Administrative Assistant jobs at Universal Engineering Sciences - 473 jobs

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

About The Job- We're looking for a reliable and detail-oriented Project Manager Assistant to support our San Antonio project management team. This role is ideal for someone who enjoys structured, office-based work and is seeking a long-term administrative career in the construction industry - rather than a stepping stone to a Project Manager role. As a Project Manager Assistant, you'll be a key organizational backbone for our projects, ensuring documentation, communication, and administrative processes run smoothly. You'll work closely with Project Managers, Assistant Project Managers, and field teams to keep projects organized, compliant, and moving forward. The Team- At Jamail & Smith, our project teams rely on strong administrative support to deliver exceptional results for our clients. The Project Manager Assistant plays a vital behind-the-scenes role, helping our teams stay organized, responsive, and efficient. If you take pride in keeping things running smoothly and supporting others' success, you'll fit right in. The Opportunity- This is a long-term administrative opportunity for someone who values consistency, organization, and collaboration. Unlike an Assistant Project Manager position, this role is not designed as a training path to become a Project Manager. Instead, it's a stable, essential support role for individuals who enjoy administrative work and want to grow their expertise in project coordination and construction operations over time. Who We Are- Since 1982, Jamail & Smith has delivered over 9,600 projects on time and on budget for more than 80 public entities. We specialize in Job Order Contracting (JOC) and CSP Construction Services, and we're known for our commitment to service, innovation, and quality. Our success is built on strong teams - including the administrative professionals who support every project. What You'll Do- Provide day-to-day administrative support to the San Antonio Project Management team. Maintain project files, logs, and documentation in Procore and internal systems Use Procore to assist with submittals, RFIs, meeting minutes, and document control Track and organize contracts, change orders, insurance certificates, and compliance documents Coordinate project correspondence between internal teams, subcontractors, and clients Support scheduling, meeting coordination, and calendar management Assist with invoice processing, pay applications, and cost tracking support Ensure project documentation is accurate, complete, and up to date Help prepare reports, presentations, and closeout documents Other duties as assigned. What You Bring To The Table- High school diploma required; associate's degree or coursework in construction, business, or administration preferred Experience in an administrative or coordinator role (construction or professional services preferred) Strong organizational skills with high attention to detail Comfortable working in an office-focused, document-driven role Proficiency with Microsoft Office (Outlook, Word, Excel) Experience with Procore or other construction management software, preferred. Ability to manage multiple tasks, deadlines, and priorities Strong communication skills and a collaborative mindset Why You'll Love Working Here- Stable, long-term administrative career opportunity Competitive benefits package: medical, dental, vision, 401(k) match, 3 weeks PTO per year Be part of a respected construction company that values organization, teamwork, and reliability

Job Title: Executive Administrative Assistant Department: Executive Support / Administration Employment Type: Full-Time, In-Office We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership - specifically reporting to the EVP of Sales and the Chief Marketing Officer - and manage a wide range of administrative and operational responsibilities across the organization. This role plays a vital part in driving efficiency, ensuring timely coordination of information and activities, and providing high-level executive support. The ideal candidate is dependable, detail-oriented, and thrives in a fast-paced, collaborative environment. Key Responsibilities Executive Support Provide direct administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and communication support Prepare reports, presentations, agendas, and meeting materials Handle confidential information with discretion and professionalism Prepare and submit expense reports and manage reimbursements Administrative & Operational Support Coordinate documentation, approvals, and internal workflows across departments Manage electronic signatures, document routing, and record organization Maintain organized digital and physical filing systems Assist with internal reporting, tracking, and process documentation Manage travel bookings and itineraries using Concur Cross-Functional Coordination Support recurring meetings by preparing materials, scheduling participants, and tracking follow-ups Serve as a point of contact between executives and internal/external stakeholders Assist teams with administrative needs related to projects, initiatives, and operational priorities Office & Communication Management Answer and route incoming calls and inquiries appropriately Coordinate logistics for internal and external meetings or events Assist with onboarding coordination and internal communications as needed Remain mobile and available to run occasional business-related errands as needed Qualifications Minimum of 10 years in an executive administrative, office management, or multi-functional support role Proven ability to support senior leaders with professionalism and efficiency Exceptional organizational, time-management, and problem-solving skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration and document management tools a plus Proficiency using AI productivity tools such as ChatGPT and/or Microsoft Copilot Strong written and verbal communication skills Ability to maintain confidentiality and handle sensitive information with discretion Must be comfortable working in a dynamic environment and handling occasional offsite or errand-related tasks Salary and Benefits Compensation: $36-$39 per hour When you join the company, you can expect a comprehensive benefits package, including competitive medical, dental, and vision insurance plans, supplemental insurance offerings, a 401(k) with company match up to 6%, employee assistance programs, parental leave, and more. Blueprint / Organizational Competencies All those joining PrimeSource Brands are expected to strive to live our Blueprint to fulfill our organizational “why” - to build our tomorrow, today. Key competencies include: Care - Leads with care; genuinely invested in the success and well-being of others Winning Together - Builds collaborative and positive relationships to win in the marketplace Working Hard - Shows consistent commitment, reliability, and accountability Working Smart - Uses time and resources wisely, always seeking better ways to work Working Fast - Adapts quickly, embraces change, and moves efficiently to deliver results Working Conditions This is a full-time, in-office position based in Irving, TX May require sitting or standing for extended periods, use of standard office equipment, and occasional lifting of materials up to 20 lbs Regular working hours are Monday through Friday, with occasional flexibility required to support executive needs May require occasional local travel or offsite errands Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform essential functions. EEO / Disability Accommodation Statement PrimeSource Building Products, Inc. is an Equal Opportunity Employer and is committed to providing equal employment opportunity without regard to race, gender, religion, age, color, national origin, disability, sexual orientation, genetic information, or any other protected status. PrimeSource Building Products, Inc. welcomes and encourages applications from individuals with disabilities and will reasonably accommodate their needs throughout the hiring and employment process.

Grace Construction is seeking a detail-oriented and highly organized Project Assistant to support our construction project teams. Job Duties/ Responsibilities: Subcontract Agreements: Prepare, distribute, track, and manage the subcontract agreement execution process, including: Request, track, collect, log, and file subcontract agreement compliance documents Prepare weekly or bi-weekly reports in each job of missing documents and compliance documents Prepares draft scope exhibit documents utilizing samples and templates. Follow up on open items and missing documents Set up Procore commitments, save documents, update statuses, and sync to ERP Procore Commitments (subcontracts) Collect Certificates of Insurance (COIs), verify compliance, request revisions, and collect outdated / updated COIs Assisting with working through mark ups and edits on Agreements Assist with DocuSign management Organize and maintain the scope exhibit library and related templates Procore Admin Tasks: Serve as the Procore “gatekeeper” for assigned projects, including: Adding companies, contacts, etc. to Procore and to jobs in Procore Assign permission templates to people in Procore, audit permission templates and permissions, and manage the permission process Coordinate with Accounting for proper set up of companies and vendors in Procore Upload Drawings and revisions to drawings in the Drawing Tool (including maintenance and QC) Upload Specifications and revisions to specifications in the Specifications Tool (including maintenance and QC) Upload Permits and other documents in Procore Enter, update, and manage general and information items on projects in Procore Update the job list, status, etc. on projects in Procore Assist with managing the Directory on projects in Procore. Subcontract Change Orders: prepare, distribute, track, and collect executed subcontract change orders and save in Procore. Project Start Up: assist with project and jobsite start-up activities, including: Create and implement jobsite start-up packages for new projects (e.g., posters, safety equipment, signage, security cameras, supplies). Assist with tracking the construction start up list in Procore and help teams with tracking items Assist with security cameras and getting projects set up with camera service. Preparing misc. signage and door labels for projects. Project Closeout: assist with project and jobsite close out activities, including: Assist with tracking the closeout list in Procore and help teams with tracking items Assist with collecting final photos Prepare and send trade thank you notes when projects are completed Ensure all documents get filed in the project files Safety: Assist with safety items on jobsite; including: Collect safety reports and file Follow up with teams to resolve open safety items timely Assist with preparing and distributing the OSHA 300 log yearly Help CORE safety know when new projects start and get them team contact info. Warranty Items: assist with tracking, updating, reporting, etc. related to open items during a projects one year warranty period, including: Track open warranty item by project Prepare periodic reports for Owners on open items Follow up with the teams to close open items Run metrics and analytics on warranty items Assist with tracking and filing the maintenance audit reports Project Documentation and Reporting: prepare and send project reporting and metrics as it relates to the following: Schedules Submittals and Shop Drawings RFIs Daily Logs Observations Etc. Other Regular / Re-Occurring Tasks: Visitors: Greet visitors that come to the first-floor office space. Notary: Hold active Notary. Drone photos, arial photos, and videos on Projects: Schedule and coordinate drone photos, videos and arial photos on jobsites. Document filing: file, audit, and organize project documents. Meeting Minutes: taking, preparing, editing and distributing various meeting minutes. Misc. Errands: Run occasionally errands, pick up blueprints, etc. Office Pick Up / Organization: Help keep the office area / conference rooms clean, picked up, organized, etc. Project Status Meetings / Schedule Reviews: Assist with scheduling and logistics of these meetings as well as taking notes during the meetings. Templates / Guides / Checklists: Assist with preparing, updating, and maintaining company templates, guides, checklist and other documents for use on projects. Cross Training w/Administrative Assistant tasks: provide coverage for Administrative Assistant responsibilities as needed. Miscellaneous: Other duties as assigned to support a team-based work environment. Desired Qualifications of Project Assistant: Organization: Demonstrates strong organizational skills with the ability to manage, track, and maintain accurate documentation and information. Technical Proficiency: Strong knowledge of Microsoft Office products and PDF editing software, with the ability to use technology to support efficient workflows. Communication: Ability to communicate effectively both verbally and in writing, ensuring clarity, accuracy, and professionalism in all interactions. Professional Support & Collaboration: Demonstrates a strong commitment to supporting internal teams and external partners through responsiveness, reliability, and a collaborative approach. Attention to Detail: Maintains a high level of accuracy and attention to detail across all tasks, documentation, and communications. Construction Experience: Prior construction experience preferred, with an understanding of construction processes, documentation, and project workflows.

How to Apply: To ensure your application is properly reviewed, please apply directly through our official company website: 👉 ************************************************************** Applications submitted through other platforms may not be considered. Role Summary: The Project Manager Assistant provides comprehensive administrative, coordination, and operational support to the Project Management team. This role plays a critical part in supporting successful project execution by assisting with project setup, documentation, scheduling, billing coordination, recruiting support, and ongoing project tracking. The Project Manager Assistant works closely with Project Directors, Project Managers, Finance & Administration, and other internal stakeholders to ensure projects are organized, compliant, and progressing efficiently. Responsibilities: • Support Project Managers by proactively managing assigned administrative and coordination tasks. • Perform project start-up activities, including scheduling kickoff meetings, creating electronic and physical project folders, preparing and distributing project introduction letters, and confirming project-specific billing, contact, and shipping information. • Prepare project-specific submittal packages, including product documentation, testing reports, color samples, approval materials, and other required items for Project Manager review. • Assist with project documentation management, including highlighting drawings, scanning/printing plans, filing notices to owner, creating transmittals, managing LEED documentation, and maintaining internal databases. • Monitor and maintain accurate project schedules, milestones, and release dates within the company intranet and tracking systems. • Assist with change order tracking by monitoring pending change orders, confirming required approvals, and ensuring accepted change orders are properly entered for financial processing. • Support project closeout activities, including preparing closeout documentation, completing closeout checklists, and coordinating final project records. • Assist the Finance & Administration team with monthly billings, certificate of insurance requests, bonding-related tasks, and other project-related financial coordination as needed. • Maintain and update internal spreadsheets and trackers, including job balance reports, major material tracking, milestone trackers, and closed project logs. • Support recruiting and staffing efforts by coordinating with recruiting services, scheduling interviews, attending career fairs or recruiting events, monitoring applications, and assisting with candidate pipeline development. • Serve as a departmental liaison by supporting onboarding activities, maintaining personnel trackers, and assisting with internal communications and morale-related initiatives. • Draft departmental notices, customer correspondence (including notice-to-customer letters), and internal communications as assigned. • Perform additional administrative, research, data entry, or special projects as assigned by Senior Management. Qualifications: • Background or experience in architecture, engineering, construction, or related industries preferred. • Experience with exterior cladding systems or building products preferred. • Strong organizational skills with exceptional attention to detail and accuracy. • Ability to manage multiple tasks with varying priorities in a fast-paced environment. • Strong written and verbal communication skills; ability to interact professionally with customers, internal teams, and senior leadership. • Proactive, self-motivated, and able to take ownership of responsibilities. • High level of discretion and ability to maintain strict confidentiality. • Proficiency in Microsoft Office and ability to learn internal project management and time tracking systems. • Working knowledge of ASTA (or ability to learn and develop proficiency) preferred.

Working Environment: Onsite NPK International Inc. (NYSE: NPKI) is the only site access solutions partner to manufacture and rent industry-leading sustainable composite matting, along with a full suite of services including planning, logistics, and remediation - so you can protect your people, the environment, and your bottom line. Job Summary: The Department Assistant provides basic administrative and organizational support within a location or functional area. Responsible for performing tasks such as answering phones and emails, managing calendars and schedules, maintaining files and databases, ordering office supplies, and coordinating meetings and travel. This role is crucial for ensuring a department runs smoothly by assisting staff with daily operations, handling correspondence, preparing reports, and managing basic bookkeeping and data entry. Key Responsibilities: Manages schedules, calendars, travel and completes expense reports for assigned area Handles correspondence (phone calls, emails, mail) for location or assigned area Maintains filing systems and database Prepares documents and reports Orders and manages office supplies Greets visitors Assists other team members with daily operational tasks Education and Experience Requirements Education: High School Diploma or educational equivalent Experience: No Experience Required, 1 year administrative experience preferred Microsoft experience preferred Additional Details: Generous Paid Time Off Competitive Compensation Benefits eligible day 1 of hire Employee 401(k) and employer contribution Employee Stock Purchase Plan (ESPP) WHY JOIN NPK? One of NPK's Core Values is Excellence. It means we are committed to delivering value through performance, innovation, and service quality, and that commitment starts with YOU! NPK is where you can challenge yourself in new and exciting ways and work in an environment that supports and values you. Here at NPK, we are committed to finding, developing, retaining, and rewarding the best talent while providing an environment where our employees can grow professionally and personally. WHAT WE VALUE At NPK, our values, safety, integrity, accountability, respect, and excellence are more than words-they are non-negotiable fundamentals that define what is important to us. They are the foundation for our purpose. Our purpose encapsulates how our values work together to drive our decision-making, actions, and behaviors. They help us create meaningful relationships with each other, our clients, and partners. Every day, we strive to live these values and fulfill our purpose, building a culture that reflects who we are and where we're headed. P - People Focused - First in every action U - United - Different voices make us stronger together R - Reliable - Unwavering in our quality and service P - Passionate - Energy and excitement is our fuel O - Optimistic - Any moment is a chance to shine S - Sincere - Authenticity starts with vulnerability E - Enterprising - Agility is the key to opportunity We are an equal opportunity employer. NPK and its affiliates do not discriminate against applicants or employees on the basis of race, color, age, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, disability, military service/veteran status, genetic information, or any other protected status. NPK International Inc. is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Manager, HR Governance & Compliance at *********************.

**Posting Title:** Field Administrative Assistant **Reports To:** Field Administrative Supervisor **Salary Range:** $22.00/hour to $28.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE PRODUCTION TEAM** The Production Team is responsible for overseeing Cupertino Electric's Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes. **ABOUT THE ROLE** The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site Cupertino Electric, Inc. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands-on experience in a fast-paced construction environment. The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities. **Onboarding Support:** Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance. Help coordinate site orientations and badging for new field employees. Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets. **Payroll Assistance:** Help enter and proofread timecards for the field staff to prevent payroll errors. Assist with distributing paychecks and ensuring timely delivery to field employees. Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking. **Resource Tracking:** Assist with tracking attendance and workforce resources on-site using Procore Workforce Management. Help manage daily roll calls and keep records updated for the Field Coordinator. **General Administrative Support:** Provide assistance with filing and organizing key project documents. Support dispatch, terminations, and personnel update (PARs) requests. Assist with ordering office supplies, coordinating catering for events, and submitting IT requests. Help maintain safety training records using Vairkko and assist with other administrative duties as needed. **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have strong attention to detail and excellent organizational skills. Your basic knowledge of the Microsoft Office Suite, particularly Excel and Outlook, complements your good communication skills and ability to work effectively in a team environment. You demonstrate a capacity to learn new software applications quickly and adapt to changing project requirements. While familiarity with construction or field-related work is a plus, it is not required. **WHAT YOU WILL GAIN** As a Field Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network as you interact with Field Union Management and Project Teams. You'll coordinate with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and customers. As you hit the ground running, you'll develop the skills to anticipate the administrative needs of the project and contribute to the team in a meaningful way. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._ **Education:** High School Diploma or GED required. Any college degree preferred. **Licensure/Certifications:** None required. **Experience:** Two (2) years of experience required in similar role with construction experience preferred. **Driving Record:** Valid state-issued driver's license and satisfactory driving record. **Bilingual Proficiency Requirement:** Bilingual proficiency in Spanish and English is required. **PHYSICAL REQUIREMENTS** : + Ability to move around construction sites as necessary. + Occasional lifting of office supplies or files may be required. _\#LI-SA1_ _*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship._ **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

As the Administrative Assistant at ASC Global, you will play a key operational role in ensuring the efficient day\-to\-day functioning of our Tamarac, FL headquarters. This on\-site position requires an organized, detail\-oriented, and proactive professional who can support executive leadership, streamline administrative workflows, and contribute to a high\-performance office environment. You will be directly responsible for managing office logistics, supporting internal teams, coordinating communications, and maintaining accurate records. Your contributions will help drive productivity, support company objectives, and create a positive, collaborative workplace culture. Key Responsibilities Administrative Support: Provide high\-level administrative assistance to executives and department heads, including calendar management, travel coordination, and meeting preparation. Office Operations: Maintain the smooth daily operations of the office, including supplies management, mail handling, equipment maintenance, and vendor coordination. Communication Management: Serve as the first point of contact for internal and external stakeholders, managing calls, emails, and in\-person inquiries with professionalism and efficiency. Documentation & Reporting: Prepare and maintain accurate records, spreadsheets, meeting minutes, and reports as needed to support various departments. Scheduling & Coordination: Organize internal meetings, conference calls, company events, and appointments while ensuring effective time management across teams. Process Optimization: Support the implementation and refinement of administrative processes to improve workflow and productivity. Project Assistance: Collaborate with HR, finance, and sales teams to provide support on special projects, employee onboarding, and internal communications. Team Collaboration: Foster a positive office culture by supporting employee engagement efforts and serving as a liaison between departments. Compliance & Confidentiality: Maintain confidentiality of sensitive information and ensure compliance with internal policies and procedures. RequirementsQualifications Required 2+ years of administrative, office coordination, or executive assistant experience Strong organizational and multitasking skills with attention to detail Excellent verbal and written communication abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Familiarity with Microsoft Teams, Google Workspace, or Zoom is a plus Ability to work independently and manage multiple priorities in a fast\-paced environment Professional demeanor, strong interpersonal skills, and a customer\-service mindset Preferred Associate's degree or higher in Business Administration or a related field Experience supporting executive teams in a corporate or high\-growth environment Bilingual in English and Spanish is a plus What We Offer Salary: $36,000-$40,000 per year, based on experience and qualifications 100% Employer\-Paid Health & Dental Insurance Collaborative and high\-energy culture with team\-building events and company outings Clear pathways for career development and advancement Opportunity to contribute to the strategic operations of a rapidly growing company Work Requirements Ability to Commute: Tamarac, FL 33321 (Required) Ability to Relocate: Must relocate to Tamarac, FL 33321 before starting work (Required) Work Location: In person Benefits What We Offer Salary: $36,000-$40,000 per year, based on experience and qualifications 100% Employer\-Paid Health & Dental Insurance Collaborative and high\-energy culture with team\-building events and company outings Clear pathways for career development and advancement Opportunity to contribute to the strategic operations of a rapidly growing company "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"700853235","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Employment \- Recruiting \- Staffing"},{"field Label":"City","uitype":1,"value":"Tamarac"},{"field Label":"State\/Province","uitype":1,"value":"Florida"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"33321"}],"header Name":"Administrative assistant","widget Id":"**********00072311","awli IntegId":"urn:li:organization:3758984","is JobBoard":"false","user Id":"**********00277007","attach Arr":[],"awli ApiKey":"86bseova2sjhdz","custom Template":"3","awli HashKey":"843d3ec372bd0e4ac3dadc3a90ab3ac6d620e189c0799c009a4639a8f4af553dda417695fb23a1d**********b50ed**********92a05e76cf7a9ede04d57785","is CandidateLoginEnabled":true,"job Id":"**********07301007","FontSize":"12","location":"Tamarac","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"nkfxpa8129a34a90a4fa5ad270c92b890422a"}

Job DescriptionAbout Us: We are a commercial renovation company specializing in interior build-outs, design-build projects, and finish carpentry throughout Pennsylvania, New Jersey, and Delaware. We take pride in delivering high-quality craftsmanship, reliability, and professionalism on every project. Position Overview: The Administrative Assistant will help keep our construction projects running smoothly by handling material orders, coordinating with suppliers, and providing administrative support. This role requires strong organizational skills, attention to detail, and the ability to communicate clearly with both office staff and field supervisors. Key Responsibilities: Receive material requests from supervisors and project managers Contact vendors for quotes, pricing, and availability Create and submit purchase orders (POs) for approved materials Track deliveries, verify packing slips, and match invoices to POs Maintain vendor and supplier account information Assist with scheduling, document filing, and data entry Support general office operations (emails, calls, spreadsheets, etc.) Coordinate with the accounting team for invoice processing and payment tracking Qualifications: 2+ years of administrative experience (construction or trades preferred) Strong communication and multitasking skills Experience using Excel, QuickBooks, or similar software Detail-oriented, dependable, and organized Ability to work independently and in a team setting Familiarity with construction materials or suppliers is a plus This is a remote position.

As a Production Administrative Assistant, you'll be responsible for providing administrative support to property management teams on behalf of clients. The Production Administrative Assistant interacts with a diverse group of clients and vendors, as well as internal contacts at all levels of the organization. You will exercise effective time management skills and a strong attention to detail to effectively prioritize and organize. This role is available at our Suburban corporate office in Hoffman Estates, Illinois. Your Responsibilities: * Process incoming mail, checks, special deliveries, and packages including proper sorting and distribution of mail. * Send proper items via courier to correct offices; sort and distribute items being returned via courier. * Compile and send checks to lockbox twice weekly. * Process incoming scanning requests and upload to appropriate databases, as requested. * Assist in applying postage for outgoing mail as requested by Sr. Production Assistant. * Monitor inventory of office and kitchen supplies and inform supervisor when items need replacing. * Provide reception coverage for lunches, breaks and time off. * Data entry of diverse information including leases, Certificates of Insurance and Information forms. * Assist with sending records to storage by packing up documents and tracking. * Order Special Delivery Services including 2-day, overnight, or same day mail deliveries, where tracking is required, on behalf of associations or staff. Order UPS, USPS, and FedEx supplies as needed. * Communicate and assist staff with any requests such as mailings, copies, scans, supplies or training on machines. * Communicate with clients, employees, and vendors to answer questions, explain information and address complaints. * Compile, copy, sort, scan and file records of office activities, business transactions, and other activities. * Review files, records, and other documents to obtain information to respond to requests. Skills & Qualifications: * High school diploma or equivalent required. Associate's degree or equivalent preferred. * One to two years' experience in administration and mail processing. Experience in property management, real estate, or residential management industries preferred. * Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions. * Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time. * Superior oral and written communication skills. * Must be able to lift and carry or otherwise move up to 30 pounds. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match. Compensation: $ 19.75 - $ 21.00 / hour Disclaimer Statement The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. #LI-MM1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Monday-Friday 8:00am - 5:00pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Requirements QUALIFICATIONS: Minimum high school diploma or equivalent Minimum 1 year of administrative experience preferred. Excellent verbal and written communication skills. Commitment to excellence and high standards. Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. Strong interpersonal skills. Ability to understand and follow written and verbal instructions. Ability to deal effectively with a diversity of individuals at all organizational levels. Good judgment with the ability to make timely and sound decisions.. Creative, flexible, and innovative team player Ability to work independently and as a member of various teams and committees. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. Acute attention to detail. Demonstrated ability to plan and organize projects. COMPETENCIES: Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. PHYSICAL DEMANDS AND WORK ENVIRONMENT: Continually required to stand, walk, sit, talk, and hear. Continually required to utilize hand and finger dexterity. Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard. Occasionally required to lift/push/carry items up to 30 pounds. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. We reserve the right to revise job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Description $20 - $22 per hour

Provide support to the General & Assistant General Manager by assisting homeowners and performing other administrative duties to ensure we deliver exceptional services and solutions that enhance the value of the property and the lifestyle of the residents. Compensation: $20 per hour FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future. Your Responsibilities: * Perform general administrative tasks (service requests, architectural requests) * Assist homeowners on a daily basis in an onsite office setting including in person, email and phone calls regarding all association business including registrations, permits, exterior modifications, compliance and general inquiries * Foster positive relationships with residents, vendors, and staff, promoting a sense of community and teamwork * General clerical task such as data entry, scanning, uploading documents, and notating accounts * Be knowledgeable of governing documents, rules and regulations * Assist with meeting preparation (including meeting packets, setup of tables, chairs, etc.) * Occasionally, attend board/committee meetings as needed and provide general support to the management team * Assist in organizing, planning and execution of community events including networking with businesses within the community * Assist with room rental contracts for private use of the community center including walkthroughs, collection of monies/documents, etc. Skills and Qualifications: * Willingness to ride/drive in a boat with a team member for lake front inspections * Exceptional interpersonal skills resulting in strong working relationships * Strong organizational skills * Outstanding communication skills with the ability to diffuse tense situations * Able to work collaboratively and cooperatively * Superb judgment and decision-making skills * Able to prioritize and adjust to incoming demands * Proficient with MS Office suite Education and Experience: * 2+ Years of office experience required * Property management experience a plus Physical Requirements: * Sit or stand for extended periods of time in an office environment * Able to safely lift, carry, and move up to 30 pounds * Ride/Drive in boat for lakefront inspections. Work Location: The Islands, 825 S Islands Drive West Gilbert, AZ 85233 Work Hours: Monday - Friday, 8 hours per day Travel Requirements: Some local travel required with the use of a personal vehicle What We Offer: * 10 company paid holidays * Paid volunteer time * Paid sick and vacation time * Medical, dental, vision * HSA and FSA * Company paid life insurance and Employee Assistance Plan * Supplemental life, disability, accident, critical illness, hospital indemnity * Identity theft, legal services * Pet insurance * 401(k) with company match About Us: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Experience exceptional service with a fulfilling career in property management with FirstService Residential. To learn more about our company and culture, visit ************************************** Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Holder Construction is seeking a Construction Administrative Accounting Assistant to join our project team in Sparks, NV. Qualified candidate will be responsible for providing onsite administrative and accounting support to our Project Management Team. Primary Responsibilities: * Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintain all office supplies, expense reports, and payroll * Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements * Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor * Work in conjunction with Project Manager's, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks * Complete various HR Administrative projects/reporting as needed, such as, new hire onboarding, compliance, benefits, and termination paperwork Qualifications: * Previous Experience: 5 plus years required in office administration or related field * Associate degree or higher preferred * Construction Industry knowledge experience a plus * Previous experience with D365 Finance and Operations software a plus * Strong Excel, Word, email, and other relevant computer skills * Strong work ethic, detail oriented, organized, ability to communicate, professional and dependable Holder Construction is seeking a Construction Administrative Accounting Assistant to join our project team in Sparks, NV. Qualified candidate will be responsible for providing onsite administrative and accounting support to our Project Management Team. Primary Responsibilities: * Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintain all office supplies, expense reports, and payroll * Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements * Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor * Work in conjunction with Project Manager's, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks * Complete various HR Administrative projects/reporting as needed, such as, new hire onboarding, compliance, benefits, and termination paperwork Qualifications: * Previous Experience: 5 plus years required in office administration or related field * Associate degree or higher preferred * Construction Industry knowledge experience a plus * Previous experience with D365 Finance and Operations software a plus * Strong Excel, Word, email, and other relevant computer skills * Strong work ethic, detail oriented, organized, ability to communicate, professional and dependable Holder Construction is seeking a Construction Administrative Accounting Assistant to join our project team in Sparks, NV. Qualified candidate will be responsible for providing onsite administrative and accounting support to our Project Management Team. Primary Responsibilities: * Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintain all office supplies, expense reports, and payroll * Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements * Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor * Work in conjunction with Project Manager's, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks * Complete various HR Administrative projects/reporting as needed, such as, new hire onboarding, compliance, benefits, and termination paperwork Qualifications: * Previous Experience: 5 plus years required in office administration or related field * Associate degree or higher preferred * Construction Industry knowledge experience a plus * Previous experience with D365 Finance and Operations software a plus * Strong Excel, Word, email, and other relevant computer skills * Strong work ethic, detail oriented, organized, ability to communicate, professional and dependable

One of Inc 5000's fastest growing companies, come join us! Our work environment is limitless, you matter to us, your great work will be recognized, and there are many opportunities for advancement. Davis Unlimited Information Technologies, Inc (DUIT) wants you! We have an opening for a System Administrator SkillBridge intern in our office headquarters. Davis Unlimited Information Technologies (DUIT)'s SkillBridge program is developed so the Service member not only obtain Industry skill sets, but also the skill sets required to meet customer's needs after completion of the SkillBridge program. We are looking to not only have the service member gain industry knowledge but also the knowledge required to employ them upon completion. The Path At our headquarters office in Maryland, we will assist retiring or transitioning Military Service members. DUIT has developed extensive SkillBridge job training and career development programs in the following career fields to enhance the opportunities for separating Service members: Program Manager Program Integrator Hardware Technician Acquisition Professional Network Engineer Software Engineer Cybersecurity Engineering IT Staffing All Applicants must have the following: approval from command and able to follow training plan requirements . Al l information provided is subject to verification. What you will get to do: System administrator: will get to use PowerShell Scripting, work within Microsoft Entra ID, Microsoft Azure, Microsoft Intune, and Microsoft Defender. The system administrator will learn security frameworks such as NIST SP 800-171 and CMMC. Requirements 5+ years administering Microsoft environments; 2-3+ years in Microsoft 365 GCC (GCC or GCC High) and Azure Government Strong PowerShell scripting for automation (Exchange Online, Entra ID, Intune, SharePoint, Graph) Hands-on with hybrid identity (Entra ID/Azure AD), Entra Connect/Cloud Sync, Conditional Access, MFA, PIM Endpoint management with Intune (Gov): device compliance, app protection, BitLocker, Autopilot, Windows Update for Business Email/collab: Exchange Online (mail flow, EOP, DKIM/DMARC/SPF), Teams (GCC nuances), SharePoint/OneDrive governance Security stack: Microsoft Defender for Endpoint/Office/Identity, Defender for Cloud/Cloud Apps, Sentinel basics (KQL) Azure (Gov): subscriptions/management groups, RBAC, VNets/NSGs, private endpoints, Key Vault, Storage/SAS, Backup/ASR Governance & compliance: Azure Policy, blueprints/landing zones (Gov), tagging, cost management, least-privilege design Backup/DR and change management (ITIL fundamentals); solid documentation skills GCC/Government Cloud Specifics Understanding of GCC vs GCC High boundaries, FedRAMP/NIST 800-171 alignment, and feature parity limitations Data residency/sovereignty and egress controls; third-party app restrictions in Gov tenants S/MIME, and certificate lifecycle basics CMMC (v2.0) Knowledge & Practices Working knowledge of CMMC Levels 1-2 and mapping to NIST SP 800-171/172 requirements Experience implementing and operating: Access control: role-based access, Conditional Access, device compliance, session controls Identification & authentication: MFA everywhere. Audit & logging: unified audit log, retention, Sentinel/Log Analytics queries & alerting; evidence collection. Splunk, Datadog or equivalent. Configuration management: secure baselines (STIG-informed), change tracking, policy as code (Azure Policy) Incident response: response procedures, post-incident reporting Data protection: Purview sensitivity labels, DLP (Exchange/SharePoint/Teams/endpoints), Information Barriers, eDiscovery Vulnerability & patch management across servers, endpoints, and cloud resources Contributing to SSPs, POA&Ms, and control evidence; supporting gap assessments and readiness for C3PAO audits Handling and safeguarding CUI, media protection, and secure file sharing within Gov boundaries Networking & Infrastructure Site-to-site VPN/ExpressRoute concepts for Gov, private DNS, split-tunnel considerations Zero Trust segmentation principles; endpoint and identity as security perimeter Automation & DevOps-Adjacent PowerShell modules (ExchangeOnlineManagement, Microsoft.Graph, Az, AzureAD/Entra), scheduled jobs, desired state configs CI/CD-style admin habits for scripts (version control, peer review), ARM/Bicep/Terraform (Gov aware) a plus Soft Skills Clear technical writing for auditors and leadership; ability to translate controls into actionable configurations Cross-team collaboration (Security, Compliance, Networking), vendor coordination, and user communication/training Certifications (Nice to Have) Microsoft: MS-102 (or MD-102), AZ-104, AZ-500, SC-200/300/400 Compliance/Security: Security+, CySA+, CISSP CMMC ecosystem: CCP/CCL (or equivalent training), experience with RPO/C3PAO engagements

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Join a Nationwide and Multi-Regional Top Workplace of 2025! Erickson-Hall Construction Co. is an Employee-Owned Company! Our foundation is built around construction done right by people who care, in partnership with people we care about! Please note that this position is based out of San Diego, CA. As an Administrative Assistant at Erickson-Hall Construction Co. you will grow your skills, knowledge, and learn best practices from an industry innovator. To be successful in this position you will need to be open to learning, disciplined and systems-driven, detail-oriented, comfortable working independently and have a genuine interest in helping team members with a positive and pro-active attitude. Duties: Administrative support on active construction site to the site-based project team Work with Superintendent, Project Manager, Project Engineer, Construction Manager, and team to understand the scope of work, schedule, project instructions, and responsibilities Data entry: Daily reports, RFI and Submittal Logs Track DSA inspection logs, Skilled & Trained workforce, and contractor's insurance Maintain job site-specific SDS and postings Ability to take meeting minutes Maintain the physical and electronic filing system for each job adhering to company standards Follow up with responsible parties to obtain/coordinate project information Requirements: Excellent attention to details and facility with numbers Ability to prioritize and multi-task, in a busy office environment Ability to work under minimum supervision & resolve issues independently based on project/company standards and verification of facts prior to releasing documents to client or outside agencies Self-starter with strong multi-tasking and follow-up skills Identifies and resolves problems in a timely manner Good judgment, logic, and ability to learn new things quickly Responds to requests for service and assistance Superb organizational skills and desire to get it right Must have good communication, teamwork, and organizational skills Proficient knowledge of Microsoft Office Suite. Oracle Primavera Contract Manager, Oracle Submittal Exchange, Bluebeam, and/or construction knowledge a plus. Typing of at least 50 wpm with emphasis on accuracy A valid driver's license and acceptable driving history is required Must possess a high school diploma or GED Benefits: Employee Stock Ownership Plan (ESOP) Profit-Sharing 100% employer-paid Health/Dental premiums for team members Generous Vacation and Sick Time off Nine(9) Paid Holidays - Including your Birthday! 100% employer-paid Life, AD&D, and Long Term Disability insurance Retirement plans with company contribution Subsidized tuition on Child Care Health/Dependent care FSA's Making a difference in the communities you serve Acknowledgments Erickson-Hall Construction Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any of the following, whether actual or perceived or based upon identification or association: race, color, religious creed, national origin, ancestry, age, medical condition, pregnancy or childbirth (and related medical conditions), physical or mental disability, genetic information, sex, gender (including gender identity and gender expression), sexual orientation, marital status, registered domestic partner status, military status, veteran status, political activity or affiliation or any other basis protected by law.

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Opportunity for advancement We are seeking a Accounting Administrative Assistant to join our team! The Accounting Administrative Assistant provides documentation, filing, and reporting support to the Accounting Manager and Accounting Clerk. This role ensures accounting records are organized, complete, and audit-ready, while assisting with preparation of draft financial reports and monthly close documentation. The ideal candidate has experience working in customer service, is extremely organized, and can maintain the highest level of confidentiality. Key Responsibilities Maintain organized digital and physical accounting files File and index: Vendor invoices Bank statements Insurance policies Property tax bills Loan and lender statements Assist in preparing draft reports, including: Expense summaries AR and AP aging reports CAM backup schedules Assist with preparation of monthly rent billing packages. Organize documentation for monthly close Assemble documents for audits, lenders, and ownership requests Track reporting deadlines and missing documentation Support onboarding of new properties from a documentation standpoint Qualifications 3+ years of administrative or accounting support experience preferred Strong organizational and documentation skills Experience supporting accounting or finance teams a plus Real estate or property management experience preferred but not required Proficiency with Microsoft Office, OneDrive, DropBox and cloud-based file systems High attention to detail and confidentiality Location This is an on-site position located in Downtown Los Angeles. Candidates must be able to reliably commute to DTLA.

Affirmative Action/ Equal Opportunity Employer The Administrative Assistant professional provides administrative support and handle numerous responsibilities. This person works with trades professionals, technical personnel, or with other administrative assistants. RESPONSIBILITIES: Coordinates administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients Performs a variety of administrative and clerical duties as assigned Responsible for electronic files and does research as required Uses the telephone, mail services and web sites in order to complete job functions Communicates on quasi-technical and programmatic elements Creates and manages spreadsheets, documents and databases Creates presentations, reports and documents Composes correspondence to clients and inner office personnel Uses computers and software, fax machines, photocopiers, scanners, and videoconferencing QUALIFICATIONS: Education/Experience: High School Diploma plus 2 years industry specific experience Computer experience (certificates of completion for courses a plus) Skills: Adapt and implement new procedures as required to provide excellent customer support Willing to learn new technologies and stay current on the latest industry trends Excellent listening, troubleshooting and problem solving skills Professionally and effectively communicate; both verbal and written at all levels within the organization Self-starter, able to work independently with minimum supervision Strong interpersonal skills and ability to work in a team environment Maintain complete confidentiality of sensitive information Proficient knowledge with MS Office365 applications General Requirements: US Citizenship required Ability to obtain and maintain a government security clearance May be required to work additional hours to support business objectives Limited availability to take leave during peak business cycles to support business objectives Ability to maintain valid driver's license issued within the United States and proof of personal liability insurance (applicable for mileage reimbursement) Local travel (DC Metro area) may be required