Office Administrator jobs at Tutor Perini

Collier Construction is looking for an Office Administrator, Project Manager and Superintendent Commercial Construction with an office located in Middletown, NY Projects are in 1.5 hr radius from Middletown NY. Current projects in Hudson Valley NY, Norwalk, CT and Milford, PA We do Pre-Construction, General Contracting, Design / Build and Owners Representation Project Manager and Superintendent - The position is for commercial work in both the public and private sector. Position will be overseeing multiple projects and working with inhouse superintendents, in-house carpentry staff as well as subcontractors. Candidate must be reliable, consistent, able to work professionally with project management, subcontractors and clients. Experience for all construction divisions in ground up and renovation. Additional skillsets are proficient blueprint and spec reading, scheduling, safety, submittal review, positive attitude, pre-planning, efficient close-out, quality control, note taking, run project meetings, problem solver and computer savvy. Must be able to work in a team environment as well as independently as required. Expertise in pre-construction and estimating is preferred. The position is based out of Middletown and projects throughout the Hudson Valley. Please send resume and cover letter. A detailed description of position will be discussed with selected candidates. We are an equal opportunity employer. We offer health benefits, flexible schedule and paid time off. Salary commensurate with experience. PM and Super Salary or hourly $40 - $75 / hr depending on experience ------------------------------------------------------------------------------------------------------------------------------- Office Admin - The primary role of the position is to assist ownership with scheduling, answering phone, assist with business development, database upkeep, act as right hand person, etc.. Secondary role is to assist in other administrative office tasks with other office staff (project managers, hr estimators, superintendents, accounting) Candidate must maintain ability to work in fast paced, deadline driven environment. Candidate will be able to work independently and well as in a team environment. Candidate will be able to handle competing priorities of other staff. Advancement to management within company over time is possible for the right candidate. Experience in commercial or residential is helpful, but not required. The position is based out of Middletown. The hours of the position will typically be 8-4:30, Mon - thru Friday, but some flexibility of hours and days is expected. Salary or hourly $20 - $40 / hr depending on experience Please send resume and cover letter. A detailed description of position will be discussed with selected candidates. We are an equal opportunity employer. Full time employees are offered health benefits, flexibility, remote work as agreed to, paid time off. Work Remotely Sometimes Job Type: Full-time Expected hours: 40 per week Benefits: Flexible schedule Health insurance Paid time off Compensation Package: Bonus opportunities Performance bonus Profit sharing Weekly pay Schedule: 8 hour shift Monday to Friday Work Location: In person

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Primary Function: Provides support to the project management team in office administrative and general service matters. Reports to: Project Manager Activities and Responsibilities: Manage day to day administrative operations and supplies, as well as administer invoices, spreadsheets, and project timelines. Lead and coordinate travel and travel-related activities. Assist in the preparation of the project's daily reports. Maintain expense reports. Support local housing (apartment and or hotel) arrangements for staff personnel. This includes assisting with residential leasing, scheduling related maintenance needs, Internet contracts, etc. Create and maintain document filing system for project Management in electronic and physical format. Maintain proper office supplies services for office equipment. Primary contact for external inquiries, supplies, vendors and distribution of USPS and FedEx mail. Assist with Purchase requisition, Purchase orders and positing GR's (SAP application) Other general duties and responsibilities may be assigned. SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE: Educational, competency, and experience requirements include: Technical diploma with a minimum of 3 years' experience working in a role with a strong service orientation. MS Office proficiency with proficient level skills- particularly in Excel, Word Sap for Hana Knowledge is a plus. Detail- orientated, adaptable, flexible with ability to prioritize. Ability to handle confidential and sensitive information with discretion. Exceptional interpersonal skills and professionalism with the ability to influence and build working relations among a diverse workforce. Available for travel assistance as needed. what we offer: Working in At TREVIICOS we give you a foundation that will anchor your career and provide fulfillment in the highly specialized field of ground engineering. You will Enjoy a dynamic environment with growth opportunities within an international group. We provide Exceptional Medical, Dental, Vision insurances We provide 401k Plan with employer match Note: We don't offer visa sponsorship, the ideal candidate mut be legally authorized to work un the USA and not requesting in the future any visa sponsorship Note2: This role is part of an in-house recruitment process. We do not require any headhunter or agency support. Please do not send candidate profiles, as they will not be considered. TREVIICOS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, ancestry, religion or veteran status, or any other status protected under applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

WHO ARE WE: Founded in 2011, Timberlane Partners is one of the most active Seattle-based real estate investment, development, and asset management companies specializing in multifamily real estate. Led by an experienced team, Timberlane has successfully acquired and developed over $1 billion of real estate assets throughout the West Coast and Mountain West. We pride ourselves on our disciplined, entrepreneurial approach, fostering long-term partnerships, and consistently delivering outstanding risk-adjusted returns. We are seeking a candidate with the ambition to scale aggressively. ABOUT THIS POSITION: The Office Manager serves as the operational and cultural hub of Timberlane Partners, ensuring the smooth day-to-day functioning of the Seattle headquarters. This role oversees facilities, IT coordination, vendor management, and office logistics, while also supporting team culture through events, engagement programs, and community initiatives. The Office Manager works closely with the Director of Operations and Executive Assistant to create a high-functioning, well-supported, and collaborative workplace. Job Title: Office Manager Job Type: Full-time Location: Seattle, WA (Hybrid - minimum 4 days/week in office) Reports to: Director of Operations Company: Timberlane Partners KEY RESPONSIBILITIES: Oversee daily operations of the Seattle headquarters, including facilities, supplies, and vendor coordination. Manage IT and A/V support in partnership with external providers (e.g., Interplay). Serve as point of contact for building management, contractors, and service vendors. Plan and execute team events, meetings, and cultural programs including Team Timberlane Meetings, offsites, and celebrations. Support recruiting and onboarding/offboarding processes, ensuring a smooth employee experience. Maintain a safe, clean, and organized work environment, including mail, parking, and supply management. Assist with office budget tracking, purchasing, and vendor invoicing. Partner with the Director of Operations and Executive Assistant on scheduling and event coordination. Foster a positive and inclusive workplace culture aligned with Timberlane's values. QUALIFICATIONS: 3-5 years of experience in office management, facilities, or administrative coordination. Excellent organizational and interpersonal skills. Strong attention to detail and proactive problem-solving mindset. Ability to manage multiple priorities and vendors in a fast-paced environment. Proficiency with Microsoft Suite and project management tools (e.g., Asana). Bachelor's degree preferred or equivalent professional experience. COMPENSATION: Full-time, salaried position, $65,000-$85,000 annually plus merit based annual discretionary bonus Employer-paid premiums for medical, dental, and vision coverage Health Care and Dependent Care Flexible Spending Accounts Employer-paid life insurance Long-term disability insurance Employee Assistance Program 401(k) plan with employer-matched of up to 4%: 100% of the first 3% contributed, 50% of the next 2% 20 days of paid time off (PTO) 10 paid holidays Professional development opportunities APPLICATION PROCESS: Please visit ***************************************** and click ‘Apply' - this will redirect you to the LinkedIn job posting to submit your resume. Timberlane is committed to a diverse and inclusive staff. We are interested in hearing from people who can work with diverse communities. Candidates of all backgrounds are strongly encouraged to apply.

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. We're Coming Back Together To Be Together 100% In Office & Onsite At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. Job Summary Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities. This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location. What You'll Do * (40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. * (20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management. * (15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed. * (10%) Provide supervision, guidance and training to lesser-experienced plant clerks. * (10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues. * (5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. What We're Looking For: Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred. Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is required. License: A valid Driver's License is required. Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette. Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise. Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly. Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch. Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up. Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable. Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization. Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments. Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary. Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. Other duties may be assigned as required. What You'll Like About Us: Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication. Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, and Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. Salary Range: The base salary range for this role is between $27.00 -$30.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. . Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. We're Coming Back Together To Be Together 100% In Office & Onsite At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. Job Summary Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities. This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location. What You'll Do * (40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. * (20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management. * (15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed. * (10%) Provide supervision, guidance and training to lesser-experienced plant clerks. * (10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues. * (5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. What We're Looking For: Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred. Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is preferred. License: A valid Driver's License is required. Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette. Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise. Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly. Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch. Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up. Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable. Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization. Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments. Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary. Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. Other duties may be assigned as required. What You'll Like About Us: Salary Range. The base hourly range for this role is between $24.00 - $28.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication. Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, and Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. . Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

at XL Industries Inc Senior Office AdministratorFull-Time | Oakland The Office Administrator is a highly visible, high-impact role responsible for supporting key executives while ensuring operational excellence across XL's Bay Area office locations. This position blends advanced administrative partnership, office and facilities oversight, hands-on office support, and cross-functional coordination. In addition to providing executive-level administrative assistance, this role includes regular front-desk coverage in the Oakland office and participation in day-to-day operational tasks such as maintaining common areas, organizing supplies, and supporting kitchen upkeep. In addition to providing high-level administrative support, this role will help shape and strengthen administrative operations across our offices, with the potential to take on functional leadership responsibilities as the administrative team grows. We are seeking a poised, resourceful, and relationship-oriented professional who thrives in a dynamic environment. This individual will represent XL with professionalism, discretion, and a strong sense of stewardship. Key Responsibilities:Executive & Administrative Support:• Manage and prioritize complex calendars for multiple leaders, ensuring alignment and clarity around competing priorities. • Exercise sound judgment when evaluating requests and safeguarding executive time. • Prepare and refine high-quality presentations, reports, and communications. • Serve as a trusted liaison for internal and external stakeholders, maintaining confidentiality and professionalism at all times. • Anticipate needs in fast-paced or ambiguous situations, providing thoughtful problem-solving and proactive support. • Offer coverage and partnership to other executives and administrative colleagues as needed. Office Management & Operations:• Oversee daily operations for Oakland and support operational coordination for the Milpitas office to maintain environments aligned with XL's culture and standards. • Provide oversight, guidance, and support to the Milpitas Office Coordinator to ensure alignment with XL's office standards and operational expectations. • Manage budgets and financial tracking for office-related activities, procurement, and facilities expenses. • Own the sourcing and procurement of supplies, equipment, and furnishings while ensuring cost effectiveness and vendor accountability. • Develop, maintain, and promote office management SOPs to support consistency and operational discipline across sites. • Lead space planning initiatives, workstation setups, office moves, and environment upgrades. • Identify opportunities to improve systems, workflows, and user experience. Facilities & Vendor Coordination:• Serve as the primary point of contact for building operations, facilities services, and maintenance partners. • Coordinate repairs, safety inspections, and tenant improvement initiatives across locations. • Build and maintain productive vendor relationships, contract oversight, and preventive maintenance schedules. • Ensure all sites meet XL's standards for safety, accessibility, and operational readiness. Employee Experience & Engagement:• Partner closely with People and Communications teams to deliver high-quality office events, celebrations, and culture-building activities. • Support programs that strengthen community presence, employee experience, and local engagement. • Champion XL's culture in daily operations, ensuring the Oakland office reflects our values and commitment to a positive workplace experience. Meeting, Event, & Travel Coordination:• Plan and manage logistics for meetings, department gatherings, conferences, and company-wide events. • Coordinate domestic travel for executives and team members, prioritizing accuracy, efficiency, and experience. • Prepare meeting materials and support follow-up actions to ensure continuity and accountability. Financial & Document Management:• Prepare and reconcile executive and office expense reports with accuracy and timeliness. • Monitor operational budgets and recommend cost-conscious improvements. • Maintain organized, accessible filing and documentation systems across locations. • Support research, project management, meeting briefs, and action tracking. Travel & On-Site Expectations:• Primary location: Oakland (home base) • Routine travel to Milpitas; periodic travel to Sacramento based on operational needs • Provide coverage across other XL offices during absences or peak operational periods Qualifications:• 3-5 years of experience providing administrative support, including direct support to senior leaders. • Experience managing office operations, facilities coordination, or multi-site administrative functions. • Demonstrated ability to provide functional leadership or coordinate team workflows. • Strong organizational and prioritization skills with the ability to navigate changing priorities. • Exemplary written and verbal communication skills. • High degree of professionalism, confidentiality, emotional intelligence, and interpersonal maturity. • Advanced proficiency in MS Office Suite and modern workplace collaboration tools. • Experience in construction, professional services, or operationally complex environments preferred. • Bachelor's degree preferred; equivalent experience accepted. Core Competencies:• XLI Steward • Bridge Builder • People Builder • Business Acumen • Continuous Learner • Strategic EdgeCompensation & BenefitsThe hourly pay range for this position is $88,000 - $110,000 annually, based on experience and qualifications. This compensation range aligns with California pay transparency guidelines.XL Construction offers a comprehensive benefits package, including: Medical, dental, and vision insurance 401(k) with company match Paid Time Off (PTO) and paid holidays On-the-job training and professional development opportunities

Job Description The Office Coordinator serves as the central support hub for Layton Services' administrative and front-office operations. This role ensures that the office runs efficiently by providing high-quality administrative support to the Managing Partners, organizing daily office functions, and serving as the first point of contact for employees, clients, and vendors. Compensation & Benefits: - Competitive Pay (Negotiable based on experience) - Paid Weekly, Direct Deposit - Mileage Reimbursement - Paid Time Off - Paid Holidays - 401(k) Investment with Layton Services' matching - Medical, Dental, Vision, and Life Insurance Key Duties and Responsibilities: - Assist with project coordination and scheduling as needed - Coordinate, maintain, and archive job-specific documentation - Audit monthly credit card statements - Track and Maintain company license renewals - Assemble Safety & Project Manuals - Answer phones, retrieve mail, perform bank drops, and complete general filings - Coordinate office lunches when needed - Maintain daily office cleanliness and organization - Support year-end and project close-out processes - All other duties as assigned Qualifications and Skills: - Basic accounting knowledge and experience in accounting software - Proficient in Office 365 (Outlook, Word, Excel, etc.) - Notary (May be obtained upon hire) - Valid driver's license & reliable transportation - Ability to learn quickly, multi-task, manage disruptions, and be self-motivated - Customer service driven - Detail-oriented - Prior experience in the construction industry preferred Required Competencies: - Oral Comprehension: Understanding spoken words and ideas - Written Comprehension: Understanding written information - Reading Comprehension: Interpreting written sentences in work-related documents - Oral Expression: Communicating information clearly through speech - Speech Recognition: Identifying and understanding spoken words - Speech Clarity: Speaking clearly and effectively - Writing: Communicating ideas effectively in written form - Active Listening: Paying full attention, understanding, and responding appropriately - Social Perceptiveness: Understanding others' reactions and behaviors - Near Vision: Seeing details at close range - Confidentiality: Protecting all company and client information in accordance with ethical standards and instructions Physical Demands: The physical demands listed below represent those required to successfully perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities. While performing the duties of this job, the employee is frequently required to stand and walk. The employee is regularly required to sit, talk, hear, and actively listen. Occasionally, the employee may be required to lift, carry, push, or pull items. The employee must regularly lift and/or move up to 15 lbs., and frequently lift and/or move up to 5 lbs.

The Office Coordinator serves as the central support hub for Layton Services' administrative and front-office operations. This role ensures that the office runs efficiently by providing high-quality administrative support to the Managing Partners, organizing daily office functions, and serving as the first point of contact for employees, clients, and vendors. Compensation & Benefits: - Competitive Pay (Negotiable based on experience) - Paid Weekly, Direct Deposit - Mileage Reimbursement - Paid Time Off - Paid Holidays - 401(k) Investment with Layton Services' matching - Medical, Dental, Vision, and Life Insurance Key Duties and Responsibilities: - Assist with project coordination and scheduling as needed - Coordinate, maintain, and archive job-specific documentation - Audit monthly credit card statements - Track and Maintain company license renewals - Assemble Safety & Project Manuals - Answer phones, retrieve mail, perform bank drops, and complete general filings - Coordinate office lunches when needed - Maintain daily office cleanliness and organization - Support year-end and project close-out processes - All other duties as assigned Qualifications and Skills: - Basic accounting knowledge and experience in accounting software - Proficient in Office 365 (Outlook, Word, Excel, etc.) - Notary (May be obtained upon hire) - Valid driver's license & reliable transportation - Ability to learn quickly, multi-task, manage disruptions, and be self-motivated - Customer service driven - Detail-oriented - Prior experience in the construction industry preferred Required Competencies: - Oral Comprehension: Understanding spoken words and ideas - Written Comprehension: Understanding written information - Reading Comprehension: Interpreting written sentences in work-related documents - Oral Expression: Communicating information clearly through speech - Speech Recognition: Identifying and understanding spoken words - Speech Clarity: Speaking clearly and effectively - Writing: Communicating ideas effectively in written form - Active Listening: Paying full attention, understanding, and responding appropriately - Social Perceptiveness: Understanding others' reactions and behaviors - Near Vision: Seeing details at close range - Confidentiality: Protecting all company and client information in accordance with ethical standards and instructions Physical Demands: The physical demands listed below represent those required to successfully perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities. While performing the duties of this job, the employee is frequently required to stand and walk. The employee is regularly required to sit, talk, hear, and actively listen. Occasionally, the employee may be required to lift, carry, push, or pull items. The employee must regularly lift and/or move up to 15 lbs., and frequently lift and/or move up to 5 lbs.

Evergreen Innovation Group, part of the DPR Family of Companies, is seeking a detail-oriented and proactive Field Office Coordinator with at least 2 years of experience in commercial construction. This role is pivotal in ensuring smooth day-to-day operations across multiple projects and supporting both field and office teams. Responsibilities will include but may not be limited to the following: Supervisory Responsibilities None. Duties and Responsibilities Project setup and document control. Review owner contracts to understand deadlines and requirements. Manage and oversee the lifecycle of subcontracts. Handle job specific accounting functions, accounts payable and receivable, and project close out. Act as the point of contact for facilitating essential communication and job specific forms. Follow up on projects/tasks to ensure action items are completed. Create and analyze financial reports. Assist in cost management. Assist in project compliance and auditing payroll. Perform general administrative duties, including organization, jobsite support, coding invoices for the office, event planning and fleet coordination. Communicating with and support craft employees, including, but not limited to, hiring within internal system, entering benefits, per diem, weekly payroll/entering time, and apprenticeship program. Assist in coordinating internal and external trainings. Participate in the planning and execution of company events. Manage purchasing card program within region. Required Skills and Abilities Strong communication and interpersonal skills. Ability to identify and resolve complex issues. Team player with the ability to remain flexible with day-to-day tasks. Ability to think critically and prioritize work tasks. Proficient in Microsoft Office. Knowledge of Bluebeam and CMiC a plus. A strong work ethic and a “can-do” attitude. Education and Experience A minimum of 2 years within the construction industry. Knowledge of the construction project lifecycle. Electrical commercial construction experience preferred. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Interstates is growing, and we're excited to welcome a motivated Office Coordinator to support our regional office team. In this role, you'll be a go-to resource-keeping daily operations running smoothly, assisting team members, and ensuring every detail is handled with intention. We're looking for a flexible, detail-driven professional who enjoys collaboration and finds fulfillment in supporting others. Key Responsibilities: * Payroll & Time Entry - Process time tracking for on-call, after-hours, and per diem. * Office & Job Site Support - Assist with scheduling, data entry, and document management using Microsoft Office and internal systems. * Organization & Attention to Detail - Keep files, schedules, and records accurate and up to date. Support leadership with meeting agendas, communication, and planning. * Customer Service & Communication - Act as a go-to resource for field employees, vendors, and leadership. Answer phones, coordinate travel, and assist with office inquiries. * General Office Duties - Process invoices, order supplies, and help coordinate office events. Required Skills: * Communication: Strong verbal and written communication skills * Organizational Abilities: Detail-oriented with the ability to prioritize tasks and manage multiple responsibilities. * Interpersonal Skills: Professional & approachable demeanor while maintaining discretion and confidentiality. * Technical Skills: Proficient in Microsoft Word, Outlook, Teams, Excel. * Self-Motivation: Ability to work independently with minimal supervision. * Teamwork: Collaborative mindset and commitment to contributing to a positive work environment. * Reliability: Dependable with strong attendance and time-management skills Physical Requirements: This position may require occasional lifting (up to 10 lbs) and involves periods of sitting, standing, walking, and using your hands. Reasonable accommodations can be made for individuals with disabilities. Education & Experience: * High school diploma or GED required * 1-2 years of related experience, vocational training, or a combination of education and experience is preferred Compensation: The pay range for this Office Coordinator position is $24-28/hr + benefits. Our salary ranges are determined by the experience and education required, and level of responsibility. The range posted for this role represents a range that Interstates, in good faith, believes it is willing to pay at the time of this posting. The pay is determined by job related skills, training, education, and experience. Location: This position is 100% in office. The hours are 7:30 am-4:00 pm. Benefits: * Health, Dental, Vision, and Life Insurance * Company-paid Short and long-term disability * Paid time off and Holidays * Matching 401k program * Pay for performance bonuses. * HSA contributions * Casual dress code * Safety focused culture * Family-focused culture * Community Giveback opportunities Interstates is an Equal Opportunity/AA Employer and provides a drug-free work environment. Apply today and be part of a dynamic, growing team where you'll be valued and supported! Application Deadline: January 31st, 2026 Applications received after this date may still be considered depending on the status of the search.

* Employee Referral Eligible* Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. What You'll Do: Collaborate. Provide assistance for all plant administrative activities across the area of responsibility, including maintaining detailed documentation of plant administrator procedures specific for each location, participating in the development and implementation of a best practice for plant administrators, and ensuring that locations comply with established internal control policies and procedures for the region. Coordinate Customer Orders. Weigh customer trucks, provide timely and accurate tickets to customers, and ensure the smooth flow of traffic across the scales. Assist in the coordination of truck dispatch orders to ensure maximum efficiency. Verify tickets are numbered and dated. Ensure time accuracy and that customer trucks leave the yard properly loaded. Perform Daily Plant Duties. Perform a variety of daily administrative plant duties as required by the plant manager or region accounting (e.g. purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs, and running local reports for plant manager). Prepare Monthly Financial Information. Prepare month-end closing information for Accounting based on the current closing schedule. Prepare detailed analyses of monthly margin and cost statements as requested by location management. Reconcile time cards for all plant personnel, ensuring correct hours are reported and paid. Serve as Plant Contact. Receive guests and answer phones, directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. General Office Management. Maintain correct levels of inventory for all plant and office materials, ordering new materials when appropriate. Prepare correspondence, reports, manuals, and forms. Work with region's Human Resources department to handle personnel requests and problems. Work with region's Safety department to handle safety and environmental issues. Additional Responsibilities. Other duties as assigned. Skills You'll Need: Experience. Experience in bookkeeping, accounting, or related experience is preferred. Experience in aggregates, construction, or an industrial environment is preferred. Knowledge of Accounting Principles. Must possess a fundamental understanding of accounting principles and have knowledge of common office practices, procedures, and use of office equipment. Technology Skills. Must be able to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word, Excel, and Google Suite. Interpersonal Skills. Must have outstanding communication skills and the ability to interact well with people in all levels of the organization. Integrity. Must act with unyielding integrity and honesty in business transactions, promote company policies, and hold self and other employees accountable. What You'll Like About Us: Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication. Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets up apart is the work we do impacts daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. Hourly Range: the hourly range for this role is between $21.03 - $24.27. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions. NOTICE TO TEMPORARY STAFFING AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERS Vulcan Materials Company has an internal recruiting department. Please review our policy as it relates to the use of temporary staffing agencies, placement services and professional recruiters.

Environmental Designs Monarch Landscape Companies is a family of successful landscape brands in eight states across the United States. We are a values-based learning organization committed to being the best place to work as a landscape professional. At Monarch Landscape Companies, your achievements determine your rewards, your abilities define your success, and your professionalism leads to autonomy! Responsible for the accurate and timely execution of administrative functions in support of Branch operations. Create and maintain a positive, professional working environment that reflects the organization's mission, vision and values. JOB SUMMARY: Responsible for the accurate and timely execution of administrative functions, in support of Branch and/or Region operations in conjunction with Corporate functional department needs. MINIMUM QUALIFICATIONS: Education High School diploma or equivalent. BA in Business Administration, Human Resource Management or similar field preferred. Experience 2-4 years related work experience. License or Certification Valid Driver s License in state where employed preferred. Certified Public Notary License in state where employed preferred. Specialized Skills Strong internal and external customer service Ability to demonstrate a positive professional demeanor and contribute to a culture of excellence Effective oral and written communication. Ability to speak effectively before employees individually or in a group setting Proven track record of very high attention to detail and organization. Proven ability to work within time constraints with limited supervision. Ability to prioritize workload and change direction quickly depending on deadlines. Ability to adjust to changing priorities and handle multiple tasks simultaneously, with attention to detail. Intermediate to advanced understanding of the Microsoft Office Suite, CRM and ERP systems. Ability to define problems, collect data, establish facts and draw valid conclusions. Bi-lingual English/Spanish strongly preferred, including ability to read, interpret and translate documents and make verbal presentations. Ability to read, write and comprehend English. Regular, on-time attendance to established work location. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to think rationally and maintain positivity and professionalism in a fast-paced, high-stress environment. Constantly required to talk, hear, see, sit, stand and walk. Must be able to see at close vision, distant vision, peripherally, have depth perception and have the ability to adjust focus. Frequent use of hands to manipulate, handle or feel objects, tools or controls. Occasionally required to lift and/or move up to 25 pounds. Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Constantly required to use computer-based systems. Frequently sits for long periods of time in an office environment. ESSENTIAL DUTIES Office Administration Assist in organization of company functions and meetings including facility allocation and catering. Provide general clerical duties, including typing, faxing, scanning, answering phones, greeting visitors and filing. Handles all scheduling associated with office machine maintenance. Assist with general IT requests, including cell phone management. Monitor the inventory of, and requests for all office supplies and completes online ordering. Welcome and directs visitors, vendors and applicants as front desk administrator. Responsible for complying with and meeting all company driven deadlines. Maintain and protect sensitive company data by adhering to internal security controls. Fiscal Responsibilities May assign system generated Purchase Orders (PO) upon request. Reconcile vendor invoices against open PO report. Analyze reports and job data for discrepancies or issues and share findings with Office Manager/Controller. May manage various stages of work order process, including quote creation, approval, scheduling, and closure. Timely and accurate processing of non-recurring accounts receivable invoicing. Contract Administration Assist Business Development with contract proposals, RFP s and customizing appropriate sales & marketing materials. Consult with Marketing/Customer Service as needed. Responsible for the setup and/or removal of all maintenance accounts in the various computer-based systems related to Branch operations. Responsible for generating renewals and revisions of active maintenance contracts. When assigned, handle portal activity for key clients and chain accounts. Maintain subcontractor list for contract and insurance compliance. Human Resource Responsibilities Reconcile employee timecards and enter data into computer-based system. Have a working knowledge of the company Employee Handbook and be able to answer general questions from employees. Ensure effective communication to and from employees and Corporate functional groups. May assist with general recruiting functions. Assist in on-boarding, orientation and off-boarding of Branch employees. Assist with annual healthcare open enrollment. Review and process employee status change paperwork to ensure complete, accurate, and compliant information. Review and process payroll variances, including missed pay, additional pay, or pay correction requests. Ensure accuracy of I-9 documents and active and inactive records are kept in compliance of federal regulations. Review and submit incident reports into online system. All other duties as assigned. Total Rewards At Monarch, we strive to deliver a Total Rewards package that will attract, engage, and retain top talent. Elements of our Total Rewards package include competitive base pay and variable compensation opportunities. Monarch also provides eligible employees with an array of additional benefits, including: The opportunity to enroll in a variety of healthcare benefit programs, including medical, dental, and vision plan options; flexible spending accounts; retirement savings plans; term life/ad&d; and a number of supplemental insurances Company Provided Life/AD&D Employee Assistance Program 7 Paid Holidays 3 Days Paid Bereavement 5 Days Paid Jury Duty Employee Equity Program Paid Time Off Starting at 2 weeks per year Sick Pay in accordance with applicable state or local ordinance On-Demand Pay Through A Partnership with DailyPay Referral Bonuses Programs Gym Membership and Mobile Carrier Discounts Education Assistance Best-in-Class Learning Management System Career Advancement Opportunities The specific programs and options available to any given employee may vary depending on eligibility factors such as position, tenure, geographic location, and the applicability of collective bargaining agreements. Please note that the salary information shown below is provided in compliance with state specific laws. Salaries are based upon candidate experience and qualifications, as well as market and business considerations, and therefore may be different in other locations or operating divisions. Pay range: $21 - $25 This position will remain open until filled. Enviromental Designs is an EEO and E-Verify participating employer. Enviromental Designs is an On Demand Daily Pay employer

Office Administrator Job Description Using exceptional organizational skills, and strong technical skills, provides administrative support services to maintain safety standards in the field. This position also provides support for multiple departmental functions and system processes. Organizes and maintains electronic and manual records. Leads and supports administrative process improvements and aids with special projects. JOB DUTIES: The duties for this position will include and not limited to the following. Proctor Veriforce training and assist employees as needed Monthly safety reporting. Review client based notifications and push information out to the field. Mange multiple safety databases. Assist managing safety dashboards. Ensure the PPE inventory is always stocked. Assist with incident investigations and gathering all relevant information to finalize reports. Schedule trainings as needed. OSHA filings Submit daily time sheets for trainees. SPECIAL SKILLS OR REQUIREMENTS: Qualified candidates must possess the following special skills and or requirements to be considered for this position. Demonstrate understanding of safety as related to construction. Ability to communicate verbally and in writing with multiple levels of team members. Familiar with Microsoft Office Suite (Word, Excel, PowerPoint, etc.) Demonstrate attention to detail and thoroughness. Great organizational skills. Ability to meet deadlines and complete work in a timely matter. Familiar with OSHA standards. Bilingual preferred, but not required. EDUCATION AND/OR EXPERIENCE: Two years related administrative or customer service experience required. High school diploma required; Associate degree preferred. 1-2 years of experience Microsoft Office computer skills, email and Internet competency required.Ability to become proficient in required departmental software. Knowledge of OSHA standards. Ability to prioritize and work with limited supervision. Ability to work independently and with others. COMPANY BENEFITS: Paid vacation, holiday, and sick time. 401K (with company contribution match) Health Benefits Packet includes: Multiple medical and dental plan options Voluntary vision, life, and AD&D plans Aflac Employee Assistance Program This position is onsite. This position has no supervisory duties.

The Field Office Admin is responsible to support the onsite field team at the construction project site. Responsibilities: Verify accuracy of billing data and revise any errors. Manage and process invoices, pay applications, and purchase orders with supporting documents as needed. Communicate with trade partners and vendors to obtain and update account information. Assist in the preparation, issuing and tracking of RFI's, EWO's, SWA's and Backcharges. Compile project close out documents. Prepare and submit petty cash reimbursements and process expense reports. Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime. Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA's, and trade partner daily reports. General receptionist duties to include but not limited to greeting visitors upon arrival to the office, answering the phone, processing incoming mail and deliveries. Making travel arrangements for jobsite visitors and new and/or transferring employees as needed. Maintain upkeep of the appearance of office trailer and light housekeeping. Upkeep of office supplies and reorder as needed. Ordering and picking up meals for onsite meetings. Requirements: High School Diploma, GED or equivalent 1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry Strong computer skills including knowledge of Excel, Word, MS Office Suite, Viewpoint, and Textura experience is helpful Valid Drivers' License required Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities Hoar does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Hoar without a prior written search agreement will be considered unsolicited and the property of Hoar. #AlwaysInProcess #constructionmanagement

Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial. **Austin Bridge & Road** is seeking a **Field Office Administrator** to support administrative operations on one of our projects in **Austin, Texas** . **Responsibilities:** + Assist with field payroll functions for hourly and salaried employees, ensuring all hours worked are properly documented, coded, and reported to the accounting department. + Process invoices and pay requests from suppliers and subcontractors, ensuring all necessary backup documentation is on file before approving payments. + incorporate change order revisions into the schedule of values. + Assist in preparing the monthly job status report. + Ensure all project cost items are coded correctly and processed in a timely manner. + Monitor performance reports for accuracy and assist the project manager in making necessary revisions. + Coordinate jobsite personnel functions, including pre-employment screenings, drug tests, reference checks, and new employee enrollments. + Assist the project manager with tasks related to project closeout. + Prepare safety reports, equipment inventories, and maintenance records, ensuring all equipment is reported for insurance purposes. + Maintain the project filing system. + Perform general office and clerical duties. + Complete other tasks as assigned. **Qualifications:** + 2+ years of experience managing payroll, invoicing, and project cost tracking in the construction industry. + Experience in project scheduling, change order management, and subcontractor coordination. + Experience handling jobsite personnel functions, including hiring, onboarding, and safety compliance. + Experience maintaining project filing systems and preparing reports for management. + Strong organizational and communication skills with experience managing multiple tasks and meeting deadlines. **Requirements:** + High School Diploma/GED or higher + Valid driver's license + Requires working outdoors at times in the rain or snow and during cold, warm, and hot temperatures. + Must be able to work on call as needed. + Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position. **Benefits & Compensation** We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. **We are proud to be a 100% Employee-Owned Company (ESOP)!** To learn more about our employee-ownership structure, please go to ********************************************************* . **Austin Bridge & Road is an Equal Opportunity Employer.** _See_ the "Know Your Rights" poster available in English (****************************************************************************************** and Spanish (******************************************************************************************** . **About Austin Bridge and Road** A leader in the heavy highway and transportation industry for more than 100 years, Austin Bridge & Road delivers asphalt and concrete services, and builds landmark projects such as complex highway interchanges, tollways, runways, bridges, rail projects, and water/wastewater facilities. To learn more about us, visit ************************************************* . **No Third-Party Inquiries Please** This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( _i.e._ , payment must be required pursuant to the terms of a written agreement). Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company. **Accessibility Note** If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the **People Services Team** at ****************.** Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.