How to hire a transplant coordinator

How to hire a transplant coordinator, step by step

Here's a step-by-step transplant coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a transplant coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new transplant coordinator
• Step 8: Go through the hiring process checklist

What does a transplant coordinator do?

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1. Identify your hiring needs

   Before you post your transplant coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a transplant coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A transplant coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, transplant coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of transplant coordinators and their corresponding salaries.

   Type of Transplant Coordinator	Description	Hourly rate
   Transplant Coordinator	Registered nurses (RNs) provide and coordinate patient care, educate patients and the public about various health conditions, and provide advice and emotional support to patients and their family members.	$21-43
   Home Health Nurse	A home health nurse is responsible for assisting patients usually in their households, strictly monitoring their health conditions and treatment plans for fast recovery. Home health nurses work with the patients' attending physicians and other health professionals to develop healthcare plans and administer timely medications... Show more	$23-47
   Registered Nurse	The primary responsibilities of a registered nurse involve caring for a variety of patients, from ill and injured to those who are healthy and wanting to stay that way. Nurses have different specialization and work with particular patients, such as newborn babies or those who are suffering from particular medical conditions... Show more	$21-56

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Patient Care
   • Patient Education
   • Transplant Process
   • UNOS
   • Triage
   • ICU
   • Compassion
   • Home Health
   • Data Collection
   • Social Work
   • Evaluation Process
   • Test Results
   • IV

   Check all skills

   Responsibilities:

   • Manage follow-up care for adult renal transplant patients in hospital and outpatient clinic settings under supervision of physicians.
   • Manage caseload by providing care coordination to individuals with a primary intellectual/developmental disability diagnosis all of whom receive community-base waiver services.
   • Review patients EMR for completion of order test and consults.
   • Administer treatment and medication and monitor patients in cardiovascular intensive care unit, ensuring quality patient care.
   • Perform focused physical assessment, order and report lab results, provide telephone triage and immunizations as needed.
   • Assist with policy review and CMS preparation.

   More transplant coordinator duties

3. Make a budget

   Including a salary range in your transplant coordinator job description is one of the best ways to attract top talent. A transplant coordinator can vary based on:

   • Location. For example, transplant coordinators' average salary in iowa is 55% less than in california.
   • Seniority. Entry-level transplant coordinators 52% less than senior-level transplant coordinators.
   • Certifications. A transplant coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a transplant coordinator's salary.

   Average transplant coordinator salary

   $63,914yearly

   $30.73 hourly rate

   ---

   Entry-level transplant coordinator salary

   $44,000 yearly salary

   Updated December 21, 2025

   Average transplant coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$121,114	$58
   2	District of Columbia	$93,463	$45
   3	Washington	$84,963	$41
   4	Pennsylvania	$83,730	$40
   5	Michigan	$81,850	$39
   6	New York	$79,531	$38
   7	New Jersey	$78,978	$38
   8	Massachusetts	$77,176	$37
   9	Ohio	$75,914	$37
   10	Wisconsin	$70,587	$34
   11	Georgia	$70,192	$34
   12	Maryland	$69,836	$34
   13	Texas	$69,302	$33
   14	Illinois	$67,886	$33
   15	Arizona	$65,313	$31
   16	Colorado	$64,775	$31
   17	Tennessee	$63,102	$30
   18	Virginia	$59,344	$29
   19	North Carolina	$59,221	$28
   20	Utah	$56,801	$27

   Average transplant coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	University of Maryland Medical System	$84,030	$40.40	40
   2	Cedars-Sinai	$80,574	$38.74	15
   3	Dana-Farber Cancer Institute	$80,387	$38.65
   4	Montefiore Mount Vernon Hospital	$79,913	$38.42	10
   5	Medstar Health	$78,664	$37.82	7
   6	Beth Israel Deaconess Medical Center	$76,948	$36.99
   7	Novant Health	$75,582	$36.34	15
   8	Mount Sinai Health System	$75,449	$36.27	17
   9	RWJBarnabas Health	$75,117	$36.11	25
   10	Mercy Children's Hospital	$74,387	$35.76
   11	UofL Hospital	$74,190	$35.67	2
   12	Insperity	$73,972	$35.56
   13	Froedtert Hospital	$73,140	$35.16	4
   14	Loma Linda University Health	$72,909	$35.05	7
   15	UPMC	$71,969	$34.60	55
   16	Tampa General Hospital	$71,944	$34.59	23
   17	UTMB HEALTHCARE SYSTEMS	$71,826	$34.53	33
   18	Vanderbilt University Medical Center	$71,797	$34.52	6
   19	Cleveland Clinic	$71,646	$34.45	169
   20	University of Washington	$71,272	$34.27	15

4. Writing a transplant coordinator job description

   A transplant coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a transplant coordinator job description:

   Transplant coordinator job description example

   Job DescriptionThe Transplant Coordinator serves as the central point of reference for all information about patients participating in the program. This individual will coordinate the administrative and clinical aspects of the program for pre and post transplant patients. The scope of the position includes: patient care, education, quality assurance, research, administrative and financial activities, and consultation.
   PRINCIPAL DUTIES AND RESPONSIBILITIES:
   Facilitate communication between referring MD or potential recipients and Heart/Transplant Centers. Coordinate clinical aspects of patient care during transplant evaluation and outpatient follow-up. Participate in the evaluation and selection of patients for the program. Coordinate transfer of patients into the program. Assist in the management of post-operative follow-up care with the advanced practice providers (APPs) and transplant physicians. Initiate, facilitate and develop interdisciplinary collaboration. Act as a resource to colleagues and consumers. Participate in planning, designing, implementing, or evaluating guidelines, protocols and standards. Maintain active patient files and data reported to the New England Organ Bank & UNOS. Maintain monthly & annual statistics, including summaries of clinical data and postoperative care. Identify patient/family learning needs and develop and implement programs to meet those needs. Initiate, participate and contribute to educational programs for staff at the unit/service/interdepartmental levels. Collaborate with other transplant programs to ensure efficient and effective use of resources and expertise. Coordinate tests during evaluation process and subsequent admissions. Initiate and participate in quality assurance activity. Participates in intramural & extramural Quality Assurance/Process Improvement evaluations. Participate in and support research activities. Participate on committees and task forces that relate to organ transplantation. Participates in the New England Consortium for Heart Transplantation Coordinates multidisciplinary cardiac transplantation meetings.
   
   Qualifications
   Current Massachusetts licensure as a registered nurse
   
   Bachelor's degree in nursing or equivalent experience required
   
   Relevant professional experience in cardiac transplantation clinical nursing specialty
   
   EEO Statement
   Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged. Partner's Healthcare is acting as an Employment Agency in relation to this vacancy.

   Copy this example

   

5. Post your job

   There are a few common ways to find transplant coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your transplant coordinator job on Zippia to find and attract quality transplant coordinator candidates.
   • Use niche websites such as healthcarejobsite, health jobs nationwide, hospitalcareers, medreps.com.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit transplant coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new transplant coordinator

   Once you've decided on a perfect transplant coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new transplant coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a transplant coordinator?