Administrative Assistant jobs at UC Health

Full-Time, 40 hours/week Monday - Friday 8 a.m. - 5:00 p.m. Onsite Reports directly to the Operations Manager for Administration and required to support a Chief (level). Provides administrative and confidential secretarial support to members of the Executive Leadership Team in the performance of their duties. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis. Responsibilities: 1. Creates and monitors required paperwork for vendor and physician contracts throughout the routing process and secures all approvals/signatures. 2. Identifies and submits Community Benefit activity for Executives. 3. Prepares and/or edits correspondence, compiles and monitors administrative and financial reports, conducts research, and provides support for special projects on an as needed basis. 4. Serves as a liaison between the Executive and their direct reports and members of the Administrative and Medical Staffs. 5. Coordinates, attends, and serves as recording secretary for meetings as needed. 6. Shares in providing back-up support to the Administrative Staff as needs and staffing dictate, and performs other miscellaneous duties as requested. 7. Attends in-service, educational programs, and other required meetings as directed. 8. Acts as a customer service representative for CHMCA by promoting the “Spirit of Service” attitude, exhibiting the attitudes and behaviors that comprise the House Rules regarding professionalism, teamwork, courtesy and communication. 9. Other duties as required. Other information: Technical Expertise 1. Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives. 2. Experience working with all levels within an organization is preferred. 3. Familiarity with medical and legal terminology helpful but not mandatory. 4. Ability to work with and adapt to various personalities and all levels of personnel within the Hospital. 5. Proficient secretarial and analytical skills to include: typing, filing, dictation, proofreading and editing correspondence, duplication equipment, and hospital-standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail. 6. Must project a highly professional image to contacts both in person and on the phone. 7. Must have exceptional organizational skills including the ability to prioritize work. 8. Must show initiative, the ability to learn new software applications as applicable and be able to work without supervision. 9. Superior verbal skills are necessary to communicate with Hospital personnel and personnel of outside agencies as well as citizens of the community. 10. Numerical and analytical ability is necessary to prepare statistical reports and other reports that require calculations and compilation of data. Ability to comprehend and use data to support initiatives. 11. Position requires considerable use of discretion, tact, diplomacy and judgment 12. Must have the ability to maintain security of corporate activities and confidential personnel action. 13. Possesses excellent time management skills with the ability to be flexible and multitask. 14. Understands the initiatives and priorities of the Hospital and the Executives and proactively provides information, materials and support. Education and Experience 1. Education: High School or equivalent required; bachelor's degree preferred. 2. Certification: Notary Public license helpful, but not mandatory. 3. Years of experience: minimum of 3 required, additional preferred 4. Years of experience supervising: N/A Full Time FTE: 1.000000 Status: Onsite

Full-Time, 40 hours/week Monday - Friday 8 a.m. - 5:00 p.m. Onsite Reports directly to the Operations Manager for Administration and required to support a Chief (level). Provides administrative and confidential secretarial support to members of the Executive Leadership Team in the performance of their duties. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis. Responsibilities: 1. Creates and monitors required paperwork for vendor and physician contracts throughout the routing process and secures all approvals/signatures. 2. Identifies and submits Community Benefit activity for Executives. 3. Prepares and/or edits correspondence, compiles and monitors administrative and financial reports, conducts research, and provides support for special projects on an as needed basis. 4. Serves as a liaison between the Executive and their direct reports and members of the Administrative and Medical Staffs. 5. Coordinates, attends, and serves as recording secretary for meetings as needed. 6. Shares in providing back-up support to the Administrative Staff as needs and staffing dictate, and performs other miscellaneous duties as requested. 7. Attends in-service, educational programs, and other required meetings as directed. 8. Acts as a customer service representative for CHMCA by promoting the “Spirit of Service” attitude, exhibiting the attitudes and behaviors that comprise the House Rules regarding professionalism, teamwork, courtesy and communication. 9. Other duties as required. Other information: Technical Expertise 1. Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives. 2. Experience working with all levels within an organization is preferred. 3. Familiarity with medical and legal terminology helpful but not mandatory. 4. Ability to work with and adapt to various personalities and all levels of personnel within the Hospital. 5. Proficient secretarial and analytical skills to include: typing, filing, dictation, proofreading and editing correspondence, duplication equipment, and hospital-standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail. 6. Must project a highly professional image to contacts both in person and on the phone. 7. Must have exceptional organizational skills including the ability to prioritize work. 8. Must show initiative, the ability to learn new software applications as applicable and be able to work without supervision. 9. Superior verbal skills are necessary to communicate with Hospital personnel and personnel of outside agencies as well as citizens of the community. 10. Numerical and analytical ability is necessary to prepare statistical reports and other reports that require calculations and compilation of data. Ability to comprehend and use data to support initiatives. 11. Position requires considerable use of discretion, tact, diplomacy and judgment 12. Must have the ability to maintain security of corporate activities and confidential personnel action. 13. Possesses excellent time management skills with the ability to be flexible and multitask. 14. Understands the initiatives and priorities of the Hospital and the Executives and proactively provides information, materials and support. Education and Experience 1. Education: High School or equivalent required; bachelor's degree preferred. 2. Certification: Notary Public license helpful, but not mandatory. 3. Years of experience: minimum of 3 required, additional preferred 4. Years of experience supervising: N/A Full Time FTE: 1.000000 Status: Onsite

Full-Time, 40 hours/week Monday - Friday 8 a.m. - 5:00 p.m. Onsite Reports directly to the Operations Manager for Administration and required to support a Chief (level). Provides administrative and confidential secretarial support to members of the Executive Leadership Team in the performance of their duties. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis. Responsibilities: 1. Creates and monitors required paperwork for vendor and physician contracts throughout the routing process and secures all approvals/signatures. 2. Identifies and submits Community Benefit activity for Executives. 3. Prepares and/or edits correspondence, compiles and monitors administrative and financial reports, conducts research, and provides support for special projects on an as needed basis. 4. Serves as a liaison between the Executive and their direct reports and members of the Administrative and Medical Staffs. 5. Coordinates, attends, and serves as recording secretary for meetings as needed. 6. Shares in providing back-up support to the Administrative Staff as needs and staffing dictate, and performs other miscellaneous duties as requested. 7. Attends in-service, educational programs, and other required meetings as directed. 8. Acts as a customer service representative for CHMCA by promoting the “Spirit of Service” attitude, exhibiting the attitudes and behaviors that comprise the House Rules regarding professionalism, teamwork, courtesy and communication. 9. Other duties as required. Other information: Technical Expertise 1. Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives. 2. Experience working with all levels within an organization is preferred. 3. Familiarity with medical and legal terminology helpful but not mandatory. 4. Ability to work with and adapt to various personalities and all levels of personnel within the Hospital. 5. Proficient secretarial and analytical skills to include: typing, filing, dictation, proofreading and editing correspondence, duplication equipment, and hospital-standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail. 6. Must project a highly professional image to contacts both in person and on the phone. 7. Must have exceptional organizational skills including the ability to prioritize work. 8. Must show initiative, the ability to learn new software applications as applicable and be able to work without supervision. 9. Superior verbal skills are necessary to communicate with Hospital personnel and personnel of outside agencies as well as citizens of the community. 10. Numerical and analytical ability is necessary to prepare statistical reports and other reports that require calculations and compilation of data. Ability to comprehend and use data to support initiatives. 11. Position requires considerable use of discretion, tact, diplomacy and judgment 12. Must have the ability to maintain security of corporate activities and confidential personnel action. 13. Possesses excellent time management skills with the ability to be flexible and multitask. 14. Understands the initiatives and priorities of the Hospital and the Executives and proactively provides information, materials and support. Education and Experience 1. Education: High School or equivalent required; bachelor's degree preferred. 2. Certification: Notary Public license helpful, but not mandatory. 3. Years of experience: minimum of 3 required, additional preferred 4. Years of experience supervising: N/A Full Time FTE: 1.000000 Status: Onsite

Full-Time, 40 hours/week Monday - Friday 8 a.m. - 5:00 p.m. Onsite Reports directly to the Operations Manager for Administration and required to support a Chief (level). Provides administrative and confidential secretarial support to members of the Executive Leadership Team in the performance of their duties. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis. Responsibilities: 1. Creates and monitors required paperwork for vendor and physician contracts throughout the routing process and secures all approvals/signatures. 2. Identifies and submits Community Benefit activity for Executives. 3. Prepares and/or edits correspondence, compiles and monitors administrative and financial reports, conducts research, and provides support for special projects on an as needed basis. 4. Serves as a liaison between the Executive and their direct reports and members of the Administrative and Medical Staffs. 5. Coordinates, attends, and serves as recording secretary for meetings as needed. 6. Shares in providing back-up support to the Administrative Staff as needs and staffing dictate, and performs other miscellaneous duties as requested. 7. Attends in-service, educational programs, and other required meetings as directed. 8. Acts as a customer service representative for CHMCA by promoting the “Spirit of Service” attitude, exhibiting the attitudes and behaviors that comprise the House Rules regarding professionalism, teamwork, courtesy and communication. 9. Other duties as required. Other information: Technical Expertise 1. Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives. 2. Experience working with all levels within an organization is preferred. 3. Familiarity with medical and legal terminology helpful but not mandatory. 4. Ability to work with and adapt to various personalities and all levels of personnel within the Hospital. 5. Proficient secretarial and analytical skills to include: typing, filing, dictation, proofreading and editing correspondence, duplication equipment, and hospital-standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail. 6. Must project a highly professional image to contacts both in person and on the phone. 7. Must have exceptional organizational skills including the ability to prioritize work. 8. Must show initiative, the ability to learn new software applications as applicable and be able to work without supervision. 9. Superior verbal skills are necessary to communicate with Hospital personnel and personnel of outside agencies as well as citizens of the community. 10. Numerical and analytical ability is necessary to prepare statistical reports and other reports that require calculations and compilation of data. Ability to comprehend and use data to support initiatives. 11. Position requires considerable use of discretion, tact, diplomacy and judgment 12. Must have the ability to maintain security of corporate activities and confidential personnel action. 13. Possesses excellent time management skills with the ability to be flexible and multitask. 14. Understands the initiatives and priorities of the Hospital and the Executives and proactively provides information, materials and support. Education and Experience 1. Education: High School or equivalent required; bachelor's degree preferred. 2. Certification: Notary Public license helpful, but not mandatory. 3. Years of experience: minimum of 3 required, additional preferred 4. Years of experience supervising: N/A Full Time FTE: 1.000000 Status: Onsite

Full-Time, 40 hours/week Monday - Friday 8 a.m. - 5:00 p.m. Onsite Reports directly to the Operations Manager for Administration and required to support a Chief (level). Provides administrative and confidential secretarial support to members of the Executive Leadership Team in the performance of their duties. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis. Responsibilities: 1. Creates and monitors required paperwork for vendor and physician contracts throughout the routing process and secures all approvals/signatures. 2. Identifies and submits Community Benefit activity for Executives. 3. Prepares and/or edits correspondence, compiles and monitors administrative and financial reports, conducts research, and provides support for special projects on an as needed basis. 4. Serves as a liaison between the Executive and their direct reports and members of the Administrative and Medical Staffs. 5. Coordinates, attends, and serves as recording secretary for meetings as needed. 6. Shares in providing back-up support to the Administrative Staff as needs and staffing dictate, and performs other miscellaneous duties as requested. 7. Attends in-service, educational programs, and other required meetings as directed. 8. Acts as a customer service representative for CHMCA by promoting the “Spirit of Service” attitude, exhibiting the attitudes and behaviors that comprise the House Rules regarding professionalism, teamwork, courtesy and communication. 9. Other duties as required. Other information: Technical Expertise 1. Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives. 2. Experience working with all levels within an organization is preferred. 3. Familiarity with medical and legal terminology helpful but not mandatory. 4. Ability to work with and adapt to various personalities and all levels of personnel within the Hospital. 5. Proficient secretarial and analytical skills to include: typing, filing, dictation, proofreading and editing correspondence, duplication equipment, and hospital-standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail. 6. Must project a highly professional image to contacts both in person and on the phone. 7. Must have exceptional organizational skills including the ability to prioritize work. 8. Must show initiative, the ability to learn new software applications as applicable and be able to work without supervision. 9. Superior verbal skills are necessary to communicate with Hospital personnel and personnel of outside agencies as well as citizens of the community. 10. Numerical and analytical ability is necessary to prepare statistical reports and other reports that require calculations and compilation of data. Ability to comprehend and use data to support initiatives. 11. Position requires considerable use of discretion, tact, diplomacy and judgment 12. Must have the ability to maintain security of corporate activities and confidential personnel action. 13. Possesses excellent time management skills with the ability to be flexible and multitask. 14. Understands the initiatives and priorities of the Hospital and the Executives and proactively provides information, materials and support. Education and Experience 1. Education: High School or equivalent required; bachelor's degree preferred. 2. Certification: Notary Public license helpful, but not mandatory. 3. Years of experience: minimum of 3 required, additional preferred 4. Years of experience supervising: N/A Full Time FTE: 1.000000 Status: Onsite

Skills: Key words Highly organized Customer Service Administrative Experience Highly ethical Ability to multitask Willing to learn - professional development Account Receivable Administrative Assistant The Administrative Assistant is an energetic and highly organized individual who supports the office functions of an innovative and quickly growing company. This position will also assist in the onboarding process of new employees in keeping with local, state and federal rules as well as interface with local partners. Additionally, this role will support the company owner in administrative functions as directed. Office Functions: Answer, screen and route incoming calls and manage voicemail messages; Manage contacts and distribution lists; Greet and direct guests to appropriate personnel; Maintain and order office supplies; Process, screen, sort and distribute U.S. mail; Compose and generate written correspondence and presentations when requested; Keep the office, kitchen, meeting rooms, supply cabinets, and connected areas clean and organized, Close, lock and secure office at end of each day; Support various departments upon request; General administrative tasks as assigned. Human Resources: Completes onboarding process for new employees; Communicates initial work assignments for new employees; Maintains personnel files, including updating requirements as dictated by law and assuring compliance with Administrative Rules; Assists with monitoring the staff schedule; Schedules training as needed Administrative Duties: Maintains strong working relationships with key stakeholders, including, but not limited to, Board of Developmental Disabilities staff, service recipients and/or parents, elected officials, compliance officers of the Ohio Department of Developmental Disabilities; Provide administrative support to President/Company owner including but not limited to scheduling, departmental scheduling, and booking of travel, and assigned administrative support to other staff, as requested Other duties as assigned Preferred Experience and Skills Demonstrated problem solver with exceptional written and verbal skills; Strong listening skills with proven ability to follow through and complete tasks and projects; Excellent telephone skills (fluent, spoken and written English is required); Detail Oriented with strong organizational and multi-tasking skills; Working knowledge of MS Office Suite; Demonstrated creativity, professional demeanor and strong work ethic; Ability to work under tight deadlines in fast-paced office environment; Ability to learn and successfully utilize proprietary software program; Strong attention to customer service details and a positive customer experience; Associates Degree preferred; Previous administrative experience required. Compensation: Compensation is comparable based on experience. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibility from time to time, as needed. About Ohio At Home: Ohio At Home is an in-home healthcare agency that connects individuals with developmental disabilities to inspired care providers. Our care providers are primarily college students or recent graduates. We are dedicated to providing our employees with professional development and career experience while simultaneously helping our clients live at the highest degree of independence and advocacy possible. Our office is based in Grandview Heights, Columbus, but we serve clients in different counties and locations.

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure.

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more - in our careers and in our communities. Summary: This individual professionally represents OhioHealth when greeting internal customers, clients, guests, and vendors. This person should be polished, articulate, forward thinking, anticipate needs, and be able to problem solve quickly and accurately. As an integral part of the executive's or leader's team or department, this person will perform a multitude of duties to help leadership effectively serve the strategic goals of the organization. Responsibilities And Duties: Definition of duties and responsibilities Calendaring: Provide basic daily calendar support to multiple leaders; able to schedule simple 1:1 to mid-size group meetings using open calendars.Communication Delivery and Management: Appropriately greet callers; receive and screen calls; manage and delegate information requests; prepare correspondences using MS Office programs for presentations, memos, research and proofreading Meeting Preparation and Management: Create and distribute agendas, send meeting invitations, coordinate and order catering, gather/disseminate meeting materials, make audio/visual arrangements.Fiscal Support to include: Accurate and timely processing of purchase orders, working as appropriate with Accounts Payable, Procurement and other fiscal offices, and using enterprise software systems like PeopleSoft/Workday.Technology Application: Leverage and stay current on new or updated technologies introduced by the organization; ability to operate specialty software and other guidance to leaders as needed Document Management: Paper and electronic records, may include coordinating network/shared drives; organize and retrieve information in a timely manner; securely manage confidential information in all forms; follow OhioHealth records retention policies and organize long-term storage as appropriate.Service Delivery: Anticipate leader's needs and prepare accordingly; interact with customers, peers, and OhioHealth associates with their leader in mind and be responsive; balance autonomy with teamwork, particularly when supporting multiple leaders. Confidentiality and Discretion: Gain trust and respect by ensuring privacy and security of information; adhere to all information, privacy and security policies, procedures, standards and guidelines General Office Support: Answer phones and direct calls as needed, greet/receive visitors. May include ordering office supplies, managing maintenance and repair of work room multi-function devices e.g., copier/printers and other office equipment, kitchen/breakroom organization and clean-up, mail distribution, etc. Minimum Qualifications: High School or GED (Required) Additional Job Description: MINIMUM QUALIFICATIONS High School or GED SPECIALIZED KNOWLEDGE Years of experience: 2 - 4 years of progressive office experience or demonstrated/related adm. exp. Work Shift: Day Scheduled Weekly Hours : 24 Department Mcconnell Administration Join us! ... if your passion is to work in a caring environment ... if you believe that learning is a life-long process ... if you strive for excellence and want to be among the best in the healthcare industry Equal Employment Opportunity OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment

Description: CRAWFORD COUNTY COUNCIL ON AGING, INC. JOB DESCRIPTION: ADMINISTRATIVE ASSISTANT CLASSIFICATION: Full Time Exempt REPORTS TO: Executive Director HOURS: 40 hours per week Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports supervisors and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. DUTIES & RESPONSIBILITIES: Document and presentation to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Data management and Reporting of monthly invoices for funding. Basic bookkeeping and financial management to assist with Accounts Payable processing and maintaining A/P files. Scheduling and calendar management of events and deadlines. Knowledgeable decision-making skills in addressing the best way to manage important decisions for the organization. Communications and collaboration with other supervisors, support personnel and clients on a regular basis. Organizational skills to ensure appointments or deadlines are timely met. Perform new hire orientation and maintain employee files. Record and deposit bank deposits. Assist with daily mail pick up and drop off, as needed. Performs clerical duties, including, but not limited to; mailing and filing correspondence, placing orders, and answering calls. Interacts with clients, visitors, and vendors. Other duties as assigned by the Executive Director. Requirements: JOB REQUIREMENTS: Implement clerical duties and administrative processes Knowledge of office management systems and procedures Excellent time management skills and ability to multitask and prioritize work Diligence and critical thinking skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office Proven supervisory experience Must work well with others. High school diploma or equivalent

**We are more than a health system. We are a belief system.** We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more - in our careers and in our communities. ** Summary:** This individual professionally represents OhioHealth when greeting internal customers, clients, guests, and vendors. This person should be polished, articulate, forward thinking, anticipate needs, and be able to problem solve quickly and accurately. As an integral part of the executive's or leader's team or department, this person will perform a multitude of duties to help leadership effectively serve the strategic goals of the organization. **Responsibilities And Duties:** Definition of duties and responsibilities Calendaring: Provide basic daily calendar support to multiple leaders; able to schedule simple 1:1 to mid-size group meetings using open calendars.Communication Delivery and Management: Appropriately greet callers; receive and screen calls; manage and delegate information requests; prepare correspondences using MS Office programs for presentations, memos, research and proofreading Meeting Preparation and Management: Create and distribute agendas, send meeting invitations, coordinate and order catering, gather/disseminate meeting materials, make audio/visual arrangements.Fiscal Support to include: Accurate and timely processing of purchase orders, working as appropriate with Accounts Payable, Procurement and other fiscal offices, and using enterprise software systems like PeopleSoft/Workday.Technology Application: Leverage and stay current on new or updated technologies introduced by the organization; ability to operate specialty software and other guidance to leaders as needed Document Management: Paper and electronic records, may include coordinating network/shared drives; organize and retrieve information in a timely manner; securely manage confidential information in all forms; follow OhioHealth records retention policies and organize long-term storage as appropriate.Service Delivery: Anticipate leader's needs and prepare accordingly; interact with customers, peers, and OhioHealth associates with their leader in mind and be responsive; balance autonomy with teamwork, particularly when supporting multiple leaders. Confidentiality and Discretion: Gain trust and respect by ensuring privacy and security of information; adhere to all information, privacy and security policies, procedures, standards and guidelines General Office Support: Answer phones and direct calls as needed, greet/receive visitors. May include ordering office supplies, managing maintenance and repair of work room multi-function devices e.g., copier/printers and other office equipment, kitchen/breakroom organization and clean-up, mail distribution, etc. **Minimum Qualifications:** High School or GED (Required) **Additional Job Description:** **MINIMUM QUALIFICATIONS** High School or GED **SPECIALIZED KNOWLEDGE** Years of experience: 2 - 4 years of progressive office experience or demonstrated/related adm. exp. **Work Shift:** Day **Scheduled Weekly Hours :** 24 **Department** Mcconnell Administration Join us! ... if your passion is to work in a caring environment ... if you believe that learning is a life-long process ... if you strive for excellence and want to be among the best in the healthcare industry Equal Employment Opportunity OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment

This position is 30 hours per week and will work Monday - Friday. It will be a 6.0 hour day. Hours are flexible. If you've got a passion for excellence and a desire to make a difference in the lives of people, this might be the job for you! The Administrative Assistant is a vital, high profile member of our team who has the opportunity to positively interact daily with visitors, family members, team members and residents. The Administrative Assistant displays the "heart" of the facility by the encouraging, upbeat interactions that occur through each positive greeting, helpful direction, and valuable answers to guest questions! This position has the opportunity to positively affect lives daily! Qualified candidates will be passionate about customer service, friendly, high energy, and have the ability to multi-task. They will possess high personal integrity, a caring attitude and portray a positive image. Join a team of highly committed professionals who have the opportunity to do what they do best every day in an exceptional environment where learning and growth is encouraged and supported.

Job Description ADMINISTRATIVE ASSISTANT Schedule/Hours : Part-time (Monday - Friday 8:00am - 12:00pm) Valley Hope of Denver has an exciting opportunity for an Administrative Assistant to join our dedicated and passionate team! At Valley Hope of Denver, the work of every team member matters. The work we do every day saves lives and builds hope for the future through our outpatient addiction treatment services and recovery support. Our work is mission-driven, supported by a strong culture of teamwork and a compassionate environment that is the foundation of the Valley Hope organization. EDUCATION & EXPERIENCE: One (1) year work or internship experience in an office or medical office setting. College credit in business administration or social sciences. Valid and unrestricted driver's license Cardiopulmonary Resuscitation (CPR) certification; or the ability to obtain within 90 days of hire. COMPENSTATION: Starting wage ranges from $18.00 - $20.00/hr. (based on education and experience) BENEFITS: (Condition apply for part-time) Affordable health, dental, and vision insurance Tuition Assistance Student Loan Repayment Public Student Loan Forgiveness (PSLF) Eligible Employer 8 Paid Holidays (Including 1 Personal Holiday) PTO - Up to 22 Days per year based on years of service Paid Parental Leave 401(k) Retirement Plan with employer match Health Saving and Flexible Spending Accounts Employee Assistance Program And much more! JOB SUMMARY: Answers multi-line telephone system and responds effectively to incoming callers. Assists with the admissions call process as directed responding to prospective patients/families with respect and kindness. Assists with the admissions process as directed which may include face-to-face meetings with incoming patients and their families and documentation/computer data entry of patient information. Performs insurance benefit verification process as directed. Interacts with patients and visitors as necessary to support positive clinical environment. Performs cash and credit transactions including book or other merchandise sales as well as patient payments for services accurately and effectively. Deposits daily cash and credit receipts as directed. Assists with processing of weekly accounts payables as directed which may include computer data entry, statement reconciliation and balancing of accounts. Performs word processing duties for clinicians and others in the facility as needed. Respond promptly to medical records requests while following HIPPA and 42 CFR part 2 guidelines. Performs computer data entry of patient charges. Assists with patient meetings regarding insurance and/or financial information as directed. Performs common office related tasks such as filing, faxing, and copying. WORK ENVIRONMENT: Office setting within a residential and/or outpatient treatment facility. Traditional hours; able to work overtime to the extent necessary. Sitting for extended periods of time of up to 4 hours. #ZR

Schedule: Full-time Pay range: $30,000 to $40,000 The School Administrative Assistant provides essential support to the Education Department, Autism Programs, and Vice President of Education Services. This role ensures smooth daily operations through data management, scheduling, parent communication, and purchasing. Key Responsibilities Maintain student records, enrollment files, and databases in Office Manager. Manage parent inquiries, attendance reporting, and scheduling of IEP/ETR meetings. Support Autism Program staff and leadership with correspondence, filing, and workshop coordination. Handle purchasing and expense tracking for program materials and equipment. Serve as Client Records Coordinator, ensuring confidentiality and compliance. Provide receptionist coverage, including greeting visitors, answering calls, processing mail, and client check-in. Assist with office supply management and equipment maintenance. Qualifications Education/training in Office Administration or related field. 2 3 years of administrative/program support experience. Strong organizational, communication, and interpersonal skills. Ability to maintain confidentiality and work effectively with families and staff. Preferred: experience in education, HR, or special education compliance (IDEA). Working Conditions described here are representative of those that must be met by an employee while performing essential duties of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential duties.

Job Details Hillsboro, OH DayDescription The Administrative Assistant is an onsite position, located in Hillsboro, Ohio. Reports directly to the Executive Director, the Administrative Assistant ensures smooth daily operations by skillfully and efficiently administering operational systems, identifying and correcting problems before they impact staff productivity, and professionally troubleshooting to resolve emergent issues. The Administrative Assistant also assists in carrying out special projects and administrative tasks of the operations team and assists in developing and implementing processes, workflows, policies and procedures. The Administrative Assistant is hands-on and leads by example to motivate staff and deliver measurable results that furthers the mission of the organization. Ensures HHP Provider and Admin Payroll is accurate prior to submission for approval Provider PTO and CME tracking Hiring/credentialing of new hires Assist with posting of open positions Setting up interviews/assist with screening process Set up new employee files (credentialing binder), schedule employment PE, background check, drug screen, and orientation Maintain all employee files and credentialing binders for FQHC compliance which includes job descriptions, education verification, state licensure documentation, life support training, driver's licenses, competencies, etc. Assist staff with benefit questions and open enrollment Maintain HHP Employee Handbook Employee Orientation Assists with the onboarding/credentialing of new providers which includes: verifying all licensure and board certification documents, obtain DEA #, NPI #, privileging info, NPDB, Life Support Training, CME documentation, driver's licenses, etc. Assist with J-1 Visa/H1B Visa requirements and reporting. Responsible for setting up site visits for potential new Providers. Maintains a tracking system for employee call-offs and disciplinary actions. Assists with developing and implementing operation policies and procedures that are standardized and consistent with the organization's overall policies and procedures. Assist with taking meeting minutes, creating documents for Board meetings, and preparing packets for Board Responsible for coordinating the orientation process for new Board Members and ensuring the Board Orientation Manuals are compliant with all regulatory requirements. Assists with reviewing and processing invoices for all HHP offices. Assists in marketing needs for HHP when needed to help with growth and sustainability of the health center, including Social Media presence/monitoring. Maintains HHP website Plays a lead role in the development, distribution, collection, and data aggregation of annual patient and employee satisfaction surveys. Assist with UDS financial and demographic monitoring and reporting. Helps support HHP Leadership in any FQHC special projects such as adding new locations or any type of health center expansion when needed. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills of personnel so classified. Qualifications Position Qualifications. Education - Required: Associate's Degree is required in Business, HR, or a Health Care field. Education - Preferred: Bachelor's Degree in Health or Business Administration Minimum Experience: Minimum of 2-3 years healthcare experience, FQHC experience preferred Preferred Experience: 5 years healthcare experience, FQHC experience preferred Physical Demands: Should be physically and emotionally able to handle irregular hours with minimal absences. Must have ability to handle multiple tasks simultaneously while dealing with distractions. Must be able to effectively prioritize. Must be able to emotionally handle stress of demanding position with grace and professionalism. Prolonged, extensive, or considerable standing/walking/sitting. Must have sufficient hearing and vision to carry out the administrative process. The position requires the successful completion of a medical examination after an offer of hire has been made. The position requires the employee to be free of all unlawful substances and alcohol. Work Environment: Office environment. Occasional unpleasant and/or stressful work-related situations. Leader in emergency crisis situations. Work Schedule: 80 hours in a 2-week pay period. Must be willing to work occasional irregular hours according to HHP needs.

The Administrative Assistant works under the direction of the Director of Social Services to provide support in the day-to-day administration of the department by performing a wide range of administrative and office support activities. Maintanins the Departments' information system using Microsoft Office applications (i.e. Access) or other comparable software package. The Administrative Assistant will work collaboratively with Social Workers, Case Managers, Outreach Workers and other members of the Team to facilitate the efficient operation of the Department. Education High School Diploma or GED is required. Associate Degree in Business, Information Management preferred. Minimum Qualifications Must have 1-2 years of experience working in an office/business setting Must be organized, detailed oriented Must have strong verbal and communication skills with ability to compose routine memos and correspondence Must be proficient in utilizing Microsoft programs Must be able to work with a team Technical Skills 1. Use and/or operate office equipment, i.e., personal computers, calculators, and computers including experience with internet, email, or database management programs. 2. Proficient in the use of Microsoft Office applications, and Outlook.3. Ability to acquire skills for entering accurate data, messages, and updated insurance information into NextGen application.

The Administrative Assistant will support the organization by provided a full range of moderate and complex administrative assignments. This is a part time position working 20 hours per week with flexible schedule. Duties and Responsibilities: · In partnership with leadership and management team members support the development, tracking, and updating of policy and procedure documents and manuals · Compose, edit, proofread, print, or distribute correspondence, memoranda, promotional materials, forms, newsletters, manuals and reports · Assists with meeting preparations including coordination of room reservation, room set up, coordination of resources including but not limited to information technology and refreshments if applicable · Responds to and resolves administrative inquiries · Collects and distributes mail upon receipt · Responds timely and professionally to all incoming calls, emails, and visitors · Assists with event planning and travel arrangements · Responsible for ordering and maintaining inventory of office supplies · Supports tasks of Executive Assistant as assigned during periods of out of office · Maintains filing systems as assigned · Participate in staff and quality improvement meetings and trainings as necessary · Performs other duties as assigned by supervisor Lifting Requirements: Sedentary Work - Exerting up to 10 pounds of force frequently, 25 pounds occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Physical Requirements: Stand or sit, walking, use hands/fingers to handle, feel or manipulate work tools, stoop, kneel or crouch, talk/hear, see, reach, and repetitive motion. Hazards and Atmospheric Conditions: Limited exposure to dust and electrical hazards, in relation to the storage of files and the operation of office equipment. Office environment, commercial/industrial lighting Equipment and Tools: Equipment: Computer, Copier, Printer, Scanner, Telephone, Filing Cabinets, Headset. Tools: Letter opener, Hole Punch Organizational Vehicle: Does not drive organizational vehicles. OSHA Category: Category II - Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur. Skills/Qualifications: · A high school diploma or equivalent, Associate's or Bachelor's degree is preferred · Ability to communicate effectively in writing and verbally, face-to-face, via virtual technology and over the phone · Maintain a friendly, courteous, and professional tone in all communication formats · Complete all assigned duties with confidentiality, discretion, and accuracy · A valid Ohio Driver's License and auto insurance with an acceptable driving record. · Reliable transportation and willingness to travel throughout Lucas County · Knowledge of basic computer programs (Microsoft Office Suite) required · Ability to work closely and effectively as a team player with NHA staff, community leaders, and health professionals · Possess a strong desire to carry out and promote the mission and vision of Neighborhood Health Association · Detail oriented along with the ability to manage time efficiently. · Pleasant and professional demeanor and temperament during stressful and difficult situations · Ability to relate effectively to a diverse group of employees and patients in a professional and courteous manner · Must be able to work independently in a fast-paced environment with regular interruptions · Must be able to perform multiple tasks and detailed work, problem solve, reason and perform basic mathematical calculations This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Join Cleveland Clinic Medina Hospital and experience world-class healthcare at its best. As a proud recipient of the Vizient, Inc.'s Bernard A. Birnbaum, MD, Quality Leadership Award, Medina Hospital is known for its excellence in delivering safe, patient-centered care that is timely, effective, efficient, and equitable. Medina Hospital has also been recognized for its commitment to creating a positive environment that empowers and engages staff by the American Nurses Credentialing Center. Here, you can build a rewarding, lifelong career while receiving endless support and encouragement. Medina Hospital is looking to add an Administrative Assistant II to the team who will assist Nursing Support. This caregiver will perform a variety of duties to support the administration of this area including scheduling, handling phone calls, greeting customers and correspondence as well as have the opportunity to assist with special projects and management functions. This role provides significant growth potential, including the opportunity to learn the inside and out of Cleveland Clinic and build relationships with executive leaders. **This is a regular PRN position, with caregivers working days varying between 8:00 a.m. - 12:00 p.m.** A caregiver who excels in this role will: + Manage and prioritize multiple assignments simultaneously. + Act as a liaison between internal and external customers. + Answer and triage phone calls and greet customers. + Administer calendar and manage schedule. + Compose and prepare a variety of correspondence (e.g., reports, forms, presentation materials, messages, etc.). + Provide coverage of other areas such as front end, point of service and registration. + Coordinate management functions and assist in special projects. + May help with Nurse's week and Magnet preparation. Minimum qualifications for the ideal future caregiver include: + High School Diploma or GED + Three years of office experience + Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point). + _Experience may be assessed with an on-line Skills Assessment_ Preferred qualifications for the ideal future caregiver include: + Associate's Degree + Typing proficiency of 35 wpm with accuracy + Clerical experience **Physical Requirements:** + Ability to perform work in a stationary position for extended periods + Ability to operate a computer and other office equipment + Ability to travel throughout the hospital system + Ability to communicate and exchange accurate information + In some locations, ability to move up to 20 pounds **Personal Protective Equipment:** + Follows standard precautions using personal protective. **Pay Range** Minimum hourly: $19.50 Maximum hourly: $19.50 The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate's actual compensation will be determined after taking factors into consideration such as the candidate's work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic's benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.). Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities

Join Cleveland Clinic Medina Hospital and experience world-class healthcare at its best. As a proud recipient of the Vizient, Inc.'s Bernard A. Birnbaum, MD, Quality Leadership Award, Medina Hospital is known for its excellence in delivering safe, patient-centered care that is timely, effective, efficient, and equitable. Medina Hospital has also been recognized for its commitment to creating a positive environment that empowers and engages staff by the American Nurses Credentialing Center. Here, you can build a rewarding, lifelong career while receiving endless support and encouragement. Medina Hospital is looking to add an Administrative Assistant II to the team who will assist Nursing Support. This caregiver will perform a variety of duties to support the administration of this area including scheduling, handling phone calls, greeting customers and correspondence as well as have the opportunity to assist with special projects and management functions. This role provides significant growth potential, including the opportunity to learn the inside and out of Cleveland Clinic and build relationships with executive leaders. This is a regular PRN position, with caregivers working days varying between 8:00 a.m. - 12:00 p.m. A caregiver who excels in this role will: * Manage and prioritize multiple assignments simultaneously. * Act as a liaison between internal and external customers. * Answer and triage phone calls and greet customers. * Administer calendar and manage schedule. * Compose and prepare a variety of correspondence (e.g., reports, forms, presentation materials, messages, etc.). * Provide coverage of other areas such as front end, point of service and registration. * Coordinate management functions and assist in special projects. * May help with Nurse's week and Magnet preparation. Minimum qualifications for the ideal future caregiver include: * High School Diploma or GED * Three years of office experience * Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point). * Experience may be assessed with an on-line Skills Assessment Preferred qualifications for the ideal future caregiver include: * Associate's Degree * Typing proficiency of 35 wpm with accuracy * Clerical experience Physical Requirements: * Ability to perform work in a stationary position for extended periods * Ability to operate a computer and other office equipment * Ability to travel throughout the hospital system * Ability to communicate and exchange accurate information * In some locations, ability to move up to 20 pounds Personal Protective Equipment: * Follows standard precautions using personal protective. Pay Range Minimum hourly: $19.50 Maximum hourly: $19.50 The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate's actual compensation will be determined after taking factors into consideration such as the candidate's work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic's benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).

Benchmark Behavioral Healthcare provides comprehensive and affordable mental health services to people with mild to severe mental illness, emotional problems, and other issues that affect functioning and well-being. The Administrative Assistant plays a vital role in ensuring the effective day-to-day operations of the agency. WORK ENVIRONMENT Benchmark Behavioral Healthcare is a fast-paced working environment due to the high demand for services. The Administrative Assistant may work part time or full time, during regular business hours, in the evenings or on the weekends, based on the agency's hours of operation. The Administrative Assistant may be asked to provide additional coverage as needed and may be required to work at the front desk or in a private or shared office space. RESPONSIBILITIES Primary responsibilities of the Administrative Assistant include the following: answer phones; greet clients; help clients sign in for their appointments; ask clients to fill out healthcare paperwork; confirm client appointments; and handle client correspondence. The Administrative Assistant also schedules client appointments, compiles and maintains client case files, maintains master client lists, assists with insurance billing and directs clients to the appropriate staff member, if client has specific questions about their care. The Administrative Assistant may also be required to take notes during staff meetings or participate in periodic staff training seminars.