FIND PERSONALIZED JOBS
Sign up to Zippia and discover your career options with your personalized career search.
Sorry, we can't find that. Please try a different city or state.
APPLY NOW
Apply Now
×
FIND
PERSONALIZED JOBS

Sorry, we can't find that. Please try a different city or state.

CONTENT HAS
BEEN UNLOCKED
Close this window to view unlocked content
or
find interesting jobs in

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

Sign Up

SIGN UP TO UNLOCK CONTENT

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Forgot Password?

Don't have an account? Sign Up

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

Sign up to save the job and get personalized job recommendations.

Sign up to dismiss the job and get personalized job recommendations.

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Already have an account? Log in

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

Company Saved

Answer a few questions and view jobs at that match your preferences.

Where do you want to work?

Job Saved

See your Saved Jobs now

or

find more interesting jobs in

Job Dismissed

Find better matching jobs in

Your search has been saved!

Become An Unit Secretary

Where do you want to work?

To get started, tell us where you'd like to work.
Sorry, we can't find that. Please try a different city or state.

Working As An Unit Secretary

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $28,000

    Average Salary

What Does An Unit Secretary Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

Show More

Show Less

How To Become An Unit Secretary

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

Show More

Show Less

Do you work as an Unit Secretary?

Send To A Friend

Unit Secretary Jobs

NO RESULTS

Aw snap, no jobs found.

Add To My Jobs

Unit Secretary Career Paths

Unit Secretary
Certified Nursing Assistant Registered Nurse Registered Nurse Supervisor
Nursing Director
9 Yearsyrs
Certified Nursing Assistant Team Leader Office Manager
Practice Manager
9 Yearsyrs
Certified Nursing Assistant Staff Nurse Registered Nurse Supervisor
Nurse Manager
9 Yearsyrs
Medical Assistant Registered Nurse Registered Nurse Supervisor
Assistant Director Of Nursing
7 Yearsyrs
Office Assistant Executive Assistant Office Manager
Business Office Manager
7 Yearsyrs
Office Assistant Administrator Office Manager
Administrative Manager
6 Yearsyrs
Office Assistant Executive Assistant Assistant Manager
Center Manager
6 Yearsyrs
Registered Nurse Team Leader Assistant Manager
Communications Manager
6 Yearsyrs
Licensed Practical Nurse Utilization Review Nurse Case Manager
Patient Care Manager
5 Yearsyrs
Staff Nurse Team Leader Case Manager
Clinical Manager
8 Yearsyrs
Staff Nurse Consultant Account Manager
Client Services Manager
7 Yearsyrs
Licensed Practical Nurse Senior Technician Specialist Supervisor
Unit Manager
6 Yearsyrs
Office Administrator Administrator Case Manager
Clinical Director
9 Yearsyrs
Billing Specialist Accounts Receivable Specialist Accounts Receivable Supervisor
Accounts Receivable Manager
6 Yearsyrs
Medical Assistant Office Administrator Executive Assistant
Office Manager Of Human Resources
6 Yearsyrs
Coordinator Lead Teacher Assistant Director
Director Of Admissions
7 Yearsyrs
Medical Assistant Billing Specialist Medical Coder
Billing Office Manager
6 Yearsyrs
Billing Specialist Medical Coder Billing Supervisor
Patient Account Manager
7 Yearsyrs
Scheduler Project Scheduler Controls Project Manager
Scheduling Manager
6 Yearsyrs
Patient Access Representative Patient Service Representative
Supervisor, Patient Access
6 Yearsyrs
Show More
Share

Do you work as an Unit Secretary?

Help others decide if this is a good career for them

Average Length of Employment
Ward Secretary 4.2 years
Unit Secretary 4.0 years
Division Secretary 4.0 years
Health Unit Clerk 3.7 years
Unit Coordinator 3.7 years
Hospital Secretary 3.3 years
Clinical Secretary 3.2 years
Unit Assistant 2.9 years
Scheduler 2.5 years
Top Careers Before Unit Secretary
Cashier 9.1%
Secretary 4.5%
Internship 3.0%
Clerk 2.0%
Volunteer 1.9%
Server 1.7%
Top Careers After Unit Secretary
Cashier 5.8%
Secretary 4.1%

Do you work as an Unit Secretary?

Unit Secretary Demographics

Gender

Female

77.7%

Unknown

12.1%

Male

10.1%
Ethnicity

White

62.4%

Hispanic or Latino

15.4%

Black or African American

13.0%

Asian

5.9%

Unknown

3.2%
Show More
Foreign Languages Spoken

Spanish

73.1%

French

6.4%

Portuguese

2.7%

Italian

2.0%

German

2.0%

Tagalog

1.9%

Arabic

1.7%

Russian

1.5%

Japanese

1.2%

Swedish

1.0%

Hindi

1.0%

Mandarin

0.9%

Filipino

0.9%

Polish

0.8%

Vietnamese

0.6%

Cantonese

0.6%

Hmong

0.6%

Korean

0.4%

Bosnian

0.4%

Carrier

0.4%
Show More

Unit Secretary Education

Schools

University of Phoenix

29.0%

Kaplan University

7.0%

Ashford University

6.2%

Strayer University

4.9%

Walden University

4.7%

Grand Canyon University

3.9%

The Academy

3.9%

Everest Institute

3.9%

Liberty University

3.8%

Houston Community College

3.7%

Remington College

3.4%

Ultimate Medical Academy - Clearwater

3.1%

Capella University

3.1%

Miami Dade College

3.1%

Southern New Hampshire University

3.0%

Davenport University

2.7%

American InterContinental University

2.7%

Gateway Community College

2.6%

South University

2.6%

Hinds Community College

2.5%
Show More
Majors

Nursing

20.4%

Health Care Administration

16.0%

Business

15.2%

Medical Assisting Services

9.9%

Psychology

4.3%

Nursing Assistants

3.8%

Medical Technician

3.5%

General Studies

3.4%

Criminal Justice

2.9%

Accounting

2.4%

Social Work

2.1%

Liberal Arts

2.1%

Management

2.0%

Secretarial And Administrative Science

1.9%

Biology

1.8%

Health/Medical Preparatory Programs

1.8%

Education

1.7%

Human Services

1.7%

Pharmacy

1.5%

Public Health

1.4%
Show More
Degrees

Other

34.1%

Bachelors

23.8%

Associate

19.1%

Certificate

9.4%

Masters

7.6%

Diploma

4.3%

License

1.1%

Doctorate

0.6%
Show More

Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$28,000
View Detailed Salary Report
$18,000
Min 10%
$28,000
Median 50%
$28,000
Median 50%
$28,000
Median 50%
$28,000
Median 50%
$28,000
Median 50%
$28,000
Median 50%
$28,000
Median 50%
$44,000
Max 90%
Best Paying Company
Rochester Regional Health
Highest Paying City
Miami, FL
Highest Paying State
Alaska
Avg Experience Level
3.9 years
How much does a Unit Secretary make at top companies?
The national average salary for an Unit Secretary in the United States is $28,787 per year or $14 per hour. Those in the bottom 10 percent make under $18,000 a year, and the top 10 percent make over $44,000.

How Would You Rate The Salary Of an Unit Secretary?

Have you worked as an Unit Secretary? Help other job seekers by rating your experience as an Unit Secretary.

Top Skills for An Unit Secretary

  1. Patient Care
  2. Medical Records
  3. Phone Calls
You can check out examples of real life uses of top skills on resumes here:
  • Updated all patient information through the process of obtaining referrals/authorizations for patient care.
  • Audited medical records for accuracy.
  • Screened telephone calls or personal contact with staff/inmates, utilizing judgment in directing the caller to the most qualified staff member.
  • Transcribed physician orders, scheduled appointments, filed patient information.
  • Monitored inventory levels of office supplies and ordered as needed; initiated purchase orders as necessary.

How Would You Rate Working As an Unit Secretary?

Are you working as an Unit Secretary? Help us rate Unit Secretary as a Career.

Top Unit Secretary Employers

Jobs From Top Unit Secretary Employers

Unit Secretary Videos

Health+Unit+Coordinating SD

Related to your recently viewed content