How to hire a travel coordinator

How to hire a travel coordinator, step by step

Here's a step-by-step travel coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a travel coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new travel coordinator
• Step 8: Go through the hiring process checklist

What does a travel coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the travel coordinator you need to hire. Certain travel coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A travel coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, travel coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of travel coordinators.

   Type of Travel Coordinator	Description	Hourly rate
   Travel Coordinator	Travel agents sell transportation, lodging, and entertainment activities to individuals and groups planning trips. They offer advice on destinations, plan trip itineraries, and make travel arrangements for clients... Show more	$13-32
   Corporate Travel Agent	A corporate travel agent assists people in planning, choosing, and arranging holidays. Corporate travel agents will work to the budget set out by those planning the holiday... Show more	$12-21
   Corporate Travel Counselor	A Corporate Travel Counselor prepares ground travel, hotel, rail travel, and air transport arrangements for customers. They keep accessible online materials to ensure conformity with the client's travel policy... Show more	$18-41

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Reservations
   • Booking
   • Credit Card
   • Ground Transportation
   • PowerPoint
   • Corporate Travel
   • Hotel Reservations
   • Car Rentals
   • Travel Itineraries
   • Book Travel
   • Airline Tickets
   • Inbound Calls
   • Defense Travel System

   Check all skills

   Responsibilities:

   • Manage corporate travel arrangements for business accounts, including passport and visa documents.
   • Assist with rail, hotel and rental car reservation utilizing the Sabre GDS system.
   • Create and store written documentation of all communications and transactions in the Amadeus system.
   • Ensure above optimum customer service through effective use of the worldwide web & multi GDS system.
   • Resolve customer escalations including complex booking challenges and provide service guidance to team members.
   • Analyze and book employee reservations for possible corporate jet travel resulting in significant annual savings.

   More travel coordinator duties

3. Make a budget

   Including a salary range in your travel coordinator job description is a great way to entice the best and brightest candidates. A travel coordinator salary can vary based on several factors:

   • Location. For example, travel coordinators' average salary in nebraska is 57% less than in california.
   • Seniority. Entry-level travel coordinators earn 58% less than senior-level travel coordinators.
   • Certifications. A travel coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a travel coordinator's salary.

   Average travel coordinator salary

   $43,628yearly

   $20.98 hourly rate

   ---

   Entry-level travel coordinator salary

   $28,000 yearly salary

   Updated December 15, 2025

   Average travel coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$72,295	$35
   2	Virginia	$65,131	$31
   3	District of Columbia	$55,375	$27
   4	Hawaii	$54,433	$26
   5	New Jersey	$53,210	$26
   6	Texas	$48,285	$23
   7	New York	$45,705	$22
   8	Colorado	$44,509	$21
   9	Maryland	$44,209	$21
   10	Massachusetts	$43,073	$21
   11	Louisiana	$42,009	$20
   12	Utah	$41,933	$20
   13	Georgia	$41,903	$20
   14	Oregon	$41,734	$20
   15	Florida	$41,235	$20
   16	Ohio	$40,320	$19
   17	South Carolina	$38,773	$19
   18	North Carolina	$38,519	$19
   19	Minnesota	$32,330	$16
   20	Alaska	$31,639	$15

   Average travel coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Aramco Services Company	$81,468	$39.17
   2	Oxford Global Resources	$78,122	$37.56
   3	Serco	$68,200	$32.79
   4	HRL Laboratories	$64,095	$30.81
   5	Hartwick College	$61,383	$29.51	1
   6	Uline	$58,897	$28.32
   7	E3 Federal Solutions, Llc	$57,042	$27.42
   8	NBCUniversal	$55,874	$26.86	4
   9	Gaia	$55,201	$26.54
   10	Xator	$53,802	$25.87
   11	University of California-Berkeley	$53,225	$25.59
   12	General Dynamics	$50,855	$24.45	4
   13	Leidos	$49,379	$23.74	1
   14	RemX	$49,142	$23.63
   15	Fox News	$47,881	$23.02
   16	American Cruise Lines	$47,501	$22.84
   17	Minnesota State Fair	$47,149	$22.67
   18	Kimball Midwest	$46,502	$22.36
   19	Clinical Resources	$45,340	$21.80
   20	United Wholesale Mortgage	$45,068	$21.67	2

4. Writing a travel coordinator job description

   A good travel coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a travel coordinator job description:

   Travel coordinator job description example

   The Travel Coordinator will be responsible for sourcing, booking, and handling travel requests for Buckle Teammates via an online travel booking system. Travel agent experience is not required.
   Essential Duties and Responsibilities
   
   This description intends to describe the general nature and level of work performed by Teammates assigned to this job. It is not intended to include all duties, responsibilities and qualifications. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   
   * Book flight, hotel and car reservations.
   * Negotiate rates for accommodations for small groups.
   * Review vendor discount and rate agreements regularly.
   * Assist in planning company meetings and events as needed.
   * Fulfill mission statement by performing job duties with a high level of Guest service while contributing to a positive team spirit.
   * Special projects and other duties as assigned.
   
   Supervisory Responsibilities
   
   This job has no supervisory responsibilities.
   
   Education and/or Experience
   
   Associate's degree from two-year College or university; preferred.
   
   Physical Demands
   
   The physical demands described here are representative of those that must be met by a Teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   
   While performing the duties of this Job, the Teammate is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The Teammate is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The Teammate must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
   
   Work Environment
   
   While performing the duties of this job, the Teammate regularly works in an office setting. The noise level in the work environment is usually moderate.
   
   Equal Employment Opportunity
   
   Buckle is committed to hiring and developing the most qualified Teammates from the available workforce in the communities we serve.
   
   Equal employment opportunity has been, and will continue to be, a fundamental principle at Buckle, where employment is based upon personal capabilities and qualifications without discrimination and retaliation because of veteran status, uniformed service member status, race, color, national origin or ancestry, creed, religion, sex, sexual orientation, gender identity or expression, age, pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, physical or mental disability, genetic information (including characteristics and testing), or any other protected characteristic as established by applicable local, state, or federal law. For state specific information, refer to the State Law Supplements found on the Teammate Center, under Human Resources.

   Copy this example

   

5. Post your job

   There are a few common ways to find travel coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   To find travel coordinator candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as salesjobs, salesheads, allretailjobs.com, sales trax.
   • Post your job on free job posting websites.

6. Interview candidates

   Recruiting travel coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new travel coordinator

   Once you've found the travel coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new travel coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a travel coordinator?