How to hire a training consultant

How to hire a training consultant, step by step

Here's a step-by-step training consultant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a training consultant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new training consultant
• Step 8: Go through the hiring process checklist

What does a training consultant do?

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1. Identify your hiring needs

   First, determine the employments status of the training consultant you need to hire. Certain training consultant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a training consultant to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a training consultant that fits the bill.

   The following list breaks down different types of training consultants and their corresponding salaries.

   Type of Training Consultant	Description	Hourly rate
   Training Consultant	Training and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.	$18-40
   Instructional Designer And Trainer	Instructional designers are in charge of redesigning the courses, developing the entire curriculum, and creating all instructional mediums, including handouts, presentation materials, participant guides, and job aids. They typically evaluate training, as well as assess what was learned and check if learning solutions led to quantifiable behavior improvements... Show more	$23-41
   Epic Credentialed Trainer	Epic credential trainers are professionals who are trained at the hospital client where they provide training to users. The responsibilities of the trainers include the delivery of end-user training and assistance in technicalities... Show more	$27-48

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Training Programs
   • Training Materials
   • Training Sessions
   • Project Management
   • Training Courses
   • Training Delivery
   • Product Knowledge
   • Training Curriculum
   • Presentation
   • Subject Matter Experts
   • Training Classes
   • Professional Development
   • Instructional Design
   • Train-The-Trainer

   Check all skills

   Responsibilities:

   • Lead training of enlist, officer, and warrant officer troops as well as DoD civilians.
   • Used Microsoft SharePoint, as an administrator, to store, manage, and electronically publish all documents.
   • Lead the migration of documents from windows explorer to a web-base document management software and coordinate training for staff.
   • Manage SharePoint governance with the use of site policies, record management, information management policies and configuring the content organizer.
   • Manage staff to evaluate emerging technologies, database and data storage strategies and develop training strategies and curriculum designs.
   • Provide technical writing support for ISD.

   More training consultant duties

3. Make a budget

   Including a salary range in your training consultant job description helps attract top candidates to the position. A training consultant salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a training consultant in Idaho may be lower than in New Jersey, and an entry-level training consultant usually earns less than a senior-level training consultant. Additionally, a training consultant with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average training consultant salary

   $56,760yearly

   $27.29 hourly rate

   ---

   Entry-level training consultant salary

   $38,000 yearly salary

   Updated December 5, 2025

   Average training consultant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New Jersey	$86,844	$42
   2	Massachusetts	$78,688	$38
   3	New York	$74,954	$36
   4	Washington	$72,073	$35
   5	New Hampshire	$68,712	$33
   6	Texas	$64,737	$31
   7	Michigan	$64,568	$31
   8	California	$64,016	$31
   9	Nebraska	$62,383	$30
   10	Georgia	$62,346	$30
   11	Illinois	$58,910	$28
   12	Montana	$58,729	$28
   13	North Carolina	$58,444	$28
   14	Indiana	$58,232	$28
   15	Iowa	$57,463	$28
   16	Minnesota	$55,246	$27
   17	Colorado	$53,393	$26
   18	Utah	$53,275	$26
   19	Ohio	$52,016	$25
   20	New Mexico	$51,720	$25

   Average training consultant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Virtusa	$89,824	$43.18	14
   2	Verizon Communications	$83,076	$39.94
   3	GM Financial	$81,616	$39.24	4
   4	Wells Fargo	$80,106	$38.51	3
   5	Northern Trust	$71,752	$34.50	3
   6	Fabergent	$71,289	$34.27	3
   7	MicroStrategy	$69,554	$33.44
   8	Collaborative Solutions	$69,140	$33.24	1
   9	CarMax	$68,623	$32.99
   10	Rutgers University	$68,263	$32.82	6
   11	UnitedHealth Group	$66,792	$32.11	20
   12	Qualtrics	$65,396	$31.44	4
   13	Vertafore	$65,140	$31.32
   14	Addepar	$64,540	$31.03
   15	International Rescue Committee	$63,172	$30.37
   16	Hearst	$62,365	$29.98	4
   17	Southwest Business Corporation	$61,820	$29.72
   18	Baptist Health Home Care	$60,673	$29.17
   19	Genesis10	$60,277	$28.98
   20	MGA Entertainment	$57,557	$27.67

4. Writing a training consultant job description

   A training consultant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a training consultant job description:

   Training consultant job description example

   Reporting to the Advantest America IT Department Manager and coordinated globally by the Global Collaboration & Conferencing Services Manager, this specialist should pro-actively guide our global employee user community in understanding and adopting the Microsoft Office 365 cloud applications
   
   This position is for an O365 Adoption Consultant and IT Project Manager with demonstrated experience in the delivery of high quality O365 adoption and IT Project services by utilizing team leadership and stakeholder management skills. Driving for excellence and insight into the latest industry trends across Microsoft's Office 365 cloud offering, this person will assist in liaising with relevant internal or external subject matter experts and building strong relationships with relevant stakeholders to ensure success of the project.
   Responsibilities include:
   
   * Project & Change Management: Developing strong relationships with stakeholders, providing guidance and support throughout the full project life cycle
   * Promoting new ways of working, implementing change initiatives, creating & implementing new training initiatives
   * Working globally with our internal clients to conduct business analysis and requirement gathering to advise best business practices through implementation of Office 365 solutions
   * Using best project management practice to develop and manage and maintain budgets, project plans and timelines
   * Working within technical project teams to analyze requirements and resource appropriate skillsets within project timelines
   * Assist in formulating functional and technical documentation as required
   * Working alongside consultancy team to create user and training documentation and help facilitate formal training classes, focus on advising, designing, implementing adoption material
   * Training and coaching end users in Microsoft Office 365 environments, modern workplace
   * Giving courses with different methodologies: demos, webinars, coaching ...
   * Conducting workshops and ensuring there is strong communication by all parties through the projects. As the expert in this area, you will lead a global community of "adoption multipliers" (train-the-trainer concept) in the business departments, shaping the culture of this team moving forward
   * As a consultant you are able to answer and address change management resistance and to guide the end users how it will improve their processes, making this a challenging but rewarding role
   
   Requirements
   
   * In-depth technical knowledge and experience in MS Office 365 Cloud technology and good overall knowledge in Information Technologies
   * Bachelor's degree from an accredited college or university in Computer Science or a related field or discipline is preferred
   * Several years of experience in the IT field
   * Good English skills (written and spoken)
   * Demonstrated leadership experience managing the implementations and the roll-out of MS O365 related projects
   * Proven experience in managing multi-disciplinary projects in complex environments
   * Previous experience with project management methodologies and techniques using Agile methodology and Waterfall framework
   * Demonstrated experience in applying proven written and verbal communication, analytical and problem-solving skills to ensure that deliverables meet specifications
   * Capable of effective resource management (incl. prioritizing, delegating & mentoring)
   * Strong relationship development and stakeholder management skills
   * Working cross-regional with our internal clients
   * Ability to work from own initiative and within a team environment
   * Self-motivated and driven to achieve professional success in a consulting environment
   * Ability to manage workload and time according to defined deadlines
   * Project Management certifications preferred

   Copy this example

   

5. Post your job

   To find training consultants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any training consultants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level training consultants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your training consultant job on Zippia to find and recruit training consultant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit training consultants, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new training consultant

   Once you've selected the best training consultant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new training consultant. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a training consultant?