Office Support Clerk jobs at Tulsa Community College - 49 jobs

Performs various routine clerical duties according to established office procedures. Minimum Qualifications One-year clerical training or experience. Accurate typing. Experience with desktop computers, including e-mail, word processing, and spreadsheet required. Familiarity with Microsoft Office is desirable. Ability to organize daily work procedures and perform duties under one's own initiative. Excellent oral and written communication skill; ability to interact effectively with others. Preferred Qualifications Data entry training or experience preferred.

Campus OSU-Stillwater Contact Name & Email Brenda Dawes, ************************ Work Schedule Monday through Friday 8:00 am-5:00 pm Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $20.00 Hourly Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 2026-01-23 to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter, and contact information for three professional references. About this Position The OSU Institute for Teaching and Learning Excellence seeks a highly organized, detail-driven, and customer service oriented individual to serve as the Administrative Support Specialist. This role processes position openings, employment forms, travel requests, and payroll for the Office of Individual Study. The specialist hires and supervises the front desk student receptionists, handles department key inventory, serves as back up for fiscal deposits, and fulfills various administrative support functions. This position requires strong communication and organizational skills, the ability to manage multiple tasks simultaneously, and a commitment to providing excellent customer service.The Administrative Support Specialist has a vital role in ensuring ITLE operates efficiently. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Admin Supp Spclt I: Highschool and 1 year of clerical/customer service experience. Admin Supp Spclt II: Highschool and 2 years of clerical/customer service experience. Admin Supp Spclt Sr: Highschool and 3 years of clerical/customer service experience. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Keyboarding/typing at minimum 35 cwpm, personal computer experience required, Word, Excel, Outlook, knowledge of human resources principles, ability to work and communicate effectively with university offices, public and co-workers, ability to maintain compliance with OSU and State policies and procedures Preferred Qualifications Associate's Two years plus college or technical: Human Resources, Payroll Administration 3-4 years with 1-2 at OSU Skills, Proficiencies, and/or Knowledge: Understanding of OSU systems and software: Travel, AIRS Deposits and Accounts Receivables, Banner 9, UKG, PageUp, OSU Payroll approval system, Online EPAFs

Campus OSU-Stillwater Contact Name & Email Ty Quadrelli, ************************ Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $20.00 Special Instructions to Applicants For full consideration, candidates must include a resume, cover letter and contact information for three professional references. About this Position This position reports to the Assistant Director of Testing and Technology within University Assessment and Testing. It is responsible for the day-to-day administration of local and national testing, which includes, but is not limited to proctoring the following tests: OSU course tests, placement tests, tests requiring accommodations through Student Accessibility Services (SAS), TOEFL, ACT, CLEP, PROV, ETS tests, FAA certifications, and Pearson Vue tests, amongst others. This position works closely with examinees, faculty, and other OSU administrative offices such as Student Accessibility Services and the Office of Undergraduate Admissions to provide information about and deliver the varied services available at the OSU Testing Center. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Administrative Support Specialist I - 1 year of clerical/customer service experience. Administrative Support Specialist II - 2 years of clerical/customer service experience Senior Administrative Support Specialist - 3 years of clerical/customer service experience. Post-secondary education may substitute for years of required experience. Certifications, Registrations, and/or Licenses: Must acquire required proctor certifications after hire. Skills, Proficiencies, and/or Knowledge: Must be able to follow instructions exactly, maintain confidentiality, and uphold ethical standards. Rigorous attention to detail is required. Must possess excellent interpersonal, communication (written and verbal), and organizational skills. Must be able to provide excellent customer service, work independently, coordinate projects through to completion. Must be very proficient working with technology and software, including databases, and maintaining confidential information appropriately and securely. Personal computer and/or word processing skills are also required. Preferred Qualifications Bachelor's 2+ years of experience working in a professional or academic testing center or 4 years of clerical/customer service experience. Experience working in an academic setting and/or administrative office. Certifications, Registrations, and/or Licenses: Must acquire required proctor certifications after hire. Completion of OSU HR certificate programs after hire. Skills, Proficiencies, and/or Knowledge: Proficient in delivering standardized, academic, and other local and national tests in both paper and computerized format in a professional testing environment. Proficiency with Microsoft Office programs, particularly Outlook, Word, and Excel. Must be able to efficiently operate and navigate a variety of online databases in order to update, extract, and prepare daily, weekly, and monthly test printing and reports.

Campus OSU-Stillwater Contact Name & Email Jeannette Parrish, ***************************** Work Schedule Monday- Friday, 8am-5pm with occasional nights and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $17.50 Hourly Special Instructions to Applicants Please include: Resume, Cover Letter, and contact information for three professional references. About this Position Join Our Team at the Spears School of Business! Are you a detail-oriented, self-motivated professional with a passion for supporting academic excellence? The Spears School of Business at Oklahoma State University is seeking a dynamic Administrative Support Specialist I-II to provide high-level administrative support to our Finance and Economics departments. What You'll Do: Coordinate departmental operations, including travel, purchasing, and payroll processing Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs Manage course scheduling, textbook orders, and classroom reservations Serve as the first point of contact for visitors, students, and faculty Assist with faculty recruitment logistics and assemble tenure and promotion packets Maintain departmental records and calendars with precision and confidentiality Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Admin Supp Spclt I: Highschool and 1 year of clerical/customer service experience. Admin Supp Spclt II: Highschool and 2 years of clerical/customer service experience. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Ability to accomplish tasks without supervision; strong managerial, organizational, and interpersonal skills; attention to details; ability to meet deadlines and handle multiple priorities; excellent oral and written communications skills; service-oriented attitude; proficient with Microsoft Word and Excel; must be able to maintain confidentiality of sensitive information. Preferred Qualifications Bachelor's Two to Three years administrative assistance in higher education

Campus OSU-Stillwater Contact Name & Email Jeannette Parrish, ***************************** Work Schedule Monday through Friday, 8 am-5 pm with occasional nights and weekends for Special Events. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $17.50 Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position This position provides administrative support to the Management Department in the Spears School of Business. The Administrative Support Specialist is responsible for completing paperwork related to travel requests and reimbursements; purchase requests; faculty, graduate assistants/associate and student workers assignments; textbook orders and other administrative functions. The position serves as a resource for Management faculty and students. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Administrative Support Specialist I - HS/GED and 1 year of clerical/customer service experience. Administrative Support Specialist II - HS/GED and 2 years of clerical/customer service experience Skills, Proficiencies, and/or Knowledge: Ability to accomplish tasks without supervision; strong managerial, organizational, and interpersonal skills; attention to details; ability to meet deadlines and handle multiple priorities; excellent oral and written communications skills; service-oriented attitude; computer proficiency including Microsoft Word and Excel; must be able to maintain confidentiality of sensitive information. Preferred Qualifications Bachelor's Three to five years administrative assistance in higher education

Campus OSU-Stillwater Contact Name & Email Jeannette Parrish, ***************************** Work Schedule Monday- Friday, 8am-5pm with occasional evenings and weekends for special events. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $17.50 Hourly Special Instructions to Applicants Please include: a Resume, Cover Letter, and contact information for Three Professional References. About this Position We are excited to announce an opportunity to join our team as an Administrative Support Specialist I-II! This role is perfect for an organized, detail-oriented, and proactive individual who thrives in a collaborative academic environment. As the Academic Department Assistant, you will play a vital role in supporting the daily operations of the department. You will work closely with faculty, staff, and students to ensure smooth administrative processes and contribute to the success of the department's academic and research goals as well as lab operations. This position provides administrative support to the School of Hospitality and Tourism Management (HTM) in the Spears School of Business. It serves as a resource for HTM faculty, staff, and students. The position is responsible for: completing paperwork related to travel requests and reimbursements; purchase requests; new hire paperwork; textbook orders and other administrative functions supporting the HTM academic offices and labs. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Administrative Support Specialist I: 1 year of clerical/customer service experience. Administrative Support Specialist II: 2 years of clerical/customer service experience. Certifications, Registrations, and/or Licenses: Must currently be a notary or be willing to become one. Spears will cover the cost of obtaining/renewing the commission and other required expenses. Skills, Proficiencies, and/or Knowledge: Must have ability to accomplish tasks without supervision. Must have strong organizational, and interpersonal skills. Must have ability to meet deadlines and handle competing multiple priorities. Must be able to maintain confidentiality of sensitive information. Preferred Qualifications Bachelor's Business Management, Communications, or related degree area Three to five years administrative assistance in higher education

Secretarial/Clerical/Elementary Office Assistant (High-Needs School) Norman Public Schools Attendance Secretary Job Description Job Title: Attendance Secretary-Elementary Credentials: None required for this position. Education: High school diploma or GED Training or experience required: 6 months to 1 year of secretarial experience. Some computer experience is helpful. Reports to: Principal Contract: 190B Salary Schedule: Secretary 3 FLSA Classification: Non-exempt Essential Job Functions: Effectively manage all communications between students, parents, school personnel, and other staff especially as it relates to student attendance and other counseling concerns. Call parents to inform them of student absences. Input attendance information into the computer (absences excused or unexcused, check in and out, ISS, parent contacts, etc.). Inform the principal of student attendance. Assist with registrar's function including enrolling or withdrawing students, creating/preparing student files including immunization records, etc. Obtains books and other school property. Make files for new students and properly input address and other pertinent data into the computer. Check students in and out of school. Send messages to students as requested by parents. Notify teachers of in school and out of school suspensions and appropriate assignments for those missing school. Send for homework for those missing school. Type on computer, word processor, or typewriter from rough draft. Compile and assist with preparing documents, reports and communications. Receive and direct visitors, handle telephone calls, and provide assistance or technical information concerning policies, procedures, and other details. Take and deliver messages. May assist in opening and distributing mail. May backup any other clerical position in the school. May assist with getting substitutes. Input data into manual or electronic records concerning attendance of staff and students and other information. May operate two-way radio/intercom to dispatch information. Organize and maintain various files including confidential and tickler files. Schedule meetings and make sure all information and arrangements are completed. Operate modern office equipment including a computer and must be able to input attendance information. Perform other clerical functions like replenishing office supplies and tests; duplicating material; taking student ID pictures; assigning buses to students; updating bulletin boards; and keeping reception area presentable. Supervise Office Aides/Assistants. Give new students a map of the school, their schedules and assign a student aide to show them around. Perform other duties as assigned. Knowledge, Skills, & Abilities: Successful performance of the job requires good customer service/people skills and to handle problems and provide information and technical assistance as requested. It requires complying with safety guidelines and policies to reduce accidents or injury to staff or to students. It requires following school dress standards, proper attendance or leave policies, and other work-habits concerns for staff. Creativity, initiative and effective problem solving are critical to the success of the position.Help manage the computerization of school district operations. Provide training and support to district staff in the use of administrative computer systems. Perform such tasks to the ultimate benefit of the educational program. An incumbent in this position will utilize discretion, ingenuity and independent judgment due to the complexity of the job. Since there may be several ways to solve a problem, an incumbent is free to choose the solution.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Secretary/Clerical (School Sites)/Attendance Clerk Reports To: Building Administrator FSLA Status: Non-Exempt Compensation: 134 (Salary determined by experience) Work Days: 201 FTE: 7.5 hours per day Attendance Clerk Position Summary: Collects and maintains student attendance information at the assigned site; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports and materials; providing clerical support at school site; and communicating various information regarding activities. Essential Duties: Receives, Inputs and logs all student absences and tardiness, into an automated system. Issues passes to students that arrive late to school and enters into computer program with reason for tardiness. Calls parents to notify about and determine reason for student's absence. Requests and give routine information to parents and school district personnel regarding absences and tardiness. Prepares and mails letters to parents notifying them of their child's excessive absences and/or lateness. Distributes daily Do Not Admit (DNA) list to building administrators and teaching staff and maintains copies in office. Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding attendance. Prepares daily, weekly and/or monthly attendance reports and submits to designated administrators or school district personnel. Issues and processes all requests for early dismissal and ensures parental consent. Requests homework for students that are absent or in ISS from teachers to give to students. Promotes the success of substitute teachers by printing off daily attendance sheets and enter attendance into TERMS for substitute teachers. Maintains files of school district attendance records. May distribute medications to students when no nurse is present at the school. Performs various clerical duties including answering phones, greeting and screening visitors, making copies, etc. Performs other duties as assigned. Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Minimum Qualifications (Knowledge, Skills and/or Abilities Required): High school diploma or GED required PLUS one of the following Associates degree or higher Completed at least two (2) years (48 credit hours) of study at an institution of higher education Passed the OGET Passed the ETS Parapro Assessment (with a score of 455 or better) or the WorkKeys Assessment (with a score of 4 or better on all three parts) Bilingual interpretation and translation skills preferred. Good knowledge of office terminology, procedures and equipment. Working knowledge of computer software applications to produce various formats, such as correspondence and reports. Ability to understand and carry out oral and written instructions. Ability to establish and maintain effective working relationships with students, parents and school personnel. Excellent verbal and written communication skills. Ability to use computer applications such as spreadsheets, word processing, email and database software (Microsoft Office Suite). Accuracy; discretion; tact; courtesy; good judgment; reliability. Working Conditions and Physical Requirements: The working conditions and physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Able to sit and/or stand for extended periods of time, Exhibit manual dexterity to enter data into a computer, Ability to see and read a computer screen and printed material with or without vision aids, Hear and understand speech at normal classroom levels, outdoors and on the telephone, Speak in audible tones so that others may understand clearly in normal classrooms, outdoors and on the telephone, Physical agility, able to bend, stoop, sit on the floor, climb stairs, walk and reach Ability to lift, push, pull up to 25 pounds

Full Job Description: School Clerk Grade: Hourly 5 | H-5 Tulsa Public Schools' existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position please review the Salary Schedule for the corresponding Salary Grade (listed above). For more information on our comprehensive benefits packages, please visit: Compensation and Benefits website. Minimum Qualifications: Education: • High School diploma or equivalent required Experience: • One (1) year office experience Specialized Knowledge, Licenses, Etc.: • Proficient in Microsoft Office Suite and Google Office Suite • Applicants that have current diabetes and medication training are preferred • Bilingual in Spanish preferred About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.

Title: Secretary - Enrollment Clerk Qualifications: A reasonable degree of proficiency in typing and keyboarding. Working knowledge of basic office procedures and the operation of common office equipment. Strong communication skills. Excellent customer service philosophy and skills. Capable of defusing difficult situations with parents. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Reports To: Administrator of the District Enrollment Office Job Goal: To assure a smooth and efficient enrollment of all students so that the students receive appropriate services and placements for their education. Performance Responsibilities: Reviews, identifies articles of need, guides and processes documentation for student enrollment. Performs the usual office routines and practices associated with busy yet productive and efficient office. Prepares correspondence, reports, notices and recommendations as required. Maintains such student records as shall be required. Places, receives and routes all incoming calls. Obtains, gathers and organizes pertinent data as needed and puts it into usable form. Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed. Orders and maintains supplies as needed. Maintains a schedule of appointments and makes arrangements for parent/patron requests. Welcomes visitors and arranges for their comfort. Performs such other duties as may be assigned. Terms of Employment: Ten, Eleven or Twelve months. Salary and work year to be according to the current schedule. Evaluation: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of noncertified personnel. Approved by:__________________________________________ Date:_______________ Reviewed and agreed to by:_______________________________ Date:_______________ Rev: 01/16/2013

Support Staff - Education Service Center/Encumbrance Clerk Specialist Date Available: 04/01/2026 JOB TITLE: Encumbrance Clerk DEPARTMENT: Finance REPORTS TO: Chief Financial Officer FLSA STATUS: Non-Exempt CONTRACT STATUS: Full-time/12-month contract SALARY SCHEDULE: Payroll/HR/Finance/12-month Specialist APPROVED BY: Phillip Storm APPROVED DATE: 12/11/2025 SUMMARY: Manage districtwide expenditure processes (non-payroll related) for all appropriated funds while ensuring compliance with district policies and Oklahoma School Laws and Regulations. ESSENTIAL FUNCTIONS: These statements are intended to describe the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required. Oversee requisition process for all appropriated funds. Determine that encumbrances do not exceed appropriations. Ensure all expenditures are properly coded per Oklahoma Cost Accounting System (OCAS). Initiate purchase orders after appropriate requisition approval process. Prepare purchase orders for issuance of checks to vendors after receiving appropriate invoice documentation and verification that the applicable goods or services have been received in full by the school district. Maintain purchase orders with supporting documentation on file for required time frames. Be prepared to provide these files to appropriate personnel upon request. Provide Encumbrance Reports as required for monthly Board meetings. Provide communication and guidance to school sites and departments regarding purchase order process. Assists with special projects. All other duties as assigned by the administrator. SUPERVISORY RESPONSIBILITIES: None. QUALIFICATION: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or equivalent. Three (3) years of experience in a closely related field. KNOWLEDGE/SKILLS/ABILITIES: Computer literate. Excellent written and oral communication ability. Ability to follow all district policies and procedures. Ability to work independently, displaying initiative and enthusiasm for the tasks being done. Strong communication skills, orally and in writing, with faculty, staff, team members, and administrators. Ability to work without supervision and work as a team player. Ability to manage confidential information in a manner that respects students, families, and employees. Ability to listen effectively. Ability to perform duties with awareness of district requirements and Board of Education policies. Ability to prioritize and manage available time to complete assigned tasks. Ability to complete multiple tasks simultaneously. LANGUAGE SKILLS: Ability to speak clearly in well-modulated voice with good diction. Ability to read, write, and interpret the English language in a variety of forms including procedure manuals and school law books. Ability to communicate clearly and concisely, both orally and in writing. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. COMPUTER SKILLS: Ability to create, edit, and share digitally in both Microsoft Office and Google environments. Comfortable learning new software applications. Ability to fully understand and maximize capacity of district accounting software and assist other users. LICENSES and REGISTRATIONS: Current driver's license in good standing. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use his/her hands and fingers to handle or feel and reach with arms and hands and will frequently repeat the same hand, arm, or finger motion such as when word processing or setting up payroll information. The employee is occasionally required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is required to lift up to 10 pounds frequently and up to 25 pounds occasionally. Vision abilities required to perform this job include close vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee's work area will be inside. The noise level in the work environment is usually quiet to moderate. Walking traffic of employees and visitors through the work area is frequent and normal.

Job Description POSITIONS REGULARLY AVAILABLE: Administrative Assistants Office Assistants Academic Advising Admissions and Records Groundskeeper Minimum Qualifications: Must be a current Rose State College student eligible for federal Financial Aid as determined by the Rose State College Finanical Aid office. An unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. All finalists may be subject to a background check and/or drug test. Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ******************************************************************************** Rose State College is an Equal Opportunity Employer In accordance with the Americans with Disabilities Act, reasonable accommodations in the application process will be provided upon written request. 6420 SE 15th STREET ~ MIDWEST CITY, OK ~ 73110-2799 Powered by ExactHire:156463

Secretarial/Clerical/HS Attendance Secretary Norman Public Schools Attendance Secretary Job Description Job Title: Attendance Secretary-High School/High School Credentials: None required for this position. Education: High school diploma or GED Training or experience required: 6 months to 1 year of secretarial experience. Some computer experience is helpful. Reports to: Principal Contract: 200 A Salary Schedule: Secretary 2 FLSA Classification: Non-exempt Essential Job Functions: Effectively manage all communications between students, parents, school personnel, and other staff especially as it relates to student attendance and other counseling concerns. Call parents to inform them of student absences. Input attendance information into the computer (absences excused or unexcused, check in and out, ISS, parent contacts, etc.). Inform the principal of student attendance. Assist with registrar's function including enrolling or withdrawing students, creating/preparing student files including immunization records, etc. Obtains books and other school property. Make files for new students and properly input address and other pertinent data into the computer. Check students in and out of school. Send messages to students as requested by parents. Notify teachers of in school and out of school suspensions and appropriate assignments for those missing school. Send for homework for those missing school. Type on computer, word processor, or typewriter from rough draft. Compile and assist with preparing documents, reports and communications. Receive and direct visitors, handle telephone calls, and provide assistance or technical information concerning policies, procedures, and other details. Take and deliver messages. May assist in opening and distributing mail. May backup any other clerical position in the school. May assist with getting substitutes. Input data into manual or electronic records concerning attendance of staff and students and other information. May operate two-way radio/intercom to dispatch information. Organize and maintain various files including confidential and tickler files. Schedule meetings and make sure all information and arrangements are completed. Operate modern office equipment including a computer and must be able to input attendance information. Perform other clerical functions like replenishing office supplies and tests; duplicating material; taking student ID pictures; assigning buses to students; updating bulletin boards; and keeping reception area presentable. Supervise Office Aides/Assistants. Give new students a map of the school, their schedules and assign a student aide to show them around. Perform other duties as assigned. Knowledge, Skills, & Abilities: Successful performance of the job requires good customer service/people skills and to handle problems and provide information and technical assistance as requested. It requires complying with safety guidelines and policies to reduce accidents or injury to staff or to students. It requires following school dress standards, proper attendance or leave policies, and other work-habits concerns for staff. Creativity, initiative and effective problem solving are critical to the success of the position.Help manage the computerization of school district operations. Provide training and support to district staff in the use of administrative computer systems. Perform such tasks to the ultimate benefit of the educational program. An incumbent in this position will utilize discretion, ingenuity and independent judgment due to the complexity of the job. Since there may be several ways to solve a problem, an incumbent is free to choose the solution.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

TITLE: Secretary QUALIFICATIONS: 1. A reasonable degree of proficiency in typing and keyboarding. Working knowledge of basic office procedures and the operation of common office equipment and machines. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. REPORTS TO: Director of Special Services SUPERVISES: All assistant secretaries in the school building. JOB GOAL: To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized. PERFORMANCE RESPONSIBILITIES: Performs the usual office routines and practices associated with a busy yet productive and efficient office. Prepares correspondence, reports, notices, and recommendations as required. Maintains such student records as shall be required. Places, receives and routes all incoming calls. Maintains a daily teacher attendance log and the attendant records for substitute teachers. Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form. Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed. Orders and maintains supplies as needed. Performs any bookkeeping tasks associated with the specific position. Maintains a schedule of appointments and makes arrangements for conferences and interviews. Welcomes visitors and arranges for their comfort. Performs such other duties as may be assigned. TERMS OF EMPLOYMENT: Ten, eleven or twelve-month year. Salary and work year to be according to the current schedule. EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on evaluation of noncertified personnel.

Classification Title Temporary Non-Exempt Working Title Box Office Specialist - Temporary Datatel Position ID GLED0BOXOFSP1A Annual Hours As needed or assigned not to exceed 25 hours per week or 750 hours in a fiscal year. Placement Range $15.00 Position Type Temporary Part-time Job Category Non-Exempt General Description The Box Office Specialist manages ticket sales, reporting, and customer service for events held at the OCCC Bruce Owen Theater, the Visual and Performing Arts Center Theater, and other campus or community venues. This position supports both subscription and single-event ticket sales and plays a key role in daily box office operations. Responsibilities include assisting patrons with ticket purchases, maintaining accurate patron records, preparing sales reports, and handling cash and financial transactions through an online ticketing system. The ideal candidate is detail-oriented, organized, and comfortable multitasking in a fast-paced environment. Strong customer service skills are essential, along with basic accounting and administrative abilities. This role provides ticketing support for OCCC campus and community events, including advance sales and on-site event operations. Reports To Box Office and Marketing Manager What position(s) reports to this position? N/A Minimum Education/Experience High School Diploma Required Knowledge, Skills & Abilities Demonstrated ability to handle financial transactions accurately, including balancing daily box office sales and reports. Strong verbal and written communication skills, with the ability to provide clear, professional customer service to patrons and colleagues. Working knowledge of box office operations, ticketing systems, and the role of the box office within a larger business or event operation. Proven ability to work effectively as part of a team while also managing individual responsibilities independently. Proficiency with Microsoft Office and similar software applications, including the ability to learn and use online ticketing systems. Strong customer service and leadership skills, including conflict resolution, accountability, and supporting a positive work environment. Ability to remain organized and effective in a fast-paced, deadline-driven environment, especially during live events. Physical Demands/Working Conditions 1. GENERAL PHYSICAL REQUIREMENTS: This position is primarily sedentary. The employee may occasionally exert up to 20-30 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. 2. PHYSICAL ACTIVITIES: This position requires frequent movement throughout the venue, office, and OCCC campus. The employee must frequently communicate with and listen to patrons, vendors, administrators, faculty, staff, students, and others in order to perform the essential functions of the position. The ability to exchange accurate information in a variety of situations is required. The employee must frequently operate a computer, office equipment, and mobile devices to perform essential job duties. The employee must frequently position themselves to access materials at varying heights, including above head level and at ground level. 3. VISUAL ACUITY: This position requires the ability to observe, judge, and assess the accuracy, neatness, and thoroughness of work, as well as to make general visual observations. 4. WORKING CONDITIONS The essential functions of this position are primarily performed in an indoor office and venue setting. Preferred Qualifications High School Diploma. Experience with ticketing system. Customer service and/or performing arts box office experience. Required Training Work Hours Up to 25 hours per week. Daytime office work Monday-Friday, and evening/weekend hours during scheduled Box Office events. Department Cultural Programs Job Open Date 01/08/2026 Job Close Date Open Until Filled No HR Contact Rose Sanchez Special Instructions to Applicants Applicants are to thoroughly complete the online application and attach the following required documents: a resume and a cover letter explaining why you're interested in the position and what makes you qualified for it. Applicants who do not attach the required documents will not be considered for the position. For application assistance or questions, please contact Human Resources at **************, Monday through Friday between the hours of 8:00 AM and 5:00 PM. Posting Number Student, Work Study, Temporary_0402920 Job Duties Job Duties (Position Specific) (The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Job Duties (Duties Assignment Statement) Oversee daily box office operations to support revenue goals and ensure efficient, customer-focused service. Process ticket sales for subscriptions and single events, including advance and on-site sales, while maintaining accurate patron and sales records. Manage and maintain the ticketing database, including patron information, seating plans, and event setups. Coordinate with event coordinators and internal departments to support ticketed campus and community events. Support event marketing efforts by assisting with ticket promotions, sales setup, and reporting. Ensure all box office procedures and contractual obligations are carried out with accuracy, integrity, and compliance. Implement and maintain accurate accounting practices for ticket sales, including daily reconciliation and reporting. Manage cash flow from multiple sales channels, including in-person, online, and phone transactions. Administer ticketing software, including building events, designing and verifying tickets, and monitoring web sales. Build and maintain positive relationships with patrons, subscribers, and community partners through professional and responsive customer service. Address and resolve customer questions or concerns in a timely and courteous manner. Prepare and distribute event-related sales reports, statements, and financial summaries. Aid Box Office Manger in supervising box office operations on event days, including staffing oversight, troubleshooting, and final reconciliation. Perform Ticket Sales Representative duties as needed to support operations. Collaborate with Front of House Managers to ensure ticket scanners and related equipment are current, functional, and ready for events. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

Secretarial/Clerical Job description attached. For salary, please refer to hourly support pay scale at **************************** Attachment(s): Attendance Secretary - Secondary.pdf

Campus OSU-Oklahoma City Contact Name & Email Lynne Burgett, ************************* Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length 6 months or less Hiring Range $10.50 - $12.00 Priority Application Date Resumes will be accepted until position is filled. About this Position Federal Work Study Eligible students can earn up to $12.00 per hour. The federal work-study program (FWSP) enables eligible students to be employed by OSU-OKC either on or off campus. This program is designed to give students the opportunity to work part-time to help meet the costs of their post-secondary education. Rate of Pay: $10.50 an hour on-campus; $11.00 an hour for Community Service; and $12.00 an hour for Community Service tutoring positions. Students may work up to 20 hours per week depending on individual eligibility, which is determined through the Financial Aid office. Four reasons why Federal Work Study is the way to earn money: Work hours are typically scheduled conveniently around your classes Money earned does not hurt your financial aid eligibility for next year Opportunity to network and gain skills to build your resume before graduation Participation in the FWS program may lead to full-time employment with OSU-OKC Federal Work Study jobs are open to current students at Oklahoma State University - Oklahoma City campus. Job responsibilities will vary with each position. Positions will involve contact with students, staff, faculty and local community agencies. Positions Available on Campus are $10.50 per hour. Community Service Positions Available off Campus are $11.00 per hour. Community Service Literacy Program $12.00 per hour. Required Qualifications Applicants hired for a "Federal Work Study Program" job must apply for and receive financial funding for "Work Study" from "The Office of Financial Aid & Scholarships" at OSU-Oklahoma City. Working Conditions: • Must be able to work flexible hours to include some nights and weekends. • Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms. Physical Requirements: • Duties require extended periods of sitting, talking and listening. • Duties require extensive use of computers, telephone and other office equipment. • Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift). The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations

Secretarial/Clerical Job Description SHAWNEE PUBLIC SCHOOLS Job Title: Administrative Assistant - Receptionist Reports To: Business Manager Site: Central Office Qualifications Credentials: None Education: High school diploma and specialized training in computers and business applications preferred. Training or Experience Required: 1-2 years of clerical experience handling switchboard/receptionist work. Must be able to input data while handling reception/switchboard activities. Job Summary: Performs skilled level switchboard/receptionist/clerical duties under limited supervision to assist those individuals who are calling or coming to see someone in the administration building. Handles such other routine requests as is necessary at the front desk. Follows generally standardized operating policies and procedures. On occasion may need to interpret policies and procedures. Knowledge, Skills and Abilities: Knowledge of basic hardware and software functions and networking preferred. Communication Skills (oral, written, or business): Basic communication skills to exchange information, give/receive simple instructions and respond to inquiries; includes filling out forms. Knowledge of grammatical structure, vocabulary for preparing correspondence from rough draft or proofing of completed material. Communicates on the phone in clear, grammatically correct English. May train and direct parents, students, and volunteers. May compose correspondence when needed for Principals. Data Recording/Record Keeping: Performs data recording/record keeping operations determining what changes need to be made to existing records, including computerized records. Mathematical Skills: Performs routine computations requiring a knowledge of addition, subtraction, multiplication and division using whole numbers, fractions, decimals and/or percentages. Reading and Interpreting: Reads and interprets routine written or printed materials such as charts, diagrams, maps or instruction material. Business Machines (like computers, copiers, etc.): Uses and maintains business machines that can be easily learned from simple manuals or simple verbal instructions. Such machines include but are not limited to photocopiers, microfiche readers, CRT/computers, calculators and multi-line telephone consoles. In addition, uses more complicated software programs consisting of word processing, spreadsheets and mainframe applications. Office Filing and Retrieving: Responsible for establishing and/or maintaining an existing filing system. Spelling Skills: Spells correctly and proofreads work of others concerning spelling and grammatical structure. Typing Skills: Typing at 50 WPM at 90% accuracy required. Contact with Others: Has regular contact by telephone or in-person with the public to determine actual information needed. Expected to try and resolve parental complaints but if not able to do so, will refer the caller to the principal. Essential Job Functions (Performance Responsibilities): 1. Properly greets visitors, determines their needs and directs them to the proper office. Offers coffee and/or reading material to those waiting to see someone in the office. 2. Handles all telephone communication that comes into the building and directs calls to the proper parties. Must be able to know how to direct calls and answer routine information. 3. Maintains an attractive and comfortable reception area that includes a reading table stocked with periodicals of general interest. 4. Reports immediately the presence in the building of any visitor who bypasses the reception desk or any suspicious activity or unusual behavior on the part of visitors. 5. Receives, sorts and delivers all Central Office mail to appropriate departmental areas. 6. Receives all outgoing Central Office mail daily, meters postage on authorized mail and sorts all mail into zip code order. 7. Prepares parcels for mailing or shipping. Receives and distributes shipments from teachers and delivery services. 8. Keeps an accurate accounting for all postage spend per site and department. 9. Performs other duties as assigned. Contact with Others: An incumbent in this position has regular to constant contact by telephone or in-person with the public to determine actual information needed. The incumbent is expected to know about the operations in the entire district to handle routine inquiries and/or properly direct calls. Must be able to deal with the public with tact and diplomacy since this is a critical first impression position. Other Performance Measures: Successful performance of the job requires good customer service/people skills to elicit information, resolve problems and provide information as requested. Requires following safety guidelines and policies to reduce personal accident or injury, inclusive of the District Exposure Control Plan for Bloodborne Pathogens. Requires following school dress standards, proper attendance or leave policies, and other work-habits concerns. Creativity, initiative, and effective problem solving are important to the success of the position. Supervision exercised: None. Complies with the District's Mission Statement in which students are to be provided with skills, knowledge and attitudes to become lifelong learners, complex thinkers, and responsible citizens in an ever-changing global society. Physical/Mental Requirements and Working Conditions: Employee must have the dexterity to operate keyboards, computers, copy machines, and other office/instructional machines. Must be able to communicate with staff, students, and parents. Able to communicate on the telephone. Must be able to follow health and safety guidelines. Terms of Employment: Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the District. (remaining days of 260-day contract) Evaluation: Performance of this job will be evaluated in accordance with provisions of the Shawnee Board Policy on evaluation of personnel. FLSA Status: Exempt Revised: October 20, 2025

This position is only for current, approved Santa Fe South High School students who qualify for Student Work Study through the Department of Rehabilitation Services. If you have questions, please contact Monica McFarlin, Director of Special Education Services, at **************.