Contracts Specialist jobs at United States Marine Corps - 5 jobs

Maintains complex financial records utilizing accounting and other financial systems and software (i.e. J.D.E., Microsoft, Excel, Access, etc.); provides technical assistance and coordination of the Department's accounting activities. Department: Any Posting Type: Announcement Salary: $57,574 per year. Union: None, this is a non-union position. Civil Service Classification: Non-Competitive General Application Requirements: You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal. * Applicants must submit a complete application, including education, work experience, a resume (if applicable) and completed supplemental questions. * Applicants must become residents of the City of Pittsburgh prior to employment and must remain a resident throughout employment. * Click here to view a map of City of Pittsburgh neighborhoods. NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered. NOTE: Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire. Qualifying Requirements: Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status. * WORK EXPERIENCE: The application must clearly show one (1) year of full-time professional experience in fiscal management or accounting. (Less than full-time experience will be calculated on a pro-rated basis.) * EDUCATION/TRAINING: The application must clearly show a Bachelor's Degree in Finance, Accounting or a related field. (See NOTE under the General Application Requirements Section above regarding the verification of education/training.) * EQUIVALENCY: Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is five (5) years. If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date. * Written: None required for this position. * Performance: None required for this position. * Medical: None required for this position. * Oversees the accounting, grant management, purchasing, cash management and other fiscal management functions of the Department and monitors its financial accounting and management application systems (e.g., J.D.E., etc.). * Advises Director and Assistant Director regarding fiscal matters; effectively recommends and implements approved fiscal policies and procedures. * Manages and accounts for proper expenditure of funds from federal, state, or other public and private sources; prepares and maintains required documentation and reports. * Organizes, maintains, and reconciles journals, ledgers and various other financial records, both manually and by computer (e.g., J.D.E., Microsoft Word, Excel, etc.). * Oversees and may assist with the preparation of contracts, grant applications, legislation, etc.; recommends approval of invoices for payment; makes drawdowns to ensure the availability of funds. * Ensures that adequate and correct financial information is maintained and made available to departmental managers, funding agencies, auditors, etc. * Oversees the expenditures of goods and services used by the Department. * Records, plans, assigns, processes, and verifies payments for Department's fiscal transactions. * Assists in the preparation of the Department's budget. * Prepares financial statements, reports, and tabulations; prepares special reports in connection with fiscal records as assigned or required. * Acts as a liaison to other City departments and vendors to expedite deliveries, explain bills, provide information, etc. * Analyzes accounting problems and recommends revision in forms, account classifications, and statements within the framework of the City and other pertinent governmental regulations. * Collects, records and deposits funds received by the Department. * Assists in the preparation and execution of assigned contracts. * May prepare and/or review all appropriate legislation. * Performs activities and functions of related lower-level personnel and other related tasks and duties as assigned or required. CLICK HERE to view the full including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description.

Are you ready to "engineer" success in the realm of marketing? If you have a knack for creativity, a passion for innovation, and a drive to excel, then we have an opportunity waiting for you! Join our dynamic Terracon team in the Northeast. If you are ready to be a part of something extraordinary, where every day presents new challenges and opportunities, then submit your resume. We are seeking a resourceful, passionate, and dedicated marketing professional with a growth mindset to join our Northeast Division marketing team. You will have the opportunity to learn from and grow and collaborate with outstanding technical, marketing, and client development professionals within the division. Terracon employee-owners are on a journey together, bringing our talents, our camaraderie, and our curiosity to bravely explore and discover new and better solutions to overcome client challenges. Essential Roles and Responsibilities: The Marketing and Proposal Specialist will: * Coordinate the development and production efforts for all proposals and presentations, as well as meetings and logistics to meet all deadlines. * Organize and maintain all marketing files (electronic and hardcopy), including developing and maintaining marketing graphics and master content library information. * Champion CRM data entry and maintain our project history data, including project sheets and resumes. Must prioritize his/her work, be deadline-driven, and have excellent verbal and written communication skills. Is responsible for the overall organization of the marketing department. General Responsibilities: * Read, understand, and respond to project and client-specific statements of qualifications and requests for proposals. * Analyze requirements and ensure that proposals meet requirements. * Research and gather information for proposals and presentations. * Compile, proofread, edit, format, and write/rewrite proposals, presentations, resumes, project descriptions, including creating templates and boilerplate text. * Maintain files and records for client development materials, including annual updates to master employee resumes, project descriptions, and related data for use in the company's proposals and qualifications statements. * Coordinate and track registrations, conferences, sponsorships, memberships, and events. * Generate marketing reports. * Assist in proposal close-out process. * Responsible for maintaining quality standards on all projects. Qualified candidate must have the following education and experience: * Degree in marketing, communications, business, graphic design, or equivalent work experience. * A minimum of five years of marketing and communication experience in the AEC industry. * Thorough knowledge of grammar, spelling, and composition. * Strong writing, grammar/editing, oral communication, and interpersonal skills. * Proficient with Adobe Creative Cloud/Suite (InDesign, Illustrator, Photoshop). * Proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint). * Proficient with social media platforms, such as LinkedIn. Our successful team members have the following skills and traits: * Ability to balance and complete multiple projects simultaneously, while working under rigid time constraints where there is a narrow margin for errors or delays. * Capable of organizing and managing multiple deadlines and assignments effectively. * Provide quality leadership, a sense of ownership, and commitment to improve our business practices constantly. * Practical experience in facilitating large and small groups in strategy and proposal development. * A focus on teamwork - continually listen, collaborate, and communicate among your colleagues, customers, and partners. * Is a team player, works well with team members from various offices, is collaborative, resourceful, and has a positive can-do attitude. * Is organized and self-motivated. * Can work independently and take initiative. * Can establish priorities and a course of action for handling multiple tasks. * Works well under pressure to meet tight deadlines and demands. * Has a solid attention to detail and good time management skills. * Experience in editing/proofreading narrative written by technical professionals. Requirements: * Bachelor's degree in communications or marketing. * Minimum 5 years of marketing and communication experience in the architecture, engineering, and construction industry. * Valid driver's license with acceptable violation history. Preferred Certification: Certified Professional Services Marketer (CPSM) About Terracon Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 7,000 curious minds focused on solving engineering and technical challenges from more than 180 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs. EEO Statement Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia's businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city's technology assets and the return on the city's technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency. Job Description This is information technology related administrative contract management work. Under the direction of the IT Contract Manager, this employee will develop, coordinate, and monitor contract activities with responsibility for managing Professional, Procurement and Cooperative contracts. Establishing and maintaining effective working relationships with project managers, departmental administrators and staff in key departments including the Law Department, Procurement, Finance and the Office of Economic Opportunity (OEO), as well as, representatives of contracted agencies to secure cooperation in the resolution of contract issues and on-time contract conformance. Essential Functions Coordinate and monitor all activities that pertain to the processing of Professional Services and Procurement Contracts, Miscellaneous Purchase Orders (MPO), Blanket Purchase Order (BPO), Citywide and Cooperative Contracts for assigned OIT divisions. Establish collaborative working relationships with departmental IT Directors, Project Managers, vendors, other departments and appropriate contacts in the interest of resolving issues and disputes. Manage the overall process of contract execution which includes reviewing vendor proposals and Statement of Work (SOW) for contractual requirements, monitoring minority participation commitments, encumbering funds and effectually guiding contract to conformance. Plan and execute new contracts and amendments in a timely manner. Explain contract policies and procedures and any additional requirements that must be met by contract parties before contract can take effect. Assist, advise and support internal clients on interpretation of contractual documents. Proactively communicate and coordinate with IT Directors and project managers to ensure that required contract documents are submitted in a timely manner to enable on-time contract conformance. Confirm funding on contracts and amendment with appropriate OIT Finance staff to verify outlined proposal costs correspond with budget. Utilize the Automatic Computer Information System (ACIS) and electronic document software (currently DocuSign) to initiate and administer all Professional Services related contracts. Ensure pertinent supporting contract documents are uploaded into ACIS. Ensure fully-executed Service Orders are uploaded with their associated contracts in ACIS. Track progress of contracts and prepare monthly contract reports to minimize delays. Identify the cause of delay within the contract workflow and actively seek to rectify the issue. Review Request for Proposals (RFP) for completeness and accuracy as it pertains to the appropriate RFP template and manage them through the approval process prior to posting in ACIS. Assist Department Access Users with creating Requisition and Bid documents in the Procurement PHL Contracts System. Work with the Procurement Department to update or extend existing contracts and BPOs. Assist the department in meeting the annual departmental goal for Office of Economic Opportunity (OEO) women and minority participation by reviewing contracted vendors' proposals to ensure they are compliant with the commitments made at time of award. Confer with OEO in referring and identifying minority-owned vendors who can supply required services for the department. Serve as the Department's alternate OEO Officer. Perform any other duties or responsibilities relating to contract management. Perform special projects for Deputy CIO, Chief Financial Officer, as needed. Qualifications EDUCATION Completion of a bachelor's degree program at an accredited college or university with major course work in accounting, finance, economics, or related field. Master's degree a plus. EXPERIENCE/SKILL Full performance position; 2 - 4 years' experience, preferably with the City of Philadelphia. Familiarity with the Microsoft Office Suite required. An equivalent combination of education and experience deemed acceptable by the Deputy CIO, Chief Financial Officer and/or the agency department head will also be considered. Competencies, Knowledge, Skills and Abilities Knowledge of contract development, management and administration practices. Knowledge of the City's Procurement practices, principles and payment processing systems. Knowledge of City policies and procedures as they relate to the contract preparation processing contracts. Knowledge of contractual procurement procedures and the methods used by city agencies in the processing of contracts. Legal procedures and terminology as they relate to the processing of contracts. Expertise in software systems, such as ACIS, PHL Contracts, FAMIS and ADPICS Express ideas effectively, both orally and in writing. Establish and maintain effective working relationships with associates, administrative officials and departmental officials. Exercise judgment and discretion in applying and interpreting policies and procedures consistent with overall policy objectives. Understanding of the City ethics rules, and specifically as they pertain to contract matters. Basic knowledge of IT business terms and needs. Additional Information Salary Range: $60,000-$75,000 Salary cannot exceed $75,000 All applications must include a cover letter. Applications without a cover letter will be considered incomplete. Did you know? ● We are a Public Service Loan Forgiveness Program qualified employer : 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities ● We offer Comprehensive health coverage for employees and their eligible dependents ● Our wellness program offers eligibility into the discounted medical plan ● Employees receive paid vacation, sick leave, and holidays ● Generous retirement savings options are available *The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to *********************** more information, go to: Human Relations Website: ******************************************************

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia's businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city's technology assets and the return on the city's technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency. Job Description This is information technology related administrative contract management work. Under the direction of the IT Contract Manager, this employee will develop, coordinate, and monitor contract activities with responsibility for managing Professional, Procurement and Cooperative contracts. Establishing and maintaining effective working relationships with project managers, departmental administrators and staff in key departments including the Law Department, Procurement, Finance and the Office of Economic Opportunity (OEO), as well as, representatives of contracted agencies to secure cooperation in the resolution of contract issues and on-time contract conformance. Essential Functions * Coordinate and monitor all activities that pertain to the processing of Professional Services and Procurement Contracts, Miscellaneous Purchase Orders (MPO), Blanket Purchase Order (BPO), Citywide and Cooperative Contracts for assigned OIT divisions. * Establish collaborative working relationships with departmental IT Directors, Project Managers, vendors, other departments and appropriate contacts in the interest of resolving issues and disputes. * Manage the overall process of contract execution which includes reviewing vendor proposals and Statement of Work (SOW) for contractual requirements, monitoring minority participation commitments, encumbering funds and effectually guiding contract to conformance. * Plan and execute new contracts and amendments in a timely manner. * Explain contract policies and procedures and any additional requirements that must be met by contract parties before contract can take effect. * Assist, advise and support internal clients on interpretation of contractual documents. * Proactively communicate and coordinate with IT Directors and project managers to ensure that required contract documents are submitted in a timely manner to enable on-time contract conformance. * Confirm funding on contracts and amendment with appropriate OIT Finance staff to verify outlined proposal costs correspond with budget. * Utilize the Automatic Computer Information System (ACIS) and electronic document software (currently DocuSign) to initiate and administer all Professional Services related contracts. * Ensure pertinent supporting contract documents are uploaded into ACIS. * Ensure fully-executed Service Orders are uploaded with their associated contracts in ACIS. * Track progress of contracts and prepare monthly contract reports to minimize delays. * Identify the cause of delay within the contract workflow and actively seek to rectify the issue. * Review Request for Proposals (RFP) for completeness and accuracy as it pertains to the appropriate RFP template and manage them through the approval process prior to posting in ACIS. * Assist Department Access Users with creating Requisition and Bid documents in the Procurement PHL Contracts System. * Work with the Procurement Department to update or extend existing contracts and BPOs. * Assist the department in meeting the annual departmental goal for Office of Economic Opportunity (OEO) women and minority participation by reviewing contracted vendors' proposals to ensure they are compliant with the commitments made at time of award. * Confer with OEO in referring and identifying minority-owned vendors who can supply required services for the department. * Serve as the Department's alternate OEO Officer. * Perform any other duties or responsibilities relating to contract management. * Perform special projects for Deputy CIO, Chief Financial Officer, as needed. Qualifications EDUCATION Completion of a bachelor's degree program at an accredited college or university with major course work in accounting, finance, economics, or related field. Master's degree a plus. EXPERIENCE/SKILL * Full performance position; 2 - 4 years' experience, preferably with the City of Philadelphia. * Familiarity with the Microsoft Office Suite required. An equivalent combination of education and experience deemed acceptable by the Deputy CIO, Chief Financial Officer and/or the agency department head will also be considered. Competencies, Knowledge, Skills and Abilities * Knowledge of contract development, management and administration practices. * Knowledge of the City's Procurement practices, principles and payment processing systems. * Knowledge of City policies and procedures as they relate to the contract preparation processing contracts. * Knowledge of contractual procurement procedures and the methods used by city agencies in the processing of contracts. * Legal procedures and terminology as they relate to the processing of contracts. * Expertise in software systems, such as ACIS, PHL Contracts, FAMIS and ADPICS * Express ideas effectively, both orally and in writing. * Establish and maintain effective working relationships with associates, administrative officials and departmental officials. * Exercise judgment and discretion in applying and interpreting policies and procedures consistent with overall policy objectives. * Understanding of the City ethics rules, and specifically as they pertain to contract matters. * Basic knowledge of IT business terms and needs. Additional Information Salary Range: $60,000-$75,000 Salary cannot exceed $75,000 All applications must include a cover letter. Applications without a cover letter will be considered incomplete. Did you know? ● We are a Public Service Loan Forgiveness Program qualified employer : 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities ● We offer Comprehensive health coverage for employees and their eligible dependents ● Our wellness program offers eligibility into the discounted medical plan ● Employees receive paid vacation, sick leave, and holidays ● Generous retirement savings options are available * The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to *********************** more information, go to: Human Relations Website: ******************************************************