Office Support Clerk jobs at Tulsa Community College

Performs various routine clerical duties according to established office procedures. May need to travel to other campuses occasionally, Please note that you must be a TCC student with federal workstudy funds to be eligible for this position. Minimum Qualifications One-year clerical training or experience. Accurate typing. Experience with desktop computers, including e-mail, word processing, and spreadsheet required. Familiarity with Microsoft Office is desirable. Ability to organize daily work procedures and perform duties under one's own initiative. Excellent oral and written communication skill; ability to interact effectively with others. Preferred Qualifications Data entry training or experience preferred.

THE PRESIDENT'S OFFICE ANNOUNCES AN OPENING IN THE GRANTS OFFICE Grants Office Coordinator (Temporary, Subject to Funding) Responsible for providing administrative, technical, and operation support for the Rose State College Grants Office. This position plays a key role in advancing sponsored programs, grant compliance, and college-wide initiatives by assisting with daily operations, procurement, reporting, and coordination of grant-funded projects. This position is contingent upon the availability of external and/or grant funding. The Grants Office Coordinator will perform a wide variety of tasks to support both grant-specific and general office functions, including but not limited to: Prepare and process purchase orders, supply orders, travel authorizations, reimbursements, and related procurement for grant-funded activities. Maintain inventory records and oversee tracking of equipment and supplies purchased through grants. Collect and verify timesheets and effort reports, ensuring all required signatures and approvals are obtained before processing. Serve as the designated Sponsored Projects Office (SPO) Coordinator for the NSF EPIIC grant, providing leadership and support in grant development, management, and compliance; coordinating faculty training and mentoring; and fostering external partnerships that advance sponsored project initiatives. Monitor post-award grant budgets, expenditures, and reporting deadlines using tracking systems, spreadsheets, and institutional tools. Assist in identifying funding opportunities and support award proposal preparation, including budgets, budget justifications, narratives, compliance documentation, and submissions. Maintain organized files, records, and databases of active and pending grants in accordance with College and funding agency requirements. Promote awareness of grant opportunities and resources available to the College community. Assist in the development, maintenance, and use of grant assessment and evaluation tools to track project outcomes, performance metrics, and compliance requirements. Support campus events, outreach activities, and community engagement efforts related to grants and sponsored programs. Assist with communications, presentations, or workshops that promote grant-funded initiatives. Perform other duties as assigned that support the objectives of the Grants Office and Rose State College. Minimum Qualifications: Bachelor's degree, or an equivalent combination of education and professional experience. At least two (2) years of experience in higher education, business administration, project coordination, or sponsored programs support. Strong organizational skills with attention to detail and the ability to manage multiple priorities under deadlines. Excellent oral and written communication skills. Proven ability to work both independently and collaboratively with faculty, staff, administrators, and external partners. Familiarity with instructional platforms (e.g., Canvas) and project management tools (e.g., Monday.com), with the capacity to learn and apply new technologies in support of grants administration and faculty/staff engagement. Lifting up to 50 lbs. and carrying up to 30 lbs. required. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping. Desired Qualifications: Master's degree in education, business administration, public administration, nonprofit management, or a related field. Experience in grant administration, compliance, and/or sponsored program operations. Knowledge of federal and state grant guidelines, procurement processes, and reporting requirements. Experience coordinating workshops, trainings, or public-facing events. Experience with budget development, financial tracking, and data analysis. Familiarity with Microsoft Office Suite and enterprise systems such as Oracle. Familiarity with timesheet collection and time and effort reporting. Familiarity with local and state educational policies and programs. Familiarity with higher education or nonprofit environments, particularly in workforce development, academic affairs, or applied research. Application Deadline: December 8, 2025 Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test. (Posted on November 3, 2025) Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ******************************************************************************************* An Equal Opportunity Employer. In accordance with the American with Disabilities Act, reasonable accommodations in the application process will be provided upon written request. EMPLOYEE RELATIONS ************* 6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799

ACADEMIC AFFAIRS ANNOUNCES AN OPENING IN THE HEALTH SCIENCES DIVISION Administrative Support Specialist, Dental Hygiene (10 Months) Perform a variety of advanced administrative and clerical duties required for the operation of a college business or instructional office. Receive and route incoming calls, take messages, and schedule appointments. Greet and provide information to employees and office visitors. Prepare memorandums, letters, reports, instructional materials and other types of business correspondence. Proof and verify accuracy on all travel requests. Reports, and correspondences submitted by staff and faculty. Establish and maintain confidential files, records, evaluations, and absentee reports. Communicate with students, faculty, and administration regarding programs, policies, and procedures of the Division and College. Crosstrain with other academic divisions and departments to learn campus processes and procedures. Order and maintain inventory of office supplies and materials. Collect information and gather data for surveys and projects. Provide information and assistance to Academic Affairs division leadership. May maintain the office budget(s) and enter purchase requests. Responsible for the daily operations of the office. Sort, open, stamp and distribute office mail. Perform other related duties as assigned. Regular attendance is an essential function of this position. Minimum Qualifications: High School Diploma or equivalent. Three (3) years of office, clerical, or customer service related experience. Accurate proofreading and editing skills. Good communication, interpersonal and organizational skills. Proficiency with computers and MS Office (Word and Outlook). Light carrying up to 10 lbs. and light lifting up to 10 lbs. required. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping. Desired Qualifications: Associate Degree or equivalent. Four (4) years of office, clerical, or customer service related experience. Application Deadline: December 12, 2025 Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test. (Posted on November 7, 2025) Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ********************************************************************** An Equal Opportunity Employer. In accordance with the American with Disabilities Act, reasonable accommodations in the application process will be provided upon written request. EMPLOYEE RELATIONS ************* 6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799

Job Description ACADEMIC AFFAIRS ANNOUNCES AN OPENING IN THE HEALTH SCIENCES DIVISION Administrative Support Specialist, Dental Hygiene (10 Months) Perform a variety of advanced administrative and clerical duties required for the operation of a college business or instructional office. Receive and route incoming calls, take messages, and schedule appointments. Greet and provide information to employees and office visitors. Prepare memorandums, letters, reports, instructional materials and other types of business correspondence. Proof and verify accuracy on all travel requests. Reports, and correspondences submitted by staff and faculty. Establish and maintain confidential files, records, evaluations, and absentee reports. Communicate with students, faculty, and administration regarding programs, policies, and procedures of the Division and College. Crosstrain with other academic divisions and departments to learn campus processes and procedures. Order and maintain inventory of office supplies and materials. Collect information and gather data for surveys and projects. Provide information and assistance to Academic Affairs division leadership. May maintain the office budget(s) and enter purchase requests. Responsible for the daily operations of the office. Sort, open, stamp and distribute office mail. Perform other related duties as assigned. Regular attendance is an essential function of this position. Minimum Qualifications: High School Diploma or equivalent. Three (3) years of office, clerical, or customer service related experience. Accurate proofreading and editing skills. Good communication, interpersonal and organizational skills. Proficiency with computers and MS Office (Word and Outlook). Light carrying up to 10 lbs. and light lifting up to 10 lbs. required. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping. Desired Qualifications: Associate Degree or equivalent. Four (4) years of office, clerical, or customer service related experience. Application Deadline: December 12, 2025 Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test. (Posted on November 7, 2025) Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ********************************************************************** An Equal Opportunity Employer. In accordance with the American with Disabilities Act, reasonable accommodations in the application process will be provided upon written request. EMPLOYEE RELATIONS ************* 6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799 Powered by ExactHire:188195

The Financial and Office Administrator provides comprehensive administrative, financial, and operational support to the Department of Geography and Environmental Sustainability. This position serves as a key resource for faculty, staff, and students; manages essential business processes; and supports the effective functioning of the department. Essential Duties & Responsibilities Financial Management & Reporting * Oversees all financial accounts, including budgeting, monitoring expenditures, and reconciling monthly reports. * Prepares financial reports; analyzes financial procedures and recommends improvements. * Responsible for managing the department's budget at large and various funding sources including faculty funds, etc. * Supports the department chair in making budgetary decisions and commitments. * Coordinates with SBSC to ensure accurate payment processing, invoice coding, and fund usage. * Manages purchasing processes, including PCard approvals, deposits, reimbursements, and travel support. HR, Payroll & Personnel Coordination * Serves as departmental payroll coordinator, processing and approving PAFs, EPAFs, EDRs, travel, and related documentation. * Supports hiring processes, including faculty searches, onboarding, securing system access, and liaising with HR. * Assists with training, delegating tasks, and ensuring adherence to university policies and procedures. * Provides administrative support for faculty evaluations, tenure and promotion, post-tenure review, and sabbatical applications. Administrative Operations & Office Management * Manages calendars, meetings, and scheduling for the Chair and Associate Chair. * Oversees office operations including supply inventory, records maintenance, and general administrative support. * Serves as the primary contact for facility and space issues, coordinating maintenance and repairs. * Ensures compliance with university, state, and federal policies through implementation and interpretation of departmental procedures. * Handles general problem-solving and supports various departmental projects requiring independent judgment. Faculty & Program Support * Provides faculty support related to travel, purchasing, reimbursements, awards, and funding requests. * Coordinates department events including catering, room reservations, invitations, speaker assistance, and equipment setup. * Supports the creation of internal communications or publications and assists with outreach or public relations tasks as needed. Supervision (as applicable) * May supervise full time staff and/or students, assisting with hiring, training, task assignments, and performance support. * Ensures work is completed accurately, effectively, and on schedule. Other Duties * Performs additional responsibilities as needed to support the mission and operations of the department. Required Education: Bachelor's degree, AND: * 3 years of experience in office management, administrative coordination, or related roles. Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree. Skills: * Working knowledge of office procedures and general fund management. * Familiarity with budget management, procurement processes, and financial reporting. * Proficient in Microsoft Office Suite (Outlook, Excel, and Word). * Excellent interpersonal skills. * Ability to build and maintain productive working relationships. * Ability to complete tasks in an efficient and timely manner. * Ability to multitask and self-motivated. * Strong verbal and written communication skills. * Advanced computer skills with wide knowledge of business software. * Detail oriented for accuracy of data and information. * Highly organized and able to handle multiple projects and deadlines. Advertised Physical Requirements: * Sit for prolonged periods. * Communicate effectively and listen. * Ability to engage in repetitive motion. * Standard office environment. Supervision: 1-5 Staff and student employees Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit ************************************************ Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department! Required Education\: Bachelor's degree, AND: 3 years of experience in office management, administrative coordination, or related roles. Equivalency/Substitution\: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree. Skills: Working knowledge of office procedures and general fund management. Familiarity with budget management, procurement processes, and financial reporting. Proficient in Microsoft Office Suite (Outlook, Excel, and Word). Excellent interpersonal skills. Ability to build and maintain productive working relationships. Ability to complete tasks in an efficient and timely manner. Ability to multitask and self-motivated. Strong verbal and written communication skills. Advanced computer skills with wide knowledge of business software. Detail oriented for accuracy of data and information. Highly organized and able to handle multiple projects and deadlines. Advertised Physical Requirements: Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion. Standard office environment. Supervision\: 1-5 Staff and student employees Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing. Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. The Financial and Office Administrator provides comprehensive administrative, financial, and operational support to the Department of Geography and Environmental Sustainability. This position serves as a key resource for faculty, staff, and students; manages essential business processes; and supports the effective functioning of the department. Essential Duties & Responsibilities Financial Management & Reporting Oversees all financial accounts, including budgeting, monitoring expenditures, and reconciling monthly reports. Prepares financial reports; analyzes financial procedures and recommends improvements. Responsible for managing the department's budget at large and various funding sources including faculty funds, etc. Supports the department chair in making budgetary decisions and commitments. Coordinates with SBSC to ensure accurate payment processing, invoice coding, and fund usage. Manages purchasing processes, including PCard approvals, deposits, reimbursements, and travel support. HR, Payroll & Personnel Coordination Serves as departmental payroll coordinator, processing and approving PAFs, EPAFs, EDRs, travel, and related documentation. Supports hiring processes, including faculty searches, onboarding, securing system access, and liaising with HR. Assists with training, delegating tasks, and ensuring adherence to university policies and procedures. Provides administrative support for faculty evaluations, tenure and promotion, post-tenure review, and sabbatical applications. Administrative Operations & Office Management Manages calendars, meetings, and scheduling for the Chair and Associate Chair. Oversees office operations including supply inventory, records maintenance, and general administrative support. Serves as the primary contact for facility and space issues, coordinating maintenance and repairs. Ensures compliance with university, state, and federal policies through implementation and interpretation of departmental procedures. Handles general problem-solving and supports various departmental projects requiring independent judgment. Faculty & Program Support Provides faculty support related to travel, purchasing, reimbursements, awards, and funding requests. Coordinates department events including catering, room reservations, invitations, speaker assistance, and equipment setup. Supports the creation of internal communications or publications and assists with outreach or public relations tasks as needed. Supervision (as applicable) May supervise full time staff and/or students, assisting with hiring, training, task assignments, and performance support. Ensures work is completed accurately, effectively, and on schedule. Other Duties Performs additional responsibilities as needed to support the mission and operations of the department.

Administrative Support Specialist - Job Number: 252593 Organization: Academic Success Center AdminJob Location: Oklahoma-Norman-Norman CampusSchedule: Full-time Work Schedule: Monday - Friday, 8am - 5pmWork Type: OnsiteSalary Range: Targeted Salary of $15.87 an hour based on experience.Benefits Provided: Yes Required Attachments: Resume, Cover Letter --- The Academic Success Center (ASC) promotes undergraduate retention and persistence efforts through data-informed student success initiatives including tutoring services, course assessment and placement, faculty and peer mentoring, college transition courses, and student leadership opportunities. This university-wide student success unit endeavors to cultivate, support, and celebrate academic excellence for students across all disciplines at the University of Oklahoma. The Administrative Support Specialist offers administrative support to the Associate Provost Office of the Academic Success Center.Essential Duties:Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks.Assists with front desk coverage and student support in the Academic Success Center Serves as a point of contact for student inquiries, including scheduling and appointment assistance Serves as a contact person for employees or the outside public this includes answering questions, provides information and handles complaints for internal and external customers Serves as a liaison with offices on and off campus Schedules various appointments for office personnel and ensures administrative details are completed Receives incoming calls for the office and refers calls to appropriate personnel Records messages or responds to caller with routine information Monitors and orders supplies for the office May sign associate forms as authorized by the supervisor Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor Drafts replies to such correspondence with minimal instruction Prepares various reports such as office supply expenditures and student or resident rotation schedules Distributes various forms of information to office personnel such as mail or newsletters Oversees data and record maintenance, to include but not limited to student files, inventory, personnel, and other office files Maintains office files that may be of a confidential nature such as personnel information Distributes various forms of information to office personnel such as mail or newsletters Develops informational and promotional materials Assists with website, social media, and newsletters as needed Schedules and attends events and meetings Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought.Performs various duties as needed to successfully fulfill the function of the position Job Requirements--- Required Education and Experience: High School diploma or GED AND:12 months office, clerical or administrative support experience.Skills:Working knowledge of office procedures General office and customer service skills Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Must be detail oriented for accuracy of data and information Highly organized and able to handle multiple projects and deadlines Ability to complete tasks in an efficient and timely manner Ability to multitask and meet deadlines in a timely manner Ability to work in stressful situations Ability to communicate well and build rapport with students, faculty and staff Ability to work independently and as a team player Certifications: NoneAdvertised Physical Requirements:Physical:Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach.Environmental:Standard office environment. Departmental Preferences:Experience working in higher education Experience with university systems Supervision:No supervisory duties Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit *************************************************** You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Hiring contingent upon a Background Check?: YesSpecial Indications: Hiring contingent upon police records check Job Posting: Dec 2, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Duties: * Maintains office files that may be of a confidential nature. * Schedules various appointments for office personnel and ensures administrative details are completed. * Receives incoming calls for office personnel and refers to appropriate person. * Records messages or responds to caller with routine information. * Serves as a contact person for other employees or the outside public. * Provides information regarding location or availability of materials, resources, and services. * Monitors and orders supplies for the office and completes requisitions. * Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. * Reviews and responds to routine correspondence for the office personnel. * Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules. * Makes copies and assembles materials. * May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. * Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. * Opens, routes, and prepares incoming and outgoing mail. * May run errands for the department. Plans and organizes meetings and programs. * Makes travel arrangements. * Performs related duties as assigned to successfully fulfill the function of the position. Required education: High School Diploma or GED, AND * 24 months office, clerical, or administrative experience Skills: * Knowledge of office procedures * General office and customer service skills * Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Excellent interpersonal skills * Ability to work independently and as a team player * Ability to complete tasks in an efficient and timely manner * Must be detail oriented for accuracy of data and information * Ability to multitask, be organized, and self-motivated * Ability to work in stressful situations * Ability to communicate verbally and in writing Working Conditions: * Physical: * Sit for prolonged periods. * Communicate effectively and listens. * Engage in repetitive motion. * Use of computer and telephone. * Environmental: * Standard office environment. * Stand, stoop, bend, and reach. Certifications: None Department Preferences: Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom Pro Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Performs diverse administrative and receptionist tasks requiring good public relations, multi-tasking and organizational skills. Responsible for answering the telephones for the Office of the Dean, greeting the public, typing, filing, data entry, and scheduling. Exercises some discretion, ingenuity and independent judgment to determine proper course of action while following established standards. Duties: * Provide clerical support to faculty and staff in the Dean's Office for routine tasks such as photocopying, scheduling, etc. Type and/or composes letters, memos, handouts, etc. Schedule appointments for deans and administrative staff when requested. * Process payment vouchers for the Dean's Office accounts through PeopleSoft Financials; maintain appropriate files. Prepare travel claims through Concur and service unit requests as requested. * Take, transcribe, and distribute minutes for College of Dentistry committees as assigned or as needed. May coordinate meeting including scheduling, communications, ordering and arranging lunch (when required). * Maintain room reservations calendar and reserve rooms upon request. Input classroom schedule each semester for each dental and dental hygiene student classification. * Retrieve, sort, and distribute mail for the Dean's Office. Distribute mail to students and/or communicate receipt of mail as needed. Maintain and serve as key operator for fax and photocopy machine; request service as needed. * Maintain office and beverage supplies for the Dean's Office; order and re-stock as necessary. * On daily basis, maintain order and cleanliness of reception area, kitchen, and conference room. * Perform related duties as assigned or required to successfully fulfill function of position and office. * Act as receptionist for the Office of the Dean to include answering telephone, screening and routing of calls, and taking messages. Assist caller/visitor using discretion, ingenuity, and independent judgment to determine proper course of action while following established standards. Required education: High School Diploma or GED, AND: * 24 months office, clerical, or administrative experience Skills: * Knowledge of office procedures * General office and customer service skills * Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Excellent interpersonal skills * Ability to work independently and as a team player * Ability to complete tasks in an efficient and timely manner * Must be detail oriented for accuracy of data and information * Ability to multitask, be organized, and self-motivated * Ability to work in stressful situations * Ability to communicate verbally and in writing Working Conditions: * Physical: * Sit for prolonged periods. * Communicate effectively and listens. * Engage in repetitive motion. * Use of computer and telephone. * Stand, stoop, bend, and reach. * Environmental: * Standard office environment. Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Performs support-oriented job duties to a Department Head or Manager. Duties are complex and of an advanced nature, to include but not limited to maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, distributing information, conducting research and computation, managing office procedures, assisting with budget preparation, and coordinating activities. Duties: * Maintains office files that may be of a confidential nature such as patient or personnel information. * Schedules various appointments for office personnel and ensures administrative details are completed. * Makes travel arrangements. * Receives incoming calls for office personnel and refers calls to appropriate personnel. * Records messages or responds to caller with routine information. * Serves as a contact person for employees or the outside public this includes answering questions, provides information and handles complaints for internal and external customers. * Monitors and orders supplies for the office and completes requisitions. * May sign associate forms as authorized by the supervisor. * Responsible for typing and proofreading letters, manuscripts, lectures, grant proposals, and medical information. * Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor. * Drafts replies to such correspondence with minimal instruction. * Prepares various reports such as office supply expenditures and student or resident rotation schedules. * Distributes various forms of information to office personnel such as mail or newsletters. * Performs statistical, business research, and routine computations that require knowledge of mathematics. * Calculates service costs and issues service contracts for on and off campus vendors. * Assesses office procedures and makes necessary changes in order to improve office functioning. * Assists in personnel selection of the clerical staff. May assume responsibility for training, assigning and checking work of subordinates. * Acts as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. * Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR s, and special pays. * Assists in the preparation of budgets. Responsible for maintaining budgetary records and approving expenditures. * Reviews billing from contractors and vendors, adjusts as needed. Issues cash accounts, credit cards, billing and equipment codes. * Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought. * May supervise other clerical staff, to include but not limited to selecting, training and evaluating performance of assigned staff, preparing staff schedules and tracking time worked in the timekeeping system. * Performs related duties as assigned to successfully fulfill the function of the position. Required Education: High School Diploma or GED. AND: * 12 months office, clerical, or administrative experience. Skills: * Advanced knowledge of office procedures * Office management and customer service skills * Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Excellent interpersonal skills * Ability to work independently and as a team player * Ability to complete tasks in an efficient and timely manner * Must be detail oriented for accuracy of data and information * Ability to multitask, be organized, and self-motivated * Ability to work in stressful situations and meet deadlines in a timely manner * Ability to communicate verbally and in writing Certifications: None Working Conditions: * Physical: * Sit for prolonged periods. * Communicate effectively and listens. * Engages in repetitive motion. * Stand, reach, stoop, and bend. * Environmental: * Standard office environment. Departmental Preferences: * Data Entry or Billing Experience Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Performs support-oriented job duties to a Department Head or Manager. Duties are complex and of an advanced nature, to include but not limited to maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, distributing information, conducting research and computation, managing office procedures, assisting with budget preparation, and coordinating activities. Duties: * Confirming all students are assigned to the correct clinical rotations and tracking completion of each rotation for all students. * Working with the clinical coordination team to confirm all clinical requirements are met. * Working with the clinical team to outline processes. * Serve as recording secretary for faculty meetings. * Provide support to faculty as needed. * Provide support to events on site. * Be an active academic affairs team member. * Serves as a payroll coordinator and resource to other support personnel. * May supervise support staff. * Maintains office files that may be of a confidential nature such as patient or personnel information. * Schedules various appointments for office personnel and ensures administrative details are completed. * Makes travel arrangements. * Receives incoming calls for office personnel and refers calls to appropriate personnel. * Records messages or responds to caller with routine information. * Serves as a contact person for employees or the outside public this includes answering questions, provides information and handles complaints for internal and external customers. * Monitors and orders supplies for the office and completes requisitions. * May sign associate forms as authorized by the supervisor. * Responsible for typing and proofreading letters, manuscripts, lectures, grant proposals, and medical information. * Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor. * Drafts replies to such correspondence with minimal instruction. * Prepares various reports such as office supply expenditures and student or resident rotation schedules. * Distributes various forms of information to office personnel such as mail or newsletters. * Performs statistical, business research, and routine computations that require knowledge of mathematics. * Calculates service costs and issues service contracts for on and off campus vendors. * Assesses office procedures and makes necessary changes in order to improve office functioning. * Assists in personnel selection of the clerical staff. May assume responsibility for training, assigning and checking work of subordinates. * Acts as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. * Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR s, and special pays. * Assists in the preparation of budgets. Responsible for maintaining budgetary records and approving expenditures. * Reviews billing from contractors and vendors, adjusts as needed. Issues cash accounts, credit cards, billing and equipment codes. * Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought. * May supervise other clerical staff, to include but not limited to selecting, training and evaluating performance of assigned staff, preparing staff schedules and tracking time worked in the timekeeping system. * Performs related duties as assigned to successfully fulfill the function of the position. Required Education: High School Diploma or GED, AND: * 12 months office, clerical, or administrative experience. Skills: * Advanced knowledge of office procedures * Office management and customer service skills * Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Excellent interpersonal skills * Ability to work independently and as a team player * Ability to complete tasks in an efficient and timely manner * Must be detail oriented for accuracy of data and information * Ability to multitask, be organized, and self-motivated * Ability to work in stressful situations and meet deadlines in a timely manner * Ability to communicate verbally and in writing Certifications: None Working Conditions: * Physical: * Sit for prolonged periods. * Communicate effectively and listens. * Engages in repetitive motion. * Stand, reach, stoop, and bend. * Environmental: * Standard office environment. Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Required Education and Experience: High School diploma or GED AND: 12 months office, clerical or administrative support experience. Skills: Working knowledge of office procedures General office and customer service skills Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Must be detail oriented for accuracy of data and information Highly organized and able to handle multiple projects and deadlines Ability to complete tasks in an efficient and timely manner Ability to multitask and meet deadlines in a timely manner Ability to work in stressful situations Ability to communicate well and build rapport with students, faculty and staff Ability to work independently and as a team player Certifications\: None Advertised Physical Requirements: Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach. Environmental: Standard office environment. Departmental Preferences: Experience working in higher education Experience with university systems Supervision: No supervisory duties Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing. Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department! The Academic Success Center (ASC) promotes undergraduate retention and persistence efforts through data-informed student success initiatives including tutoring services, course assessment and placement, faculty and peer mentoring, college transition courses, and student leadership opportunities. This university-wide student success unit endeavors to cultivate, support, and celebrate academic excellence for students across all disciplines at the University of Oklahoma. The Administrative Support Specialist offers administrative support to the Associate Provost Office of the Academic Success Center. Essential Duties: Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks. Assists with front desk coverage and student support in the Academic Success Center Serves as a point of contact for student inquiries, including scheduling and appointment assistance Serves as a contact person for employees or the outside public this includes answering questions, provides information and handles complaints for internal and external customers Serves as a liaison with offices on and off campus Schedules various appointments for office personnel and ensures administrative details are completed Receives incoming calls for the office and refers calls to appropriate personnel Records messages or responds to caller with routine information Monitors and orders supplies for the office May sign associate forms as authorized by the supervisor Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor Drafts replies to such correspondence with minimal instruction Prepares various reports such as office supply expenditures and student or resident rotation schedules Distributes various forms of information to office personnel such as mail or newsletters Oversees data and record maintenance, to include but not limited to student files, inventory, personnel, and other office files Maintains office files that may be of a confidential nature such as personnel information Distributes various forms of information to office personnel such as mail or newsletters Develops informational and promotional materials Assists with website, social media, and newsletters as needed Schedules and attends events and meetings Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought. Performs various duties as needed to successfully fulfill the function of the position

Provide professional administrative support to the Management Information Systems Division. This includes assisting Division Director with scheduling meetings with students, donors and division faculty. Assisting faculty with classroom management, book orders, proctoring tests, etc. Serves as the first point of contact for visitors including current and prospective students and guests. Responsible for division financial transactions and accuracy including OU and Foundation accounts. Processes division bills, division scholarships. Coordinates division events, include annual scholarship banquet and CMISS annual retreat. Essential Duties: * Schedules various appointments for office personnel and ensures administrative details are completed. * Makes travel arrangements. * Receives incoming calls for office personnel and refers calls to appropriate personnel. * Records messages or responds to caller with routine information. * Monitors and orders supplies for the office and completes requisitions. * May sign associate forms as authorized by the supervisor. * Drafts replies to such correspondence with minimal instruction. * Prepares various reports such as office supply expenditures and student or resident rotation schedules. * Distributes various forms of information to office personnel such as mail or newsletters. * Performs statistical, business research, and routine computations that require knowledge of mathematics. * Assesses office procedures and makes necessary changes in order to improve office functioning. * Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. * Performs related duties as assigned to successfully fulfill the function of the position. Required Education and Experience: High School Diploma or GED., AND: * 12 months office, clerical, or administrative experience. Skills: * Advanced knowledge of office procedures * Office management and customer service skills * Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Excellent interpersonal skills * Ability to work independently and as a team player * Ability to complete tasks in an efficient and timely manner * Must be detail oriented for accuracy of data and information * Ability to multitask, be organized, and self-motivated * Ability to work in stressful situations and meet deadlines in a timely manner * Ability to communicate verbally and in writing Advertised Physical Requirements: * Physical: * Sit for prolonged periods. * Communicate effectively and listens. * Engages in repetitive motion. * Stand, reach, stoop, and bend. * Environmental: Standard office environment. Departmental Preferences: * Financial or accounting experience to include analysis, auditing and budgeting * Able to communicate well and build rapport quickly with students, faculty and staff Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit ************************************************ Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department! Required Education and Experience\: High School Diploma or GED., AND: 12 months office, clerical, or administrative experience. Skills: Advanced knowledge of office procedures Office management and customer service skills Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations and meet deadlines in a timely manner Ability to communicate verbally and in writing Advertised Physical Requirements: Physical\: Sit for prolonged periods. Communicate effectively and listens. Engages in repetitive motion. Stand, reach, stoop, and bend. Environmental\: Standard office environment. Departmental Preferences: Financial or accounting experience to include analysis, auditing and budgeting Able to communicate well and build rapport quickly with students, faculty and staff Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing. Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Provide professional administrative support to the Management Information Systems Division. This includes assisting Division Director with scheduling meetings with students, donors and division faculty. Assisting faculty with classroom management, book orders, proctoring tests, etc. Serves as the first point of contact for visitors including current and prospective students and guests. Responsible for division financial transactions and accuracy including OU and Foundation accounts. Processes division bills, division scholarships. Coordinates division events, include annual scholarship banquet and CMISS annual retreat. Essential Duties: Schedules various appointments for office personnel and ensures administrative details are completed. Makes travel arrangements. Receives incoming calls for office personnel and refers calls to appropriate personnel. Records messages or responds to caller with routine information. Monitors and orders supplies for the office and completes requisitions. May sign associate forms as authorized by the supervisor. Drafts replies to such correspondence with minimal instruction. Prepares various reports such as office supply expenditures and student or resident rotation schedules. Distributes various forms of information to office personnel such as mail or newsletters. Performs statistical, business research, and routine computations that require knowledge of mathematics. Assesses office procedures and makes necessary changes in order to improve office functioning. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Performs related duties as assigned to successfully fulfill the function of the position.

Senior Administrative Support Specialist - Dean's Office - Job Number: 252285 Organization: Dentistry Office of the DeanJob Location: Oklahoma-Oklahoma City-Health Sciences CenterSchedule: Full-time Work Schedule: Monday-Friday; 8:00am-5:00pmWork Type: OnsiteSalary Range: Targeted salary up to $38,000 annually, based on experience Benefits Provided: Yes Required Attachments: Resume, Cover Letter --- Performs diverse administrative and receptionist tasks requiring good public relations, multi-tasking and organizational skills. Responsible for answering the telephones for the Office of the Dean, greeting the public, typing, filing, data entry, and scheduling. Exercises some discretion, ingenuity and independent judgment to determine proper course of action while following established standards. Duties:Provide clerical support to faculty and staff in the Dean's Office for routine tasks such as photocopying, scheduling, etc. Type and/or composes letters, memos, handouts, etc. Schedule appointments for deans and administrative staff when requested.Process payment vouchers for the Dean's Office accounts through PeopleSoft Financials; maintain appropriate files. Prepare travel claims through Concur and service unit requests as requested. Take, transcribe, and distribute minutes for College of Dentistry committees as assigned or as needed. May coordinate meeting including scheduling, communications, ordering and arranging lunch (when required). Maintain room reservations calendar and reserve rooms upon request. Input classroom schedule each semester for each dental and dental hygiene student classification. Retrieve, sort, and distribute mail for the Dean's Office. Distribute mail to students and/or communicate receipt of mail as needed. Maintain and serve as key operator for fax and photocopy machine; request service as needed. Maintain office and beverage supplies for the Dean's Office; order and re-stock as necessary. On daily basis, maintain order and cleanliness of reception area, kitchen, and conference room. Perform related duties as assigned or required to successfully fulfill function of position and office.Act as receptionist for the Office of the Dean to include answering telephone, screening and routing of calls, and taking messages. Assist caller/visitor using discretion, ingenuity, and independent judgment to determine proper course of action while following established standards. Job Requirements--- Required education: High School Diploma or GED, AND:24 months office, clerical, or administrative experience Skills:Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing Working Conditions:Physical: Sit for prolonged periods.Communicate effectively and listens.Engage in repetitive motion.Use of computer and telephone.Stand, stoop, bend, and reach.Environmental: Standard office environment.Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Hiring contingent upon a Background Check?: YesSpecial Indications: None Job Posting: Oct 13, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Performs diverse administrative and receptionist tasks requiring good public relations, multi-tasking and organizational skills. Responsible for answering the telephones for the Office of the Dean, greeting the public, typing, filing, data entry, and scheduling. Exercises some discretion, ingenuity and independent judgment to determine proper course of action while following established standards. Duties: Provide clerical support to faculty and staff in the Dean's Office for routine tasks such as photocopying, scheduling, etc. Type and/or composes letters, memos, handouts, etc. Schedule appointments for deans and administrative staff when requested. Process payment vouchers for the Dean's Office accounts through PeopleSoft Financials; maintain appropriate files. Prepare travel claims through Concur and service unit requests as requested. Take, transcribe, and distribute minutes for College of Dentistry committees as assigned or as needed. May coordinate meeting including scheduling, communications, ordering and arranging lunch (when required). Maintain room reservations calendar and reserve rooms upon request. Input classroom schedule each semester for each dental and dental hygiene student classification. Retrieve, sort, and distribute mail for the Dean's Office. Distribute mail to students and/or communicate receipt of mail as needed. Maintain and serve as key operator for fax and photocopy machine; request service as needed. Maintain office and beverage supplies for the Dean's Office; order and re-stock as necessary. On daily basis, maintain order and cleanliness of reception area, kitchen, and conference room. Perform related duties as assigned or required to successfully fulfill function of position and office. Act as receptionist for the Office of the Dean to include answering telephone, screening and routing of calls, and taking messages. Assist caller/visitor using discretion, ingenuity, and independent judgment to determine proper course of action while following established standards. Required education: High School Diploma or GED, AND: 24 months office, clerical, or administrative experience Skills: Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing Working Conditions: Physical\: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach. Environmental: Standard office environment. Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Required education\: High School Diploma or GED, AND 24 months office, clerical, or administrative experience Skills: Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing Working Conditions: Physical\: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Environmental: Standard office environment. Stand, stoop, bend, and reach. Certifications\: None Department Preferences: Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom Pro Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department! Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Duties: Maintains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed. Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services. Monitors and orders supplies for the office and completes requisitions. Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. Reviews and responds to routine correspondence for the office personnel. Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules. Makes copies and assembles materials. May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans and organizes meetings and programs. Makes travel arrangements. Performs related duties as assigned to successfully fulfill the function of the position.

Performs support-oriented job duties to a Department Head or Manager. Duties are complex and of an advanced nature, to include but not limited to maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, distributing information, conducting research and computation, managing office procedures, assisting with budget preparation, and coordinating activities. Duties: Confirming all students are assigned to the correct clinical rotations and tracking completion of each rotation for all students. Working with the clinical coordination team to confirm all clinical requirements are met. Working with the clinical team to outline processes. Serve as recording secretary for faculty meetings. Provide support to faculty as needed. Provide support to events on site. Be an active academic affairs team member. Serves as a payroll coordinator and resource to other support personnel. May supervise support staff. Maintains office files that may be of a confidential nature such as patient or personnel information. Schedules various appointments for office personnel and ensures administrative details are completed. Makes travel arrangements. Receives incoming calls for office personnel and refers calls to appropriate personnel. Records messages or responds to caller with routine information. Serves as a contact person for employees or the outside public this includes answering questions, provides information and handles complaints for internal and external customers. Monitors and orders supplies for the office and completes requisitions. May sign associate forms as authorized by the supervisor. Responsible for typing and proofreading letters, manuscripts, lectures, grant proposals, and medical information. Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor. Drafts replies to such correspondence with minimal instruction. Prepares various reports such as office supply expenditures and student or resident rotation schedules. Distributes various forms of information to office personnel such as mail or newsletters. Performs statistical, business research, and routine computations that require knowledge of mathematics. Calculates service costs and issues service contracts for on and off campus vendors. Assesses office procedures and makes necessary changes in order to improve office functioning. Assists in personnel selection of the clerical staff. May assume responsibility for training, assigning and checking work of subordinates. Acts as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR s, and special pays. Assists in the preparation of budgets. Responsible for maintaining budgetary records and approving expenditures. Reviews billing from contractors and vendors, adjusts as needed. Issues cash accounts, credit cards, billing and equipment codes. Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought. May supervise other clerical staff, to include but not limited to selecting, training and evaluating performance of assigned staff, preparing staff schedules and tracking time worked in the timekeeping system. Performs related duties as assigned to successfully fulfill the function of the position. Required Education\: High School Diploma or GED, AND: 12 months office, clerical, or administrative experience. Skills: Advanced knowledge of office procedures Office management and customer service skills Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations and meet deadlines in a timely manner Ability to communicate verbally and in writing Certifications: None Working Conditions: Physical\: Sit for prolonged periods. Communicate effectively and listens. Engages in repetitive motion. Stand, reach, stoop, and bend. Environmental: Standard office environment. Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

We are seeking a dedicated and detail-oriented individual for the Office Support Clerk work study position. This role involves performing various routine clerical duties according to established office procedures, with a commitment of up to 20 hours per week. Ideal candidates will have strong organizational skills, proficiency in office software, and the ability to manage tasks efficiently. Join our team and gain valuable experience in a supportive and professional environment. Apply now to contribute to our office's success and advance your career skills! Minimum Qualifications One-year clerical training or experience. Accurate typing. Experience with desktop computers, including e-mail, word processing, and spreadsheet required. Familiarity with Microsoft Office is desirable. Ability to organize daily work procedures and perform duties under one's own initiative. Excellent oral and written communication skill; ability to interact effectively with others. Preferred Qualifications Data entry training or experience preferred.