Administrative Coordinator jobs at Tufts University - 21 jobs

Tufts University School of Dental Medicine (TUSDM) offers one of the most forward-looking educational environments in dental medicine in the country. Since its founding in 1868, TUSDM has been committed to leadership in education, patient care, research, and community service. Students obtain an interdisciplinary education, integrated with medicine, with access to training in dental specialties. Clinics managed at TUSDM provide quality comprehensive care to more than 20,000 individuals annually. Nationally and internationally, the school promotes health and educational programs and researches new procedures, materials, and technologies to improve oral health. What You'll Do This position will act as floater, providing administrative support to different departments throughout the School of Dental Medicine. Under minimal supervision, the Administrative Coordinator: * Provides advanced administrative support and communications for the department. * Handles complex and confidential situations and requests and serve in a highly visible capacity as a resource for department with students, staff, faculty and other constituents. * Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. * Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. * Will also gather data, conduct research and draft reports, summaries or material for presentation. * Plans and coordinates meetings and special events, including contacting speakers, designing promotional materials, and coordinating support for speakers and presenters. * May also coordinate programs and/or projects for department. * Other duties as assigned. What We're Looking For Basic Requirements: * Knowledge and skills as typically acquired through completion of a High school diploma/GED and 5+ years of administrative experience OR a Bachelor's degree and 3+ years of experience. * Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge. * Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills. * Individual must have excellent communication and interpersonal skills. Preferred Qualifications: * Experience in an academic setting. * Flexible to move to different departments as the need arises. Pay Range Minimum $27.30, Midpoint $32.50, Maximum $37.70 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. Responsibilities This position will act as floater, providing administrative support to different departments throughout the School of Dental Medicine. Under minimal supervision, the Administrative Coordinator: * Provides advanced administrative support and communications for the department. * Handles complex and confidential situations and requests and serve in a highly visible capacity as a resource for department with students, staff, faculty and other constituents. * Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. * Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. * Will also gather data, conduct research and draft reports, summaries or material for presentation. * Plans and coordinates meetings and special events, including contacting speakers, designing promotional materials, and coordinating support for speakers and presenters. * May also coordinate programs and/or projects for department. * Other duties as assigned. Qualifications Basic Requirements: * Knowledge and skills as typically acquired through completion of a High school diploma/GED and 5+ years of administrative experience OR a Bachelor's degree and 3+ years of experience. * Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge. * Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills. * Individual must have excellent communication and interpersonal skills. Preferred Qualifications: * Experience in an academic setting. * Flexible to move to different departments as the need arises.

Job Description Institution: Hampshire College Department: Academic Affairs Job Title: Administrative Assistant Position Type: Full Time Schedule: 35 Hours a week Pay Range/ Status: $28.00 - 30.00 / Non-Exempt Location: Hampshire College Campus in Amherst, MA Reports to: Associate VP of Academic Affairs Anticipated Start Date: January 2026 Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is located on a beautiful rural campus in Amherst, Massachusetts. We provide residential undergraduate education to approximately 800 students. Each department at Hampshire College contributes to the collaborative culture of the organization and plays an important role in the success of the College. The dean of faculty office provides support to all faculty, students and academic affairs staff. As part of the dean of faculty team, you will be instrumental in the department achieving its mission and goals! DESCRIPTION OF RESPONSIBILITIES: Reporting to the Associate Vice President (AVP) of Academic Affairs, the Administrative Assistant provides comprehensive administrative and clerical support to the Dean of Faculty Office and the academic affairs team. Working with the academic deans, the administrative assistant is responsible for providing administrative support for the daily activities of the academic units, faculty reappointment and promotion process, faculty/staff hiring and building management. The administrative assistant liaises with other College administrative offices as well as with other offices in the Five Colleges. Additionally, this position manages the centralized student grant process and maintains the relevant college web pages. This position assists in coordinating daily operations, maintaining records, supporting faculty processes, and facilitating communication across departments. The Administrative Assistant works closely with the AVP, the Executive Assistant to the VPAA/DOF Office Manager, and Academic Deans to ensure efficient workflow and the smooth functioning of academic affairs. The ideal candidate is detail-oriented, highly organized, proactive, and committed to supporting an environment that values diversity, equity, inclusion, and anti-racism. KEY RESPONSIBILITIES: REQUIRED SKILLS Strong computer skills, including proficiency in Word, Excel, Google Workspace, and the ability to learn new systems quickly. Excellent interpersonal, organizational, written, and verbal communication skills. Ability to work effectively with diverse populations and contribute to an inclusive environment. Strong attention to detail and ability to manage multiple tasks in a fast-paced, complex setting. Ability to prioritize work, take initiative, and exercise sound judgment. Ability to maintain confidentiality and handle sensitive information appropriately. Strong problem-solving skills and the ability to remain composed in challenging situations. Project management and long-term planning. REQUIRED CERTIFICATION, EDUCATION, AND EXPERIENCE: Bachelor's degree required or equivalent job experience. Minimum three years of job-related experience. Alternatives to formal education and paid work experience may be considered as equivalent qualifications, including military service, activism, volunteering, and other non-traditional pathways. PREFERRED QUALIFICATIONS: Experience working in higher education or an academic administrative environment. Experience with budgets or data tracking. Experience maintaining websites. BENEFITS: Hampshire College offers a competitive benefits program including medical, dental, vision, life insurance, retirement contributions, and flexible leave plans. For information about Hampshire's culture and community, visit ****************** WHO SHOULD APPLY: Hampshire College is an equal opportunity employer deeply committed to a community of equity, diversity, and inclusion. We encourage applications from women, underrepresented minorities, persons with disabilities, sexual and gender minority groups, veterans, and others who will contribute to the diversification and enrichment of our campus. We especially welcome applicants whose leadership philosophy is grounded in justice, empathy, and collaboration. PLEASE SUBMIT: A 1-2 page cover letter Resume/CV. Names and contact information for three professional references. Review of applications will begin on immediately and will continue until the position is filled.

The Department of Comparative Pathobiology provides foundational veterinary medical education, supports a diverse portfolio of research programs, and provides expertise in laboratory animal medicine and diagnostic pathology. Our teaching includes pre-clinical veterinary courses (e.g., Clinical Skills, Anatomy, Biochemistry, Organ Systems and Pathophysiology, General Pathology, Pharmacology, Clinical Pathology, Urinary Diseases, Endocrine Diseases, Gastrointestinal Diseases) and a clinical rotation (Pathology), as well as specialized graduate courses. Our research is often cross-disciplinary in the biomedical sciences, in areas including neuroscience, animal models of disease, infectious disease, ocular oncology, autoimmune disease, and reproductive biology, as well as veterinary education and pedagogy. Faculty who support the Cummings Veterinary Diagnostic Laboratory provide diagnostic anatomic and clinical pathology services to the small and animal hospitals at Cummings School as well as outside organizations. What You'll Do The administrative coordinator will work mostly with the anatomy faculty in the Department of Comparative Pathobiology. Anatomy is a first year course in the DVM program. The coordinator will assist faculty in setting up and maintaining the anatomy courses in CANVAS, including uploading syllabi, lectures, videos and grades and assist with ExamSoft and the administration of the anatomy exams. Assistance with other course administration may be requested, including proctoring of exams. In addition, the coordinator will assist the anatomy faculty with the anatomy lab classes, including set up, assisting during lab, and the breakdown of labs. The labs will be coordinated with the assistance of other anatomy staff. Essential Functions as an Adminstrative Coordinator in the CBP department will be: * Prepares dissection manuals for anatomy classes. * Orders supplies, designs labels and distributes binders weekly. * Other administrative duties to ensure the classes run smoothly may include creating student badges, managing room and class schedules and ordering supplies. * Supports faculty with schedules and course requirements. * Creates exam schedules and posts grades in CANVAS. * Assists with flow of students during the oral and dissection exams. * Edits closed captioning on lecture video copies to ensure accessibility. * Reviews documents, including lecture slides, for formatting, to ensure readability and accessibility. * Assists with scheduling students requiring accessibility for exams and classes. * Assists faculty with setting up anatomy labs before class per faculty instruction including pulling specimens and models out for the students. * Assist during lab to make sure the tables are kept clean, faculty and students have adequate supplies, and troubleshoot any issues that arise. * Assist with the breakdown of the laboratories after class. * Depending on skill level, assist with specimen preparation, storage, labeling, painting and other markings of teaching models. * Attend anatomy lectures and relevant meetings to gain insight on labs each week. * Engage in continuing education classes and laboratory safety training. * Coordinator may be asked to assist with other CPB courses as time and need arises, including helping with skills assessments in the clinical skills classes. What We're Looking For Basic Requirements: * High school diploma/GED and 3+ years of administrative experience OR a bachelor's degree in biology or related science field and 1+ years of experience. * One+ years of experience assisting in anatomy or biology instruction. * Demonstrated effective oral and written communication and interpersonal skills, with proven ability to work well with students and staff at all levels. * Proven ability to prioritize workload as well as work independently and in a team environment. Preferred Qualifications: * Experience, Education, etc. * Course work in anatomy, biology or related subject. * Experience with cadaveric dissection and pro-section; knowledge of animal or human anatomy. * Experience in a laboratory environment and familiarity with work and chemical safety standards. * Experience with Microsoft Office including editing and graphic functions. * Experience with Canvas and ExamSoft. * Comfortable with a wide range of computer programs and ability to learn new ones. * Commitment to inclusive excellence. Pay Range Minimum $27.30, Midpoint $32.50, Maximum $37.70 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. Responsibilities The administrative coordinator will work mostly with the anatomy faculty in the Department of Comparative Pathobiology. Anatomy is a first year course in the DVM program. The coordinator will assist faculty in setting up and maintaining the anatomy courses in CANVAS, including uploading syllabi, lectures, videos and grades and assist with ExamSoft and the administration of the anatomy exams. Assistance with other course administration may be requested, including proctoring of exams. In addition, the coordinator will assist the anatomy faculty with the anatomy lab classes, including set up, assisting during lab, and the breakdown of labs. The labs will be coordinated with the assistance of other anatomy staff. Essential Functions as an Adminstrative Coordinator in the CBP department will be: * Prepares dissection manuals for anatomy classes. * Orders supplies, designs labels and distributes binders weekly. * Other administrative duties to ensure the classes run smoothly may include creating student badges, managing room and class schedules and ordering supplies. * Supports faculty with schedules and course requirements. * Creates exam schedules and posts grades in CANVAS. * Assists with flow of students during the oral and dissection exams. * Edits closed captioning on lecture video copies to ensure accessibility. * Reviews documents, including lecture slides, for formatting, to ensure readability and accessibility. * Assists with scheduling students requiring accessibility for exams and classes. * Assists faculty with setting up anatomy labs before class per faculty instruction including pulling specimens and models out for the students. * Assist during lab to make sure the tables are kept clean, faculty and students have adequate supplies, and troubleshoot any issues that arise. * Assist with the breakdown of the laboratories after class. * Depending on skill level, assist with specimen preparation, storage, labeling, painting and other markings of teaching models. * Attend anatomy lectures and relevant meetings to gain insight on labs each week. * Engage in continuing education classes and laboratory safety training. * Coordinator may be asked to assist with other CPB courses as time and need arises, including helping with skills assessments in the clinical skills classes. Qualifications Basic Requirements: * High school diploma/GED and 3+ years of administrative experience OR a bachelor's degree in biology or related science field and 1+ years of experience. * One+ years of experience assisting in anatomy or biology instruction. * Demonstrated effective oral and written communication and interpersonal skills, with proven ability to work well with students and staff at all levels. * Proven ability to prioritize workload as well as work independently and in a team environment. Preferred Qualifications: * Experience, Education, etc. * Course work in anatomy, biology or related subject. * Experience with cadaveric dissection and pro-section; knowledge of animal or human anatomy. * Experience in a laboratory environment and familiarity with work and chemical safety standards. * Experience with Microsoft Office including editing and graphic functions. * Experience with Canvas and ExamSoft. * Comfortable with a wide range of computer programs and ability to learn new ones. * Commitment to inclusive excellence.

The Department of Occupational Therapy is a graduate department in the School of Arts and Sciences at Tufts University. The department is a collaborative and close-knit learning community. Faculty, staff, and students use a reflective process to identify and understand occupational performance and well-being to develop inclusive innovative approaches that support meaningful engagement across the lifespan. What You'll Do Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. The Coordinator will handle: * Complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. * Oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff. * Produce and draft reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. * Coordinate department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. * Ggather data, conduct research and draft reports, summaries or material for presentation. * Plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters. * May also coordinate programs and/or projects for department and offer coverage for team PTO. What We're Looking For Basic Requirements: * Typically a high school diploma/GED and 5+ years of administrative experience OR a Bachelor's degree and 3+ years of experience * Advanced knowledge of Microsoft Office suite, including word processing, editing and graphics functions, spreadsheet and database knowledge * Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills Preferred Qualifications: * Experience with Social Media Special Work Schedule Requirements: Works one Sunday every May for Tufts Commencement Pay Range Minimum $27.30, Midpoint $32.50, Maximum $37.70 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. Responsibilities Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. The Coordinator will handle: * Complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. * Oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff. * Produce and draft reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. * Coordinate department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. * Ggather data, conduct research and draft reports, summaries or material for presentation. * Plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters. * May also coordinate programs and/or projects for department and offer coverage for team PTO. Qualifications Basic Requirements: * Typically a high school diploma/GED and 5+ years of administrative experience OR a Bachelor's degree and 3+ years of experience * Advanced knowledge of Microsoft Office suite, including word processing, editing and graphics functions, spreadsheet and database knowledge * Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills Preferred Qualifications: * Experience with Social Media Special Work Schedule Requirements: Works one Sunday every May for Tufts Commencement

Tufts Global Education (TGE) serves as a hub of international programs and initiatives at the School of Arts and Science and School of Engineering. TGE oversees study abroad, international exchange programs, international learning collaborations, and faculty-led custom programs. We currently operate 11 of our own programs, Tufts Programs Abroad, in Chile, China, Ghana, Hong Kong, Japan, London, Madrid, Oxford, Paris, Pavia, and Tübingen. We facilitate student participation in approved partner programs throughout the world. TGE develops custom programs abroad during winter and summer sessions. Around 45% of the junior class studies abroad for a semester or a full academic year. We host international exchange students and visiting scholars who attend Tufts for an academic term or custom program. We offer international summer research and internship opportunities. The division works with faculty, students, and Tufts University on global engagement. What You'll Do Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. The Coordinator will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. The role will: * Oversee daily operation of the Medford office, evaluate workflow and productivity, and provide guidance to team members. * Produce and draft reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. * Coordinate department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. * Gather data, conduct research and draft reports, summaries or material for presentation. * Plan and coordinate meetings and special events, including complex travel schedules, and conference plans, * Provide administrative support for the team on outreach including posting on social media, postering campus, and submitting to newsletters and other outlets. * Coordinate programs and/or projects for department. What We're Looking For Basic Requirements: * Typically a high school diploma/GED and 5+ years of administrative experience OR Bachelor's degree and 3+ years of experience. * Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge. * Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills. * Excellent written and verbal communication skills * Highly organized with strong customer service and time-management skills * Ability to pay attention to a high volume of details, meticulous accuracy, and complex requests * Ability to multitask and prioritize with multiple deadlines * Ability to take initiative, and work both independently and collaboratively * Strong analytical and problem-solving skills * Ability to work with frequent interruptions and with a variety of constituents Preferred Qualifications: * Knowledge or ease with software, CRM systems, and cloud-based programs * Familiarity with Canvas, Canva, InDesign, and Terra Dotta * Knowledge of a foreign language * Experience working with a diverse and international student and staff population * Project management assistance * Demonstrated experience tracking workflow, tasks, and deadlines * Should be energetic, patient, flexible, and open to diverse work styles within the division Special Work Schedule Requirements: This is a hybrid role expected to be in person most days during the academic year with the possibility of additional remote flexibility during university breaks. There is occasional evening or early work hours and a few weekend hours for specific planned events. Pay Range Minimum $27.30, Midpoint $32.50, Maximum $37.70 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. Responsibilities Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. The Coordinator will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. The role will: * Oversee daily operation of the Medford office, evaluate workflow and productivity, and provide guidance to team members. * Produce and draft reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. * Coordinate department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. * Gather data, conduct research and draft reports, summaries or material for presentation. * Plan and coordinate meetings and special events, including complex travel schedules, and conference plans, * Provide administrative support for the team on outreach including posting on social media, postering campus, and submitting to newsletters and other outlets. * Coordinate programs and/or projects for department. Qualifications Basic Requirements: * Typically a high school diploma/GED and 5+ years of administrative experience OR Bachelor's degree and 3+ years of experience. * Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge. * Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills. * Excellent written and verbal communication skills * Highly organized with strong customer service and time-management skills * Ability to pay attention to a high volume of details, meticulous accuracy, and complex requests * Ability to multitask and prioritize with multiple deadlines * Ability to take initiative, and work both independently and collaboratively * Strong analytical and problem-solving skills * Ability to work with frequent interruptions and with a variety of constituents Preferred Qualifications: * Knowledge or ease with software, CRM systems, and cloud-based programs * Familiarity with Canvas, Canva, InDesign, and Terra Dotta * Knowledge of a foreign language * Experience working with a diverse and international student and staff population * Project management assistance * Demonstrated experience tracking workflow, tasks, and deadlines * Should be energetic, patient, flexible, and open to diverse work styles within the division Special Work Schedule Requirements: This is a hybrid role expected to be in person most days during the academic year with the possibility of additional remote flexibility during university breaks. There is occasional evening or early work hours and a few weekend hours for specific planned events.

Join Our Dynamic Team as an Executive Administrator! The Institutional Advancement (IA) Division at Brandeis University is delighted to announce a career opportunity for an Executive Administrator. In this role, you will provide essential administrative support to the Vice President of Development and the Assistant Vice President of Operations and Fundraising Support, contributing directly to the University's fundraising success. About the Position: As the Executive Administrator, you will handle complex administrative tasks with the utmost professionalism, confidentiality, and client service excellence. Your role will impact the efficiency of our office workflow, ensuring that meetings run smoothly and commitments are met promptly. The hiring range for this position is $65,600 - $82,000. Key Responsibilities: * Administrative Support: Manage the office of the VP and AVPs, organizing files, tracking action items, and handling reference materials. * Calendar Management: Skillfully manage complex calendars, proactively arranging meetings and logistics to ensure timely and efficient coordination. * Meeting Facilitation: Assist in planning, facilitating, and executing meetings with various stakeholders, including alumni, donors, academic partners, and senior leadership. * Document Preparation: Prepare meeting documents and follow up as needed. * Expense Reconciliation: Handle monthly expense and procurement/purchasing card reconciliations. * Supply Management: Order supplies and manage purchases for the VP, AVPs, and team members. Skills & Qualifications: * Bachelor's degree/equivalent (Bachelor's degree preferred or AS/equivalent with formal administrative training plus 5 years of related work experience); relevant certifications or advanced degrees highly desired. * Minimum 3-5 years of total work experience with a bachelor's degree OR 5-7 years with an Associate's degree and formal administrative training; at least 7 years is strongly preferred. at least 3 years of experience supporting C-suite executives or senior leaders in a nonprofit or academic setting. * Strong communication skills * Discretion and confidentiality * Ability to multitask and prioritize effectively * Nimble problem-solving and adaptability * 1-3 years supervisory experience preferred. May hire, train and/or supervise student workers. * Exhibits excellent written and oral communications skills that promote academic and business professionalism and conveys information clearly and concisely. Strong writing proof-reading and editing skills are required; writing examples will be requested. * Proficiency in Microsoft Office suite of programs, Gmail and Google docs, online calendars/email, portable devices, shared drives and the ability to learn and adapt to new software and systems quickly are required. Demonstrated advanced proficiency and ability in Word, Excel, PowerPoint preferred. * Must have comfort with and experience in data analysis and manipulation, specifically working with financial information and descriptive statistics. * Superior interpersonal skills with proven ability to successfully interact with varied constituencies, including those of considerable academic, community, social and business status. At all times represents Brandeis University in an exemplary and professional manner. Exhibits poise, tact, and diplomacy. Presents a collegial, collaborative and customer-service demeanor that positively reflects the core values and standards of the institution and demonstrates tact and diplomacy. * Must be a detail-oriented, self-starter with an ability to work independently. * Ability to work under pressure, triage and set priorities, manage multiple projects, adapt well to change, and meet deadlines in a fast-paced environment. * Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done. * Demonstrated ability to apply good judgment, discretion, and a scrupulous commitment to confidentiality, professional ethics and data security when dealing with highly sensitive personnel, budget, alumni, parent, student, family, donor, and prospect information. * Ability to adhere to University and departmental business policies and procedures. Why Join Us? * Gain valuable experience in higher education advancement. * Contribute to a mission-driven university where philanthropy directly supports students, faculty, and research. * Work in a collaborative, values-driven culture with opportunities to learn new skills. Interested candidates are encouraged to submit their cover letter and resume/CV promptly to join a dedicated team and make an impact during this assignment. Pay Range Disclosure The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

REQUIRED: High School diploma or equivalent; a minimum of two years of administrative, office, or related experience; understanding of their work and its effects on operations within and beyond their unit; ability to recognize needs of the unit and how it impacts other areas of MIT/Sloan and understand own role relative to all areas; basic office computer software skills; ability to identify and learn new programs and software skills, as necessary; easily negotiate Internet; perform more complex searches; and excellent interpersonal and communication skills in order to represent the work area and the larger MIT community. 1/12/2026 ADMINISTRATIVE ASSISTANT 1, Sloan Behavioral & Policy Sci (BPS), under supervision of the Director or Assistant Director, provides administrative support for one or more academic areas and groups at the Sloan School of Management. Will synthesize, evaluate, and communicate clearly and evaluate tasks with an eye toward efficiency; anticipate and initiate actions regarding office operations which require knowledge of the Institute and other departments; supports the mission of the Sloan academic areas, and through continuous professional development, strengthens competencies that are most valued at the school. A full job description is available at ********************************************

REQUIRED: High school diploma or equivalent; a minimum of three years of administrative, office, or related experience; strong interpersonal and communication skills and be willing to be the friendly and welcoming face of S3; sensitivity to individuals in distress; excellent judgment and discretion in handling confidential information; attention to detail and strong organizational skills; and demonstration of initiative, flexibility and ability to work in a high energy, dynamic environment. PREFERRED: Bachelor's degree; knowledge of MIT or experience in higher ed; desire to work in a service-oriented office, with a diverse student body and staff; or experience with FileMaker. 1/12/2026 ADMINISTRATIVE ASSISTANT 2, Student Support Services, assists Students Support Services in accomplishing its mission to promote the academic success and holistic wellbeing of students and provides assistance with the daily administrative functions of Student Support Services (S3) and administrative support to a staff of 9. Primary areas of responsibility include serving as the first point of contact at Student Support Services front desk, and back-up for Disability and Access Services (DAS) front desk; monitoring office email account and virtual drop-in system; scheduling appointments; maintaining students' records; providing technical support for the office including maintaining S3's database and website; coordinating S3 advertising and communications to the community; and other day-to-day administrative and financial functions. A full job description is available here: **********************************************

REQUIRED: High School education or equivalent; a minimum of three years of administrative, office, or related duties; ability to work independently with minimal supervision and collaborate as part of a team; excellent interpersonal and communication skills, and attention to detail; proficiency with MS Office products, desktop publishing, database, and web software (e.g., WordPress); and familiarity with multiplatform operating systems (Macintosh and PC required). PREFERRED: MIT experience. 1/12/2026 ADMINISTRATIVE ASSISTANT II, School of Engineering and Schwarzman College of Computing - Institute for Data Systems and Society (IDSS), under minimal supervision, performs complex and diverse administrative and financial duties in support of the (faculty) Director and Director of Administration and Finance. Duties include managing a very active calendar; coordinating meetings, events and presentations; editing and proofreading all correspondence, reports, presentations, and recommendation letters; website maintenance; anticipating and initiating actions regarding office operations which require knowledge of the Institute and other departments; serving as initial point of contact for Director's visitors; managing faculty searches and promotion cases in partnership with home departments; organizing weekly IDSS faculty lunches; coordinating complex domestic and international travel arrangements; providing travel itineraries and processing travel expenses using Concur; and providing backup as needed for other IDSS HQ events and activities. The full job description is here: *************************************************

REQUIRED: High School diploma or equivalent; a minimum of three years secretarial, office, or related experience; strong interpersonal skills and ease with both telephone and in-person contacts; team-oriented, proactive self-starter with excellent organizational, communication and time management skills; ability to work with minimal supervision and leverage resources to streamline administrative processes; ability to prioritize competing demands and follow through on tasks despite interruptions; discretion and excellent judgment especially in matters of confidentiality; and extensive proficiency with standard administrative software suites (Microsoft, Google Drive, Dropbox etc.). PREFERRED: Bachelor's degree or a thorough understanding of MIT administrative processes. This is a one-year position renewable upon mutual agreement and continuity of funding. 12/18/2025 ADMINISTRATIVE ASSISTANT 2, Mechanical Engineering, perform complex and diverse duties in support of Mission Innovation X (MIx); serve as a primary source of information to Executive Director, his staff and students, requiring broad knowledge of policies and resources; manage incoming calls, visitors, and e-mail inquiries, which includes, in general, responding to standard and complex inquiries and use judgment and knowledge to determine when to arrange consultations with supervisor; monitor and reconcile accounts, process reimbursements and Procard verifications for staff and students and report to the Executive Director, principal investigators, Financial Coordinator, and/or Senior Program Manager on financial matters; prepare correspondence to respond to internal inquiries from clients and Institute representatives, and external inquiries from outside individuals, institutions, and agencies, for own or supervisor's signature; and compose, edit, and proofread key office and promotional materials; prepare Concur travel expense reports; assist in creating a welcoming and well-organized office environment, maintain filing system for easy materials retrieval, and distribute mail; and will handle confidential staff and graduate student information for the Executive Director and Senior Program Manager.

REQUIRED: High school diploma or equivalent; a minimum of three years of office, professional work environment and relevant administrative support experience; meticulous attention to detail; scheduling and calendar management for executive-level staff; ability to work on projects independently yet accept supervision; strong interpersonal, organizational, communication and written skills (including spelling, punctuation and grammar); proven ability to prioritize tasks and handle several different projects/tasks at one time; experience with computer applications and comfort learning new applications in kind; strong and detailed data-entry skills; database familiarity and ability to organize, analyze, and summarize information; analytical skills to interpret data and present findings in a clear and actionable way; ability to multitask with a high level of productivity despite interruptions and competing demands; experience handling confidential information and using discretion; ability to effectively within a culture inclusive of individuals with diverse backgrounds, style, ability, and motivation, and appreciate and leverage the capabilities, insights, and ideas of all individuals. PREFERRED: Proficient working knowledge of Microsoft Office applications. Position is hybrid with up to two times per week in the office, and three or four evening events per year. 20 hours per week. This is a part-time, one-year term position, renewable upon mutual agreement and continuity of funding. 9/29/2025 ADMINISTRATIVE ASSISTANT 2 (Part Time), Deshpande Center for Technological Innovation (DCTI), to support both the operational and strategic work of the Deshpande Center. This position combines core administrative and logistical support with opportunities to exercise strong analytical skills. In addition to scheduling, event coordination, and database upkeep, the role requires gathering, synthesizing and presenting information; creating and maintaining databases; translating data into actionable information that can be used in reporting and communications; providing substantial administrative and office support to all operations within DCTI, including event logistics and grant management assistance; and providing in-depth scheduling and organizing of high-level meetings vital to Deshpande management.

REQUIRED: A minimum of three years of facilities or EHS experience; high school diploma or equivalent; ability to deal with confidential information and/or issues using discretion and judgment; ability to lift and/or move objects weighing 20 to 100 lbs; willingness to travel long distances or move from site to site on campus; Work may require use of arms and/or legs to push, pull and lift objects. PREFERRED: MIT experience; experience with MIT Systems such as Atlas, SAP, etc.; and experience working in research labs that contain hazardous materials or exposed to infrastructure environments such as mechanical, electrical, and plumbing. 1/14/2026 FACILITIES ASSISTANT 2, Chemical Engineering, to provide assistance for facilities and operations in the Department of Chemical Engineering at MIT (ChemE). Reporting to the Assistant Director of Facilities, the Facilities Assistant will manage day-to-day needs of the five buildings associated with the MIT Department of Chemical Engineering (66, E17, E18, E19, 56). Will provide service for on-the-ground needs of the department, labs, and offices and ensure timely facility-related service to ChemE community members; perform tasks to maintain building appearance including monitoring loading dock and receiving external deliveries, storage maintenance, office, equipment and furniture moving, and meeting setup; assist in the setup and breakdown of equipment and furniture related to events; assist scheduling vendors and access control and coordination of set up and breakdown; follow up with open facilities requests and notifications; communicate with internal and external stakeholders on facilities or EHS related issues; and coordinate campus access, and ensure work is completed properly (i.e. shutdowns, preventative maintenance, etc.)

The Office of Undergraduate Admissions is responsible for the recruitment, selection, and enrollment of the first-year and transfer class each year for the School of Arts & Sciences, School of Engineering, and the School of the Museum of Fine Arts at Tufts. Admissions is charged with meeting various enrollment goals across schools and programs. What You'll Do A resume and letter of interest are required for this position. The Admissions Assistant will serve as the main receptionist for the Office of Undergraduate Admissions in Bendetson Hall. The Admissions Assistant will be responsible for: * Staffing the reception desks in admissions buildings and/or event locations on a daily basis during regular business hours. * Providing excellent customer service via phone, email, and in-person conversations. * Managing the Bendetson Hall Lobby, ensuring that materials remain stocked and that the lobby is presentable to the public. * Coordinating campus visits from groups of 10-250 middle school students, high school students, and/or adult visitors. * Managing the Bendetson Hall room reservation system. * Completing essential administrative functions such as data entry, application credential processing, managing and responding to email and phone inquiries, packing and shipping materials, and other tasks as assigned. * Serve as a day-of point of contact for student workers, as requested/needed. This is a twelve-month, on-campus role with limited flexibility for remote and/or hybrid work modality. The successful candidate can expect to be on campus during regular business hours Monday through Friday. What We're Looking For Basic Requirements: Knowledge and experience typically acquired by: * A high school diploma and/or GED and 2-4 years of administrative experience OR a college degree with 1-3 years of administrative experience * Proficiency in Microsoft Office Suite * Strong oral and written communication skills * Strong interpersonal skills; ability to work both independently and collaboratively * Strong organizational and time management skills; ability to multi-task in a fast-paced environment * Cultural sensitivity and a willingness to work with diverse populations Preferred Qualifications: * Experience working within an educational setting Pay Range Minimum $22.50, Midpoint $26.80, Maximum $31.10 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. Responsibilities A resume and letter of interest are required for this position. The Admissions Assistant will serve as the main receptionist for the Office of Undergraduate Admissions in Bendetson Hall. The Admissions Assistant will be responsible for: * Staffing the reception desks in admissions buildings and/or event locations on a daily basis during regular business hours. * Providing excellent customer service via phone, email, and in-person conversations. * Managing the Bendetson Hall Lobby, ensuring that materials remain stocked and that the lobby is presentable to the public. * Coordinating campus visits from groups of 10-250 middle school students, high school students, and/or adult visitors. * Managing the Bendetson Hall room reservation system. * Completing essential administrative functions such as data entry, application credential processing, managing and responding to email and phone inquiries, packing and shipping materials, and other tasks as assigned. * Serve as a day-of point of contact for student workers, as requested/needed. This is a twelve-month, on-campus role with limited flexibility for remote and/or hybrid work modality. The successful candidate can expect to be on campus during regular business hours Monday through Friday. Qualifications Basic Requirements: Knowledge and experience typically acquired by: * A high school diploma and/or GED and 2-4 years of administrative experience OR a college degree with 1-3 years of administrative experience * Proficiency in Microsoft Office Suite * Strong oral and written communication skills * Strong interpersonal skills; ability to work both independently and collaboratively * Strong organizational and time management skills; ability to multi-task in a fast-paced environment * Cultural sensitivity and a willingness to work with diverse populations Preferred Qualifications: * Experience working within an educational setting

Brandeis University invites applications for a TRIO Programs Department Coordinator-a vital role supporting two transformative, federally funded programs that empower first-generation and income-eligible students to pursue and succeed in higher education. As a key member of the Academic Services team, the Department Coordinator provides both administrative and programmatic support for the TRIO Student Support Services Program (SSSP) and TRIO Upward Bound (UB). This is an opportunity to make a meaningful impact on student success while working in a collaborative, student-centered environment. About the TRIO Programs TRIO Student Support Services (SSSP) serves approximately 150 Brandeis undergraduates who are the first in their families to earn a bachelor's degree and/or who have overcome financial or other barriers to college. The program provides advising, community-building, and academic success initiatives that promote persistence and graduation. TRIO Upward Bound (UB) serves 60 students from Waltham High School who aspire to become first-generation college graduates. Through mentoring, instruction, and year-round enrichment programming, the UB team helps students navigate their path to higher education and beyond. This position is fully grant-funded through the U.S. Department of Education (DOE) and is contingent upon continued DOE funding. The current appointment runs through August 31, 2026, with the possibility of renewal based on funding and institutional needs. However the grant funding is reviewed by the DOE on an annual basis. Key Responsibilities * Student & Office Support (5-10%) Foster a welcoming, inclusive environment for students, staff, and faculty. Oversee use of program spaces and materials, manage day-to-day operations, and coordinate logistics such as scheduling, travel, and events. * Data, Compliance, and Reporting (35%) Maintain student records, databases, and documentation in compliance with federal guidelines. Prepare and submit required reports, including the Annual Performance Reports (APRs) to the U.S. Department of Education. * Budget & Fiscal Management (35%) Track and reconcile program budgets and expenditures for both TRIO SSSP and Upward Bound. Process payroll for student employees, tutors, and mentors, and ensure timely submission of expenses and reimbursements. * Communications & Outreach (10%) Draft correspondence and manage communications with students, families, and partners. Create and share marketing materials, newsletters, and social media content to promote TRIO initiatives and success stories. Maintain program websites and listservs. * Event Coordination & Program Support (5%) Assist with planning and execution of student workshops, academic support sessions, and community events. Support staff in coordinating on-campus and community-based activities that align with TRIO program goals. * Other Duties (5%) Contribute to special projects and initiatives that strengthen program operations and promote a sense of belonging and achievement among students. Qualifications * Education: High school diploma required; bachelor's degree strongly preferred. * Experience: 1-3 years of relevant experience (minimum of 2 preferred), ideally in a university, grants-based, or student support setting. * Preferred Background: Familiarity or prior participation in TRIO or GEAR UP programs. * Skills & Competencies: * Strong organizational, time management, and data entry skills. * Excellent written, verbal, and interpersonal communication abilities. * Experience monitoring budgets and reconciling expenditures. * Proficiency with technology platforms such as Microsoft Office, Google Suite, Excel, FilemakerPro, Blumen, Student Access, Moodle, Constant Contact, and Workday. * Demonstrated sensitivity to the needs of first-generation and income-eligible students. * Bilingual or multilingual skills (especially Spanish) are highly valued. Work Requirements * Must work in-person on the Brandeis campus and at Waltham High School. * Ability to pass background checks and CORI requirements. * Valid driver's license and ability to drive a 12-passenger van (University-insurable). * Role involves extended computer use, in-person and virtual meetings, and occasional event setup requiring light physical activity. Compensation & Benefits * The maximum hiring budget for the position is $26 per hour. * Comprehensive benefits package, including: * Medical, dental, and life insurance. * Generous paid time off (including 12+ holidays). * Tuition benefits for employees and dependents. * 403(b) retirement plan with employer match. * Opportunities for professional growth and learning within a vibrant, mission-driven campus community. Application & Work Authorization Applicants must submit both a résumé and cover letter (upload as one file if necessary). Applications without both documents will not be considered. Please note: This position is fully grant-funded and open only to individuals who are legally authorized to work in the United States. Brandeis University is unable to sponsor or take over sponsorship of employment visas for this position. Join us in advancing educational access and opportunity. At Brandeis University, your work will help empower first-generation students to achieve their academic dreams and build brighter futures. Pay Range Disclosure The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

The StAAR Center provides programs, services, and resources to support instruction, enhance student academic success and retain a diverse student body in the School of Arts and Sciences, School of Engineering, School of Museum of Fine Arts, and Fletcher School. Any student from StAAR's supported schools have access to supports from Writing and Communication Resources, Peer Tutoring, and Academic Success Coaching through tutoring, study groups, workshops, and one-on-one coaching with the goal of helping students become effective, collaborative and independent learners. The Accessibility Services side of the StAAR Center is responsible for providing collegiate accommodations for students with documented disabilities. StAAR also educates and informs faculty and staff of their obligations and responsibilities to students with disabilities and advocates on behalf of students through university-wide initiatives and awareness education. The StAAR Center's mission centers around supporting all students throughout their Tufts experience. What You'll Do Reporting to the Senior Associate Director of Accessibility Services, the StAAR Accommodations Coordinator coordinates the logistics of all complex accommodations. The Accommodations Coordinator will: * Oversee the exam accommodation process, specifically for those students who need to take their exam in a distraction-reduced space or with assistive technology. * Manage the day-to-day operations of the Testing Center * Supervise graduate office assistants * Communicate frequently with faculty * Work to find alternative formats of text for students with disabilities who require their texts in another format. * Coordinate the peer note-taking program, working to find note takers for students, evaluating the quality of notes and ensuring that the notes are posted in a timely fashion. * Keep data and run analytics on the use, ease of supporting and expense of accommodations. The Accommodations Coordinator will serve as an integral part of the StAAR team and may be asked to assist in other areas as needed. What We're Looking For Basic Requirements: Knowledge and experience typically acquired by: * High school diploma and 5+ years' experience OR Bachelor's degree and 3+ years' experience * Ability to accurately multi-task and prioritize short and long-term projects and responsibilities * Flexibility with shifting tasks unexpectedly in a fast-paced office environment * Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge * Understanding of assistive and emerging tech generally. An ability to learn technology quickly * Excellent organizational and interpersonal skills * Excellent communication skills * Leadership experience * Promptness and reliability with regards to work hours and task completion Preferred Qualifications: * Bachelor's degree * Experience in higher education * Experiencing working with students with disabilities * Experience working with Accommodate or like-minded systems Special Work Schedule Requirements: This is a hybrid position expected to be on campus at least 4 days each week and will need to be physically present when exams are being administered. Some late hours are required during finals period. Pay Range Minimum $27.30, Midpoint $32.50, Maximum $37.70 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. Responsibilities Reporting to the Senior Associate Director of Accessibility Services, the StAAR Accommodations Coordinator coordinates the logistics of all complex accommodations. The Accommodations Coordinator will: * Oversee the exam accommodation process, specifically for those students who need to take their exam in a distraction-reduced space or with assistive technology. * Manage the day-to-day operations of the Testing Center * Supervise graduate office assistants * Communicate frequently with faculty * Work to find alternative formats of text for students with disabilities who require their texts in another format. * Coordinate the peer note-taking program, working to find note takers for students, evaluating the quality of notes and ensuring that the notes are posted in a timely fashion. * Keep data and run analytics on the use, ease of supporting and expense of accommodations. The Accommodations Coordinator will serve as an integral part of the StAAR team and may be asked to assist in other areas as needed. Qualifications Basic Requirements: Knowledge and experience typically acquired by: * High school diploma and 5+ years' experience OR Bachelor's degree and 3+ years' experience * Ability to accurately multi-task and prioritize short and long-term projects and responsibilities * Flexibility with shifting tasks unexpectedly in a fast-paced office environment * Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge * Understanding of assistive and emerging tech generally. An ability to learn technology quickly * Excellent organizational and interpersonal skills * Excellent communication skills * Leadership experience * Promptness and reliability with regards to work hours and task completion Preferred Qualifications: * Bachelor's degree * Experience in higher education * Experiencing working with students with disabilities * Experience working with Accommodate or like-minded systems Special Work Schedule Requirements: This is a hybrid position expected to be on campus at least 4 days each week and will need to be physically present when exams are being administered. Some late hours are required during finals period.

About the Opportunity Under the guidance of the Chair, the Administrative Officer provides administrative support for the operation of the English Department. This includes supporting the Chair in managing multiple budgets, in addition to helping manage the budget of faculty members with external grants; scheduling courses; managing the office; maintaining all personnel files; and coordinating materials for merit, tenure and other faculty reviews. They coordinate all departmental reporting requirements; identify, gather, and analyze data for departmental initiatives, and produce reports and budget requests. The Administrative Officer serves as the first contact for new departmental hires and coordinates faculty searches, visitors, and hiring of part time employees. The Administrative Officer also supports the Writing Program. This includes supporting the program director in managing the budget; scheduling courses; and identifying, gathering and analyzing data for program initiatives, reports and budget requests. QUALIFICATIONS Bachelor's degree in related field required, Master's preferred, with five or more years of progressively responsible administrative support experience in a fast-paced and service-oriented environment or relative combination of education and experience required. Ability to work in a flexible and innovative environment with an expanding role and shifting responsibilities. Strong interpersonal and written communication skills (including very strong writing and proofreading skills) required. High degree of diplomacy, customer service and organizational skills required. Ability to handle multiple tasks, set priorities, respond to last minute requests, solve problems, act with discretion, adapt to change, and maintain professional demeanor at all times. Willingness to be proactive, take initiative and ownership. Ability to work independently and as part of a team. Sound judgment and ability to deal effectively with matters of highly visible and confidential nature is essential. RESPONSABILITIES Administrative Management and Support Provide administrative management for the department and related programs Serve as first point of contact for faculty, staff, students, and visitors Prepare, process, and maintain departmental records, including personnel files, curriculum materials, student evaluations, tenure materials (including preparing tenure and promotion dossiers when needed), sabbatical proposals, merit evaluations, and other needed documentation. Disseminate information to and from all faculty members Assist the Department Chair and directors with projects as needed Financial Management and Personnel Transactions Participate in appropriate university training sessions for financial and human resources activities and other tasks. Process all personnel transactions including hiring of part-time faculty, work study students, and extra compensation. Process departmental financial transactions including invoices, reimbursements and corporate card reconciliations and journal vouchers. Serve as the department contact with the Dean's Office, Human Resources, and Accounts' Payable for financial and personnel transactions. Office Management Hire, schedule and train work-study and co-op students. Supervise Administrative Coordinator and ensuring their success with responsibilities. Order supplies, equipment, textbooks, and other supplies as needed. Respond to inquiries and answer correspondence in a professional and timely manner. Track office assignments and assist with office relocation logistics as needed. Events and Marketing Support events and programming and coordinate with Dean's Office contacts as needed to ensure effective execution from start to finish Take initiative to provide a high-quality experience for event attendees and provide excellent customer service to attendees, speakers, and vendors. Maintain the Department's websites and manage marketing and communications tasks including e-mail, newsletters, social media, publications, and marketing materials. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 107S Expected Hiring Range: $52,820.00 - $74,607.50 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

REQUIRED: Bachelor's degree; minimum of two years of financial management experience, preferably in an academic environment; high-level proficiency with Excel; proven ability to adapt quickly to new technologies; initiative; excellent organizational, interpersonal, and communication skills; attention to detail; ability to manage a variety of tasks concurrently, research and resolve discrepancies, exercise sound judgment, anticipate needs, work independently and as part of a team; remain flexible as situations demand; and maintain discretion and diplomacy with confidential information/issues. PREFERRED: Experience with MIT financial systems, particularly BrioQuery, B2P, Cognos, Concur, FRC, GAP, SAP/SAPgui; knowledge of MIT payroll procedures, faculty summer salary regulations, and graduate student award appointments and funding guidelines; and experience with Filemaker/Quickbase; Tableau or other data visualization software a plus. This hybrid position requires working a minimum of three days on-campus until/if department practice changes. 1/16/2026 FINANCIAL COORDINATOR, Biology, provides complex financial support operating in a combined centralized and decentralized financial model. The role focuses primarily on department-controlled funds and supports payroll, graduate student aid, core research facilities, outreach programs, and special projects and works collaboratively with Biology Finance staff and interfaces regularly with MIT administrative offices, research institutions, and external vendors. Will manage exempt and non-exempt payroll activities, including student and faculty appointments, time sheet approvals, salary distribution and certification, vacation tracking, and compliance with departmental and MIT policies; serve as the primary payroll contact for students and employees, communicating requirements, deadlines, and resolving issues in coordination with Payroll, Student Financial Services, UROP, HR, and Education offices; and oversee graduate student aid for approximately 225 students per semester, tracking funding sources, creating appointments, submitting awards (including NIH xTRAIN). The full job description is here: ********************************************************************************

REQUIRED: Bachelor's degree and a minimum of two years of relevant financial experience; service-oriented with ability to perform hands-on work in a team-based work group with complex needs and varying levels of experience; solid financial systems experience; excellent computer skills and proficiency with Microsoft Office Applications; and ability to handle confidential information and/or issues using discretion. PREFERRED: Salesforce experience. Job #24650-6 Reopened 4/9/2025 FINANCIAL COORDINATOR, DIGITAL DELIVERIES, Sloan Executive Education, will join the Finance and Administrative Support Team of the Office of Executive Education; serve as an in-house accountant for internal accounts related to the Executive Education asynchronous online programs, both Open enrollment and Custom ($15-18M revenue), a portfolio of 35 programs delivered multiple times a year in partnership with external vendors (online partners) as well as internal offerings and custom offerings for clients; support invoicing and collections with online partners for MIT revenue shares and quarterly reporting for the online partner program portfolio, providing ad hoc analysis as needed; be responsible for management of accounts receivable for revenue shares from our online partners, revenue transfers and uploads into central accounting systems, requiring coordination with central MIT offices including the Vice President for Finance's office as well as Sloan Offices such as the Finance Team and Human Resources; and coordinate with the General Manager, in execution and management of all internal accounting processes. Find a full job description here: ******************************************

REQUIRED: Bachelor's degree; a minimum of two years of accounting or finance experience, preferably in university accounting; strong analytical, organizational, problem-solving, and written and verbal communication skills; ability to meet deadlines and oversee accounting transactions; attention to detail; strong Excel skills, familiarity with SAPgui or similar package, and willingness to learn new systems/software and keep up-to-date on sponsor and MIT accounting policies; and ability to develop effective working relationships with faculty, staff, and other DLCIs. PREFERRED: Experience with research accounting, relational databases, Kuali Coeus, and Grants.gov. Job #25030-6 6/26/2025 FINANCIAL COORDINATOR, Chemistry, to provide complex and detailed pre-award and post-award research administration for Department of Chemistry faculty and perform various financial activities including financial review and control, salary distributions and tracking, and management of accounts related to the daily operation of a School/Area or DLCI(s) and track and monitor the financial performance of various accounts to ensure compliance with MIT policies. Find a full job description: ********************************************************************************