How to hire a transportation coordinator

How to hire a transportation coordinator, step by step

Here's a step-by-step transportation coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a transportation coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new transportation coordinator
• Step 8: Go through the hiring process checklist

What does a transportation coordinator do?

Post a transportation coordinator job for free, promote it for a fee

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1. Identify your hiring needs

   Before you post your transportation coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a transportation coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A transportation coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, transportation coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of transportation coordinator salaries for various roles:

   Type of Transportation Coordinator	Description	Hourly rate
   Transportation Coordinator		$12-24
   Shipping And Receiving Supervisor	A shipping and receiving supervisor streamlines the shipping process for a more efficient company. The supervisors oversee and maintain the supplies and inventory through product receipt, storage, and delivery... Show more	$13-22
   Warehouse Lead	Warehouse leads are responsible for supply chain management in distribution centers. Their duties and responsibilities include supervising employees and evaluating their performance, meeting safety regulations, and monitoring deliveries and shipments... Show more	$12-29

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Data Entry
   • CDL
   • Safety Rules
   • Medical Appointments
   • TMS
   • Transportation Services
   • Coordinators
   • Logistical Support
   • LTL
   • PowerPoint
   • Payroll
   • On-Time Delivery

   Check all skills

   Responsibilities:

   • Manage inventory and maintain proper FDA and AATB storage requirements establish for allograft tissue.
   • Enhance vendor and order management by leading training sessions on the standard procedures of managing freight within the TMS.
   • Utilize TMS to actively manage on-time performance and automation objectives
   • Manage accountability for operating costs, planning of rotation deployment and redeployment.
   • Charge with managing contracts for non-emergency and emergency transportation of Medicaid and Medicare members.
   • Coordinate freight between shippers and dispatchers to ensure on-time delivery and efficient transportation.

   More transportation coordinator duties

3. Make a budget

   Including a salary range in the transportation coordinator job description is a good way to get more applicants. A transportation coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a transportation coordinator in Louisiana may be lower than in Connecticut, and an entry-level engineer typically earns less than a senior-level transportation coordinator. Additionally, a transportation coordinator with lots of experience in the field may command a higher salary as a result.

   Average transportation coordinator salary

   $36,704yearly

   $17.65 hourly rate

   ---

   Entry-level transportation coordinator salary

   $26,000 yearly salary

   Updated December 14, 2025

   Average transportation coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$42,355	$20
   2	Connecticut	$41,292	$20
   3	New Mexico	$41,153	$20
   4	Florida	$38,804	$19
   5	Indiana	$38,757	$19
   6	New York	$38,545	$19
   7	Pennsylvania	$36,985	$18
   8	Texas	$36,864	$18
   9	Washington	$36,705	$18
   10	Massachusetts	$36,470	$18
   11	Michigan	$35,371	$17
   12	Arizona	$35,206	$17
   13	Tennessee	$34,952	$17
   14	Wisconsin	$34,310	$17
   15	Illinois	$34,176	$16
   16	Georgia	$33,784	$16
   17	Ohio	$33,359	$16
   18	Oregon	$32,508	$16
   19	Minnesota	$32,392	$16
   20	Nebraska	$32,272	$16

   Average transportation coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Elanco	$64,314	$30.92
   2	HDR	$60,021	$28.86	52
   3	Catholic Health East	$51,972	$24.99	1
   4	Pall	$50,514	$24.29
   5	University of California-Berkeley	$50,113	$24.09
   6	Syracuse University	$49,347	$23.72	2
   7	Liberty HomeCare and Hospice	$48,477	$23.31	5
   8	Freeport-McMoRan	$46,917	$22.56
   9	Idaho Forest Group	$46,902	$22.55
   10	University of Alaska	$46,467	$22.34	2
   11	Beacon Hill Staffing Group	$46,438	$22.33
   12	Fresenius Medical Care North America Holdings Limited Partnership	$46,258	$22.24
   13	Simpson Manufacturing Co	$46,019	$22.12
   14	Nestlé	$45,839	$22.04	8
   15	Oregon Health & Science University	$45,298	$21.78	3
   16	Dayton Freight	$44,375	$21.33	1
   17	Away	$43,603	$20.96
   18	Harsco	$43,520	$20.92
   19	Thermo Fisher Scientific	$43,509	$20.92	10
   20	Schwing America	$43,445	$20.89

4. Writing a transportation coordinator job description

   A job description for a transportation coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a transportation coordinator job description:

   Transportation coordinator job description example

   Job DescriptionDo you have a heart for serving your community? Are you a hard-working individual looking for a family-friendly work environment that offers a strong benefit package including health and dental insurance, a pension program, and a generous leave schedule? Come to work for the Northern Kentucky Area Development District (NKADD). We are a local government agency and a public non-profit committed to serving our community.
   
   The Northern Kentucky Area Development District, Division of Human Services is seeking a qualified individual for the position of full-time Public Transportation Coordinator.
   
   The Transportation program serves mobility needs in an 8-county region and includes successful coordination with a variety of stakeholders and transportation providers.
   
   The Public Transportation Coordinator will participate in the development of initial policies, priorities, communication strategies, and scheduling protocols for the program.
   
   Responsibilities will also consist of directing & overseeing regional transportation software, coordination with both for-profit & non-profit transportation providers, development of an internal team, day-to-day operations, as well as budgeting and compliance with requisite laws and regulations.
   
   The ideal candidate will be able to demonstrate a high degree of problem solving, organizational skills, and thorough and clear communication skills as well as high personal integrity.
   Excellent benefits and generous retirement plan. Starting salary range from $45,000 - $50,000. The NKADD is an Equal Opportunity Employer. TDD 711. Position open until filled. Requirements: Bachelor’s degree in field relevant to the position. Program development and program management experience skills preferred. 3 to 5 years’ experience in management and supervision of personnel as well as prior transportation experience strongly preferred. Advanced facility and skills with computer programs including high level of proficiency with Microsoft Office suite required. Customer Service orientation necessary. Knowledge of community resources and services for seniors is a plus, as is familiarity with Medicaid & Medicare programs. Must possess strong analytical, problem-solving, and decision-making abilities. Excellent organizational, verbal, written, and interpersonal skills required. Applicants must possess a valid driver’s license and have the ability to successfully pass a background check. Resume with cover letter may be sent to Erica Lombe HR Associate.

   Copy this example

   

5. Post your job

   To find the right transportation coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with transportation coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit transportation coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your transportation coordinator job on Zippia to find and recruit transportation coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting transportation coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new transportation coordinator

   Once you've found the transportation coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new transportation coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a transportation coordinator?