Administrative Specialist jobs at United States Marine Corps

Now Hiring: BIM Specialist at Carr & Duff! 💡 Bring your construction experience and tech skills together to help build smarter, safer, and more efficient projects. 🕓 Full-Time-On-site About the Role Carr & Duff is expanding our Virtual Design & Construction (VDC) team and looking for a motivated BIM Specialist with 2+ years of experience in construction, engineering, or design. You'll help bring our projects to life digitally before they're built - using Revit, AutoCAD, and Navisworks to coordinate models, detect clashes, and support prefabrication and field operations. This is a hands-on opportunity to combine technical skill with real-world impact on major electrical and infrastructure projects. What You'll Do 🔹 Develop and manage 3D BIM models for electrical and infrastructure projects 🔹 Support clash detection, trade coordination, and prefabrication workflows 🔹 Produce shop drawings, layouts, and as-builts for field teams 🔹 Help maintain Carr & Duff's BIM standards and best practices 🔹 Collaborate with engineers, project managers, and field crews to ensure precision and efficiency What You Bring ✅ 2+ years of experience in construction, engineering, or drafting ✅ Familiarity with Revit, AutoCAD, or Navisworks (training available) ✅ Detail-oriented, collaborative, and eager to learn ✅ Passion for digital construction and innovation Why Carr & Duff At Carr & Duff, we're not just building projects - we're building people. You'll join a team that values craftsmanship, collaboration, and technology. We offer competitive pay, excellent benefits, and real opportunities to grow within our BIM and VDC group. 👉 Ready to build what's next? Apply today and grow your career as a BIM Specialist at Carr & Duff. 🔖 #CarrAndDuff #BIM #VDC #ConstructionJobs #ElectricalConstruction #Revit #Navisworks #DigitalConstruction #HiringNow

Minimum Qualifications Bachelors degree. Additional work experience may substitute for the required college education on a year for year basis. Recruitment Notes The incumbent is responsible for performing various administrative duties in assisting departmental management in carrying out required operations pertaining to the Contracts Management Division. The employee is assigned duties such as contract compliance reviews, site visit scheduling, and other support activities for the division. The work location for this position is the Hickman Building, 275 NW 2nd Street Miami, FL 33128.

Minimum Qualifications Bachelors degree. One year of administrative experience is required. Additional administrative experience may substitute for the required college education on a year for year basis. Recruitment Notes This position, within the Administration Section under the Administration Support Unit, supervises an Administrative Officer 1. Responsibilities include ensuring compliance with Position Management requirements, preparing, maintaining, and updating the Division's Table of Organization, and coordinating recruitment and interview processes. The position also oversees new hire processing, employee training, benefits administration, payroll, and labor relations.

Minimum Qualifications Bachelors degree. One year of administrative experience is required. Additional administrative experience may substitute for the required college education on a year for year basis. Recruitment Notes This is advanced administrative work in performing, planning and coordinating various administrative activities in a central administrative division or special program or in performing specialized staff work of comparable responsibility in a county department or agency. Employees in this class are responsible for performing diversified administrative duties or specializing in assigned administrative work of a more complex nature. Duties or combinations of duties performed vary, depending on the department to which assigned. Some employees in the class are assigned to assist an administrative division head in a major operating department, performing a variety of administrative duties including budget preparation, purchasing, accounting maintenance and expenditure controls and related administrative work. Other incumbents carry out administrative activities of a varied nature as the administrative official in a small operating department. Supervision is exercised over clerical and technical employees who assist in various phases of administrative operations. In some programs incumbents specialize in complex work such as the conduct of detailed programs under contract to the county. Responsibilities typically include analyzing administrative problems and recommending solutions, developing revised procedure and policy recommendations for the department, and maintaining contact with management and supervisory personnel within or outside the agency. General supervision is received from an administrative superior who reviews work for conformity with established administrative and departmental policies and attainment of desired objectives through conferences and review of reports of operations.

Minimum Qualifications Bachelors degree. One year of administrative experience is required. Additional administrative experience may substitute for the required college education on a year for year basis. Recruitment Notes Incumbents in this position serve as the direct liaison for the Code Compliance Division with the RER Fleet and Asset Project Manager and the RER Transportation and Inventory Coordinator. Responsibilities include ordering, maintaining, storing, assigning, and distributing division supplies, such as field and office staff uniforms and unit equipment. Incumbents are also responsible for planning, organizing, and implementing inventory activities throughout the Division. This role is mission-critical to ensuring that all Code Compliance Division inventory is tracked and monitored effectively and efficiently. This position also supports new employee onboarding by preparing initial supply and uniform requests and coordinating Office in a Box setup as needed. Additional responsibilities include maintaining accurate records of supplies issued to employees for proper reconciliation, overseeing designated storage and supply rooms, and maintaining an updated inventory of all supplies and uniforms.

Administrative Officer I Department C&Y Administration Status Full Time Starting Pay Rate $16.17 Hourly Hours Per Week 37.5 Exemption Status Non-Exempt Posting Date 11/17/2025 Closing Date 12/04/2025 Pay Grade NB08 Bargaining Unit NON-BARGAINING Posting Number 5559 Posting Notice: Erie County offers a generous fringe benefit package including low-cost medical, dental, and vision; fourteen paid holidays; up to eleven combined personal and vacation days in the first year of employment. Definition of Class * This position serves as the Administrative Officer I for the Quality Assurance Department at the Erie County Office of Children & Youth (ECOCY). It reports directly to the Administrator of Quality Assurance and Compliance. Duties & Responsibilities * -Maintains an above-average working knowledge of regulations; maintains an above-average working knowledge of agency and county policies/procedures. * -Receives and screens telephone calls/visitors from the public; directs and reroutes callers to the appropriate staff person or directly provides the necessary information. * -Receives, prioritizes, and relays a wide range of client-related information from the public, social service agencies, and public officials within confidentiality constraints as set forth by law and regulation. * -Research background and case information/policies/regulatory requirements when necessary to provide sufficient and accurate information. * -Assists with quality assurance operations, and policies/procedures, preparing/implementing recommendations on quality assurance actions. * -Assists with agency projects/initiatives to determine effectiveness and provide data for administrative planning. * -Assists with corrective action plans for ECOCY resulting from the annual licensing inspection. Se Knowledge, Skills, & Abilities * Knowledge of office practices, equipment, and procedures. This employee should have the ability to gather and assemble facts to be used to determine solutions to administrative problems, comprehend program goals and objectives, assist with developing administrative policies and procedures along with establishing and maintaining effective working relationships with other administrative officials and the public. The Administrative Officer I should be able to express ideas clearly and concisely both orally and in writing as well as possess other skills to perform assigned duties. Minimum Requirements * High School Diploma or GED * Minimum of 2 years of Experience in Office Management or Staff Work Supervision Received * This position reports directly to the Administrator of Quality Assurance and Compliance, who will provide Supervision directly during regular meetings/communications. Conditions Of Employment * Required to provide and are subject to Pennsylvania criminal and child abuse clearances as well as an FBI * fingerprint clearance.

Rate: $22/hour The Bilingual Administrative Specialist creates a customer-friendly environment in which visitors to the clinic are greeted, phone requests are managed, and waiting room spaces are clean and welcoming. The Administrative Specialist ensures that the general business functions of the clinic, such as scheduling and appointment reminders, function smoothly and efficiently. Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions from our staff. Are you ready to make a difference? Minimum Education Required High School Diploma/GED Shift Blended Shift Additional Shift Details The hours will be a combination 8:00 a.m. to 4:00 p.m. and 12:00 p.m. to 8:00 p.m., with weekends as needed. The candidate would not be expected to work the 12-8 shift every day, but they should be open to a mix of shift as scheduled. Weekend coverage is on as-needed basis, which typically rotates among the team and most of the time is either Saturday or Sunday not both days at the same time. Responsibilities Greet clinic visitors in a helpful, friendly and approachable manner. Update contact information, verify insurance, and collect co-payment. Respond to and direct telephone and email inquiries promptly. Schedule ongoing and intake appointments for therapists in collaboration with the Intake Director. Manage filing system and storage of medical records in compliance with clinic regulations. Create charts for therapist and ensure forms are filed appropriately. Provide clerical and administrative support to clinical staff. Ensure that the waiting rooms are clean, organized and maintained. Contact appropriate department and/or personnel in cases of an emergency. Qualifications Bilingual in Spanish and/or Portuguese Must have a high school diploma or equivalent degree. Psychology and social work students are strongly encouraged to apply! Must have valid driver's license and access to auto. Excellent written and verbal communication. Excellent customer services and communication skills. Bilingual candidates encouraged to apply! Comprehensive computer knowledge. Must hold a valid driver's license and access to an operational and insured vehicle. Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally diverse populations. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience. Why Should I Consider a Career in Human Services? Our Team members are dedicated to engaging and empowering individuals by forming lasting relationships, collaboratively achieving personal goals, offering creative solutions to everyday and complex situations, and actively listening . We exercise independent judgement and contribute to the overall success and benefit of the Team. Is Human Services a Fit for Me? Successful Team members are open-minded, eager and compassionate, and will exercise solid, independent judgement while fostering trustworthy relationships with the individuals that we serve. We put the individual first. Keywords: clinic receptionist, front desk, clerical

Rate: $22/hour The Administrative Specialist creates a customer-friendly environment in which visitors to the clinic are greeted, phone requests are managed, and waiting room spaces are clean and welcoming. The Administrative Specialist ensures that the general business functions of the clinic, such as scheduling and appointment reminders, function smoothly and efficiently. Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions from our staff. Are you ready to make a difference? Minimum Education Required High School Diploma/GED Additional Shift Details 20-24 hours a week-instead of specific times because it will depend on other schedules/factors Responsibilities Greet clinic visitors in a helpful, friendly and approachable manner. Update contact information, verify insurance, and collect co-payment. Respond to and direct telephone and email inquiries promptly. Schedule ongoing and intake appointments for therapists in collaboration with the Intake Director. Manage filing system and storage of medical records in compliance with clinic regulations. Create charts for therapist and ensure forms are filed appropriately. Provide clerical and administrative support to clinical staff. Ensure that the waiting rooms are clean, organized and maintained. Contact appropriate department and/or personnel in cases of an emergency. Qualifications Must have a high school diploma or equivalent degree. Psychology and social work students are strongly encouraged to apply! Must have valid driver's license and access to auto. Excellent written and verbal communication. Excellent customer services and communication skills. Bilingual candidates encouraged to apply! Comprehensive computer knowledge. Must hold a valid driver's license and access to an operational and insured vehicle. Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally diverse populations. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience. Why Should I Consider a Career in Human Services? Our Team members are dedicated to engaging and empowering individuals by forming lasting relationships, collaboratively achieving personal goals, offering creative solutions to everyday and complex situations, and actively listening . We exercise independent judgement and contribute to the overall success and benefit of the Team. Is Human Services a Fit for Me? Successful Team members are open-minded, eager and compassionate, and will exercise solid, independent judgement while fostering trustworthy relationships with the individuals that we serve. We put the individual first. Keywords: clinic receptionist, front desk, clerical

Introduction When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. GRADE 15 LOCATION OF POSITION Maryland Department of Human Services Office of Administrative Operations 25 S Charles Street Baltimore, Md 21201 Main Purpose of Job This position manages and oversees the Administrative Support Unit, which supports the Office of the Director's Property Management, Emergency Operations, and Risk Management sections within the Division of Administrative Operations (DAO). This role provides administrative support to the Director of DAO. In addition, oversees and maintains administrative backup for the Chief of Staff, DAO, and the Deputy Director of Administration. POSITION DUTIES Oversees the day-to-day operations of the Director's office, which include but are not limited to phone calls, incoming and outgoing mail, and scheduling. Ensures that the Performance Evaluation Program (PEP) is completed accurately and timely. Reviews and completes special projects as assigned by the Director or Chief of Staff. Ensures that SPS timesheet submissions for the Division are completed and filed by the specified deadline, including time off requests and timesheet submissions. Contributes to the planning, drafting, and monitoring of the annual budget for the Director's immediate office. Ensures that supplies and resources are always available. MINIMUM QUALIFICATIONS Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying. Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Three years of administrative staff or professional work. Notes: 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. DESIRED OR PREFERRED QUALIFICATIONS Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. One year of experience preparing and monitoring an annual office budget. One year of experience providing secretarial support to an administrator or a director. One year of experience using computer software such as Microsoft Office (Word, Excel, etc.) and Google (Docs, Sheets, etc.) to enter, edit, track, verify and report information. One year of supervisory experience. LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland. SELECTION PROCESS Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines. EXAMINATION PROCESS The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire. BENEFITS As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS •\tPersonal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). •\tAnnual Leave - ten (10) days of accumulated annual leave per year. •\tSick Leave - fifteen (15) days of accumulated sick leave per year. •\tParental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. •\tHolidays - State employees also celebrate at least twelve (12) holiday per year. •\tPension - State employees earn credits towards a retirement pension. •\tPositions may be eligible for telework. FURTHER INSTRUCTIONS Online applications are STRONGLY preferred. If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to: Department of Human Services, Examination Services Unit, Attention: Dontia Walker, 25 S. Charles Street, Suite 1100, Baltimore, Maryland 21201. Email **************************, ************ toll-free: **************. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at ************ or *****************************. Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment. TTY Users: call via Maryland Relay, **************. As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. Bilingual applicants and people with disabilities are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply.

Introduction It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected. PLEASE FILL OUT THE APPLICATION COMPLETELY. ➢The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process. ➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate. ➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A". ➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions. ➢ Failure to comply with these instructions may result in disqualification. ➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates. GRADE 14 LOCATION OF POSITION Department of Maryland State Police Licensing Division 1111 Reisterstown Road Pikesville, MD 21208 Main Purpose of Job The main purpose of this position is to conduct background investigations of applicants for professional license, wear and carry handgun permit, and employment applicants which have been filed with the Maryland State Police; conduct investigations of complaints lodged with the Licensing Division; perform internal investigations involving sworn and civilian members of Licensing Division; and conduct compliance inspections of gun dealers, security guard agencies and other agencies. POSITION DUTIES Performs criminal checks of applicants for violations through the FBI NCIC (National Crime Information Center), CJIS (Criminal Justice Information Center) and Motor Vehicle Administration's databases in accordance with their respective established policies; Schedules appointments to interview applicants for licenses/permits; Interviews applicants, in person, to verify data from application, such as correct name, address, phone number, criminal convictions, purpose of license etc.; Monitors applicant's behavior during interview for acceptable/unacceptable character traits; Obtains an explanation from applicant of any violations reported or not reported to police; Obtains character reference information from family, co-workers, acquaintances; Verifies applicant's employment record; If applicant is previously from out of state, check former state's records; Adheres to guideline established by the Maryland Police Training Commission; Investigate any indications of a possible propensity for violence or any criminal activity identified during the background investigation. This includes all charges, regardless of jurisdiction, charging method or whether the charges were sustained, dropped or expunged. Any issues and charges identified are discussed with the applicant during their interview, and the applicant's explanation is documented in the investigation report. Determines if further investigation is warranted to substantiate or refute the applicant's explanations. All details regarding these issues are described in the investigation report. Investigate information identified during the background investigation, which questions the moral character of the applicant. This includes issues identified through reference interviews, applicant interviews, criminal records, employment records, business records, or any other method. Issues identified are discussed with the applicant during their interview, and the applicant's explanation is documented in the investigation report. Al details regarding these issues are described in the investigation report. Indicate whether deception from the applicant was indicated, which should be supported by factual information detailed in the investigation report. Identify law enforcement experience of applicants, regardless of whether the experience is a requirement for approval of their license or permit request. Police experience should be verified by documentation and verbal verification, to determine the applicant's standing with the Department. Potential law enforcement employment history, which might be detrimental to the applicant's character, must be investigated and documented in the background investigation report. Investigate handgun permit applicants to determine if they meet the requirements for issuance of a permit, as mandated under Title 5, Subtitle 306, of the Maryland Public Safety Article. Determinations whether the applicant meets the requirements will be made in accordance with policy outlined in SOP 29-15-007 regarding the processing of handgun permits. Conduct Recheck record checks for permit holders, as identified by the Licensing Portal. Identify any prohibitors or charges filed since the issuance of the permit and determine if they warrant revocation of the permit individually, or combined with past offenses to reflect a possible propensity for violence or mental instability. Refer all possible revocations to Second Review for HPU review. Identify and clear any Recheck applications that do not warrant any possible revocation. Review completed reports for legibility, completeness and grammatical errors before submission. Submit investigations prior to the due date, unless an extension is granted by the A.I.U. supervisor. Records information and forwards a written detailed report with recommendation to approve/disapprove license request to Commander, MSP Licensing Division; Conducts audits of private detective and security guard agencies and personnel licensed or registered by the MSP Licensing Division; Performs on-site inspections of employees' records, customers' records, employees' uniforms, companies' vehicles, companies' license(s) and employees' certifications and/or commissions; Maintains a case control ledger of investigations and audits conducted; Enters/edits original, renewal, transfer or duplicate applicant; Responds to telephone inquiries, researches and traces information regarding the issuance of licenses/permits and presents oral or written responses; Conducts and schedules firearm dealers' inspections, as mandated by law; and Perform other job-related duties, as requested. MINIMUM QUALIFICATIONS Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two years of administrative staff or professional work. Notes: 1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience. 2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. DESIRED OR PREFERRED QUALIFICATIONS Preference will be given to applicants who possess the following preferred qualifications. It is important that you include clear and specific information on your application regarding your qualifications. Preferred Qualifications: 1. Three (3) years of experience working as a full-time law enforcement officer (certified police officer), experience in law enforcement function as a police dispatcher, civilian background investigator, etc. 2. Experience working at the Federal, State, County or local levels of Government. LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland. SPECIAL REQUIREMENTS In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation to include a polygraph examination before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate. SELECTION PROCESS Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED OR QUALIFIED and remain eligible for consideration for at least one (1) year from the date of examination. The list will be used by the hiring agency to select employees. EXAMINATION PROCESS The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing. BENEFITS STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online. Completed applications, required documentation and any required addendums may be mailed to: Maryland State Police Human Resources Division 1201 Reisterstown Road Pikesville, MD 21208 ATTN: Kirsten M. Clouse **************************** *If you have any questions about this recruitment, please contact the Maryland State Police at ************. *TTY Users: call via Maryland Relay. *We thank our Veterans for their service to our country and encourage them to apply. *As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity. *Bilingual applicants are encouraged to apply. It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status. Click on the link below to apply:

Introduction THIS RECRUITMENT IS LIMITED TO CURRENT STATE EMPLOYEES OF THE MARYLAND DEPARTMENT OF HEALTH (MDH) ONLY. GRADE 15 LOCATION OF POSITION MDH Deputy Secretary of Operations 201 West Preston Street Baltimore, MD 21201 Main Purpose of Job The main purpose of this position is to oversee the daily and long term operations of the Centralized Admissions Office (CAO) within the Office of Court Ordered Evaluations and Placements. The CAO is the single point of contact for all Title 3, Title 8, presentence and sexual offender orders submitted to Maryland Department of Health (MDH) from the Circuit and District Courts for the 24 jurisdictions in Maryland. The CAO is the central entry point for admission to the State psychiatric system of care. The incumbent is responsible for evaluating, developing, monitoring and improving the workflow to ensure all statutory timelines are met by the Department. The incumbent is responsible for the bed management of over 1000 psychiatric hospital beds throughout the MDH system of care and ensuring that MDH resources are used effectively and efficiently. The incumbent supervises the work of the Administrative Officers assigned to the CAO. The employee in this position is responsible for projecting growth and predicting the staffing and resource needs of the CAO. This position is the designee when the CAO manager is not available. This position supports the mission of the Maryland Department of Health by ensuring that court orders for evaluations and admissions are processed properly and within the timeframe that is mandated by legislation. MINIMUM QUALIFICATIONS Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Three years of administrative staff or professional work. Notes: 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. DESIRED OR PREFERRED QUALIFICATIONS The desired candidate should possess the following: Experience working with the court system. Experience working in the mental health system. LIMITATIONS ON SELECTION THIS RECRUITMENT IS LIMITED TO CURRENT STATE EMPLOYEES OF THE MARYLAND DEPARTMENT OF HEALTH (MDH) ONLY. LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland. SELECTION PROCESS Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. BENEFITS STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to ************. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at ************. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at ************ or *****************************. Appropriate accommodations for individuals with disabilities are available upon request by calling: ************ or MD TTY Relay Service **************. We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

Introduction Maryland Department of Labor is currently accepting applications from qualified candidates for an Administrative Officer II Supervisor position within the Division of Labor and Industry, Safety Inspection program. As a member of the DLI team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. GRADE 14 LOCATION OF POSITION 10946 Golden West Drive, Suite 160, Hunt Valley, MD 21031 Main Purpose of Job This position provides functional managerial support to the program manager of the safety inspection unit of the division of labor and industry by advising, recommending and delivering routine workload assignments and special analytical projects consistent with the mission of the unit in preventing injuries and to save lives. POSITION DUTIES Provides guidance to the Program Manager and Chiefs and assigns duties to clerical staff for the formulation and modification of procedural policies, departmental statistical reports, performance measurement criteria, organizational charts and personnel records. Monitors clerical staff to ensure these duties are carried out accurately and in a timely fashion. Advises the Program Manager regarding the formulation and modification of the needs, goals and objectives for each department through analysis of trends, resources and projected program needs. Evaluates work flow processes to ensure appropriate and efficient procedures are implemented. Oversee the citation processing pool and associated cash-handling operations, managing assignments, monitoring workload distribution, and ensuring timely, accurate processing of citations and financial transactions. Maintain compliance with departmental policies and procedures, reconcile accounts, and prepare reports to ensure accountability and operational efficiency. Provides guidance, direction and training in overseeing the work of the Administrative Specialists and Administrative Officer's assigned to the Safety Inspection Unit. Evaluates and assess administrative performance measures and workload standards to ensure conformance with projected program goals. Supervises the day to day operations of the Safety Inspection Unit's administrative functions and processes. Evaluate collections process to ensure procedures are properly administered. Independently evaluates and makes recommendations to the Program Manager and Chiefs for improvement of the Safety Inspection Unit's business processes to ensure effectiveness, efficiency and best applied practices. Evaluates and implements strategies for staff development, roll-out, and implementation involving new processes and procedures. Administers the development of proposals and forecasts for future growth and expansion. Coordinates inter-agency transactions and provides liaison with State agencies, local government and private industry, e.g. Maryland Occupational Safety and Health, Maryland Central Collections Unit, Procurement, and DLLR Human Resources. Perform other related duties as needed/requested. MINIMUM QUALIFICATIONS Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two years of administrative staff or professional work. Notes: 1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience. 2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. DESIRED OR PREFERRED QUALIFICATIONS Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. Experience serving as a lead worker or supervisor for at least six months Demonstrated strong written and verbal communication skills Experience using Microsoft Office Suite, Google Workspace, Adobe, or similar software, and experience overseeing or performing cash-handling or financial support duties LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland. SPECIAL REQUIREMENTS All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment. SELECTION PROCESS Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. Resumes are acceptable as additional information only, however, the application must be completed in its entirety or it will be subject to rejection. All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. For positions that require Bachelor/Master Degree etc: Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. ************** or World Education Services Inc. ************** or **************. EXAMINATION PROCESS The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. ***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. BENEFITS This is a full-time, permanent position and eligible for full State benefits, which include: ● Paid holidays 12-13 per year ● Generous paid leave package (annual, sick, personal and compensatory leave) ● State Pension ("defined benefit" plan) ● Tax-deferred supplemental retirement savings plans (401(k) and 457) ● Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services ● Flexible Spending Account plans for Health Care and Daycare ● State Employees Credit Union To learn more, please click this link: STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans' status. If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via email to ***************************** Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION Completed applications, required documentation, and any required addendums may be mailed to: MD Dept. of Labor-Office of Human Resources Attn: 25-002708-0006/ (Admin Supv II/BF) 100 S. Charles Street Baltimore, MD 21201 The MD State Application Form can be found online Maryland Department of Labor is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.

Introduction THIS RECRUITMENT IS LIMITED TO CURRENT STATE EMPLOYEES OF THE MARYLAND DEPARTMENT OF HEALTH (MDH) ONLY. GRADE 15 MDH Deputy Secretary of Operations 201 West Preston Street Baltimore, MD 21201 Main Purpose of Job The main purpose of this position is to oversee the daily and long term operations of the Centralized Admissions Office (CAO) within the Office of Court Ordered Evaluations and Placements. The CAO is the single point of contact for all Title 3, Title 8, presentence and sexual offender orders submitted to Maryland Department of Health (MDH) from the Circuit and District Courts for the 24 jurisdictions in Maryland. The CAO is the central entry point for admission to the State psychiatric system of care. The incumbent is responsible for evaluating, developing, monitoring and improving the workflow to ensure all statutory timelines are met by the Department. The incumbent is responsible for the bed management of over 1000 psychiatric hospital beds throughout the MDH system of care and ensuring that MDH resources are used effectively and efficiently. The incumbent supervises the work of the Administrative Officers assigned to the CAO. The employee in this position is responsible for projecting growth and predicting the staffing and resource needs of the CAO. This position is the designee when the CAO manager is not available. This position supports the mission of the Maryland Department of Health by ensuring that court orders for evaluations and admissions are processed properly and within the timeframe that is mandated by legislation. MINIMUM QUALIFICATIONS Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Three years of administrative staff or professional work. Notes: 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. DESIRED OR PREFERRED QUALIFICATIONS The desired candidate should possess the following: Experience working with the court system. Experience working in the mental health system. LIMITATIONS ON SELECTION THIS RECRUITMENT IS LIMITED TO CURRENT STATE EMPLOYEES OF THE MARYLAND DEPARTMENT OF HEALTH (MDH) ONLY. LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland. SELECTION PROCESS Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. BENEFITS STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to ************. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at ************. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at ************ or *****************************. Appropriate accommodations for individuals with disabilities are available upon request by calling: ************ or MD TTY Relay Service **************. We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

Rate: $22/hour The Administrative Specialist creates a customer-friendly environment in which visitors to the clinic are greeted, phone requests are managed, and waiting room spaces are clean and welcoming. The Administrative Specialist ensures that the general business functions of the clinic, such as scheduling and appointment reminders, function smoothly and efficiently. Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions from our staff. Are you ready to make a difference? Minimum Education Required High School Diploma/GED Shift Blended Shift Additional Shift Details Tuesday 10am-8pm Wednesday 4pm-8pm Friday 10-am-8pm Saturday 9am-5pm Responsibilities Greet clinic visitors in a helpful, friendly and approachable manner. Update contact information, verify insurance, and collect co-payment. Respond to and direct telephone and email inquiries promptly. Schedule ongoing and intake appointments for therapists in collaboration with the Intake Director. Manage filing system and storage of medical records in compliance with clinic regulations. Create charts for therapist and ensure forms are filed appropriately. Provide clerical and administrative support to clinical staff. Ensure that the waiting rooms are clean, organized and maintained. Contact appropriate department and/or personnel in cases of an emergency. Qualifications Must have a high school diploma or equivalent degree. Psychology and social work students are strongly encouraged to apply! Must have valid driver's license and access to auto. Excellent written and verbal communication. Excellent customer services and communication skills. Bilingual candidates encouraged to apply! Comprehensive computer knowledge. Must hold a valid driver's license and access to an operational and insured vehicle. Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally diverse populations. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience. Why Should I Consider a Career in Human Services? Our Team members are dedicated to engaging and empowering individuals by forming lasting relationships, collaboratively achieving personal goals, offering creative solutions to everyday and complex situations, and actively listening . We exercise independent judgement and contribute to the overall success and benefit of the Team. Is Human Services a Fit for Me? Successful Team members are open-minded, eager and compassionate, and will exercise solid, independent judgement while fostering trustworthy relationships with the individuals that we serve. We put the individual first. Keywords: clinic receptionist, front desk, clerical

Introduction Aquatic Resources Education Technician - Long Term Contractual INTERNAL TO CURRENT DNR MERIT, LTC AND SEASONAL EMPLOYEES ONLY GRADE 15 LOCATION OF POSITION Annapolis, Maryland (Anne Arundel County) Main Purpose of Job The Watershed and Climate Services Unit works within the Department of Natural Resources to provide leadership in the restoration and protection of Maryland's coastal resources and to establish a safe and sustainable coast that will protect our communities, infrastructure, and critical habitats for generations to come. This position works to meet the goals of the Departmental R3 (Recruit, Retain and Reactivate) plan and provide leadership to meet the US Fish and Wildlife Sportfish Restoration Act and Aquatic Resource Education requirements. The incumbent provides scientific and technical support to the Unit's Conservation Education and Stewardship Division to develop, manage, and conduct science stewardship programs and develop materials to advance these efforts. The position has the primary responsibility for leading the ‘fish in the classroom' programs, and coordinating and overseeing technical and financial assistance to local partners, schools, and community organizations for native aquaculture programs. This position leads the delivery of scientifically-sound and relevant professional development opportunities for park staff and other Maryland educators. The Aquatic Resources Education Technician plans, evaluates, and implements fish in the classroom programs based on current fisheries science, practices, and regulations. Staff evaluate the science of water quality, climate change, and assessments about how land use changes impact water quality, affect supporting aquatic systems, incorporating these topics into plans and programming. The technician establishes short- and long-term goals and develops plans for the statewide aquatic resource participation while continuing to facilitate partnerships with environmental organizations, community organizations, schools, and state and local park staff. This position works cooperatively with local partners, teachers and school system administrators, environmental advocates, and science/technical staff from state, federal, and non-government organizations to develop and administer natural resource and stewardship programs. This position supports the Unit and Department on the planning and implementation of programs, activities and events in order to achieve the State's stewardship commitments of the Chesapeake Bay Watershed Agreement and Maryland Commission on Climate Change. POSITION DUTIES The Department of Natural Resources, Aquatic Resource Education Program in the Watershed and Climate Services Unit, is currently accepting applications for a Long-term Contractual Education Specialist. This position will service the Center for Conservation, Education and Stewardship (CES) through programmatic support of the Aquatic Resource Education Program (ARE). This position will lead the ongoing efforts for Maryland's fish in the classroom programs (Sunfish and Students and Trout in the Classroom) by engaging, recruiting, and managing the procurement of resources and partners. Coordinate and implement technical and financial support, annual professional developments, and stewardship projects for participants in the programs. Serve as the liaison with the Fishing and Boating Services Unit in the Department to acquire aqua studies permits, approve release locations, and coordinate release activities. Plan, evaluate, and implement fish in the classroom programs based on current fisheries science, practices, and regulations. Incorporate the science of water quality and climate change issues and evaluate how land use changes impact water quality and supporting aquatic systems into plans and programming. Establish short- and long-term goals and develop plans for the statewide aquatic resource participation while continuing to facilitate partnerships with environmental organizations, community organizations, schools, and state and local park staff. Maintain records of participation for reporting at the end of the grant cycle and identify and develop related communications messaging and products that highlight program impacts. The incumbent will be assisting with the support of Departmental efforts of the recruitment, retention, and reactivation of hunters, anglers, boaters and shooters (R3) Initiative, as needed. Plan and deliver angler programs, activities and events. Provide technical guidance to update existing and create new angler education programs for the Department. Work to achieve the State's and Department's commitments to the USFWS R3 Initiatives. Stays current regarding State and Regional regulations and practices. The incumbent will assist CES staff as needed with planning and delivery of a variety of educational programs, activities, and events. Collaborate with other educators while providing scientific and technical direction to update existing and create new education programs for the Unit and Department, as needed. Share and communicate experiences gained to assist with ongoing efforts to improve and expand any of the Department's education programs. Work to achieve the State's and Department's commitments to the Chesapeake Bay Watershed Agreement. Participate as a member of the Conservation Education Matrix Team that works to coordinate education and outreach among the Department's units. Coordinate frequently within the Center, Unit, and Department and with external partners to assure that education programs are being delivered efficiently and effectively to support and help meet the Unit's and the Department's overall mission and objectives and advance conservation education and stewardship-related policy goals. Provide support for other program and Department functions and needs as they arise and ensure effective communication and customer service during telework. MINIMUM QUALIFICATIONS Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Three years of administrative staff or professional work. Notes: 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. SELECTIVE QUALIFICATIONS Must have or be willing to obtain both Non-tidal and Chesapeake and Coastal fishing license. LIMITATIONS ON SELECTION Current DNR Merit, LTC and Seasonal employees only LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland. SELECTION PROCESS Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not accept information submitted after this date. Applicants who meet the minimum qualifications will be considered for this position. Therefore, it is important that you provide complete and accurate information on your application. Report all education and experience related to the essential functions and qualifications of this position. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. BENEFITS Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits. Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year. FURTHER INSTRUCTIONS The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address. Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management at ***************************** ; ATTN: Recruitment and Examination Division. Please note, standard business hours for the help desk are 8:30 a.m. to 4:00 p.m. Inquiries made after hours will be reviewed the following business day. If you need to make adjustments to a submitted application before the announcement deadline or if you have general inquiries regarding this recruitment, please contact Alexandra Gast at *************************** Please provide ample time to complete the application template. If you are having technical difficulties submitting an application on the day of the deadline, it is strongly advised that you complete the JobAps physical application template and hand deliver to DNR - HRS at 580 Taylor Avenue, Annapolis, MD 21401 before 4:30 p.m. The Maryland Department of Natural Resources cannot guarantee that late submissions, as a result of technical difficulties, will be accepted. TTY Users: call via Maryland Relay Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.

Introduction ***A copy of your resume must also be included with the submission of your State of Maryland recruitment application. It doesn't matter which upload selection is chosen, just as long as the resume is included somewhere in the application.*** GRADE 13 LOCATION OF POSITION Maryland Cannabis Administration, Patient Registration and Consumer Relations Division, Linthicum, Maryland Main Purpose of Job This position will be responsible for providing exceptional and friendly customer service, while ensuring accuracy and integrity of patient registry information. This position will be responsible for both the core duties of a Call Center Representative and the administrative functions of a Patient Registration Specialist. This position will handle all customer interactions, including inbound and outbound calls; e-mails; and in-person requests from patients, caregivers, providers, and other key stakeholders, as dictated by operational needs. This position will also be expected to provide first-call resolution and deliver outstanding service to meet customer needs. Another key responsibility of this position will be the processing and reviewing of patient and caregiver registry information. This will include ensuring that applications are complete and accurate, as well as conducting necessary follow-up communication, either via phone or e-mail, to resolve any discrepancies. Additionally, this position will be responsible for providing crucial clerical and administrative support to the Patient and Consumer Services Program and its managers, in order to help maintain and improve the overall workflow and customer service. MINIMUM QUALIFICATIONS Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: One year of administrative staff or professional work. Notes: 1. Candidates may substitute 30 college credit hours from an accredited college or university for the required experience. 2. Candidates may substitute U.S. Armed Forces military service experience as a Commissioned Officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules, or regulations; or analysis of operational programs; or procedures with recommendations for improvement, on a year-for-year basis, for the required experience. ***A copy of your resume must also be included with the submission of your State of Maryland recruitment application. It doesn't matter which upload selection is chosen, just as long as the resume is included somewhere in the application.*** DESIRED OR PREFERRED QUALIFICATIONS The desired candidate should have professional customer service experience, including professional experience serving as a Call Center Representative. The desired candidate should also have professional experience and proficiency with basic office software, including Google Suite and Microsoft Office. LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland. SELECTION PROCESS Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application, based on your education, training and experience, as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this, or other, State agencies. BENEFITS STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MCA, Office of Human Resources, 849 International Drive, Linthicum, Maryland 21090. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment. No postmarks will be accepted. If additional information is required, the preferred method is to upload. Only additional materials which are required will be accepted for this recruitment. All additional information must be received by the closing date and time. For questions regarding this recruitment, please contact MCA's Office of Human Resources, at ************** or **************. You may also reach us via email, at ***************************. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at ************ or *****************************. Appropriate accommodations for individuals with disabilities are available upon request by calling: ************** or MD TTY Relay Service, at **************. We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

NATURE OF WORK This classification involves advanced administrative work coordinating the operational functions for the assigned Community Development department. An employee in this position performs various administrative duties assisting department management in carrying out operations; plans, develops, analyzes, evaluates, advises on, and improves various management control systems, programs, projects, policies, work methods, and procedures; performs duties such as cost analysis and control, budget preparation, expense control, purchasing and inventory work, methods and procedures studies, grant or report preparations, and/or payroll and personnel administration; conducts research; and files regulatory reports as assigned. This position also oversees work of assigned employees and administers and monitors assigned functions within department. Examples of Duties ESSENTIAL JOB FUNCTIONS * Assists the Director of Community Development with administrative and departmental management tasks. * Schedules and coordinates various meetings and appointments, as well as maintenance of the Director's calendar and itinerary. * Efficiently manages incoming calls and visitors for the Director, providing prompt responses to inquiries via phone and email, and directing matters to appropriate individuals or departments as needed. * Drafts and prepares memoranda, programs, reports, recognitions, and diverse documents. * Maintains various office filing systems including Director files, office asset inventory control records, consultant agreements, and site work bonds. * Oversees the department Consultant Service Agreements, ensuring compliance and accuracy with terms, services, and billing. * Coordinates the submittal of Site Work Bonds required for approval of Development Agreement Letters. Collaborates in record-keeping and release of said bonds with Finance department. * Reviews for accuracy the Cost Recovery program logs submitted by Planning Division and prepares memoranda to be routed to the Finance department. Prepares Cost Recovery program refunds. * Routes of execution agreements and other legal instruments approved by the City Commission, ensuring proper recording and filing. * Responsible for the review, routing, and tracking responses of public records requests received from the City Clerk's Office for the Community Development department. * Responsible for routing and timely response of Citizen Service Requests assigned to the Planning and Engineering divisions. * Oversees and/or participates in the formulation, preparation, and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; conducts cost analysis and budget impact studies; consults with department officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives, and fiscal ramifications of various proposals; suggests cost-cutting alternatives; obtains quotes or bids; reviews budget documents for format and accuracy; and advises department personnel on budget problems, processes, and procedures. Prepares reports of expenses and revenues for review by the Director. * Oversees and analyzes the budget status by monitoring monthly expenditure reports; prepares purchase order requisitions for the Planning and Engineering divisions and cross-divisions or sensitive requests. Processes budget transfers and change orders; handles receiving reports for payment of invoices and prepares requests for checks and direct payments. * Provides training, mentoring and direction to clerical personnel engaged in preparation of invoices and billings for equipment or services, issuance of purchase orders and requisitions, , serves as backup for verification and review for accuracy of daily cash deposits, and other related clerical activities. Takes on responsibilities of administrative support staff during their absences or position vacancies. Provides training to employees in new procedures required with automated accounting and reporting systems. * Provides direct assistance with confidential personnel activities, including employment and onboarding paperwork, organization of personnel records and payroll coordination; serves as appointing authority as delegated. * Prepares all department personnel action forms, including new hires, action changes, merits, etc.; tracks performance evaluations; and coordinates department and personnel activities including personnel records and payroll. * Responsible for assisting with tracking and reporting of all departmental mandatory classes assigned by HR. * Audits departmental financial records to obtain data for management reports relative to budget control, purchasing standards, equipment inventory control, or improvements in operational efficiency. * Analyzes financial, procurement, and administrative procedures for simplification and improvement in efficiency; analyzes purchase orders to determine requirements. * Assists in the selection of bids for department equipment or supplies. * Interviews applicants for employment to determine qualifications; provides information to applicants regarding City employment. * Prepares oral and written program evaluation reports and other sources of supplemental information in order to ensure that department and professional program standards have been adhered to; identifies problem areas, determines trends, evaluates performance, presents findings, and recommends solutions or alternatives. * Manages the Department's purchase card, executing all payments and purchases in compliance with strict policies and guidelines, maintaining accurate records, and submitting monthly statements for supervisory review and approval. * Prepares travel requests for the Department, including approval documentation, reservations, registrations, travel expense reports and reimbursements. * Conducts research. * Prepares and files reports on behalf of the City as assigned. * Oversees assigned programs or projects. * Orders office and field staff supplies; maintains inventory records. * Enters facility work orders. * Works with other government agencies as liaison for the City on various matters of interest to the City; meets with departments and vendors. * Plays a significant role in administrative procurement activities of the assigned department. * Manages sign-ups and payments for City and department events, organizes staff team-building activities. * Performs related work as required. Requirements EDUCATION * Bachelor's degree from accredited school in public administration, business administration, or a closely related field. * Master's degree preferred. EXPERIENCE * Considerable experience in one or more of the following: the analysis, planning, and development of programs, policies, operations, methods, and/or procedures as well as the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational ,or legislative change as well as to expedite work and to effect economies of time, money, personnel, and equipment; and/or assists in the solution of administrative and management problems. * Certifications may be required which are specific to the area of assignment or department. * Experience with Tyler Munis preferred. * Experience with Kronos Time Keeping preferred. NECESSARY SPECIAL QUALIFICATIONS * Qualified candidates must successfully pass assessments in Microsoft Word, Excel and Keyboarding PHYSICAL REQUIREMENTS Physical: * Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty (20) pounds. Descending and climbing stairways and extended periods of sitting and standing o may be required Work Environment: * Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions Sensory: * The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing Supplemental Information KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of the principles of general management and their application to government administration. * Knowledge of research techniques and the sources and availability of current information applicable to the area of assignment. * Knowledge of budget preparation procedures and reporting requirements. * Knowledge of departmental, legal, administrative, and procedural regulations. * Knowledge of the principles and procedures of modern office administration. * Knowledge of basic accounting and financial principles, practices, and procedures and their application to government computerized systems * Knowledge of the use of data processing, cost accounting systems, inventory control, and City procurement procedures * Knowledge of the principles, practices, and procedures of public personnel administration. * Knowledge of supervisory principles, practices, and public personnel administration. * Skill in using Office and department software. * Ability to analyze administrative problems and make sound recommendations as to their solution. * Ability to supervise the work of assigned employees in a manner conducive to acceptable performance and high morale. * Ability to understand and carry out complex oral and written instructions. * Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public. * Ability to express ideas clearly and concisely, both verbally and in writing. * Ability to supervise and prepare various accounting, budget and other required reports accurately and completely and on a timely basis * Ability to prepare complete narrative and statistical reports. * Ability to conduct appropriate interviews with prospective employees and obtain pertinent information. * Ability to supervise and prepare various accounting, budget, and other required reports accurately and completely and on a timely basis. * Ability to exercise judgment and discretion in devising, installing, and interpreting department rules, regulation, and procedures. * Ability to analyze expenditures in relation to established budgets and furnish detailed information to management and supervisory personnel. * Ability to deal with competing priorities and varied responsibilities. * Ability to work efficiently and effectively to develop win-win solutions. BENEFITS PACKAGE SUMMARY GENERAL EXECUTIVE MANAGEMENT HIRED ON OR AFTER 10/1/18 The description of benefits for which, an employee may be eligible have been generally summarized in this information sheet for your convenience; however, you must refer to all applicable City ordinances, collective bargaining agreements and/or plan documents for specific terms and conditions. These benefits may be affected by future changes in policy, collective bargaining, City ordinances and/or legislative actions. The City reserves the right to increase, modify, decrease or eliminate benefits at any time. No benefit is created or maintained simply based on this document, and its contents do not give rise to any contractual rights related to continuing employment or receipt of benefits between the City of Sunrise and its employees. The information contained herein supersedes any prior benefit sheet(s). The City of Sunrise is an economic powerhouse in western Broward County encompassing more than 18 square miles. As the host of Sawgrass International Corporate Park - the largest business park in South Florida - Sunrise has its own flourishing job market and currently employs approximately 1,100 employees and numbers continue to rise. The City takes a very active role in business development, recruitment and prides itself on creating job opportunities for its residents. There are very few communities of similar size that welcome the tens of millions of visitors that we do here in Sunrise, or that can boast the magnitude of regional assets found in our City. Our City shines and we understand in order to shine brighter; we must continue to recognize our employees as one of our most valuable assets. The City of Sunrise takes great pride in recruiting future employees and developing and retaining current ones by offering our comprehensive compensation and benefits package throughout an employee's career. 5% Supplemental Pay: General Executive/Management employees shall receive a five percent (5%) supplemental pay calculated on the employee's base rate of pay. City-Paid Medical Benefits: * Group Health Insurance: The City pays for 100% of the cost for single coverage for full-time employees and 66.66% of cost for Dependent/Family Coverage. Upon retirement and separation from City employment, employee receives a monthly stipend of $350 per month, applicable toward retiree health coverage. * Life Insurance: $50,000 * Accidental Death & Dismemberment (AD&D): $50,000 * Eye Care Reimbursement- $250 every two (2) fiscal years (Employee only) * EKG/Stress Test - Up to $150 reimbursement per fiscal year (Employee only) * Physical Examination - $250 reimbursement per fiscal year (Employee only) * Employee Assistance Program (EAP) through Cigna Behavioral Retirement: * Employee Contribution = 8% * Vesting = 10 Years * Normal Retirement Benefit = 2.5% of pensionable earnings for each year of creditable service * Average Final Compensation (AFC) = 3 best consecutive earning years * Maximum Benefit = 80% of AFC, not to exceed $80,000. * Normal Retirement = Age 62 and ten (10) years of creditable service * Early Retirement = Age 57 and ten (10) years of creditable service, 3% annual reduction for each year prior to normal retirement age * 13th check based on monthly retirement, payable if the pension plan funding status is equal to or greater than 100%. Paid in December each year following retirement * Deferred Retirement Option Plan (DROP) = 4 years/48 months maximum Longevity: Based on successful completion of full-time, continuous service with the City, employee shall receive the following: Years of Creditable Service Longevity Benefit* 10 Years 2.5% 15 Years 2.5% 20 Years 5.0% * Longevity Benefit calculated on employee's base rate of pay Paid Holidays: Employees receive the following City-paid holidays: * New Year's Day * Martin Luther King Day * Memorial Day * Juneteenth * 4th of July, Independence Day * Labor Day * Veterans' Day * Thanksgiving Day * Friday after Thanksgiving * Christmas Day Annual Leave: Annual leave may be taken as earned. Maximum accumulation each fiscal year is 360 hours. At time of resignation or retirement, employee is paid for all annual leave accrued at their current rate of pay. Annual leave is accrued based on continuous, full-time service with the City, as follows: Completed Months of Service Total Hours/Days Accrued Annually Up to and including first 60 months 152 hours/19 Days Greater than 60 months through 120 months 192 hours/24 Days Greater than 120 months through 204 months 232 hours/29 Days Greater than 204 months 272 hours/34 Days Annual Leave Cash Out (40 hours) Employee can opt to receive a non-pensionable cash payment twice per year for up to forty (40) hours of annual leave, provided accrued annual leave bank does not fall below eighty (80) hours. Annual Leave Cash Out - Department Deputy Directors Only (100 hours) Option of receiving cash payment for up to 100 hours of accrued annual leave exceeding the applicable annual leave cap of 360 hours, paid at 100% of their hourly rate at the end of the fiscal year. Floating Holidays: Upon completion of twenty-six (26) weeks of full-time employment with the City, employee shall be entitled to utilize up to five (5) floating holidays per fiscal year. Floating holidays shall not carry over to the next fiscal year. Perfect Attendance: For every six (6) months period (April 1 - September 30) and (October 1 - March 31) in which, no sick or unpaid leave , an employee shall receive ten (10) hours of annual leave credited. Employees who qualify for a consecutive Perfect Attendance benefit shall receive fourteen (14) hours of annual leave credited for each applicable consecutive earning period. Sick Leave: Each employee earns (96) hours (12 days) of sick leave annually with no waiting period for use and a maximum accrual of 1,440 hours. Upon separation of City employment due to resignation, employee shall receive payment of all accrued sick leave at a rate of twenty- five percent (25%) of the employee's current rate of pay at time of resignation. Upon separation of employment due retirement, employee shall receive payment of all accrued sick leave at a rate of fifty percent (50%) of the employee's current rate of pay at the time of retirement. Sick Leave Conversion: After completion of one (1) year of continuous, full-time employment with the City, an employee may convert their unused portion of their first six (6) days (maximum of forty- eight (48) hours) of accrued sick leave into annual leave. Conversions are subject to the following: A minimum of 96 unused sick leave hours accrued prior to hours being converted, total eligible sick leave hours to be converted shall be reduced hour-for-hour by any sick leave hours utilized during the eligible benefit period, and conversion subject to annual leave accrual cap. Bereavement: Qualifying City-paid Bereavement Leave as follows: * In State = Up to 3 Days * Out of State = Up to 5 Days Tuition Reimbursement: After two (2) years of full-time employment * 100% reimbursement for a grade of A or B * 50% reimbursement for a grade of C * $500 books/lab reimbursement per semester Credit Union: We Florida Financial Bank & Credit Union - 8890 NW 44th Street, Sunrise, FL. 33351 Optional Voluntary Benefits (paid by the employee): * Single or Family Dental Insurance Coverage * Single or Family Vision Insurance Coverage * Accident Advantage * Life Insurance Coverage * AD&D * Long Term Disability Insurance Coverage * Long Term Care Insurance Coverage * Short Term Disability * Critical Care Protection * Cancer Protection Assurance * Mission Square Retirement Compensation Programs o 457 Deferred Compensation Plan o 401(a) Governmental Purchase Plan: Newly hired 01 Please describe your highest level of education completed. PROOF OF THE HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.) * No High School/GED * High School/GED * Some College * Associate's Degree * Bachelor's Degree * Master's Degree * Doctoral Degree 02 Please describe how many years of experience you possess in one or more of the following: the analysis, planning, and development of programs, policies, operations, methods, and/or procedures as well as the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational ,or legislative change as well as to expedite work and to effect economies of time, money, personnel, and equipment; and/or assists in the solution of administrative and management problems. * No Experience * Inexperienced (Less than 6 months) * Basic (6 months - 1 year) * Reasonable (1 - 3 years) * Considerable (4 - 6 years) * Extensive (7 - 9 years) * Broad (10+ years) 03 Are you proficient in Microsoft Suite? Word, Excel, PowerPoint etc.) * Yes * No 04 Do you have experience using Tyler Munis software? * Yes * No 05 Do you have experience using Kronos Timekeeping software? * Yes * No Required Question Employer City of Sunrise Address 10770 W. Oakland Park Blvd. Sunrise, Florida, 33351 Phone ************ Website ******************************************************

The Codes Administrative Specialist is a professional employee who is responsible for performing a variety of tasks related to codes and zoning matters. The Codes Administrative Specialist is responsible for the intake of all permit applications and complaints. They will process payments, issue invoices, and coordinate scheduling for the department. This position will conduct rental inspections in the field, attend evening meetings for relevant Boards and provide administrative services for the codes department. ROLES AND RESPONSIBILITIES: Codes Office Front Desk 1. Provides administrative services for the department such as answering telephones, responding to voice and emails, assisting visitors, and resolving and/or referring to the proper party a range of code-related problems and inquiries. 2. Receive and review for completion, process, and invoice all applications and payments for permits, rentals, violations, etc. for the department. 3. Receive and process codes and zoning complaints. 4. Create and schedule appointments for all permits, rental, and site inspections for the department. 5. Provide back-up support for the general office front desk as needed. Rental Inspections 6. Set-up, charge, produce, update, adjust, and maintain billing for residential rental inspections. 7. Create inspection reports, conduct on-site rental inspections, process inspection reports, and issue compliance certificates. 8. Document, track all rental property information (owner correspondence, inspection status) in municipality tracking software. Permitting 9. Track permit applications in spreadsheet, coordinate with 3rd Party for Building Permit review process, once reviewed record accordingly before sending to ZCO for permit issuance. 10. Upon final permit inspection ensure a certificate(s) of occupancy is received, recorded, and issued to permit holder. 11. Establish all new-builds in municipality software, prorate billing, request, obtain and record meter numbers and premise ID from Veolia for account, activate sewer once a CO is issued, invoice EDU charges. 12. Ensure bonds are received for Street Cut Permits, maintain all bond documentation for applicants, verify mailing address for AP before issuing refund after one year. Boards and Commissions 13. Organize, schedule and attend evening monthly meetings for both the Historic Architectural Review Board, Planning Commission, and Local Traffic Advisory Board. 14. Process applications, advise applicants as needed to ensure application completion provide documentation for HARB / PC. 15. Act as a point of contact for volunteers and applicants, create meeting agenda, presentations, take meeting minutes. 16. Produce, distribute and record Certificate of Appropriateness for approved HARB applicants. Other Duties 17. Operates a vehicle to sites within the Borough. 18. Performs other duties as assigned. ESSENTIAL FUNCTIONS 1-18 are essential KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the International Properties Maintenance Code (IPMC) and processing of citations. Knowledge of modern office methods, procedures, and equipment. Skill in operating a personal computer with experience in Microsoft Word and Excel, and other related software necessary to complete the required tasks. Skill in interacting with many different constituencies. Ability to exercise good judgement, courtesy, and diplomacy in dealing with associates, peers, and the public. Adapt to a changing environment and have the flexibility and ability to work effectively with the public and Borough employees and officials. Ability to maintain and research files and records; and follow detailed instructions and perform multiple tasks simultaneously without immediate and constant supervision. Ability to conduct site inspections, determine if a property is in compliance, and record findings via a tablet. Ability to work independently or in a team environment as needed. Ability to read and write the English language. Ability to communicate clearly and concisely in both verbal and written form. Must be able to communicate laws, policies, and procedures effectively to the public, often under adverse circumstances. Ability to regularly report to the job at the assigned times and perform assigned duties. Ability to perform duties in often extreme conditions such as heat, cold, dampness, noise, or dirt or while equipment is still on the job site. Ability to adhere to all departmental rules, regulations, policies, safety and emergency procedures. Ability to coordinate meetings and conduct public presentations; attend evening meetings as required. PHYSICAL REQUIREMENTS Mobility within buildings, walking on stable and unstable ground, standing, climbing {stairs, ladders}, bending, reaching, lifting, crawling, etc. Ability to lift, pull, push, and move heavy objects (up to 30 lbs.) unassisted. Ability to reach 2-6 feet. MINIMUM EDUCATION AND EXPERIENCE ICC Property Maintenance and Housing Inspector Certification or the ability to obtain the certification within 6 months. REQUIRED LICENSES OR CERTIFICATIONS Valid PA Driver's License.

General Description Highly responsible position overseeing administrative services for an assigned department; provides customer service support, technical support to operating divisions, and professional support to the director. Work is performed under the supervision and direction of the Benefits and Wellness Administrator. Essential Job Functions * Manages day-to-day administrative functions of the assigned department. * Plans, organizes, initiates, and carries to completion various administrative duties, including preparation/distribution of correspondence, letters, memoranda, forms, Legistar Items. * Responds to public records requests and requests to produce information. * Assists Staff Assistant II with completion of verification of income. * Serves as lead to department support staff. * Review, verify, and process invoices for payment in accordance with organizational policies. * Process payments to vendors, ensuring proper documentation and coding. * Compile, review, and process employee purchasing card (P-card) transactions, ensuring receipts and justifications are submitted and compliant. * Maintain accurate and up-to-date records of all financial transactions. * Assist with budget tracking and reporting as requested. * Coordinate with internal departments and external vendors to resolve payment or documentation issues. * Support audits and internal reviews by compiling relevant financial records. * Process Retiree medical, dental, vision premium payments. * Conduct annual CDL query through Clearinghouse. * Maintain office supplies and order needed items. * Assists Staff Assistant II with filing and maintaining employee records. * Assists Staff Assistant II with periodic audits of employee records. (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.) Knowledge/Skills/Abilities * Advanced knowledge of administrative services and office management practices. * General knowledge and understanding of local government finance procedures, including budget and procurement. * Excellent customer service skills with ability to communicate effectively, both in person and in writing. * Ability to produce and maintain financial and statistical records/reports. * Ability to research/analyze data and present findings in various report formats. * Ability to prioritize and manage multiple work assignments with competing deadlines. * Ability to plan, organize and use mature judgment in evaluating situations and making decisions in accordance with established policy. * Ability to establish and maintain effective working relationships with employees and the general public. WORK ENVIRONMENT The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working Conditions: While performing the duties of this job, the employee's work is typically performed in a safe and secure work environment that may periodically have unpredicted requirements or demands. Risk/Safety Conditions: This position requires minimal exposure or risk to physical health and/or physical safety (e.g., exposure to environmentally hazardous material, heavy equipment, etc.) Physical Activities: The work is light: exerting up to 20 pounds of force occasionally, and up to 10 pounds of force frequently, and negligible amount of force constantly to move objects. Additional requirements include balancing, climbing, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking. Position requires the operation of a City vehicle. (Occasional=1-3 Hrs.; Frequent=3-5 Hrs.; Constant=5-8 Hrs. - Per Workday) Education, Experience, Licenses and Certifications Education and Experience: * High school diploma or equivalent, supplemented by college-level and/or field-related courses. * Five (5) years office management or progressively responsible administrative work. (A comparable amount of relevant training, education and/or experience may be substituted for the above qualifications.) Licenses and Certifications: Possession of or ability to obtain a valid Florida driver's license by date of hire. Emergency Response Responsibility Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions. Vets Preference Statement The City of Nort Port, FL is an Affirmative Action/ADA/Veterans' Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.