Unit secretary jobs in Paterson, NJ - 1,167 jobs

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: Answer and direct phone calls Assist in the preparation of regularly scheduled reports Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality Knowledge of office management systems and procedures Proficiency in MS Office Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task

Temporary Receptionist - Financial Services Forrest Solutions is currently seeking a polished and personable Temporary Receptionist to support one of our prestigious financial services clients. This role is ideal for someone who brings poise, empathy, and a calm, welcoming presence to a fast-paced front desk environment. The ideal candidate is service-oriented, professional, and thrives on creating positive first impressions. Individuals with backgrounds as flight attendants, air hostesses, hotel front desk associates, or corporate receptionists tend to be a strong fit for this role. Interviews are being conducted as soon as tomorrow. This temporary assignment is expected to end on May 26th. Key Responsibilities: Serve as the first point of contact for clients and guests, providing a warm and professional welcome Manage high-volume phone calls with confidence and courtesy Accommodate late-arriving guests and help put clients at ease prior to meetings Offer refreshments and maintain a welcoming front desk experience Collect and store coats and bags when needed Process visitor badges and manage guest check-ins Book, set up, and break down conference rooms Order office and pantry supplies as needed Handle light mail and administrative duties Provide local recommendations (restaurants, directions, nearby venues) and assist guests navigating the area Qualifications: Calm, inviting demeanor with strong interpersonal skills High level of professionalism, poise, and emotional intelligence Proficiency with Microsoft Office Strong organizational skills and attention to detail Ability to multitask and remain composed in a busy environment Schedule & Pay: Pay Rate: $26.50 - $27.81 per hour Schedule: Monday - Friday Hours: Must be flexible to work varying shifts based on business needs, including: 7:00am - 4:00pm 8:00am - 5:00pm 9:00am - 6:00pm 10:00am - 7:00pm 11:00am - 8:00pm This is a great opportunity for someone who enjoys hospitality-driven work in a professional corporate setting. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.

Williams Lea by RRD is a global business support services company with a strong legacy-over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world-especially within legal, financial, and professional services industries. We're a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it's supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we're the behind-the-scenes team making everything run smoothly. Job Description Schedule: Sunday - Thursday, 3:00pm - 12:00am The Receptionist delivers exceptional customer service for our clients. Responsibilities include leading employee(s) and directing workflow for reception and concierge services while serving as a subject matter expert and resource to the team. Job duties (* denotes an “essential function”) *Ensure team provides outstanding reception and concierge service to client, while building strong customer relationships *Communicate with direct reports, manager and client on job or deadline issues *Immediately escalate operational problems or issues to Supervisor or Manager *Handle client concerns and be able to problem-solve resolutions in accordance with policies and procedures *Produce required reports on schedule *Conduct and oversee quality assurance process to maintain efficient workflow and assure client satisfaction *Ensure clients and guests are welcomed in the office lobby and serve as a daily point of contact for any employee, visitor/guest or client escalations *Ensure a seamless and personal guest journey *Escort guests to their booked meeting room within the building, informing the host of the guest's arrival *Understand customer's needs and provide them with 5 Star professional service. *Attend to guests wishes and requirements. *Answer the phone and make reservations, take and distribute messages or mail and redirect calls *Acquire extensive knowledge of the premises and the nearby venues and businesses to make the most suitable recommendations *Arrange events, excursions, transportation etc. upon request from guests *Handle external and internal calls in a professional manner *Assist hospitality with setting up rooms with beverages and food *Manage any external catering requirements from third party vendors *Book meeting rooms using Condeco and MS Outlook accurately and ensure that all AV, room layout and food and beverage requirements are noted *Continually monitor reception inbox ensuring e-mails are responded to in a timely manner *Book transport for employees and clients *Manage Visiting Attorney office and room bookings and visitor pass management Liaise with other departments to ensure efficient communication and guest service, and creating a 'one team' approach to delighting your guests Occasional requirement to support client functions that run into the evening Adhere to Williams Lea policies in addition to client site policies. Qualifications High school diploma or equivalent Minimum 3 years' Concierge and/or reception experience in a customer service environment, legal or financial services industries preferred 1 year or more experience working on a reception desk for a blue-chip company within a busy office environment Intermediate Microsoft Office Word and Excel skills Basic Microsoft PowerPoint skills Prior experience working with vendors preferred Outstanding guest services skills, Excellent and sophisticated communication skills, both verbal & written Good time management skills Good knowledge and understanding of a Cisco telephone system Must possess professional presentation/appearance Great interpersonal skills and an outgoing personality Excellent command of the English language, both in verbal and written communication Operational experience working at prestigious events preferred Attention to detail with good organizational skills Must possess passion to achieve excellent guest service consistently Demonstrates the ability to lead others effectively Ability to work under pressure, plan ahead and anticipate problems Ability to meet all required deadlines A welcoming positive manner and an understanding of what good customer service looks like Acts with integrity at all times and embraces the company philosophy. Ability to understand the needs of the client and provide customer service and superior client service. Ability to create and maintain strong relationships and channels of communication with key interfaces and the business Knowledge of Condeco and working knowledge of A/V equipment an advantage Ability to multitask, prioritize workload and provide administrative support. Ability to handle sensitive and/or confidential documents and information. Able to make independent decisions that conform to business needs and policy. Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory or managerial level. Must work well in a team environment Must be able to interact effectively with multi-functional and diverse backgrounds. Ability to work in a fast-paced environment. Must be self-motivated with positive can-do attitude. Additional Information The salary range for this role at the noted RRD location is $26.00 - $28.00 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD's benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre--employment substance abuse testing. #WLNAT All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans

The Moinian Group is one of the largest privately held real estate investment companies in the world, pioneering in the development of state-of-the-art, visually distinguished properties. Bring your passion for service, office management and hospitality to life as the Receptionist. This highly visible and critical to the office position serves as the liaison between residents, vendors, property teams and headquarters to deliver an upscale and highly efficient experience. The successful Receptionist is responsible for answering and handling incoming calls, greeting all guests and vendors, handling all incoming inquiries, and being the primary contact and liaison for all office functions, always delivering a high-touch service experience. Job Duties and Responsibilities Greet visitors always delivering a hospitable and upscale experience Provide administrative support to Property Management Answer and effectively and route all incoming calls. Responsible for maintaining contact lists and staff lists. Respond and follow through to requests for information and communicate with all levels of management with minimal supervision Create presentations as needed Participate actively in the planning and execution of events as needed. Ensure all common spaces, conference rooms and offices are neat, organized, clean and orderly. Monitor, order, maintain and organize all kitchen and office supplies Point person for incoming packages, deliveries, mailing, shipping and supplies Responsible to pick-up, drop-off, prepare postage/labels and coordinate courier services. Coordinate with IT department on all office equipment, and AV needs. Partners with Property Manager and building maintenance to ensure office equipment, AV, and all mechanical functions properly and optimally. Assist in problem solving associated with all building services including- janitorial, mailroom, copier services, parking, badging, and conference rooms. Position Requirements 4 + years of experience in high-traffic, professional services or hospitality industries preferred. Prior experience as a Front Office Associate or Office Receptionist at a busy, executive office. Hospitality, multi-family office management or retail experience a plus Experience at a high-traffic call center or managing a busy office preferred Exceptional customer service and communication skills, verbal and written Strong organizational skills Ability to remain calm and thrive under pressure in a fast-paced environment Creative and resourceful Sharp eye for detail and a relentless pursuit for excellence Strong multi-tasking skills Advanced, hands-on MS Office skills (emphasis on Word/Excel) Hands-on approach to project management and office tasks Self-starter, independent thinker, motivated and efficient Salary commensurate with experience.

The Office Assistant is the first point of contact for patients at our physical therapy clinic. This role is responsible for delivering excellent customer service, handling administrative tasks, managing patient flow, and ensuring efficient front desk operations. The ideal candidate is friendly, organized, detail-oriented, and capable of multitasking in a fast-paced environment. ** This position is great for those, especially students, interested in a health care career, as you will get experience learning the operation side of health care. Key Responsibilities: Greet patients warmly and check them in and out for appointments Answer multi-line phones and respond to inquiries in a professional and timely manner Schedule, confirm, cancel, and reschedule appointments as needed Verify insurance benefits and obtain necessary authorizations or referrals Collect patient co-pays, balances, and manage daily cash reconciliation Input and update patient information accurately in the electronic medical records (EMR) system Communicate with therapists and clinical staff to manage patient flow efficiently Maintain a clean and organized front desk and waiting area Handle incoming and outgoing mail and faxes Assist with billing, claims follow-up, and other administrative duties as assigned Qualifications: High school diploma or equivalent (Associate degree preferred) 1-2 years of medical office or front desk experience (experience in a physical therapy or rehab setting is a plus) Proficiency with EMR systems and Microsoft Office (Word, Excel, Outlook) Excellent communication, organizational, and customer service skills Ability to handle confidential information with discretion Positive attitude and team-oriented mindset Comfortable working in a clinical environment Benefits: Flexible hours or scheduling if available Opportunities for growth within the clinic

Unit Clerk Job Responsibilities: Manages the patient admission and discharge process for the unit. Uses patient intake and electronic medical records (EMR) software. Schedules and documents inpatient consultations Coordinates ancillary testing and transportation to radiology department Completes discharge process with accurate disposition in Meditech Answers the phone and directs calls Responds and coordinates patient call bells with the Nursing/Ancillary staff Coordinates with EVS and Nursing for patient throughout[FK1] process Orders new supplies and equipment and oversees the organization of Nursing station. Makes photocopies and faxes documents. Completes other administrative work as needed. Collaborates with medical and administrative staff. Maintains the confidentiality of all patient records. Follows all hospital policies and procedures. Qualifications and Skills: Employee should have advanced customer service skills Ability to work on Computer, multi-task and coordinate processes Demonstrates time-management, prioritization, and organization skills Works calmly and carefully in a fast-paced hospital Education and Experience Requirements: A high school diploma or equivalent is required. At least 2-3 years of medical clerical experience is preferred

Coordinates the scheduling of procedures following Facility policy and procedures to meet the needs of the patient and physician. Perform responsibilities of pre-certifying and insurance verification for scheduled cases as needed. Minimum Qualifications High School Diploma or equivalent required. 2 years of previous surgery/medical experience required. Orthopaedic experience preferred Working knowledge of MS Office applications which include Outlook, Word, and Excel. Ability to communicate effectively with the surgeon's office, patients, patients' family members, staff, and insurance companies. Ability to read, write and understand documents, correspondence, and memos required. Ability to apply common sense and understanding to carry out instructions furnished in written, and oral communications. Critical thinking skills required. Preferred Qualifications 2 years of Orthopedic experience preferred. 2 years of Insurance Verification/pre-certification experience preferred. Hours worked 6am-2pm (based on case volume) Bilingual (optional) Essential Functions Considers priorities and special needs when scheduling surgical procedures. Schedules appointments and procedures according to policies on nursing and anesthesia staff availability, patient needs and physician's block time. Maintains schedule according to procedure and physician's time and staffing requirements. Coordinates schedule assessing time and equipment availability; identifies conflicts and adjusts schedule as needed. Prepares Surgery Schedule for review by the DON and/or appointee so that adjustments may be made as required. Assumes clerical duties and responsibilities, as necessary. Coordinates obtaining diagnostic tests and places diagnostic test reports in appropriate section of patient medical record. May perform duties of the Registration and/or Insurance Verification as needed. Registers/Admits the patients to the Facility following the established policies and procedures. Prepare patients charts for registration/admissions. Provides pertinent information to the patient's family in the waiting area and monitors the waiting area according to policies and procedures. Answers telephone and intercom courteously and in a quiet, pleasant voice. Accepts and relays messages effectively. Maintains and protects each patient's right to confidentiality. Identifies emergencies and initiates appropriate response. Maintains order and cleanliness of the front desk. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools, or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee must be able to lift and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis. The employee must be able to stand and/or walk at least five hours per day. Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools, or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee must be able to lift and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis. The employee must be able to stand and/or walk at least five hours per day.

SPANISH SPEAKING A PLUS!! Must have " LIVED EXPERIENCE" with the population! The Peer Navigator will provide concrete services geared toward assisting children and/or their guardians. The Peer Navigator will provide peer support to engage the individual on a continuum of care to help the individual achieve and maintain motivation for continuing their care while maintaining recovery from substance abuse and mental illness. · Schedule, maintain and manage all appointments for Providers. · Re-schedule all “No Show” appointments daily. · Cancel and reschedule all appointments when a Provider calls out. · All patient demographic and structured data should be updated as required daily. · Keep track of all patients waiting to be seen. · Check client insurance status daily and update insurance status in ECW. · Scan/ make a copy of the patient's insurance card/ ID into their ECW chart. · Answer all incoming calls and route them appropriately. · Manages and controls confidential documents including personnel, in/outgoing correspondences, and institutional and historical documents. · Collect co-payments, and prepare deposits for finance. · Scan all labs, and all patient documents into the patient ECW account daily. · Coordinate and order supplies necessary for department operation. · Email all residential counselors before 3 pm, and call residences/clients two days before scheduled appointments. · General office duties, including but not limited to filing incoming correspondence, dissemination of information to appropriate parties, and maintaining files that contain patient applications by office procedures. · Ensure confidentiality of records is maintained as per regulations. · Serve as a liaison between Wellness Services, and school personnel · Maintain good working relationships with all staff, clients, and visitors. · Additional duties as assigned by the Program Director. · Attends all meetings and annual in-services as required or mandated. Requirements JOB COMPETENCY: · HS Diploma or equivalent · Minimum two years of related work experience · OMH Peer Certification or Family Peer Specialist Certification preferred · Knowledge of behavioral health services · Strong organizational, communication, and interpersonal skills. · Computer Skills - Using computers and computer systems to set up functions, enter data, or process information. · Documenting/Recording Information - Entering, transcribing recording, storing, and maintaining information in written or electronic form · Ability to speak, read and write the English language · Bilingual English/Spanish preferred JOB SETTING: · Must possess sight, hearing, and digital senses or use a prosthesis that will enable the essential functions of the job to be completed. NOTE: This description reflects management's assignment of the essential functions. It does not restrict the tasks that may be assigned. Tasks are subject to change at any time due to any reasonable but necessary conditions. Salary Description 45,000 annually

Job DescriptionSalary: $19-$21/hour Job Title: Front Desk (Morning Shift) Department: Administration / Front Office Reports To: Front Desk Manager / Administrator Schedule: 6:30 AM 10:30 AM, any days from Monday through Sunday (based on operational needs) Position Summary: The Front Desk staff member is responsible for providing excellent customer service and ensuring accurate and efficient patient registration during morning hours. This role plays a key part in greeting patients, verifying information, and maintaining smooth front office operations in a professional healthcare setting. Key Responsibilities: Greet and check in patients in a courteous and professional manner. Perform patient registration, ensuring that all required demographic, insurance, and consent forms are accurately completed. Verify insurance eligibility and collect co-payments when applicable. Ensure accurate data entry into the electronic medical record (EMR) system. Maintain confidentiality of all patient information in compliance with HIPAA regulations. Answer incoming calls, route messages, and assist with scheduling inquiries as needed. Coordinate with clinical and administrative teams to support efficient patient flow. Maintain a clean, organized, and welcoming front desk and waiting area. Assist with additional administrative or clerical tasks as assigned. Qualifications: Speaks Mandarin or Cantonese High school diploma or equivalent required; associate degree preferred. Previous experience in medical office administration or patient registration preferred. Excellent communication, customer service, and interpersonal skills. Strong attention to detail and accuracy in data entry. Proficiency with basic computer systems and electronic medical record (EMR) software. Knowledge of HIPAA and patient confidentiality standards. Ability to work flexible morning shifts, including weekends if required. Physical Requirements: Ability to sit or stand for extended periods. Ability to lift up to 20 pounds occasionally. Must be able to work in a fast-paced, professional healthcare environment.

The Front Desk Representative manages the front desk daily operations and as the first point of contact, plays a key role in creating a positive first impression on our guests. Must be able to work from the Main location (Queens) and the Branch location (Midtown East) $20.50 per hour RESPONSIBILITIES Manage and direct incoming calls. Welcome visitors and staff. Check in prospects with appointments. Make/change/manage appointments. Provide information about the school, locations, addresses, and hours of operation. Ensure that prospective students are provided with expeditious and professional service. Direct students and visitors to the appropriate office or location. Coordinate with the facilities team to ensure the lobby area is clean and neat. Perform clerical duties such as data entry, filing, photocopying and scanning. Maintain logs. Collaborate with other departments to support student success. Run daily reports using Salesforce, Excel and other platforms. Ensure that the area has all the needed supplies and materials and that the equipment is working properly. Sort and distribute daily mail and handle outgoing mail. Update appointment statuses in school systems. Adhere to safety and security protocols. Attend meetings and participate in professional development activities. QUALIFICATIONS Minimum 1-year front office experience in a high-volume environment. Post-Secondary Education experience a plus. High School Diploma or Equivalent. The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity, M/F/D/V.

Job Description Are you looking for a company you can grow your career with and advance in? Are you goal oriented, self-motivated & proactive by nature? Do you have a passion for health and wellness and love sales? If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry. The Opportunity 22 - 24 hours per week Hours: Tuesdays & Thursdays 10-7 pm a must! Alternating Fridays 10-7 pm or Saturdays 10-4 pm are also available. Competitive Pay of $18 per hour Plus Bonus Incentives on Membership Plans/Packages Sold Bilingual (Spanish/English) Preferred! Experience working in a "Wellness Chiropractic" setting is a very big plus as well! What we are looking for in YOU and YOUR skillset! Driven to climb the company ladder! Possess a winning attitude! Have a high school diploma or equivalent (GED). Complete transactions using point of sale software and ensure all patient accounts are current and accurate Have strong phone and computer skills. Have at least one year of previous Sales Experience. Participate in marketing/sales opportunities to help attract new patients into our clinics Be able to prioritize and perform multiple tasks. Heath conscious & healthy lifestyle Extremely organized. Educate Patients on wellness offerings and services Share personal Chiropractic experience and stories- current or past chiropractic patient is a plus Work cohesively with others in a fun and fast-paced environment. Have a strong customer service orientation and be able to communicate effectively with members and patients. Manage the flow of patients through the clinic in an organized manner Essential Responsibilities Providing excellent services to members and patients. The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals. Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor. Answering phone calls. Re-engaging inactive members. Staying updated on membership options, packages and promotions. Recognizing and supporting team goals and creating and maintaining positive relationships with team members. Maintain the cleanliness of the clinic and organization of workspace Confident in presenting and selling memberships and visit packages Keeping management apprised of member concerns and following manager's policies, procedures and direction. Willingness to learn and grow Accepting constructive criticism in a positive manner and using it as a learning tool. Office management or marketing experience a plus! Able to stand and/or sit for long periods of time Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY About The Joint Chiropractic The Joint Corp. revolutionized access to chiropractic care when it introduced its retail healthcare business model in 2010. Today, it is the nation's largest operator, manager and franchisor of chiropractic clinics through The Joint Chiropractic network. The company is making quality care convenient and affordable, while eliminating the need for insurance, for millions of patients seeking pain relief and ongoing wellness. With more than 700 locations nationwide and nearly 11 million patient visits annually, The Joint Chiropractic is a key leader in the chiropractic industry. Ranked number one on Forbes' 2022 America's Best Small Companies list, number three on Fortune's 100 Fastest-Growing Companies list and consistently named to Franchise Times “Top 400+ Franchises” and Entrepreneur's “Franchise 500 ” lists, The Joint Chiropractic is an innovative force, where healthcare meets retail. For more information, visit ***************** Business Structure The Joint Corp. is a franchisor of clinics and an operator of clinics in certain states. In Arkansas, California, Colorado, District of Columbia, Florida, Illinois, Kansas, Kentucky, Maryland, Michigan, Minnesota, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Washington, West Virginia and Wyoming, The Joint Corp. and its franchisees provide management services to affiliated professional chiropractic practices. You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees Powered by JazzHR yn9sneZGSs

New York Psychotherapy and Counseling Center (NYPCC) is a leading non-profit organization in New York that has been caring for the community for over 40 years. We are founded on the belief that everyone, no matter age, race or socioeconomic status, is entitled to the best possible mental health treatment. Comprising of a network of seven treatment facilities within Brooklyn, Queens, and the Bronx, we assist children, families, and individuals with behavioral and emotional challenges in becoming more productive, independent members of society. Why Work For NYPCC? Amazing Workplace Culture Team Building & Company Outings Medical, Dental, and Vision Insurance is Paid for by NYPCC 100% Paid Time Off and Company Paid Holidays Annual Rate Increases 403B Retirement Plan Opportunity to Give Back to the Community Job Stability and Growth Opportunities Are You a Good Fit? We are currently seeking a bright, self-motivated, and talented Bilingual Front Desk Receptionist to join our clerical team located at 2857 Linden Blvd, Brooklyn, NY 11208. Schedule : Includes opening and closing shifts as well as a weekend day. Responsibilities: General office responsibilities (answer phones/take messages, scan, fax and copy, etc.) Schedule appointments Greet/direct clients and visitors upon arrival Check clients in and out on electronic health record system File documents in patient charts Coordinate drop-offs and pickups of transportation services Provide support to the clinical team and chart maintenance Maintain confidentiality and comply with HIPPA regulations Perform other related duties as assigned by the Office Manager and Program Administrator Requirements : Must be Bilingual in English and Spanish High School Diploma or equivalent is required 1 to 2 years of Reception experience in a fast paced office, preferably in medical or community mental health office, is required Must be proficient in MS Office (Outlook, Word, and Excel) Must have the ability to learn new software Possesses the personality and demeanor to work with difficult clients Must be detail-oriented and have the ability to multi-task Must be a team player Thrives under pressure in an outpatient client environment Behavioral Skills: The ideal candidate for this position possesses a personal presence characterized by a sense of honesty, integrity, and care with the ability to inspire and motivate others to promote the mission, vision, goals, and values NYPCC Has the ability to self-care and cope with mental and emotional stress related to the position, function independently, have flexibility, consistency, and professionalism Can develop and sustain safe, positive, and productive work habits and demonstrate compliance with NYPCC policies and procedures NYPCC is a fast-paced, energetic, dynamic environment that employs people with a passion for our mission. NYPCC is an Equal Opportunity Employer

Metro Physical & Aquatic Therapy is a comprehensive multidisciplinary company who offers Physical, Occupational, Speech Therapy, Massage and Acupuncture services. We take great pride in inspiring our team to create an everlasting bond with our patients, our doctors, and our community. But it's not just what we do, it's who we are. We are driven by our mission to continually invest in our people and offer the best workplace environment possible. Job Description We are currently hiring a Clinic Support Associate for immediate, long-term employment. Our expectations of a clinic support associate is to do any clinic support duties such as Front Desk and Aiding. You'll help manage front desk operations and assist clinicians with patient care - ensuring a smooth, welcoming experience for every patient. If you're looking for a hands-on role in a fast-growing field where you can make a real impact, this is a great opportunity to learn and grow with an expert team. Apply today and join a team that puts patients and people first. Days & Hours: Tuesday/Thursday 12pm-8pm Essential Responsibilities Greets and welcomes patients and visitors with an upbeat attitude and warm, inviting smile-whether in person or over the phone-while answering or directing inquiries and efficiently checking in patients. Delivers a high level of customer service by ensuring patient satisfaction, optimizing provider time, and maximizing treatment room utilization through accurate appointment scheduling in person or via phone. Manages scheduling operations with a focus on growth, including maximizing provider availability and treatment room usage. Maintains on-time patient flow by promptly notifying clinicians of patient arrivals, monitoring service delivery against the schedule, and alerting providers of any delays. Receives and processes incoming faxes promptly, ensuring timely communication and documentation. Performs accurate data entry into the Electronic Medical Record (EMR) system, including patient information, treatment plans, and updates. Generates reports, logs, and lists, including financial reconciliations and patient retention tracking, with a high level of accuracy. Ensures co-pays are tallied, reconciled, and manages credit extended to patients. Sets up new and returning patient cases in Theraoffice, including obtaining and verifying demographic and insurance information. Contacts treating physicians to obtain updated prescriptions for Occupational and Physical Therapy treatments and obtains Plans of Care, updating the system accordingly. Assists patients during therapy by applying heat packs, paraffin dips, helping into pools and onto equipment, monitoring exercise, and guiding through prescribed routines. Educates patients on proper equipment use and exercise techniques to ensure safety and effectiveness. Prepares patients for therapy treatments by providing comfort, assistance, and reassurance. Provides information to patients by answering questions, addressing concerns, and alleviating fears with empathy and professionalism. Maintains patient confidentiality and protects sensitive information in compliance with HIPAA guidelines and clinic policies. Maintains a safe, clean, and organized environment by complying with all procedures, rules, and regulations. Performs light cleaning duties including laundry, treatment table turnover (cleaning and sanitizing), and garbage disposal to ensure a hygienic treatment area. Prepares treatment rooms by sterilizing and delivering equipment and supplies, positioning equipment for therapist access, assisting patients on equipment, and following prescribed protocols before patient arrival. Answers calls from physicians, hospitals, and patients, demonstrating exemplary customer service skills. Maintains physical therapy supplies inventory by monitoring stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies. Performs other duties and assignments as required to support clinic operations and patient care Physical Requirements While performing the duties of this job, the staff member is frequently required to walk, stand; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The staff member can regularly lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception. The above statements are meant to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, completing tasks and demands and to seek supervisory assistance as appropriate. Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the company's services (may include: visitors, patients, staff members, or others). Qualifications High school diploma or GED is required. One (1) year of medical office experience preferred, with familiarity in EMR systems a plus. One year of experience in a customer service-oriented role is strongly preferred. Proficiency in Google Suite is required. Strong communication skills and the ability to interact professionally with customers, co-workers, and management, while calmly and effectively resolving client concerns Ability to work effectively within a team environment. Excellent interpersonal skills and the ability to quickly adapt to new programs. Ability to successfully complete in-service training. Ability to observe, evaluate, and record patients' conditions, reactions, and changes in physical condition. Ability to maintain a professional attitude and conduct in the welfare of patients. Strong record-keeping and report-writing skills. Ability to use logic and problem-solving skills to resolve issues Ability to work independently under tight deadlines in a rapidly changing environment Excellent time management and organizational skills We're looking for career-minded individuals interested in long term-opportunities, not seasonal or temporary roles Additional Information What We Offer! Competitive compensation package 401(k) plan with company matching options Generous Paid Time Off A rich benefits package, including medical, dental, life and long-term disability insurance Progressive Leadership Development Programs New York's 529 College Savings Program Employee Perks: discounted rates for entertainment, travel, fitness, insurance plans, etc. through our partnership with Plum Benefits FSA Plans- pre tax savings plans to pay for unreimbursed medical and dental expenses, travel to & from work Company Events- Annual Family Field Day, Leadership Retreats, and Holiday Awards Celebration And much more!

Job DescriptionSalary: $20-$25 per hour Property Ops LLC. is seeking a friendly, dependable Front Desk Coordinator to support our New York studio. Our office services a professional building centered around the construction and restoration industry, and this role is key to creating a positive, welcoming experience for employees, vendors, and visitors. This position is ideal for someone who enjoys being the first point of contact, thrives in an organized environment, and takes pride in delivering excellent customer service. Key Responsibilities Greet visitors, vendors, and guests in a professional and welcoming manner Answer and direct incoming phone calls; take and relay messages via email Manage incoming and outgoing mail, packages, and certified mail Coordinate shipping requests (FedEx, UPS, GetGo) and create mailing labels Maintain the front desk email inbox and assist with companywide communications as requested Log, collect, and distribute incoming checks following established procedures Distribute subcontractor and vendor checks once required documentation is completed File shipping confirmations and maintain organized office records Provide general front desk and administrative support as needed Qualifications & Skills Strong customer service and interpersonal skills Detail-oriented, organized, and reliable Comfortable multitasking in a busy office environment Ability to work independently and take initiative Bilingual Spanish strongly preferred Proficiency with Microsoft Office (Outlook, Word, Excel) Prior receptionist, customer service, or administrative experience preferred Work Environment & Physical Requirements Professional office setting supporting construction-industry-focused building Regular use of phones, computers, and office equipment May involve standing, walking, climbing stairs, and lifting items up to approximately 25 pounds Occasional exposure to outdoor weather conditions when assisting with deliveries Ability to work flexible hours as needed Position Details Part-time: MondayFriday, 12:00 PM 6:00 PM Hourly pay: $20$25 per hour No supervisory responsibilities No travel required

BCBA - Union, NJ (Fully Center-Based | Afternoon/Evening) Make an Impact. Get the Support You Deserve. At Flywheel Centers, we believe BCBAs do their best work when they're supported, focused, and valued. This is a role where you can deliver high-quality ABA care, grow professionally, and actually enjoy your work. What Sets This Role Apart: $5,000 Sign-On Bonus - $2,500 after 3 months, $2,500 after 6 months Fully Center-Based - no home visits, no travel between clients Dedicated BT Liaison - we handle scheduling, parent communication, and coordination, so you can focus on what matters Hands-On Clinical Support - engaged Clinical Director + dedicated BCBA supervisor Reasonable Caseloads - manageable assignments for meaningful clinical outcomes Growth Opportunities - clear path to Lead BCBA or Clinical Director Your Role Conduct assessments, create individualized treatment plans, provide parent training, and supervise RBTs Collaborate with your clinical team to ensure best practices and high-quality outcomes Maintain documentation and compliance with QA support Participate in ongoing professional development Who You Are Master's degree in ABA, Psychology, Education, or related field Active BCBA certification Collaborative, ethical, and committed to quality care

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Distribute mail Act as first point of contact for visitors Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills

New York Psychotherapy and Counseling Center (NYPCC) is a leading non-profit organization, in New York that has been caring for the community for over 40 years. We are founded on the belief that everyone, no matter age, race or socioeconomic status, is entitled to the best possible mental health treatment. Comprising of a network of seven treatment facilities within Brooklyn, Queens, and the Bronx, we assist children, families, and individuals with behavioral and emotional challenges in becoming more productive, independent members of society. We are currently seeking a bright, self-motivated, and talented full-time Bilingual Front Desk Receptionist to join our clerical team. What we offer: Team Building & Company Outings Excellent Salary & Bonuses Amazing Culture Flexible Schedule Opportunity to give back to the community Job Stability and Growth Opportunities (40 Years in the industry) 10,000 clients seen per week company wide RESPONSIBILITIES: General office responsibilities (answer phones/take messages, scan, fax and copy, etc.) Schedule appointments Greet/direct clients and visitors upon arrival Check clients in and out on electronic health record system File documents in patient charts Coordinate drop-offs and pickups of transportation services Provide support to the clinical team and chart maintenance Maintain confidentiality and comply to HIPPA regulations Perform other related duties as assigned by the Office Manager and Program Administrator QUALIFICATIONS: MUST be Bilingual - English/Spanish High School Diploma or equivalent 1 to 2 years of Reception experience in a fast paced office, preferably in medical or community mental health office Must be proficient in MS Office (Outlook, Word and Excel) Ability to learn new software Must possess the personality and demeanor to work with difficult clients Ability to multi-task and be detail- oriented Thrive under pressure in an outpatient client environment Must be a team player BEHAVIORAL SKILLS: Possess a personal presence characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the mission, vision, goals and values NYPCC Ability to self-care and cope with mental and emotional stress related to position, function independently, have flexibility, consistency and professionalism Develop and sustain safe, positive and productive work habits Demonstrate compliance with NYPCC policies and procedures NYPCC is a fast-paced, energetic, dynamic environment that employs people with a passion for our mission. We offer a very competitive salary with full benefits including; Medical, Dental, Vision, Paid Time Off, Salary Increases, Bonuses, 403b Retirement Plan and more. Perkins and other loan forgiveness may also be available, in addition to our Student Loan Pay Down incentive. NYPCC is an Equal Opportunity Employer.

Job DescriptionBCBA - Union, NJ (Fully Center-Based | Afternoon/Evening) Make an Impact. Get the Support You Deserve. At Flywheel Centers, we believe BCBAs do their best work when they're supported, focused, and valued. This is a role where you can deliver high-quality ABA care, grow professionally, and actually enjoy your work. What Sets This Role Apart: $5,000 Sign-On Bonus - $2,500 after 3 months, $2,500 after 6 months Fully Center-Based - no home visits, no travel between clients Dedicated BT Liaison - we handle scheduling, parent communication, and coordination, so you can focus on what matters Hands-On Clinical Support - engaged Clinical Director + dedicated BCBA supervisor Reasonable Caseloads - manageable assignments for meaningful clinical outcomes Growth Opportunities - clear path to Lead BCBA or Clinical Director Your Role Conduct assessments, create individualized treatment plans, provide parent training, and supervise RBTs Collaborate with your clinical team to ensure best practices and high-quality outcomes Maintain documentation and compliance with QA support Participate in ongoing professional development Who You Are Master's degree in ABA, Psychology, Education, or related field Active BCBA certification Collaborative, ethical, and committed to quality care Job Posted by ApplicantPro

Are you looking for a company you can grow your career with and advance in? Are you goal oriented, self-motivated & proactive by nature? Do you have a passion for health and wellness and love sales? If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry. Part time and full time opportunities available Compensation: $16/hr + Bonus Potential What we are looking for in YOU and YOUR skillset! * Driven to climb the company ladder! * Possess a winning attitude! * Have a high school diploma or equivalent (GED). * An outgoing personality is a must! * Complete transactions using point of sale software and ensure all patient accounts are current and accurate * Have strong phone and computer skills. * Have at least one year of previous Sales Experience. * Participate in marketing/sales opportunities to help attract new patients into our clinics * Be able to prioritize and perform multiple tasks. * Educate Patients on wellness offerings and services * Share personal Chiropractic experience and stories * Work cohesively with others in a fun and fast-paced environment. * Have a strong customer service orientation and be able to communicate effectively with members and patients. * Manage the flow of patients through the clinic in an organized manner Essential Responsibilities * Providing excellent services to members and patients. * The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals. * Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor. * Answering phone calls. * Re-engaging inactive members. * Staying updated on membership options, packages and promotions. * Recognizing and supporting team goals and creating and maintaining positive relationships with team members. * Maintain the cleanliness of the clinic and organization of workspace * Confident in presenting and selling memberships and visit packages * Keeping management apprised of member concerns and following manager's policies, procedures, and direction. * Willingness to learn and grow * Accepting constructive criticism in a positive manner and using it as a learning tool. * Office management or marketing experience a plus! * Able to stand and/or sit for long periods of time * Able to lift up to 50 pounds * Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.