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Become An Unit Coordinator

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Working As An Unit Coordinator

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $33,040

    Average Salary

What Does An Unit Coordinator Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Unit Coordinator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Unit Coordinator Jobs

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Unit Coordinator Career Paths

Unit Coordinator
Service Representative Account Executive Territory Manager
Account Manager
5 Yearsyrs
Office Manager Accounts Payable Clerk Staff Accountant
Accounting Manager
7 Yearsyrs
Service Representative Account Manager Billing Specialist
Business Office Manager
8 Yearsyrs
Home Health Aid Licensed Practical Nurse Staff Nurse
Clinical Manager
8 Yearsyrs
Case Manager Program Manager General Manager
District Manager
7 Yearsyrs
Billing Specialist Accounts Receivable Specialist Accountant
Finance Manager
7 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Program Coordinator Adjunct Instructor Assistant Professor
Medical Director
9 Yearsyrs
Licensed Practical Nurse Staff Nurse
Nursing Director
9 Yearsyrs
Home Health Aid Patient Care Technician Medical Assistant
Office Manager
5 Yearsyrs
Case Manager Program Coordinator Program Manager
Operations Director
9 Yearsyrs
Billing Specialist Specialist Account Manager
Operations Manager
7 Yearsyrs
Patient Service Representative Registered Nurse Staff Nurse
Patient Care Manager
9 Yearsyrs
Patient Service Representative Service Coordinator Service Supervisor
Patient Services Manager
8 Yearsyrs
Program Manager General Manager Business Manager
Practice Administrator
10 Yearsyrs
Program Coordinator Assistant Director Office Manager
Practice Manager
9 Yearsyrs
Licensed Practical Nurse Nurse Case Manager
Program Manager
8 Yearsyrs
Registered Nurse Supervisor Unit Manager Operations Manager
Property Manager
6 Yearsyrs
Program Manager Sales Consultant Leasing Consultant
Resident Manager
5 Yearsyrs
Registered Nurse Supervisor Case Manager Account Manager
Sales Manager
5 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Unit Secretary 3.5 years
Team Coordinator 3.0 years
Unit Coordinator 3.0 years
Health Unit Clerk 3.0 years
Clinical Secretary 2.9 years
Unit Assistant 2.8 years
Top Employers Before
Internship 4.6%
Cashier 4.4%
Secretary 2.9%
Volunteer 2.6%
Teller 2.4%
Top Employers After
Internship 3.4%
Supervisor 2.9%
Volunteer 2.9%
Nurse 2.7%

Do you work as an Unit Coordinator?

Unit Coordinator Demographics

Gender

Female

77.9%

Male

20.0%

Unknown

2.1%
Ethnicity

White

65.0%

Hispanic or Latino

14.5%

Black or African American

10.9%

Asian

6.4%

Unknown

3.2%
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Languages Spoken

Spanish

58.0%

French

15.3%

Portuguese

3.8%

German

2.3%

Romanian

1.5%

Mandarin

1.5%

Korean

1.5%

Thai

1.5%

Italian

1.5%

Cantonese

1.5%

Greek

1.5%

Chinese

1.5%

Japanese

1.5%

Polish

1.5%

Arabic

1.5%

Swahili

0.8%

Swedish

0.8%

Vietnamese

0.8%

Gujarati

0.8%

Hindi

0.8%
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Unit Coordinator Education

Schools

University of Phoenix

19.9%

University of Massachusetts - Boston

7.4%

Walden University

6.0%

Kaplan University

5.7%

Southern New Hampshire University

5.4%

University of Memphis

5.4%

Grand Canyon University

5.4%

Texas Tech University

4.5%

Columbus State Community College

4.0%

University of South Florida

3.7%

Southwest Tennessee Community College

3.7%

Bunker Hill Community College

3.7%

Capella University

3.7%

Boston University

3.4%

Liberty University

3.4%

Curry College

3.1%

Northwest Mississippi Community College

3.1%

University of Cincinnati

2.8%

Indiana University - Purdue University Indianapolis

2.8%

University of Arkansas at Little Rock

2.8%
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Majors

Nursing

25.4%

Business

18.7%

Health Care Administration

8.3%

Psychology

6.4%

Criminal Justice

3.7%

Social Work

3.5%

Medical Assisting Services

3.5%

Management

3.1%

Education

3.0%

Nursing Assistants

2.6%

Human Resources Management

2.6%

Medical Technician

2.4%

Human Services

2.4%

Communication

2.3%

Sociology

2.3%

Accounting

2.1%

Biology

2.1%

Liberal Arts

2.0%

General Studies

1.8%

Health/Medical Preparatory Programs

1.8%
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Degrees

Bachelors

31.7%

Other

25.7%

Masters

16.8%

Associate

15.2%

Certificate

6.0%

Diploma

1.9%

Doctorate

1.5%

License

1.1%
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Full Time
Part Time
Internship
Temporary

Real Unit Coordinator Salaries

Job Title Company Location Start Date Salary
Business Unit Coordinator Jabil Circuit Inc. Memphis, TN May 19, 2015 $82,264
Business Unit Coordinator Jabil Circuit, Inc. Memphis, TN Aug 23, 2014 $76,500
Unit Coordinator St. Jude Children's Research Hospital Memphis, TN Apr 03, 2012 $72,613 -
$94,439
Skilled Unit Coordinator Barr Street Corporation Canonsburg, PA Sep 16, 2010 $52,697

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Top Skills for An Unit Coordinator

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  1. Medical Records
  2. Patient Care
  3. Physician Orders
You can check out examples of real life uses of top skills on resumes here:
  • Entered doctors orders for patients changed from emergency room outpatient to inpatient status utilizing Electronic Medical Records program.
  • Coordinated administrative activities for optimal operation and efficiency of the patient care unit.
  • Transcribed and processed physician orders accurately with attention-to-detail promptly notified nursing of STAT orders.
  • Labor & Delivery - Prepare patient charts, schedule patient appointments, update monthly and yearly statistics, greet patients.
  • Provided Communication Security (COMSEC) guidance instructions and resolution during emergency situations.

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Unit Coordinator Videos

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