Administrative Specialist jobs at United States Marine Corps - 66 jobs

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia's businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city's technology assets and the return on the city's technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency. Job Description Under the direction of OIT's Financial Manager, this employee will assist with the responsibility of the accounting and budget processes for IT related purchases, services, initiatives, and projects. The position requires the ability to interpret and prepare accounting records, ensuring that IT projects comply with the City's accounting and financial regulations. Salary is commensurate with the education and qualifications of the successful candidate. Essential Functions Prepare, examine, and analyze accounting records, and other financial reports to assess accuracy, completeness, and conformance to OIT and City of Philadelphia reporting and procedural standards. Report to the supervising Financial Manager and the Deputy CFO regarding the finances of establishment. Establish tables of financial records and assign financial transactions to the appropriate accounts. Implement, modify, and document fiscal records in the City of Philadelphia's and OIT's accounting/financial systems such as FAMIS, ACIS, ADPICS, CBMS, Excel and Access. Ensure OIT purchases are consistent with the City's and OIT's financial policies, procedures, and budgetary guidelines. Assist the IT Financial Managers in evaluating vendor proposals and quotes, ensuring scope of work and cost estimates are properly associated with corresponding budget items. Analyze trends, costs, financial commitments, and obligations to provide accurate and reliable projections for decision making by IT Financial Managers. Competencies, Knowledge, Skills and Abilities Analyze and comprehend organizational and procedural problems and make recommendations related to accounting and budgetary requirements. Express ideas effectively, both orally and in writing. Establish and maintain effective working relationships with associates, administrative officials, and departmental officials. Analyze and resolve accounting and other budgetary problems and make sound recommendations consistent with accounting, and budgetary principles and departmental policies. Exercise judgment and discretion in applying and interpreting policies and procedures consistent with overall policy objectives. Accounting principles, budget formulation, evaluation, and administration including the execution of provided guidelines. The principles and practices of financial administration as applied to the analysis of budgetary objectives and procedures. The principles of finance as applied to budget preparation and control. Principles and practices of administrative analysis and managerial operations. The foundational knowledge of City and agency rules. Basic knowledge of IT business terms and needs. Qualifications EDUCATION Completion of a bachelor's degree program at an accredited college or university with major course work in accounting, finance, economics, or related field. EXPERIENCE/SKILL Full performance position; 1 - 4 years accounting /fiscal/budget experience, preferably with the City of Philadelphia. Familiarity with the Microsoft Office Suite required. Attention to detail is critical in order to prepare and interpret a variety of financial and budgetary reports and statements. Candidate must be comfortable with basic Information Technology issues. An equivalent combination of education and experience deemed acceptable by OIT's Chief Financial Officer and/or the agency department head will also be considered. However, a bachelor's degree is required. Additional Information Salary Range: $55,000 - $62,620 All applications must include a cover letter. Applications without a cover letter will be considered incomplete. Did you know? ● We are a Public Service Loan Forgiveness Program qualified employer : 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities ● We offer Comprehensive health coverage for employees and their eligible dependents ● Our wellness program offers eligibility into the discounted medical plan ● Employees receive paid vacation, sick leave, and holidays ● Generous retirement savings options are available *The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to *********************** more information, go to: Human Relations Website: ******************************************************

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia's businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city's technology assets and the return on the city's technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency. Job Description Under the direction of OIT's Financial Manager, this employee will assist with the responsibility of the accounting and budget processes for IT related purchases, services, initiatives, and projects. The position requires the ability to interpret and prepare accounting records, ensuring that IT projects comply with the City's accounting and financial regulations. Salary is commensurate with the education and qualifications of the successful candidate. Essential Functions * Prepare, examine, and analyze accounting records, and other financial reports to assess accuracy, completeness, and conformance to OIT and City of Philadelphia reporting and procedural standards. * Report to the supervising Financial Manager and the Deputy CFO regarding the finances of establishment. * Establish tables of financial records and assign financial transactions to the appropriate accounts. * Implement, modify, and document fiscal records in the City of Philadelphia's and OIT's accounting/financial systems such as FAMIS, ACIS, ADPICS, CBMS, Excel and Access. * Ensure OIT purchases are consistent with the City's and OIT's financial policies, procedures, and budgetary guidelines. * Assist the IT Financial Managers in evaluating vendor proposals and quotes, ensuring scope of work and cost estimates are properly associated with corresponding budget items. * Analyze trends, costs, financial commitments, and obligations to provide accurate and reliable projections for decision making by IT Financial Managers. Competencies, Knowledge, Skills and Abilities * Analyze and comprehend organizational and procedural problems and make recommendations related to accounting and budgetary requirements. * Express ideas effectively, both orally and in writing. * Establish and maintain effective working relationships with associates, administrative officials, and departmental officials. * Analyze and resolve accounting and other budgetary problems and make sound recommendations consistent with accounting, and budgetary principles and departmental policies. * Exercise judgment and discretion in applying and interpreting policies and procedures consistent with overall policy objectives. * Accounting principles, budget formulation, evaluation, and administration including the execution of provided guidelines. * The principles and practices of financial administration as applied to the analysis of budgetary objectives and procedures. * The principles of finance as applied to budget preparation and control. * Principles and practices of administrative analysis and managerial operations. * The foundational knowledge of City and agency rules. * Basic knowledge of IT business terms and needs. Qualifications EDUCATION Completion of a bachelor's degree program at an accredited college or university with major course work in accounting, finance, economics, or related field. EXPERIENCE/SKILL * Full performance position; 1 - 4 years accounting /fiscal/budget experience, preferably with the City of Philadelphia. * Familiarity with the Microsoft Office Suite required. * Attention to detail is critical in order to prepare and interpret a variety of financial and budgetary reports and statements. * Candidate must be comfortable with basic Information Technology issues. An equivalent combination of education and experience deemed acceptable by OIT's Chief Financial Officer and/or the agency department head will also be considered. However, a bachelor's degree is required. Additional Information Salary Range: $55,000 - $62,620 All applications must include a cover letter. Applications without a cover letter will be considered incomplete. Did you know? ● We are a Public Service Loan Forgiveness Program qualified employer : 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities ● We offer Comprehensive health coverage for employees and their eligible dependents ● Our wellness program offers eligibility into the discounted medical plan ● Employees receive paid vacation, sick leave, and holidays ● Generous retirement savings options are available * The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to *********************** more information, go to: Human Relations Website: ******************************************************

Are you ready for an exciting opportunity to showcase your financial administration and fiscal management skills? Would you enjoy monitoring funding steams and approving grant applications? The Pennsylvania Commission on Crime and Delinquency (PCCD) is seeking a highly motivated, detail-oriented Administrative Officer 2 with excellent communication skills to join our team. If you want to help increase the safety of our communities by enhancing the quality, coordination, and planning within the criminal and juvenile justice systems, as well as facilitating the delivery of services to victims of crime, then we want to talk to you. Apply today! DESCRIPTION OF WORK As an Administrative Officer 2, you will be responsible for the financial management of funding streams and monitoring subgrants within those funding streams for the Office of Financial Management and Administration, Grants Management Division. You will determine the availability of funds using various grant and accounting systems, perform fiscal review of funding announcements, and ensure funds will be used in accordance with requirements. You will also review applications for completeness, communicate directly with applicants to resolve problems with applications, and provide technical assistance to applicants. This role requires solid analytical skills and attention to detail to review data and make fiscal recommendations. In addition, you will assist in the preparation of financial reports, draft sub-grant award letters, and monitor the receipt of returned funds. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: * Full-time employment, 37.5 hours per week * Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. * Telework: You may have the opportunity to work from home (telework) part-time, reporting to the office 1 day per a month and as needed. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. * Salary: In some cases, the starting salary may be non-negotiable. * You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: * One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or * Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or * Any equivalent combination of experience and training. Other Requirements: * You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. * You must be able to perform essential job functions. Legal Requirements: * You must pass a background investigation. How to Apply: * Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). * If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. * Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. * Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: * Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): * 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION * Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). * Your score is based on the detailed information you provide on your application and in response to the supplemental questions. * Your score is valid for this specific posting only. * You must provide complete and accurate information or: * your score may be lower than deserved. * you may be disqualified. * You may only apply/test once for this posting. * Your results will be provided via email. Learn more about our Total Rewards by watching this short video! See the total value of your benefits package by exploring our benefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visit ********************* and click on the benefits box. * Eligibility rules apply. 01 Have you been employed by the Commonwealth of Pennsylvania as an Administrative Officer 1 for one full year or more? * Yes * No 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 How many years of full-time experience do you possess in varied office management or staff work in a public or private organization, including experience in personnel management, budgeting, or procurement? * 3 years or more * 2 but less than 3 years * 1 but less than 2 years * Less than 1 year * None 04 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 05 What level of college coursework have you completed in business administration, public administration, human resources, strategic leadership, or other related areas? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting visiting ************* and clicking the Evaluation Services Link. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. * Master's degree or higher * Bachelor's degree * Some coursework * None 06 CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to our FAQ page. * Yes 07 WORK BEHAVIOR 1 - Written Communication Compiles information for financial, statistical, monthly, or other reports; manuals; letters; memoranda; training materials; policies; and procedures, in order to record information, respond to correspondence, or disseminate information. Creates documents for review, approval, and distribution to a variety of audiences. Levels of Performance Select the "Level of Performance" which best describes your claim. * A. I have experience compiling information for financial, statistical, monthly, or other reports; manuals; letters; memoranda; training materials; policies; and procedures; in order to record information, respond to correspondence, or disseminate information. I created documents for review, approval, and distribution to a variety of audiences. I was responsible for the ENTIRE document. * B. I have experience creating PORTIONS OR SECTIONS of financial, statistical, monthly or other reports; manuals; letters; memoranda; training materials; policies; and procedures; in order to record information, respond to correspondence, or disseminate information. I created PORTIONS OR SECTIONS of documents for review, approval, and distribution to a variety of audiences. I was NOT responsible for the entire document. * C. I have successfully completed college-level coursework related to technical writing, report writing or non-fiction writing. * D. I have NO experience or training related to this work behavior. 08 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The types of written communication you were responsible for and your level of responsibility 09 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 10 WORK BEHAVIOR 2- Research and Documentation Conducts research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. Researches files and coordinates information from other personnel or sources to prepare for special projects and reports as needed. Levels of Performance Select the "Level of Performance" which best describes your claim. * A. I have experience conducting research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. I research files and coordinate information from other personnel or sources to prepare for special projects and reports as needed. This experience was related to ALL 4 of the following: Human Resources, Purchasing, Funding AND Property Management. * B. I have experience conducting research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. I research files and coordinate information from other personnel or sources to prepare for special projects and reports as needed. This experience was related to any 2 OR 3 of the following areas: Human Resources, Purchasing, Funding or Property Management. * C. I have experience conducting research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. I research files and coordinate information from other personnel or sources to prepare for special projects and reports as needed. This experience was related to ANY 1 of the following areas: Human Resources, Purchasing, Funding or Property Management. * D. I have successfully completed college-level coursework or training related to personnel management, purchasing, fiscal management, accounting, or property management. * E. I have NO experience or training related to this work behavior. 11 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The areas in which you conducted research by gathering, analyzing, and interpreting information. 12 If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * Training Source * Course Title * Credits/Clock Hours 13 WORK BEHAVIOR 3 - Analyzing Information Reviews and analyzes documents including records, transactions, reports, etc., to assist in the determination of their accuracy or impact and communicates findings in order to make adjustments or corrections. Levels of Performance Select the "Level of Performance" which best describes your claim. * A. I have experience reviewing and analyzing documents including records, transactions, reports, etc., to assist in the determination of their accuracy or impact and communicating findings in order to make adjustments or corrections. This experience was related to ALL 4 of the following: Human Resources, Purchasing, Funding AND Property Management. * B. I have experience reviewing and analyzing documents including records, transactions, reports, etc., to assist in the determination of their accuracy or impact and communicating findings in order to make adjustments or corrections. This experience was related to any 2 OR 3 of the following areas: Human Resources, Purchasing, Funding or Property Management. * C. I have experience reviewing and analyzing documents including records, transactions, reports, etc., to assist in the determination of their accuracy or impact and communicating findings in order to make adjustments or corrections. This experience was related to ANY 1 of the following areas: Human Resources, Purchasing, Funding or Property Management. * D. I have successfully completed college-level coursework or training related to data quality review or data analysis. * E. I have NO experience or training related to this work behavior. 14 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The areas in which you analyzed information. 15 If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * Training Source * Course Title * Credits/Clock Hours 16 WORK BEHAVIOR 4- Technical Assistance Communicates verbally and in writing with employers, business organizations, and citizens to explain applicable laws, regulations, policies, and procedures. Utilizes customer service skills when dealing with adversarial situations. Levels of Performance Select the "Level of Performance" which best describes your claim. * A. I have experience communicating verbally and in writing with employers, business organizations, and citizens to explain applicable laws, regulations, policies, and procedures. I utilize customer service skills when dealing with adversarial situations. This experience was related to ALL 4 of the following: Human Resources, Purchasing, Funding AND Property Management. * B. I have experience communicating verbally and in writing with employers, business organizations, and citizens to explain applicable laws, regulations, policies, and procedures. I utilize customer service skills when dealing with adversarial situations. This experience was related to any 2 OR 3 of the following areas: Human Resources, Purchasing, Funding or Property Management. * C. I have experience communicating verbally and in writing with employers, business organizations, and citizens to explain applicable laws, regulations, policies, and procedures. I utilize customer service skills when dealing with adversarial situations. This experience was related to ANY 1 of the following areas: Human Resources, Purchasing, Funding or Property Management. * D. I have successfully completed college-level coursework or training related to communications, customer service, public relations, or public speaking. * E. I have NO experience or training related to this work behavior. 17 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The areas in which you provided technical assistance. 18 If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * Training Source * Course Title * Credits/Clock Hours Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://*********************

Compliance is a crucial part of what makes the Pennsylvania Department of Education (PDE) successful. If you are looking for a new opportunity where you can advance your career with the top regulator of education in the state, we want to talk to you! We are looking for a dedicated and detail-oriented professional to take on a variety of high-level administrative tasks. Level-up your career now, join the Compliance Office! DESCRIPTION OF WORK As an Administrative Officer 1, you will be responsible for providing essential administrative and operational support to the Contract Administration Compliance Monitoring (CACM) and Grant Management Compliance Monitoring (GMCM) Programs. Work involves coordinating and overseeing administrative operations including scheduling, records management, and correspondence. Strong organizational and time-management skills with exceptional attention to detail are key for this position as you will be maintaining calendars, facilitating meetings, and collecting data to complete risk assessments. You will also have the opportunity to: * Perform internal monitoring within a team of monitors, documenting instances of non-compliance, and reporting findings * Plan, schedule, and conduct contract and grant management trainings * Maintain an up-to-date Contract Administration Management and Grant Management Inside PDE page * Support the respective team members of the CACM and GMCM program teams Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: * Full-time employment * Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. * Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. * Salary: In some cases, the starting salary may be non-negotiable. * You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: * Two years of experience in varied office management or staff work; and bachelor's degree; or * Any equivalent combination of experience and training. Other Requirements: * You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. * You must be able to perform essential job functions. How to Apply: * Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). * If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. * Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. * Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: * Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): * 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION * Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). * Your score is based on the detailed information you provide on your application and in response to the supplemental questions. * Your score is valid for this specific posting only. * You must provide complete and accurate information or: * your score may be lower than deserved. * you may be disqualified. * You may only apply/test once for this posting. * Your results will be provided via email. Learn more about our Total Rewards by watching this short video! See the total value of your benefits package by exploring our benefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visit ********************* and click on the benefits box. * Eligibility rules apply. 01 How many years of full-time experience do you possess in varied office management or staff work? * 2 years or more * 1 but less than 2 years * Less than 1 year * None 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 Do you possess a conferred bachelor's degree or higher? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting ************* and clicking the Evaluation Services Link. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. * Yes * No 04 If you answered NO to the above question, how much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting ************* and clicking the Evaluation Services Link. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. * 120 credits or more * 90 but less than 120 credits * 60 but less than 90 credits * 30 but less than 60 credits * Less than 30 credits * None 05 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to our FAQ page. * Yes 06 WORK BEHAVIOR 1 - WRITTEN COMMUNICATION Compiles information for financial, statistical, monthly, or other reports, manuals, letters, memoranda, training materials, policies, and procedures, in order to record information, respond to correspondence, or disseminate information. Formats document submissions for review, approval, and distribution to a variety of audiences. Levels of Performance Select the Level of Performance that best describes your claim. * I have experience writing reports or correspondence to record or provide information. I was responsible for the final content of the documents. * I have experience drafting reports or correspondence to record or provide information. Someone else was responsible for the final content of the documents. * I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism. * I have NO experience or coursework related to this work behavior. 07 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The actual duties you performed related to written communication * Your level of responsibility 08 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 09 WORK BEHAVIOR 2 - TECHNICAL ASSISTANCE Communicates with employees, professional associations, government officials, vendors, and citizens to answer inquiries, resolve issues, and explain applicable policies and procedures. Utilizes customer service skills when dealing with adversarial situations. Levels of Performance Select the Level of Performance that best describes your claim. * I have experience receiving inquiries. I was responsible for answering questions and resolving issues. * I have experience receiving inquiries. I was responsible for answering general questions but referred issues to someone else for resolution. * I have successfully completed college-level coursework related to communications, public speaking, or public relations. * I have NO experience or coursework related to this work behavior. 10 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The actual duties you performed related to receiving inquiries, answering questions, or resolving issues * The type(s) of information for which you provided assistance * Your level of responsibility 11 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 12 WORK BEHAVIOR 3 - REVIEWING AND MAINTAINING DOCUMENTS Reviews and maintains documents and manuals. Updates all materials when policies and procedures are created or updated and distributes the updates to staff as changes occur. Evaluates submissions of proposed changes to ensure clarity and ease of understanding. Levels of Performance Select the Level of Performance that best describes your claim. * I have experience reviewing and maintaining documents and manuals. I was responsible for evaluating recommended changes for accuracy and clarity and making those changes as needed. * I have experience maintaining documents and manuals. Someone else was responsible for evaluating recommended changes for accuracy and clarity before I made the updates. * I have successfully completed college-level coursework related to documents management, records retention, record keeping, information confidentiality, or records management. * I have NO experience or coursework related to this work behavior. 13 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The actual duties you performed related to reviewing and maintaining documents * Your level of responsibility 14 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 15 WORK BEHAVIOR 4 - ANALYZING INFORMATION Performs program, operational, fiscal, and policy analyses of an organization's program areas for the purpose of developing solutions and recommendations for program changes. Determines whether programs achieve objectives and operate effectively; and analyzes programmatic effects and implications of prior policy decisions or proposed policy changes and other special studies. Levels of Performance Select the Level of Performance that best describes your claim. * I have experience determining if program areas are achieving objectives and operating effectively. I was responsible for analyzing results and making recommendations for improvements. * I have experience determining if program areas are achieving objectives and operating effectively. I was responsible for analyzing results; however, someone else was responsible for making recommendations for improvements based on my analysis. * I have successfully completed college-level coursework related to quantitative and/or qualitative business analysis, or business and/or program planning methods. * I have NO experience or coursework related to this work behavior. 16 In the text box below, please describe your experience as it relates to the level of performance you claimed in this behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The actual duties you performed related to analyzing an organization's program areas * Your level of responsibility 17 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 18 WORK BEHAVIOR 5 - RESEARCH Researches and analyzes pertinent program related data and information such as legislation, policies, procedures, staffing, operations, program measures, procurement, and program impacts to construct charts, graphs, and reports to be used in program, fiscal, and policy analysis. Levels of Performance Select the Level of Performance that best describes your claim. * I have experience researching databases, records, and files for various projects and reports. When given a topic, I was responsible for compiling all available documents from a variety of data sources. * I have experience retrieving specifically requested records and files from a single records location. * I have successfully completed college-level coursework related to research methods, research design and analysis, statistics, or data collection. * I have NO experience or coursework related to this work behavior. 19 In the text box below, please describe your experience as it relates to the level of performance you claimed in this behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The actual duties you performed related to research * Your level of responsibility 20 If you have selected the level of performance which included training, please provide your responses to the three items listed below. If you indicated you have no training related to this work behavior, type N/A in the box below. * College/University * Course Title * Credits/Clock Hours Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://*********************

Job Description ATC is seeking an Administrative Specialist for our Temporary need located in North Philadelphia! Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department. REQUIRED AND PREFERRED Education & Experience: At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered. Required Skills & Abilities: Proficiency with Microsoft Office Suite Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff. Strong attention to detail. Strong written and verbal communication skills. Demonstrated resourcefulness, initiative, and follow-through. Demonstrated ability to proofread, edit, and compose correspondence. Preferred: *Spanish Speaking ADDITIONAL INFORMATION Essential Duties: Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; analyzes and organizes office operations and procedures such as bookkeeping, filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides direction to student workers. In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responds to email correspondence; keeping up with referral spreadsheet and obtaining records and follow-up calls; pick up, deliveries, and distribution of documents and mail in multiple locations; confirms patient visits and updates Study Coordinator; preparing patient charts; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling help desk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Study Coordinator; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Study Coordinators, designating tasks for students, and following up to completion. Performs other duties as assigned. Equal Opportunity Employer: ATC Healthcare Services is an Equal Opportunity Employer. All applicants will be considered for employment without regards to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. M/F/D/V EOE

Company: The Davey Tree Expert Company Additional Locations: . Work Site: On Site Invest in your future. Join one of the largest employee-owned companies in the nation! Davey has a unique culture that focuses on the open exchange of ideas, community partnerships, a commitment to safety, and delivering unrivaled client service while acting as industry leaders in horticultural and environmental services. We are currently looking to add a dynamic Client Experience Coordinator to our passionate team of tree care professionals. Job Duties What You'll Do: * Be the first point of contact and triage the needs of the clients and the office. * Field current and prospective client calls. * Proposal production and contract initiation. * Process employee time sheets. * Maintain various databases and spreadsheets. * Order and maintain office supplies. * Invoice, manage accounts receivable, and maintain files. Qualifications Skills We're Seeking: * Minimum two-years of experience in office processes and office administration procedures * Outstanding telephone and communication skills * Strong math skills * Background in accounting preferred * Proficient in Microsoft Outlook, Word, and Excel * Ability to meet deadlines, attention to detail, and accuracy * Expert organizational skills and ability to multi-task * Preferred: prior working experience with CRM and SAP systems Additional Information What We Offer: * * Paid time off and paid holidays * Opportunities for advancement * All job specific equipment and safety gear provided * 401(k) retirement savings plan with a company match * Employee-owned company & discounted stock purchase options * Group Health Plan * Employee referral bonus program * Locations throughout US in major cities and desirable areas * Career Development Program supported by Industry Expert Safety Specialists & Skills Trainers * Scholarship Program for Children of Employees * Charitable matching gift program * All listed benefits available to eligible employees Company Overview Divisional Overview The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there's a place for you at Davey. To learn more, visit Davey.com. Accommodations: If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions. If you need assistance at any time, please contact us at ************** or at ********************. Employment Type: Permanent Job Type: Full Time Travel Expectations: None

Company: The Davey Tree Expert Company Additional Locations: . Work Site: On Site Invest in your future. Join one of the largest employee-owned companies in the nation! Davey has a unique culture that focuses on the open exchange of ideas, community partnerships, a commitment to safety, and delivering unrivaled client service while acting as industry leaders in horticultural and environmental services. We are currently looking to add a dynamic Client Experience Coordinator to our passionate team of tree care professionals. Job Duties What You'll Do: Be the first point of contact and triage the needs of the clients and the office. Field current and prospective client calls. Proposal production and contract initiation. Process employee time sheets. Maintain various databases and spreadsheets. Order and maintain office supplies. Invoice, manage accounts receivable, and maintain files. Qualifications Skills We're Seeking: Minimum two-years of experience in office processes and office administration procedures Outstanding telephone and communication skills Strong math skills Background in accounting preferred Proficient in Microsoft Outlook, Word, and Excel Ability to meet deadlines, attention to detail, and accuracy Expert organizational skills and ability to multi-task Preferred: prior working experience with CRM and SAP systems Additional Information What We Offer: * Paid time off and paid holidays Opportunities for advancement All job specific equipment and safety gear provided 401(k) retirement savings plan with a company match Employee-owned company & discounted stock purchase options Group Health Plan Employee referral bonus program Locations throughout US in major cities and desirable areas Career Development Program supported by Industry Expert Safety Specialists & Skills Trainers Scholarship Program for Children of Employees Charitable matching gift program *All listed benefits available to eligible employees Company Overview Divisional Overview The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there's a place for you at Davey. To learn more, visit Davey.com. Accommodations: If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions. If you need assistance at any time, please contact us at ************** or at ********************. Employment Type: Permanent Job Type: Full Time Travel Expectations: None

Job Description Company: The Davey Tree Expert Company Additional Locations: . Work Site: On Site Invest in your future. Join one of the largest employee-owned companies in the nation! Davey has a unique culture that focuses on the open exchange of ideas, community partnerships, a commitment to safety, and delivering unrivaled client service while acting as industry leaders in horticultural and environmental services. We are currently looking to add a dynamic Client Experience Coordinator to our passionate team of tree care professionals. Job Duties What You'll Do: Be the first point of contact and triage the needs of the clients and the office. Field current and prospective client calls. Proposal production and contract initiation. Process employee time sheets. Maintain various databases and spreadsheets. Order and maintain office supplies. Invoice, manage accounts receivable, and maintain files. Qualifications Skills We're Seeking: Minimum two-years of experience in office processes and office administration procedures Outstanding telephone and communication skills Strong math skills Background in accounting preferred Proficient in Microsoft Outlook, Word, and Excel Ability to meet deadlines, attention to detail, and accuracy Expert organizational skills and ability to multi-task Preferred: prior working experience with CRM and SAP systems Additional Information What We Offer: * Paid time off and paid holidays Opportunities for advancement All job specific equipment and safety gear provided 401(k) retirement savings plan with a company match Employee-owned company & discounted stock purchase options Group Health Plan Employee referral bonus program Locations throughout US in major cities and desirable areas Career Development Program supported by Industry Expert Safety Specialists & Skills Trainers Scholarship Program for Children of Employees Charitable matching gift program *All listed benefits available to eligible employees Company OverviewDivisional Overview The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there's a place for you at Davey. To learn more, visit Davey.com. Accommodations: If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions. If you need assistance at any time, please contact us at ************** or at ********************. Employment Type: Permanent Job Type: Full Time Travel Expectations: None

Delaware County Community College is seeking a Temporary Administrative Assistant at our Downingtown campus. The Temporary Administrative Assistant supports the academic and student services functions of the Downingtown Campus and is hired as needed to cover shifts when administrative assistants (ft and pt) are unavailable for work due to vacation, personal or sick time. The Assistant supports the director, faculty and staff in basic administrative and student service functions. The Assistant covers the front-desk operation and provides customer service and referrals to prospective and current students. This position is temporary and the ideal candidate will work on as "as needed" basis. Essential Functions Student Services * Provide timely and accurate responses and information to prospective and current students and other visitors. Dispense materials such as schedules, catalogs, applications, and fliers as appropriate. * Provide information regarding admissions, registration, and advising and perform registration tasks for those students who do not need to meet with an academic advisor. * Access available databases to enter student appointments, and retrieve any other information to assist staff, students, and faculty. Center Services * Provides coverage of welcome desk as needed; handles incoming calls, greets visitors and makes referrals as needed * Assists faculty, counselor and staff as needed * Assists with letters, reports, spreadsheets and fliers as needed * Assists with recruitment efforts using email and telephone * Schedules appointments for students via phone and in person * Promote adherence to College procedures and policies * Provide services in a timely and professional manor * Report issues as they arise to the Director * Other duties as assigned Education & Experience * High school diploma. Associate degree preferred but not required * Excellent interpersonal and organizational skills * Ability to work well under pressure and independently and handle multiple tasks * General computer experience with emphasis on Microsoft Office * Commitment to the community college mission and the willingness to work as a productive member of the Downingtown Campus team * Flexibility to cover at other Chester County campuses, if needed Background Clearances: Act 153 Clearances (Act 34 PA Criminal Background History, Act 151 PA Child Abuse History, Act 114 FBI Clearance); Verification of educational credentials For immediate consideration, interested candidates can apply online at *************************************** In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. DCCC fosters a work environment and a learning community focused on student success by delivering quality, affordable, and responsive educational opportunities in a technologically rich and supportive environment. We celebrate differences and commit to an "open door" policy for individuals with varying levels of knowledge, skills, experiences, and needs. By embracing diverse collegial perspectives, we seek to make inclusivity, teamwork, and respect the foundation for our students to reach their academic goals and on staff to thrive professionally. Delaware County Community College strongly encourages applications from members of traditionally under-represented groups. DCCC promotes an organizational culture and structure that honors diversity through integration of the principles of access, inclusion and most importantly equality. DCCC is an equal employment opportunity employer, valuing diversity, equity, inclusion, belonging.

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future. Weston Solutions is seeking a detail-oriented and highly organized Administrative Associate to provide comprehensive support to our managers and teams. This role is critical in ensuring smooth day-to-day operations, from managing schedules and preparing reports to coordinating communications and maintaining essential records. The ideal candidate is proactive, resourceful, and committed to delivering excellence in a fast-paced, team-oriented environment. Location: West Chester, PA (on-site) Expected Outcome: Administrative Support & Documentation * Prepare and edit correspondence, memos, forms, reports, and presentations using MS Word, Excel, PowerPoint, and Adobe; create non-standard reports as needed. * Excellent written and verbal communication skills. * Schedule and coordinate report production timelines, meetings, and review sessions. * Report production using internal copy machines. * Track and monitor deadlines to ensure on-time delivery. * Draft and proofread documents with excellent grammar and attention to detail. * Maintain accurate records through organized filing, storage, retrieval, and retention systems. Scheduling & Coordination * Coordinating meetings and travel to avoid scheduling conflicts. * Review, route, and follow up on incoming mail, screen and direct calls to appropriate personnel. * Coordinate and assist with special projects under tight deadlines. Data Management & Reporting * Collect and compile information from multiple sources to produce standard reports, logs, and records. * Enter and review timesheet data in Time Track and verify employee expense reports. Monitor weekly/monthly expenditures, resolving discrepancies with manager approval. * Assist with WESTON "track" systems and other applications (e.g., Expense Track, Corp Track). General Office Support * Operate personal computer to access email, calendars, and office software. * Prioritize workload independently and seek guidance when necessary. * Maintain flexibility and adaptability in managing multiple priorities. * Apply knowledge of WESTON's policies, procedures, and technical standards. Knowledge, Skills & Abilities: * High School Diploma or equivalent with 4-6 years of general clerical/administrative experience. * Proficient in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook. * Excellent grammar and spelling. * Basic math skills: addition, subtraction, multiplication, and division. * Strong interpersonal skills; a team player. * Commitment to providing excellent customer service. * Dedication to continually updating skills. We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families. * Medical, Dental, Vision, 401K with base and matching employer stock contributions. * Paid time off includes personal, holiday and parental. * Life and disability plans. * Critical illness and accident plans. * Work/Life flexibility. * Professional development opportunities. Compensation will vary based upon experience, education, skill level, and other compensable factors.

The Juvenile Team Secretary performs various administrative and clerical tasks to support the Juvenile Unit of the District Attorney's Office. The Juvenile Team Secretary performs various administrative and clerical tasks to support the Juvenile Unit of the District Attorney's Office. * Create new case files. * Receive juvenile petitions/police reports and corresponding statements from victims/witnesses. * Provide clerical support to one (1) Deputy and up to three (3) attorneys engaged in prosecuting juvenile defendants. * Type/Prepare letters, memos and data entry of police reports. * Prepare subpoenas. * Request copies of labs and lab fee sheets. * Gain and maintain J-Net certification. * Run criminal history for Assistant District Attorneys. * Provides discovery to defense attorneys. * Answers phones and directs calls. * Picks up and distributes mail daily. * Other duties as assigned. Qualifications * High school graduate or equivalent. * One to two years previous work experience in the DA?s Office preferred. * Strong computer skills with a working knowledge of Microsoft Office. * Strong writing and oral communication skills. * Excellent typing skills with comprehensive knowledge of the court system/court procedures. * Ability to pass security background check. Residence Requirement: The County of Delaware has a residency requirement for employees. Anyone

Administrative Assistant - Agency With Choice Full time with benefits! Non-Exempt Available Immediately Are you a friendly person with a good work ethic? Do you love interacting with people of all ages? Then you would enjoy working in our Adminstrative Assistant position here at The Arc of Chester County! We have been providing services to individuals with disabilities and their families for over 70 years, from birth to adulthood. Come join our team! POSITION DESCRIPTION: The Agency Witth Choice (AWC) Administrative Assistant provides administrative support to the Agency With Choice (AWC) program within The Arc of Chester County. This includes, but is not limited to, receptionist and clerical duties, maintaining department filing systems, developing and maintaining tracking spreadsheets, updating documents, assisting with the production and distribution of utilization reports and transportation services and monitoring changes in service authorizations. This position also serves as the backup to The Arc traditional Administrative Assistant, as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES: Collaborate and/or implement the Arc of Chester County's 5-year Strategic Plan goals. Complete all yearly requirements around training and compliance. Perform receptionist and clerical duties such as answering phones, emails, filing, copying, scanning, preparing correspondence/letters, mailings, sending and receiving faxes, etc. Follow the agency's filing document development, retention, and destruction policies and procedures. Revise programmatic documents and forms at the direction of management and ensure that current versions of documents are available in electronic and/or paper format Maintain and update various tracking spreadsheets and/or databases within AWC, including but not limited to the department participant list, participant demographics, annual forms, AWC staff training information, and transportation trackers. Compile, organize, and distribute SSP mileage for PCs and payroll. Distribute bi-monthly utilization reports to AWC staff and Managing Employers. Notify the department management team of any areas of concern in a timely manner. Provide administrative assistance for other departments within The Arc, when needed. Participate in departmental, agency, and other meetings as needed and required. Participate in Arc sponsored events. Other duties as assigned. EDUCATION AND/OR EXPERIENCE High school diploma or General Education Degree (GED). 2+ years of administration and receptionist/clerical experience. OTHER SKILLS AND ABILITIES Proficient knowledge of computer equipment, word processing and database software. Ability to access/use/submit information into various databases as required. We offer benefits including medical insurance, life insurance and long-term disability, along with an Employee Assistance Program and a discount purchasing program. Through our cafeteria plan, you are also eligible for dental, vision options, STD and more! The Arc of Chester County is an Equal Opportunity Employer and a drug-free workplace, and complies with ADA regulation as applicable.

Salary $27.08 Hourly Job Type Full Time, Non Exempt Job Number 04146 Department Court Administration Division Court Administration Opening Date 12/12/2025 Closing Date Continuous Weekly Hours 35 Shift 8:30am-4:30pm * Description * Benefits * Questions The Judicial Secretary is an administrative and secretarial support position that provides senior administrative support and clerical duties within the Court Administration Department. This position specifically supports the Judge to ensure effective caseflow and administration of justice. A criminal background check is required. Essential Duties * Receptionist duties (answer phones, greet visitors, direct inquiries and correspondence, maintain calendars). * Provide administrative support (compose, proofread and generate letters, request reports, scheduling, provide research, etc.). * Typing and data entry (produce and prepare documents; prepare, update and distribute lists; transcribe dictation). * Filing (update and maintain, pull files, track, re-file). * Update and maintain databases, logs and spreadsheets and create reports. * Update and maintain current office procedures. * Coordinate court personnel (schedule Tipstaves, etc.). * Clerical duties (assist with mailings, faxing, copying, printing, etc.). * Maintain Law Library. * Order and maintain office supplies. * Open, sort and distribute mail. * Perform special projects, as assigned. * Perform other duties and office functions, as required (e.g., maintain judicial diaries and attendance records, etc.). Qualifications/Preferred Skills, Knowledge & Experience Qualifications / Requirements: * High School Diploma or General Education Degree (GED). * Advanced computer knowledge. * Advanced typing skills (minimum of 60 wpm). * Six months to one year of general office experience (typing, filing, copying, etc.). * Working knowledge of the judicial system. * Ability to use standard office machines (fax, copier, calculator, etc.). * Proficient grammar and spelling skills and knowledge. * Strong knowledge of legal terminology. * Working knowledge of Civil, Criminal and Family Law practices and procedures. * Familiar with Rule 703. * Superior organizational skills. * Excellent interpersonal skills. Preferred Skills, Knowledge & Experience: * Associate's degree from an accredited college or university, with courses in Office Administration, or equivalent combination of education and experience. * Three years of legal secretary experience. * Three years of experience in a court-related environment. * Paralegal Certificate. * Three to four years of customer service experience. * Excellent ability to establish priorities, work independently, and proceed with objectives without supervision. * Excellent ability to handle and resolve recurring problems. * Advanced organizational skills. * Ability to multi-task. * Accurate and detail oriented. * Intermediate to advanced math / accounting knowledge. * Strong knowledge of county policies and procedures. Additional Information Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy. Computer Skills: To perform this job successfully, an individual should have: * Advanced Microsoft Office skills * Advanced Word skills * Advanced Excel skills * Advanced Access skills * Advanced PowerPoint skills * PeopleSoft skills (Financial) or the ability to learn PeopleSoft * Advanced Microsoft Outlook skills (Email and Calendar) * Knowledge and skill with the Court System software * Knowledge and skill with the case management docketing system * Ability to use the Internet for research purposes The County of Chester offers comprehensive benefits to our employees. Read more about our Benefits here. 01 What is your highest level of education? * No formal Education * High School Diploma or GED * Associates Degree * Bachelors Degree * Masters Degree * Doctorate or higher (includes Juris Doctorate and Medical Doctorate) Required Question

This position performs administrative and clerical work involving the processing of documents in a variety of functions within the Criminal Section of the Deputy Court Administrator's Office to assist the Deputy Court Administrator - Criminal in the administration of Criminal Court functions. This position answers telephone and routine questions and routes calls to the appropriate personnel or takes messages for Court staff. Performs receptionist duties by greeting visitors, directing individuals to proper office locations, taking information, and answering questions as necessary. Sends out daily Criminal Court Lists, when requested by the Deputy Court Administrator - Criminal. Prepares the daily court lists to link to the video display screen in Courthouse to enable court visitors to determine correct courtroom for respective proceedings. Enters information into Common Pleas Case Management System (CPCMS) to generate lists of cases for Criminal Court dates. Schedules video conferences with State Correctional Institutions as needed. Utilizes computers and relevant software, including word processing, spreadsheets and statistical programs to identify, collect and present relevant problem-solving court data and reports. Reviews reports generated from the District Attorney's Unified Case Management (UCM) System and the Common Pleas Case Management System (CPCMS) for accuracy. Forwards findings to the Deputy Court Administrator - Criminal for review and corrective action. Retrieves files from Clerk of Courts Office. Performs office related tasks for the Deputy Court Administrator - Criminal, such as: filing, organizing, answering phone calls, researching, copying, faxing, mailings and other clerical and administrative duties assigned. Initiates telephone calls, as required, to see or relay information to the Deputy Court Administrator - Criminal. Prints sentencing sheets for each judge for miscellaneous court and revocations and compiles monthly reports from the Deputy Court Administrator - Criminal from the data gathered from the sentencing sheets, as needed. Graduation from high school or an accredited equivalency program is required. One year of clerical work to include public contact or the required knowledge and abilities. Computer knowledge is preferred. This is a union covered position. The starting hourly rate is $18.57; $38,625.60 annually. This office is located at 101 Market Street, Harrisburg, PA. A favorable criminal background check is required.

General This individual reports directly to the Principal and is responsible for providing administrative support to staff and assuming bookkeeping, reservation and reception. These duties include but are not limited to: general office management, office supply purchasing, typing, filing, reception, telephone and other reasonable duties that may be expected of an Administrative Assistant.

The City of Altoona is seeking qualified applicants for the position of Fire Department Administrative Assistant. The ideal candidate will have a strong customer service background with excellent computer skills and a collaborative approach to work. The individual will perform a variety of complex administrative tasks involving sensitive and confidential information for the Fire Chief, Officers and the Department. This position also provides fiscal support of the Department's budget, expenditures, payroll, and reporting; provides information and assistance to the public regarding Department policies and procedures; and maintains the day-to-day operations in the Fire Administration office. The ideal candidate will be a self-starter who can exercise professional judgment and discretion in handling issues and correspondence with City personnel and the public. The individual must possess excellent communication skills with a demonstrated knowledge of Microsoft Office, general office equipment, general accounting, and administrative practices. THE CITY OF ALTOONA IS AN EQUAL OPPORTUNITY EMPLOYER

The City of Altoona is seeking qualified applicants for the position of Fire Department Administrative Assistant. The ideal candidate will have a strong customer service background with excellent computer skills and a collaborative approach to work. The individual will perform a variety of complex administrative tasks involving sensitive and confidential information for the Fire Chief, Officers and the Department. This position also provides fiscal support of the Department's budget, expenditures, payroll, and reporting; provides information and assistance to the public regarding Department policies and procedures; and maintains the day-to-day operations in the Fire Administration office. The ideal candidate will be a self-starter who can exercise professional judgment and discretion in handling issues and correspondence with City personnel and the public. The individual must possess excellent communication skills with a demonstrated knowledge of Microsoft Office, general office equipment, general accounting, and administrative practices. THE CITY OF ALTOONA IS AN EQUAL OPPORTUNITY EMPLOYER Requirements Applicants must have a high school diploma or equivalent; where a degree or certification in Administrative Office Professional, Business Administration, or similar program is preferred. Additionally, applicants must have a minimum of three (3) years' experience in a professional office providing customer service and administrative support, preferably in a public sector organization. Benefits The City of Altoona offers a competitive salary DOQ/DOE, and a comprehensive benefit package including health, dental, vision and life insurance; paid time off; and retirement options.

Job Description The City of Altoona is seeking qualified applicants for the position of Fire Department Administrative Assistant. The ideal candidate will have a strong customer service background with excellent computer skills and a collaborative approach to work. The individual will perform a variety of complex administrative tasks involving sensitive and confidential information for the Fire Chief, Officers and the Department. This position also provides fiscal support of the Department's budget, expenditures, payroll, and reporting; provides information and assistance to the public regarding Department policies and procedures; and maintains the day-to-day operations in the Fire Administration office. The ideal candidate will be a self-starter who can exercise professional judgment and discretion in handling issues and correspondence with City personnel and the public. The individual must possess excellent communication skills with a demonstrated knowledge of Microsoft Office, general office equipment, general accounting, and administrative practices. THE CITY OF ALTOONA IS AN EQUAL OPPORTUNITY EMPLOYER Requirements Applicants must have a high school diploma or equivalent; where a degree or certification in Administrative Office Professional, Business Administration, or similar program is preferred. Additionally, applicants must have a minimum of three (3) years' experience in a professional office providing customer service and administrative support, preferably in a public sector organization. Benefits The City of Altoona offers a competitive salary DOQ/DOE, and a comprehensive benefit package including health, dental, vision and life insurance; paid time off; and retirement options.

General Description: The Confidential Assistant serves as support staff to the Director of Code Enforcement. The Confidential Assistant performs a variety of secretarial duties involved with the director of Code Enforcement. Essential Job Functions: * Perform confidential secretarial and clerical tasks of a varied nature, requiring a thorough knowledge of the rules and regulations of the City and the frequent exercise of independent judgment; * Handle mail and correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses; * Assist the director in the preparation of reports and documents by gathering and organizing data, performing research, creating graphics and displays, using word processing and data management, creating an attractive presentation, and transmitting or distributing final products; * Be responsible for compilation of documents needed for HAB meetings; * Serve as liaison between the public, departments, business representatives and the Director; * Maintain the calendar for the Director of Code Enforcement by planning and scheduling conferences, meetings, and deadlines; * Develop and utilize filing systems and data sets related to personnel matters; * Work in a close continual relationship with managerial personnel who participate in the collective bargaining on behalf of the City; * Maintain confidentiality with regard to labor relations, contractual negotiations, and other matters; * Other duties as required. Preferred Training, Experience, Knowledge, Skill, And Abilities: * High School Diploma or its equivalent; * Must hold a valid Pennsylvania drivers license; * Secretarial experience preferred; * Must have a knowledge of permits and licenses; * Relevant computer knowledge; * Ability to work independently on difficult or complex secretarial tasks; * Ability to exercise good judgment, professionalism, and tact in interacting with employees and the public. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.