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Unit secretary jobs in Auburn, WA

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Unit Secretary
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Health Unit Clerk

  • DSHS Assistant Secretary of Behavioral Health and Habilitation Administration

    State of Washington

    Unit secretary job in Olympia, WA

    DSHS Assistant Secretary, Behavioral Health and Habilitation Administration About the Role Every day, the Behavioral Health and Habilitation Administration (BHHA) staff deliver care and safety in Washington's most complex behavioral health and habilitation settings, from state hospitals to secure community facilities. Behind every program are Washingtonians whose recovery, dignity, and well-being depend on us. The Assistant Secretary reports directly to the Secretary of DSHS and leads one of the state's largest 24/7 systems, overseeing state hospitals, forensic services, secure commitment facilities, and habilitation programs. Because these facilities operate around the clock, the Assistant Secretary carries on-call responsibility, providing visible, decisive leadership whenever critical issues arise. With nearly 8,000 staff and a biennial budget of $2.7 billion, the Assistant Secretary must bring both operational discipline and cultural leadership to ensure stability, accountability, and trust across the system. What Success Looks Like * Clear crisis management protocols are in place and consistently applied. * Visible cultural progress is underway, with staff reporting stronger trust and accountability. * Headquarters and field operations are aligned, with silos broken down and communication strengthened. * The Secretary and leadership team count on this role as a trusted advisor, someone who brings solutions forward and anticipates risks and opportunities. * BHHA's leadership is recognized by labor, tribal, and community leaders as credible, transparent, and collaborative. The Type of Leadership DSHS Needs * Calm and decisive in crisis, with the judgment to act quickly and the composure to inspire confidence. * Inclusive and unifying, able to bridge divides and bring diverse voices into shared purpose. * Strategic and forward-looking, balancing immediate operational demands with long-term system transformation. * Authentic and transparent, modeling accountability and trust in every interaction. Key Priorities * Strengthen Operational Stability and Crisis Readiness- Ensure BHHA's 24/7 facilities are prepared to manage high-stakes incidents and safety concerns with consistency and confidence. This role carries on-call responsibility, requiring sound judgment and visible leadership at all hours. * Lead Cultural Renewal- Build a respectful, accountable culture by addressing workplace concerns directly, strengthening engagement, and increasing leadership visibility. Model the values of trust, inclusion, and transparency to unify a large, mission-driven workforce. * Reconnect Headquarters and Field- Break down silos and foster alignment between headquarters and field operations. Strengthen communication, build shared goals, and create a sense of unity across diverse service areas. * Build Executive Presence and Strategic Influence- Represent BHHA with clarity and confidence in legislative, external, and senior-level forums. Work in close partnership with communications teams, agency leaders, and external partners to align messaging, elevate BHHA's external presence, and project a strong, consistent voice. Provide timely, solution-focused briefings to the Secretary and DSHS leadership on emerging priorities, risks, and opportunities. Competencies and Leadership Capabilities * Executive Leadership in Complex Systems * Crisis Management and Decision Making * Organizational Change and Culture Building * Strategic Communication and Influence * Political and Stakeholder Acumen * Collaboration and Partnership * Operational and Financial Stewardship Education: A bachelor's degree in Public Administration, Business Administration, Public Health, Social Services, Health and Human Services, or related fields is preferred but not required. Why Apply for This Role This is more than an executive role, it's a chance to shape statewide policy, influence national conversations and represent BHHA with clarity and confidence before legislators, tribal partners, and community leaders. At this defining moment, your leadership will not only stabilize crisis-prone systems but also elevate BHHA's voice and rebuild a culture rooted in respect and resilience. This is your opportunity to leave a legacy, strengthening systems and transforming lives across Washington State. Application Process Applications will be accepted through January 11th, 2026, at 5:00 p.m. Pacific Time. Please email a resume and cover letter to ***********************, highlighting your interest in the role and the competencies and leadership capabilities outlined in this profile. To learn more about DSHS and the Assistant Secretary role, please review the Executive Brochure. The Department of Social and Health Services' (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency's vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at **************. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or **************.
    $62k-230k yearly est. 4d ago

  • Unit Coordinator - Day Camp

    Girl Scouts of Western Washington 4.1company rating

    Unit secretary job in Carnation, WA

    Temporary Description Girl Scouts of Western Washington is consistently and unapologetically committed to providing safe spaces for all girls* to belong. We build Girl Scouts of courage, confidence, and character who make the world a better place. Founded in 1912, our organization has been committed to meeting the needs of our youth members for over a century. We uplift all Girl Scouts in a supportive environment where they can discover their strengths and rise to meet new challenges-whether they want to climb to the top of a tree or the top of their class, lace up their boots for a hike or advocate for climate justice, or make their very first best friends. Backed by trusted adult volunteers, mentors, and millions of alums, Girl Scouts lead the way as they find their voices and make changes that affect the issues most important to them. They are the future leaders paving the way toward a brighter tomorrow. To learn more, visit ********************* Girl Scouts of Western Washington values diversity, equity, and inclusion and we foster a welcoming, inclusive work environment. We are an equal opportunity employer, and we do not discriminate based on race, color, religion, age, national origin, gender, veteran status, sexual orientation (heterosexuality, homosexuality, bisexuality, and gender expression of identity), marital status, or the presence of any physical, sensory, or mental disability, or any other protected classification under applicable laws. *Girl Scouts of Western Washington uses the term girl inclusively to speak to everyone who identifies with the Girl Scout experience, which includes cisgender girls, gender-expansive youth, transgender youth, non-binary youth, gender nonconforming youth, genderqueer youth, and any girl-identifying human. About the Position Unit Coordinators provide direct leadership, guidance, and support to Unit Counselors, serving as a liaison between unit counseling staff and the camp leadership team. This role supports counselors in camper behavior management, group supervision, and effective program planning and delivery. Compensation for this position is $21.80 - $22.55 per hour, with the starting rate dependent on previous employment at GSWW camps. Camp Season 2026 will run from June 8th through August 27th, with start and end dates determined by position. For the 2026 season, this position will be located at Camp River Ranch (Carnation, WA). Day Camp will run Monday through Friday 8:00 A.M. - 4:00 P.M with staff hours starting as early as 7:00 A.M. and ending no later than 6:00 P.M. Staff will be scheduled for a 40 hour work week and receive breaks throughout the day. Staff will have the opportunity to ride camp buses to and from camp and support the check-in and check-out processes at bus stops. Camp River Ranch serves campers ages 5 to 17 and offers a variety of programming including swimming, boating, target sports, climbing wall, and classic camp activities. Requirements Essential Duties and Responsibilities Provide guidance and coaching to Unit Counselors in camper and group management, promoting both the physical and emotional safety of campers Conduct weekly observations and evaluations of Unit Counselors, including scheduled one-on-one meetings to provide constructive feedback Ensure the timely completion of weekly paperwork by Unit Counselors and support department directors in communicating program specific needs Coordinate session-specific programs by organizing supplies, setting up activities, providing instruction, and supporting Unit Counselors with implementation as needed Support and participate in the implementation of all camp activities such as all camp games, campfires, etc. Carry out established duties for general camp operations including check-in and check-out, bus supervision, camp cleaning, season opening and closing tasks, and completion of necessary paperwork This is a general description of the essential responsibilities of the position and is not inclusive of all job duties; other associated duties may be assigned Knowledge, Skills, and Abilities Knowledge of and commitment to fostering environments that prioritize diversity, equity, inclusion, racial justice, and belonging Comfortable working in a camp setting with a variable work week Excellent interpersonal skills to ensure effective interactions with individuals at all levels and backgrounds, with the ability to work under pressure Demonstrated ability to prioritize project tasks and deadlines, work independently and collaboratively, take initiative, and maintain confidentiality Visual and auditory ability to identify and respond to environmental and other hazards Supervisory Responsibilities This position supervises 10-12 Unit Counselors Education and Experience Required At least 18 years of age High School Diploma or equivalent Experience working with youth ages 5-17 Preferred Skills and Experience 21 years of age A valid driver's license, clean driving record, and willingness to transport campers and staff in 12 passenger vans Knowledge of Girl Scout program Other Qualifications Current certification in First Aid/CPR or willingness to obtain Current certification in Youth Mental Health First Aid or willingness to obtain Satisfactory results from a criminal background check Work Environment Summer camp is a fast-paced outdoor working environment. Employees are frequently exposed to loud noises, sensory stimulating situations, and physically demanding activities. Employees should feel comfortable with: Working outside in all weather conditions including heat, inclement weather, and specific environmental realities (humidity, wind, bugs, lake water) Working with minimal access to technology Demonstrating emotional resiliency and regulation to handle extended, repeated stressful situations appropriately Walking over unpaved, uneven, hilly terrain multiple times a day Lifting and carrying supplies and equipment up to 35lbs Responding to emergencies including utilizing skills to administer first aid/CPR when necessary, including overnight Maintaining constant supervision and observation of program participants while assessing risk and participant safety Salary Description $21.80 - $22.55 per hour
    $21.8-22.6 hourly 4d ago

  • Unit Clerk - Evaluation & Treatment- On-Call

    Compass Health 4.6company rating

    Unit secretary job in Everett, WA

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, other duties may be assigned Answers multiline phones, routing calls appropriately, and placing calls for patients all in an efficient, courteous manner. Coordinates new admissions by preparing patients chart, securing patients belongings and updating all relevant unit documents. Processes patient discharges by breaking down chart, creating and faxing discharge packets to appropriate parties and updating all relevant unit documents. Maintains daily census log by recording admissions and discharges to provide source of information for statistical reporting. Sends daily report to NSBHO regarding daily census. Greets and assists visitors and vendors in a professional manner. Maintains open charts by ensuring all signatures are completed, paperwork is updated and available. Communicates with Snohomish County Mental Health to coordinate medication notices and notifications of patient admits and discharges. Requests records from patients' outside providers including past hospitalizations. Prepares information packets for referrals to Western State Hospital and other facilities. Assists with direct care to meet the safety needs of patients and the facility. Assists patients with hygiene and clothing items. Triages patient requests and refers to the appropriate staff person and de-escalates patients as needed. Assists with inventory and putting supplies away when they are delivered. Communicates regularly with facilities department regarding any maintenance issues. Performs filing, photocopying, data entry, word processing, mail processing and general support as needed. Participates in regularly scheduled supervision and team meetings. Remains compliant with required trainings and certifications. Behaves in an ethical and professional manner consistent with agency policy, state law, and licensing entities if applicable. Understands and practices safekeeping of client protected health information per Compass Health's HIPAA and other agency policies and procedures. Demonstrates respect for diversity and a commitment to developing multicultural competency and sensitivity. Demonstrates commitment to Compass Health's Strategic Intention, Core Values and Core Competencies. EDUCATION / EXPERIENCE / CERTIFICATIONS / LICENSES High School Diploma or equivalent. Minimum 1 year of related clerical experience. Education and/or work experience in the mental health field preferred. Valid Washington State Driver's License required including vehicle and appropriate insurance, if applicable. Current First Aid & CPR certification and Food Handlers permit, or ability to obtain within 90 days of hire. KNOWLEDGE / SKILLS / ABILITIES Ability to perform clerical skills including word processing, filing, telephones and data entry. Ability to maintain a positive, solution-focused demeanor when responding to conflicts or problems. Demonstrated organizational skills and the ability to multitask within a fast-paced environment. Excellent communication skills, written and verbal. General computer proficiency, including the ability to utilize electronic medical record systems and accurate typing and word processing skills. Ability to pass pre-employment criminal background check, which may or may not include an additional search by DSHS. PHYSICAL DEMANDS / WORK ENVIRONMENT The employee will be working in an acute care facility and must be able to physically participate in managing aggressive behavior from patients. While performing the duties of this job, the employee must occasionally lift and/or move up to 20 pounds and is regularly required to sit, stand, walk, talk, and use close vision. The noise level in the work environment is usually moderate to loud. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in the work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education High School Diploma Licenses & Certifications Food Worker Card CPR Certificiation First Aid Certification Drivers License
    $36k-42k yearly est. 4d ago

  • Care Assitant Health Unit Coordinator

    Common Spirit

    Unit secretary job in Tacoma, WA

    Job Summary and Responsibilities Are you a compassionate and dedicated individual looking to make a difference in patient care? Join our team as a Care Assistant Health Unit Coordinator! Responsibilities include: * Assisting patients with personal care, hygiene, and physical comfort (feeding, bathing, ambulation, etc.). * Performing, monitoring, reporting, and documenting clinical activities within scope of practice. * Assisting nursing staff with patient admissions, discharges, and transfers. * Maintaining a neat and organized work environment, including ordering and stocking supplies. * Ensuring a safe work and patient environment, adhering to safety and infection prevention standards. * Performing receptionist and support duties, handling communications, and assisting visitors. * Providing general support activities for the unit. If you're passionate about patient well-being and thrive in a supportive healthcare environment, we encourage you to apply! Job Requirements Education & Experience Six months related work experience preferred. Experience in a hospital setting preferred Prefer experience in a specialty Completion of an accredited Nursing Assistant program (or military medical specialty training). unit. Preference is given toward applicants with experience as both a Certified Nursing Assistant and Unit Coordinator. Licensure & Certification Must be licensed by the Washington State Nursing Commission as a Certified Nursing Assistant. Current American Heart Association healthcare provider BLS certification is required. Where You'll Work Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area. Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person - body, mind, and spirit - in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth. Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care. We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.
    $36k-47k yearly est. 29d ago

  • Care Assitant Health Unit Coordinator

    Commonspirit Health

    Unit secretary job in Tacoma, WA

    Where You'll Work Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area. Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person - body, mind, and spirit - in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth. Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care. We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose. Job Summary and Responsibilities Are you a compassionate and dedicated individual looking to make a difference in patient care? Join our team as a Care Assistant Health Unit Coordinator! Responsibilities include: Assisting patients with personal care, hygiene, and physical comfort (feeding, bathing, ambulation, etc.). Performing, monitoring, reporting, and documenting clinical activities within scope of practice. Assisting nursing staff with patient admissions, discharges, and transfers. Maintaining a neat and organized work environment, including ordering and stocking supplies. Ensuring a safe work and patient environment, adhering to safety and infection prevention standards. Performing receptionist and support duties, handling communications, and assisting visitors. Providing general support activities for the unit. If you're passionate about patient well-being and thrive in a supportive healthcare environment, we encourage you to apply! Job Requirements Education & Experience Six months related work experience preferred. Experience in a hospital setting preferred Prefer experience in a specialty Completion of an accredited Nursing Assistant program (or military medical specialty training). unit. Preference is given toward applicants with experience as both a Certified Nursing Assistant and Unit Coordinator. Licensure & Certification Must be licensed by the Washington State Nursing Commission as a Certified Nursing Assistant. Current American Heart Association healthcare provider BLS certification is required.
    $36k-47k yearly est. Auto-Apply 60d+ ago

  • On-Call Unit Secretary

    Eliseo 3.8company rating

    Unit secretary job in Tacoma, WA

    Unit Secretary Job Type: On-Call eliseo is non-profit Senior Living Community located in Tacoma, WA. Our twenty eight acre campus includes a Skilled Nursing Facility, Assisted Living, Memory Care and Independent Living Homes. We are dedicated to engaging the lives of our residents through active living, compassion and dignity. As one of the largest non-profit employers in Pierce County, we strive to enrich the lives of our residents through selfless service. Qualifications High School Diploma or General Education Degree (GED) Previous Medical Records experience preferred. Position Summary: The Unit Secretary assists the nursing staff on a designated unit with record maintenance, communication, and clerical activities. Administrative Duties Accepts assigned resident status reports at beginning of shifts and gives reports at end of shift and as appropriate. Compiles and records medical charts, reports, and correspondence for newly admitted residents. Answers telephone, greets and directs patients, salespeople, and visitors. Makes appointments for residents', prepares appropriate paperwork, arranges transportation, finds escorts as needed and reminds staff accordingly. Completes resident related shuttle applications as needed for resident's transportation and updates electronic record with necessary Information. Assists with transportation of residents to appointments. Maintains a current roster of residents on unit. Keeps current listing of emergency and commonly used telephone numbers. Places documentation in the appropriate resident charts according to established chart order. Thins resident's charts according to care conference schedule. Forwards closed/completed charts to the medical records department. Organizes nursing station files, desk area and maintains orderliness of unit. Assists in record keeping as assigned. Staffing Duties Reviews daily scheduling needs with Nursing Office Staffing Coordinator. Prepares, updates and maintains daily staffing plan for monthly schedules. Prepares and monitors overtime lists and assists staffing coordinator in filling staff vacancies on a day-to-day basis with eliseo staff and occasional agency staff, as needed. If eliseo feels like a good fit for you, apply today! Upon acceptance of an offer, candidates must be able to pass a 4-panel drug screen and background check prior to starting work with eliseo. eliseo is an Equal Opportunity Employer. All qualified applicants are encouraged to apply. eliseo participates in the E-Verify program. Due to the state mandate, all new hires must be fully vaccinated upon hire and be required to show proof of vaccination.
    $35k-43k yearly est. Auto-Apply 60d+ ago

  • Health Unit Coordinator- UWMC Montlake Float Team

    University of Washington 4.4company rating

    Unit secretary job in Seattle, WA

    UW Medical Center Montlake - Resource Float Team has an outstanding opportunity for a Part-time Days- Health Unit Coordinator. WORK SCHEDULE * Part-time (36 hours weekly) * Days HIGHLIGHTS * Conveniently located near public transportation * Make a difference for the patients and employees we serve * Opportunity to provide career growth PRIMARY JOB RESPONSIBILITIES * Thrive in a busy, fast-paced environment where multitasking and strong organizational skills are essential * Provide staff, providers, and patients with an efficient system of internal and external communications, including answering phones and triaging call lights * Respond to patient and family inquiries in a timely, courteous, and accurate manner * Assist in maintaining a welcoming and organized unit environment for patients, families, and staff * Work closely with the charge RN to help manage patient flow, prioritize unit needs, and coordinate admits, transfers, and discharges * Prepare and compile discharge packets to support timely and safe patient discharges * Coordinate transportation and appropriate paperwork for patient transfers and diagnostic testing * Handle unit paperwork, including patient chart maintenance, consent forms, and other documentation * Maintain inventory of supplies and equipment and restock as needed Utilize computer systems such as Epic, Microsoft Teams, and Outlook for communication, documentation, and coordination * Partner with all members of the care team to prioritize patient satisfaction and exceptional care delivery REQUIREMENTS * High school graduation or equivalent AND * One year of healthcare, administrative, or customer service experience OR * An equivalent combination of education/experience ABOUT UW MEDICAL CENTER-MONTLAKE UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances. The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit's light rail station across the street. Excellence. Exploration. Education. ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest Become part of our team. Join our mission to make life healthier for everyone in our community Compensation, Benefits and Position Details Pay Range Minimum: $43,236.00 annual Pay Range Maximum: $59,976.00 annual Other Compensation: * Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 90.00% Union/Bargaining Unit: SEIU Local 925 Nonsupervisory About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
    $43.2k-60k yearly 8d ago

  • Front Desk Receptionist

    Pediatrics Northwest

    Unit secretary job in Tacoma, WA

    Front Desk Receptionist Schedule: Full-time, 7:30 AM - 5:00 PM on Mon/Tue/Thu/Fri, Wednesday off, and Saturday 8:00 AM - 1:00 PM with an additional $3.50 per hour weekend differential. Pay: $22.00 - $33.17 per hour, depending on experience. Location: Travel to all clinics required - Tacoma, Gig Harbor, Federal Way. About Us Pediatrics Northwest is a dedicated multi-specialty pediatric group committed to improving the health of children in our communities since 1980. Our team collaborates across clinics to provide compassionate, high-quality care. If you're seeking a meaningful career in Pediatrics, we'd love to hear from you! Position Overview As a Front Desk Receptionist, you'll play a key role in creating a welcoming, efficient, and professional experience for our patients and their families. You will support smooth clinic operations by managing patient check-ins, maintaining the appearance and functionality of the reception area, and collaborating with clinical and support staff to ensure optimal patient flow. Key Responsibilities: Greet and check in patients in a friendly, professional manner. Answer office and overflow calls promptly. Verify insurance and patient demographic information. Collect co-pays or outstanding balances during check-in. Manage voicemail and return calls in a timely manner. Schedule appointments per provider templates and procedures. Monitor and maintain clinic schedules to ensure efficient patient flow. Contact referral patients. Reschedule appointments as needed based on provider availability. Confirm appointments and relay messages to the appropriate team members. Verify state insurance PCP assignments for coverage accuracy. Complete advance and next-day appointment confirmations as assigned. Maintain a clean and organized waiting area. Work well under pressure, meeting multiple and sometimes competing deadlines. Qualifications: High school diploma or equivalent. At least 1 year of customer service experience, with medical office or call center experience preferred. Experience with Electronic Medical Records (EMR) systems preferred. Proficiency in Microsoft Office Suite. Bilingual in Spanish is a plus. Benefits: Health and vision insurance - Employee premium covered 100% by Peds NW Dental insurance Life insurance Voluntary insurance plans 401(k) plan with profit sharing 8 paid holidays per year 3 weeks of PTO in the first year (available after 90 days of employment) Employee Assistance Program (EAP) services Candidate required to pass background check and drug screen. Pediatrics Northwest is an Equal Opportunity Employer. Pediatrics Northwest is adhering to Washington State Laws regarding Health Care Professionals and the COVID-19 vaccine and employees must be vaccinated. If you are interested, please apply directly on our website: Pediatrics Northwest (recruitingbypaycor.com)
    $22-33.2 hourly 28d ago

  • Unit Clerk - Mental Health 264

    Main Template

    Unit secretary job in Shelton, WA

    “They made it easier for me to live, breathe, eat, and stay clean. Without them, I'd be waiting somewhere, waiting for someone to give me a chance to live...” - Client from Telecare What You Will Do to Change Lives The Unit Clerk provides support services to the nursing, clinical, and medical staff. Duties are typically clerical and technical in nature and will involve contact with members served. Shifts Available: Full-time; Monday - Friday, 8:00am - 4:30pm Expected starting wage range is $18.31- $22.06. The full wage range goes up to $25.80. Telecare applies geographic differentials to its pay ranges. The pay range assigned to this role will be based on the geographic location from which the role is performed. Starting pay is commensurate with relevant experience above the minimum requirements. What You Bring to the Table (Must Have) High school graduation or a G.E.D. equivalent Six (6) months' experience as a unit clerk or administrative support staff in a health care environment Knowledge of basic medical terminology and Electronic Health Record (EHR) What's In It for You* Paid Time Off: For Full Time Employee it is 16.7 days in your first year Nine Paid Holidays & Shift differentials for hourly staff (6% for PM Shift, 10% for Overnight Shift). Weekend Shift differentials for hourly staff (5% for Weekend AM Shift, 11% for Weekend PM Shift, 15% for Weekend Overnight Shift) Free CEUs, coaching, and mentorship Online University Tuition Discount and Company Scholarships Medical, Vision, Dental Insurance, 401K, Employee Stock Ownership Plan For more information visit: ************************************* Join Our Compassionate Team Telecare's mission is to deliver excellent and effective behavioral health services that engage individuals in recovering their health, hopes, and dreams. Telecare continues to advance cultural diversity, humility, equity, and inclusion at all levels of our organization by hiring mental health peers, BIPOC, LGBTQIA+, veterans, and all belief systems. The Telecare Shelton Evaluation and Treatment (E&T) center will provide intensive mental health and psychiatric treatment services in a secure, welcoming and respectful environment for adults experiencing an acute mental health emergency. Telecare currently operates E&T's in Thurston, Clark, Skagit, Grays Harbor, and Pierce counties, and looks forward to adding the Shelton community to our family. EOE AA M/F/V/Disability *May vary by location and position type Full Job Description will be provided if selected for an interview. Unit Clerk, Medical Records, Medical Records Technician If job posting references any sign-on bonus internal applicants and applicants employed with Telecare in the previous 12 months would not be eligible. POSITION SUMMARY The Unit Clerk provides support services to the nursing, clinical, and medical staff. Duties are typically clerical and technical in nature and will involve contact with members served. ESSENTIAL FUNCTIONS • Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders • Completes a variety of documentation tasks, including maintaining accurate records, filing, and assembling medical records • Prepares materials and performs admissions, discharges, and transfers in medical records/E.H.R. • Schedules members served appointments • Orders and maintains the appropriate level of supplies • Answers the telephone, taking messages and screening calls as assigned • Provides families of members served and other staff members with requested information, using excellent communication skills • Participates as a team member and provides input via reporting observations, concerns and asking appropriate questions • Provides high quality clerical assistance to nursing and medical department staff members, as requested • Manages routine maintenance of Electronic Medical Records • Completes basic data entry of clinical billing Duties and responsibilities may be added, deleted and/or changed at the discretion of management. QUALIFICATIONS Required: • High school graduation or a G.E.D. equivalent • Six (6) months experience as a unit clerk or administrative support staff in a health care environment • Knowledge of basic medical terminology and Electronic Health Record (EHR) • Must be at least 18 years of age • Must be CPR, Crisis Prevention Institute (CPI), and First Aid certified on date of employment or within 60 days of employment and maintain current certification throughout employment • All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driver's license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may apply Preferred: • Experience working with the general public in a health care environment • Completion of unit clerk certification program SKILLS • Highly developed organizational skills, knowledge of the operation of copy machines, basic computer skills, basic typing proficiency (45 wpm) and knowledge of medical terminology • The ability to read, write, speak English and excellent communication skills is essential, as is the willingness to work with disabled members served PHYSICAL DEMANDS The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to stand, walk, twist, bend and lift and carry items weighing 10 pounds or less as well as to frequently walk, sit, reach and to do simple grasping. The position requires manual deviation, repetition and dexterity. EOE AA M/F/V/Disability
    $18.3-22.1 hourly 60d+ ago

  • Hotel Front Desk Receptionist

    La Quinta Inn & Suites Wyndham Auburn

    Unit secretary job in Auburn, WA

    Job Description We're looking for a positive and professional hotel front desk agent to deliver an exceptional experience to every guest at our hotel. You'll welcome guests, manage their information, distribute their keys and room assignments, and answer any general inquiries to ensure they have an excellent stay with us. The ideal candidate has at least one year of Opera PMS experience, brilliant communication skills, a strong work ethic, and a commitment to guest satisfaction. If this sounds like you, apply today! 401(k) Insurance Flexible hours Vacation time Compensation: $20.50 hourly + benefits Responsibilities: Take incoming calls, online and in-person room bookings requests, and answer questions about guests' needs involving room rates, available rooms, amenities, rewards programs, and special requests Mitigate customer complaints as needed Bookkeeping: keep accurate records of all hotel guest account information Communicate with housekeeping to make sure guest rooms are ready Greet, check-in, and check out guests when they arrive and leave the premises, distribute keys and room assignments, and record credit card information Qualifications: Displays impeccable interpersonal, time management, organizational skills, and customer service skills Exhibits working knowledge of Microsoft Office and reservation management systems Comfortable taking telephone calls and mitigating stressful situations At least one year of hospitality industry experience as a hotel front desk agent or similar position preferred High school diploma, GED, or equivalent At least one year of experience with the Opera PMS system. About Company Located just outside of Seattle and Tacoma, La Quinta by Wyndham Auburn provides a memorable stay in the Pacific Northwest. Our modern hotel is steps from restaurants, shops, and entertainment in downtown Auburn, and just a short drive from the Muckleshoot Casino, Wild Waves Theme & Water Park, and Tacoma's commercial and museum district. Downtown Seattle and Seattle-Tacoma International Airport (SEA) are also within driving distance. While you're here, settle in with free daily breakfast, a heated indoor pool, and our fitness center.
    $20.5 hourly 24d ago

  • Unit Care Coordinator (Registered Nurse/RN)

    Life Care Center of Kirkland 4.6company rating

    Unit secretary job in Kirkland, WA

    The RN Unit Care Coordinator is responsible for supervising, implementing, coordinating, and managing patient care through interpersonal contact with patients, families, nursing staff, and others on his/her respective unit in accordance with all applicable laws, regulations, and Life Care standards. Education, Experience, and Licensure Requirements Nursing diploma (associate's or bachelor's degree in nursing) Currently licensed/registered in applicable State. Must maintain an active Registered Nurse (RN) license in good standing throughout employment. One (1) year geriatric nursing experience preferred CPR certification upon hire or obtain during orientation. CPR certification must remain current during employment. Specific Job Requirements Advanced knowledge in field of practice Make independent decisions when circumstances warrant such action Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post acute care facility Implement and interpret the programs, goals, objectives, policies, and procedures of the department Perform proficiently in all competency areas including but not limited to: patient rights, and safety and sanitation Maintains professional working relationships with all associates, vendors, etc. Maintains confidentiality of all proprietary and/or confidential information Understand and follow company policies including harassment and compliance procedures Displays integrity and professionalism by adhering to Life Care's Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training Essential Functions Effectively direct the daily functions of unit nurses and CNAs to provide leadership on the floor Chart appropriately, accurately, and in a timely manner Provide, manage, and coordinate patient care and services through interpersonal contact which allows patients to attain or maintain the highest practicable physical, mental, and psychosocial well being Accurately prepare and administer medication as ordered by a physician Respond in a leadership capacity to emergency situations related to patient and staff safety Coordinate patient care plans and services Exhibit excellent customer service and a positive attitude towards patients Assist in the evacuation of patients Demonstrate dependable, regular attendance Concentrate and use reasoning skills and good judgment Communicate and function productively on an interdisciplinary team Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours Read, write, speak, and understand the English language An Equal Opportunity Employer
    $34k-50k yearly est. 46d ago

  • Front Desk Receptionist

    E&E Foods

    Unit secretary job in Renton, WA

    E&E Foods is launching a search for a Front Desk Receptionist at their corporate office in Renton, WA. This job requires a professional who has excellent communication skills, attention to detail, strong people skills and an understanding of confidentiality and privacy. Finally, they will be a team player with the ability to handle deadline driven environments. The successful candidate will: The receptionist works under the direction of the Operations Human Resource Director and the primary focus of this position will be to perform the following duties and responsibilities: Full-time front desk coverage. Answer incoming phone calls on multi-line phone systems and direct calls to the proper person. Phone list maintenance. Greeting and assisting guests including screening and Visitor Log. Sorting and distributing mail and/or packages. Ordering office and kitchen supplies. Business card printing. Create labels using label machine. Administrative duties to include filing, faxing, copying, scanning and data entry. Provide assistance and support to shipping department. Prepare reports for management using Excel. Assist with other administrative/HR project tasks as requested. Requirements Required Skills/Abilities: Strong computer skills. Office environment experience. Ability to collaborate effectively in a team setting. Accurate and proficient data entry with strong attention to detail. Well organized and able to prioritize varying projects and deadlines. Creative problem solver and able to work effectively despite persistent interruptions and changing priorities. Strong understanding of confidentiality and privacy. Strong interpersonal communication including empathy, diplomacy, and necessary discretion. Excellent verbal, oral and written communication skills. A team player with ability to handle deadline driven environments. Candidates must possess the following qualifications: 3/+ years relevant work experience Bi-lingual Spanish/English preferred Proficiency in Microsoft Office Suite - Excel, Word, Outlook Salary & Benefits: · The starting wage is $22.00 to $24.00 per hour. Medical, Dental, 3 weeks PTO. 401k with match available after 1 year. Work Environment: · E&E Foods offers a business casual work environment. · Work is typically performed in an office setting, and onsite/in-person. · The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. · Document management requires some lifting and moving of objects up to 25lbs.· Excellent communication skills are essential. ADA: EE Foods is committed to working with and providing reasonable accommodations to individuals with disabilities. EEOC: EE Foods is an equal opportunity employer and does not discriminate on the basis of race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, or disability. Previously incarcerated, BIPOC, women and LGBTQ individuals are strongly encouraged to apply! New Applications (21) Screening (0) Phone Interview (0) In Person Interview (0) Rejected (0) Offered (0) Hired (0) Salary Description $22.00 to $24.00 per hour
    $22-24 hourly 43d ago

  • Part-Time Front Desk / Receptionist

    Kemly Electric Inc.

    Unit secretary job in Seattle, WA

    Seattle, WA 98107 Monday-Thursday, 8:00 AM-1:00 PM (approx. 20 hours per week) We're a busy, family-owned and operated electrical contracting company seeking a friendly, detail-oriented Front Desk Receptionist to join our team. The ideal candidate will be an excellent communicator who thrives in a fast-paced office environment and takes pride in customer service and keeping things organized. Please note this position is part-time and in-office. Responsibilities: Answer and direct calls on a multi-line phone system Greet visitors and provide courteous, professional assistance Manage and route incoming emails using Microsoft Outlook Perform light office duties such as filing, scanning, and data entry Maintain accuracy and attention to detail in all administrative tasks Qualifications: Prior receptionist or administrative experience preferred Proficient in Microsoft Outlook (and general Microsoft Office familiarity) Strong communication and organizational skills Dependable and punctual, with a positive, team-oriented attitude If you are reliable, personable, and enjoy helping things run smoothly, we encourage you to apply!
    $37k-46k yearly est. 27d ago

  • Front Desk Coordinator

    HR Annie Consulting

    Unit secretary job in Seattle, WA

    Do you love working with patients and families in a warm, community focused environment? Are you looking to grow your skills in a supportive orthodontic practice that values compassion, integrity, and quality care? Well, you're in the right place! Sound Orthodontics is hiring a Front Desk Coordinator to join our team in Seattle, WA! Key Details: Pay: $23-$28 per hour, depending on experience Schedule: Full time, Monday - Friday; 7am - 4:30pm Location: We have three core clinics in Southcenter, West Seattle, and Renton Highlands that this role will rotate between. We are also looking for someone who can fill in, in Bellevue and Snoqualmie on Friday's Benefits: Medical, dental, and vision insurance; paid holidays; PTO; 401(k) with employer match, metric bonus potential and more! Who We Are: At Sound Orthodontics, we believe that orthodontics should be both exceptional and enjoyable for our patients and our team. We're a passionate, tight knit group that's committed to delivering customized, high-quality care while creating a workplace that's supportive, collaborative, and fun. We invest in our team through in office training, continuing education, and opportunities for growth. Whether you're just starting out or looking to expand your skills, you'll find a place here where you're valued, challenged, and inspired. We treat each other like family and work hard to make every day rewarding and meaningful. To learn more, check out our website: *********************** Who You Are: You're a friendly, organized, and detail-oriented professional who thrives in a busy front office setting. You enjoy helping patients feel at ease, supporting your team, and creating a smooth experience for families. You're a clear communicator, a quick learner, and someone who takes pride in your work. Other qualifications include: Experience in orthodontic and/or dental office roles (1 year preferred) Familiarity with orthodontic procedures and billing processes preferred Basic computer skills, including Microsoft Word and Excel Strong verbal communication and customer service skills Ability to multitask and stay organized in a fast-paced environment Ability to work independently and as part of a team Ability to pass a pre-employment background check and professional references check What You'll Do: As a Front Desk Coordinator, you'll be the first point of contact for patients and families, helping create a smooth and welcoming experience from check-in to check-out. Your responsibilities will include: Greeting and checking patients in and out Scheduling appointments and managing the daily calendar Verifying and updating insurance information Reviewing and managing financial agreements and patient accounts Posting charges and payments accurately Assisting with treatment planning and recall coordination Reviewing and entering insurance payments Maintaining patient insurance benefit profiles Managing accounts receivable and keeping AR under set goals Communicating with patients, parents, and insurance providers Join a team where passion meets purpose and where your work truly makes a difference. At Sound Orthodontics, we're not just straightening smiles, we're building confidence, connection, and community. Sound Orthodontics is an equal opportunity employer. We celebrate diversity and are dedicated to creating an inclusive atmosphere for all employees.
    $23-28 hourly 32d ago

  • Front Desk Coordinator - Woodinville, WA

    The Joint Chiropractic 4.4company rating

    Unit secretary job in Woodinville, WA

    Are you looking for a company you can grow your career with and advance in? Are you goal oriented, self-motivated & proactive by nature? Do you have a passion for health and wellness and love sales? If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry. This opportunity includes a monthly wellness plan. Compensation: $18-$20/hr Depending on Experience + BONUS Potential Schedule: 15 hours approximately per week Potential to grow into other roles. Free chiropractic care included! What we are looking for in YOU and YOUR skillset! Driven to climb the company ladder! Possess a winning attitude! Have a high school diploma or equivalent (GED). Complete transactions using point of sale software and ensure all patient accounts are current and accurate Have strong phone and computer skills. Have at least one year of previous Sales Experience. Participate in marketing/sales opportunities to help attract new patients into our clinics Be able to prioritize and perform multiple tasks. Educate Patients on wellness offerings and services Share personal Chiropractic experience and stories Work cohesively with others in a fun and fast-paced environment. Have a strong customer service orientation and be able to communicate effectively with members and patients. Manage the flow of patients through the clinic in an organized manner Essential Responsibilities Providing excellent services to members and patients. The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals. Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor. Answering phone calls. Re-engaging inactive members. Staying updated on membership options, packages and promotions. Recognizing and supporting team goals and creating and maintaining positive relationships with team members. Maintain the cleanliness of the clinic and organization of workspace Confident in presenting and selling memberships and visit packages Keeping management apprised of member concerns and following manager's policies, procedures and direction. Willingness to learn and grow Accepting constructive criticism in a positive manner and using it as a learning tool. Office management or marketing experience a plus! Able to stand and/or sit for long periods of time Able to lift up to 50 pounds Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY About The Joint Chiropractic The Joint Corp. revolutionized access to chiropractic care when it introduced its retail healthcare business model in 2010. Today, it is the nation's largest operator, manager and franchisor of chiropractic clinics through The Joint Chiropractic network. The company is making quality care convenient and affordable, while eliminating the need for insurance, for millions of patients seeking pain relief and ongoing wellness. With more than 700 locations nationwide and nearly 11 million patient visits annually, The Joint Chiropractic is a key leader in the chiropractic industry. Ranked number one on Forbes' 2022 America's Best Small Companies list, number three on Fortune's 100 Fastest-Growing Companies list and consistently named to Franchise Times “Top 400+ Franchises” and Entrepreneur's “Franchise 500 ” lists, The Joint Chiropractic is an innovative force, where healthcare meets retail. For more information, visit ***************** Business Structure The Joint Corp. is a franchisor of clinics and an operator of clinics in certain states. In Arkansas, California, Colorado, District of Columbia, Florida, Illinois, Kansas, Kentucky, Maryland, Michigan, Minnesota, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Washington, West Virginia and Wyoming, The Joint Corp. and its franchisees provide management services to affiliated professional chiropractic practices. You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.
    $18-20 hourly Auto-Apply 60d+ ago

  • Front Desk Receptionist

    Cardioone

    Unit secretary job in Lynnwood, WA

    About the Company CardioOne partners with independent cardiologists to provide innovative solutions that improve patient outcomes and reduce costs. Our value-based cardiology care solutions help our physician partners thrive in the shift to value-based care. CardioOne offers a magnificent work environment, good working conditions, and competitive pay. We offer medical, dental, vision, and a 401k plan w/match to benefit eligible employees. We offer PTO (Personal Time Off) and sick time to full-time employees. We take pride in creating a culture of employee engagement that translates into an exemplary patient experience. Join us in our mission to positively impact US cardiology. CardioNow's mission is to empower you with accurate, timely insights into your cardiovascular health-keeping you informed, supported, and confident. By combining medical expertise with advanced technology, we deliver proven outcomes through a personalized approach. About the Job At our rapidly growing practice, CardioNow, we are seeking a highly motivated Patient Service Representative to join our team! You will serve as the first point of contact for patients and visitors, providing exceptional customer service and administrative support to ensure the smooth operation of the office. The receptionist is responsible for managing appointments, coordinating patient inquiries, maintaining accurate records, and assisting in various administrative tasks. You will report directly to the Vice President of Operations or his/her designee. This position has an estimated start date of May or June. What you'll do: Warmly greet patients and visitors as they arrive Oversee front desk operations of the office Assist with the check-in process, verifying patient information and insurance details Manage the appointment calendar using scheduling software, ensuring optimal time utilization and minimizing patient wait times Coordinate appointments for new and returning patients and reschedule or cancel them when needed Answer incoming phone calls and respond to emails in a courteous and professional manner Address patient inquiries, provide information about services, and assist with prescription refill requests Collect and update patient demographic and insurance information accurately Verify insurance coverage and ensure necessary documentation is complete Maintain and update patient records, ensuring accuracy and confidentiality Organize and file medical documents, test results, and correspondence Keep the waiting area clean and organized, ensuring patients are comfortable while waiting Monitor the flow of patients in the waiting area and inform medical staff of any delays or emergencies Enter patient information, appointments, and other relevant data into the office's electronic health records (EHR) system to maintain accurate and up to date records Work closely with medical staff, nurses, and other administrative personnel to ensure a seamless patient experience Maintain patient confidentiality and adhere to privacy regulations, such as HIPAA Handle patient concerns and complaints in a professional and empathetic manner What you'll need: High school diploma or equivalent; additional education or medical office certification is a plus Proven experience as a receptionist or in a customer service role, preferably in a healthcare setting Familiarity with medical terminology and procedures Strong interpersonal and communication skills Proficiency in using scheduling software, electronic health records (EHR) systems, and basic office software (e.g., Microsoft Office) Medical Records experience needed Excellent organizational skills and attention to detail Ability to multitask and handle a fast-paced environment Empathetic and patient-focused approach Professional appearance and demeanor Athena experience preferred Work Location: You will work out of the Lynnwood, WA office located at 19020 33rd Ave West. Additional Information Full-time hourly range of $20-$21 per hour plus medical, dental, and vision benefits.
    $20-21 hourly Auto-Apply 38d ago

  • Dental Front Office - Kirkland Dental Smile

    American Dental Companies 4.7company rating

    Unit secretary job in Kirkland, WA

    Be the Smile Behind the Smile! Join Kirkland Dental Smile as our Front Office Coordinator Ready to be the friendly face that makes every patient feel at home? At Kirkland Dental Smile, we're more than a dental office-we're a team that cares deeply about creating a positive experience for every patient who walks through our doors. We're looking for a Dental Front Office Coordinator who is organized, personable, and passionate about delivering exceptional service. Why You'll Love Working With Us Make a Difference Every Day: You'll be the first point of contact for our patients, setting the tone for a welcoming and stress-free visit. Be Part of a Supportive Team: Work alongside skilled dental professionals who value collaboration and growth. Enjoy a Positive Environment: We believe in professionalism with a personal touch-where patients and team members feel valued. What You'll Do Greet patients warmly and guide them through check-in and check-out. Manage appointment scheduling and confirmations with efficiency and care. Verify insurance details and keep patient records accurate and confidential. Answer calls and assist patients with professionalism and empathy. Keep the front office organized and inviting. Collaborate with the dental team to ensure smooth daily operations. What We're Looking For Experience: 2+ years in a dental front office role Tech Skills: Familiarity with dental software (Denticon, Dentrix, Eaglesoft) People Skills: Strong communication and a friendly, professional demeanor Organizational Skills: Ability to multitask and manage time effectively Knowledge: Dental insurance and billing procedures High school diploma or equivalent (additional certification is a plus!) Ready to Join Our Smile Team? If you're passionate about patient care and thrive in a fast-paced, team-oriented environment, we'd love to meet you! Apply today and become part of the Kirkland Dental Smile family.
    $37k-45k yearly est. 34d ago

  • Unit Clerk - Evaluation & Treatment- On-Call

    Compass Health 4.6company rating

    Unit secretary job in Everett, WA

    Job Description Unit Clerk - Evaluation & Treatment- On-Call ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, other duties may be assigned Answers multiline phones, routing calls appropriately, and placing calls for patients all in an efficient, courteous manner. Coordinates new admissions by preparing patients chart, securing patients belongings and updating all relevant unit documents. Processes patient discharges by breaking down chart, creating and faxing discharge packets to appropriate parties and updating all relevant unit documents. Maintains daily census log by recording admissions and discharges to provide source of information for statistical reporting. Sends daily report to NSBHO regarding daily census. Greets and assists visitors and vendors in a professional manner. Maintains open charts by ensuring all signatures are completed, paperwork is updated and available. Communicates with Snohomish County Mental Health to coordinate medication notices and notifications of patient admits and discharges. Requests records from patients' outside providers including past hospitalizations. Prepares information packets for referrals to Western State Hospital and other facilities. Assists with direct care to meet the safety needs of patients and the facility. Assists patients with hygiene and clothing items. Triages patient requests and refers to the appropriate staff person and de-escalates patients as needed. Assists with inventory and putting supplies away when they are delivered. Communicates regularly with facilities department regarding any maintenance issues. Performs filing, photocopying, data entry, word processing, mail processing and general support as needed. Participates in regularly scheduled supervision and team meetings. Remains compliant with required trainings and certifications. Behaves in an ethical and professional manner consistent with agency policy, state law, and licensing entities if applicable. Understands and practices safekeeping of client protected health information per Compass Health's HIPAA and other agency policies and procedures. Demonstrates respect for diversity and a commitment to developing multicultural competency and sensitivity. Demonstrates commitment to Compass Health's Strategic Intention, Core Values and Core Competencies. EDUCATION / EXPERIENCE / CERTIFICATIONS / LICENSES High School Diploma or equivalent. Minimum 1 year of related clerical experience. Education and/or work experience in the mental health field preferred. Valid Washington State Driver's License required including vehicle and appropriate insurance, if applicable. Current First Aid & CPR certification and Food Handlers permit, or ability to obtain within 90 days of hire. KNOWLEDGE / SKILLS / ABILITIES Ability to perform clerical skills including word processing, filing, telephones and data entry. Ability to maintain a positive, solution-focused demeanor when responding to conflicts or problems. Demonstrated organizational skills and the ability to multitask within a fast-paced environment. Excellent communication skills, written and verbal. General computer proficiency, including the ability to utilize electronic medical record systems and accurate typing and word processing skills. Ability to pass pre-employment criminal background check, which may or may not include an additional search by DSHS. PHYSICAL DEMANDS / WORK ENVIRONMENT The employee will be working in an acute care facility and must be able to physically participate in managing aggressive behavior from patients. While performing the duties of this job, the employee must occasionally lift and/or move up to 20 pounds and is regularly required to sit, stand, walk, talk, and use close vision. The noise level in the work environment is usually moderate to loud. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in the work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    $36k-42k yearly est. 6d ago

  • Unit Coordinator

    Common Spirit

    Unit secretary job in Burien, WA

    Job Summary and Responsibilities As our Unit Coordinator, you will be a vital caregiver and the central hub, assuming responsibility for patient care processes from newborn to geriatric for a designated time frame. You will directly contribute to safe, therapeutic patient care while serving as the primary receptionist and secretary. Every day you will support safe patient care through multidisciplinary processes and coordinating unit activities. You will efficiently manage information flow and assist healthcare team members in delivering care across all patient age groups. To be successful in this role, you will demonstrate strong organizational and communication skills, a proactive approach to managing day-to-day operations, and a commitment to providing safe, therapeutic care while working effectively with the entire healthcare team. * Performs receptionist and support duties at the assigned unit; handles incoming and outgoing communications, transfers calls appropriately, greets and assists visitors, answers questions in accordance with established procedures. * Greets and assists all customers, physicians, patients, visitors and employees in a friendly and timely manner. Facilitates and directs communication among visitors, employees and physicians within the assigned work area. Assists physicians in locating patients, staff and information. Maintains and updates phone list/rolodex/database. Accesses and uses MSO.Net as needed. * Schedules appointments, tests, etc. dispatches messages to other departments. Welcomes patient to unit for room set up, show video's, if applicable, orient to phones, television, dietary ordering, etc. Assists staff as necessary with securing of patient's personal belonging(s) and valuables for safekeeping with a family member, in the appropriate unit area, or with the Security Department, assuring proper documentation is completed. Makes follow up appointments for patients. Assists with gathering patient information. Monitors and promptly responds to call lights (per unit standard). * Communicates patient information, concerns, or issues to appropriate interdisciplinary team member(s). Assists and follow up with non nursing requests such as dietary or environmental services, coordination of supplies, equipment repairs, requests for special beds, service requests for all computers, printers, scanners, discarding unwanted printing, troubleshooting printers, fax machines etc. Assists with all admissions, discharges, transfers and changes within the unit. * Maintains a neat and organized work environment; orders, stocks and replenishes supplies and equipment as necessary; identifies and reports problems with supplies or equipment; enters equipment repair requests in system, tags equipment and removes from service. * Verifies, orders and stocks supplies as needed. Maintains order in the unit on a regular basis. Cleans and returns charts and clipboards to appropriate places. Cleans equipment and returns to appropriate locations. Assists in maintaining overall appearance of the unit. Initiates work orders for repairs and maintenance including appropriate follow up. Labels and reports defective equipment and safety hazards. Cleans keyboard(s) according to protocol. Job Requirements Required * completion of a recognized Unit Secretary Program (or coursework in a related field) or six months of recent related work experience, preferably in a medical setting., upon hire. Where You'll Work Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area. Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person - body, mind, and spirit - in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth. Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care. We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.
    $34k-51k yearly est. 3d ago

  • Front Desk Coordinator - Woodinville, WA

    The Joint Chiropractic 4.4company rating

    Unit secretary job in Woodinville, WA

    Job Description Are you looking for a company you can grow your career with and advance in? Are you goal oriented, self-motivated & proactive by nature? Do you have a passion for health and wellness and love sales? If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry. This opportunity includes a monthly wellness plan. Compensation: $18-$20/hr Depending on Experience + BONUS Potential Schedule: 15 hours approximately per week Potential to grow into other roles. Free chiropractic care included! What we are looking for in YOU and YOUR skillset! Driven to climb the company ladder! Possess a winning attitude! Have a high school diploma or equivalent (GED). Complete transactions using point of sale software and ensure all patient accounts are current and accurate Have strong phone and computer skills. Have at least one year of previous Sales Experience. Participate in marketing/sales opportunities to help attract new patients into our clinics Be able to prioritize and perform multiple tasks. Educate Patients on wellness offerings and services Share personal Chiropractic experience and stories Work cohesively with others in a fun and fast-paced environment. Have a strong customer service orientation and be able to communicate effectively with members and patients. Manage the flow of patients through the clinic in an organized manner Essential Responsibilities Providing excellent services to members and patients. The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals. Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor. Answering phone calls. Re-engaging inactive members. Staying updated on membership options, packages and promotions. Recognizing and supporting team goals and creating and maintaining positive relationships with team members. Maintain the cleanliness of the clinic and organization of workspace Confident in presenting and selling memberships and visit packages Keeping management apprised of member concerns and following manager's policies, procedures and direction. Willingness to learn and grow Accepting constructive criticism in a positive manner and using it as a learning tool. Office management or marketing experience a plus! Able to stand and/or sit for long periods of time Able to lift up to 50 pounds Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY About The Joint Chiropractic The Joint Corp. revolutionized access to chiropractic care when it introduced its retail healthcare business model in 2010. Today, it is the nation's largest operator, manager and franchisor of chiropractic clinics through The Joint Chiropractic network. The company is making quality care convenient and affordable, while eliminating the need for insurance, for millions of patients seeking pain relief and ongoing wellness. With more than 700 locations nationwide and nearly 11 million patient visits annually, The Joint Chiropractic is a key leader in the chiropractic industry. Ranked number one on Forbes' 2022 America's Best Small Companies list, number three on Fortune's 100 Fastest-Growing Companies list and consistently named to Franchise Times “Top 400+ Franchises” and Entrepreneur's “Franchise 500 ” lists, The Joint Chiropractic is an innovative force, where healthcare meets retail. For more information, visit ***************** Business Structure The Joint Corp. is a franchisor of clinics and an operator of clinics in certain states. In Arkansas, California, Colorado, District of Columbia, Florida, Illinois, Kansas, Kentucky, Maryland, Michigan, Minnesota, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Washington, West Virginia and Wyoming, The Joint Corp. and its franchisees provide management services to affiliated professional chiropractic practices. You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees. Powered by JazzHR hmhu FWePPY
    $18-20 hourly 4d ago

Learn more about unit secretary jobs

How much does a unit secretary earn in Auburn, WA?

The average unit secretary in Auburn, WA earns between $32,000 and $52,000 annually. This compares to the national average unit secretary range of $25,000 to $40,000.

Average unit secretary salary in Auburn, WA

$41,000

What are the biggest employers of Unit Secretaries in Auburn, WA?

The biggest employers of Unit Secretaries in Auburn, WA are:
  1. Multicare Companies Inc.
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