How to hire a treatment coordinator

How to hire a treatment coordinator, step by step

Here's a step-by-step treatment coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a treatment coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new treatment coordinator
• Step 8: Go through the hiring process checklist

What does a treatment coordinator do?

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1. Identify your hiring needs

   The treatment coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A treatment coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, treatment coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents treatment coordinator salaries for various positions.

   Type of Treatment Coordinator	Description	Hourly rate
   Treatment Coordinator	Recreational therapists plan, direct, and coordinate recreation-based treatment programs for people with disabilities, injuries, or illnesses. Recreational therapists use a variety of modalities, including arts and crafts, drama, music, dance, sports, games, and community reintegration field trips to help maintain or improve a patient’s physical, social, and emotional well-being.	$14-25
   Activity Therapist	An Activity Therapist specializes in organizing set activities for patients in hospitals or those undergoing therapy. Recreational activities are essential for uplifting patients' moods and recuperating mentality from the stresses involved with medication and hospitalization... Show more	$17-37
   Recreation Therapist	A recreation therapist is responsible for supporting the patients' physical and mental wellness by organizing therapeutic programs and activities, depending on the patients' condition and existing treatment plans. Recreation therapists work with other medical health professionals for advice and medication needs... Show more	$17-40

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Financial Arrangements
   • Treatment Options
   • Mental Health
   • Social Work
   • Oral Surgery
   • Patient Care
   • Insurance Benefits
   • Dental Insurance
   • Patient Treatment
   • Substance Abuse
   • Crisis Intervention
   • Front Desk

   Check all skills

   Responsibilities:

   • Supervise and manage festival hospitality for VIP suites, catering spaces, and award presentations.
   • Facilitate billing with regards to HMO's, PPO's, manage care, and worker's compensation.
   • Manage patient confidentiality in relation to HIPAA when sending information to refer offices.
   • Demonstrate clinical competency and compassion in providing care, using technology, administering medications, performing procedures and managing emergencies.
   • Visit patient rooms daily to evaluate for cleanliness, comfort, technical issues and food service.
   • Complete all HMO and Medicaid/care management, documentation and contact.

   More treatment coordinator duties

3. Make a budget

   Including a salary range in your treatment coordinator job description helps attract top candidates to the position. A treatment coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a treatment coordinator in Delaware may be lower than in Pennsylvania, and an entry-level treatment coordinator usually earns less than a senior-level treatment coordinator. Additionally, a treatment coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average treatment coordinator salary

   $41,699yearly

   $20.05 hourly rate

   ---

   Entry-level treatment coordinator salary

   $31,000 yearly salary

   Updated December 17, 2025

   Average treatment coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$51,597	$25
   2	Connecticut	$48,736	$23
   3	New York	$47,948	$23
   4	Maryland	$46,881	$23
   5	Washington	$45,888	$22
   6	Illinois	$44,127	$21
   7	Nevada	$43,959	$21
   8	Alabama	$40,953	$20
   9	Minnesota	$40,355	$19
   10	Florida	$40,248	$19
   11	North Carolina	$39,629	$19
   12	Ohio	$38,298	$18
   13	Texas	$37,910	$18
   14	Oklahoma	$37,013	$18
   15	Arizona	$36,773	$18
   16	Georgia	$36,740	$18
   17	Colorado	$36,665	$18
   18	Virginia	$35,910	$17
   19	Iowa	$35,262	$17

   Average treatment coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Jacobs Engineering Group	$60,337	$29.01
   2	Queens Health Systems	$59,895	$28.80
   3	GPAC	$50,787	$24.42
   4	Life Care Centers of America	$50,123	$24.10	7
   5	St. Vincent's Medical Center	$49,692	$23.89
   6	Washington State University	$47,163	$22.67
   7	Loma Linda University Health	$46,368	$22.29	7
   8	University of Rochester	$45,706	$21.97	14
   9	La Jolla Pharmaceutical	$44,204	$21.25
   10	City of Aurora	$43,919	$21.11	1
   11	Smile Design Dentistry	$43,143	$20.74
   12	United Dental Group	$42,688	$20.52	1
   13	Community Dental Services Inc	$42,629	$20.49
   14	Telecare	$42,577	$20.47
   15	Hyatt Hotels	$42,288	$20.33	2
   16	The Murphy Company Inc.	$42,154	$20.27
   17	California Dental Association	$41,975	$20.18
   18	Minnesota Judicial Branch	$41,873	$20.13
   19	Heartland Center For Behavioral Change	$41,854	$20.12
   20	UT Health San Antonio	$41,486	$19.95

4. Writing a treatment coordinator job description

   A job description for a treatment coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a treatment coordinator job description:

   Treatment coordinator job description example

   New Day Dentistry is looking for candidates with experience in a dental administrative role for our Centennial, CO location. If you are a smart, honest, and reliable human being, with an outgoing personality and a good sense of humor, we’d love to connect! You'll receive paid training and lots of support from your manager, clinical leads, and dentist.
   
   Our ideal candidates are polite, professional, and show up every day with a good attitude! If you have excellent organizational and communication skills and 1+ years of experience in the dental field, we'd love to hear from you!
   
   You'll work four (4) days a week, no weekends or evening hours. We offer benefits after your introductory period.
   Benefits include: Paid time off Paid holidays Health insurance Dental care Retirement Bonus opportunities! Compensation: $20 - $22 Responsibilities: Greet and register patients Maintain confidential patient records Assist the team with patient care Schedule follow-up visits Collect payments Confirm appointments Update patient information Verify insurance information
   Qualifications: Minimum 1 year of experience in an administrative dental role. High school diploma or equivalent Valid License or State ID Reliable Transportation Strong written and verbal communication skills Computer literacy and typing abilities
   About Company
   Since the opening of our very first private practice in 2007, New Day Dentistry has enjoyed the reputation of offering quality dental treatment and compassionate care to our patients at an affordable cost.
   New Day Dentistry is owned and operated by Dr. Jamie Suman and Dr. Jeremy Zeigler, who practice in their own locations in Northglenn and Lakewood respectively. We are a small Dental Services Organization whose philosophy of care centers around community, integrity, and transparency.
   We employ qualified, friendly and dedicated professionals to care for our patients and support our dentists. We offer competitive wages and benefits, including health insurance, retirement, and paid leave. We foster a safe and professional environment for our teams and recognize the value of each individual.
   We look forward to reviewing your application!

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right treatment coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your treatment coordinator job on Zippia to find and recruit treatment coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting treatment coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new treatment coordinator

   Once you have selected a candidate for the treatment coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new treatment coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a treatment coordinator?