Office Assistant jobs at University at Buffalo - 39 jobs

Job Type: Support Staff - Non-Union Regular/Temporary: Regular Hours Per Week: 35 Building: Jerome L. Greene Science Center Salary Range: $42,600 - $45,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University's Mortimer B. Zuckerman Mind Brain Behavior Institute unites world-class scientists across diverse academic disciplines to conduct groundbreaking research that transforms our understanding of the brain and its influence on the mind and behavior. As a leading neuroscience institute, our mission is to decipher the mind and brain to better understand behavior. Our researchers are committed to foundational science, uncovering the principles that shape how the brain develops, functions, and recovers. With more than 50 labs, the Zuckerman Institute serves as a hub for collaboration, bringing together Columbia's top scholars to drive research in bold new directions. Located in Manhattanville, our state-of-the-art Jerome L. Greene Science Center provides an inspiring home for discovery in one of the world's most dynamic cities. The El-Shamayleh lab at Columbia University's Zuckerman Institute studies how the brain perceives visual objects. We seek a full-time employee to assist in neuroscience experiments involving animal behavioral training and neural data collection. The employee will participate in various aspects of daily experiments under close supervision from the PI and more senior lab members. Candidates with a strong academic background in neuroscience and data analysis are encouraged to apply. Ideally, the candidate should be willing to commit to this role for a minimum of 2 years. This is a full-time position. The Research Staff Assistant role is a grant-funded role and continued employment is contingent on the availability of funding by the Lab. Responsibilities Assists in conducting daily neuroscience experiments. Assists in project design and data analysis. Performs behavioral training of large vertebrates. Performs other laboratory setup duties as assigned by the PI. Minimum Qualifications * Bachelor's in neuroscience, biology, or a related scientific field. * Minimum of 6 months of related experience in a research laboratory. Preferred Qualifications Familiarity with neuroscience obtained through advanced undergraduate coursework. Familiarity with using MATLAB for data analysis. Knowledge of visual neuroscience. Experience working with research animals. Willingness to learn new techniques, ability to function in a fast-paced work environment, and readiness to be part of a dynamic team environment. Strong organizational and communication skills. Ability to perform work in accordance with safety regulations and standard lab protocols. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Job Type: Support Staff - Non-Union Bargaining Unit: Regular/Temporary: Temporary End Date if Temporary: 6 months from hire date Hours Per Week: 35 Salary Range: $40,400-$40,400 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Biological Sciences at Columbia University is hiring a Research Staff Assistant to support the Yuste Lab in research activities such as animal colony, supply, equipment, and compliance. The incumbent will support the lab's research in Neurobiology. This is a 6-month, full-time, grant-funded position, with the possibility of renewal contingent on funding approval. Responsibilities Assists with molecular biology experiments and preparation: CRISPR, Western Blot, and Culture Prep, and ensures accurate and reliable results. Ensures compliance with laboratory health and safety rules and regulations in close collaboration with the Office of Environmental Health and Safety (EHS). Performs routine maintenance and calibration of equipment to ensure true accuracy. Collects and maintains research data and archives. Monitors laboratory supplies and ensures prompt ordering. Keeps the laboratory clean and organized. Performs other duties as assigned. Minimum Qualifications * High school diploma or equivalent required. * 0-3 months of experience in a research environment. Preferred Qualifications * Bachelor's Degree in Biology, Neurobiology/Science, Biochemistry, or other similar field. * 12 months of experience in a research environment. Other Requirements Excellent written, verbal, and interpersonal communication skills. Ability to maintain high confidentiality and professionalism. Strong multi-tasking, prioritization, and organization skills. Attention to detail, research, critical thinking, analytical and problem-solving skills. Self-starter, a fast learner who can work independently under limited supervision. Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Job Type: Support Staff - Union Bargaining Unit: Local 2110 Regular/Temporary: Regular Salary Range: $61,765 - $67,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Center on Global Energy Policy (CGEP) seeks a proactive and professional Administrative Coordinator to maintain a consistent front-desk presence and represent CGEP to internal and external visitors. Under the supervision of the Senior Administrative Manager, the Administrative Coordinator will also assist with additional responsibilities and provide administrative support to the Founding Director.. The Administrative Coordinator is a resource for the Center's daily operations, managing basic tech support, coordinating mail and deliveries, arranging catering for meetings, and overseeing general office management to ensure a smooth and professional environment. This is a full-time, in-person role based in New York City and requires on-site presence at the Center five days per week. Responsibilities Responsibilities include, but are not limited to, the following: Front Desk and Office Management Serve as the first point of contact for visitors, staff, and callers to the Center; maintain a welcoming and professional front office environment Coordinate office maintenance and technology support, escalating issues to IT or facilities as needed Arrange catering for meetings and events; assist with room setup and logistics Monitor shared spaces to ensure functionality and readiness for guests Oversees space management, including but not limited to logistics, and interfacing with CUIT, security, and facilities. Administrative Support for Founding Director's Office Provide backup scheduling support for the Founding Director, including calendar coordination and meeting logistics. Support travel planning, expense reconciliation, and contact management Maintain confidentiality and discretion while supporting high-level engagements. Responsible for shared inbox, including answering and assigning incoming inquiries and creating tasks accordingly in CGEP's project/task management system. Maintain up-to-date contact database for Director's Office, ensure accuracy of information Minimum Qualifications Bachelor's degree or equivalent in education and experience, up to two years of related experience. Strong computer skills and proficiency in Microsoft Office and G-Suite. Strong interpersonal skills, with the ability to foster a welcoming and inclusive office environment A commitment to customer service and a can-do attitude Flexible, positive, and solution-oriented approach to work and workplace relationships Some night and weekend availability is preferred Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Job Type: Support Staff - Non-Union Bargaining Unit: Regular/Temporary: Temporary End Date if Temporary: One year from hire date. Hours Per Week: 20 Salary Range: $25,200-$25,200 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Biological Sciences at Columbia University is hiring a Research Staff Assistant to support the Sella Laboratory. The Sella Lab conducts research that combines mathematical modeling and statistical analyses of genomic data to study questions in population and evolutionary genetics. It is an interdisciplinary and collaborative environment committed to promoting a culture of diversity and inclusion in science. The Research Staff Assistant will report to Dr. William Milligan. The incumbent will use mathematical modeling techniques and analyze comparative genomics data to study mutagenesis in mammals. This is a part-time, temporary role, subject to continuous funding. Responsibilities Uses high-performance computing to analyze a large comparative genomics dataset. Assist in designing and developing approaches to investigate mutagenesis with available data. Assists in the preparation and submission of a manuscript related to the research performed. Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * A bachelor's degree is required in a scientific discipline. * Minimum one year of experience in a research environment. Preferred Qualifications * Research experience in evolutionary or population genetics. * One or more scientific publications in a field to mutagenesis, evolution, or population genetics. Other Requirements Excellent written, verbal, and interpersonal communication skills. Ability to maintain high confidentiality and professionalism. Strong multi-tasking, prioritization, and organization skills. Attention to detail, research, critical thinking, analytical and problem-solving skills. Self-starter, a fast learner who can work independently under limited supervision. Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 hours Standard Work Schedule: Building: Salary Range: $64,350.00 $66,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Gertrude H. Sergievsky Center is seeking a highly organized and proactive Administrative Assistant to serve as a key administrative support resource and front-facing representative of the Center. This role is responsible for ensuring smooth daily office operations, providing excellent customer service to visitors and staff, and supporting a variety of administrative and research-related activities. The Administrative Assistant will manage front desk functions, coordinate office logistics, assist with facilities and space management, and support ongoing projects requiring strong organizational and communication skills. This position plays an essential role in maintaining a professional, efficient, and welcoming work environment. This is a full-time, fully on-site position that requires consistent and reliable attendance. Responsibilities Front Desk & Office Operations Greet and assist all visitors at the front desk in a professional and welcoming manner. Answer, screen, and route incoming calls and messages. Manage office supply inventory, including water deliveries, printer maintenance, toner, and coffee/tea restocking. Process and distribute mail, packages, courier deliveries, and e-faxes. Handle key card access requests, key distribution, conference room scheduling, and maintain front desk organization. Coordinate with Facilities and Housekeeping to support space maintenance, including submitting facilities work orders. Perform additional administrative tasks and responsibilities as assigned. Minimum Qualifications * Bachelor's degree or equivalent in education and experience. Preferred Qualifications Strong verbal and written communication skills. Excellent attention to detail with strong organizational and multitasking abilities. Demonstrated customer service orientation and ability to collaborate effectively within a team. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, and OneDrive. Relevant administrative experience. Other Requirements This position is full-time and fully on-site. Regular and punctual attendance is required to ensure smooth daily operations. Ability to manage multiple competing priorities in a fast-paced environment. Demonstrated discretion and professionalism when handling confidential information. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Job Type: Support Staff - Union Bargaining Unit: Local 2110 Regular/Temporary: Regular Hours Per Week: 35 Standard Work Schedule: 9 am - 5 pm Building: Lewisohn Hall Salary Range: $59,000 - $62,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Ensures various levels of administrative support are provided to the Dean of Students (DOS) Office. The incumbent will ensure the execution of all tasks necessary for the effective delivery of DOS services. The incumbent will serve as the first point of contact for students visiting the DOS offices or who reach out via phone or email. The incumbent will also ensure proper processing of a range of essential functions, including but not limited to corrective, academic actions, major declarations, incomplete/deferred exams and graduation clearance. Through collaboration with both the director and the broader operations and information systems team, the incumbent will identify, test, and execute projects that drive continuous improvement and operational excellence across the entire student service portfolio. The incumbent will also support the Dean of Students directly with scheduling and other administrative tasks. Responsibilities Act as the first point of contact for visitors to the DOS office, providing welcoming, supportive, and responsive environments for students and others who arrive at the front desk of the DOS office. Respond to incoming calls and emails to shared DOS inboxes in a timely, courteous, and helpful manner. Assist with coverage of other operations front desks, including the Academic Resource Center and Admissions Office. Assist with Educational Financing incoming calls and emails. Execute administrative processes related to onboarding new students. including but not limited to: Assign academic advisors and provide students with registration appointments. Collect and distribute student IDs. Collaborate with Academic Advisors on the delivery of Academic Planning Sessions for newly admitted students, including creation, editing, and virtual hosting of these events. Manages all logistics related to scheduling and proctoring the four placement exams given at the School of General Studies: Math Part I, Math Part II, Quantitative Reasoning, and Chemistry; schedules any rooms required for hosting exams and entry of all exam scores into appropriate information systems. Serve as the primary contact for vendor orders and billing for DOS-related events, scheduling regular supply deliveries, managing ad hoc supply and catering requests, and reconciling billings and receipts for these purchases. Primary responsibility for timely administrative processing of registration and enrollment-related requests, including registration adjustments, withdrawal submissions, and reenrollment requests via the Salesforce platform and via the SIS mainframe. Review student and advisor system requests for overdue, incorrect, or incomplete submissions and correct as needed. Work closely with the Director to secure successful outcomes for students granted incomplete grades, including scheduling incomplete exams, securing testing materials, proctoring exams, and communicating with professors. Documentation: Create and maintain excellent documentation in support of the proper execution and ongoing training on internal policies and procedures. Meticulously update project documentation, project management information system as well as student database applications. Change Management: Continuously identify, evaluate and execute positive operational improvements adhering to established procedures to mitigate risks. Examples include the creation of new or improved reports in Salesforce. Assist Director with record-keeping tasks related to academic performance including academic review scheduling, academic/disciplinary checks, and processing of Phi Beta Kappa and Honor Society awards. Support the Dean of Students with interdepartmental calendar management, room scheduling, event planning, purchasing related to meetings and events, student issues, and travel arrangements. Other duties as assigned. Minimum Qualifications High school or the equivalent is required. Receptionist, data entry, and PC experience required. Some college preferred. Three years of related experience required. Ability to handle a variety of simultaneous activities, attention to detail, and ability to follow through are a must. Ability to learn, understand, and utilize various technological applications. Good interpersonal, organizational, and communication skills required. Familiarity with Columbia University's Student Information System (SIS) and the policies of the School of General Studies is highly desirable Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $70,000 - $73,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Benefits proudly supports a community of over 18,000 benefit-eligible employees, retirees, and eligible dependents by offering a comprehensive health and wellness suite that promotes health, well-being, educational opportunities, and long-term financial security for retirement. Reporting to the Assistant Director of Leave Management and working closely with all members of the Leave Management Office (LMO), the coordinator responds to inquiries and processes all aspects of benefits, employee leaves, workplace accommodations, and related programs to ensure compliance with university policies and federal and state leave regulations while providing expert guidance and excellent customer service to employees, managers, and human resources professionals. Responsibilities * Ensure timely intake of requests for leaves and workplace accommodations and strive to provide a resolution within 72 hours. Take prompt action to address and resolve inquiries or requests raised by employees. Engage in direct communication with employees. When necessary, escalate issues to the relevant team members or other appropriate individuals. * Assume responsibility for reviewing and responding to all inquiries related to leaves coming from employees, managers, departments, and vendors. * Conduct comprehensive research to resolve escalated issues internally or in coordination with the LMO team and outside vendors. * Review all incoming mail, and coordinate all vendor requests. Coordinate with payroll and local schools/departments to manage the overpayment process. * Support metrics reporting and trend analysis. Ensure Data Integrity and offer process improvement recommendations. Generate and present metric reports regularly to analyze disability leave and Workers' Compensation data and trends. * Work with the LMO Team to ensure program policies, procedures, and established administrative practices are followed to guarantee compliance. * Create and maintain complete and accurate records in hard copy and digitally as applicable. * Monitor and track critical dates in the leave cycle and communicate with the employee and manager/department HR as appropriate. Work with employees and managers to ensure proper timekeeping and the calculation of salary continuation, wages, or other employment records. * Maintain program databases and systems. Responsible for the documentation and updating of all processes. * Draft and maintain regular communications with stakeholders, including sending required notices, forms, and letters. * Secure and provide analysis of information, including medical documentation about employees' eligibility status, medical condition(s), occupational or employer requirements, and statutory regulations, to accurately determine eligibility for leave. * Participate in delivering leave-related training to employees, managers, department administrators, and human resources professionals. * Ensure federal and state compliance with all leaves, including certification of FMLA leaves, by maintaining current knowledge of leave laws and regulations. * Assist with other area assignments periodically to foster ongoing growth, development, and depth of knowledge. * Assist in preparing and submitting the annual OSHA and DOL reporting. * Other duties as assigned. Minimum Qualifications * Bachelor's degree and/or equivalent experience and two years of professional experience. Preferred Qualifications * Knowledge of federal and state leave-related regulations, including FMLA, ADAAA (including the interactive process), and HIPAA. * General understanding of employee benefits as they relate to leaves of absence, including FMLA, Paid Family Leave, Short/Long Term Disability, Workers' Compensation, COBRA, etc., * Working knowledge of PeopleSoft or comparable enterprise HRIS platforms. Other Requirements * Excellent proficiency with Microsoft Office programs and databases. * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism with a client focus. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $65,000.00 - $70,680.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Division of General Medicine/Hospitalist Program seeks a highly motivated and detail-oriented Administrative Coordinator to provide comprehensive administrative support onsite at the Columbia University Medical Center. Reporting jointly to the Divisional Administrator and the Medical Director of the Hospitalist Program, this role supports both leaders and the broader Hospitalist office team. The ideal candidate will possess strong organizational skills, the ability to manage multiple priorities simultaneously, and a proactive approach to problem-solving. This position plays a key role in ensuring the smooth operation of the Hospitalist Program, including managing calendars, coordinating meetings, maintaining office systems, and supporting recruitment and scheduling efforts. The Administrative Coordinator will also be a member of the division's core administrative team, collaborating with colleagues in People & Culture, IT, and Procurement to support division-wide initiatives such as events and communications. Responsibilities * Serve as the primary liaison between the divisional administrative team and the Hospitalist group. * Provide administrative support to over 35 physicians and 75 physician assistants at Milstein Hospital. * Manage physician scheduling, maintain the Medical Director's calendar, coordinate meetings, and support working groups and social events. * Facilitate recruitment efforts, including preparing interview itineraries and escorting candidates. * Oversee the Hospital Medicine administrative office, including responding to external inquiries, submitting facilities requests, and maintaining office supplies and organization. * Administer the Hospitalist moonlighting program, including scheduling and monthly payroll submissions. * Support clinical appointment and reappointment processes in collaboration with the Manager of People & Culture. * Track professional practice evaluations, expirables, compliance documentation, and Medicaid recertifications. * Participate in weekly core administrative team meetings and assist with division-wide events such as grand rounds, retreats, and holiday gatherings. * Perform additional duties as assigned by the Divisional Administrator and Medical Director. Minimum Qualifications * Bachelor's degree or equivalent combination of education and experience. * Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams). * Ability to handle sensitive and confidential information with discretion. * Strong attention to detail and excellent organizational skills. Preferred Qualifications * At least two years of relevant administrative experience. * Experience with EPIC and Amion (or similar scheduling systems). * Ability to quickly learn new platforms (e.g., Columbia website CMS, Symplr, ARC, Interfolio). * Interest or experience in scheduling, website maintenance, and billing processes. Other Requirements * Successful completion of applicable compliance and systems training requirements. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,000 - $68,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols. Responsibilities * Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed. * Confirm provider participation status with patient's insurance plan/network. * Encourage patient usage of Columbia Doctors patient portal. * Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services. * Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic. * Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment. * Maintain access to all appropriate payer portals. * Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained. * Capture Worker's Comp and No-Fault information as it applies and verify that all case information is open and valid. * Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information. * Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic. * Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts. * Process credit cards, checks and cash payments and post information in Epic. * Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling. * Review and work the daily Televox report by canceling and rescheduling the patients in Epic. * Assist in maintenance and creation of appointment scheduling templates. * Assist with special projects and tasks. * Interface with billing and coding teams as needed. * Participate in meetings regarding the practice. * Manage faxes, emails, and phone calls. Minimum Qualifications * Bachelor's Degree or equivalent in education and experience * Strong organization, problem-solving, computer and communication skills Preferred Qualifications * Experience with Epic EMR is desirable * Experience working in an academic medical center or physician practice Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 hours * Standard Work Schedule: * Building: * Salary Range: $64,350.00 $66,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Gertrude H. Sergievsky Center is seeking a highly organized and proactive Administrative Assistant to serve as a key administrative support resource and front-facing representative of the Center. This role is responsible for ensuring smooth daily office operations, providing excellent customer service to visitors and staff, and supporting a variety of administrative and research-related activities. The Administrative Assistant will manage front desk functions, coordinate office logistics, assist with facilities and space management, and support ongoing projects requiring strong organizational and communication skills. This position plays an essential role in maintaining a professional, efficient, and welcoming work environment. This is a full-time, fully on-site position that requires consistent and reliable attendance. Responsibilities Front Desk & Office Operations * Greet and assist all visitors at the front desk in a professional and welcoming manner. * Answer, screen, and route incoming calls and messages. * Manage office supply inventory, including water deliveries, printer maintenance, toner, and coffee/tea restocking. * Process and distribute mail, packages, courier deliveries, and e-faxes. * Handle key card access requests, key distribution, conference room scheduling, and maintain front desk organization. * Coordinate with Facilities and Housekeeping to support space maintenance, including submitting facilities work orders. * Perform additional administrative tasks and responsibilities as assigned. Minimum Qualifications * Bachelor's degree or equivalent in education and experience. Preferred Qualifications * Strong verbal and written communication skills. * Excellent attention to detail with strong organizational and multitasking abilities. * Demonstrated customer service orientation and ability to collaborate effectively within a team. * Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, and OneDrive. * Relevant administrative experience. Other Requirements * This position is full-time and fully on-site. * Regular and punctual attendance is required to ensure smooth daily operations. * Ability to manage multiple competing priorities in a fast-paced environment. * Demonstrated discretion and professionalism when handling confidential information. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $59,390 - $59,390/Annually The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Senior Associate Director, Visitor Relations, the Administrative Assistant provides comprehensive administrative, operational, and programmatic coordination for the Visitors Center. The role serves as a primary point of contact for prospective students, families, campus partners, and University visitors. The incumbent coordinates on-campus visit programs that support recruitment and yield efforts for Columbia College, Columbia Engineering, and General Studies; oversees front-desk and daily operational functions of the Visitors Center; assists with visitor communications and logistics; and provides analytical and administrative support to leadership. The position requires the ability to manage competing priorities in a high-volume environment and regular interaction with internal and external stakeholders. Responsibilities * Performs core administrative and operational activities of the Visitors Center, ensuring continuity of daily operations and a high-quality visitor experience. * Serves as a primary point of contact for prospective undergraduate and graduate applicants, families, school counselors, and University visitors; conveys accurate information regarding admissions processes, visit programming, and University messaging. * Coordinates on-campus visit programs and group tours, including scheduling, space coordination, visitor flow management, and logistical planning in partnership with Admissions staff and campus service providers. * Responds to visitor concerns and operational issues; determines appropriate escalation to senior leadership when necessary. * Provides comprehensive administrative support to the Visitors Center, including calendar and schedule management, facilities and service requests, supply coordination, inbox management, and phone coverage. * Performs daily opening and closing activities for the Visitors Center; maintaining the physical presentation and readiness of public-facing spaces. * Provides group visit logistics, supports tour dismissal processes; and imparts guidance and direction to student tour guides and front-desk student staff during daily operations. * Coordinates onboarding, training, and ongoing guidance for student workers supporting front-desk and visitor operations; supports student worker engagement activities and events. * Collects and maintains visitor surveys and statistical data; and prepares regular reports and summaries for the Senior Associate Director to support operational planning and decision-making. * Collaborates with internal University partners (Admissions, Facilities, Public Safety, Events, and other administrative units) to ensure seamless coordination of visits and programs. * Represents the Visitors Center professionally in interactions with internal and external stakeholders, exercising discretion when handling sensitive or confidential information. * Performs other related duties as assigned. * Minimum Qualifications * High School diploma or the equivalent required. * A minimum of three years of progressively responsible administrative or operational experience, or an equivalent combination of education and experience, preferably in a university or other complex organization. * Excellent verbal, written, interpersonal, and organizational skills. * Demonstrated ability to exercise sound judgment, discretion, and professionalism in a high-volume, public-facing environment. * Strong attention to detail and ability to manage multiple priorities simultaneously. * Proficiency with Google Workspace and Microsoft Office applications. Preferred Qualifications * Some college preferred. * Knowledge of high volume visitor management is preferred. * Experience supporting visitor operations, event coordination, or front-facing service environments preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: 1199 Clerical * Regular/Temporary: Regular * Hours Per Week: 26 * Building: Butler Library * Salary Range: $26.86 - $26.86 per hour entry rate ($27.70 - $27.70 per hour minimum rate) The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Libraries is currently seeking applicants for the position of Bibliographic Assistant VI in the department of Collections Acquisition & Metadata Services. Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries' collection includes resources in more than 450 languages and primary source materials that span over 4,000 years of human thought. The collections include over 15 million volumes, with access to over 7 million online electronic resource titles, nearly 300,000 linear feet of manuscripts and archives, over 150,000 maps, and over 1.2 million graphic and audio-visual materials. Through an extensive global network of library partnerships, Columbia Libraries also facilitates access to collections at academic, research, and public libraries across the country and the world. The Bibliographic Assistant in this position will work mainly with monograph material in the Japanese language and process the material for discovery in the Libraries catalog. The incumbent will perform all phases of bibliographic editing for monographic materials received from acquisitions departments. Schedule: This position is part time, 26hrs/week. Test: Language tests will be given on the day of the interview, including the Hepburn Romanization System. Responsibilities * Provides original and copy cataloging support for monograph material. * Receives and processes the materials. * Prepares materials for binding and preservation. Update related records in CLIO as needed. * Assists in the acquisitions process for ordering and receiving of Japanese language materials in all formats as needed. * Processes gift and exchange materials; sends gift acknowledgments as needed. * Maintains and reports monthly statistics. * Other duties as assigned. Minimum Qualifications * High school diploma and/or its equivalent and one year of related experience required. * Advanced working knowledge of the Japanese language and culture. * Good verbal and written communication skills in English and Japanese. * Good computer skills and familiarity with Microsoft Word and Microsoft Excel. * Strong attention to detail and flexibility with job assignments. * Ability to interact with a diverse group of colleagues and library users. * Ability to push, pull, and lift up to 40lbs. Preferred Qualifications * Bachelor's degree preferred. * Familiarity with the Hepburn Romanization System preferred. * Previous library experience in acquisitions and/or cataloging preferred. * Experience with OCLC Connexion preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Colgate University is a special place to work and offers many unique opportunities, including the ability to work with and among world class faculty and staff at a highly selective residential liberal arts institution. This position provides an opportunity to become familiar with the variety of regular positions that are available at the University, as well as the ability to add employment at a distinct University to your resume. Successful candidates for this position will earn sick leave, paid time off, free parking, and a University 'Gate Card that provides access to fitness facilities, athletic and cultural events, as well as a discount on many items at the University Bookstore. This type of appointment is not approved to work more than 999 hours per year for all positions combined. Should incumbents work more than a total of 999 hours in a year the appointment may not continue beyond one year of service. As a casual wage staff member, you may be called upon to work in one of the various Colgate departments or locations. These positions may be long or short term and can be either full time or part time, depending upon the need. Generally, the hours will fall during a typical business work day of 8:00 am - 5:00 pm but may have varying degrees of flexibility. Job duties will be based on the particular department and skills required. Accountabilities Temporary employees support various departments or locations during peak periods or employee absences. Requirements Professional Experience/ Qualifications Must be capable of working collegially with a diverse group of faculty, staff and students on a daily basis. Positions may require some of the following: * Familiarity with an office setting * Ability to follow directions * May require good dexterity * Ability to perform repetitive tasks such as document or mail processing * Customer Service experience in a retail environment * Experience using a cash register * Attention to detail * Ability to work in a fast-paced environment * May require a valid driver's license * Must be dependable and able to work flexible hours as needed Preferred Qualifications * An Associate's degree is preferred. Education Physical Requirements Other Information

We currently have an exciting opportunity for an Administrative Aide supporting the Annual Giving Team and its fundraising efforts in the Development and Alumni Relations Office. The selected candidate will interact regularly with donors, answering alumni giving related email and phone inquiries, coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed. Qualifications A Bachelor's degree and the equivalent of 1 year of office experience or an Associate's degree and the equivalent of 2 years of office experience is preferred. A minimum of a high school diploma and 3 years of office experience is required. Proficiency with intermediate to advanced Microsoft Office applications is preferred. Additional Information In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. New York University Stern School of Business, located in the heart of Greenwich Village and deeply connected with the City for which it is named, is one of the nation's premier management education schools and research centers. NYU Stern offers a broad portfolio of transformational programs at the graduate, undergraduate and executive levels, all of them enriched by the dynamism and deep resources of one of the world's business capitals. NYU Stern is a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen. NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

NYU's Stern School of Business has an exciting opportunity for an Administrative Aide supporting the Doctoral Programs department. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed. Qualifications A Bachelor's degree and the equivalent of 1 year of office experience or an Associate's degree and the equivalent of 2 years of office experience is preferred. A minimum of a high school diploma and 3 years of office experience is required. Proficiency with intermediate to advanced Microsoft Office applications is preferred. Additional Information In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. New York University Stern School of Business, located in the heart of Greenwich Village and deeply connected with the City for which it is named, is one of the nation's premier management education schools and research centers. NYU Stern offers a broad portfolio of transformational programs at the graduate, undergraduate and executive levels, all of them enriched by the dynamism and deep resources of one of the world's business capitals. NYU Stern is a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen. NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

We currently have an exciting opportunity for an Administrative Aide supporting the Undergraduate College on the Student Engagement team. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed. Qualifications A Bachelor's degree and the equivalent of 1 year of office experience or an Associate's degree and the equivalent of 2 years of office experience is preferred. A minimum of a high school diploma and 3 years of office experience is required. Proficiency with intermediate to advanced Microsoft Office applications is preferred. Additional Information In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. New York University Stern School of Business, located in the heart of Greenwich Village and deeply connected with the City for which it is named, is one of the nation's premier management education schools and research centers. NYU Stern offers a broad portfolio of transformational programs at the graduate, undergraduate and executive levels, all of them enriched by the dynamism and deep resources of one of the world's business capitals. NYU Stern is a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen. NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Involved in administrative and general assistance type office work for one or several professors, as their primary responsibility. Incumbents provide comprehensive support to centers, institutes, committees, programs and/or conferences. Handle complex budget work. Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the departmental offerings and policies. Interact with the general public and act as NYU contact/liaison. Interact with University personnel including those at the senior level regarding specific issues and problems. Customize and/or compose letters in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants. Qualifications Required Education:High School diploma or equivalent or an Associate's degree or some college.Preferred Education:Bachelor's degree.Required Experience:3 years of office experience (with High School diploma). 2 years of office experience (with Associates degree or some college).Preferred Experience:1-2 years of office experience (with Bachelor's degree).Required Skills, Knowledge and Abilities:Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.Preferred Skills, Knowledge and Abilities:Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access. Additional Information In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU Law is an intellectual powerhouse and innovator in legal education, known for its focus on leadership, global issues, and public service. As part of this diverse and accomplished community, you'll work with top faculty, support learning and research, and have regular opportunities to develop professionally. Located in Greenwich Village, one of New York's most inviting neighborhoods, the Law School offers highly competitive benefits and perks, notably tuition remission. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Vacancy #: WF250232 Apply by: January 27, 2026 Title: Administrative Assistant 2 Salary: $59,787 Grade: CSEA SG-15 Hours: Academic Year 8:00am-4:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer Duration: Contingent Permanent Requirements: COMPETITIVE MINIMUM QUALIFICATIONS: Candidates must have a reachable score on the University at Albany Administrative Assistant 2 Exam List OR Be a current NYS employee and have a current permanent appointment with 1 year of service as an Administrative Assistant 2, or in a title eligible to transfer to Administrative Assistant 2 OR Be a former NYS employee eligible for reinstatement to the title of Administrative Assistant 2 May be filled from a mandatory reemployment list if one is in effect at the time of appointment. Any resumes received that do not meet the above requirements as described will be deemed unqualified. Additional Information: * Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community * Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role * Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): ********************************** Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Application Instructions: Applicants must submit the below documents through the online application process. Accommodations can be provided to applicants who need assistance applying online. * Classified Employment Application Form * Employment and Experience Form * Optional: Resume and/or cover letter may be uploaded as an additional document. Please note that the application and employment forms must still be completed in their entirety. Note: The required forms are included in the online application process, which will be found after clicking "apply now" See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

Fiscal Year 2025-2026 Position Title Office Assistant 2 (NY HELPS), Residential Life Classification Title Office Assistant 2 Department Residential Life Posting Number C250159 Posting Link ********************************************* Employer State Appointment Type Classified Appointment Term Permanent/Contingent Permanent Classified Position Type NY HELPS Temporary Until Salary Grade SG09 Posting Detail Information Position Summary The Division of Student Life is accepting applications for the Office Assistant 2 position within Residential Life. In this role you will be responsible for completing various administrative tasks for the unit. As an Office Assistant 2, your responsibilities include: * Provide clerical support to designated staff * Serve as the office receptionist * Assist with budget-related functions * Coordinate work-order responses and resolutions * Assist in tasks related to university apartment complexes, including billing, office coverage, contracts, training, repairs, etc. * Record keeping * Data entry Residential Life serves to provide the best residential living experience for students at the University at Buffalo. We support the University's mission by providing inclusive residential communities, personal growth and learning, every day for everyone. Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university's goals of inclusive excellence. About Student Life Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities-student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice-we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Departmental Operating Needs * Demonstrated ability to work independently * Strong problem-solving skills * Excellent communication skills Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). Non-competitive (NY HELPS): * One year of clerical experience. OR Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title. Reassignment Requirement: You must hold the same title at the University at Buffalo. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title). A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY for this position. you must apply to the web address provided on your canvass letter. Preferred Qualifications * Experience working in customer service and/or settings that help maintain privacy * Administrative skills * Familiarity with email systems, as well as MS Word, Excel, and PowerPoint Physical Demands Salary Range $42,641 Additional Salary Information Work Days Weekdays - Monday - Friday Work Hours 8:30 a.m. - 5:00 p.m. Scheduled Work Days Monday, Tuesday, Wednesday, Thursday, Friday Job Type Full-Time Campus As Assigned Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Kerri Bigler Contact's Pronouns Contact's Title Administrative Assistant 1 Contact's Email ******************* Contact's Phone ************ Posting Dates Posted 12/31/2025 Deadline for Applicants Open Until Filled Date to be Filled 02/12/2026