Administrative Assistant jobs at UCI Health - 418 jobs

Agilent Technologies is seeking a talented, highly organized, and proactive Executive Assistant to support a C-Suite Executive, the Senior Vice President of the Strategy & Corporate Development Organization (SCD). This dynamic role requires superior Executive Assistant, Corporate, Development, Strategy, Executive, Assistant, Manufacturing, Business Services

Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************

Rehabilitation Administrative Assistant (“RAA”) assists with non-patient care activities such as clerical duties, billing and scheduling on Electronic Medical Record (“EMR”), industry-standard billing software, patient transportation, and department housekeeping as required. Under the direct supervision of a licensed Physical or Occupational Therapist or Speech Language Pathologist, the RAA may also treat patients not under Medicare Part A or Medicare Part B insurance. Responsibilities and Duties Essential Responsibilities and Expectations Under the direct supervision of a licensed physical therapist, occupational therapist, or speech language pathologist: Assist with the provision of patient-related services non-Medicare Part A and non-Medicare Part B patients Assist with clerical duties and data entry Assist with inventory control, including linen supply Clean department area (e.g., rehabilitation room) and equipment daily or more frequently as needed. Assist with the transportation of patients Assists with the tracking and follow up of rehab systems in the facility, such as Medicare Part B certifications, basic chart reviews, resident tracking log, verification of treatment minutes from medical charts, falls, splints, and dining rounds Document any treatment in patient's medical records as required when involved with provision of patient-related services Assist with billing activities, including ensuring all proper documentation is submitted to the facility on time Prepare evaluation packets, especially for per diem, registry, and travelers Provide BOM Part B items and diagnoses as required Prepare and track Part B certifications, including ensuring physicians have signed off appropriately Review the 24-hour nursing log Assist in managing EMR documentation, projections, and verification of minutes for PDPM or the current mandated CMS reimbursement system Report any problem areas/equipment within each facility to the appropriate supervisor immediately Comply with State Licensing Board of California, Title 22, CMS, and California Labor Board guidelines Comply with Company and facility rules, policies and procedures Comply with all applicable safety rules, policies, and procedures Report to work regularly and on-time Additional Responsibilities and Expectations Under the supervision of a licensed physical therapist, occupational therapist, or speech language pathologist, provide necessary training and guidance to student interns as assigned, including: Informing student interns about and ensuring their compliance with Company, facility, state, and federal guidelines, and Completing any paperwork required by the Company or the students' academic program Assume other duties as assigned Physical and Mental Requirements These physical and mental demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions. Ability to travel, as required See projects through to completion Ability to bend, reach, squat, move as required by patient treatment plans Ability to lift fifty (50) pounds. Moving, lifting, or transferring of patients may involve lifting of up to 100 pounds. Ability to stand and/or work 80% of an 8-hour shift Visual and hearing acuity to perform job-related functions Ability to operate standard rehabilitation therapy equipment Qualifications and Skills To perform the job successfully, you must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Valid and current Health Examination, TB Test and/or Chest X-Ray, CPR according to the Credential requirement in the Employee Handbook. Ability to gather and analyze information in a timely and skillful manner Ability to manage time efficiently Resourceful, problem-solving attitude Proactive attitude and work-style Ability to exhibit a high level of confidentiality A customer-service focused attitude Preferred Natural interpersonal and communication skills Strong detail-oriented and resourceful mindset Able to work well in a diverse environment Accept and act upon constructive feedback Workplace Environment The job will primarily be working in a skilled nursing facility. This is an active patient care environment. This environment has no unusual exposures, but safety precautions must be taken at all times. Salary Range: $20.00 to $22.00 Disclaimer This job description is intended to convey information essential to understanding the scope of the job and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the job.

Administrative Leader Associate Program - External Candidate Development Opportunity A structured program designed for individuals without prior healthcare experience to gain hands-on exposure, develop operational and strategic skills, and actively contribute to real-life healthcare operations at NorthBay Health. At NorthBay Health, the Administrative Leader Associate position is designed to be a learning, exposure and actively working in a real-life healthcare environment. The Associate will meet, interact, observe and be exposed to real-life business situations as well as contribute to work product. The Associate will interact with staff, physicians, executives and leaders in the organization, participating in activities and initiatives related to operations practice and supporting strategic initiatives as they relate to continuity of service, compliance, regulatory and professional standards, fostering collaborative interdisciplinary relationships. Additional duties will be assigned based on level of understanding of practice management responsibilities. Will have hands on opportunities to perform work as well as completing a capstone project to successfully complete this program. This program is designed to identify and foster promising candidates the opportunity to develop skills in operations management, strategic implementation, and work in dynamic live situations in the healthcare operations and corporate environments. Requirements for application: Candidate application (Oracle) including current CV/Resume required Two professional letters of recommendation and one letter of recommendation that provides a description of personal observation of exemplary customer service provided by you in the work setting. Personal Statement - Why are you interested in Healthcare Administration? What interest you in doing a LIT program with NorthBay Health? Why do you think you will excel in this program, why should we choose you? Success Indicators Consistent demonstration of leadership potential. Completion of all training modules and performance evaluations. Strong teamwork, adaptability, and problem-solving skills. Successful execution of program projects or capstone assignments. Key Responsibilities Leadership & Team Development Learn and apply core leadership principles, including communication, performance management, and team motivation. Support team leads/supervisors in daily operations, providing guidance and assisting with problem-solving. Act as a role model by demonstrating professionalism, accountability, and a positive attitude. Operational & Project Responsibilities Participate in rotational assignments across multiple departments to gain broad organizational knowledge. Assist with planning, organizing, and executing department initiatives. Identify areas for improvement and contribute to process optimization projects. Gather, analyze, and present data to support decision-making. Assists with work, projects and may participate in work-groups. Attend meetings as requested. Represent NorthBay when asked. Complete a capstone project prior to finishing the program. May be asked to do a presentation at the end of Program with learnings and key takeaways from experience or presentation related to capstone project. Training & Learning Be open to observation, learning and participating in operations. Attend leadership workshops, training modules, and development sessions. Complete assigned coursework, assessments, and progress milestones. Seek and integrate feedback from mentors, supervisors, and peers. Collaborate with cross-functional teams to understand operational needs and challenges. Be willing to share knowledge and experiences with those around you. Communication & Collaboration Performs other duties as assigned. 1. Education: Associate degree preferred. Completion of a Leadership Development program within another organization in any industry or five (5) years of experience as a leader the progressive advancement within an organization. Bachelor's degree preferred or currently pursuing. 2. Experience: Two (2) years of previous management experience required, or previous leadership experience required. 3. Skills: Stands out above and beyond for acceleration in customer services with demonstrated and proven examples. Consistently demonstrates leadership potential. Must be well organized, able to set priorities, work independently as an effective team member. Demonstrates effective time management skills. Must have critical thinking skills and be open to learning. Individual must be highly collaborative, be willing to assume new responsibilities as needed, accept accountability, and operate effectively under pressure. Confidence, integrity, and a sense of humor are also essential. Entrepreneurial spirit and demonstrated success in creating novel solutions to complex problems. Flexible, adaptable, persistent, passionate, management skills, facilitation skills. Maintains the utmost confidentiality related to items from the work setting. Appearance is professional. Proficient in Microsoft Word, Excel, and Outlook. Excellent oral and written communication skills required. 4. Interpersonal Skills: Demonstrates NorthBay's True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 5. Hours of Work: Monday through Friday, variable according to business needs. Determined by manager. 6. Compensation: $65 to $75k annually based on years of experience similar to this role.

The Administrative Assistant provides assistance and support for the program and the Director and performs a variety of desktop publishing and database management duties. Major Tasks, Duties and Responsibilities Perform general office functions, which includes preparing correspondence, ordering supplies and print shop requests, preparing bulk mailings, recording meeting minutes, maintaining petty cash drawer, etc. Provide accurate information and referrals to customers. Coordinate logistics of program activities, such as scheduling space, ordering meals, etc. Work as a team member in performing duties and assignments. Adhere to professional standards. Ability to prepare accurate and precise reports and correspondence. Ability to demonstrate ethical and professional behavior. Ability to communicate clearly, with clients, staff, peers, supervisors and non-AICS resources. Ability to convey respect for cultural and lifestyle diversities of clients and staff. Ability to recognize personal issues that has an impact on job performance and interactions with clients. Basic knowledge of the AICS treatment system. Understanding of computer operations; Windows and word processing (MS Word). Ability to readily adapt to the indicated computer information system. Administrative Assistant Competencies and Performance Expectations All Administrative Assistants are expected to: Receive and direct calls and visitors Organize and maintain office files and systems Develop and maintain computer database of program statistics Prepare layouts for complex documents, such as newsletters, brochures, and reports Arrange and coordinate appointments, meetings, and program activities Supervise clerical volunteers Comply with AICS health and safety standards Qualifications Prerequisite Qualifications Following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act. Bilingual abilities may be required with certain AICS positions. High school diploma, minimum of two years general office experience. Knowledge of alpha and numeric filing systems. Proper English and grammar skills. Some knowledge of resources for target population and client confidentiality regulations. Proficiency in MA Windows, Word, and Excel. Skills in MS Access, Publisher or ability to self-teach. Ability to use and maintain a variety of office machinery, including copy and fax machines and laser printer. Must have ability to communicate effectively both verbally and in writing. Must possess good listening skills and the ability to follow directions. Ability to work with others, including other professional and paraprofessional staff and volunteers. Must have positive, professional attitude, sincere interest and desire in working with target population; patience and compassion, sensitivity to culture, attitudes, beliefs and knowledge of target population. Must have valid California driver's license and liability insurance if driving personal vehicle on AICS business. Able to stand, bend, stoop, squat and reach for purpose of performing duties such as handling materials stocked on shelves, filing and handling and sorting mail. Routinely lift and move items weighing up to ten pounds; is expected to ask for assistance and use dolly or cart and any heavy items. Vision, hearing, manual dexterity and eye-hand coordination adequate to answer telephones, use keyboard, write messages. Able to move about the facility and in other off-site locations. The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements which may be inherent in the position.

Statement of Purpose The Administrative Assistant aids and supports the Director and the Department and performs a variety of organization, communication, and database management duties. Major Tasks, Duties and Responsibilities • Perform general office functions which include preparing correspondence, ordering supplies and print shop requests, preparing bulk mailings, recording meeting minutes, maintaining petty-cash, aid in communicating and supervising staff, etc. • Provide accurate information and referrals to customers. • Coordinate logistics of program activities, such as scheduling space, ordering meals, etc. • Work as a team member in performing duties and assignments. • Adhere to professional standards. • Ability to prepare accurate and precise reports and correspondence. • Ability to demonstrate ethical and professional behavior. • Ability to communicate clearly with management, staff, peers, clinical trainees, clients and non-BHS resources. • Ability to convey respect for cultural and lifestyle diversities of clients and staff. • Ability to recognize personal issues that have an impact on job performance and interactions with others. • Basic knowledge of the BHS treatment systems. • Understanding of computer operations; Windows and the Microsoft 365 suite (e.g. Word, Outlook, Excel, Teams, Etc.). Ability to readily adapt to the indicated computer information system. Experience with Electronic Health Records (EHRs) a plus! Administrative Assistant II Competencies and Performance Expectations All Administrative Assistant II's are expected to: • Receive and place direct calls to others and interact with or direct visitors. • Organize and maintain office files and systems. • Develop and maintain computer database of program statistics. • Prepare layouts for complex documents, such as newsletters, brochures, and reports. • Arrange and coordinate appointments, meetings, and program activities. • Supervise staff and/or clerical volunteers. • Comply with BHS health and safety standards Prerequisite Qualifications: The following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act. Bilingual abilities are welcomed but not required for this position. High school diploma, minimum of two years' general office experience. Knowledge of physical and digital filing systems. Some knowledge of resources for target populations and client confidentiality regulations. Proficiency in the Microsoft 365 Suite of programs, including Word, Outlook, Excel, and Teams. Skills in MS Access, Publisher, Canva or ability to self-teach. Ability to use and maintain a variety of office machinery, including copy and fax machines and laser printer. Must have ability to communicate effectively both verbally and in writing. Must have strong writing skills that include Proper English and grammar. Must possess good listening skills and the ability to follow directions. Ability to work with others, including other professional and paraprofessional staff and volunteers. Must have positive, professional attitude, sincere interest and desire in working with, and to help support, target populations; patience and compassion, sensitivity to culture, attitudes, beliefs and knowledge of target populations. Prior knowledge, education, and/or experience working in behavioral health (e.g. mental health, substance use disorders, psychology, social work, etc) or healthcare strongly encouraged. Must have valid California driver's license and liability insurance if driving personal vehicle on BHS business. Able to stand, bend, stoop, squat and reach for purpose of performing duties such as handling materials stocked on shelves, filing and handling and sorting mail. Routinely lift and move items weighing up to ten pounds; is expected to ask for assistance and use dolly or cart and any heavy items. Vision, hearing, manual dexterity and eye-hand coordination adequate to answer telephones, use keyboard, write messages. Able to move about the facility and in other off-site locations. The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements which may be inherent in the position. Qualifications Prerequisite Qualifications Following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act. Bilingual abilities may be required within certain BHS programs. High school diploma, minimum of two years' general office experience. Knowledge of alpha and numeric filing systems. Proper English and grammar skills. Some knowledge of resources for target population and client confidentiality regulations. Proficiency in MA Windows, Word, and Excel. Skills in MS Access, Publisher or ability to self-teach. Ability to use and maintain a variety of office machinery, including copy and fax machines and laser printer. Must have ability to communicate effectively both verbally and in writing. Must possess good listening skills and the ability to follow directions. Ability to work with others, including other professional and paraprofessional staff and volunteers. Must have positive, professional attitude, sincere interest and desire in working with target population; patience and compassion, sensitivity to culture, attitudes, beliefs and knowledge of target population. Must have valid California driver's license and liability insurance if driving personal vehicle on BHS business. Able to stand, bend, stoop, squat and reach for purpose of performing duties such as handling materials stocked on shelves, filing and handling and sorting mail. Routinely lift and move items weighing up to ten pounds; is expected to ask for assistance and use dolly or cart and any heavy items. Vision, hearing, manual dexterity and eye-hand coordination adequate to answer telephones, use keyboard, write messages. Able to move about the facility and in other off-site locations. The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements which may be inherent in the position.

Perform general office functions, which includes preparing correspondence, ordering supplies and print shop requests, preparing bulk mailings, recording meeting minutes, maintaining petty cash drawer, etc. Provide accurate information and referrals to customers. Coordinate logistics of program activities, such as scheduling space, ordering meals, etc. Work as a team member in performing duties and assignments. Adhere to professional standards. Ability to prepare accurate and precise reports and correspondence. Ability to demonstrate ethical and professional behavior. Ability to communicate clearly, with clients, staff, peers, supervisors and non-BHS resources. Ability to convey respect for cultural and lifestyle diversities of clients and staff. Ability to recognize personal issues that has an impact on job performance and interactions with clients. Basic knowledge of the BHS treatment system. Ability to readily adapt to the indicated computer information system. QUALIFICATIONS: Following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act. Bilingual abilities may be required within certain BHS programs. Admin. Assistant I: High school diploma, minimum of one-year general office experience. Admin. Assistant II: High school diploma, minimum of two years' general office experience. Knowledge of alpha and numeric filing systems. Proper English and grammar skills. Some knowledge of resources for target population and client confidentiality regulations. Proficiency in MA Windows, Word, and Excel. Skills in MS Access, Publisher or ability to self-teach. Ability to use and maintain a variety of office machinery, including copy and fax machines and laser printer. Must have ability to communicate effectively both verbally and in writing. Must possess good listening skills and the ability to follow directions. Ability to work with others, including other professional and paraprofessional staff and volunteers. Must have positive, professional attitude, sincere interest and desire in working with target population; patience and compassion, sensitivity to culture, attitudes, beliefs and knowledge of target population. Must have valid California driver's license and liability insurance if driving personal vehicle on BHS business. Recovering individuals must have a minimum two years clean, sober and abstinent to be considered for employment. Qualifications Prerequisite Qualifications Following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act. Bilingual abilities may be required within certain BHS programs. High school diploma, minimum of two years' general office experience. Knowledge of alpha and numeric filing systems. Proper English and grammar skills. Some knowledge of resources for target population and client confidentiality regulations. Proficiency in MA Windows, Word, and Excel. Skills in MS Access, Publisher or ability to self-teach. Ability to use and maintain a variety of office machinery, including copy and fax machines and laser printer. Must have ability to communicate effectively both verbally and in writing. Must possess good listening skills and the ability to follow directions. Ability to work with others, including other professional and paraprofessional staff and volunteers. Must have positive, professional attitude, sincere interest and desire in working with target population; patience and compassion, sensitivity to culture, attitudes, beliefs and knowledge of target population. Must have valid California driver's license and liability insurance if driving personal vehicle on BHS business. Able to stand, bend, stoop, squat and reach for purpose of performing duties such as handling materials stocked on shelves, filing and handling and sorting mail. Routinely lift and move items weighing up to ten pounds; is expected to ask for assistance and use dolly or cart and any heavy items. Vision, hearing, manual dexterity and eye-hand coordination adequate to answer telephones, use keyboard, write messages. Able to move about the facility and in other off-site locations. The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements which may be inherent in the position.

Provides support to administrative office staff assuring a smooth departmental work flow. Responsible for performing daily tasks such as copying, scanning, data entry, and other similar duties, using a computer terminal. Minor administrative and business detail. REQUIREMENTS: High School Diploma required. Two or more years of experience preferred. Equal Employment Opportunity & Work Force Diversity Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Provides support to administrative office staff assuring a smooth departmental work flow. Responsible for performing daily tasks such as copying, scanning, data entry, and other similar duties, using a computer terminal. Minor administrative and business detail. REQUIREMENTS: High School Diploma required. Two or more years of experience preferred. Equal Employment Opportunity & Work Force Diversity Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Job DescriptionBenefits: Flexible schedule Opportunity for advancement A dedicated and detail-oriented Administrative Assistant / Personal Assistant is needed to support a physician and management team . This unique role includes organizing professional documents and records, as well as providing personal support with home office organization and related tasks. The ideal candidate is organized, trustworthy, proactive, and skilled at balancing a blend of administrative and personal assistant duties. Selected candidate will have a background check. Key Responsibilities: Clinic Administrative Duties: Organize and maintain medical and administrative records Prepare and process paperwork, forms, and correspondence Assist with filing, and insurance documentation Maintain a clean, organized front desk and office area Provide general administrative support as needed Answer phones, take and respond to messages, and route calls as needed Manage business and personal calendar Coordinate with clinic and management staff as needed Personal Assistant Duties: Organize and maintain household paperwork, bills, and important documents Manage personal files and digital records to ensure easy access and order Coordinate household schedules and reminders (appointments, maintenance, etc.) Assist with home organization projects and filing systems Qualifications: Prior experience in administrative and/ or personal assistant roles preferred Excellent organizational and time-management skills Strong communication skills (written and verbal) High level of discretion and professionalism Ability to work independently and manage multiple responsibilities Comfortable handling both professional and personal tasks Proficiency in Microsoft Office, Excel and CRM software Valid drivers license and reliable transportation (for errands) Compensation & Benefits: Competitive Compensation Flexible Schedule Opportunity for Growth How to Apply: Please send your resume and a brief cover letter to ***************************, using the subject line: Administrative Assistant / PA Application [Your Name].

The Facilities Admin Support Intern T will provide administration and meeting support to various departments as required. Specific Duties and Responsibilities * Performs administrative tasks as needed such as filing facilities documents, taking inventory and maintaining minimum stock levels in Meeting Support storage areas, ordering office supplies and entering detailed information into the Meeting Support calendar. * Supports on-site and off-site meetings and events as part of the meeting support team * Research and contact potential event venues as required * Adhere to the Company's Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. * * Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company. * * Ensure other members of the department follow the QMS, regulations, standards, and procedures. * * Perform other work-related duties as assigned. * Indicates an essential function of the role Required Qualifications Minimum education and experience * High school diploma and currently enrolled in college with 2+ years of work experience, or equivalent combination of education and experience Preferred qualifications * Strong oral, written and interpersonal communications skills required * High degree of accuracy and attention to detail * Proficiency with MS Word, Excel, and other standard office tools * Self-directed and able to work with minimal supervision * Energetic and eager to tackle new projects and id Base Pay Range Per Hour: $20.00 - $30.00 Individual compensation will vary based on factors such as qualifications, skill level, competencies, and work location. What We Offer * A collaborative teamwork environment where learning is constant, and performance is rewarded. * The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases. * A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s). Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws. If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents. For additional information on Penumbra's commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.

General SummaryThe Facilities Admin Support Intern T will provide administration and meeting support to various departments as required. Specific Duties and Responsibilities• Performs administrative tasks as needed such as filing facilities documents, taking inventory and maintaining minimum stock levels in Meeting Support storage areas, ordering office supplies and entering detailed information into the Meeting Support calendar.• Supports on-site and off-site meetings and events as part of the meeting support team• Research and contact potential event venues as required• Adhere to the Company's Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. *• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company. *• Ensure other members of the department follow the QMS, regulations, standards, and procedures. *• Perform other work-related duties as assigned. *Indicates an essential function of the role Required QualificationsMinimum education and experience• High school diploma and currently enrolled in college with 2+ years of work experience, or equivalent combination of education and experience Preferred qualifications• Strong oral, written and interpersonal communications skills required• High degree of accuracy and attention to detail• Proficiency with MS Word, Excel, and other standard office tools• Self-directed and able to work with minimal supervision• Energetic and eager to tackle new projects and id Base Pay Range Per Hour: $20.00 - $30.00Individual compensation will vary based on factors such as qualifications, skill level, competencies, and work location.What We Offer•A collaborative teamwork environment where learning is constant, and performance is rewarded.•The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.•A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s). Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws. If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents. For additional information on Penumbra's commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.

Full-time Description Who We Are: We are a premier social service provider dedicated to housing and healing the disenfranchised and forgotten through a system of love, care and compassion. We envision a world that is guided by a balanced moral compass, where everyone has equal access to community services and resources that will end homelessness once and for all. Position: Administrative Assistant Job Type: Full-time, 8:00am - 4:30pm (flexible if needed) Starting Salary Range: $18 to $20 an Hour Work Location: Torrance, CA (90501) What We Offer: An outstanding benefits package and numerous opportunities for growth and advancement in our organization. Paid Holidays including Employee's Birthday Off Earn PTO that increases with tenure Flexible Work Schedule Medical Insurance Offering 3 HMO plans with Kaiser and Blue Anthem Cross, and also a PPO Plan. Dental Insurance, both HMO & PPO options Life and AD&D insurance 100% employer paid Long Term Disability 401K Plan: Serenity offers a standard 401k plan with 100% employer match up to 3% of salary Employee Assistance Program Employee Referral Program Additional Optional Benefits such as Aflac and Legal Shield What We Ask: POSITION SUMMARY: The Administrative Assistant provides administrative and clerical support to the Serenity Program staff. ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned. The essential functions include: Responsible for the facilities day- to-day clerical operations Responsible for data input into data base. Perform office duties that include: filing, copying and printing, manage the program office supply inventory, replenishment, and distribution Handling and managing program petty cash, ensuring expenditures are justifiable, collecting receipts and processing reimbursement forms in a accurate and timely manner Purchasing, handling and managing transportation appointment for the patients., process reimbursement forms in a accurate and timely manner Ensuring staff is adhering to program and contracted policy and procedures with the Processing and handling of confidential documentation and materials Manage the collection and distribution of company mail Manage the maintenance and replacement of office equipment such as copiers, faxes, meters and any other office equipment Assist with the planning and coordination of special projects, presentations, dissemination of information, and program events Prepare confidential documentation for Serenity staff; accurately record, organize, and distribute Ensure all program reporting is done in a completed and timely manner Act as liaison to all clinical staff to ensure efficient coordination and completion of documents needing review and/or approval based on the DHS contracted and program standards Independently maintain all DHS; perform file audits to ensure proper record keeping, analyzing, coding, indexing and storing; records are to be complete, accurate, and adhere to DHS contracted and program standards per HIPAA and government funding regulations Manage all enrollments and conduct monthly chart audits for chart completeness and accuracy. Manage agency wide processing and responding of client record requests per HIPAA regulations when requests from authorized users and/or clients are received Plan and coordinate clinical staff trainings and new employee orientation classes; schedule and assist where needed with all levels of staff; create, manage and produce presentations and reading materials for attendees and presenters Attend and take minutes for Serenity staff meetings as requested. Maintain minute records. Provide direct support to clinical staff and director in the creation of memos, reports, policy and procedures, and other confidential materials in reference to the staff and program needs QUALIFICATIONS: High school diploma or equivalent. Minimum two years' related experience or training Detail oriented with good time management, organizational, written, verbal, and interpersonal skills Able to maintain a high level confidentiality Able to handle sensitive and confidential situations with poise, tact, and diplomacy Excellent computer skills, including familiarity with Microsoft Word, Outlook, Excel, PowerPoint and agency wide database applications Able to learn quickly and work effectively with individuals at all levels of the organization and with minimal to no supervision Able to set priorities, meet deadlines, and juggle multiple competing tasks and demands WORK ENVIRONMENT Office environment May necessitate working in busy and loud environment Will be exposed to elements like cold, heat, dust, noise and odor May need to bend, stoop, twist , and pick up heavy materials for short periods of time RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES Maintain a safe work environment and confidentiality at all times Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues Organize and prioritize multiple activities to meet all external and internal deadlines Maintain professional demeanor that reflects positively on the agency Demonstrate respect and courtesy toward others Able to thrive in a work environment emphasizing teamwork and collaboration Respond in a timely manner in all aspects of communication Work with minimum supervision Perform other duties as assigned TRAUMA INFORMED CARE (ITC) Serenity Recuperative Care practices Trauma Informed Care (TIC) principles which recognizes the signs, symptoms, and widespread impact of trauma; Employees are asked to comprehensively integrate knowledge of Trauma Informed Care into policies, procedures, and practices with the goal to prevent re-traumatization which promotes healing of individuals, families, and communities. Salary Description $18 to $20

. HealthRIGHT 360, a family of programs, is located across 13 different counties in California. HealthRIGHT 360 provides an array of medical and behavioral health services to some of the most marginalized populations, ranging from primary care, mental health services, detox, substance use disorder treatment in both residential and outpatient settings, and transitional services for the criminal justice population. The Resilient Recovery Program formerly known as Pioneer Court Outpatient Program provides youth and adults with substance use and co-occurring mental health services in the form of individual and group counseling and care coordination. The Outpatient Program is committed to working with underserved communities from a variety of backgrounds. We strive to meet the ongoing needs of individuals struggling with mental health issues, substance use disorders, and co-occurring mental health issues. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the San Mateo Outpatient Programs. This position requires an ability to maintain strict confidentiality and handle information with excellent customer service skills, tact, and diplomacy. All Administrative Assistants are cross trained to assist with multiple programs as needed. KEY RESPONSIBILITIES Provide general office administrative and secretarial support including but not limited to electronic health record data entry, word processing, answering telephones, checking messages, greeting clients and visitors with courtesy and respect, handling general inquiries, distributing mail, faxing, copying, etc. Work closely with the Outpatient treatment staff and program management to provide clerical support as needed. Manages and directs client traffic in the reception area while providing a welcoming culture; greeting clients and visitors with courtesy and respect, handling general inquiries; providing informational resources; interacting tactfully and professionally with all. Develop, transcribe, and distribute meeting minutes, reports, and/or general information as needed. Provide client support in the milieu by directing clients to the proper group and answering program-related questions. Manage client attendance and program verification sheets. Work as part of an integrated, multi-disciplinary team. Help set up and serve snacks/meals to program participants. Coordinate snack/meal deliveries to the program Coordinate facility and maintenance issues with the help of other agency departments. Provide data entry in electronic database systems including but not limited to participant data, billing, and reports. Assist in maintaining confidential files in both physical and electronic forms in accordance with guidelines established by HealthRIGHT360 to satisfy internal and external evaluating requirements. May conduct/manage intakes of new enrollments Act as a “buddy” for new hires. Take notes in interviews and assist with reference checks. Act as Health and Safety Representative and participate in Health & Safety assignments. Assist management with the reconciliation of data. Facility Responsibilities Arranges, attend, and assists with meetings, staff training, conferences, etc. Maintains neatness and organization of the office areas/kitchen/supply room/break room. Purchase and maintain inventory of supplies for the office, custodial, kitchen, and electronic equipment. Report facility issues to Program Manager and acts as a point of contact for vendors and technicians. Data and Compliance Responsibilities Provide data entry, including (but not limited to) client data, billing, and reports using the most current platform set forth by the program (Power BI, Welligent, Avatar, Qualo, Sharepoint, etc.). Perform Medi-CAL eligibility reviews. Create and reconcile pay sources. Assists with audit preparations. Assists in maintaining confidential files in both physical and electronic forms. Assists management with the reconciliation of data. Billing Responsibilities Processes expenditures, including petty cash, client fees, expense forms, reimbursements, etc. And perform other duties as assigned. QUALIFICATIONS Education, Certification, and Experience High School Diploma or equivalent. First Aid Certified within 30 days of employment. CPR Certified within 30 days of employment. Comply with California's Statewide Healthcare Worker Vaccination Requirement; exemptions will be made for medical or religious reasons. Volunteering or special projects related to general office work experience. At least one year of general office work experience. Experience working in the behavioral health field. Experience with billing and data collection. Experience with Medi-Cal billing through Electronic Health Record systems. Bilingual Spanish is highly desired Knowledge Understanding of and willingness to work with traditionally under-served populations, including but not limited to those affected by substance abuse, mental health, HIV, AIDS, and other health-related issues.

. Hours of operation are Mondays and Fridays from 9:00AM to 6:00pm; Tuesdays, Wednesdays, and Thursdays from 9:00AM to 8:00PM. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency. The Administrative Assistant is expected to provide high quality customer service to new and returning clients. This position requires an ability to maintain strict confidentiality and handle information with excellent customer services skills, tact, and diplomacy. All Administrative Assistants are cross trained to assist with multiple programs as required by program leader. KEY RESPONSIBILITIES Administrative Responsibilities: Provide general administrative and secretarial support, including (but not limited to) word processing, answering telephones, checking and delivering messages, distributing mail, faxing, copying, etc. Manage and direct client traffic in the reception area, ensuring a welcoming atmosphere reflective of AARS culture. Greet clients and visitors courteously, handle general inquiries, and provide informational resources. Interact tactfully and professionally with youth, adults, and families of clients. Develop, transcribe, and distribute meeting minutes, reports, and/or general information in a timely manner, as needed. Attend and participate in meetings (internal, County, ad-hoc, etc. ) and debrief with agency or programs. Schedule appointments using current platforms and technology, and assist with appointment reminders as designated. Assist with appointment reminders as designated by the program. Assist with intake scheduling and conduct intakes to new enrollments as needed. Undertake special projects Participate in Health & Safety assignments or act as HR360's Health & Safety Representative. Work closely with the Administrative Support Manager, administrative team, EHR billing team. Facility Responsibilities: Perform office opening and closing procedures. Maintain the neatness and organization of general office area. Arrange and assist with meetings, staff trainings, conferences, etc., including setup, breakdown, and corporate catering. Purchase and maintain inventory of supplies for office, custodial, kitchen, electronic equipment. Report facility issues to Administrative Support Manager and act as point of contact for vendors and technicians. Data and Compliance Responsibilities: Provide data entry, including (but not limited to) client data, billing, and reports using the most current platform set forth by the program (Power BI, Welligent, Avatar, Qualo, Sharepoint, etc.). Perform Medi-CAL eligibility reviews. Create and reconcile pay sources. Assist with record archival per program needs. Assist with audit preparations and maintaining confidential files in both physical and electronic forms. Support management with data reconciliation and compliance tasks. Billing Responsibilities: Processes expenditures, including petty cash, client fees, expense forms, and reimbursements, etc. Flexibility and Coverage Responsibilities: Ability to arrange work schedule in accordance with the program's hours of operations, which may include evenings and weekends. Ensure consistent front desk coverage by practicing staggered meal and rest breaks, and shift changes amongst administrative team Adjust workload as necessary to ensure uninterrupted service delivery, including stepping in to provide support for other programs and counties during their peak demand times or staffing shortages. May be required to work weekends during program hours of operations, as needed. QUALIFICATIONS Education, Credentials, and Experience High school diploma, GED or equivalent required. Bachelor's degree in related field preferred. Comply with California Statewide Healthcare Worker Vaccination Requirement; exemptions will be made for medical or religious reasons. Possess a valid First Aid and CPR certification or ability to obtain within 30 days of hire. Experience working with clients experiencing substance use issues. Experience of volunteering or special projects related to general office work. At least one (1) year of general office work experience preferred. Experience working in the behavioral health field. Experience with billing and data collection preferred. Background Check and Other Requirements Must not be on active parole or probation. Must be able to complete a background check and livescan.

. Hours of operation are Mondays and Fridays from 9:00AM to 6:00pm; Tuesdays, Wednesdays, and Thursdays from 9:00AM to 8:00PM. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency. The Administrative Assistant is expected to provide high quality customer service to new and returning clients. This position requires an ability to maintain strict confidentiality and handle information with excellent customer services skills, tact, and diplomacy. All Administrative Assistants are cross trained to assist with multiple programs as required by program leader. KEY RESPONSIBILITIES Administrative Responsibilities: Provide general administrative and secretarial support, including (but not limited to) word processing, answering telephones, checking and delivering messages, distributing mail, faxing, copying, etc. Manage and direct client traffic in the reception area, ensuring a welcoming atmosphere reflective of AARS culture. Greet clients and visitors courteously, handle general inquiries, and provide informational resources. Interact tactfully and professionally with youth, adults, and families of clients. Develop, transcribe, and distribute meeting minutes, reports, and/or general information in a timely manner, as needed. Attend and participate in meetings (internal, County, ad-hoc, etc. ) and debrief with agency or programs. Schedule appointments using current platforms and technology, and assist with appointment reminders as designated. Assist with appointment reminders as designated by the program. Assist with intake scheduling and conduct intakes to new enrollments as needed. Undertake special projects Participate in Health & Safety assignments or act as HR360's Health & Safety Representative. Work closely with the Administrative Support Manager, administrative team, EHR billing team. Facility Responsibilities: Perform office opening and closing procedures. Maintain the neatness and organization of general office area. Arrange and assist with meetings, staff trainings, conferences, etc., including setup, breakdown, and corporate catering. Purchase and maintain inventory of supplies for office, custodial, kitchen, electronic equipment. Report facility issues to Administrative Support Manager and act as point of contact for vendors and technicians. Data and Compliance Responsibilities: Provide data entry, including (but not limited to) client data, billing, and reports using the most current platform set forth by the program (Power BI, Welligent, Avatar, Qualo, Sharepoint, etc.). Perform Medi-CAL eligibility reviews. Create and reconcile pay sources. Assist with record archival per program needs. Assist with audit preparations and maintaining confidential files in both physical and electronic forms. Support management with data reconciliation and compliance tasks. Billing Responsibilities: Processes expenditures, including petty cash, client fees, expense forms, and reimbursements, etc. Flexibility and Coverage Responsibilities: Ability to arrange work schedule in accordance with the program's hours of operations, which may include evenings and weekends. Ensure consistent front desk coverage by practicing staggered meal and rest breaks, and shift changes amongst administrative team Adjust workload as necessary to ensure uninterrupted service delivery, including stepping in to provide support for other programs and counties during their peak demand times or staffing shortages. May be required to work weekends during program hours of operations, as needed. QUALIFICATIONS Education, Credentials, and Experience High school diploma, GED or equivalent required. Bachelor's degree in related field preferred. Comply with California Statewide Healthcare Worker Vaccination Requirement; exemptions will be made for medical or religious reasons. Possess a valid First Aid and CPR certification or ability to obtain within 30 days of hire. Experience working with clients experiencing substance use issues. Experience of volunteering or special projects related to general office work. At least one (1) year of general office work experience preferred. Experience working in the behavioral health field. Experience with billing and data collection preferred. Background Check and Other Requirements Must not be on active parole or probation. Must be able to complete a background check and livescan.

Full-time Description JOB TITLE: Secretary II 2512- 99999 -SEC-001 San Francisco, CA ASRT, Inc. provides scientific, information management, management consulting, bioinformatics, and administrative program support to the Centers for Disease Control and Prevention (CDC) and other Federal and private sector clients. The successful candidate will be a full-time employee of ASRT, Inc. and will be assigned to The Department of Homeland Security (DHS). SCOPE OF WORK The Secretary II will provide administrative services and expertise in support of DHS goals and mission as related to the scope of work below. MAJOR DUTIES AND RESPONSIBILITIES Administrative support to District Commanders. Manage office reception, phones, emails, and scheduling. Maintain calendars for leadership. Prepare reports, meeting minutes, correspondence. Support timekeeping (GovTA). Track PSO audits and Post Inspection spreadsheets. Maintain security equipment inventories. Process incoming and outgoing mail. Maintain FSA database files and reports. Enter Prohibited Items reports. Requirements MINIMUM QUALIFICATIONS Minimum Education: Associate's Degree within finance/accounting/quantitative methods. Minimum Experience: 4 years working as a secretary, and previous experience within DHS . Security Clearance: DHS Suitability (HSPD-12) REQUIREMENT: Must be a United States citizen or permanent resident or have authorization for employment in the United States. SALARY: Commensurate with qualifications and experience. Salary Range: $52,000-$62,000 annually. To apply for this position: If you are viewing this position on the ASRT Career page, please click on the "Apply" button. If you are viewing this position on a site other than the ASRT Career page, you may use the "click to apply" link, or you may apply by visiting our Career page and searching for the job title and position number listed at the top of this job posting. To view all our open positions and to apply to job openings in which you may be interested, please visit our Career page at ******************************** EEO/vets/disabled Salary Description Salary Range: $52,000-$62,000 annually

Full-time Description JOB TITLE: Secretary II 2512- 99999 -SEC-001 San Diego, CA ASRT, Inc. provides scientific, information management, management consulting, bioinformatics, and administrative program support to the Centers for Disease Control and Prevention (CDC) and other Federal and private sector clients. The successful candidate will be a full-time employee of ASRT, Inc. and will be assigned to The Department of Homeland Security (DHS). SCOPE OF WORK The Secretary II will provide administrative services and expertise in support of DHS goals and mission as related to the scope of work below. MAJOR DUTIES AND RESPONSIBILITIES Administrative support to District Commanders. Manage office reception, phones, emails, and scheduling. Maintain calendars for leadership. Prepare reports, meeting minutes, correspondence. Support timekeeping (GovTA). Track PSO audits and Post Inspection spreadsheets. Maintain security equipment inventories. Process incoming and outgoing mail. Maintain FSA database files and reports. Enter Prohibited Items reports. Requirements MINIMUM QUALIFICATIONS Minimum Education: Associate's Degree within finance/accounting/quantitative methods. Minimum Experience: 4 years working as a secretary, and previous experience within DHS . Security Clearance: DHS Suitability (HSPD-12) REQUIREMENT: Must be a United States citizen or permanent resident or have authorization for employment in the United States. SALARY: Commensurate with qualifications and experience. Salary Range: $48,000-$57,000 annually. To apply for this position: If you are viewing this position on the ASRT Career page, please click on the "Apply" button. If you are viewing this position on a site other than the ASRT Career page, you may use the "click to apply" link, or you may apply by visiting our Career page and searching for the job title and position number listed at the top of this job posting. To view all our open positions and to apply to job openings in which you may be interested, please visit our Career page at ******************************** EEO/vets/disabled Salary Description Salary Range: $48,000-$57,000 annually

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U. S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www. uci. edu. The UCI School of Education is focused on advancing educational sciences and contributing to improved educational opportunities and outcomes for individuals across the entire lifespan. A diverse, dynamic and collaborative institution, the UCI School of Education's research, community partnerships and programming are dedicated to producing innovative scholarship, addressing the needs of local schools, and inspiring future generations of educators. Currently, the UCI School of Education is home to more than 1,000 students enrolled in the bachelor, master, and doctoral degree programs, and a vibrant network of more than 10,000 alumni. Your Role on the Team As the Executive Assistant to the Dean, provides executive level analytical and planning support in managing and coordinating the scope of the Dean's calendar and priorities. The Executive Assistant provides proactive, responsive, and effective executive-level support and serves as a central resource for the coordination of all Dean's events and activities. Schedules and manages meeting logistics (meeting rooms, catering, computer/AV equipment, parking, etc), coordinates all travel, processes payments/reimbursements, and plans events for the School of Education. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Demonstrates knowledge, experience, and flexibility in providing analytical and executive administrative support to Dean and management staff in an environment with constantly changing priorities and assignments; ability to act with professional demeanor and diplomacy. Takes initiative on projects and tasks, Use discretion with confidential information, and assures timely follow up and completion of projects. Provides general support for the Dean's Office as assigned. What It Takes to be Successful Total Compensation In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Required: Ability to use high-level discretion and maintain a high level of confidentiality. Ability to provide consultation to senior leaders. Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing. Ability to multi-task with demanding timeframes. Small to mid-level project management skills. Solid analytical / problem-solving skills. Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Solid skills in problem identification. Thorough knowledge of common organization-specific and other computer application programs, including Microsoft Office Suite (Outlook, Word, Excel, Powerpoint) and Adobe Acrobat. Strong service orientation. Familiarity with the organization's processes, protocols and procedures. Excellent writing, editing and proofreading skills to compose letters, memoranda, reports, and other documents with proper grammar, spelling and punctuation. Special Conditions: Must be on-site and in-person. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - *********** uci. edu/new-hire/conditions-of-employment. php Closing Statement: The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: *************** ucop. edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: *************** ucop. edu/doc/1001004/Anti-Discrimination. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at ************** or eec@uci. edu. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization