Administrative Support Assistant jobs at United States Army Corps of Engineers - 185 jobs

The MORPC Local Government Summer Internship Program provides the opportunity for undergraduate and graduate students to obtain practical work experience with a local government within MORPC's 15-county region to prepare them for possible careers in public service. MORPC coordinates the recruitment and placement of students to match each host's request; hosts make the final hiring decision and provide an hourly wage. Interns work for a host for a minimum of 16 hours to a maximum of 40 hours per week for a 10- to 14-week period, which means there are both part-time and full-time positions available. The summer 2026 internship program will begin on May 12th and will end on August 14th. Interns gain applicable knowledge to enhance classroom learning by working with current government professionals throughout Central Ohio and acquire insights into the services provided by a regional planning commission. Interns also can attend monthly commission meetings as well as special MORPC-sponsored events and are paired with a MORPC staff member to serve as their mentor during the summer internship program. Previous Public Administration interns have gained experience using ArcGIS, Legistar, PDF Exchange, Municode, Canva, Microsoft 365, and other software programs on the job. Specific past assignments include: * Leading a park redevelopment project and applying for grants to help fund said project * Assisting with a local government's stakeholder engagement process by creating a community survey to send out to residents and collect feedback on for the planning process * Collecting and analyzing residential data, such as home values of houses in floodways * Planning and creating materials for engagement events within a community, such as the City of Reynoldsburg Tomato Festival * Preparing a city for MORPC's Sustainability Program certification process and creating a Pollinator Garden Application * Assisting Mayor/senior staff with communication, community relations, and policy research * Presenting summaries to City Council on proposed updates to City Code, conducting legislative research, and completing other duties as assigned Qualifications Students must meet the following requirements: * 30 hours of completed college coursework * Interest in public service careers * GPA 3.0 or higher (preferred) * Legally eligible to work in the United States * Reliable transportation to and from work * Attend a Central Ohio college OR attend other college and have access to local housing Benefits All MORPC internships are paid opportunities! Pay ranges between $15 to $20 per hour depending on the host. Additional benefits include practical work experience, mentorship, and exposure to services offered by a regional planning commission. Please apply online at ***************************** or you may mail a resume to: MORPC Attn: GA-11-26 111 Liberty St., Suite 100 Columbus, OH 43215 ************* No phone calls please.

Job DescriptionSalary: $15 to $20 per hour The MORPC Local Government Summer Internship Program provides the opportunity for undergraduate and graduate students to obtain practical work experience with a local government within MORPCs 15-county region to prepare them for possible careers in public service. MORPC coordinates the recruitment and placement of students to match each hosts request; hosts make the final hiring decision and provide an hourly wage. Interns work for a host for a minimum of 16 hours to a maximum of 40 hours per week for a 10- to 14-week period, which means there are both part-time and full-time positions available. The summer 2026 internship program will begin on May 12th and will end on August 14th. Interns gain applicable knowledge to enhance classroom learning by working with current government professionals throughout Central Ohio and acquire insights into the services provided by a regional planning commission. Interns also can attend monthly commission meetings as well as special MORPC-sponsored events and are paired with a MORPC staff member to serve as their mentor during the summer internship program. Previous Public Administration interns have gained experience using ArcGIS, Legistar, PDF Exchange, Municode, Canva, Microsoft 365, and other software programs on the job. Specific past assignments include: Leading a park redevelopment project and applying for grants to help fund said project Assisting with a local governments stakeholder engagement process by creating a community survey to send out to residents and collect feedback on for the planning process Collecting and analyzing residential data, such as home values of houses in floodways Planning and creating materials for engagement events within a community, such as the City of Reynoldsburg Tomato Festival Preparing a city for MORPC's Sustainability Program certification process and creating a Pollinator Garden Application Assisting Mayor/senior staff with communication, community relations, and policy research Presenting summaries to City Council on proposed updates to City Code, conducting legislative research, and completing other duties as assigned Qualifications Students must meet the following requirements: 30 hours of completed college coursework Interest in public service careers GPA 3.0 or higher (preferred) Legally eligible to work in the United States Reliable transportation to and from work Attend a Central Ohio college OR attend other college and have access to local housing Benefits All MORPC internships are paid opportunities! Pay ranges between $15 to $20 per hour depending on the host. Additional benefits include practical work experience, mentorship, and exposure to services offered by a regional planning commission. Please apply online at ***************************** or you may mail a resume to: MORPC Attn: GA-11-26 111 Liberty St., Suite 100 Columbus, OH 43215 ************* No phone calls please.

The MORPC Local Government Summer Internship Program provides the opportunity for undergraduate and graduate students to obtain practical work experience with a local government within MORPC's 15-county region to prepare them for possible careers in public service. MORPC coordinates the recruitment and placement of students to match each host's request; hosts make the final hiring decision and provide an hourly wage. Interns work for a host for a minimum of 16 hours to a maximum of 40 hours per week for a 10- to 14-week period, which means there are both part-time and full-time positions available. The summer 2026 internship program will begin on May 12th and will end on August 14th. Interns gain applicable knowledge to enhance classroom learning by working with current government professionals throughout Central Ohio and acquire insights into the services provided by a regional planning commission. Interns also can attend monthly commission meetings as well as special MORPC-sponsored events and are paired with a MORPC staff member to serve as their mentor during the summer internship program. Previous Public Administration interns have gained experience using ArcGIS, Legistar, PDF Exchange, Municode, Canva, Microsoft 365, and other software programs on the job. Specific past assignments include: Leading a park redevelopment project and applying for grants to help fund said project Assisting with a local government's stakeholder engagement process by creating a community survey to send out to residents and collect feedback on for the planning process Collecting and analyzing residential data, such as home values of houses in floodways Planning and creating materials for engagement events within a community, such as the City of Reynoldsburg Tomato Festival Preparing a city for MORPC's Sustainability Program certification process and creating a Pollinator Garden Application Assisting Mayor/senior staff with communication, community relations, and policy research Presenting summaries to City Council on proposed updates to City Code, conducting legislative research, and completing other duties as assigned Qualifications Students must meet the following requirements: 30 hours of completed college coursework Interest in public service careers GPA 3.0 or higher (preferred) Legally eligible to work in the United States Reliable transportation to and from work Attend a Central Ohio college OR attend other college and have access to local housing Benefits All MORPC internships are paid opportunities! Pay ranges between $15 to $20 per hour depending on the host. Additional benefits include practical work experience, mentorship, and exposure to services offered by a regional planning commission. Please apply online at ***************************** or you may mail a resume to: MORPC Attn: GA-11-26 111 Liberty St., Suite 100 Columbus, OH 43215 ************* No phone calls please.

Job Information State of Tennessee Job InformationOpening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$4,057.00 - $6,099.00Salary (Annually)$48,684.00 - $73,188.00Job TypeFull-TimeCity, State LocationNashville, TNDepartmentMilitary LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MILITARY, ARMY NATIONAL GUARD DIVISION, DAVIDSON COUNTY This position has the potential opportunity to work from home up to 40% of the time. Qualifications Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years. OR Two years of increasingly responsible professional administrative services experience with the State of Tennessee. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: 1. Complete a criminal history disclosure form in a manner approved by the appointing authority. 2. Agree to release all records involving their criminal history to the appointing authority. 3. Supply a fingerprint sample prescribed by the TBI based criminal history records check, 4. Submit to a review of their status on the Department of Healths vulnerable persons registry. Overview Under general supervision, is responsible for professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the advanced working level and may supervise professional and sub professional staff in accomplishing administrative services and related departmental functions. This class differs from that of Admin Services Assistant 2 in that incumbents of the latter function at the working level and perform work of lesser scope and complexity. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise. Responsibilities 1. Performs a variety of general staff administrative duties to support program operations. 2. Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities. 3. Oversees a program function of significant scope and impact. Supervises the preparation and maintenance of a variety of pertinent records and reports. 4. Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation. 5. Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements. 6. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training. May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency. 7. May supervise staff, write job plans, and conduct performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions. 8. Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications. Competencies (KSA's) Competencies: Communicates Effectively Manages Complexity Manages Conflict Cultivates Innovation Motivating Others Decision Quality Knowledges: Administrative and Management Economics and Accounting Law and Government Personnel and Human Resources Customer and Personal Service Skills: Active Learning and Listening Critical Thinking Management of Financial Resources Judgment and Decision Making Management of Personnel Resources Abilities: Deductive Reasoning Inductive Reasoning Problem Sensitivity Selective Attention Written Comprehension Tools & Equipment Personal Computer Telephone Copy Machine Scanner Calculator TN Driver Standards State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications: A valid driver's license For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations. Please include your Driver's License Information under the Licenses and Certifications section of your application. **Agencies may allow an exception based on other factors.

DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life. ADMINISTRATIVE ASSISTANT 2 Job Location: Division of Employment and Rehabilitation Services (DERS) Rehabilitation Services Administration (RSA) 3425 East Van Buren Street, Phoenix, Arizona 85008 Posting Details: Salary: $15.0222 - $21.5837 / Hourly ($31,245.96 - $44,894.30 Annually) Grade: 15 Closing Date: Open until sufficient resumes are received Job Summary: Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES, please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come join the DES Team! The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence. DES is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 2 with the Rehabilitation Services Administration (RSA). This position is responsible for the quality and timeliness of detailed and specialized administrative functions; the management of assigned administrative and special projects and the administrative support of the Program Manager, Operations Manager, Fiscal Manager, and Contracts manager. Travel will be required for State business. If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on State business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on State business shall maintain the statutorily required liability insurance (see Arizona Administrative Code [A.A.C.] R2-10-207.11). This position may be available for remote work within Arizona (minimum of 2 days per week in the office/hoteling). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance. Job Duties: Essential Duties and Responsibilities include but are not limited to: • Compose complex and detailed correspondence on a wide variety of subjects for the Program Manager, Business Enterprise Program (BEP) management team, and other BEP staff. • Prepare a variety of activity and operational reports, routine contracts, and other administrative documents. • Perform all other tasks as assigned by the Program Manager, including various secretarial functions such as screening incoming correspondence, calls, and visitors; scheduling appointments and coordinating meetings; coordinating and entering unit time sheets, purchase orders, and maintaining confidential and administrative files. • Investigate complaints from BEP operators, the public, and BEP staff to resolve the problem, or refer complaints to the appropriate BEP department, as directed by the Program Manager. • Coordinate administrative matters and activities among various BEP departments, contracts administration team, purchasing unit, RSA/DES units, and Arizona Participating Operators Committee (APOC) modify routine procedures to improve department and/or program effectiveness. • Serve as a backup for the Fiscal Services Specialist for processing work orders and move requests. • Test, create, and organize LIBERA ITS projects, train BEP staff on LIBERA usage/functions, as well as service the BEP office liaison for LIBERA related issues and questions. • Oversee the overall clerical work product of the DEP office; coordinate, plan, attend meetings, and coordinate building maintenance matters with landlord/DES facilities management. Knowledge, Skills & Abilities (KSAs): • Knowledge of principles and practices of administration and management. • Knowledge of Business Enterprise Program rules, regulations, and operating procedures. • Knowledge of administrative and business laws as it relate to the preparation of agency documents, contracts, and other agreements. • Skills in written and oral communication to convey a wide variety of information. • Skills in reading, organization proofreading, and researching. • Skills in data collection/summarization, and record keeping. • Skills in computer usage. • Ability to plan, coordinate, analyze, and establish priorities. • Ability to develop effective operating procedures; exercise a high degree of discretion and independent judgment. • Ability to manage and balance a variety of administrative tasks and functions. Selective Preference(s): The ideal candidate for this position will have: • Two years of responsible administrative experience. • Bachelor's degree in a related field from an accredited college/university and one year of the required experience. • Master's degree in a related field from an accredited college/university. Pre-Employment Requirements: • Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions. • All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The Arizona Department of Economic Security offers a comprehensive benefits package to include: • Affordable medical, dental, life, and short-term disability insurance plans • Participation in the Arizona State Retirement System (ASRS) and long-term disability plans • 10 paid holidays per year • Vacation time accrued at 4.00 hours bi-weekly for the first 3 years • Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). • Sick time accrued at 3.70 hours bi-weekly • Deferred compensation plan • Wellness plans • Tuition Reimbursement • Stipend Opportunities • Infant at Work Program • Rideshare and Public Transit Subsidy • Career Advancement & Employee Development Opportunities • Flexible schedules to create a work/life balance By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion. Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates. Contact Us: For questions about this career opportunity, please contact Xavier Martinez at ************** or email *******************. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting ************** or emailing *******************. Requests should be made as early as possible to allow time to arrange the accommodation.

, you must use the following link. **************************************************************************************************************** Other applications will not be considered. JOB TITLE: Administrative Assistant II JOB #: 2915 DIVISION: Certification and Licensing HIRING SALARY: $40,010.00 annualized ($19.24 hourly) CLOSING DATE: All positions are open until filled. EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply). POSITION SUMMARY: Are you a detail-oriented person who enjoys a varied workload? If so, you may be the perfect candidate to join the Attorney Admissions Unit focused on verifying individuals seeking admission to the practice of law are qualified. As part of the Certification and Licensing Division of the Arizona Supreme Court, this individual will provide advanced administrative, clerical, and technical support for the Attorney Admissions Unit. Some responsibilities include coordinating committee meetings, answering the attorney admissions phone line, monitoring the attorney admissions general email account and addressing applicant inquiries, as well as handling mail, email, copying tasks, and fingerprint processing. Additionally, the role entails processing attorney applications and providing support for the administration of the biannual Bar Exam. Public Service Loan Forgiveness (PSLF) Program qualified employer. MINIMUM REQUIREMENTS: This position requires a High School diploma or GED and a minimum of three years administrative experience. Experience in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom, typing with accuracy, and formatting and merging of documents. The ability to operate general office equipment. Initiative, good judgment and the ability to prioritize, organize, and perform multiple tasks under minimal supervision. In addition, this position requires the ability to think critically and work independently with minimal supervision, demonstrate excellent customer service skills in a challenging and diverse environment, as well as understand and preserve the confidentiality of program files, records and documents. This position also requires strong verbal and written communication abilities. Demonstrated ability to draft and edit rough copy and correct for general formatting, spelling, grammar and punctuation. The ability to work and communicate effectively with court-appointed Committee Members, parties to proceedings, members of other government agencies, the court community, staff and the public. Travel level: up to 5% SELECTION PROCESS: Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position. BENEFITS: The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include: Accrued vacation pay and sick leave 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion. RETIREMENT: Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment. The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

, you must use the following link. **************************************************************************************************************** Other applications will not be considered. JOB TITLE: Administrative Assistant II JOB #: 2918 DIVISION: Certification and Licensing Division HIRING SALARY 40,010.00 annually CLOSING DATE: All positions are open until filled. EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply). POSITION SUMMARY: A successful candidate will provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge. This includes greeting and assisting the public, answering the division's phone line, and directing or responding to inquiries as needed. The candidate will provide essential, multitasking administrative support across all programs and units within the division, including setting up meetings and hearings, processing mail and payments, and proctoring in-person exams. They will exercise appropriate initiative and judgment to plan, schedule, manage workflow, and make decisions that affect work procedures. The role involves reviewing, researching, processing, and distributing incoming information, inquiries, and funds across various formats (e.g., electronic, paper, phone). This includes application intake for all programs, renewal cycles, and issuance of attorney Certificates of Good Standing. The candidate will assist in preparing, setting up, administering, and closing out the biennial Arizona Bar Examination, ensuring that files are maintained accurately and promptly, and that program files are current. They may also provide specific support to the Legal Service Innovations unit, such as communicating with applicants, maintaining application documents, and issuing licensure documents as directed. Maintaining the confidentiality of program information and documents is essential. Public Service Loan Forgiveness (PSLF) Program qualified employer. MINIMUM REQUIREMENTS: A successful candidate must have a high school diploma or GED with at least three years of administrative experience and thorough knowledge of Microsoft Word, including accurate typing, formatting and merging documents. They should have initiative, the ability to organize and prioritize tasks, have strong verbal and written communication skills, and experience in drafting and editing documents-all while demonstrating professionalism in a challenging and diverse environment with minimal supervision. Travel level: none SELECTION PROCESS: Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular Full-time, non-exempt position. BENEFITS: The Arizona Supreme Court, Administrative Office of the Court offers a comprehensive benefits package to include: Accrued vacation pay and sick leave 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion. RETIREMENT: Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment. The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

ATTORNEY GENERAL (DEPT OF LAW) ADMINISTRATIVE ASSISTANT I Posting Details: Salary: $36,700 Grade: 13 Closing Date: Open Until Filled Job Summary: The Arizona Attorney General's Office Child and Family Protection Division/Protective Service Section is seeking an Administrative Assistant I to provide administrative support to the Legal Counsel, Legal Assistants, and other unit staff members. Remote Options: This position may be eligible for Remote Work two days a week. Job Duties: This position will be responsible for organizing and maintaining the data related to case assignments, which includes validating data, calendars, deadlines and assignments in various databases and websites. Responsible for the collection of data from the client agency, courts, attorneys and other legal professionals: and timely scanning and data entry/docketing into the AGO database. Also responsible for routine office practices and procedures; updating and maintaining confidential information; and composing a variety of correspondence, reports, notices and forms. Knowledge, Skills & Abilities (KSAs): Knowledge of computers, Microsoft Office software, and the ability to generate databases/spreadsheets and word processing documents as required. Skills: Perform detailed work with a high degree of accuracy within stringent deadlines Prioritize effectively Demonstrate clear communication orally and in writing Abilities: Ability to work with interruptions and adapt to changing priorities Ability to work as part of a team Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information Ability to learn basic legal terminology Ability to work independently Ability to analyze and resolve average difficulty problems Ability to plan, analyze and coordinate a variety of activities and establish appropriate priorities Ability to compile data and incorporation of data into a written report Selective Preference(s): Two years responsible experience in a position requiring skill in oral and written communication, initiative, judgement and independence in the performance of duties. Pre-Employment Requirements: • Travel may be required for this position. A valid Arizona Driver's License is required, along with consent to have your driving record run periodically. • All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account. Benefits: The Attorney General's Office offers a comprehensive benefits package to include: Sick leave Vacation with 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: • Positions in this classification participate in the Arizona State Retirement System (ASRS). • Please note, enrollment eligibility will become effective after 27 weeks of employment. Contact Us: If you have any questions, please feel free to contact Human Resources at ************** or email us at ***********************. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG's Human Resources Office at ************** or via e-mail at ***********************. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: **************, Fax: **************.

ATTORNEY GENERAL (DEPT OF LAW) ADMINISTRATIVE ASSISTANT I Posting Details: Salary: $36,700 Grade: 13 Closing Date: Open Until Filled Job Summary: The Arizona Attorney General's Office Child and Family Protection Division/Child Support Services Section is seeking an Office Assistant to provide entry-level support for all levels of staff in the Unit including one or more Assistant Attorneys General. This position will be responsible for logging cases in and out of the office and creating working files; gathering and organizing working files for upcoming hearings; cross-referencing cases against calendars provided by the court and case management database; assisting with trial preparation; obtaining documents from court personnel and records department; following through with post-hearing documentation; entering calendar events, deadlines, and case activities in case management database (AZCARES) to track progression of activities, reflect case status and generate follow through action; filing documents in the appropriate working files; organizing and scanning case-related documents into the imaged case file; logging incoming correspondence into AZCARES; mailing case related documents to parties; answering and routing telephone calls on a multi-line phone system and taking messages as appropriate. Remote Options: This position may be eligible for Remote Work two days a week. Job Duties: This entry-level position will be responsible for handling incoming calls, filing and organizing records, creating file folders and labels, locating and retrieving requested files, entering data into the case management system, processing USPS and electronic mail, researching returned mail, scanning, requesting documents from court personnel and records department, performing general office clerk duties, and other duties as assigned by management. Duties involve reviewing, creating, and processing materials and information that are confidential by federal and state laws. Knowledge, Skills & Abilities (KSAs): * Knowledge of Microsoft Office software * Experience operating multi-line phone systems * Strong customer service skills * Effective organization and time-management skills * Demonstrate clear communication orally and in writing * Ability to work with interruptions and adapt to changing priorities * Ability to work independently and as part of a team * Ability to perform detailed work with a high degree of accuracy * Ability to follow policies and confidentiality requirements * Ability to accurately input documentation into case management system * Ability to interact positively with client, public and co-workers Selective Preference(s): Pre-Employment Requirements: • All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account. Benefits: The Attorney General's Office offers a comprehensive benefits package to include: Sick leave Vacation with 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: • Positions in this classification participate in the Arizona State Retirement System (ASRS). • Please note, enrollment eligibility will become effective after 27 weeks of employment. Contact Us: If you have any questions, please feel free to contact Human Resources at ************** or email us at ***********************. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG's Human Resources Office at ************** or via e-mail at ***********************. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: **************, Fax: **************.

Our summer 2021 teen internship is for high schoolers who are interested in gained hands-on experience in the world of fast-moving tech startups. Our all-teen team is composed of teen coders, designers, and co-founders who work together to build Hideouts, a private social-networking app. We are looking for some high-powered, dedicated interns to help with the day-to-day administrative tasks needed to keep Hideouts running. We are building a cohesive, strong team of teens from all over the country to help get the word out about Hideouts. Administrative interns work closely with the teen co-founders on non-technical, clerical tasks. They may also be asked to help with recruitment, various paperwork, and general coordination of company personnel. Administrative interns will be assigned various tasks, such as applying for grants or handling email correspondence with our partners, or they will assist our co-founders with the aforementioned tasks. Working as an administrative intern is an amazing way to see first-hand what it takes to run an early-stage startup, and exceptional interns may be offered leadership roles within the company. Please note: this internship is completely virtual and remote. Although this is an unpaid opportunity, we offer service hours as a benefit to our teen interns. Interns are responsible for procuring their own devices needed to work. This internship term is for the summer only, from June 8th-August 28th, 2021. If selected to interview, interviews will be scheduled for Spring break and we will email you. If you have any questions, comments, or concerns, please don't hesitate to contact us at [email protected]. Requirements: Prospective applicants should have strong writing, communication, and organization skills. We are looking for teens who are self-starters, team-players, and possess excellent time management skills. Proficiency with Google and/or Microsoft suite is highly recommended. Prospective applicants should be available to work full time during the summer (roughly 30 hours a week) and must be entering grades 10-12 in high school. We don't expect you to know everything, but we do want interns who are willing to learn!

RK&K is hiring a Right-of-Way Administrative Assistant to join our team in New Jersey. As a Right-of-Way Administrative Assistant you will provide real estate support to include acquisition assistance for utility and other infrastructure projects for RK&K. Essential Functions Provide real estate support for Real Estate Management and Real Estate Specialists Assist the Utilities al Estate Team with land acquisitions Assist with preparation of required Deeds, Easements, Options, Condemnation Packages and Agreements as necessary Assist with state, local and municipal permit applications Assist with property settlements Attend project meetings, assist in preparation of project updates and meeting minutes Assist in preparation of Comparable Market Analysis reports and just compensation letters Manage client lease and license agreements by maintaining shared drive, matrix and billing Assist with county land records and review title commitments Required Skills and Experience 3-5 years of administrative experience High School diploma or equivalent Proficient in Microsoft Excel and Power Point Ability to assemble and interpret information from a variety of sources; Ability organizing client database Ability to establish and maintain effective working relationships with employees, engineers, clients and the general public Preferred Skills and Experience Associates degree General Knowledge of New Jersey Experience with Land Acquisition and Right-of-Way/Real Estate Support Other Duties This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required. What We Offer RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including: Paid time off Hybrid work (home and office) Tuition reimbursement Health, dental , vision, life and disability insurances Matching 401(k) plan Paid Holidays Much Much more! Why RK&K? As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward. Design your career at RK&K, Apply Today! Salary range: $25.00-$30.00 per hour

Job Information State of Tennessee Job Information Opening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$3,631.00 - $5,434.00Salary (Annually)$43,572.00 - $65,208.00Job TypeFull-TimeCity, State LocationJackson, TNDepartmentEnvironment and Conservation LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF ENVIRONMENT & CONSERVATION, ENVIRONMENT ADMINISTRATION DIVISION, MADISON COUNTY For more information, visit the link below: ********************************************************************************************************************************* Qualifications Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full-time professional staff administrative and/or analytic experience. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis. OR One year of professional administrative services experience with the State of Tennessee. Necessary Special Qualifications: Positions within the Department of Human Services may be required to: 1. Complete a criminal history disclosure form in a manner approved by the appointing authority; 2. Agree to release all records involving their criminal history to the appointing authority; 3. Supply a fingerprint sample prescribed by the TBI based criminal history records check; 4. Submit to a review of their status on the Department of Health's vulnerable persons registry. Positions within the Disability Determinations Section of the Division of Rehabilitation Services within the Department of Human Services will be required to complete a federal background check in accordance with the Homeland Security Presidential Directive 12 (HSPD-12) for issuance of an HSPD-12 compliant Personal Identity Verification (PIV) credential card. Overview Under general supervision, is responsible for staff administrative work of average difficulty in support of line operations; and performs related work as required. This is the working level in the Admin Services Assistant sub-series and work includes a variety of assignments such as: budget development and maintenance; contract development and monitoring; personnel administration; research; planning; information compilation and dissemination; procurement and property administration; grant proposal review and monitoring; forms design; and report and correspondence preparation. This class differs from that Admin Services Assistant 1 in that incumbents of the latter function in an entry level capacity under immediate supervision. This class differs from that of Admin Services Assistant 3 in that incumbents of the latter perform work of greater scope and complexity and have more responsibilities for developing, implementing, and enforcing policies and procedures and often supervise incumbents in this class. Responsibilities 1. Performs a variety of general staff administrative duties to support program operations. 2. Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards. 3. Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation. 4. Interprets and enforces existing policies and methods. Analyzes pertinent policies and procedures to make recommendations for improvements. 5. Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements. 6. Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications. 7. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training. 8. May make work assignments to staff in order to achieve agency objectives. May train less experienced staff. Competencies (KSA's) Competencies: * Customer Focus * Nimble Learning * Business Insight * Communicates Effectively * Action Oriented Knowledge: * Administrative and Management * Economics and Accounting * Customer and Personal Service * Clerical * Personnel and Human Resources Skills: * Active Learning and Listening * Coordination * Critical Thinking * Judgment and Decision Making * Time Management Abilities: * Written Comprehension * Deductive Reasoning * Inductive Reasoning * Problem Sensitivity * Information Ordering Tools & Equipment * Personal Computer * Telephone * Copy Machine * Scanner * Calculator TN Driver Standards State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications: * A valid driver's license * For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations. Please include your Driver's License Information under the Licenses and Certifications section of your application. Agencies may allow an exception based on other factors.

Part-time Description PAYRATE: $23.92 - $33.66 Job Title Part-time Administrative Assistant Reports to City Administrator / Assistant City Administrator FLSA Status Non-Exempt Civil Service Status Unclassified Job Purpose and Responsibilities Under the direct supervision of the City Administrator and/or Assistant City Administrator, the Part-time Administrative Assistant provides administrative support by maintaining a variety of records and supplies, managing assigned projects, and assisting with administrative tasks as requested. Typical Tasks (Illustrative Only) The duties listed below are intended to be illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Answers telephone calls in a professional manner to provide information to the public concerning Departmental and City operations, to receive requests, to receive and forward messages, to direct calls to the appropriate persons, and to serve as a liaison with the public Greets and directs salespersons, delivery persons, and visitors upon entering the building Orders, inventories, and stores various Department supplies Meters outgoing mail for the City as well as sorts and distributes all incoming mail to the appropriate Department Coordinates and implements various special projects in addition to regular assigned duties Serves as backup for other Administrative staff Performs any and all other duties as assigned Qualifications Must possess a high school diploma or G.E.D. equivalent Must be at least eighteen (18) years of age Must possess a valid driver's license Must be organized, efficient, and self-motivated Possess clerical experience Ability to type efficiently and to use a computer, calculator, fax machine, answering machine, copier, multi-line phone system, radio handset, binder, and other general business machines Ability to effectively operate the latest Microsoft Office programs, including Outlook, Word, and Excel Ability to learn and operate a variety of specialized Department computer software and data management programs Ability to develop and maintain effective working relationships with associates, City officials, and the public Ability to maintain the integrity of confidential information Ability to plan, coordinate, and initiate projects of varying nature with little supervision Ability to speak and write English effectively Ability to work effectively under pressure and deadlines Working Conditions The Part-time Administrative Assistant typically works twenty (20) to twenty-nine (29) hours per week Monday through Friday, performing duties primarily in an indoor office environment. Physical Requirements Must be able to sit for extended periods; to stand, walk, stoop, kneel, and crouch; and to lift, carry, and move up to thirty (30) pounds. Direct Reports None Requirements The City of Springdale is accepting applications for the part-time position of Administrative Assistant to perform a variety of tasks in support of the Administration Department. Candidates for the position must: Be highly professional with the ability to maintain the integrity of confidential information Have experience performing clerical tasks and operating standard office equipment Be organized, self-motivated, and able to perform effectively under pressure Have ability to type efficiently as well as effectively operate the latest Microsoft Office programs and other specialized database software programs as needed Be at least 18 years of age, be eligible for employment in the U.S., and have earned a high school diploma or G.E.D. equivalent. Possess a valid driver's license This position generally works twenty (20) to twenty-nine (29) hours per week, Monday through Friday, and flexible scheduling is available based on the needs of the department. The pay range for this position is $23.92 - $33.66 per hour with no benefits. Part-time employees contribute to the Ohio Public Employees Retirement System (OPERS). Salary Description $23.92 - $33.66

Job Information State of Tennessee Job Information Opening Date/Time1/21/2026 12:00AM Central TimeClosing Date/Time01/27/2026 11:59PM Central TimeSalary (Monthly)$3,631.00 - $5,434.00Salary (Annually)$43,572.00 - $65,208.00Job TypeFull-TimeCity, State LocationChattanooga, TNDepartmentTennessee Bureau of Investigation (T.B.I) LOCATION OF (1) POSITION(S) TO BE FILLED: TENNESSEE BUREAU OF INVESTIGATION (T.B.I), CID FIELD DIVISION, HAMILTON COUNTY For more information, visit the link below: *************** Qualifications Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Necessary Special Requirements: Positions within the Department of Human Services may be required to: * Complete a criminal history disclosure form in a manner approved by the appointing authority; * Agree to release all records involving their criminal history to the appointing authority; * Supply a fingerprint sample prescribed by the TBI based criminal history records clerk. Positions within the Disability Determinations Section of the Division of Rehabilitation Services within the Department of Human Services will be required to complete a federal background check in accordance with the Homeland Security Presidential Directive 12 (HSPD-12) for issuance of an HSPD-12 compliant Personal Identity Verification (PIV) credential card. Overview Under general supervision, is responsible for professional staff work of routine difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail. This class differs from that of Admin Assistant 2 in that an incumbent of the latter performs work of greater scope and difficulty. Classes in the Admin Assistant sub-series differ from those in the Admin Services Assistant sub-series in that incumbents of the latter perform duties in direct support of line operations rather than duties which emphasize relieving an executive of administrative detail. Responsibilities * Performs a variety of general staff administrative duties to support program operations. * Serves as liaison between agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedures and regulations. * Provides external and internal training of procedures/guidelines as needed. * Analyzes, interprets and enforces existing policies and procedures. * Reviews work of others to determine program requirements are met. * Conducts grant monitoring to ensure compliance with grant requirements are met. * Monitors time in Edison to ensure employees have entered time correctly and supervisors have approved all exceptions. * Ensures facilities are adequately maintained according to environmental, health, and safety standards. Competencies (KSA's) Competencies: * Interpersonal Savvy * Plans and Aligns * Business Insight * Customer Focus * Communicates Effectively Knowledge: * Clerical * Communications and Media * Customer Service and Personal Service Skills: * Active Learning and Listening * Mathematics * Monitoring * Reading Comprehension * Time Management Abilities: * Written Comprehension * Auditory Attention * Speech Clarity * Speech Recognition Tools & Equipment * Personal Computer * Telephone * Retail Sales Equipment * Calculator * Fax Machine/Printer/Scanner/Copy Machine TN Driver Standards State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications: * A valid driver's license * For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations. Please include your Driver's License Information under the Licenses and Certifications section of your application. Agencies may allow an exception based on other factors.

Job Description Provides administrative support to all departments of Miami County Board of Developmental Disabilities (MCBDD). This position primarily serves the CAO Department, however, may be assigned tasks by other department directors depending on the needs of the agency. Works cooperatively and maintains a pleasant attitude with staff, individuals, family members, providers and other community contacts. Maintains confidentiality of all information. As an employee of the Miami County Board of Developmental Disabilities (Riverside), the job incumbent shall always comply with all Board policies, and shall demonstrate respect for, support the dignity of, and observe the rights of all individuals served by the Board and demonstrate sensitivity to diverse beliefs, cultures, values and family structures. QUALIFICATIONS: High school diploma or equivalent; Demonstrated skills in customer service; Advanced skills in written and spoken communication; Technology skills including Microsoft Office Suite; Exceptional attention to detail and organizational skills; Working knowledge of office equipment; Satisfactory criminal background and Abuser Registry checks; Satisfactory pre-employment drug test; Possess valid driver's license with less than 6 points; Ability to work independently; Must support Person-Centered Philosophy and Handle Multiple Tasks and Priorities. Must abide by MCBDD's Code of Conduct and adopted values which can be viewed on the MCBDD website at ********************** DUTIES: Responsible for completing, organizing, analyzing and tracking all administrative duties of the CAO department. These include preparing a variety of complex and confidential materials to include, but not limited to, correspondence, reports, charts, statistical tables, from either minimal oral or written instructions. The incumbent must be capable of handling multiple tasks, prioritizing and maintaining complete organization of those tasks and records for the department and for those who may require or receive or provide information. Assists with planning, coordinating and implementing agency events. This includes attending planning meetings, working with staff to promote the event, corresponding with attendees, completing purchase order paperwork, running errands to purchase supplies, setting up, contributes to serving as an event host/hostess, and tearing down/clean-up of events. Maintains the distribution lists for newsletters and ensures distribution timelines are met. Creates Community Connections Department registration forms and uses efficient processes for filing all documents electronically and in paper form related to all scheduling. Assists with balancing of accounts for Recreation, Special Olympics and Aktion Club. Assists with maintenance of Community Connections software. Provides back-up support for other Administrative Assistants as needed or requested. Completes requests from other MCBDD managers or directors as requested. Functions as back-up for the front desk as needed. These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned. HOURS20 Hours per week between Monday - Friday between 8am - 4pm, may include some evening hours as needed for activities FLSANon-Exempt from OvertimeCOMPENSATION$15.58 - $22.26 per hour/DOQBENEFITSOPERS Retirement, Sick leave POSTING DATESUntil filled EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations. This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes. Powered by JazzHR ne1w2ASYIU

Provides administrative support to all departments of Miami County Board of Developmental Disabilities (MCBDD). This position primarily serves the CAO Department, however, may be assigned tasks by other department directors depending on the needs of the agency. Works cooperatively and maintains a pleasant attitude with staff, individuals, family members, providers and other community contacts. Maintains confidentiality of all information. As an employee of the Miami County Board of Developmental Disabilities (Riverside), the job incumbent shall always comply with all Board policies, and shall demonstrate respect for, support the dignity of, and observe the rights of all individuals served by the Board and demonstrate sensitivity to diverse beliefs, cultures, values and family structures. QUALIFICATIONS: High school diploma or equivalent; Demonstrated skills in customer service; Advanced skills in written and spoken communication; Technology skills including Microsoft Office Suite; Exceptional attention to detail and organizational skills; Working knowledge of office equipment; Satisfactory criminal background and Abuser Registry checks; Satisfactory pre-employment drug test; Possess valid driver's license with less than 6 points; Ability to work independently; Must support Person-Centered Philosophy and Handle Multiple Tasks and Priorities. Must abide by MCBDD's Code of Conduct and adopted values which can be viewed on the MCBDD website at ********************** DUTIES: Responsible for completing, organizing, analyzing and tracking all administrative duties of the CAO department. These include preparing a variety of complex and confidential materials to include, but not limited to, correspondence, reports, charts, statistical tables, from either minimal oral or written instructions. The incumbent must be capable of handling multiple tasks, prioritizing and maintaining complete organization of those tasks and records for the department and for those who may require or receive or provide information. Assists with planning, coordinating and implementing agency events. This includes attending planning meetings, working with staff to promote the event, corresponding with attendees, completing purchase order paperwork, running errands to purchase supplies, setting up, contributes to serving as an event host/hostess, and tearing down/clean-up of events. Maintains the distribution lists for newsletters and ensures distribution timelines are met. Creates Community Connections Department registration forms and uses efficient processes for filing all documents electronically and in paper form related to all scheduling. Assists with balancing of accounts for Recreation, Special Olympics and Aktion Club. Assists with maintenance of Community Connections software. Provides back-up support for other Administrative Assistants as needed or requested. Completes requests from other MCBDD managers or directors as requested. Functions as back-up for the front desk as needed. These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned. HOURS 20 Hours per week between Monday - Friday between 8am - 4pm, may include some evening hours as needed for activities FLSA Non-Exempt from Overtime COMPENSATION $15.58 - $22.26 per hour/DOQ BENEFITS OPERS Retirement, Sick leave POSTING DATES Until filled EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations. This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes.

For description, visit PDF: ************************ gov/JFS - Program Administrator, Administrative Support Services - Job Statement. pdf

This is an Internal Job Posting. ONLY CURRENT CITY OF HAMILTON EMPLOYEES WHO ARE AFSCME 3169 MEMBERS ARE ELIGIBLE TO APPLY. ALL OTHER APPLICANTS WILL BE REJECTED. The principal function of an employee in this class is to perform clerical and related administrative support work under limited supervision. The work will involve the performance of general office duties, including receiving and screening office visitors, answering and routing telephone calls, opening and distributing mail, entering data into a computer, maintaining files, word processing and related tasks. The employee will also perform duties involving the compilation of report data, dispatching, preparing purchase orders and using the computerized purchase order system, using the computerized accounts payable system, making routine billings, balancing the cash register, developing spreadsheets and routine databases, monitoring expenditures, preparing original correspondence, compiling complex reports and/or financial data, performing some data analysis, supporting boards or commissions, preparing non-routine billings, directing (but not supervising) most duties of other departmental clerical staff, providing training to other staff on departmental or divisional functions as directed, and preparing the payroll for a division or department with multiple union contracts. The work is performed under the general direction and supervision of a department head, office manager or other supervisor but substantial leeway is granted for the exercise of independent judgment and initiative. The nature of the work performed requires that an employee in this class establish and maintain close cooperative working relationships with supervisory personnel, other department employees, other City employees and the general public. * Serves as "lead" clerical staff person; * Performs high level office management functions for a division and/or department * Greets, screens and directs visitors, telephone calls, faxes, mail and messages for office personnel; * Receives requests from the public for community, City and/or department-related information and provides such information or directs requests to other departmental staff, other City personnel and/or other community organizations; * Listens to and answers or directs complaints from the public relating to department or City operations to appropriate departmental or City personnel; * Dispatches departmental or other personnel in response to citizen calls or requests from other departmental or City personnel; * Interprets and applies departmental or office rules, policies and regulations in accordance with prescribed procedures and guidelines; * Manages processes and maintains files and records of correspondence, reports, department documents, charts, minutes and other materials as instructed. Makes complete and up-to-date files and records available to other office personnel quickly and/or routes related records in accordance with prescribed procedures or as requested; * Collects payments and fees and provides receipts as necessary; * Balances cash register; * Prepares accurate correspondence, memoranda, reports, department documents and agendas requested by the department head or other designated office personnel; * Prepares original correspondence as necessary; * Prepares agendas and provides other clerical support to departmental boards and/or commissions; * Analyzes and compiles statistical and/or financial data into reports as directed; * Copies, packages and distributes a variety of written materials as requested by the department head or other designated office personnel; * Enters data into computer relating to department records and documents; * Develops spreadsheets and routine databases as necessary; * Monitors divisional and/or departmental expenditures; * Prepares purchase orders and uses the computerized purchase order system as necessary; * Prepares routine and non-routine billings as directed; * Uses the City's computerized accounts payable systems as necessary; * Prepares divisional payroll for divisions with multiple union contracts and/or object codes; * Provides some training to other staff on departmental or divisional functions as necessary; * Performs related work as required. * Comprehensive knowledge of modern office procedures, practices and equipment; * Comprehensive knowledge of modern office filing systems and procedures; * Ability to communicate well with others, both orally and in writing; * Ability to understand and follow oral and/or written policies, procedures and instructions; * Ability to establish and maintain effective working relationships with other employees, supervisory personnel and the general public; * Ability to operate a personal computer at a reasonable rate of speed using standard word processing, spreadsheet and database applications appropriate to assigned duties; * Ability to use the City's computerized payroll, purchasing, accounts payable, and other mainframe systems to a degree appropriate to assigned duties; * Ability to maintain clerical records and to prepare reports from such records; * Ability to understand and make work decisions in accordance with office rules, regulations, policies and procedures; * Ability to perform a wide variety of clerical and secretarial tasks with accuracy and speed under the pressure of time-sensitive deadlines; * Ability to organize and perform work responsibilities under limited supervision; * Ability to direct the work of others in a professional and organized fashion; * Ability to represent the City in a professional manner in support of boards and commissions; * Ability to learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology. * Graduation from High School or possession of a GED, supplemented by additional training in the use of computers and computer applications related to assigned duties; and * Five to seven years' experience in the performance of secretarial duties, including visitor reception tasks, data entry, spreadsheet creation, preparation of correspondence, use of the City's mainframe and/or a similar mainframe system; preparation of a divisional payroll; and the maintenance of detailed records and files; or * Any equivalent combination of experience and training that provides the knowledge, skills and abilities necessary to perform the work.

The Administrative Assistant ensures that the public and the Library system are served efficiently through the Chief Fiscal Officer. Essential Duties and Responsibilities Fiscal Operations Acts as an administrative liaison between the Fiscal office and Facilities, Technology, and Operations departments. Enters requisitions, tracks expenditures and provides reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures and reconciling accounts. Prepares financial reports using on-line financial systems. Coordinates with Fiscal Office to develop and improve work processes. May assist with payroll, purchasing, and other accounting processes. Building Management Administers the work order system, FacilityDude, and trains staff on its use. Processes purchase orders and supports procurement activities for Facilities and Technology departments. Reviews and reconciles invoices to ensure accuracy and alignment with purchase orders. Oversees annual blanket contract administration and ensures proper funding accounts are charged for services in Facilities and Technology departments. Contracts & Negotiations Actively seeks out opportunities to improve business and operational processes/procedures. Project Management Operates a postage machine and ensures it is properly set up, calibrated, and regularly maintained for daily mail processing. Monitor and replenish postage funds and ensure budget compliance. Applies project management practices to plan, track, and support successful execution of organizational initiatives. Records Management Maintains organized internal office files, Board records, meeting minutes, and schedules in accordance with the Library's records retention policy. Performs other duties as assigned. Qualifications Minimum Education & Experience Education: High School Diploma or equivalent is required. Associate's/Bachelor's degree in Accounting or a related field is preferred. Certifications or licensure: Notary Public is preferred. Years of relevant experience: 2 or more years is preferred. Years of experience supervising: None. Pre-employment drug screening is required. Criminal background and education verification checks are required. Knowledge, Skills, and Abilities Knowledge of meeting rules of order and protocol Knowledge of office equipment and the ability to perform minor equipment maintenance Knowledge of business mathematics and business English including spelling and grammar and the ability to proofread Knowledge of accounts payable processes, including invoice verification, purchase order matching, payment processing, and vendor communication, with the ability to maintain accuracy and timeliness in financial recordkeeping. Skill in problem-solving and maintaining a proactive and diplomatic demeanor in complex, ambiguous situations Ability to work with discretion and integrity when accessing or handling sensitive labor relations and management information, including matters related to negotiations, grievances, and personnel decisions, in a manner consistent with the responsibilities and legal obligations of a confidential employee. Ability to travel locally to library branches. Ability to use a computer and job-related software or systems applicable to the essential functions of the job, which may include, but not be limited to email/calendar software, internet/intranet browsers, word processing, spreadsheets, database software, and various systems of software used by the Library. Physical Demands and Working Conditions - Light The work environment involves everyday risks or discomforts that require normal safety precautions typical of offices, which includes the need for general safe workplace practices with office equipment and computers, avoidance of trips and falls, and observance of fire regulations. Employee may be exposed to hot and cold weather conditions to perform tasks, or warmer or cooler temperatures within Library buildings and property. The noise level in the work environment is usually quiet. This position is performed in an office setting although off-site meetings in various settings occur. Lifting light objects of up to 25 pounds and carrying them distances of up to 25 feet is required. Moving light objects of up to 25 pounds and pushing them distances of up to 25 feet is required. May require working irregular hours, including evenings and weekends. Some local travel by library vehicle/personal automobile is required. Occasional overnight travel may be required. Salary: $16.92/hr. Closing Date for Internal Candidates: February 1, 2026 Closing Date for External Candidates: Open Until Filled