How to hire a training representative

How to hire a training representative, step by step

Here's a step-by-step training representative hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a training representative job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new training representative
• Step 8: Go through the hiring process checklist

What does a training representative do?

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1. Identify your hiring needs

   Before you start hiring a training representative, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A training representative's background is also an important factor in determining whether they'll be a good fit for the position. For example, training representatives from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of training representative salaries for various roles:

   Type of Training Representative	Description	Hourly rate
   Training Representative	Training and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.	$18-41
   Epic Credentialed Trainer	Epic credential trainers are professionals who are trained at the hospital client where they provide training to users. The responsibilities of the trainers include the delivery of end-user training and assistance in technicalities... Show more	$27-48
   Corporate Trainer	A corporate trainer is someone who essentially works as a teacher in a corporate setting. Daily duties include training employees with new company systems, skills, and strategies... Show more	$19-39

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Training Programs
   • Development Research
   • Visual Aids
   • Training Classes
   • PowerPoint
   • Subject Matter Experts
   • Training Materials
   • Customer Service
   • ELearning
   • Technical Training
   • Training Sessions
   • Learning Management System
   • Led Training
   • Product Knowledge

   Check all skills

   Responsibilities:

   • Manage the problem identification and resolution process regarding hospital-wide Cerner issues and monitor progress toward resolution.
   • Brief command staff on the status of training and schools weekly, and create accompanying PowerPoint presentations for briefings
   • Develop training presentations via PowerPoint base on the current curriculum.
   • Collaborate with leadership to favorably increase survey employee engagement and satisfaction through development of a leadership development program for front-line leadership.
   • Diagnose and troubleshoot complex system faults utilizing schematics and technical manuals.

   More training representative duties

3. Make a budget

   Including a salary range in your training representative job description is one of the best ways to attract top talent. A training representative can vary based on:

   • Location. For example, training representatives' average salary in west virginia is 47% less than in district of columbia.
   • Seniority. Entry-level training representatives 56% less than senior-level training representatives.
   • Certifications. A training representative with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a training representative's salary.

   Average training representative salary

   $58,112yearly

   $27.94 hourly rate

   ---

   Entry-level training representative salary

   $38,000 yearly salary

   Updated December 18, 2025

   Average training representative salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Virginia	$65,873	$32
   2	Washington	$64,029	$31
   3	California	$61,222	$29
   4	New York	$59,522	$29
   5	Massachusetts	$57,893	$28
   6	Oregon	$55,460	$27
   7	Colorado	$53,165	$26
   8	Texas	$51,519	$25
   9	Kansas	$50,796	$24
   10	Louisiana	$49,791	$24
   11	Georgia	$49,192	$24
   12	Arizona	$48,916	$24
   13	Utah	$46,696	$22
   14	Missouri	$45,644	$22
   15	Florida	$44,145	$21

   Average training representative salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Boeing	$60,855	$29.26	34
   2	Paychex	$56,727	$27.27
   3	NYU Lutheran Medical Center	$55,969	$26.91	4
   4	Huntington Ingalls Industries	$55,013	$26.45	23
   5	ThirdChannel	$54,971	$26.43	8
   6	Inmar	$54,761	$26.33	1
   7	Minnesota State Fair	$52,357	$25.17
   8	QTC Management	$50,241	$24.15
   9	CSI Companies	$47,991	$23.07
   10	Orange County High School	$43,427	$20.88
   11	Bluegreen Vacations Unlimited	$33,558	$16.13

4. Writing a training representative job description

   A training representative job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a training representative job description:

   Training representative job description example

   Required Travel: 11 - 25%
   
   Employment Type: Full Time/Salaried/Exempt
   
   Hours Per Week: 40
   
   Security Clearance: Secret
   
   Level of Experience: Mid
   
   Employee Referral Bonus Amount: [[filter10]]
   
   Who We Are
   
   Mission Technologies, a division of Huntington Ingalls Industries is currently seeking a motivated, results-oriented Training Specialist in support of projects that include training analysis, curriculum designing, and development military training programs which includes Submarine systems, Aircraft Carriers, Unmanned vehicles, and Surface Ship combat systems. These training courses will support operator and maintenance technicians proficiency. This position will be located in Virginia Beach, VA. #LI-CJ1 *EP *MV *TL
   
   What You Will Do
   
   Designs and delivers programs to train all levels of personnel. Develops tests and visual aids, conducts training classes, and develops criteria for evaluating effectiveness of training activities. Keeps abreast of training and development research: learning theory, motivation theory, and new materials, methods, and techniques. Develops in-house programs and practices to identify developmental needs, including preparing personnel for more responsible positions and increasing effectiveness in present assignments. May evaluate and/or oversee contractors or vendors to develop and/or administer training programs. May be responsible for development of e-learning programs.
   
   Will be working with Submarine Learning Center and program office to maintain courses of instruction and when called on to deliver courses.
   
   What You Must Have
   
   * 6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.
   * Experience with U.S. Navy Submarine HM&E systems.
   * Familiarity with Content Planning Module (CPM) and Learning Object Module (LOM) end to end training at the Naval Education and Training Command.
   * Must be a U.S. Citizen.
   * Must be able to obtain and maintain a Secret Security clearance.
   
   Bonus Points
   
   * Knowledge of NAVEDTRA instructions.
   * Certified Navy Instructor (NEC 9502) with Navy Master Training Specialist.
   
   Physical Requirements
   
   May require working in an industrial or shipboard environment. Capable of climbing ladders, standing for extended periods, and tolerating confined spaces and extreme temperature variances.
   
   HII's Mission Technologies division develops integrated solutions that enable today's connected, all-domain force. Capabilities include C5ISR systems and operations; the application of AI and machine learning to battlefield decisions; defensive and offensive cyberspace strategies and EW; unmanned, autonomous systems; LVC solutions; platform modernization; and critical nuclear operations. Together, HII's domain expertise and advanced technologies support mission partners anywhere around the globe. For more information, visit tsd.huntingtoningalls.com.
   
   HII is a global engineering and defense technologies provider. With a 135-year history of trusted partnerships in advancing U.S. national security, HII delivers critical capabilities ranging from the most powerful and survivable naval ships ever built, to unmanned systems, ISR and AI/ML analytics. HII leads the industry in mission-driven solutions that support and enable a networked, all-domain force. Headquartered in Virginia, HII's skilled workforce is 44,000 strong.
   
   Huntington Ingalls Industries is an Equal Opportunity/Vets and Disabled Employer. U.S. Citizenship may be required for certain positions.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right training representative for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your training representative job on Zippia to find and recruit training representative candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with training representative candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new training representative

   Once you have selected a candidate for the training representative position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a training representative?