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Become A Travel Coordinator

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Working As A Travel Coordinator

  • Performing for or Working Directly with the Public
  • Getting Information
  • Interacting With Computers
  • Selling or Influencing Others
  • Communicating with Persons Outside Organization
  • Deal with People

  • Mostly Sitting

  • $35,660

    Average Salary

What Does A Travel Coordinator Do At AAR Corp

* Screens telephone calls, visitors, and incoming correspondences.
* Performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence.
* Confirms, encodes and distributes invoices for payment.
* Processes time sheets and expense reports and verifies correct charge codes.
* Makes travel arrangements for mobilizing employees and departmental personnel.
* Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures.
* Orders and maintains supplies for department.
* Processes paperwork for new hires, mails new employment packets and types offer letters.
* Position requires a U
* S. Department State Moderate Risk Public Trust (MRPT)
* Perform other duties as assigned

What Does A Travel Coordinator Do At Hawaii Medical Service Association

* Accept and process new travel requests of low to medium complexity received via telephone, fax, email or Aerial for HMSA Members.
* Coordinate travel and lodging arrangements of low to medium complexity by scheduling air, ground, lodging and/or meal reservations in accordance with program benefits and guidelines.
* Ensure arrivals and departures are scheduled in a timely manner and travel related services are appropriate to meet the needs of the member.
* Requires effective, proactive, and frequent communication with providers, members, and travel vendors.
* Develop a working knowledge of each HMSA Provider Network’s capabilities as well as travel vendor capabilities, limitations, and requirements in order to effectively promote the most appropriate appointments and arrangements.
* Coordinate and schedule travel-alternative options for medical care, including telemedicine and appointments with visiting physicians.
* Effectively communicate travel approvals, denials, and requests for more information in both oral and written form.
* Communicate travel or travel-alternative arrangements to members/providers in a cordial and professional manner.
* Contribute to the maintenance of travel policies and procedures to include travel approval/denial criteria and workflows.
* Contribute to the maintenance of clear, comprehensive, and systematic records of all travel arrangements and assist with conducting and reporting results from validation audits of travel vendor payments.
* Provide timely and accurate response to travel requests.
* Perform other duties as assigned

What Does A Travel Coordinator Do At Robert Half

* Ensure an accurate and timely response is made to all customers
* Assisting customers with reconciling their corporate card accounts
* Assisting with Sarbanes Oxley tasks and other internal control processes
* Create and maintain desk top operating procedures
* Accurately log all customer inquiry calls and emails
* Processing and cancellation of corporate card accounts
* Audit and approval of expense reports
* Accurately record and archive expense reports
* Manage credit refunds and credit increases
* Assist with the resolution of complex travel issues
* Assist customers with expense reporting system
* Continuously identify ways to eliminate waste in the current process and improve efficiency
* Assist customers and BU with miscellaneous travel requests
* Maintain a positive attitude and cooperative attitude with management, teammates, internal customers and vendors
* Manage corporate card delinquency program
* Process VAT reclaim for travel and accounts payable invoices
* Other miscellaneous tasks based on business need
* Make decisions in relation to the execution of the Travel and Entertainment process within the definition and for escalation of decisions outside standard processes
* Ensure compliance with policies and procedures for the Travel and Entertainment processes at the FSSC
* Protect and maintain the privacy of employee personnel records including, but not limited to, personal and compensation information about employees

What Does A Travel Coordinator Do At AAR Corp

* Manage supervisor’s calendar and independently schedules appointments.
* Screen incoming calls, correspondence and responds independently when possible.
* Prepare memorandums.
* Direct preparation of records such as agenda, notices, minutes, and resolutions.
* Act as custodian of documents and records.
* Maintain organizational files and records.
* Coordinate travel for staff.
* Communicate on behalf of the Director of Logistics to various company employees.
* All other duties as assigned

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How To Become A Travel Coordinator

A high school diploma typically is required for someone to become a travel agent. However, many employers prefer additional formal training. Good communication and computer skills are essential.

Education

Employers may prefer candidates who have taken classes related to the travel industry. Many community colleges, vocational schools, and industry associations offer technical training or continuing education classes in professional travel planning. Classes usually focus on reservations systems, marketing, and regulations regarding international travel. In addition, a few colleges offer degrees in travel and tourism.

Training

Employers in the travel industry always give some on-the-job training on the computer systems that are used in the industry. For example, a travel agent could be trained to work with a reservation system used by several airlines.

Licenses, Certifications, and Registrations

A good way to demonstrate competence for high school graduates with limited experience is to take the Travel Agent Proficiency (TAP) test. The test has no eligibility requirements and is administered by The Travel Institute.

The Travel Institute also provides training and professional certification opportunities for experienced travel agents. Different levels of certification are offered, depending on a travel agent’s experience. Travel agents with limited experience can become a Certified Travel Associate (CTA) after completing a series of classes and exams. For those with at least 5 years of experience, the more highly advanced Certified Travel Counselor (CTC) certification can be achieved. Both the CTA and CTC require continuing education each year to maintain certification.

The International Air Transport Association (IATA) offers the Travel and Tourism Professional (TTP) designation, which requires varying degrees of experience depending on the achieved education level. The designation remains valid for 2 years and requires continuing education credits. 

The Cruise Lines International Association (CLIA) offers three levels of certification: Accredited (ACC), Master (MCC), and Elite Cruise Counselor (ECC). Each level requires a certain amount of training and product knowledge.

Some states require agents to have a business license to sell travel services. Requirements among states vary greatly. Contact individual state licensing agencies for more information.

Other Experience

Some agencies prefer travel agents with firsthand experience visiting a country. These agencies especially prefer travel agents who specialize in specific destinations or particular types of travelers, such as groups with a special interest or corporate travelers.

Important Qualities

Adventurousness. Travel agencies that specialize in exotic destinations or particular types of travel, such as adventure travel or ecotourism, may prefer to hire travel agents who share these interests.

Communication skills. Travel agents must listen to customers, understand their travel needs, and offer appropriate travel advice and information.

Customer-service skills. When customers need to make last-minute changes in their travel arrangements, travel agents must be able to respond to questions and complaints in a friendly and professional manner.

Detail oriented. Travel agents must pay attention to details in order to ensure that the reservations they make match travelers’ needs. They must make reservations at the correct dates, times, and locations to meet travelers’ schedules. 

Organizational skills. Travel agents often work on itineraries for many customers at once. Keeping client information in order and ensuring that bills and receipts are processed in a timely manner is essential.

Sales skills. Travel agents must be able to persuade clients to buy transportation, lodging, or tours. Sometimes they might need to persuade tour operators, airline staff, or others to take care of their clients’ special needs. Earnings for many travel agents depend on commissions and service fees.

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Travel Coordinator jobs

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Travel Coordinator Career Paths

Travel Coordinator
Account Executive Territory Manager
Account Manager
5 Yearsyrs
Human Resources Assistant Accounts Payable Clerk Finance Analyst
Assistant Vice President
7 Yearsyrs
Human Resources Assistant Account Manager Business Development Manager
Business Development Director
11 Yearsyrs
Corporate Travel Consultant Travel Specialist Office Manager
Business Office Manager
8 Yearsyrs
Project Coordinator Program Manager General Manager
Chief Operating Officer
11 Yearsyrs
Recruiter Site Manager Event Coordinator
Director Of Catering
7 Yearsyrs
Travel Manager Sales Manager
Director Of Sales
10 Yearsyrs
Account Executive Sales Manager General Manager
District Manager
7 Yearsyrs
Recruiter Security Officer Night Auditor
Hotel Manager
5 Yearsyrs
Marketing Coordinator Marketing Manager General Manager
Managing Director
11 Yearsyrs
Sales Manager Office Manager Account Manager
National Account Manager
8 Yearsyrs
Project Manager Construction Manager Operations Manager
Operations Director
9 Yearsyrs
Travel Manager Office Manager
Operations Manager
7 Yearsyrs
Human Resources Coordinator Specialist Project Manager
Program Manager
8 Yearsyrs
Project Coordinator Operations Manager General Manager
Regional Manager
8 Yearsyrs
Corporate Travel Consultant Travel Manager Sales Manager
Regional Sales Manager
9 Yearsyrs
Marketing Coordinator Account Executive Sales Manager
Sales And Marketing Manager
6 Yearsyrs
Sales Manager General Manager Account Manager
Senior Account Manager
7 Yearsyrs
Human Resources Coordinator Project Manager Program Manager
Senior Manager
10 Yearsyrs
Project Manager Program Manager Business Developer
Vice President, Business Development
13 Yearsyrs
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Travel Coordinator Demographics

Gender

  • Female

    78.0%
  • Male

    20.0%
  • Unknown

    2.1%

Ethnicity

  • White

    79.9%
  • Hispanic or Latino

    11.1%
  • Asian

    6.2%
  • Unknown

    2.2%
  • Black or African American

    0.6%
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Languages Spoken

  • Spanish

    44.8%
  • French

    13.4%
  • Portuguese

    8.2%
  • Japanese

    5.2%
  • Chinese

    4.5%
  • Mandarin

    3.7%
  • Russian

    3.7%
  • Italian

    3.0%
  • German

    2.2%
  • Bosnian

    1.5%
  • Dari

    1.5%
  • Cantonese

    1.5%
  • Arabic

    1.5%
  • Dutch

    0.7%
  • Somali

    0.7%
  • Bulgarian

    0.7%
  • Malay

    0.7%
  • Thai

    0.7%
  • Cebuano

    0.7%
  • Filipino

    0.7%
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Travel Coordinator

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Travel Coordinator Education

Travel Coordinator

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Top Skills for A Travel Coordinator

CreditCardStatementsHotelReservationsCustomerServiceTravelProceduresAirlineTicketsInternationalTravelArrangementsCorporateTravelTravelPolicyCarRentalsGroundTransportationPurchaseGroupTravelBusinessTravelDataEntryTravelExpenseReportsTravelPlansTravelItinerariesOfficeSuppliesTravelBudgetCompanyTravel

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Top Travel Coordinator Skills

  1. Credit Card Statements
  2. Hotel Reservations
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Reconciled credit card statements and provided accounting department with back up documentation as needed.
  • Book transportation and hotel reservations, using computer terminal or telephone for this Big Eight Accounting Firm.
  • Deliver exceptional customer service on every call.
  • Stay current with agency travel procedures and policies and advise staff accordingly.
  • Send airline tickets to travelers (including sending packages via express mail services).

Top Travel Coordinator Employers

Travel Coordinator Videos

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