Operations Coordinator jobs at University Health - 931 jobs

About Southwestern Medical Foundation: Southwestern Medical Foundation is a nonprofit organization committed to advancing medicine through the support of medical research, care, and education. We were founded in 1939 by Edward H. Cary, M.D., Karl Hoblitzelle, and a group of community leaders determined to bring excellent medical care to the North Texas region. After establishing Southwestern Medical College in 1943-now UT Southwestern Medical Center-the Foundation began operating as an independent Texas nonprofit, working in close alignment with UT Southwestern to champion leading-edge initiatives. Since our founding in 1939, the Foundation has awarded more than $900 million in grants, primarily to support the mission of UT Southwestern Medical Center. This support has helped nurture one of the world's preeminent medical research and academic institutions. We currently manage more than $1 billion in assets across 1,000+ funds, providing sustainable resources. Summary: The Office & Operations Administrator serves as a cultural ambassador to the organization by consistently acting in a manner that leaves people with a positive perception of the organization while authentically embodying our values. The Office & Operations Administrator is responsible for overseeing the daily operations of the office to ensure the office operates efficiently and smoothly. In addition, this role will contribute to special projects as needed to drive the priorities of the Foundation. Duties and Responsibilities: To perform this job successfully, an individual must embody the culture of the Foundation and understand its priorities. It is the duty of all members of the team to support the Foundation in achieving the organizational goals. In addition, the individual must be able to satisfactorily perform each of the essential duties and responsibilities listed below. The duties and responsibilities include the following, though other duties may be assigned. Communicate and coordinate with a wide range of constituents on behalf of the organization, including prominent university and community leaders, current and prospective donors and their representatives, and other respected constituencies. Under minimal direction, support the organization by providing high-level administrative and project management support to ensure teams work effectively and that workspaces (physical or virtual) meet the needs of the internal team. Perform daily receptionist duties, which include opening and closing the office, greeting visitors, answering and screening incoming calls, directing calls to appropriate stakeholders, and taking and relaying messages. Work closely with and act as a backup to the CEO's Executive Assistant and serve as an administrative liaison across the organization. Take ownership of ensuring office operations and procedures are organized, correspondences are managed, filing systems are designed, deadlines are met, supply requisitions are reviewed and placed, and clerical functions are handled in an appropriate manner. Prepare correspondence and documents, receive/sort emails, U.S. mail, deliveries, and errands daily. Serve as the primary contact for the Foundation's audio/visual and conference room systems, and manages the set-up, maintenance, use, and improvements of these systems. Own the relationship with the outsourced vendor. Coordinate logistics of in-office meetings, including audio/visual set-up and organizing refreshments and meals. Perform general administrative duties such as logging/tracking expenses and developing and managing detailed spreadsheets and databases. Responsible for managing the Foundation's inventory of supplies, promotional items, and event and stewardship items. Takes ownership of monitoring inventory and coordinating with the team to re-order as needed. Oversee and manage office operations to ensure the office has adequate supplies, necessary equipment, and personnel support. Manage and ensure the kitchen is organized, clean, stocked appropriately, and operational for all on-site board meetings and events. Coordinate office equipment setup and repairs and arrange necessary office repairs with building personnel by submitting work orders and scheduling repairs. In collaboration with the Senior Director of Operations, supports the planning, implementing, tracking, and evaluating of office procedures and special projects. Serve as the primary administrative point of contact for internal team support and external visitors. Plan internal team celebrations, including invites, logistics, food, and purchasing of items. Assist with preparing board meetings, including audio / visual set-up, ordering and setting up catering, compiling materials, etc. Provide support as needed for Foundation programming and events, including receptions and board meetings (some which may be extended working hours). In collaboration with the Senior Director of Operations, manage office and operational projects, such as office space improvements, vendor management, and technology management. Working closely with Foundation leadership, manage special projects, create process documentation and ensure project deadlines are met for Foundation priorities. Maintain various spreadsheets regarding vendor management to track contracts, vendor deliverables, vendor payments, and research alternatives as appropriate. Assist the Chief Financial Officer with scheduling, expense reports and other general administrative responsibilities. Qualifications: Our ideal candidate will have the following qualifications: Associate or bachelor's degree or equivalent combination of training and experience At least three years of progressively responsible administrative/office management experience Ability to handle confidential information with discretion Strong attention to detail and problem-solving skills Excellent customer service skills including a professional, courteous and welcoming demeanor Proficiency in Salesforce, ClickUp, Concur and Microsoft Office preferred Demonstrated ability to arrive at the office punctually and maintain consistent attendance Physical Requirements: The physical requirements and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. Moderate stress level Moderate noise level Regular and predictable attendance Occasional standing and lifting of at least 20 pounds Long periods of sitting This position is not eligible for remote work.

Job Title: Project Coordinator Reports To: Office Manager FLSA Status: Non-Exempt The primary responsibility for this position is to support project planning, construction, and close-out activities as required by project or contract specifications. This position may also assist with the development of project plans and schedules to execute scope safety, efficiently, and cost effectively. May also help monitor project performance (cost, schedule, scope changes, safety, and quality). ESSENTIAL FUNCTIONS: Set-up project folders/work packets. Maintain project files throughout the course of the project (from planning through close-out). Entry of estimates and production review in multiple software systems. Printing job logs and timesheets as necessary. New job activation including requisition and release process in INTREN job software. May coordinate with A/R to ensure proper billing & payment. Prepare and generate routine reports and correspondence; some involvement in preparing more complex reports. Review field reports; provide summary reports to Assistant, Project or Senior Project Manager as required. Assist with preparation of proposals. Call and / or enter locates. Create and maintain project submittal log. Follow-up with vendors to obtain submittals and current equipment delivery information. Data entry of project information into multiple systems as required. Submit / Track / Follow-up on permit status as required. Track / Scan / Submit As-Builts to customer. Attend customer scheduling / job coordination conference calls as required. Assist the PM in monitoring the work on a regular basis to assure good quality control - conformance with contract documents (plans and specs). Review and track vendor invoices for accuracy and compliance with the contract terms and provide recommendation to PM. Job Close-out as required. May assist with researching new business leads. Other duties as assigned. DESIRED MINIMUM QUALIFICATIONS: Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work. High School diploma, Associate's Degree preferred or equivalent experience. Knowledge of advanced functions of Word, Excel, Outlook, MS Project, Power Point, and Internet Explorer. Must have excellent communication skills and writing skills. Must be able to comprehend and communicate information that is technical in nature. Effective analytical and problem-solving skills with great ability to prioritize workload and meet deadlines. Exceptional interpersonal communication, presentation, and writing skills. Well organized, team player, professional and energetic.

About us At Cooper University Health Care , our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Administrative functions include: Scheduling meetings, coordinates programs, data management, payroll duties, composing, typing, organizing, maintaining and distributing documents and incoming/outgoing correspondence for Directors, handling confidential personnel and financial documents, assists Directors with daily operational functions. Acts as Human Resource liaison, maintains time and attendance, assists and coordinates calendar for Director, maintains expense accounts, coordinate IT requests for service, responsible for office supplies across the Department, monitor accounts payable, compiles data for reports and other duties as necessary. Experience Required Work independently, typing skills 45-50 wpm, organizational skills. 3-5 years' experience. Education Requirements 2-year degree or equivalent.

Our promise to you: Joining UChicago Medicine AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. UChicago Medicine AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family: * Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance * Paid Time Off from Day One * 403-B Retirement Plan * 4 Weeks 100% Paid Parental Leave * Career Development * Whole Person Well-being Resources * Mental Health Resources and Support * Pet Benefits Schedule: Full time Shift: Day (United States of America) Address: 120 N OAK ST City: HINSDALE State: Illinois Postal Code: 60521 Job Description: Collects, evaluates, and maintains practitioner-specific data concerning physician and allied health staff practice and performance, including patient injuries, complaints, compliments, claims, quality indicators, and other risk-related data. Coordinates the medical staff's professional performance evaluation and peer review programs, ensuring compliance with regulatory and accreditation standards related to performance improvement and professional practice evaluation. Collaborates with Quality/Risk Management to investigate and analyze root causes, patterns, or trends. Identifies compensatory or sentinel events, serious adverse events, and near misses. Facilitates peer review of incidents using performance improvement techniques and implements corrective action where appropriate. Collaborates in investigative, judicial review, or appeal processes involving medical or allied health staff, ensuring compliance with applicable processes and procedures. The expertise and experiences you'll need to succeed: QUALIFICATION REQUIREMENTS: High School Grad or Equiv (Required) Registered Nurse (RN) - EV Accredited Issuing Body Pay Range: $71,588.85 - $133,150.39 This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

**Our promise to you:** Joining UChicago Medicine AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. UChicago Medicine AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better. **All the benefits and perks you need for you and your family:** + Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance + Paid Time Off from Day One + 403-B Retirement Plan + 4 Weeks 100% Paid Parental Leave + Career Development + Whole Person Well-being Resources + Mental Health Resources and Support + Pet Benefits **Schedule:** Full time **Shift:** Day (United States of America) **Address:** 120 N OAK ST **City:** HINSDALE **State:** Illinois **Postal Code:** 60521 **Job Description:** + Collects, evaluates, and maintains practitioner-specific data concerning physician and allied health staff practice and performance, including patient injuries, complaints, compliments, claims, quality indicators, and other risk-related data. + Coordinates the medical staff's professional performance evaluation and peer review programs, ensuring compliance with regulatory and accreditation standards related to performance improvement and professional practice evaluation. + Collaborates with Quality/Risk Management to investigate and analyze root causes, patterns, or trends. Identifies compensatory or sentinel events, serious adverse events, and near misses. + Facilitates peer review of incidents using performance improvement techniques and implements corrective action where appropriate. + Collaborates in investigative, judicial review, or appeal processes involving medical or allied health staff, ensuring compliance with applicable processes and procedures. **The expertise and experiences you'll need to succeed:** **QUALIFICATION REQUIREMENTS:** High School Grad or Equiv (Required) Registered Nurse (RN) - EV Accredited Issuing Body **Pay Range:** $71,588.85 - $133,150.39 _This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances._ **Category:** Risk Management, Quality, & Clinical Effectiveness **Organization:** UChicago Medicine AdventHealth Hinsdale **Schedule:** Full time **Shift:** Day **Req ID:** 150659452

About us At Cooper University Health Care , our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Administrative functions include: Scheduling meetings, coordinates programs, data management, payroll duties, composing, typing, organizing, maintaining and distributing documents and incoming/outgoing correspondence for Directors, handling confidential personnel and financial documents, assists Directors with daily operational functions. Acts as Human Resource liaison, maintains time and attendance, assists and coordinates calendar for Director, maintains expense accounts, coordinate IT requests for service, responsible for office supplies across the Department, monitor accounts payable, compiles data for reports and other duties as necessary. Experience Required Work independently, typing skills 45-50 wpm, organizational skills. 3-5 years' experience. Education Requirements 2-year degree or equivalent.

About us At Cooper University Health Care , our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Responsible for the management of clinical and business operations of assigned sites, including the delivery of quality clinical services, improving patient experience, materials management, software implementations, regulatory compliance, equipment maintenance, environment of care, and facility management, making themselves or designee available after hours for emergency issues such as facility or operational issues due to weather, call outs or other unforeseen circumstances. Minimum 3 years experience in a healthcare leadership, manager level or above. A combination of education, experience and background may also be considered. Skill in exercising a high degree of leadership, initiative, judgment, discretion, and decision-making to achieve local and organizational objectives. Demonstrated experience in improvement of assigned areas outcomes through creative and sustainable tactics. Knowledge and ability to utilize electronic health record in order to monitor key practive statistics, patient access metrics and clinic operations. Excellent organizational, written and verbal communication skills. Comfort in communication with all levels of personnel. Demonstrated excellence in customer service, patient experience and operational improvement within the ambulatory setting. Strong knowledge of principles and practices of business/medical administration, management and relationship management. Experience Required * Responsible for the management of clinical and business operations of assigned sites, including the delivery of quality clinical services, improving patient experience, materials management, software implementations, regulatory compliance, equipment maintenance, environment of care, and facility management, making themselves or designee available after hours for emergent issues such as facility or operational issues due to weather, call outs or other unforeseen curcumstances. * Supports the strategic direction of Ambulatory Operations as well as the Institute's growth playbook by operationalizing new programs and growth initiatives. * Exemplifies the Cooper University Health Care core values of inclusion, compassion and excellence. * Partners with physicians, clinical personnel and administrative leadership within their assigned areas of the health system to remove barriers to success and achieve organizational goals. * Provides strong, effective, goal-oriented leadership to direct and indirect reports * Supports, cascades and meets goals, objectives, policies, procedures and systems for all operational areas within span of control. * Supports, coordinates, and maintains standardized work procedures and policies to improve efficiency and effectiveness across Ambulatory Operations. * Coaches, develops, educates, mentors, and holds accountable direct reports as well as fosters an environment of trust thoughout their areas of responsibility. * Hardwires and validates leadership tools such as leader rounding on patients, employees, and providers. Practices reward and recognition of key behaviors. * Creates quarterly goal action plans focused on meeting annual role-specific and organizationally driven goals. * Performs data reporting and analysis to drive decision-making within span of control geared towards meeting organizational goals. * Participates in professional development activites and maintain professional affliations. * Performs all related duties and/or special projects as assigned/required. Education Requirements Associate degree or bachelor's degree preferred

About us At Cooper University Health Care , our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Performs secretarial, business, billing and medical assisting functions as necessary for the smooth, efficient operation of the office. This position manages procedure scheduling requests and PTO. They assist with contacting patients via phone, mail and MyChart. They manage outside orders/referrals and oversee urgent scheduling requests for interventional practice. They serve as a back of for the SVC/CXL reports and assist with scheduling Covid tests, as needed. They manage monometry/motility needs, video capsule appointments, and cadence requests. They manage reimbursements, stipend tracking, assist in onboarding new providers, and reappointment of licenses. They help manage lag time, schedule utilization, encounter reports, Staple orders and office supplies. This position is required to work in Camden at the Haddon Ave Team Location, as needed. Experience Required * 5-7 years clinical office experience preferred. * Excellent oral and written communication skills, computer literate, comfortable with MS Office software. * Ability to successfully interact with researchers, patients, and administration are required. Education Requirements * High School Diploma or equivalent required. Associates preferred.

About us At Cooper University Health Care , our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Responsible for the management of clinical and business operations of assigned sites, including the delivery of quality clinical services, improving patient experience, materials management, software implementations, regulatory compliance, equipment maintenance, environment of care, and facility management, making themselves or designee available after hours for emergency issues such as facility or operational issues due to weather, call outs or other unforeseen circumstances. Experience Required Minimum 3 years experience in a healthcare leadership, manager level or above. A combination of education, experience and background may also be considered. Skill in exercising a high degree of leadership, initiative, judgment, discretion, and decision-making to achieve local and organizational objectives. Demonstrated experience in improvement of assigned areas outcomes through creative and sustainable tactics. Knowledge and ability to utilize electronic health record in order to monitor key practive statistics, patient access metrics and clinic operations. Excellent organizational, written and verbal communication skills. Comfort in communication with all levels of personnel. Demonstrated excellence in customer service, patient experience and operational improvement within the ambulatory setting. Strong knowledge of principles and practices of business/medical administration, management and relationship management. Working knowledge of regulatory requirements in an ambulatory setting in the realm of HIPAA, scheduling and billing. 1. Responsible for the management of clinical and business operations of assigned sites, including the delivery of quality clinical services, improving patient experience, materials management, software implementations, regulatory compliance, equipment maintenance, environment of care, and facility management, making themselves or designee available after hours for emergent issues such as facility or operational issues due to weather, call outs or other unforeseen circumstances. 2. Supports the strategic direction of Ambulatory Operations as well as the Institute's growth playbook by operationalizing new programs and growth initiatives. 3. Exemplifies the Cooper University Health Care core values of inclusion, compassion and excellence. 4. Partners with physicians, clinical personnel and administrative leadership within their assigned areas of the health system to remove barriers to success and achieve organizational goals. 5. Provides strong, effective, goal-oriented leadership to direct and indirect reports 6. Supports, cascades and meets goals, objectives, policies, procedures and systems for all operational areas within span of control. 7. Supports, coordinates, and maintains standardized work procedures and policies to improve efficiency and effectiveness across Ambulatory Operations. 8. Coaches, develops, educates, mentors, and holds accountable direct reports as well as fosters an environment of trust throughout their areas of responsibility. 9. Hardwires and validates leadership tools such as leader rounding on patients, employees, and providers. Practices reward and recognition of key behaviors. 10. Creates quarterly goal action plans focused on meeting annual role-specific and organizationally driven goals. 11. Performs data reporting and analysis to drive decision-making within span of control geared towards meeting organizational goals. 12. Participates in professional development activites and maintain professional affliations. 13. Performs all related duties and/or special projects as assigned/required. Education Requirements Associate's degree or Bachelor's degree preferred

About us At Cooper University Health Care , our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Performs secretarial, business, billing and medical assisting functions as necessary for the smooth, efficient operation of the office. This position manages procedure scheduling requests and PTO. They assist with contacting patients via phone, mail and MyChart. They manage outside orders/referrals and oversee urgent scheduling requests for interventional practice. They serve as a back of for the SVC/CXL reports and assist with scheduling Covid tests, as needed. They manage monometry/motility needs, video capsule appointments, and cadence requests. They manage reimbursements, stipend tracking, assist in onboarding new providers, and reappointment of licenses. They help manage lag time, schedule utilization, encounter reports, Staple orders and office supplies. This position is required to work in Camden at the Haddon Ave Team Location, as needed. Experience Required * 5-7 years clinical office experience preferred. * Excellent oral and written communication skills, computer literate, comfortable with MS Office software. * Ability to successfully interact with researchers, patients, and administration are required. Education Requirements * High School Diploma or equivalent required. Associates preferred.

About us At Cooper University Health Care , our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description Responsible for the management of clinical and business operations of assigned sites, including the delivery of quality clinical services, improving patient experience, materials management, software implementations, regulatory compliance, equipment maintenance, environment of care, and facility management, making themselves or designee available after hours for emergency issues such as facility or operational issues due to weather, call outs or other unforeseen circumstances. * Responsible for the management of clinical and business operations of assigned sites, including the delivery of quality clinical services, improving patient experience, materials management, software implementations, regulatory compliance, equipment maintenance, environment of care, and facility management, making themselves or designee available after hours for emergent issues such as facility or operational issues due to weather, call outs or other unforeseen circumstances. * Supports the strategic direction of Ambulatory Operations as well as the Institute's growth playbook by operationalizing new programs and growth initiatives. * Exemplifies the Cooper University Health Care core values of inclusion, compassion and excellence. * Partners with physicians, clinical personnel and administrative leadership within their assigned areas of the health system to remove barriers to success and achieve organizational goals. * Provides strong, effective, goal-oriented leadership to direct and indirect reports * Supports, cascades and meets goals, objectives, policies, procedures and systems for all operational areas within span of control. * Supports, coordinates, and maintains standardized work procedures and policies to improve efficiency and effectiveness across Ambulatory Operations. * Coaches, develops, educates, mentors, and holds accountable direct reports as well as fosters an environment of trust thoughout their areas of responsibility. * Hardwires and validates leadership tools such as leader rounding on patients, employees, and providers. Practices reward and recognition of key behaviors. * Creates quarterly goal action plans focused on meeting annual role-specific and organizationally driven goals. * Performs data reporting and analysis to drive decision-making within span of control geared towards meeting organizational goals. * Participates in professional development activites and maintain professional affliations. * Performs all related duties and/or special projects as assigned/required. Experience Required Minimum 3 years experience in a healthcare leadership, manager level or above. A combination of education, experience and background may also be considered. Skill in exercising a high degree of leadership, initiative, judgment, discretion, and decision-making to achieve local and organizational objectives. Demonstrated experience in improvement of assigned areas outcomes through creative and sustainable tactics. Knowledge and ability to utilize electronic health record in order to monitor key practive statistics, patient access metrics and clinic operations. Excellent organizational, written and verbal communication skills. Comfort in communication with all levels of personnel. Demonstrated excellence in customer service, patient experience and operational improvement within the ambulatory setting. Strong knowledge of principles and practices of business/medical administration, management and relationship management. Working knowledge of regulatory requirements in an ambulatory setting in the realm of HIPAA, scheduling and billing. Education Requirements Associate's degree or Bachelor's degree preferred

Coordinator Scheduling Operating Room facilitates a welcome and easy access to the facility and is responsible for establishing an encounter for any patient who meets the guidelines for hospital service. The Coordinator ensures that all data entry is accurate, including demographic and financial information for each account. The Coordinator is responsible for the successful financial outcome of all patient services. The Coordinator communicates directly with patients and families, physicians, and nurses. This Job requires professional appearance, behavior, and good communication skills, along with dependability, flexibility, and teamwork. This advanced-level position is designed to promote the demonstrated knowledge and competency of the Coordinator Scheduling Operating Room to demonstrate the ability to use good judgment in making independent decisions to resolve customer issues in all routine operations. CHRISTUS Santa Rosa Hospital - Westover Hills (CSRH-WH) is a 150-bed hospital serving the fastest growing area of San Antonio. Specialized care includes orthopedic and surgical services, ICU, women's services, a newborn nursery, comprehensive cardiovascular care from diagnostics to open heart surgery, vascular lab, sleep center, emergency services, the CHRISTUS Weight Loss Institute, wound care, rehabilitation, and more. The campus also boasts an Outpatient Imaging Center and three medical plazas, one of which houses our CHRISTUS Santa Rosa Family Medicine Residency Program and CHRISTUS Santa Rosa Family Health Center. Responsibilities: Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders. SCHEDULING Obtains and accurately inputs all required data elements for scheduling and registration, including patient demographics, financial information, guarantor information, and relevant notes associated with the encounter. Data fields include but are not limited to: address, employment, insurance info, nearest relative, guarantor, insurance plan, admitting diagnosis, working diagnosis, and physician information. Prioritizes and completes scheduling in a consistent, courteous, professional, accurate, and timely manner. Review the schedule to ensure accuracy. Ensures each patient is assigned only one medical record number. Select the appropriate patient type based on the department and services required. Documents in account notes. Ensures orders are received and are consistent with tests/procedures. Confirms schedule with each physician daily; confirms a null schedule. CUSTOMER FOCUS Effectively meets customer needs, builds productive customer relationships, and takes responsibility for customer satisfaction and loyalty. Greets patients courteously and professionally. Calls patients by name. Ask patients if they may have special needs. Represents the Surgery department in a professional, courteous manner at ALL times. Works with other departments to resolve Scheduling issues in a timely and professional manner. ERRORS Makes minimal errors in performing scheduling/insurance verification See Error Policy and Procedure for target error rate percentage. Utilizes education information to reduce error rates. Requests additional education information when necessary. Demonstrates ability to select correct insurance plans. EDUCATION Provides focused education for staff as needed. Coordinate new hire training (if needed) Assure Healthstream education is completed timely. Attends the majority of Direct Connects OTHER Required to assist the hospital in the event of an internal or external disaster. Supports the flexible needs of the department to accommodate patient volume in all areas of the hospital. This may require assignment to another area of the department, and shift change. Supports the department in achieving established performance targets. Completes required training as needed. Performs all other duties as assigned. Job Requirements: Education/Skills High School diploma or equivalent required. Associate degree preferred with emphasis in Health/business-related field. Experience 6 months of scheduling experience preferred. Licenses, Registrations, or Certifications None required. Work Schedule: Varies Work Type: Full Time

Come Join Bridgeway! The System of Care Coordinator provides primary direction and supervision over the System of Care, as the lead agency, as well as in collaboration with the various communities served and partner organizations. , please read the summarized list of duties below: -Work directly with other community organizations and entities to ensure a "no wrong door approach" for individuals needing assistance in the areas of mental health, substance use, medical, employment, education, housing, food, etc. -Act as the primary coordinator of the community system of care, coordinating meetings, communications, intake/services needed by individuals and data tracking for services provided by the overall system of care providers/stakeholders. -Develop appropriate operational policies, procedures, documentation, etc. for the System of Care in coordination with stakeholders. -Provide innovative coordinated leadership to assure comprehensive communication, integration of treatment services and coordination with all external resources. -Educate and train Bridgeway staff as well as external organizations and stakeholders in areas related to the System of Care. -Ensure all deliverables are met for System of Care funding sources. -Maintain program effectiveness, consumer and stakeholder satisfaction and outcome data with a focus on continuous quality improvement. Minimum requirements include a Bachelor's degree in Behavioral Health, Social Services or helping profession. Five years' experience in Behavioral Health, Social Services, Healthcare or helping profession is preferred. Experience in coordinating operational systems is also preferred. Employment with Bridgeway is conditional upon completion of all background checks. Bridgeway is an Equal Opportunity Employer It is the objective of Bridgeway to make Equal Employment Opportunity (EEO) a reality for all employees and qualified applicants without regard to sex, sexual orientation, gender identity, national origin, ancestry, age, race, religion, marital status, physical or mental disability or unfavorable discharge from military services and to prevent sexual harassment in employment.

Job Description The Logistics Coordinator is responsible for the processing and realization of complicated Bio Pharmaceutical shipments (Realization, and Fulfillment). The Logistics Coordinator plays a critical role in ensuring the accurate, timely, and compliant movement of goods across domestic and international channels. This position requires a detail-oriented professional with strong communication and analytical skills who can collaborate effectively across departments and with external partners. Success in this role depends on the ability to build strong relationships, proactively solve problems, and continuously improve logistics processes to support customer satisfaction and operational excellence. Major Roles & Responsibilities: 1. Commercial & Cross-Functional Communication Serve as the primary logistics liaison for commercial teams, demonstrating strong interpersonal and communication skills. Ensure timely, accurate, and professional communication with internal teams(QA, QC, Purchasing, Commercial, Manufacturing) and external clients to support seamless order fulfillment. 2. Data Analysis & Quote Preparation Collect and analyze key shipment data (e.g., freight rates, dimensions, pallet counts) to prepare accurate domestic and international shipping quotes. Apply critical thinking and attention to detail to ensure cost-effective and compliant logistics solutions. 3. International Trade & Compliance Knowledge Demonstrate working knowledge of Incoterms and international shipping documentation, including Shipper's Letter of Instruction (SLI), dock receipts and import documents such as TSCA. Ensure compliance with international trade regulations and hazardous material shipping requirements (DOT, IATA, and IMDG). 4. Documentation & Shipment Coordination Prepare and manage shipping documentation, including Bills of Materials and customs paperwork, with a high degree of accuracy. Coordinate with Shipping and Receiving teams to ensure timely and compliant order dispatch. 5. Client Service & Order Management Provide proactive updates to clients and internal teams regarding order status, ensuring transparency and responsiveness. Follow up post-delivery to gather feedback and ensure customer satisfaction. 6. Relationship Management Build and maintain effective relationships with domestic and international shipping agents to support reliable and cost-effective logistics operations. 7. Continuous Improvement & Learning Participate in weekly open order realization meetings and contribute to process improvements. Demonstrate a commitment to ongoing learning about international logistics, chemical product handling, and the company's business model. 8. Collaboration & Flexibility Support adjacent functions such as production planning, inventory control, and raw material purchasing as needed. Exhibit adaptability and a team-oriented mindset in a dynamic work environment. 9. Reporting & Accountability Maintain clear records and provide timely updates and reports to management. Take ownership of assigned responsibilities and escalate issues appropriately. Qualifications: • Bachelor's Degree in Education, English, Business, or Communication or equivalent experience • Strong phone skills • Excellent customer service and client management skills • Strong computer skills, including MS Word, Excel and Outlook • Excellent written and verbal communication skills • Must be able to read, write, speak, and understand English • Ability to multi-task, prioritize, and manage time effectively • Good working knowledge of, or the ability to learn, Enterprise Resource Planning (ERP) systems • Ability to learn chemical properties and how BioSpectra's products are used • Ability and willingness to work from all BioSpectra facilities

The Logistics Coordinator is responsible for the processing and realization of complicated Bio Pharmaceutical shipments (Realization, and Fulfillment). The Logistics Coordinator plays a critical role in ensuring the accurate, timely, and compliant movement of goods across domestic and international channels. This position requires a detail-oriented professional with strong communication and analytical skills who can collaborate effectively across departments and with external partners. Success in this role depends on the ability to build strong relationships, proactively solve problems, and continuously improve logistics processes to support customer satisfaction and operational excellence. Major Roles & Responsibilities: 1. Commercial & Cross-Functional Communication Serve as the primary logistics liaison for commercial teams, demonstrating strong interpersonal and communication skills. Ensure timely, accurate, and professional communication with internal teams(QA, QC, Purchasing, Commercial, Manufacturing) and external clients to support seamless order fulfillment. 2. Data Analysis & Quote Preparation Collect and analyze key shipment data (e.g., freight rates, dimensions, pallet counts) to prepare accurate domestic and international shipping quotes. Apply critical thinking and attention to detail to ensure cost-effective and compliant logistics solutions. 3. International Trade & Compliance Knowledge Demonstrate working knowledge of Incoterms and international shipping documentation, including Shipper's Letter of Instruction (SLI), dock receipts and import documents such as TSCA. Ensure compliance with international trade regulations and hazardous material shipping requirements (DOT, IATA, and IMDG). 4. Documentation & Shipment Coordination Prepare and manage shipping documentation, including Bills of Materials and customs paperwork, with a high degree of accuracy. Coordinate with Shipping and Receiving teams to ensure timely and compliant order dispatch. 5. Client Service & Order Management Provide proactive updates to clients and internal teams regarding order status, ensuring transparency and responsiveness. Follow up post-delivery to gather feedback and ensure customer satisfaction. 6. Relationship Management Build and maintain effective relationships with domestic and international shipping agents to support reliable and cost-effective logistics operations. 7. Continuous Improvement & Learning Participate in weekly open order realization meetings and contribute to process improvements. Demonstrate a commitment to ongoing learning about international logistics, chemical product handling, and the company's business model. 8. Collaboration & Flexibility Support adjacent functions such as production planning, inventory control, and raw material purchasing as needed. Exhibit adaptability and a team-oriented mindset in a dynamic work environment. 9. Reporting & Accountability Maintain clear records and provide timely updates and reports to management. Take ownership of assigned responsibilities and escalate issues appropriately. Qualifications: • Bachelor's Degree in Education, English, Business, or Communication or equivalent experience • Strong phone skills • Excellent customer service and client management skills • Strong computer skills, including MS Word, Excel and Outlook • Excellent written and verbal communication skills • Must be able to read, write, speak, and understand English • Ability to multi-task, prioritize, and manage time effectively • Good working knowledge of, or the ability to learn, Enterprise Resource Planning (ERP) systems • Ability to learn chemical properties and how BioSpectra's products are used • Ability and willingness to work from all BioSpectra facilities

Benefits: 401(k) matching Bonus based on performance Competitive salary Paid time off Opportunity for advancement Assisting Hands Home Care - Baltimore North, MD Assisting Hands Home Care is expanding in Baltimore County and seeking an Administrative Operations Manager to support daily office operations. This hands-on role combines office coordination, caregiver support, scheduling, and occasional CNA shift coverage in a fast-growing start-up environment. The Administrative Operations Manager helps keep the office running smoothly by supporting caregivers and clients, assisting with scheduling, recruiting and onboarding, ensuring compliance with policies and state regulations, and partnering with ownership on operational improvements as the agency grows. Active CNA certification is required. Prior experience in home care, home health, or healthcare operations is preferred. The ideal candidate has an heart for seniors, is organized, dependable, customer-service oriented, and comfortable wearing multiple hats. Benefits include: 401(k) with company match, two weeks of paid vacation, and growth opportunities as the franchise expands. If you're looking to grow with a compassionate home care agency and play a meaningful role in building a strong, supportive team, we'd love to connect. Compensation: $45,000.00 - $50,000.00 per year

**Penn State Health** - **Penn State Health Corporation** **Work Type:** Full Time **FTE:** 0.90 **Shift:** Day **Hours:** varies from 6:30a - 7:00p, every 3rd weekend, holiday rotation **Recruiter Contact:** Taryn Blydenburgh at ************************************ (MAILTO://************************************) **SUMMARY OF POSITION:** Responsible for providing 24/7 coverage for the Patient Logistics Department. Patient Placement Coordinator (PPC) responsibilities include obtaining patient bed reservations for inpatient and outpatient services, coordinating room assignments to optimize bed utilization, critically thinking to manage appropriate patient flow, working closely with RN Transfer Center Liaison and RN Clinical Liaison to collaborate the complex triage of incoming transfers from other locations, and verifying patient census. Registration responsibilities include completing the appropriate registration for patient services by maintaining encounter integrity, obtaining patient demographic and insurance information, and ensuring entry and data integrity between Electronic Health Record, Patient Flow Software and ADT System. This position is also responsible for mentoring and training new members of the team. **MINIMUM QUALIFICATION(S):** + High School Diploma or GED required. + Two (2) years job related experience required. **PREFERRED QUALIFICATION(S):** + Call center experience preferred. + Experience in a medical environment preferred. **WHY PENN STATE HEALTH?** Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. **Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:** + **_Be Well_** with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). + **_Be Balanced_** with Generous Paid Time Off, Personal Time, and Paid Parental Leave. + **_Be Secured_** with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. + **_Be Rewarded_** with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. + **_Be Supported_** by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. **WHY PENN STATE HEALTH CORPORATION?** There are many ways to make an impact with one of the leading research, teaching, and clinical healthcare systems in the country. Through a combination of operational, corporate, clinical, and nonclinical roles, we are advancing excellence and innovation in health care together as one team. As Penn State Health continues to evolve for the future, we are committed to hiring dedicated employees who are passionate about delivering the best possible support across our entire integrated health system. Within Penn State Health's Shared Services Entity, we encourage our employees at every turn to continue their education and advancement. Numerous opportunities are available for professional development and career growth. **YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.** _This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract._ _All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities._ _Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination._ **Union:** Non Bargained **Position** Coordinator Patient Placement - Patient Logistics **Location** US:PA: Hershey | Clerical and Administrative | Full Time **Req ID** 81058

**Penn State Health** - **Penn State Health Corporation** **Work Type:** Full Time **FTE:** 0.90 **Shift:** Night **Night Shift Differential:** $2.50/hour **Hours:** 6:30p -7:00a three days a week; every third weekend **Recruiter Contact:** Taryn Blydenburgh at ************************************ (MAILTO://************************************) **SUMMARY OF POSITION:** Responsible for providing 24/7 coverage for the Patient Logistics Department. Patient Placement Coordinator (PPC) responsibilities include obtaining patient bed reservations for inpatient and outpatient services, coordinating room assignments to optimize bed utilization, critically thinking to manage appropriate patient flow, working closely with RN Transfer Center Liaison and RN Clinical Liaison to collaborate the complex triage of incoming transfers from other locations, and verifying patient census. Registration responsibilities include completing the appropriate registration for patient services by maintaining encounter integrity, obtaining patient demographic and insurance information, and ensuring entry and data integrity between Electronic Health Record, Patient Flow Software and ADT System. This position is also responsible for mentoring and training new members of the team. **MINIMUM QUALIFICATION(S):** + High School Diploma or GED required. + Two (2) years job related experience required. **PREFERRED QUALIFICATION(S):** + Call center experience preferred. + Experience in a medical environment preferred. **WHY PENN STATE HEALTH?** Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. **Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:** + **_Be Well_** with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). + **_Be Balanced_** with Generous Paid Time Off, Personal Time, and Paid Parental Leave. + **_Be Secured_** with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. + **_Be Rewarded_** with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. + **_Be Supported_** by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. **WHY PENN STATE HEALTH CORPORATION?** There are many ways to make an impact with one of the leading research, teaching, and clinical healthcare systems in the country. Through a combination of operational, corporate, clinical, and nonclinical roles, we are advancing excellence and innovation in health care together as one team. As Penn State Health continues to evolve for the future, we are committed to hiring dedicated employees who are passionate about delivering the best possible support across our entire integrated health system. Within Penn State Health's Shared Services Entity, we encourage our employees at every turn to continue their education and advancement. Numerous opportunities are available for professional development and career growth. **YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.** _This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract._ _All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities._ _Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination._ **Union:** Non Bargained **Position** Coordinator Patient Placement - Patient Logistics **Location** US:PA: Hershey | Clerical and Administrative | Full Time **Req ID** 84804

**Penn State Health** - **Penn State Health Corporation** **Work Type:** Part Time **FTE:** 0.50 **Shift:** Night **Hours:** 8 and 12 hour shifts; 7:00p - 3:00a, 11:00p-7:00a or 7:00p - 7:00a **Recruiter Contact:** Taryn Blydenburgh at ************************************ (MAILTO://************************************) **SUMMARY OF POSITION:** Responsible for providing 24/7 coverage for the Patient Logistics Department. Patient Placement Coordinator (PPC) responsibilities include obtaining patient bed reservations for inpatient and outpatient services, coordinating room assignments to optimize bed utilization, critically thinking to manage appropriate patient flow, working closely with RN Transfer Center Liaison and RN Clinical Liaison to collaborate the complex triage of incoming transfers from other locations, and verifying patient census. Registration responsibilities include completing the appropriate registration for patient services by maintaining encounter integrity, obtaining patient demographic and insurance information, and ensuring entry and data integrity between Electronic Health Record, Patient Flow Software and ADT System. This position is also responsible for mentoring and training new members of the team. **MINIMUM QUALIFICATION(S):** + High School Diploma or GED required. + Two (2) years job related experience required. **PREFERRED QUALIFICATION(S):** + Call center experience preferred. + Experience in a medical environment preferred. **WHY PENN STATE HEALTH?** Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. **Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:** + **_Be Well_** with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). + **_Be Balanced_** with Generous Paid Time Off, Personal Time, and Paid Parental Leave. + **_Be Secured_** with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. + **_Be Rewarded_** with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. + **_Be Supported_** by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. **WHY PENN STATE HEALTH CORPORATION?** There are many ways to make an impact with one of the leading research, teaching, and clinical healthcare systems in the country. Through a combination of operational, corporate, clinical, and nonclinical roles, we are advancing excellence and innovation in health care together as one team. As Penn State Health continues to evolve for the future, we are committed to hiring dedicated employees who are passionate about delivering the best possible support across our entire integrated health system. Within Penn State Health's Shared Services Entity, we encourage our employees at every turn to continue their education and advancement. Numerous opportunities are available for professional development and career growth. **YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.** _This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract._ _All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities._ _Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination._ **Union:** Non Bargained **Position** Coordinator Patient Placement - Patient Logistics **Location** US:PA: Hershey | Clerical and Administrative | Part Time **Req ID** 81104