Coordinator jobs at University of California

The Education Coordinator supports the educational mission of the UCSF Department of Anesthesiology by coordinating residency program operations, ensuring accreditation compliance, and serving as a key administrative resource for trainees, faculty, and program leadership. This role manages a wide range of academic, scheduling, communication, and administrative functions across multiple clinical sites. Coordinates evaluations, exams, academic tracking, and communication between faculty and trainees. Creates and maintains data reports; identifies and resolves operational, educational, and scheduling issues. Maintains trainee records and documentation to ensure compliance with ACGME, ABA, and UCSF requirements. Advises trainees on program progression, exam preparation, scheduling, and graduation requirements. Plans and supports educational events, onboarding activities, and other program-related functions. Analyzes trainee performance data and curriculum outcomes; prepares summary reports for leadership. Consults with program managers and directors on policy, process improvements, and educational needs. Serves as a liaison between undergraduate, graduate, and continuing education units to support coordinated programming. Maintains program website, curriculum materials, recruitment collateral, and trainee resource tools in alignment with UCSF branding standards. Manages monthly and daily trainee schedules to ensure proper staffing across UCSF clinical sites (Parnassus, Mission Bay, ZSFG, SFVA) and monitors compliance with work hour and curriculum requirements. Oversees distribution and updates of trainee handbooks and manages Care phones for residents, fellows, interns, faculty, and CRNAs. Provides general administrative oversight for the Anesthesia Education Office and supports regulatory, operational, and financial processes. This position is hybrid 3-4 days onsite, 1-2 remote. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree or equivalent experience. Administrative experience in higher education, healthcare, or a complex academic setting. Strong communication, organizational, and problem-solving skills. Ability to handle confidential information and work with diverse stakeholders. Proficiency with databases, spreadsheets, and educational or scheduling systems. Experience in GME, medical education administration, or ACGME-regulated programs. Familiarity with UCSF systems (e.g., MedHub, Smartsheet, UCPath, Qualtrics). Experience with curriculum support, event planning, and evaluations. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

Note: The following position will be based on the Stanford campus and is a hybrid position (working on-site and working from home) position, subject to operational needs. Applicants must upload a cover letter and resume to be considered for this opening. The Division of Hospital Medicine in the Department of Medicine is seeking a highly motivated and talented administrative professional to join their team as Program Coordinator, (Administrative Associate 3) at Stanford Health Care. This position will report to the Program Manager and will work collaboratively with our faculty Program Directors. The Program Coordinator will manage the complex coordination needs of the Faculty Development Program, Stanford Mentorship and Advancement in Research and Training for Hospital Medicine (SMART-HM), Quality Improvement Program, Health Equity Program, and Division Wellness Program. The candidate must be highly organized, detail oriented, and able to multi-task and work independently under limited supervision. We are seeking someone who proactively identifies opportunities for improvement, anticipates challenges, and develops creative solutions. The ideal candidate is a forward-thinking self-starter who drives projects from conception to completion and brings innovative approaches to program coordination. This exciting opportunity will require excellent judgement, communication, organization and time management, leadership and interpersonal skills, and the ability to take initiative. The successful candidate will work as part of a collaborative team and contribute to a positive and productive work culture. Our Division is comprised of 150 primary faculty members (and growing) spanning 5 diverse clinical sections, across 3 facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in clinical inpatient medicine, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. DESIRED QUALIFICATIONS: * Bachelor's Degree and 3-5 years of experience in program coordination, preferably in an academic medical setting * PMP Certification * Strong project management and time management skills * Exceptional organizational skills and attention to detail and accuracy * Demonstrated ability to prioritize own work, multitask, and respect deadlines * Excellent written, oral, and interpersonal communication skills * Personal effectiveness and credibility * Demonstrated ability to proactively identify and address opportunities for program improvement. * Forward-thinking mindset with a track record of developing creative solutions. * Proven ability to drive projects from initiation through successful completion. * Innovative approaches to administrative and program challenges. EDUCATION & EXPERIENCE (REQUIRED): * High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. WORKING STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107794 * Work Arrangement : Hybrid Eligible

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 24, 2025 Requisition # 107794 **Note:** The following position will be based on the Stanford campus and is a hybrid position (working on-site and working from home) position, subject to operational needs. Applicants must upload a cover letter and resume to be considered for this opening. The Division of Hospital Medicinein the Department of Medicine is seeking a highly motivated and talented administrative professional to join their team as Program Coordinator, (Administrative Associate 3) at Stanford Health Care. This position will report to the Program Manager and will work collaboratively with our faculty Program Directors. The Program Coordinator will manage the complex coordination needs of the Faculty Development Program, Stanford Mentorship and Advancement in Research and Training for Hospital Medicine (SMART-HM), Quality Improvement Program, Health Equity Program, and Division Wellness Program. The candidate must be highly organized, detail oriented, and able to multi-task and work independently under limited supervision. We are seeking someone who proactively identifies opportunities for improvement, anticipates challenges, and develops creative solutions. The ideal candidate is a forward-thinking self-starter who drives projects from conception to completion and brings innovative approaches to program coordination. This exciting opportunity will require excellent judgement, communication, organization and time management, leadership and interpersonal skills, and the ability to take initiative. The successful candidate will work as part of a collaborative team and contribute to a positive and productive work culture. Our Division is comprised of 150 primary faculty members (and growing) spanning 5 diverse clinical sections, across 3 facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in clinical inpatient medicine, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems.Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. **DESIRED QUALIFICATIONS:** + Bachelor's Degree and 3-5 years of experience in program coordination, preferably in an academic medical setting + PMP Certification + Strong project management and time management skills + Exceptional organizational skills and attention to detail and accuracy + Demonstrated ability to prioritize own work, multitask, and respect deadlines + Excellent written, oral, and interpersonal communication skills + Personal effectiveness and credibility + Demonstrated ability to proactively identify and address opportunities for program improvement. + Forward-thinking mindset with a track record of developing creative solutions. + Proven ability to drive projects from initiation through successful completion. + Innovative approaches to administrative and program challenges. **EDUCATION & EXPERIENCE (REQUIRED):** + High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions **PHYSICAL REQUIREMENTS:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.Rarely twist/bend/stoop/squat, kneel/crawl. **WORKING STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (** ******************************************************** **) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more. _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107794** + **Work Arrangement : Hybrid Eligible**

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 21, 2025 Requisition # 107791 **Note:** The following position will be based on the Stanford Health Care, Tri-Valley campus and is a hybrid position (working on-site and working from home) position, subject to operational needs. Applicants must upload a cover letter and resume to be considered for this opening. The Division of Hospital Medicinein the Department of Medicine is seeking a highly motivated and talented administrative professional to join their team as Program Coordinator, (Administrative Associate 3) at Stanford Health Care, Tri-Valley. This position will report to the Program Manager and will work collaboratively with our faculty Program Directors. The Program Coordinator will manage the complex coordination needs of the Faculty Development Programs, Stanford Mentorship and Advancement in Research and Training for Hospital Medicine (SMART-HM), Quality Improvement Program, Health Equity Program, and Division Wellness Program. The candidate must be highly organized, detail oriented, and able to multi-task and work independently under limited supervision. We are seeking someone who proactively identifies opportunities for improvement, anticipates challenges, and develops creative solutions. The ideal candidate is a forward-thinking self-starter who drives projects from conception to completion and brings innovative approaches to program coordination. This exciting opportunity will require excellent judgement, communication, organization and time management, leadership and interpersonal skills, and the ability to take initiative. The successful candidate will work as part of a collaborative team and contribute to a positive and productive work culture. The Division of Hospital Medicine is comprised of approximately 160 faculty members (and growing) across five diverse clinical sections and three facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. **DESIRED QUALIFICATIONS:** + Bachelor's Degree and 3-5 years of experience in program coordination, preferably in an academic medical setting + PMP Certification + Strong project management and time management skills + Exceptional organizational skills and attention to detail and accuracy + Demonstrated ability to prioritize own work, multitask, and respect deadlines + Excellent written, oral, and interpersonal communication skills + Personal effectiveness and credibility + Demonstrated ability to proactively identify and address opportunities for program improvement. + Forward-thinking mindset with a track record of developing creative solutions. + Proven ability to drive projects from initiation through successful completion. + Innovative approaches to administrative and program challenges. **EDUCATION & EXPERIENCE (REQUIRED):** + High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions **PHYSICAL REQUIREMENTS:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.Rarely twist/bend/stoop/squat, kneel/crawl. **WORKING STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (** ******************************************************** **) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more. _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107791** + **Work Arrangement : Hybrid Eligible**

Note: The following position will be based on the Stanford Health Care, Tri-Valley campus and is a hybrid position (working on-site and working from home) position, subject to operational needs. Applicants must upload a cover letter and resume to be considered for this opening. The Division of Hospital Medicine in the Department of Medicine is seeking a highly motivated and talented administrative professional to join their team as Program Coordinator, (Administrative Associate 3) at Stanford Health Care, Tri-Valley. This position will report to the Program Manager and will work collaboratively with our faculty Program Directors. The Program Coordinator will manage the complex coordination needs of the Faculty Development Programs, Stanford Mentorship and Advancement in Research and Training for Hospital Medicine (SMART-HM), Quality Improvement Program, Health Equity Program, and Division Wellness Program. The candidate must be highly organized, detail oriented, and able to multi-task and work independently under limited supervision. We are seeking someone who proactively identifies opportunities for improvement, anticipates challenges, and develops creative solutions. The ideal candidate is a forward-thinking self-starter who drives projects from conception to completion and brings innovative approaches to program coordination. This exciting opportunity will require excellent judgement, communication, organization and time management, leadership and interpersonal skills, and the ability to take initiative. The successful candidate will work as part of a collaborative team and contribute to a positive and productive work culture. The Division of Hospital Medicine is comprised of approximately 160 faculty members (and growing) across five diverse clinical sections and three facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. DESIRED QUALIFICATIONS: * Bachelor's Degree and 3-5 years of experience in program coordination, preferably in an academic medical setting * PMP Certification * Strong project management and time management skills * Exceptional organizational skills and attention to detail and accuracy * Demonstrated ability to prioritize own work, multitask, and respect deadlines * Excellent written, oral, and interpersonal communication skills * Personal effectiveness and credibility * Demonstrated ability to proactively identify and address opportunities for program improvement. * Forward-thinking mindset with a track record of developing creative solutions. * Proven ability to drive projects from initiation through successful completion. * Innovative approaches to administrative and program challenges. EDUCATION & EXPERIENCE (REQUIRED): * High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. WORKING STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107791 * Work Arrangement : Hybrid Eligible

Department: AccessibleNU Salary/Grade: EXS/6 About AccessibleNU: AccessibleNU (ANU) is responsible for the academic and on-campus housing accommodation determination and coordination process for students with disabilities. Northwestern University recognizes disability as an essential aspect of our campus, and as such, we actively collaborate with faculty, staff, and students to achieve access goals. ANU Mission: AccessibleNU supports and empowers students with disabilities by collaborating with the Northwestern community to ensure full participation in the academic learning environment. About Residential Services: Residential Services is responsible for the service delivery, operations and community building programs associated with the residence halls, and graduate apartments. Northwestern's Evanston campus is home to over 8,000 talented undergraduate students and 16,000 graduate students, more than 4,900 of whom live in Northwestern's graduate apartments, residence halls, and residential colleges. Residential Services focuses on the needs of residents and fosters the conditions for them to experience meaningful engagement, develop a sense of social belonging, help educate about and support well-being, and develop agency in the residential experience. Job Summary: This position is responsible for administering, assessing, and determining housing disability accommodations at Northwestern University. The Housing Access Coordinator position has a dual report to the Associate Director of AccessibleNU and the Director of Operations and Services in Residential Services at the Evanston campus. Primary work in ANU includes accommodation determination and coordination for housing and dining disability accommodation requests. On an as-needed basis and outside of peak periods within Residential Services (i.e. Returning Student Room Selection, new student housing assignments, etc.), this role contributes to the ANU team through classroom accommodation coordination (i.e. accommodation determination and intakes) and assists with front desk and testing services operations. Daily functions for Residential Services include coordination of requests for housing and dining exceptions, communicating with stakeholders, managing student information, and generating data to inform decision-making. Reporting under the Division of Student Affairs, the position serves as a campus expert on student related matters regarding accommodations, equal access, and disability and makes compliance-based decisions on behalf of the University. This role provides ongoing leadership to offer services and programs which advance the educational mission of the University and Division of Student Affairs including developing, recommending, and implementing policies and procedures that recognizes disability as an essential aspect of our campus. This position also ensures compliance with federal, state, and local disability regulations, including the Americans with Disabilities Act and the Fair Housing Act. Pay: The salary range for the Housing Access Coordinator position is $68,500 - $70,000 annually, depending on experience, skills, and internal equity. Principal Accountabilities: Disability-Related Accommodation and Exemption Management 70% * Evaluates requests for disability housing and dining accommodations and provides ongoing accommodation support for students. * Participate in regular Case Review meetings with Accessible NU for high level requests. * Interprets disability documentation provided by students including medical, educational, and/or psychological assessments. Conducts intake interviews with students to gather additional information to determine reasonable accommodations. * Ensures accommodation determinations align with the Americans with Disabilities Act (as amended), Sections 504 and 508 of the Rehabilitation Act, state and local disability regulations, the Fair Housing Act, relevant case law and legal guidance, and University policies and procedures. * Create, maintain, and provide education on housing disability accommodation processes and policies. Serves as main point of contact for housing and dining accommodation requests. * Generates creative and practical solutions to address current and emerging accommodation needs. * Uses office database (AIM) to maintain student files including sending accommodation emails, maintaining confidential documentation, scheduling appointments, recording meetings and case notes, and documenting communications with students, guardians, and university personnel regarding the accommodation process. * Engages with University personnel via the interactive process to assist with implementation of complex accommodations (e.g. residence hall modifications, emotional support and service animals, temporary injuries, housing reassignments, flexibility with attendance and deadlines, etc.) * Provides leadership, prompt support, and facilitates conversations with students, guardians, and University personnel when accommodation questions and issues arise. Non-Disability Accommodation and Exemption Management 15% * Manage process for residency requirement/dining exception requests and collaborate with Residential Services to facilitate decision-making process with campus partners for requests not connected to disability related accommodations (e.g. family situations, financial circumstances, religious observances, etc.). * Uses office database to maintain student files including sending emails, maintaining confidential documentation, scheduling appointments, recording meetings and case notes, and documenting communications with students, guardians, and university personnel regarding the exceptions process. * Liaise between Residential Services and campus partners. * Create, collect, and track data related to number and type of requests. * Create annual report of all accommodation and exception requests. Special Assignments 5% * Participates in developing and implementing strategic planning goals, objectives, and assessments. * On an as-needed basis and outside of peak periods within Residential Services, performs ANU back-up functions such as front desk duties and test proctoring/coordinating. * Assists the ANU Associate Director of Evanston and the Residential Services Director of Operations and Services with overall unit functional areas. University and Community Resource 5% * Provides consultation services, information sessions to students and guardians, in-service trainings, workshops, events, orientations, and programming to University constituents, local and state communities with respect to definitions, perspectives, implications, applications of professional research, state and federal laws, the transition to post-secondary education, etc. * Develop and disseminate educational/informational materials and presentations for faculty, staff, students, and guardians to promote Residential Services and AccessibleNU. * Participates in or leads AccessibleNU, Residential Services, or University based working groups, committees, events, or other division-wide activities. Professional Development 5% * Attends and presents at local conferences, workshops, training sessions, and/or professional organizational meetings. * Stays abreast of current research in the field by reviewing publications, journals, technical information, etc. * Summarizes and synthesizes new information to exchange with colleagues either in a written or an oral manner. * Anticipates future needs and trends of post-secondary disability issues. Minimum Qualifications: * Bachelor's degree in higher education administration, rehabilitation counseling, social work, psychology, disability studies, or related field * Minimum of one (1) year related experience in the post-secondary environment, working directly with students with various disabilities; similar experience with students outside the post-secondary setting and/or a combination of training and experience may be considered * Knowledge of the ADAAA, FHA, Section 504 and 508 of the Rehabilitation Act and its application to accommodation determination * Familiarity with the complexities of medical documentation and its alignment with accommodation determination, including the interpretation of test results such as the WAIS, Woodcock Johnson, and other diagnostics within the DSM-V. * Demonstrated experience working effectively with a variety of populations. Preferred Qualifications: * Master's degree in higher education administration, rehabilitation counseling, social work, psychology, disability studies, or related field * Prior work with undergraduate, graduate, professional, and online students with disabilities * Proficiency with a range of assistive technologies and adaptive equipment and their application * Prior Residential Services experience * Proven conflict mediation skills * Adaptability and sensitivity to changing times Minimum Competencies: * Ability to problem solve, collaborate, and negotiate in various situations * Highly developed facilitation skills to foster a safe space for students to share accommodation needs * Highly developed communication skills to foster collaborative partnerships with faculty * Ability to exercise independent judgement related to the impact of the disability, how it relates to classroom access, and the legal aspects involved * Ability to work both independently and in team settings * Proven skills in creating and building processes, procedures, and workflow Preferred Competencies: * Knowledge of learning styles and Universal Design for Learning Working Conditions: * The Housing Access Coordinator role is a remote position. Employees must have access to reliable internet. Note: If local to the Chicagoland area, this position will be required to come to the Evanston or Chicago campus on occasion for division and office events and meetings, on-boarding and trainings, presentations, and accommodation coordination. Will require limited evening and weekend availability. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth and Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-GY1

**School of Law, Stanford, California, United States** Administration Post Date Oct 23, 2025 Requisition # 107623 Development Coordinator, Major Gifts Stanford Law School Full-Time, Hybrid 3 days work from home/week **JOB PURPOSE:** The Development Coordinator for the Major Gifts team in External Relations at Stanford Law School provides a full range of administrative services to support the fundraising efforts of four staff as they build and maintain relationships with Stanford Law School alumni, parents and friends to advance the school's mission, including supportingwork in corporate and foundation relations. The Coordinator facilitates the field work of our program staff. This includes supporting their donor portfolios and volunteer engagement/management. In this fast-paced and highly dynamic office environment, the Development Coordinator reports to the Director of Major Gifts, and collaborates closely with the broader External Relations teams, administrative peers, and others to fulfill duties. We are looking for a candidate who is thorough, efficient, and reliable in their work product. Strong communication, organization, project management and writing skills are a must. Stanford is committed to a donor-centric approach to development. Each member of the External Relations team plays a role in providing the donors with the attention that ensures an exceptionally positive and fulfilling philanthropic and volunteer experience. The Development Coordinator must develop a thorough understanding of the objectives, priorities, and projects of Stanford Law School and Stanford University. They will work closely with all members of the External Relations team to support the full range of activities of the law school's engagement program. **CORE DUTIES*:** + Provide project and administrative support. + Assist in the design, writing, publication, and production of fundraising materials, for both internal and external audiences in print and online. + Review and track funds and report on use of gifts, as assigned. + Process gifts. + Retrieve information about prospects and donors, update records, and generate simple reports using the university external relations database. + Assist in the planning, implementation and staffing of events as needed, including registration/check-in for donorand alumni events. + Track budgets and process reimbursements for department staff. + Build a network of relevant contacts, and stay informed on current university initiatives and activities. *Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and one-year experience or combination of education and relevant experience. **Knowledge, Skills and Abilities:** + Demonstrated ability with Microsoft Office Suite and Google Suite and the ability to learn new systems. + Knowledge of database systems, including Salesforce and/or Oracle. + Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals. + Excellent interpersonal skills and ability to interact with a wide range of people. + Outstanding communication skills, both written and verbal,and exceptional attention to detail and follow-through. + Detail-oriented **Additional Preferred Knowledge, Skills, and Abilities:** + Excellent customer service skills. + Ability to multi-task and prioritize work. + Demonstrated experience with office software. + Advanced online research capabilities. **Certifications and Licenses:** Valid California Non-commercial Class Driver's License. **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks + Frequently stand/walk, sit. + Occasionally grasp forcefully, use a telephone, lift/carry/push/pull objects that weigh up to 40 pounds. + Rarely writing by hand, sort/file paperwork or parts. + Ability to obtain and maintain a California Non-commercial Class license. **WORKING CONDITIONS:** + May require working flexible hours, including nights and weekends during peak seasons and/or to support events. + This is an on-campus position with potential for hybrid work (minimum of 2 days on-site weekly) **WORK STANDARDS:** + When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements. + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* + Applicants must be authorized to work in the United States without the need for employer sponsorship now or in the future. The expected pay range for this position is $36.57-42.81 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ******************************************************** ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University. Additional Information + **Schedule: Full-time** + **Job Code: 4275** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107623** + **Work Arrangement : Hybrid Eligible**

Development Coordinator, Major Gifts Stanford Law School Full-Time, Hybrid 3 days work from home/week JOB PURPOSE: The Development Coordinator for the Major Gifts team in External Relations at Stanford Law School provides a full range of administrative services to support the fundraising efforts of four staff as they build and maintain relationships with Stanford Law School alumni, parents and friends to advance the school's mission, including supporting work in corporate and foundation relations. The Coordinator facilitates the field work of our program staff. This includes supporting their donor portfolios and volunteer engagement/management. In this fast-paced and highly dynamic office environment, the Development Coordinator reports to the Director of Major Gifts, and collaborates closely with the broader External Relations teams, administrative peers, and others to fulfill duties. We are looking for a candidate who is thorough, efficient, and reliable in their work product. Strong communication, organization, project management and writing skills are a must. Stanford is committed to a donor-centric approach to development. Each member of the External Relations team plays a role in providing the donors with the attention that ensures an exceptionally positive and fulfilling philanthropic and volunteer experience. The Development Coordinator must develop a thorough understanding of the objectives, priorities, and projects of Stanford Law School and Stanford University. They will work closely with all members of the External Relations team to support the full range of activities of the law school's engagement program. CORE DUTIES*: * Provide project and administrative support. * Assist in the design, writing, publication, and production of fundraising materials, for both internal and external audiences in print and online. * Review and track funds and report on use of gifts, as assigned. * Process gifts. * Retrieve information about prospects and donors, update records, and generate simple reports using the university external relations database. * Assist in the planning, implementation and staffing of events as needed, including registration/check-in for donor and alumni events. * Track budgets and process reimbursements for department staff. * Build a network of relevant contacts, and stay informed on current university initiatives and activities. * Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and one-year experience or combination of education and relevant experience. Knowledge, Skills and Abilities: * Demonstrated ability with Microsoft Office Suite and Google Suite and the ability to learn new systems. * Knowledge of database systems, including Salesforce and/or Oracle. * Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals. * Excellent interpersonal skills and ability to interact with a wide range of people. * Outstanding communication skills, both written and verbal, and exceptional attention to detail and follow-through. * Detail-oriented Additional Preferred Knowledge, Skills, and Abilities: * Excellent customer service skills. * Ability to multi-task and prioritize work. * Demonstrated experience with office software. * Advanced online research capabilities. * Certifications and Licenses: Valid California Non-commercial Class Driver's License. PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks * Frequently stand/walk, sit. * Occasionally grasp forcefully, use a telephone, lift/carry/push/pull objects that weigh up to 40 pounds. * Rarely writing by hand, sort/file paperwork or parts. * Ability to obtain and maintain a California Non-commercial Class license. WORKING CONDITIONS: * May require working flexible hours, including nights and weekends during peak seasons and/or to support events. * This is an on-campus position with potential for hybrid work (minimum of 2 days on-site weekly) WORK STANDARDS: * When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements. * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* * Applicants must be authorized to work in the United States without the need for employer sponsorship now or in the future. The expected pay range for this position is $36.57-42.81 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University. Additional Information * Schedule: Full-time * Job Code: 4275 * Employee Status: Regular * Grade: F * Requisition ID: 107623 * Work Arrangement : Hybrid Eligible

Department: Alumni Relations & Development Salary/Grade: EXS/5 Target hiring range for this position will be between $60,000-$65,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data This position supports the success of the San Francisco Regional Office, which includes providing first-line development support, research and resources to the team; communicating with internal and external stakeholders; reconciling budgets and navigating complex data sets; assisting with the planning and execution of donor visits and engagement events; and serving as a primary point of contact with campus-based colleagues and senior leadership. As a key member of the San Francisco Regional Team, the Program Coordinator participates in strategy discussions involving top donors and alumni populations in the region and supports Northwestern colleagues and leadership when in the San Francisco region. This position serves as the first point of contact for visitors as well as for inquiries made to the San Francisco Office. The program coordinator may be asked to work outside of regular hours for events. This position is located in San Francisco, CA, requiring occasional local and regional travel plus trips to Northwestern's campus in Evanston, IL. For full consideration, please submit a cover letter with your resume. Documents and Databases Prepares and compiles regular correspondences reports on major gifts and engagement activities, and other required documents. Creates and/or maintains complex spreadsheets, reports, queries, etc. based on supervisor's information objectives. Prepares digital event invitations and registration pages. Reviews processes and recommends changes to incorporate technology as appropriate into administrative, recruitment, marketing, and educational components. Conducts research as directed and enters engagement activities into database. Marketing and Communications Maintains and updates the regional office website Assists in developing compelling content for the website and print materials Accounting Processes employee expense reports and ensures adherence to company expense policy and company travel policy. Supports accounting for San Francisco Office; performs vendor/account research as needed; obtains additional information or provides instruction and guidance by phone, mail or e-mail from customers/vendors; troubleshoots and reconciles expenses as needed. Enters annual projections and works with San Francisco team to update these on a quarterly basis if needed. Human Resources Assists in the onboarding of new staff by providing highly customized support and training to new hires. Coordination Supports the planning, execution, and reporting of engagement activities. Responsibilities include, but are not limited to registration management, event materials preparation, booking travel arrangements, organizing supplies, staffing events, post-event metrics tracking, etc. Manages various office and event calendars and oversees the general inbox. Manages complex scheduling arrangements involving multiple parties and conferences, etc. Sets-up and cancels meetings based on knowledge of subject and attendees. Contacts Serves as the first point of contact in representing the San Francisco Office with both internal and external constituents using a high-level of discretion and confidentiality. Responds to unanticipated & complex issues. Performs other duties as assigned. Minimum Qualifications: * Bachelor's in business, accounting or a related field + 1 year program administration or similar experience; or 3 years program administration or similar experience. Minimum Competencies: Exceptional organization, verbal communication and writing skills. Advanced knowledge of word processing, spreadsheet, email, and database software programs is required. High level of discretion Team player and a strong collaboration approach. Preferred Competencies: Able to work independently and effectively solve problems while demonstrating strong initiative. Possess exceptional time management and follow-up skills to ensure timely completion of tasks and projects. Outstanding written and oral communication skills are essential for success in this role. Use a proactive approach to responsibilities and decision-making. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Note: This position is based on the Stanford campus and is a hybrid role (working on-site and from home), subject to operational needs. Applicants must upload a cover letter and resume to be considered. The Division of Hospital Medicine in the Department of Medicine is seeking a highly motivated Administrative Coordinator (Administrative Associate 3) to join its team located at Stanford Health Care. Under the general direction of the Administrative Team Lead, the Administrative Coordinator will provide administrative and operational support to a rapidly growing division. Responsibilities include: supporting the onboarding process for new faculty and staff, serving as the lead administrative support for the executive leadership team, assisting the Admin Team lead in overseeing division events and meetings, responding to and troubleshooting faculty inquiries, and updating and maintaining administrative databases, platforms, and documentation. The ideal candidate is highly organized, detail-oriented, and able to multitask and work independently with limited supervision. This role requires excellent judgment, communication, organization, and time-management skills, as well as strong leadership and interpersonal abilities and a proactive, initiative-driven approach. The successful candidate will work as part of a collaborative team and contribute to a positive, productive work culture. The Division of Hospital Medicine is comprised of approximately 160 faculty members (and growing) across five diverse clinical sections and three facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. DESIRED QUALIFICATIONS: * Exceptional organizational skills and attention to detail and accuracy * Demonstrated ability to prioritize own work, multitask, and respect deadlines * Excellent written, oral, an interpersonal communication skills * Personal effectiveness and credibility * Bachelor's Degree EDUCATION & EXPERIENCE (REQUIRED): * High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. WORKING STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107795 * Work Arrangement : Hybrid Eligible

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 21, 2025 Requisition # 107795 **Note:** This position is based on the Stanford campus and is a hybrid role (working on-site and from home), subject to operational needs. Applicants must upload a cover letter and resume to be considered. The Division of Hospital Medicinein the Department of Medicine is seeking a highly motivated Administrative Coordinator (Administrative Associate 3) to join its team located at Stanford Health Care. Under the general direction of the Administrative Team Lead, the Administrative Coordinator will provide administrative and operational support to a rapidly growing division. Responsibilities include: supporting the onboarding process for new faculty and staff, serving as the lead administrative support for the executive leadership team, assisting the Admin Team lead in overseeing division events and meetings, responding to and troubleshooting faculty inquiries, and updating and maintaining administrative databases, platforms, and documentation. The ideal candidate is highly organized, detail-oriented, and able to multitask and work independently with limited supervision. This role requires excellent judgment, communication, organization, and time-management skills, as well as strong leadership and interpersonal abilities and a proactive, initiative-driven approach. The successful candidate will work as part of a collaborative team and contribute to a positive, productive work culture. The Division of Hospital Medicine is comprised of approximately 160 faculty members (and growing) across five diverse clinical sections and three facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. **DESIRED QUALIFICATIONS:** + Exceptional organizational skills and attention to detail and accuracy + Demonstrated ability to prioritize own work, multitask, and respect deadlines + Excellent written, oral, an interpersonal communication skills + Personal effectiveness and credibility + Bachelor's Degree **EDUCATION & EXPERIENCE (REQUIRED):** + High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions. **PHYSICAL REQUIREMENTS:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. **WORKING STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (** ******************************************************** **) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more. _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107795** + **Work Arrangement : Hybrid Eligible**

**School of Law, Stanford, California, United States** Administration Post Date Dec 18, 2025 Requisition # 107960 **Centers Administrative Coordinator - Stanford Securities Litigation Analytics Project** One Year Fixed-Term **_*NOTE:_** **_This position has been deemed critical/has specific funding, has been approved by the Law School for posting, and is exempt from the hiring freeze._** The Administrative Services Support Team at Stanford Law School, a premier administrative support unit, has an immediate opening for a Center's Administrative Coordinator for the Stanford Securities Litigation Analytics Project. This is a one-year fixed-term role with the possibility of extension based on the needs of the Law School. This is a key position supporting the administrative, operational, and programmatic aspects of the Center's research mission. The position works closely with and collaborates with administrative support team members as well as various departments within the law school, reporting to the Associate Director of Administrative Support Services with a dotted-line reporting relationship to the Executive Director of the Stanford Securities Litigation Analytics (SSLA) Project. Stanford Law School, located within one of the world's leading research universities, offers unparalleled professional opportunities. We are recognized for our collegial culture, which is characterized by an intimate and egalitarian atmosphere. In this close-knit community, collaboration and the open exchange of ideas are essential to life and learning. Students, faculty, staff, alumni - all support and inspire each other to explore, excel, and contribute to the world through law. This position offers hybrid flexibility after 3 months in the role, with 100% onsite work. Following this period, this position is expected to be on campus a minimum of 3 days/week. **ESSENTIAL JOB RESPONSIBILITIES** + Act on behalf of the supervisor or department manager in regard to establishing priorities and identifying and resolving administrative problems. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. + Act as liaison between Center staff and the Program Group to coordinate conferences and events and share information. Staff and attend events as necessary. Act as the liaison for high-level speakers to ensure all needs and requests are accommodated. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and ensure the accuracy of content in various unit documents, displays, reports, brochures, social media, and websites. + Prepare presentations for use by the Executive Director in meetings with donors and other stakeholders. + Plan and schedule calendars (s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Manage the Executive Director's schedule and appointments by becoming immersed in the Center's core activities and understanding the many stakeholders and constituents who need to communicate via in-person, telephone, or virtual meetings. + Communicate with outside organizations and individuals to arrange meetings with the Executive Director and/or obtain the necessary information for the Center. + Schedule and coordinate regular staff meetings, including creating agendas and distributing notes. + Create complex reports and spreadsheets that may utilize specialized software, systems,and tools. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Assist with the design and maintenance of digital resource collections created by the staff and interns. + Prepare and manage tracking systems or databases used to manage various processes and store datasets, including speakers, event participants, donor inquiries/opportunities, and key market players. + Website maintenance, including updating and managing content, and ensuring the accuracy of information detailed on the website. + Coordinate the recruiting processes for center staff, interns, or fellows, including creating job descriptions, posting job openings, organizing and reviewing resumes, and schedule interviews, and managing the onboarding process for new center employees. + May lead staff or supervise the day-to-day work of students and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. **EDUCATION AND EXPERIENCE** High school diploma and four years of administrative experience, or a combination of education and relevant experience. + Advanced computer skills and demonstrated experience with office software and email applications, including Microsoft Office and Google Workspace. Knowledge of Oracle Financials and other University systems is desirable. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong written and verbal communication. + Ability to prioritize, multitask, take initiative, and take ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions. + Ability to build strong working relationships with people both in person and virtually. + Excellent customer service and interpersonal skills, preferably in an academic setting. Excellent project management skills (including project planning and scheduling, managing internal and external project partners/contractors, and project communication). + Experience working with and managing a budget is preferred. The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges that represent its good-faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. _*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ _*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _*Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Fixed-Term** + **Grade: F** + **Requisition ID: 107960** + **Work Arrangement : Hybrid Eligible, On Site**

Centers Administrative Coordinator - Stanford Securities Litigation Analytics Project One Year Fixed-Term * NOTE: This position has been deemed critical/has specific funding, has been approved by the Law School for posting, and is exempt from the hiring freeze. The Administrative Services Support Team at Stanford Law School, a premier administrative support unit, has an immediate opening for a Center's Administrative Coordinator for the Stanford Securities Litigation Analytics Project. This is a one-year fixed-term role with the possibility of extension based on the needs of the Law School. This is a key position supporting the administrative, operational, and programmatic aspects of the Center's research mission. The position works closely with and collaborates with administrative support team members as well as various departments within the law school, reporting to the Associate Director of Administrative Support Services with a dotted-line reporting relationship to the Executive Director of the Stanford Securities Litigation Analytics (SSLA) Project. Stanford Law School, located within one of the world's leading research universities, offers unparalleled professional opportunities. We are recognized for our collegial culture, which is characterized by an intimate and egalitarian atmosphere. In this close-knit community, collaboration and the open exchange of ideas are essential to life and learning. Students, faculty, staff, alumni - all support and inspire each other to explore, excel, and contribute to the world through law. This position offers hybrid flexibility after 3 months in the role, with 100% onsite work. Following this period, this position is expected to be on campus a minimum of 3 days/week. ESSENTIAL JOB RESPONSIBILITIES * Act on behalf of the supervisor or department manager in regard to establishing priorities and identifying and resolving administrative problems. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. * Act as liaison between Center staff and the Program Group to coordinate conferences and events and share information. Staff and attend events as necessary. Act as the liaison for high-level speakers to ensure all needs and requests are accommodated. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and ensure the accuracy of content in various unit documents, displays, reports, brochures, social media, and websites. * Prepare presentations for use by the Executive Director in meetings with donors and other stakeholders. * Plan and schedule calendars (s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Manage the Executive Director's schedule and appointments by becoming immersed in the Center's core activities and understanding the many stakeholders and constituents who need to communicate via in-person, telephone, or virtual meetings. * Communicate with outside organizations and individuals to arrange meetings with the Executive Director and/or obtain the necessary information for the Center. * Schedule and coordinate regular staff meetings, including creating agendas and distributing notes. * Create complex reports and spreadsheets that may utilize specialized software, systems, and tools. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Assist with the design and maintenance of digital resource collections created by the staff and interns. * Prepare and manage tracking systems or databases used to manage various processes and store datasets, including speakers, event participants, donor inquiries/opportunities, and key market players. * Website maintenance, including updating and managing content, and ensuring the accuracy of information detailed on the website. * Coordinate the recruiting processes for center staff, interns, or fellows, including creating job descriptions, posting job openings, organizing and reviewing resumes, and schedule interviews, and managing the onboarding process for new center employees. * May lead staff or supervise the day-to-day work of students and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. EDUCATION AND EXPERIENCE High school diploma and four years of administrative experience, or a combination of education and relevant experience. * Advanced computer skills and demonstrated experience with office software and email applications, including Microsoft Office and Google Workspace. Knowledge of Oracle Financials and other University systems is desirable. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong written and verbal communication. * Ability to prioritize, multitask, take initiative, and take ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions. * Ability to build strong working relationships with people both in person and virtually. * Excellent customer service and interpersonal skills, preferably in an academic setting. Excellent project management skills (including project planning and scheduling, managing internal and external project partners/contractors, and project communication). * Experience working with and managing a budget is preferred. The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges that represent its good-faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. * Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. * Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. * Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Fixed-Term * Grade: F * Requisition ID: 107960 * Work Arrangement : Hybrid Eligible, On Site

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit ************ The UCI School of Medicine is dedicated to advancing medical knowledge and clinical practice through scholarly research, physician education and high-quality care. The office of Medical Education oversees the education and training of medical students at the UCI School of Medicine, ranked as one of the top 50 U.S. medical schools for research by U.S. News & World Report. We are dedicated to advancing medical knowledge and clinical practice by offering a rich educational environment. We nurture the development of medical students, resident physicians and scholars in the clinical and basic sciences and support the dissemination of research advances for the benefit of society. Each year, we educate more than 400 medical students and train more than 700 residents and fellows at UC Irvine Medical Center and affiliated institutions. The medical school's 915 full- and part-time and 753 volunteer faculty members are involved in teaching, providing medical care, and conducting research into the health challenges facing the 21st century. The school has 26 departments, ranging from basic science research to clinical medical and surgical specialties. It has research, clinical and teaching relationships with the VA Long Beach Healthcare System and Long Beach Memorial Medical Center.The position is responsible for the supporting the operation and continuous improvement of the Train New Trainers (TNT) education programs within the Office of Medical Education. The position will work with both Faculty and staff to provide an educational program, designed to train primary care providers designed to address the most frequently encountered pain and addiction-related disorders and treatments. In addition to the TNT Primary Care Psychiatry Fellowship, this position may be responsible for other TNT expansion programs (i.e. PC-TEAM, CAP Track & international training). This position will ensure that annual requirements are met, and educational activities based on the curriculum are maintained. Demonstrate initiative to improve quality and customer service by striving to exceed fellow expectations. Contribute to positive team goals and coordination improvement. Along with Administrative Director, serve as program liaison with various other agencies, organizations, and groups. Prepare a variety of documentation associated with program operations; distributes documentation and retains records as appropriate. Maintain computerized and hard-copy files of program records. Develop processes to improve task efficiency by standardizing formats for routine correspondence and identify areas for improved efficiency. Responsibilities Applies acquired skills, process, and policy knowledge to support professional health education program learners. Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation. Qualifications Required: * Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry. * Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program. * Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner. * Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners. * Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision. * Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues. * Bachelor's degree in related area and / or equivalent experience / training * Advanced knowledge of planning and organizing conferences, events or travel. Preferred: * Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems. Special Conditions: * • Flexibility to work nights and weekends for conferences and meetings. Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: * Background Check and Live Scan * Employment Misconduct* * Legal Right to work in the United States * Vaccination Policies * Smoking and Tobacco Policy * Drug Free Environment * Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. * California Child Abuse and Neglect Reporting Act * E-Verify * Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - ******************************************************** Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at ************** or ***********.

The Child Injury Prevention Coordinator is responsible for coordinating all aspects of the Benioff Children's Hospital (BCH) San Francisco Emergency Department's Child Passenger Safety Program. This is a one- year grant program funded by the California Office of Traffic Safety (OTS). The Child Injury Prevention Coordinator develops, plans, facilitates, monitors, and evaluates injury prevention projects, collaborates with San Francisco County initiatives, and provides clinically appropriate, evidence-based educational programs. The Coordinator works closely with team members to support quality and education initiatives related to child injury prevention. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $116,700 - $175,100 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in an allied health-related field (e.g., RN, MPH, LCSW) and/or equivalent experience/training. Current licensure in alignment with education and qualifications (RN MPH, LCSW). Minimum of 4 years of professional healthcare experience, including at least 1 year in pediatrics with exposure to trauma patient care. Advanced or expert knowledge / understanding of -safety and injury prevention. Advanced or expert knowledge and skill in applying and interpreting applicable local, state, and federal regulations and related standards, guidelines and, as appropriate, recommend organization policy. Strong written, verbal and interpersonal communications skills, including advanced political acumen and skill to effectively communicate with diverse constituencies in a highly political environment. Advanced skill to effectively represent the organization to state and federal authorities, and community groups. Advanced analytical and organizational skills to organize, prioritize and manage the successful completion of projects within budget and time constraints. Project or program management experience. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and electronic medical record (EMR) systems. Master's degree in a related field. Professional certification. Certified Child Passenger Safety Technician (CPST); Instructor certification. Previous experience as an Injury Prevention Coordinator, Trauma Coordinator, or in injury prevention outreach education. Data system design and management experience. Experience with quality improvement methodologies, such as Lean. Current licensure in alignment with education and qualifications (RN MPH, LCSW) Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. The Department of Emergency Medicine (DEM) provides emergency medical care to over 177,000 patients annually at the UCSF Medical Center at Parnassus, UCSF Benioff Children's Hospitals at Mission Bay and Oakland and Zuckerberg San Francisco General Hospital and Trauma Center. DEM administrative and research staff support the work of 97 full-time faculty and 50+ part-time attending physicians, a residency program, fellowship programs, and over 300 house staff and students each year. Our vision is to be the leader in compassionate, innovative and equitable emergency care for all people at all times. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

The Child Injury Prevention Coordinator is responsible for coordinating all aspects of the Benioff Children's Hospital (BCH) San Francisco Emergency Department's Child Passenger Safety Program. This is a one- year grant program funded by the California Office of Traffic Safety (OTS). The Child Injury Prevention Coordinator develops, plans, facilitates, monitors, and evaluates injury prevention projects, collaborates with San Francisco County initiatives, and provides clinically appropriate, evidence-based educational programs. The Coordinator works closely with team members to support quality and education initiatives related to child injury prevention. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $116,700 - $175,100 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in an allied health-related field (e.g., RN, MPH, LCSW) and/or equivalent experience/training. * Current licensure in alignment with education and qualifications (RN MPH, LCSW). * Minimum of 4 years of professional healthcare experience, including at least 1 year in pediatrics with exposure to trauma patient care. * Advanced or expert knowledge / understanding of -safety and injury prevention. * Advanced or expert knowledge and skill in applying and interpreting applicable local, state, and federal regulations and related standards, guidelines and, as appropriate, recommend organization policy. * Strong written, verbal and interpersonal communications skills, including advanced political acumen and skill to effectively communicate with diverse constituencies in a highly political environment. * Advanced skill to effectively represent the organization to state and federal authorities, and community groups. * Advanced analytical and organizational skills to organize, prioritize and manage the successful completion of projects within budget and time constraints. * Project or program management experience. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and electronic medical record (EMR) systems. Preferred Qualifications * Master's degree in a related field. * Professional certification. * Certified Child Passenger Safety Technician (CPST); Instructor certification. * Previous experience as an Injury Prevention Coordinator, Trauma Coordinator, or in injury prevention outreach education. * Data system design and management experience. * Experience with quality improvement methodologies, such as Lean.

The UCSF Fresno Standardized Patient (SP) Program located within the Clinical Skills & Simulation Center (CSSC) is looking for a Health Education Standardized Patient Coordinator to join our team. The ideal candidate will be knowledgeable in evidence-based training methods, SP best-practices, and healthcare education. The SP Coordinator willassist in the coordination of hiringof standardized patients and will train standardized patient actors to portray healthcare patients in a wide variety of simulation learning activities, including high-stakes clinical skills assessments, formative learning experiences, classroom demonstrations, accurately complete checklists that are used to assess healthcare learners' clinical skills such as communication, physical exam maneuvers, and offer verbal and written feedback to healthcare learners that is specific, actionable, and supportive. The SP Coordinator oversees confidentiality and the administration and editing of all SP case materials and programming within SimCapture or current learning management and assessment application. The incumbent will also provide coordination of curricular and non curricular student outreach activities that require the use of SPs. The Health Education Standardized Patient Coordinator will be responsible for designing, leading, evaluating and improving SP training sessions. They will track SP training and experience, ensuring all SPs complete required training. The incumbent will monitor, educate, and coach SPs to support them in developing their skills to ensure consistency of role portrayal, accuracy of checklists, appropriateness of feedback to learners, etc. Coordinator will provide assistance in the recruitment of a cohort of Performance Artists necessary to work as SPs and to cast them in appropriate roles, considering level of training, experience, etc. Will collaborate with faculty and staff to develop, implement, evaluate, and improve complex SP events including clinical practice exams and interdisciplinary events. Help develop and maintain SP case materials, assessment tools, and other event materials. Coordinate all activities associated with ongoing administration of SP events. Exemplify an attitude and demeanor consistent with maintaining a positive, inclusive, and safe learning environment. Review and update Clinical Skills & Simulation Center Scheduling Policy for undergraduate students or other trainees. Assist learners with required outreach activities and projects involving clinical skills, SPs or off-site activities which may require occasional weekend flexibility for shifts. The incumbent will work closely with the Graduate Medical Education programs and Undergraduate Medical Education including the San Joaquin Valley Program in Medical Education (PRIME) for special events and required clinical practice exams. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $72,000 - $154,600 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training Minimum 3+ years directly relevant experience Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program Demonstrated experience and skill in oral and written communications skills; includes active listening,critical thinking, and providing direction to others Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines Knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include data collecting and analysis of data across databases and systems Master's degree in related area Education and experience in medical simulation, healthcare, education, acting & improvisation, and program coordination Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description The UCSF Fresno Clinical Skills & Simulation Center provides simulation-based training for graduate and undergraduate medical student education programs. Simulation is defined as an educational modality with which the learner physically interacts to mimic an aspect of clinical care for the purpose of teaching or assessment. Activities at the center range from those that use actors (standardized patients), to activities with partial task trainers and/or mannequins. UCSF Fresno Clinical Skills & Simulation Center operates under the Information Technology Services Department with primary staff to handle the technology needs while the Health Education SP Coordinator will manage all aspects of the SP program. The UCSF Fresno Clinical Skills & Simulation Center supports UCSF Fresno's educational mission by creating opportunities for teaching, learning, and assessment using simulation as an educational strategy. The center provides learning opportunities across the continuum of health professions education. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

The UCSF Fresno Standardized Patient (SP) Program located within the Clinical Skills & Simulation Center (CSSC) is looking for a Health Education Standardized Patient Coordinator to join our team. The ideal candidate will be knowledgeable in evidence-based training methods, SP best-practices, and healthcare education. The SP Coordinator willassist in the coordination of hiringof standardized patients and will train standardized patient actors to portray healthcare patients in a wide variety of simulation learning activities, including high-stakes clinical skills assessments, formative learning experiences, classroom demonstrations, accurately complete checklists that are used to assess healthcare learners' clinical skills such as communication, physical exam maneuvers, and offer verbal and written feedback to healthcare learners that is specific, actionable, and supportive. The SP Coordinator oversees confidentiality and the administration and editing of all SP case materials and programming within SimCapture or current learning management and assessment application. The incumbent will also provide coordination of curricular and non curricular student outreach activities that require the use of SPs. The Health Education Standardized Patient Coordinator will be responsible for designing, leading, evaluating and improving SP training sessions. They will track SP training and experience, ensuring all SPs complete required training. The incumbent will monitor, educate, and coach SPs to support them in developing their skills to ensure consistency of role portrayal, accuracy of checklists, appropriateness of feedback to learners, etc. Coordinator will provide assistance in the recruitment of a cohort of Performance Artists necessary to work as SPs and to cast them in appropriate roles, considering level of training, experience, etc. Will collaborate with faculty and staff to develop, implement, evaluate, and improve complex SP events including clinical practice exams and interdisciplinary events. Help develop and maintain SP case materials, assessment tools, and other event materials. Coordinate all activities associated with ongoing administration of SP events. Exemplify an attitude and demeanor consistent with maintaining a positive, inclusive, and safe learning environment. Review and update Clinical Skills & Simulation Center Scheduling Policy for undergraduate students or other trainees. Assist learners with required outreach activities and projects involving clinical skills, SPs or off-site activities which may require occasional weekend flexibility for shifts. The incumbent will work closely with the Graduate Medical Education programs and Undergraduate Medical Education including the San Joaquin Valley Program in Medical Education (PRIME) for special events and required clinical practice exams. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $72,000 - $154,600 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training * Minimum 3+ years directly relevant experience * Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry * Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program * Demonstrated experience and skill in oral and written communications skills; includes active listening,critical thinking, and providing direction to others * Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues * Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines * Knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience * Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include data collecting and analysis of data across databases and systems Preferred Qualifications * Master's degree in related area * Education and experience in medical simulation, healthcare, education, acting & improvisation, and program coordination

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday, 8:30am - 5:30pm, with some weekend/holiday call coverage. Posted Date 12/09/2025 Salary Range: $70900 - 145200 Annually Employment Type 2 - Staff: Career Duration Indefinite Job # 27831 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Under the general supervision of the Program Director at the UCLA Area Service Center (ASC), California Newborn Screening Program (NBS), the Newborn Screening Coordinator coordinates care and follow-up for positive and non-positive Newborn Screening referrals, including inadequates, incompletes (initial and recall specimens), optional TPN-related follow-up, optional hemoglobin follow-up, transfusion verification, and early-collection cases. The Newborn Screening Coordinator interprets State regulations, policies, and procedures for perinatal facilities and providers to ensure compliance. The Coordinator also serves as team leader for facility site visits in San Luis Obispo, Santa Barbara, Ventura, and Los Angeles counties; assesses educational needs of assigned facilities; and contributes to the creation and maintenance of ASC educational materials. Responsibilities include managing data across multiple systems (Microsoft Office, Excel, PowerPoint, and word-processing platforms), contributing narrative and statistical content to quarterly, annual, and ad-hoc State reports, and providing in-services, presentations (including virtual), and training for healthcare professionals, community agencies, and parent/public groups. The Newborn Screening Coordinator initiates and assists families in referrals to the special care center for diagnosis and treatment, and follows through on NBS cases to ensure affected infants receive required specialty care. The Coordinator participates as an active team member by reporting on cases and events, sharing notable referrals, and offering clinical expertise for program development. Additional duties include providing back-up coverage for other staff, serving as a clinical or public health resource in developing statistical and educational materials, and helping create presentation content for the broader healthcare community. The Newborn Screening Coordinator also develops and implements quality improvement and corrective action plans for assigned facilities and contributes to the development and execution of the annual education plan and State quality improvement projects. Salary Range: $70,900.00 - $145,200.00 Annually Job Qualifications Press space or enter keys to toggle section visibility Required: * Bachelor's degree in nursing (BSN). * Minimum of two years of recent clinical experience * Minimum of two years of Pediatrics, maternal and child health, neonatal or public health experience. * Current, valid California driver's license and a registered and insured vehicle for operation to and from mandated site visits in Los Angeles, Ventura, Santa Barbara and San Luis Obispo counties. * Ability to use computer equipment, office software (Word, Excel, PowerPoint, Outlook, etc.) and experience in charting or case management. * Ability to fly/travel to and from GDSP All-staff State Annual Meetings and stay overnight in a hotel as required. * Ability to work on-call over weekends and/or holidays as assigned. Minimum once per month. * Self-directed with ability to work independently while collaborating with an interdisciplinary team. Client/customer service focused, ability to effectively interact with pediatricians, clinics, specialty care centers and families. Excellent written and oral communication required. Skilled in office automation procedures. Preferred: * Master's degree in health education/public health or other health care field. * CA RN License. * Experience handling/completing referrals to state agencies for pediatric providers and or hospital unit. * Ability to complete data charts in excel or other statistical software. * Capable to lead meetings with presentation with minimal supervision. Comfortable with public speaking. * Prior public health experience or knowledge of maternal child health agencies. * Team leadership experience. * Ability to communicate to and work with clinicians, families and other state agencies for patient care. * Case management/utilization management, health education and/or discharge planning experience a plus. * Knowledge of CCS * Bilingual (Spanish/English)