Us and Become an Employee-Owner! If you're ready to make a difference in people's lives while securing your financial future, apply today! Candidates must successfully pass a pre-employment drug screen and physical (completed by our Nurse Practitioner) and background check.

The Cleveland Museum of Arts Exhibition department is looking for a part time temporary Exhibitions Assistant to provide routine administrative and project support. The Exhibition Assistant is responsible for planning and organizing benchmark meetings, tracking all deliverable deadlines for exhibition & rotation texts, as well as maintenance of exhibition credit lines. Responsibilities Answers department phones, screens and routes or responds to callers. Schedules appointments and maintains department meetings and calendar of supervisor. Sorts and routes incoming mail. Attaches files or appropriate documentation as needed for review. Answers routine mail.Greets and escorts visitors. Arranges accommodations and transportation as necessary for visiting artists, consultants, or museum colleagues from other institutions. Sets-up and maintains all department files and digital records. Serves on intranet committee and serves as intranet gatekeeper for the department. Composes routine correspondence. Manages annual report material, publication fact sheets, and exhibition narratives, ensuring information is accurate and current. Reviews and processes all invoices and tracks all expenses related to special exhibitions and curatorial publications; maintains shared cost budgets for co-organized exhibitions, and compiles materials for final reconciliation of exhibition projects. Maintains graphic and narrative exhibition schedule; conveys changes to affected parties as appropriate. Supports exhibition coordinators and editors with the creation of checklists for various projects. Monitor the departmental purchase cards and ensure appropriate coding within billing cycle. Track and oversee publication distribution to Library of Congress, guest authors, permissions grantors, Ingalls Library, and within the museum. Coordinates departmental volunteers and interns. Arranges travel schedule and reservations for guest contractors, exhibition office staff, and assists with expense reports.Schedules and prepares for all exhibition planning meetings. Prepares, collects, organizes, and disseminates materials and information related to exhibitions and projects. Provides editorial assistance in compiling special exhibition documents and publication outlines. Includes collation of materials, formatting, and coordinating photographic reproduction rights with appropriate staff. Arranges for meetings and conferences. When requested, represents exhibition office at meetings and takes notes. Requirements Associate of the Arts degree; one to two years of related experience; or equivalent combination of education and experience. Employee must have excellent organizational, interpersonal, and communication skills, as well as the ability to work well under pressure to meet deadlines and manage multiple projects concurrently. Ability to work well with a wide variety of people in different job positions essential. Computer skills, including mastery of Microsoft Office Suite including Word, Excel, Power Point and Outlook. Part time temporary working 28 hours / week Hour wage: $18.00

About Us We are a mechanical contractor with construction experience encompassing a diverse range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories. Our mission is to deliver best-in-class mechanical systems through engineering, craftsmanship, and the relentless pursuit of innovation and safety. Job Summary Job Title: Project Assistant (Administrative) Location: Lima, Ohio 45801 Reports to: Project Management FLSA Status: Non-Exempt ABOUT US: Upland Mechanical, Inc. is a wholly owned subsidiary of EMCOR Group. Inc. Upland is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories. SUMMARY The Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Administratively assist with the execution and management of the terms of project contracts. Prepare and present computer-generated spreadsheets and reports. Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations. At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management. May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation. Support in the planning and scheduling of project site meetings and events. Comply with all company operating policies, procedures, and safety programs as established. Ability to meet upstream contractual requirements for working on site full-time. SUPERVISORY RESPONSIBILITIES None. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREFERRED EDUCATION AND EXPERIENCE One to three years of receptionist or administrative experience in a professional environment. One to three years of customers service skills. High School Diploma or equivalency. COMPUTER SKILLS Direct experience with Microsoft Office Word, and Excel. Lotus Notes familiarity preferred. Must be an experienced typist. REQUIRED ATTRIBUTES The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully. Must possess excellent written and verbal communications skills, and organizational skills. Must possess excellent customer service skills. Must demonstrate ability to effectively organize and manage multiple projects Must demonstrate technical skills in receptionist and related assignments. Must demonstrate integrity in the execution of work assignments. Strong attention to detail is required. Must demonstrate ability to work independently and exhibit initiative in the execution of work assignments. Must demonstrate commitment to company values. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general and subcontractors, and suppliers. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee will be regularly required to commute to field locations. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled. #UPLAND #LI-Onsite Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Job Description Do you desire to be a very important person inside an elite department, within an award-winning organization? The right individual will work directly with our owner and Chief of Staff to complete operational projects, company objectives, purchasing, and thrilling involvements for the company. Does this describe you? Do you have the grit and courage to honestly identify and solve problems? Do those that know you best describe you as extremely organized and disciplined with great attention to details? Do people say you have a very positive, and can-do attitude? Are you known for your calm demeanor even in the most intense of circumstances? Are you a natural problem solver with great communication and follow-up skills? Do you love supporting multiple people, and working in a challenging, faced-paced, & dynamic environment? Do you have the ability to relate to people at all levels of an organization? If this describes you, this is your opportunity to be a part of a high-growth, privately-held organization named by Glassdoor as one of the nation's top 50 workplaces. The Connor Group is a national leader in operating upscale apartment communities and is considered the best in its industry. In just 30 years, we've grown from zero to $5 billion in assets. Along the way we've won national awards for innovation and community involvement. But we're most proud of our more than 400 associates, who remain our No. 1 key to success. No apartment industry experience? Great! We've grown successfully by bringing an entirely new and innovative approach to the apartment industry, carried out by a senior management team with no prior industry experience. Our senior leadership team consists of people from a variety of backgrounds with certain common traits: talent and proven track records of leading, motivating and managing overachieving teams. The right candidate will be afforded the following opportunities... Work with the busiest growing company Outstanding Pay, Industry-leading benefits Reward and recognition Onsite gym Dog friendly office Growth potential Ability to earn equity in the company by becoming a partner which can double or triple your salary. Opportunity to work with an exceptionally talented group of individuals.

🗂️ Now Hiring: Administrative Assistant 📍 Cincinnati, OH | Full-Time | Monday-Friday Join one of Cincinnati's Top Employers of 2025, as recognized by the Cincinnati Enquirer ! 🏆 Why Uptown Properties At Uptown Properties, we're committed to excellence in resident service, operational accuracy, and team collaboration. Recently recognized by the Cincinnati Enquirer as one of Cincinnati's Top Employers of 2025, we're proud to offer an environment where your skills are valued, your ideas are heard, and your growth is supported. 💼 About the Role We're seeking an Administrative Assistant to support our property management team through efficient lease processing, accounting and insurance administration, and ongoing quality assurance. This role is ideal for someone who is detail-oriented, organized, and motivated by delivering accurate, timely work that keeps our properties running smoothly. 📝 What You'll DoLease Agreement Processing (Primary Focus) Process daily applications in accordance with Uptown Rental Properties procedures Draft and send documents requiring signature (leases, renewals, and related forms) Send Post Move-In Condition Forms to capture resident feedback Maintain accuracy and compliance throughout all stages of the lease cycle Administration Support Assist Property Managers with small balance delinquencies and escalations Enter invoices into property management software for review and approval Manage resident insurance compliance and escalate when needed Notify residents of pending financial or insurance-related actions Process utility (energy) bills requiring transfer to specific residents Provide general administrative support including shared inbox management, spreadsheet updates, and resident notifications Quality Assurance Conduct regular documentation audits for assigned assets (applications, renewals, insurance, rent rolls, etc.) Generate asset reports for Property Managers to support informed decision-making Uphold data accuracy and integrity within the property management software Additional Duties Ten percent of time is reserved for ancillary tasks, interruptions, and unplanned events. ✅ What You'll Need High school diploma or equivalent (Bachelor's degree preferred) Experience in an administrative role Strong organizational skills with the ability to prioritize, multitask, and meet deadlines Ability to work independently, take initiative, and complete projects with minimal supervision Experience supporting compliance with policies, procedures, and industry standards Strong audit skills with the ability to identify discrepancies and implement corrective measures High level of accuracy and thoroughness in document review and data handling Experience collaborating with multi-disciplinary teams 💵 Pay & Perks Paid training and opportunities for growth PTO, sick days, and paid holidays Medical, dental, vision, disability, and life insurance 401(k) with company match + profit sharing Free parking Employee appreciation events and company-sponsored sports teams 🚀 Ready to Join the Team? Be a driving force behind the accuracy, efficiency, and resident satisfaction that Uptown is known for. Join a team that values your detail-oriented mindset and supports your long-term development - all at an organization recognized as one of Cincinnati's Top Employers of 2025. 👉 Apply today to grow your career with one of the city's most respected workplaces!

Primary responsibility for greeting guests to the Leasing Office, answering phones, and providing outstanding customer service and making a positive first impression for the Community. This individual would work in various areas of the office assisting the on-site Manager and Asst Manager in various tasks as required. Primary/Essential Duties & Responsibilities · Greet all visitors into the Lobby. · Show prospects around the property · Sign leases, take payments, issue amenity key cards · Upkeep of clubhouse and common areas · Showing available apartments · Move in/out inspections · Creating, organizing & overseeing monthly or quarterly resident activities · Give out applications for potential residents. · Demonstrate a knowledge of the waiting list times, property layout and events. · Make appointments for Manager and Assistant Manager · Accurately input application information into the computer. · Complete filing and collating of office paperwork · Assist in maintaining the appearance of Lobby, Office Work Areas and occasionally Show Apartment Homes - including general cleaning such as dusting, vacuuming, and sweeping and notifying maintenance any needs. · Keep a check on supplies for office · Accurately applying rent and monies throughout the month. · Assemble marketing brochures, newsletters and materials for community · Assist in maintaining prospect / customer files · Maintain customer database entering new and updated prospect/customer information · Upkeep of files information · Maintain work orders for maintenance staff - from inception to completion. · Provide assistance to Manager and Assistant Manager in processing and preparing contracts for the customers' signature as needed. · Attend and actively participate in all departmental functions (e.g., weekly meeting, training (including role playing), and computer generated classes and sales software training as scheduled. · Making post office and/or other errands. · Other duties added as needed. Requirements Knowledge & Skill Requirements: · Minimum high school graduate or its equivalency. · Strong verbal and written communication skills. · Availability to work special events. Previous apartment leasing experience preferred. Physical Demands & Work Environment · This is largely a sedentary role: however, most filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. · This job operates in a professional office environment. This role routinely uses standard equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Job Description ????️ Now Hiring: Administrative Assistant ???? Cincinnati, OH | Full-Time | Monday-Friday Join one of Cincinnati's Top Employers of 2025, as recognized by the Cincinnati Enquirer ! ???? Why Uptown Properties At Uptown Properties, we're committed to excellence in resident service, operational accuracy, and team collaboration. Recently recognized by the Cincinnati Enquirer as one of Cincinnati's Top Employers of 2025, we're proud to offer an environment where your skills are valued, your ideas are heard, and your growth is supported. ???? About the Role We're seeking an Administrative Assistant to support our property management team through efficient lease processing, accounting and insurance administration, and ongoing quality assurance. This role is ideal for someone who is detail-oriented, organized, and motivated by delivering accurate, timely work that keeps our properties running smoothly. ???? What You'll DoLease Agreement Processing (Primary Focus) Process daily applications in accordance with Uptown Rental Properties procedures Draft and send documents requiring signature (leases, renewals, and related forms) Send Post Move-In Condition Forms to capture resident feedback Maintain accuracy and compliance throughout all stages of the lease cycle Administration Support Assist Property Managers with small balance delinquencies and escalations Enter invoices into property management software for review and approval Manage resident insurance compliance and escalate when needed Notify residents of pending financial or insurance-related actions Process utility (energy) bills requiring transfer to specific residents Provide general administrative support including shared inbox management, spreadsheet updates, and resident notifications Quality Assurance Conduct regular documentation audits for assigned assets (applications, renewals, insurance, rent rolls, etc.) Generate asset reports for Property Managers to support informed decision-making Uphold data accuracy and integrity within the property management software Additional Duties Ten percent of time is reserved for ancillary tasks, interruptions, and unplanned events. ✅ What You'll Need High school diploma or equivalent (Bachelor's degree preferred) Experience in an administrative role Strong organizational skills with the ability to prioritize, multitask, and meet deadlines Ability to work independently, take initiative, and complete projects with minimal supervision Experience supporting compliance with policies, procedures, and industry standards Strong audit skills with the ability to identify discrepancies and implement corrective measures High level of accuracy and thoroughness in document review and data handling Experience collaborating with multi-disciplinary teams ???? Pay & Perks Paid training and opportunities for growth PTO, sick days, and paid holidays Medical, dental, vision, disability, and life insurance 401(k) with company match + profit sharing Free parking Employee appreciation events and company-sponsored sports teams ???? Ready to Join the Team? Be a driving force behind the accuracy, efficiency, and resident satisfaction that Uptown is known for. Join a team that values your detail-oriented mindset and supports your long-term development - all at an organization recognized as one of Cincinnati's Top Employers of 2025. ???? Apply today to grow your career with one of the city's most respected workplaces!

Job Title: Onsite Project Administrative Assistant (Electrical Construction) Reports to: Senior Managers and Estimators FLSA Status: Full-Time / Non-Exempt Updated: October 2025 COMPANY OVERVIEW Eagle Electrical Services (“Eagle”), an EMCOR Company, is a leading electrical services company providing construction, and services in a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical. Eagle is one of six Ohio-based business units under parent company Quebe Holdings, Inc. SUMMARY Eagle Electrical Services seeks a Project Administrative Assistant (Electrical Construction) to provide an effective support system for a group of senior project managers and estimators. Applicants must have exceptional communication skills, the ability to manage multiple tasks efficiently, and excellent judgment. Must be comfortable juggling tasks from the mundane to the more strategic and have the ability to work productively in a fast-paced, team-oriented environment. The candidate will primarily work in a support role and oversee many administrative tasks as needed. This role is an onsite position. DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Maintain logs including purchase orders, project financial updates, daily reports and submittals for multiple projects. Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes and follow up on various operational task. Transmit all executed subcontracts and change orders, execute, file and track legal documentation for contracts, subcontracts, bid documents. Request certificates of insurance, prequalification's, OSHA, and safety related items from subcontractors and vendors. Participate in design and construction coordination meetings internally and externally as needed. Negotiate and maintain relations with vendors and subcontractors. Escalate critical and/or sensitive issues to the Senior Project Manager / Estimating team. Perform additional assignments as required by the operating needs of the company or as directed by senior project managers. EDUCATION AND EXPERIENCE High School diploma or GED required. Bachelor of Business Administration desirable Knowledge of the construction industry and contract documentation. Working knowledge of federal, state, and city regulations and guidelines. REQUIRED ATTRIBUTES AND SKILLS Proficient in Microsoft Office Outlook, Word and Excel applications. Must possess excellent written and verbal communications skills. Must demonstrate ability to lead people and get results through others. Must demonstrate ability to effectively organize multiple projects and resource planning skills. Must demonstrate technical skills necessary for project engineering. Must work with minimal supervision. Must demonstrate ability to analyze and solve problems. Must demonstrate commitment to company values. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent. #quebe #LI-Onsite Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.