Executive Assistant jobs at University of California

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U. S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www. uci. edu. The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff, advancing UCI's mission of a brilliant future and its vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for the campus community to access the services they need, when they need them. The Office of the CFO and Vice Chancellor's is proud to support both the campus and the University of California system as a whole. DFA is committed to continuous improvement, delivering increasingly efficient and high-quality service to its clients. Through campus-wide collaboration, DFA focuses on maintaining a safe and attractive environment for students, faculty, staff, and visitors; ensuring that buildings and infrastructure operate efficiently and are well maintained; and providing professional services in multiple administrative areas, including accounting, purchasing, risk management, safety, and transportation. Our goal is to drive measurable improvements in quality and productivity across the university while supporting UCI's strategic objectives. Your Role on the Team As Office Manager, directs the daily administrative operations for the executive's office and the various DFA department offices in the shared suite. Provides high-level analytical and administrative support to the CFO and Vice Chancellor of the Division of Finance and Administration (DFA), and the Assistant Vice Chancellor, Budget Office, coordinating with office staff to ensure efficient operations of the Office of the CFO and Vice Chancellor. Develops and administers systems for managing information, projects, communications, and office operations, functioning with a high degree of autonomy. Requires demonstrated knowledge, experience, and flexibility to provide superior support in a fast-paced executive office with constantly changing priorities. Acts with professional demeanor, poise, and diplomacy with all levels of university administration, faculty, students, staff, community leaders, donors, public officials, distinguished guests, and others, using discretion to maintain strict confidentiality. Significant barriers to entry exist at this level and may require approval of senior leadership. What It Takes to be Successful Required A minimum of 5 years of experience providing executive level administrative support Required Intermediate to advanced knowledge of common organization-specific computer applications, including Microsoft suite (word, excel, PowerPoint) and general office equipment. Required Strong analytical / problem-solving skills. Required Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the Chancellor, Provost, UC President and external constituencies. Required Advanced service orientation. Required Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing. Required Advising and counseling skills. Required Ability to multi-task with demanding timeframes and frequent adjustments in priorities. Required Ability to use a high level of discretion and maintain all confidentiality. Required Small to mid-level project management skills. Required Knowledge of accounting principles to perform basic calculations and to analyze, track, monitor and reconcile financial information and format into reports Required Advanced organizational skills and use of tools (Outlook DocuSign, tracking systems) to ensure executive receives consistent and timely updates to schedule, priorities, approvals and initiatives. Required Preferred Advanced knowledge of the DFA's processes, protocols and procedures. Preferred Experience utilizing UCI administrative systems (KFS) and knowledge of both UC and UCI units, hierarchy, policies, and systems. Preferred Education Bachelor's degree or equivalent training and/or experience in high-profile office environment. Required Special Conditions: Ability to remain flexible within variable work hours and ability to work outside regular work hours. Required Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. The expected pay range for this recruitment is $79,200. 00- $100,000. 00 (Annually). Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - *********** uci. edu/new-hire/conditions-of-employment. php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at ************** or eec@uci. edu. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization

**Graduate School of Education, Stanford, California, United States** Administration Post Date Oct 10, 2025 Requisition # 107510 **ABOUT US** TheStanford Graduate School of Education (GSE)is dedicated to solving education's greatest challenges. Through rigorous research, model training programs and partnerships with educators worldwide, we're pursuing equitable, accessible and effective learning for all. The GSE is a top-ranked school of education, known for its prestigious faculty, rigorous graduate degree programs, and its impact on the quality of education across the world. The GSE is committed to developing leaders in education research, practice and policy. Our community includes over 60 faculty, 400 students, 230 staff, 14,000 alumni and countless individuals from the local and global communities that we work with and impact. TheSCALE Initiativeof the Stanford Accelerator for Learning, housed at Stanford Graduate School of Education, is seeking an experienced Executive Assistant/Project Manager (EA/Project Manager) for the SCALE Initiative team. The SCALE initiative works to equalize and improve educational opportunities for students by supporting implementation of the most promising educational practices. _This position is a 1-year fixed term appointment based on Stanford University's main campus. Consideration will be given to a hybrid work schedule (partially onsite and offsite work), subject to operational need. Interested candidates should include a resume and cover letter describing why they are interested in this position at this stage in their career._ **POSITION SUMMARY:** The EA/Project Manager role requires senior administrative skills and a high degree of organization; high flexibility and high responsiveness; the ability to successfully juggle multiple competing priorities; the ability to work independently, all with a significant emphasis on managing and executing a wide array of high-profile events. The EA/Project Manager will provide comprehensive administrative and operational support to a growing team of 40; including faculty, staff and students led by Dr. Susanna Loeb. **CORE DUTIES:** + General Administrative & Operational Coordination: Serves as the administrative support for the SCALE office, setting internal administrative priorities, managing workflow, and ensuring the smooth operation of daily functions, often acting as a bridge between Dr. Loeb and various departmental and university units. Performs a full spectrum of administrative duties, including managing complex business travel, purchases, purchase orders, contracts, expense reports, visa processing and other financial transactions in compliance with unit, university, and sponsor policies. This position will also serve as the administrative lead working with facilities on office moves, room scheduling and maintenance needs. + Lead Complex Event Planning & Execution:This position is central to the planning and execution of a wide range of complex departmental events, conferences, and seminars: SCALE Initiative quarterly retreats, Summer Research Fellows Program, Get Down To Facts 3 Convenings, and the Annual SCALE/NSSA Conference. Key responsibilities include: leading the planning and execution of these events (full lifecycle), following strategic direction from leadership, from invitation and complex travel arrangements to managing day-of logistics and organizing team meals and multi-stakeholder dinners. + Project Management and Reporting:Utilizes specialized software and systems (e.g., Smartsheet) to design and implement advanced project management and data tracking dashboards for various departmental initiatives (e.g., dept. events, inventory, financial tracking), and makes recommendations based on these reports. + Advanced Communication & Content Management: Compose, draft, and edit documents and correspondence for presentations and reports, while also creating, maintaining, modifying, and ensuring accuracy of content in various unit documents. + Calendar & Scheduling Management: Plan and schedule multiple complex calendars with limited or no consultation and resolve calendaring conflicts, keeping in mind priorities and preferences, and striving to optimize the use of time, research and/or write background information for meetings and briefings for key. **WHAT YOU'LL BRING:** **Education & Experience:** High school diploma and six years of administrative experience, or combination of education and relevant experience. **Knowledge, Skills and Abilities:** + Advanced computer skills and demonstrated experience with office software and email applications. + Proven success in following through and completing projects. + Excellent organizational skills and attention to detail. + Excellent verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ _PLEASE NOTE: We are not able to provide sponsorship or relocation for this position._ _Successful candidates will be required to complete a background check prior to working at Stanford University._ _Candidates must be eligible to work in the US. Visa sponsorship is not available for this position._ The expected pay range for this position is $45.23 to $50.43 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. **PHYSICAL REQUIREMENTS** + Constantly perform desk-based computer tasks. + Frequent sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. _Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ **WORK STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* **WHY STANFORD IS FOR YOU** Stanford's dedicated 16,000+ staff, who come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global scale. We provide market competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Ourunique perksalign with what matters to you: + **Freedom to grow.** As one of the greatest intellectual hubs in the world, take advantage of development programs, tuition reimbursement plus $800 you receive annually towards skill-building classes, or audit a Stanford course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues. + **A caring culture.** We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support. + **A healthier you.** We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes. + **Discovery and fun** .Stroll through historic sculptures, trails, and museums. Create an avatar and participate in virtual reality adventures or join one with fellow staff on Stanford vacations! + **Enviable resources.** We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more. We pride ourselves in being aculturethat encourages and empowers you. _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at_ _************************_ _. For all other inquiries, please submit a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 4099** + **Employee Status: Fixed-Term** + **Grade: G** + **Requisition ID: 107510** + **Work Arrangement : Hybrid Eligible**

ABOUT US The Stanford Graduate School of Education (GSE) is dedicated to solving education's greatest challenges. Through rigorous research, model training programs and partnerships with educators worldwide, we're pursuing equitable, accessible and effective learning for all. The GSE is a top-ranked school of education, known for its prestigious faculty, rigorous graduate degree programs, and its impact on the quality of education across the world. The GSE is committed to developing leaders in education research, practice and policy. Our community includes over 60 faculty, 400 students, 230 staff, 14,000 alumni and countless individuals from the local and global communities that we work with and impact. The SCALE Initiative of the Stanford Accelerator for Learning, housed at Stanford Graduate School of Education, is seeking an experienced Executive Assistant/Project Manager (EA/Project Manager) for the SCALE Initiative team. The SCALE initiative works to equalize and improve educational opportunities for students by supporting implementation of the most promising educational practices. This position is a 1-year fixed term appointment based on Stanford University's main campus. Consideration will be given to a hybrid work schedule (partially onsite and offsite work), subject to operational need. Interested candidates should include a resume and cover letter describing why they are interested in this position at this stage in their career. POSITION SUMMARY: The EA/Project Manager role requires senior administrative skills and a high degree of organization; high flexibility and high responsiveness; the ability to successfully juggle multiple competing priorities; the ability to work independently, all with a significant emphasis on managing and executing a wide array of high-profile events. The EA/Project Manager will provide comprehensive administrative and operational support to a growing team of 40; including faculty, staff and students led by Dr. Susanna Loeb. CORE DUTIES: * General Administrative & Operational Coordination: Serves as the administrative support for the SCALE office, setting internal administrative priorities, managing workflow, and ensuring the smooth operation of daily functions, often acting as a bridge between Dr. Loeb and various departmental and university units. Performs a full spectrum of administrative duties, including managing complex business travel, purchases, purchase orders, contracts, expense reports, visa processing and other financial transactions in compliance with unit, university, and sponsor policies. This position will also serve as the administrative lead working with facilities on office moves, room scheduling and maintenance needs. * Lead Complex Event Planning & Execution: This position is central to the planning and execution of a wide range of complex departmental events, conferences, and seminars: SCALE Initiative quarterly retreats, Summer Research Fellows Program, Get Down To Facts 3 Convenings, and the Annual SCALE/NSSA Conference. Key responsibilities include: leading the planning and execution of these events (full lifecycle), following strategic direction from leadership, from invitation and complex travel arrangements to managing day-of logistics and organizing team meals and multi-stakeholder dinners. * Project Management and Reporting: Utilizes specialized software and systems (e.g., Smartsheet) to design and implement advanced project management and data tracking dashboards for various departmental initiatives (e.g., dept. events, inventory, financial tracking), and makes recommendations based on these reports. * Advanced Communication & Content Management: Compose, draft, and edit documents and correspondence for presentations and reports, while also creating, maintaining, modifying, and ensuring accuracy of content in various unit documents. * Calendar & Scheduling Management: Plan and schedule multiple complex calendars with limited or no consultation and resolve calendaring conflicts, keeping in mind priorities and preferences, and striving to optimize the use of time, research and/or write background information for meetings and briefings for key. WHAT YOU'LL BRING: Education & Experience: High school diploma and six years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: * Advanced computer skills and demonstrated experience with office software and email applications. * Proven success in following through and completing projects. * Excellent organizational skills and attention to detail. * Excellent verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. PLEASE NOTE: We are not able to provide sponsorship or relocation for this position. Successful candidates will be required to complete a background check prior to working at Stanford University. Candidates must be eligible to work in the US. Visa sponsorship is not available for this position. The expected pay range for this position is $45.23 to $50.43 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. PHYSICAL REQUIREMENTS * Constantly perform desk-based computer tasks. * Frequent sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* WHY STANFORD IS FOR YOU Stanford's dedicated 16,000+ staff, who come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global scale. We provide market competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our unique perks align with what matters to you: * Freedom to grow. As one of the greatest intellectual hubs in the world, take advantage of development programs, tuition reimbursement plus $800 you receive annually towards skill-building classes, or audit a Stanford course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues. * A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support. * A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes. * Discovery and fun. Stroll through historic sculptures, trails, and museums. Create an avatar and participate in virtual reality adventures or join one with fellow staff on Stanford vacations! * Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more. We pride ourselves in being a culture that encourages and empowers you. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at ************************. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4099 * Employee Status: Fixed-Term * Grade: G * Requisition ID: 107510 * Work Arrangement : Hybrid Eligible

**Offices of the President, Stanford, California, United States** Administration Post Date Oct 08, 2025 Requisition # 107480 The Office of the President is seeking an experienced Executive Assistant (EA) with exceptional calendaring, communication, and project management skills. Reporting to the Chief of Staff, the EA will thrive in a dynamic environment, adapt seamlessly to evolving priorities, and independently manage projects while exercising sound judgment on complex matters. The EA will professionally interact and coordinate meetings and correspondence with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials. The EA will handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies. The EA will collaborate closely with senior leaders and cross-functional teams across the university, building strong relationships, aligning stakeholders, and fostering a culture of teamwork to advance the Office of the President's priorities. The EA will support both the Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees within the Office of the President. This role requires advanced executive-level administrative experience and the ability to manage complex tasks and stakeholder relationships. The EA will make decisions that influence relationships within the University and with external partners, quickly learn and grasp priorities, and execute them with informed judgement. The EA embraces continuous learning, mastering systems, policies, and institutional practices, and applying insights to improve processes and outcomes. Success in this position depends on planning several steps ahead, anticipating implications and logistics, and maintaining strong organizational skills to support multiple initiatives and competing deadlines. **Responsibilities include:** + Coordinate executive administrative activities of the Office of the President, including management of complex calendars, travel arrangements and associated logistics. Independently commit senior leader's time to those requesting access based on an in-depth understanding of the priorities, needs and context of the university framework. + Oversee and/or manage multiple projects; anticipate and track critical dates, events and organizational issues for the Office of the President; follow up with appropriate parties to ensure deadlines are met. + Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials. + Serve as executive liaison to various internal and external constituencies, including screening correspondence and telephone calls and keeping senior leaders informed of all matters requiring attention. + Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes. + Organize and maintain the workings of the Office of the President. Take responsibility for filing systems and ensuring all pertinent information and supporting materials are retained. Direct staff to perform various tasks and assignments. + May also supervise staff. **MINIMUM REQUIREMENTS** **Education & Experience:** Bachelor's degree and seven years of relevant experience or combination of education and relevant experience. **Knowledge, Skills and Abilities:** + Demonstrated extensive high-level administrative experience supporting executive level individuals. + Excellent verbal and written communication skills, including editing and proofreading. + Excellent planning and organizational skills. + Demonstrated ability to handle sensitive issues and maintain confidentiality. + Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies. + Contextual understanding of senior leader's role within the university framework. + Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. + Ability to multi-task, adapt to changing priorities and meet deadlines. + Advanced computer skills and demonstrated experience with office software and email applications. **Physical requirements*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a phone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl _* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ **Working conditions:** + Work flexible work schedule including weekends. **WORK STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* _The expected pay range for this position is $112,312 to $142,168 per annum._ _Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs._ **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more _At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (_ _***************************************************** _) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 4161** + **Employee Status: Regular** + **Grade: I** + **Requisition ID: 107480** + **Work Arrangement : On Site**

Student Affairs is searching for an experienced Executive Assistant. The Executive Assistant serves as the primary administrative partner to the Vice Provost for Student Affairs, a member of the University Cabinet. The Executive Assistant also provides advanced, highly confidential support; anticipates needs; solves problems proactively; and operates with wide discretion and independent judgment on matters of significance. This role requires exceptional organization, communication, and the ability to keep a fast-moving executive running smoothly. CORE DUTIES Executive Support & Calendar Management * Manage the Vice Provost's complex, dynamic calendar across internal and external stakeholders. Protect their time, track changes in real-time, and independently commit their availability based on deep understanding of priorities. * Arrange travel for the Vice Provost, VPSA consultants, and select candidates; prepare detailed itineraries and meeting briefings. * Evaluate and organize the Vice Provost's time around competing priorities. Meetings, Events & Logistics * Plan, prioritize, and oversee logistics for meetings and conferences involving senior leaders, donors, government officials, and other university partners. * Coordinate multiple VPSA committees, task forces, and staff groups, including hybrid/in-person setups, space reservations, and catering. * Schedule all 1:1 meetings with the President/Provost's offices, campus Vice Provosts, AVPs, Development, and high-net-worth donors. * Track deadlines and critical dates, ensuring all follow-up actions are completed. Communications & Correspondence * Serve as the Vice Provost's liaison to internal and external constituencies; greet visitors, screen communications, and keep the executive informed of issues requiring attention. * Manage the Vice Provost's departmental email account; screen, track, and respond to correspondence. * Draft and edit communications, including all-staff messages, event announcements, and executive emails. * Proofread materials and compile contact lists for cross-university leadership networks. Project Coordination * Monitor timelines and details for major Student Affairs initiatives such as Town Halls, staff events, speaking engagements, and special projects. * Maintain organized digital files, shared documents, and office systems; oversee supplies and office operations. Team Leadership & Division Support * Provide oversight for shared executive assistant coverage across Student Affairs, including coverage planning, project coordination, and event support. * Supervise and assign tasks to student workers. * Coordinate with Meeting Services and Facilities on events hosted by the Vice Provost. Administrative & Financial Processes * Process expenses and verifications in Stanford's Oracle Financials. * Manage contract requests for outside vendors and consultants. * Review timecards for the Vice Provost's direct reports and signal when ready for approval. * Provide scheduling support to Student Affairs AVPs as needed. * Other duties may be assigned MINIMUM REQUIREMENTS Education & Experience * Bachelor's degree and 7 years of relevant experience, or an equivalent combination of education and experience. Knowledge, Skills & Abilities * Extensive experience supporting executive-level leaders in complex environments. * Outstanding written and verbal communication, including editing and proofreading. * Excellent planning, prioritization, and organizational skills. * Ability to maintain confidentiality, exercise sound judgment, and manage sensitive issues with diplomacy. * Ability to build trust and positive relationships across a wide range of internal and external partners. * Strong understanding of higher-education executive roles and context. * Ability to multitask, adapt quickly, and meet deadlines in a fast-moving environment. * Advanced skills with office software and email applications. Certifications and Licenses * None required. PHYSICAL REQUIREMENTS * Constant desk-based computer work; frequent sitting. * Occasional standing/walking, reaching, light grasping, phone use, and lifting up to 10 lbs. * Rare bending, twisting, kneeling, or squatting. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS * Onsite, typically requiring 5 days per week on campus. * Occasional evening or weekend work as needed. WORK STANDARDS * Strong interpersonal skills; ability to work collaboratively with colleagues and external partners. * Commitment to safety and adherence to university policies and procedures. * Consistent professionalism and accountability. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $112,312 - $123,962 annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. We invite you to apply by clicking on the "Apply for Job" button. To be considered, please submit your résumé and a one-page cover letter along with your online application. Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4161 * Employee Status: Regular * Grade: I * Requisition ID: 107699 * Work Arrangement : On Site

**Vice Provost for Student Affairs, Stanford, California, United States** Administration Post Date Nov 07, 2025 Requisition # 107699 Student Affairs is searching for an experienced Executive Assistant. The Executive Assistant serves as the primary administrative partner to the Vice Provost for Student Affairs, a member of the University Cabinet. The Executive Assistant also provides advanced, highly confidential support; anticipates needs; solves problems proactively; and operates with wide discretion and independent judgment on matters of significance. This role requires exceptional organization, communication, and the ability to keep a fast-moving executive running smoothly. **CORE DUTIES** **Executive Support & Calendar Management** + Manage the Vice Provost's complex, dynamic calendar across internal and external stakeholders. Protect their time, track changes in real-time, and independently commit their availability based on deep understanding of priorities. + Arrange travel for the Vice Provost, VPSA consultants, and select candidates; prepare detailed itineraries and meeting briefings. + Evaluate and organize the Vice Provost's time around competing priorities. **Meetings, Events & Logistics** + Plan, prioritize, and oversee logistics for meetings and conferences involving senior leaders, donors, government officials, and other university partners. + Coordinate multiple VPSA committees, task forces, and staff groups, including hybrid/in-person setups, space reservations, and catering. + Schedule all 1:1 meetings with the President/Provost's offices, campus Vice Provosts, AVPs, Development, and high-net-worth donors. + Track deadlines and critical dates, ensuring all follow-up actions are completed. **Communications & Correspondence** + Serve as the Vice Provost's liaison to internal and external constituencies; greet visitors, screen communications, and keep the executive informed of issues requiring attention. + Manage the Vice Provost's departmental email account; screen, track, and respond to correspondence. + Draft and edit communications, including all-staff messages, event announcements, and executive emails. + Proofread materials and compile contact lists for cross-university leadership networks. **Project Coordination** + Monitor timelines and details for major Student Affairs initiatives such as Town Halls, staff events, speaking engagements, and special projects. + Maintain organized digital files, shared documents, and office systems; oversee supplies and office operations. **Team Leadership & Division Support** + Provide oversight for shared executive assistant coverage across Student Affairs, including coverage planning, project coordination, and event support. + Supervise and assign tasks to student workers. + Coordinate with Meeting Services and Facilities on events hosted by the Vice Provost. **Administrative & Financial Processes** + Process expenses and verifications in Stanford's Oracle Financials. + Manage contract requests for outside vendors and consultants. + Review timecards for the Vice Provost's direct reports and signal when ready for approval. + Provide scheduling support to Student Affairs AVPs as needed. _*Other duties may be assigned_ **MINIMUM REQUIREMENTS** **Education & Experience** + Bachelor's degree and 7 years of relevant experience, or an equivalent combination of education and experience. **Knowledge, Skills & Abilities** + Extensive experience supporting executive-level leaders in complex environments. + Outstanding written and verbal communication, including editing and proofreading. + Excellent planning, prioritization, and organizational skills. + Ability to maintain confidentiality, exercise sound judgment, and manage sensitive issues with diplomacy. + Ability to build trust and positive relationships across a wide range of internal and external partners. + Strong understanding of higher-education executive roles and context. + Ability to multitask, adapt quickly, and meet deadlines in a fast-moving environment. + Advanced skills with office software and email applications. **Certifications and Licenses** + None required. **PHYSICAL REQUIREMENTS** + Constant desk-based computer work; frequent sitting. + Occasional standing/walking, reaching, light grasping, phone use, and lifting up to 10 lbs. + Rare bending, twisting, kneeling, or squatting. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ **WORKING CONDITIONS** + Onsite, typically requiring 5 days per week on campus. + Occasional evening or weekend work as needed. **WORK STANDARDS** + Strong interpersonal skills; ability to work collaboratively with colleagues and external partners. + Commitment to safety and adherence to university policies and procedures. + Consistent professionalism and accountability. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* _The expected pay range for this position is_ $112,312 - $123,962 _annum._ _Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs._ At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. We invite you to apply by clicking on the "Apply for Job" button. To be considered, please submit your résumé and a one-page cover letter along with your online application. Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more! _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 4161** + **Employee Status: Regular** + **Grade: I** + **Requisition ID: 107699** + **Work Arrangement : On Site**

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 14, 2025 Requisition # 107495 The Department of Radiology at Stanford University is dedicated to excellence in clinical care, research, education, and administration. The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology's core strength lies in its people: faculty, who are highly regarded for their deep subspecialty expertise, dedication to patient care, and responsiveness to referring providers; multidisciplinary researchers who continue to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging; staff who are dedicated and engaged in moving the mission of the department, school, and university forward. Stanford University is seeking an Administrative Associate 4 to Provide complex administrative or operational support with minimal supervision. May be responsible for overseeing other administrative staff or subordinates. **Duties include*:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Research and/or write background information for meetings. Participate in meetings on supervisor's behalf, inform after the fact. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate complex office moves. Plan and coordinate routine remodeling and renovations. + Analyze and review material and extract pertinent information for briefing purposes. + Positions at this level also include one or more of the following duties: + In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration. + Responsible for leading the administrative functions of a program or unit. + Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. + Serve as building coordinator. + Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input. _* - Other duties may also be assigned._ **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and six years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Proven success in following through and completing projects. + Excellent organizational skills and attention to detail. + Excellent verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions. **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ **WORK STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* _The expected pay range for this position is $45.23 to $51.03 per hour._ _Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs._ _At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (_ _***************************************************** _) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._ _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ Additional Information + **Schedule: Full-time** + **Job Code: 4099** + **Employee Status: Regular** + **Grade: G** + **Requisition ID: 107495** + **Work Arrangement : On Site**

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 12, 2025 Requisition # 105295 The Department of Chemical and Systems Biology is seeking a 100% FTE Administrative Associate 3 (Hybrid) to provide administrative support to several faculty and their labs members with limited supervision. The ideal candidate will be comfortable working independently as well as within a team, demonstrate outstanding communication and relationship building skills, have an attention to details, and be proactive and multi-task with ease. With 12 faculty, 49 graduate students, and 44 postdoctoral fellows, the department seeks to advance biomedical science through molecular and quantitative approaches, focusing on basic science research and translating laboratory discoveries into new clinical therapies. The department is one of the premier systems biology departments in the country, attracting stellar graduate students and fellows who advance to positions as top scientists and academic leaders in their field. Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values, innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. **Duties include:** - Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. - Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. - Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. - Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. - Create complex reports and spreadsheets which may utilize specialized software and systems. - Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. - Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - This position is based on the Stanford University campus, and the candidate will have the option of working under a hybrid work arrangement, subject to operational needs. _* - Other duties may also be assigned_ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ The expected pay range for this position is $39.46 to $44.30 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources **************************. For all other inquiries, please submit acontact form. _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ **DESIRED QUALIFICATIONS:** Bachelor's degree preferred. **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** - Advanced computer skills and demonstrated experience with office software and email applications. - Demonstrated success in following through and completing projects. - Excellent organizational skills and attention to detail. - Strong verbal and written communication skills. - Excellent customer service and interpersonal skills. - Ability to prioritize, multi-task, and assign work to others. - Ability to take initiative and ownership of projects. - Ability to routinely and independently exercise sound judgment in making decisions **CERTIFICATIONS & LICENSES:** None **PHYSICAL REQUIREMENTS*:** - Constantly perform desk-based computer tasks. - Frequently sitting. - Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. - Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 105295** + **Work Arrangement : Hybrid Eligible**

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world. About the Department of Structural Biology: Established in the 1970s as the first of its kind in the United States, the Department of Structural Biology is a world leader in molecular and structural biology. The discipline sits at the interface of physics, chemistry, and biology to address a wide array of biological challenges - from transcription and translation to cellular signaling and virus structural biology. Our Department includes distinguished faculty and staff, among them two Nobel Laureates, committed to fostering Stanford's culture of innovation through collaboration and cross-disciplinary exploration. With over 100 faculty, staff, students and fellows, our Department is at the forefront of advancing biomedical science. We leverage molecular and quantitative approaches in basic research while translating groundbreaking discoveries into new clinical therapies. Recognized as one of the premier departments in the nation, we attract top-tier graduate students and fellows who shape the future as leaders in scientific research and academia. About the Position: The Department of Structural Biology is seeking an experienced Administrative Associate to support multiple faculty members and their labs, along with providing general Departmental support with limited supervision. Our core values emphasize professionalism, integrity, personal responsibility, and service. We are looking for a proactive self-starter with a positive attitude - someone who is resilient, resourceful, and easily adapts to new tasks and changing circumstances. The ideal candidate will thrive in our dynamic culture and embody a customer-centric, collaborative approach. They will demonstrate sound judgement, effective communication skills (both written and oral), and meticulous attention to detail. Duties include: * Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at ************************. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research mission. DESIRED QUALIFICATIONS: * Demonstrated ability to take initiative, ownership, and accountability of all duties, responsibilities, work and projects * Exceptional planning, organizational skills, and attention to detail and accuracy * Exceptional customer service and interpersonal communication skills * Exceptional written and verbal communication skills * Demonstrated ability to prioritize own work, multi-task, and follow-through on work and projects * Demonstrated ability to work independently and as a part of a team EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107743 * Work Arrangement : Hybrid Eligible

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 14, 2025 Requisition # 107743 Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world. **About the Department of Structural Biology:** Established in the 1970s as the first of its kind in the United States, the Department of Structural Biology is a world leader in molecular and structural biology. The discipline sits at the interface of physics, chemistry, and biology to address a wide array of biological challenges - from transcription and translation to cellular signaling and virus structural biology. Our Department includes distinguished faculty and staff, among them two Nobel Laureates, committed to fostering Stanford's culture of innovation through collaboration and cross-disciplinary exploration. With over 100 faculty, staff, students and fellows, our Department is at the forefront of advancing biomedical science. We leverage molecular and quantitative approaches in basic research while translating groundbreaking discoveries into new clinical therapies. Recognized as one of the premier departments in the nation, we attract top-tier graduate students and fellows who shape the future as leaders in scientific research and academia. **About the Position:** The Department of Structural Biology is seeking an experienced Administrative Associate to support multiple faculty members and their labs, along with providing general Departmental support with limited supervision. Our core values emphasize professionalism, integrity, personal responsibility, and service. We are looking for a proactive self-starter with a positive attitude - someone who is resilient, resourceful, and easily adapts to new tasks and changing circumstances. The ideal candidate will thrive in our dynamic culture and embody a customer-centric, collaborative approach. They will demonstrate sound judgement, effective communication skills (both written and oral), and meticulous attention to detail. **Duties include:** - Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature. - Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. - Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. - Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. - Create complex reports and spreadsheets which may utilize specialized software and systems. - Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. - Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. _* - Other duties may also be assigned_ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources **************************. For all other inquiries, please submit acontact form. _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research mission._ **DESIRED QUALIFICATIONS:** - Demonstrated ability to take initiative, ownership, and accountability of all duties, responsibilities, work and projects - Exceptional planning, organizational skills, and attention to detail and accuracy - Exceptional customer service and interpersonal communication skills - Exceptional written and verbal communication skills - Demonstrated ability to prioritize own work, multi-task, and follow-through on work and projects - Demonstrated ability to work independently and as a part of a team **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** - Advanced computer skills and demonstrated experience with office software and email applications. - Demonstrated success in following through and completing projects. - Excellent organizational skills and attention to detail. - Strong verbal and written communication skills. - Excellent customer service and interpersonal skills. - Ability to prioritize, multi-task, and assign work to others. - Ability to take initiative and ownership of projects. - Ability to routinely and independently exercise sound judgment in making decisions **CERTIFICATIONS & LICENSES:** None **PHYSICAL REQUIREMENTS*:** - Constantly perform desk-based computer tasks. - Frequently sitting. - Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. - Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107743** + **Work Arrangement : Hybrid Eligible**

Note: This position is based on the Stanford campus and is a hybrid role (working on-site and from home), subject to operational needs. Applicants must upload a cover letter and resume to be considered. The Division of Hospital Medicine in the Department of Medicine is seeking a highly motivated Administrative Coordinator (Administrative Associate 3) to join its team located at Stanford Health Care. Under the general direction of the Administrative Team Lead, the Administrative Coordinator will provide administrative and operational support to a rapidly growing division. Responsibilities include: supporting the onboarding process for new faculty and staff, serving as the lead administrative support for the executive leadership team, assisting the Admin Team lead in overseeing division events and meetings, responding to and troubleshooting faculty inquiries, and updating and maintaining administrative databases, platforms, and documentation. The ideal candidate is highly organized, detail-oriented, and able to multitask and work independently with limited supervision. This role requires excellent judgment, communication, organization, and time-management skills, as well as strong leadership and interpersonal abilities and a proactive, initiative-driven approach. The successful candidate will work as part of a collaborative team and contribute to a positive, productive work culture. The Division of Hospital Medicine is comprised of approximately 160 faculty members (and growing) across five diverse clinical sections and three facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. DESIRED QUALIFICATIONS: * Exceptional organizational skills and attention to detail and accuracy * Demonstrated ability to prioritize own work, multitask, and respect deadlines * Excellent written, oral, an interpersonal communication skills * Personal effectiveness and credibility * Bachelor's Degree EDUCATION & EXPERIENCE (REQUIRED): * High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. WORKING STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107795 * Work Arrangement : Hybrid Eligible

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 21, 2025 Requisition # 107795 **Note:** This position is based on the Stanford campus and is a hybrid role (working on-site and from home), subject to operational needs. Applicants must upload a cover letter and resume to be considered. The Division of Hospital Medicinein the Department of Medicine is seeking a highly motivated Administrative Coordinator (Administrative Associate 3) to join its team located at Stanford Health Care. Under the general direction of the Administrative Team Lead, the Administrative Coordinator will provide administrative and operational support to a rapidly growing division. Responsibilities include: supporting the onboarding process for new faculty and staff, serving as the lead administrative support for the executive leadership team, assisting the Admin Team lead in overseeing division events and meetings, responding to and troubleshooting faculty inquiries, and updating and maintaining administrative databases, platforms, and documentation. The ideal candidate is highly organized, detail-oriented, and able to multitask and work independently with limited supervision. This role requires excellent judgment, communication, organization, and time-management skills, as well as strong leadership and interpersonal abilities and a proactive, initiative-driven approach. The successful candidate will work as part of a collaborative team and contribute to a positive, productive work culture. The Division of Hospital Medicine is comprised of approximately 160 faculty members (and growing) across five diverse clinical sections and three facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. **DESIRED QUALIFICATIONS:** + Exceptional organizational skills and attention to detail and accuracy + Demonstrated ability to prioritize own work, multitask, and respect deadlines + Excellent written, oral, an interpersonal communication skills + Personal effectiveness and credibility + Bachelor's Degree **EDUCATION & EXPERIENCE (REQUIRED):** + High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions. **PHYSICAL REQUIREMENTS:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. **WORKING STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (** ******************************************************** **) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more. _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107795** + **Work Arrangement : Hybrid Eligible**

Purpose Student Affairs is searching for an experienced Assistant Vice Provost and Executive Director of Bechtel International Center to provide strategy, vision, leadership, direction and establish objectives and goals and implement innovative strategies for the Bechtel International Center. CORE DUTIES*: * Identify, clarify and resolve International student and scholars' immigration and visa matters, which requires liaising with the Department of State, US Custom and Immigration Services, Department of Labor, SEVIS, Social Security offices, US consulates and embassies abroad, and US port of entry officials. Advise academic and hiring departments on federal immigration regulations and issues. * Serve as the principal designated officer and the designated school official with the Department of State and USCIS, ultimately responsible to troubleshoot immigration issues and answerable to the University and federal agencies for immigration issues/problems that may arise. Serve as institutional officer for SEVIS Compliance. Serve as PDSO, RO and provide leadership to the institution in immigration policy setting and SEVIS compliance. * Analyze and respond to new and changing immigration regulations, problem solve complex visa issues, advocate with federal agencies on behalf of the university and international students and scholars. * Provide strategic direction and long-range planning for Bechtel International Center, including responsibility for managing programs, budget, facilities, policies, publications, outreach and staff. * Work independently to make decisions regarding projects, programs, policies and initiatives, with limited or no review by senior management. Commit university resources with limited or no review by senior officers. * Direct efforts of managers, develop those in leadership positions and in the leadership pipeline. Make hiring decisions, provide coaching and mentoring, manage performance, determine staffing needs, develop and ensure succession planning within area of responsibility. Set department guidelines and policies to ensure university compliance with federal immigration regulations. * Represent Stanford at professional meetings on and off campus, and cooperate with such Stanford offices as Government Relations, General Counsel, Dean of Research, and Office of President and Provost, to develop coordinated and consistent advocacy initiatives in the area of immigration. * Develop cooperative relationships with colleagues in peer institutions to provide a context for responding to changing federal policies. * Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and ten years of relevant experience, or combination of education and relevant experience. Experience in higher education setting strongly preferred. Preferred requirements: * Master's degree in higher education, international education, or related field. * Experience working in a higher education setting. * Minimum of seven years of experience working as a Designated School Official (DSO) and Alternate Responsible Officer (ARO) based on F/J federal law training, including government online training as evidenced by a certificate of passing, and meet government eligibility requirements. * Experience of in-depth immigration work performed on a routine daily basis and possess a thorough understanding in H-1B, E-3, TN and TN and O-1 visas, in addition to Employment-Based sponsorship processes including but not limited to: EB-2 Standard Labor Certification process, EB-1(a) Extraordinary Ability, and EB-1(b) Outstanding Professor and Researcher. * Experience managing a large department, budget and a high volume caseload. * Experience interpreting immigration policy and advising senior leadership Knowledge, Skills and Abilities: * User knowledge of Microsoft Office Suite. * Advanced communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and all levels of management. * Strong analytical skills to review and analyze complex financial information. * Strong leadership and strategic management skills. * Experience managing people. * Understanding of underlying technological needs and requirements. * Ability to establish credibility and effective working relationships across organization. * Demonstrated ability to work collaboratively. * Demonstrated experience with significant and complex budgetary/financial management. Certifications and Licenses: None PHYSICAL REQUIREMENTS*: * Frequently sit, perform desk-based computer tasks. * Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds. WORKING CONDITIONS: * May work extended hours, evening and weekends. * This position is fully onsite WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* * Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. The expected pay range for this position is $191,546 - $239,965 annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. We invite you to apply by clicking on the "Apply for Job" button. To be considered, please submit your résumé and a one-page cover letter along with your online application. Why Stanford is for you Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! * The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 7508 * Employee Status: Regular * Grade: M * Requisition ID: 107334 * Work Arrangement : On Site

**School of Medicine, Stanford, California, United States** Administration Post Date Oct 03, 2025 Requisition # 107425 The Division of Nephrologyin the Department of Medicine offers fellows and faculty unparalleled prospects for research and clinical training in an atmosphere with ample opportunity to participate in University and community service, in an exciting academic environment committed to excellence, innovation and diversity. Emerging science, new technology, and improvements in diagnostics and patient care have enabled nephrologists to treat kidney and renal disease more successfully. The growing division has an exciting opportunity for a new role, an Administrative Associate who will be responsible for providing a full range of support to multiple faculty members with responsibilities that vary across the academic, clinical and research missions of the organization. Primary duties include, but are not limited to, calendaring, travel arrangement and reimbursement processing, procurement and asset management, event coordination, etc. The incumbent will have versatility to support other endeavors within the division. The Administrative Associate will work in a fast paced, dynamic environment, will need to successfully navigate changing priorities, and is expected to work with a high degree of discretion and confidentiality under minimum supervision, while maintaining a positive and productive work culture. The successful candidate will work as part of a collaborative team, engaging in cross-training and providing backup administrative coverage when necessary. **Duties include:** + Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. + Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. + Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays. + Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Process and monitor routine financial transactions, which may include researching and resolving discrepancies. + Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. + May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. + Maintain approved content on websites. **DESIRED QUALIFICATIONS:** + Experience with Stanford financial systems and related policies **EDUCATION & EXPERIENCE (REQUIRED):** + High school diploma and three years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Proficient computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing routine tasks. + Strong organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize and multi-task. **PHYSICAL REQUIREMENTS:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. **WORKING STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** **The expected pay range for this position is $31.97 to $38.40 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (** ******************************************************** **) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more. _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ Additional Information + **Schedule: Full-time** + **Job Code: 4097** + **Employee Status: Regular** + **Grade: E** + **Requisition ID: 107425** + **Work Arrangement : Hybrid Eligible**

The Research Administrative Coordinator will be an integral part of a team on the cutting edge of research including new therapies and other interventions for neurodegenerative brain diseases. We are seeking a detail-oriented and proactive individual who will use professional concepts to apply organizational policies and procedures and oversee a variety of ongoing administrative operational functions. Key functions of this role include: Calendar Management: Coordinate and manage complex calendars for a research program manager, a clinical trials nurse manager, and MDs within the lab as needed. This includes scheduling meetings, appointments, and conference calls. Communication: Serve as the primary point of contact for internal and external inquiries, including high-level professionals and potential research participants, ensuring timely and professional correspondence. Manage inboxes on behalf of a study executive team & create/distribute internal newsletters to study sites across the nation. Documentation and Reporting: Prepare and format reports, presentations, and other documentation as needed. Audit existing resources and build a strategic document management plan. Travel Coordination: Arrange travel logistics, accommodations, and itineraries for domestic and international trips. Additionally, manage post-travel expense reimbursements/reconciliation for internal and external parties as needed. Meeting Support: Organize meetings, including preparing agendas, taking minutes, and following up on action items. Drive the planning, coordination, and execution of virtual and in-person investigator meetings. Budget Tracking: Assist in monitoring and processing expenditures against budgetary limits. General Administrative Tasks: Provide general administrative support such as filing, basic IT support, and office supply management. The ideal candidate will thrive in a fast-paced environment, possess exceptional organizational skills, and have a passion for contributing to impactful medical research. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training. Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Working knowledge of Microsoft Office applications like Outlook and Word. Excellent demonstrated record of attendance and reliability. Ability to use discretion and maintain confidentiality. The ability to conduct oneself in a highly professional manner Proven ability to work collaboratively with other cross-functional teams and establish cooperative working relationships with patients, co-workers, & physicians. Experience with surveys and presentations including related software (e.g., Qualtrics, Excel, PowerPoint, etc) Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. The UCSF Memory and Aging Center (MAC) is an internationally renowned clinical research center with over 200 full time employees with offices and clinical research space located in the Sandler Neurosciences Building and multiple other buildings on the UCSF Mission Bay Campus. The MAC provides clinical care for patients suffering from neurodegenerative disease processes; from this clinical population, external referrals, and direct recruitment efforts we enroll patients into more than 50 structured research protocols and/or treatment trials. The Boxer Lab at the MAC has a mission to find effective, scientifically-based treatments that lead to a cure for neurodegenerative brain diseases. This is accomplished through a combination of clinical trials that emphasize patient and family benefits and public health impact, and observational studies that deepen our understanding of the biological mechanisms of neurodegenerative disease. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8:00am-4:30pm Posted Date 12/09/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration indefinite Job # 27871 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility At UCLA Health, our people are here for more than a career. They're committed to elevating the lives of everyone they come into contact with. It's only possible when you're passionate about what you do and where you get to do it. As a key member of our team, you'll be able to use your unique experience to help support positive patient experiences. Come join UCLA Health as an Administrative Assistant 3 for our Care Coordination and Clinical Social Work Department's Santa Monica office location. Under the guidance and supervision of the Manager of Learning, Development, & Business Operations, the Administrative Assistant III will independently prioritize work, performs administrative functions and processes necessary information to meet the Medical Center needs, patient/patient family needs, and government and third party regulations in a timely manner. In this role you will: * Work in close cooperation with all Care Coordination employees as well as internal and external customers to facilitate customer service, patient care and reduce liability for both the patient and hospital using professional and customer-oriented demeanor; often requiring diplomacy and skill in managing angry or inappropriate behavior. * Track and disburse Emergency Patient Assistance inventory to patients/families/staff and accurately use EPAF computer program to account for daily fund balances. * Compose memos and correspondence with a high degree of accuracy. * Maintain the TJC employee database and ensure that employee personnel files meet all required standards. * Process billings for payment from outside agencies and prepare interdepartmental recharges when necessary. * Type reports, proposals and spreadsheets using correct grammar, spelling and punctuation to include the ability to accurately complete numerous edits by Management staff. * Answer phones, reserve conference rooms, assist with office supply orders, and perform other appropriate clerical duties as requested by management. At UCLA Health, our passion for delivering the highest quality patient care has enabled us to become a world-renowned health system with four award-winning hospitals and more than 270 community clinics throughout Southern California. We're also home to the world-class medical research and clinical education capabilities of the David Geffen School of Medicine. If you're looking to play a key role in supporting exceptional patient experiences, join us and enjoy a fulfilling career at UCLA Health. Salary range: $30.36 - $43.49 Hourly Job Qualifications Press space or enter keys to toggle section visibility We are looking for a detail oriented, organized, and caring individual with: * Ability to work with frequent interruptions, and skill in setting priorities which accurately reflect relative importance of job responsibilities. * Skill in reading a medical record and skill in accurately copying, positing or transcribing patient data, including medical record terminology and abbreviations. * General knowledge of government and third-party rules and regulations which affect the processing of authorizations necessary for billing of patient services. * Ability to code medical diagnoses or procedures using CPT coding manual and current procedure terminology. * Effective written and verbal communication skills, and proofreading skills. * Proficient computer skills with a PC and Microsoft Office, and ability to perform data entry and produce simple memos. * Ability to function cooperatively in performing individual and group tasks, and sensitive to the needs of others. * Ability to operate multi-line telephone, photocopy equipment, word processing equipment and fax machine. * Ability to perform simple arithmetic skills such as adding, subtracting, multiplying, dividing, with or without a calculator. * Interpersonal skills; ability to function cooperatively in performing individual and group tasks while being sensitive to the needs of others. Bilingual verbal language skills (English and Spanish) is preferred.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 8:30am - 5:30pm, hours may vary Posted Date 12/08/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27895 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty. Salary Range: $26.42 - $37.49 hourly Job Qualifications Press space or enter keys to toggle section visibility * Required: * Demonstrated basic knowledge of physician office policies and procedures * Demonstrated computer skills including word-processing, use of spreadsheets and data entry * Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors. * Skill and experience in operating office machines including hospital based computer systems * Skill and experience in composing clear and understandable written memos and reports using correct grammar * Skill in prioritizing assignments to complete work in a timely and accurate manner * Skill in communicating with patients, families and referring physicians with diplomacy * Knowledge of basic medical terminology. * Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy * Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload. * Ability to work flexible hours and travel to department clinics, as assigned. Preferred: * Familiarity with physician office billing procedures * Knowledge of University's Electronic Health Record System * Knowledge of UCLA School of Medicine and hospital nursing processes * Fluent in Spanish * Bachelor's Degree

Please note: this will be a duration of approximately six months. Will include optional medical coverage, holiday pay, sick leave accrual and vacation pay. Will work on-site 2x per week on Parnassus campus; remote 3x per week. Administers defined operational programs and activities which may include one or more of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, information technology, or safety. Program Administration Administer assigned operational activities within the Fellowship Programs. Assist Fellowship Program Administrators with maintaining program files and data, including didactic recordings, individual learner files, and program accreditation documentation. Utilize fellowship systems (e.g., ERAS, MedHub, AMION) to provide support to fellows and program directors. CME Compliance Coordinate CME course compliance tasks, including distributing and maintaining financial disclosure forms and tracking attendance for CME credit. Financial and Payroll Processing Process fellows' moonlighting payments. Manage fellows' reimbursements for travel, meetings, and entertainment. Monitor MyExpense to ensure reimbursement requests are processed promptly. Process BearBuy orders and serve as the point of contact for event vendors. Manage vendor payments in BearBuy. Oversee supply orders for the Fellows Office. Event Planning and Support Coordinate fellowship program events for Pulmonary Critical Care Medicine, Interventional Pulmonology, and Allergy Immunology. Provide meeting and event support, including: Setup and support of Monday Tri-Hospital Conferences. Room booking using Outlook, 25Live, and EMS. Setup and support of in-person faculty meetings. Submission of Facilities work orders for event setup (tables, chairs, disposal bins, etc.). The final salary and offer components are subject to additional approvals based on UC policy. To view the salary range for this position, please visit the TCS Non-Academic Titles Search (note the job code for reference). Please note: an offer will take into consideration the experience of the final candidate and the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, specific rules apply regarding placement on the salary range. To learn more about the benefits of working at UCSF, including total compensation, please visit UCNet Compensation and Benefits. Bachelor's degree in a related field and/or equivalent experience and training. Minimum of one (1) year of related administrative or operational experience. Ability to exercise sound judgment in responding to issues and concerns. Strong communication and interpersonal skills to interact effectively with staff at all levels, both verbally and in writing. Excellent organizational skills and the ability to manage multiple priorities under tight deadlines. Working knowledge of organization-specific and standard computer applications. Proficiency with Microsoft Word and Excel. Ability to use discretion and maintain confidentiality. Strong attention to detail with proven follow-through and focus on execution. Flexibility to orient and work at all UCSF Medical Center locations. Knowledge of BearBuy, MyExpense, MyReports Systems Administrative experience in the UC System Previous experience with program coordination, project management, operations, and event planning. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

Who We Are UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif. , four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U. S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County. To learn more about UCI Health, visit www. ucihealth. org. Your Role on the Team Position Summary: Incumbent is responsible for providing patient surgical scheduling and administrative support to the Center for Perioperative Care. What It Takes to be Successful Required Qualifications: Prior work experience gathering, compiling & coordinating multiple pieces of information into a final product Minimum one year prior administrative office experience Ability to read and understand medical terminology Ability to interpret lab reports or medical findings Ability to interact effectively with all level of staff and deal with a large variety of information Ability to effectively communicate in English both verbally and in writing Preferred Qualifications: Knowledge of basic hospital policies and procedures Total Rewards We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to Work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page: *********** uci. edu/new-hire/conditions-of-employment. php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci. edu or at **************, Monday - Friday from 8:30 a. m. - 5:00 p. m. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization