Administrative Assistant jobs at University of Central Florida - 106 jobs

Administration and Finance: The Administration and Finance (A&F) division is home to 350+ employees dedicated to providing exceptional administrative and financial services, innovative business solutions, and a safe and effective campus environment to support UCF's goal to be among the most impactful universities in the country. Our services include accounting operations and financial reporting; budget analysis, development and planning; capital planning; human resources; procurement; public safety; treasury management; and records management at UCF. The Opportunity: The Executive Assistant II position provides strategic administrative, project, and professional support to executive leadership within the Office of the Senior Vice President (SVP) and CFO of the Administration and Finance division. This role requires a high level of discretion, initiative, and sound judgment, along with strong communication and organizational skills. Proficiency in office software, project management tools, and communication platforms is essential to drive operational efficiency and support executive priorities. Responsibilities: * Efficiently manages the calendars of senior executive leadership within the SVP Office, ensuring optimal time utilization through strategic scheduling and expert use of technology tools. Coordinates meetings and engagements with internal departments and key stakeholders, including faculty, staff, students, university leadership (President, Provost), the Board of Trustees, DSO Boards of Directors, government agencies, donors, and external partners to facilitate seamless communication and alignment with division and institutional priorities. * Acts as the primary liaison for the SVP Office executive team, overseeing all incoming communications via emails, calls, and correspondence. Screens and prioritizes messages, and drafts, edits, and organizes high-level documents, reports, and presentations. Reviews materials submitted for SVP/CFO signature for accuracy, completeness, and compliance with university policies. Provides front-line support by welcoming visitors, managing and responding to general inquiries, and coordinating conference room usage. * Coordinates division-wide meetings, seminars, employee events, and supports division board-related activities. Responsibilities include scheduling, agenda development, research, presentation preparation, catering coordination, and documentation of minutes and attendance. Conducts post-event evaluations, surveys, and task tracking to ensure timely follow-up and completion of action items. Promotes team collaboration and employee engagement through well-organized initiatives. * Manages all aspects of executive travel, including itinerary creation, booking of flights, accommodations, and transportation, and overseeing the reimbursement process. Ensures travel plans align with executive schedules and comply with university policies and procedures. Utilizes departmental PCard for travel and other authorized purchases. Minimum Qualifications: Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). Preferred Qualifications: * 5-7+ years of progressively responsible administrative support, with at least 3 years supporting a senior executive. * Experience managing complex calendars, executive inboxes, and scheduling across multiple time zones and stakeholder groups. * Demonstrated experience handling confidential and sensitive information (budget, personnel, labor relations, strategic planning). * Advanced proficiency with Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Teams) or Google Workspace (if applicable). * Prior experience in higher education, preferably at a public/state university with knowledge of shared governance and academic/administrative structures. The most successful candidates may possess the following qualities: * Demonstrated ability to work independently with minimal supervision, exercising sound judgment in complex and sensitive situations. * Strong organizational skills with proven ability to prioritize competing demands, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment. * Skilled at leveraging technology to streamline workflows and adapt to new tools and platforms quickly. * Exceptional written and verbal communication skills, with the ability to draft, proofread, and edit executive-level correspondence, memos, briefing documents, and presentations. * Skilled at serving as a liaison and representing the Senior Vice President's office as the primary point of contact, maintaining professionalism and discretion when communicating with external constituents and community partners. Special Instructions to the Applicants: The anticipated salary range for this position is $56,030- $72,000. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations. Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position now or in the future. Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck. Working at UCF has its perks! UCF offers: * Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program * Paid time off, including annual and sick time off and paid holidays * Retirement savings options * Employee discounts, including tickets to many Orlando attractions * Education assistance * And more…For more benefits information, view the UCF Employee Benefits Guide. Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins. Department Administration and Finance Finance Business Center Work Schedule Monday - Friday: 8:00 AM - 5:00 PM; Flexible evening schedule is needed. Type of Appointment Regular Expected Salary $56,030.00 to Negotiable Job Posting End Date 01-20-2026-12-00-AM As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request. UCF is proud to be a smoke-free campus and an E-Verify employer. If an accommodation due to a disability is needed to apply for this position, please call ************ or email ************. For general application or posting questions, please email **************.

Florida A&M University's College of Pharmacy and Pharmaceutical Sciences, Institute of Public Health is pleased to announce the acceptance of qualified applicants for the Admistrative Assistant, Research vacancy. Responsibilities The Administrative Assistant will provide administrative support to all RCMI CORE leaders; The incumbent will provide support to the PI of the three funded research projects and all Research Pilot Project investigators; In addition, will assist RCMI Core facility technicians in creating Core facility database files; Incumbent must be able to follow up with appropriate offices to ensure the processing of eProcurement requisitions, purchase orders, subcontracts, consultant agreements, invoices, travel authorization requests, and travel reimbursements; The incumbent will maintain internal records of all grant-related expenditures and reports; The incumbent will ensure payment to vendors by comparing invoices to purchase orders, signing unpaid invoices, and maintaining files, records, and other materials; and the incumbent will be required to submit a quarterly encumbrances report to each core and pilot project investigator to verify charges to the grant. The Administrative Assistant will collaborate with the Assistant in Grants Management and the Coordinator, Research Programs, and assist faculty researchers; Incumbent will prepare recommendations for vacant grant positions; The Administrative Assistant will assist potential research personnel with information needed for international and Immigration and Naturalization matters; In addition, assistance will be provided to faculty development awardees; The Administrative Assistant will work in conjunction with the Coordinator of Research Programs in coordinating the RCMI local and National Advisory Committee meetings; The Administrative Assistant will schedule and take all minutes for the local advisory meetings and be responsible for receiving all quarterly progress reports; Assistance will be provided in coordinating the semi-annual advisory committee meetings, including taking minutes and routing for review and approval; The Administrative Assistant will serve as liaison for the RCMI principal investigator, program director, activity leaders, pilot project investigators and national advisory committee members with the various oversight offices; The Administrative Assistant will also be required to provide RCMI investigators with word-processing assistance in preparing supplementary proposals, progress reports, research manuscripts, and abstracts for submission to scientific journals and/or presentations for national scientific meetings; The Administrative Assistant will work with the RCMI/RCO to obtain the RCMI PI and research investigator's signatures on Time and Effort Reports each semester and forward completed reports to the Contracts and Grants Office; and perform other related duties as needed. Minimum Qualifications A high school diploma and seven years of related experience; or a combination of post high school education and experience equal to seven years. Recommended Competencies Knowledgeable of administrative policies and procedures that must be implemented in Research Center Office; Knowledgeable of standard business formats and the methods of data collection; Knowledgeable to interacts with students, faculty and the public in-person and by telephone; Knowledgeable of the principles and techniques of effective verbal and written; Skills in using interdepartmental network, F AMU Financials EIT System, local area network and email; Skills in Microsoft Office computer software including: Access, Excel, Outlook, PowerPoint, Publisher and Word; Skills in other computer software including: Adobe Acrobat and Page Maker, CS ChemOffice and etc.; Ability to speak clear, effective and use good English (reading, writing and editing); Ability to develop effective working partnerships as a means to expedite and improve services for our guests; Ability to solve practical problems and deal with a variety of issues where limited direction or standardization exists; Ability to provide updates and maintains the confidentialit) I of student records, faculty files, course materials, and budget and equipment inventories; Ability to be self motivated and able to work independently; Ability to organize and prepare written data into logical and correct format; and Ability to comprehend and follow oral and written instructions. Pay Plan This is an USPS (University Support Personnel System) position. Conditions of Employment Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment. Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment. Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation. How To Apply Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law. Reasonable Accommodation If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at ************** at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS **************. Equal Opportunity/Access Florida A&M University is an Equal Opportunity Employer. Veterans' Preference will be given to eligible Veterans' and spouses of Veterans' as required by Florida Statutes. Apply for Job * Careers * Sign In * New User

Required Qualifications Must be a current UNF student who is eligible for and accepts FWS funding. FWS is a program presented by the University of North Florida in partnership with the federal government. Eligible UNF students: Have more than $500 per semester in unmet financial need Are in an eligible Satisfactory Academic Progress status (are in academic good standing) Are enrolled in 6.0 or more credit hours Have submitted an error-free 2022-2023 FAFSA and completed verification (if chosen, have completed this process) Preferred Qualifications Willingness to learn Excellent communication skills, both on phone and in person Charismatic Clerical skills, including Microsoft Office Suite proficiency Cash register experience is helpful

Required Qualifications Must be a current UNF student who is eligible for and accepts FWS funding. FWS is a program presented by the University of North Florida in partnership with the federal government. Eligible UNF students: Have more than $500 per semester in unmet financial need Are in an eligible Satisfactory Academic Progress status (are in academic good standing) Are enrolled in 6.0 or more credit hours Have submitted an error-free 2022-2023 FAFSA and completed verification (if chosen, have completed this process) Preferred Qualifications Taking classes in communications, marketing, or a related field. Excellent written and verbal communication skills and an understanding of social media management and strategy. Time-management skills, with the ability to prioritize tasks.

Required Qualifications Must be a current UNF student who is eligible for and accepts FWS funding. FWS is a program presented by the University of North Florida in partnership with the federal government. Eligible UNF students: Have more than $500 per semester in unmet financial need Are in an eligible Satisfactory Academic Progress status (are in academic good standing) Are enrolled in 6.0 or more credit hours Have submitted an error-free 2021-2022 FAFSA and completed verification (if chosen, have completed this process) Preferred Qualifications Willingness to learn Excellent communication skills, both on phone and in person Charismatic Clerical skills, including Microsoft Office Suite proficiency Cash register experience is helpful

Department Athletics, Strategic Communications-OPS Compensation $15.00 Hourly Required Qualifications The Creative Video Assistant will assist the North Florida Athletics Communications department with content creation for all North Florida Athletics NCAA Division I sports. The position will assist the department with the management of content for North Florida Athletics, which includes, but is not limited to, the official athletics website (******************* and social media platforms. Anticipated start date is July 2025. The position is a two-year appointment, renewable after the first year at the discretion of the athletic department, and will receive a bi-weekly paycheck. The responsibilities of this position include Assist the Assistant A.D. of Creative Strategy with shooting, editing and producing short and longform content for use across North Florida Athletics official athletics website (*******************, social media platforms and in-venue displays. Complete projects in a timely manner to deliver high quality assets and maintain all social media platforms, while meeting the overall goals of the North Florida Athletics Communications department. Bring North Florida Athletics stories to life through the power of creative video content. Oversee the creative video strategy for multiple North Florida Athletics NCAA Division I sports with direction from the Assistant A.D. of Creative Strategy. Assist in the management and development of part-time and student assistant staff to ensure schedule and coverage of home and away events, in addition to specialty events. Collaborate across the entire creative content team to elevate department forward in social, digital and in-venue media. Work with supervisors and staffs to maintain content calendar to produce videos and other digital elements for internal and external efforts. Assist with the direction and development of the visual style guide to maintain consistency in brand guidelines and best practices in relation to creative content. Assist with the digital asset management system to properly archive content for season and historical use. In conjunction with the Associate A.D. of Communications and/or Assistant A.D. of Creative Strategy, the position will work collaboratively and meet with internal and external staffs to handle project needs, requirements and timelines. Assist the Associate A.D. of Communications and Assistant A.D. of Creative Strategy with outside requests. Travel as needed for select sports and postseason events. The position is expected to work in-person office hours, in addition to various nights and weekends. The position will take on other duties as assigned by the Associate A.D. of Communications and Assistant A.D. of Creative Strategy. PREFERRED SKILLS Working knowledge of Adobe Creative Suite required. Basic knowledge of DaVinci Resolve. 1-3 years of experience working in athletics or a content creation environment. Understanding of best practice across social media and digital platforms. PREREQUISITES REQUIRED FOR POSITION Minimum Education Requirement: Bachelor's degree Minimum Work Experience: Experience with Athletic Department or comparable organization. Feel free to reach out to Assistant A.D. of Creative Strategy Logan Shaw at ************** or at ************** with questions. Statement(s) of Understanding This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator The holder of this position is responsible for any NCAA and Atlantic Sun Conference bylaws and guidelines that a member of the UNF Athletic Compliance Department provides in addition to all UNF regulations. The individual must also assure that NCAA, Conference and UNF regulations are followed to the best of their knowledge and any violations thereof are reported to UNF Athletic Compliance. Equal Opportunity The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation. Carnegie UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

Classification Title: Administrative Assistant III Classification Minimum Requirements: High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience. : This position is located within the School of Teaching and Learning administrative unit within the College of Education. This position will report to the Office Manager. The job description includes but not limited to Human Resources processing, Fiscal related processing, Space, Facilities and Asset Management, and other duties as assigned. Duties include: Human Resources Coordination and processes for HR related hiring of adjunct faculty, temporary OPS employees. Assists Office Manager with graduate assistant appointments and HR 600 requests for adjunct faculty. Track graduate assistant evaluations. Maintain the processing of bi-weekly payroll and time approvals for assigned OPS employees. Assist with the onboarding of new faculty. Manage offboarding process for doctoral student graduate assistants each semester including but not limited to collecting departmental assets and keys. Space, Facilities, and Asset Management Support departmental asset management and inventory control. Oversee key control procedures and record keeping ensuring authorized access and security compliance. Liaison for all facility related issues within the department. Opens and secures building doors and restrooms in accordance with daily operating hours. Assist the Office Manager with space allocation processes. Fiscal Responsible for the coordination and purchase of all departmental software, computers, specialized equipment and furniture. Assist with faculty start-up package by tracking and monitoring usage with clear, accurate reporting. In charge of ordering new faculty hire items including business cards, names tags & plates, etc. Oversee spending for dollar limited OPS hires to maintain compliance with funding limits. Assist with purchase orders, travel arrangements, and other fiscal processing responsibilities as needed. Tenure, Promotion and Faculty Evaluation Support Serve as the faculty proxy for the Faculty Excellence and Advancement (FEA) system by developing functional expertise to support and train faculty on entering scholarship and related data. Provide guidance and troubleshooting support to faculty using the FEA system, ensuring accurate and timely completion of required annual and tenure-related entries. Support faculty adoption of FEA during transition period while reinforcing faculty responsibility for ongoing, annual data entry. Miscellaneous Provide team coverage and operation support as needed to ensure continuity of services during staff absence, peak period special project, or as assigned by the Office Manager or School Director. Expected Salary: $23.94 - $26.34 hourly Required Qualifications: High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience. Preferred: Knowledge of/and experience with Human Resources for personnel payroll procedures, rules, and regulations at UF. Knowledge of current rules and regulations for UF Finance and Accounting for Enterprise applications at UF. Knowledge of general office procedures. Ability to operate computer and multiple software packages, Microsoft office Suite applications, basic office equipment, fax machine, copier, etc. Ability to establish and maintain effective working relationships. Ability to interact and represent the department in a professional manner. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Department NHMFL - The National High Magnetic Field Laboratory Responsibilities The Administrative Assistant works closely with the Special Assistant to the Director to provide executive-level administrative, event, and operational support. This role is essential to the smooth functioning of the Director's Office and affiliated teams and contributes to lab-wide initiatives, events, and a welcoming, well-organized workplace environment. The position also supports the organization, inventory management, and sales of MagLab merchandise. Key Responsibilities * Administrative & Executive Support * Assist with calendar management, meeting scheduling, and coordination of travel arrangements. Support daily administrative operations, including purchasing, ePARs, and foundation reimbursements. Provide general administrative assistance to the Director's Office and affiliated MagLab teams. Event Coordination & Planning Assist in planning and executing MagLab events, including: * External Advisory Committee Meetings * Director's Lab-Wide Meetings * MagLab Open House * Pi Party, Holiday Parties, and team-building events * Support logistics, budgeting, materials preparation, and on-site coordination for conferences and workshops. * Assist with lab-wide initiatives such as the food pantry program and professional development activities. Merchandise Organization, Inventory & Sales * Organize, track, and maintain inventory of MagLab merchandise. * Assist with merchandise sales at events and through internal channels. * Reconcile merchandise accounts and support accurate recordkeeping of inventory and revenue. * Help coordinate restocking, storage, and display of MagLab-branded items. Personnel & Office Management * Assist with onboarding processes, ePAR updates, and New Employee Surveys. * Provide administrative support for Space Committee and Interview Committees. * Help maintain organized office systems and shared resources. Budget & Resource Support * Assist with managing the Director's budgets, including reconciliation of vending and merchandise accounts. * Support the faculty CV repository (FEAS) and assist with training staff on its use. Project & Team Support * Assist in organizing team-building activities and professional development trainings. * Support strategic initiatives and special projects for the Deputy and Operations Directors. * Provide general administrative support to other MagLab teams as needed. Qualifications High school diploma or equivalent. Contact Info For any questions, please contact Kayla West at ************** University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department The FSU Interdisciplinary Research and Commercialization Building (IRCB) is a new facility dedicated to collaborative, interdisciplinary research at Florida State University's Southwest Campus, located near the FAMU-FSU College of Engineering, the National High Magnetic Field Laboratory, and other research centers. The IRCB is designed to provide flexible space for research groups, core facilities, and industry partnerships, fostering innovation and commercialization opportunities. Responsibilities * Serve as the primary point of contact for the IRCB, managing the welcome and reception area. This includes greeting guests, answering phone calls, directing inquiries, and maintaining a professional first point of contact for the building. * Manage the general IRCB email account and calendars, ensuring efficient communication and scheduling across research groups, collaborators, and external partners. * Ensure smooth handling of mail, package deliveries, and visitor logistics, routing them to the appropriate staff and faculty. * Support and coordinate event and meeting space requests within the IRCB, including logistics for research-related events and partner meetings. * Oversee workroom operations, including supply inventory and coordination of shared resources for IRCB occupants. * Provide administrative and programmatic support for IRCB research programs, collaborations, and services as needed. * Maintain awareness of the IRCB's mission, programs, and opportunities in order to assist faculty, staff, students, and external partners effectively. * Assists with or completes special assignments or other duties as deemed necessary. Serve as a backup for purchasing and travel processes during periods of high workload or staff absence. Qualifications High school diploma or equivalent required. * Ability to adhere to ethical business practices and promote ethical behavior. * Ability to demonstrate effective customer service skills. * Ability to communicate effectively verbally and in writing. * Ability to establish and maintain effective working relationships. * Ability to perform accurately in a detail-oriented environment. * Ability to adhere to standards of professional conduct and etiquette * Proficient in Microsoft Outlook, Word, and Excel * Professional communication skills (verbal, phone, and email) with an excellent customer service attitude. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Must have a valid state of Florida or Georgia driver's license or the ability to obtain before hire. Preferred Qualifications * Experience working in a higher educational environment, which includes customer service, working with faculty, and students. Contact Info For any questions, please contact Mrs. Erica Brown at ************************. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Required Qualifications Cannot be a current UNF student for this position type . Open the office for daily business and close the office at the end of the business day. (Including, but not limited to, checking printers for paper, emptying shredder, stacking or unstacking dishwasher and preparing coffee.) Answer phones and direct callers to the appropriate office staff or UNF department. Greet incoming guests, including members of the Board of Trustees, Board of Governors, Senators and House Representatives, community constituents, students, faculty and staff. Maintain a schedule for the internally used President's Conference Room. Prepare the conference phone, AV equipment or DTEN cart for use when needed in the President's Conference Room. Prepare the Conference Room prior to use and handle clean-up after each event/meeting. Maintain the schedule for the President's reserved guest spaces and work with Parking Services to ensure spaces are being utilized by the appropriate guests. Responsible for the reservations of two golf carts. Partner with Physical Facilities to coordinate the maintenance of the carts to ensure they are always ready for use. Open, sort, log/track, scan and route President's Office incoming and outgoing mail, and reports. Responsible for logging signed items out and notifying the proper department before the end of each business day. Create the monthly “issues” report and assist the Director of Operations as requested with the routing of issues that come to the President's Office. Submit work orders through FAMIS Self-Service module for various work to be completed by Physical Facilities in the President's Office and communicates status updates to office staff. Order office supplies using the online portal with UNF's contracted vendor; verifies order, distributes/stores items and submits invoice to appropriate office staff member. Assists with filing or scanning records. Prepare items for overnight shipping using the online portal with UNF's contracted vendor. Handle any phone audits and conference call billing and submits reports to appropriate staff member. Create and maintain a current office procedures manual for the front desk. Assist with projects that come out of the Office of President. Preferred Qualifications Strong customer service, organizational, and communication skills; Bachelor's degree from an accredited college or university and two years of experience in a related area. The applicant should enjoy working in a fast paced office and be able to pivot at a moment's notice.

Department University Housing Responsibilities Office Assistants will perform a variety of tasks in our administrative offices, which are typically open Monday - Friday, 8:00am - 5:00pm. Specific tasks may include: * Various customer service responsibilities like answering phones, responding to emails, and assisting with in-person office visits. * Data entry and analysis. * General office duties like scanning and uploading files. * Cashiering and cash handling duties include processing student fee payments, balancing daily collections, processing petty cash payouts, and assisting with the technology checkout process. * Working in various Housing computer applications to perform administrative tasks. Record upkeep and compliance. Qualifications * High school diploma/equivalent. * Must be FSU students and maintain a cumulative 2.5 undergraduate or 3.0 graduate GPA. * Must be in good conduct standing with the University. * Ability to provide excellent customer service to include interacting with students/families or potential students/families over the phone, via email, and in person. * Strong attention to detail and ability to enter data with a high level of accuracy. Preferred Qualifications * Previous office and/or cash handling experience. * Priority is given to students who have lived on campus for at least one semester. * Priority will be given to students who can commit to being available for Summer 2026. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. Anticipated Salary Range $14.00 per hour ($15.00 per hour effective September 30, 2026). How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Applicants may not be employed within any other section of University Housing. If selected, applicants must complete a screening interview and provide one (1) reference check. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. University Housing operates on a 12-month calendar. Office Assistants should be prepared to work finals weeks, between sessions, and during breaks. Meetings throughout the semester, as announced by supervisor, may be necessary. Office Assistants will work a minimum of 10 -15 hours between 9:00am - 4:00pm; hours are flexible. Office Assistants may not work more than a total of 40 hours per week, in combination with any other University-related employment. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department Geochemistry - National High Magnetic Field Laboratory Responsibilities Provide secretarial and clerical support to include processing purchasing and travel actions, process and organize grant submittals, balance budgets, and perform other tasks related to office operations of a scientific laboratory group. Qualifications High school diploma and two years of related work experience Preferred Qualifications Qualified candidate must be proficient in MS Word and Excel. Individual must be detailed oriented, energetic, a self-starter, and have excellent organizational skills. Must be able to perform multiple tasks with minimum supervision and be comfortable working in a high paced environment. Contact Info Kayla West ************** University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. Anticipated Salary Range $14/hr How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. This position is being re-advertised. Previous applicants need not reapply. Part-time (20 hrs/wk) Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department University Business Administrators - Division of Student Affairs - Student Union Responsibilities Serves on the accounting team and supports the daily business processes and financial operations at the FSU Student Union. Serves as the Primary P-Card Proxy and is responsible for daily revenue deposits. * Responsible for advising cardholders of Purchasing Card processes, rules, regulations, and changes. Responsible for the timely and accurate coding and the audit of departmental purchasing card payments to ensure that each purchase has the correct accounting information and expense description. Coordinates with the P Card holders to ensure that documentation is received timely, monitors, and ensures the propriety of payments, ensuring compliance with the FSU Prompt Payment Policy and other applicable laws, policies, and procedures of the State of Florida and FSU. * Reviews the monthly P-Card Statement Reconciliation Worksheet to ensure that adequate supporting documentation is attached for each purchase. Maintains monthly reconciliation forms in OMNI signed by the Pcardholder/Supervisor/and Proxy. * Completes daily deposit forms for all Union departments and submits forms to Deposit Accounting in the FSU Controller's Office. Updates revenue spreadsheet daily to prepare for month end reporting. Reviews ledgers to ensure revenue and tax accounts are entered, reported accurately and match form submissions. Maintains accounts receivable records for all Union departments. * Sends PaymentWorks invitations to new suppliers with FSU. Monitors the process to ensure timely completion for contractual, procurement, and payment processes. Works with vendors to correct any issues that occur. Serves as a backup to enter requisitions for all departments within the Student Union. Submits purchase order change forms as needed. Creates receipts for invoices to initiate payment process. * Submits customer request forms to FSU's Auxiliary Billing team. Assists Accounting Specialist with the monthly auxiliary billing process as needed. Works with FSU Accounts Payable team to resolve any outstanding payment issues. Completes departmental online journal entry forms as required and submits to Assistant Director, Budget & Financial Services for approval. * Tracks resale inventory for Union departments and works with program managers to resolve any issues. Verifies inventory quarterly. Assists professional staff, program managers, supervisors, and student employees with completion of their annual Canvas PCI training courses. Serves as a backup travel representative. May supervise and train OPS staff that work on the business team as needed. Qualifications Bachelor's degree or a combination of post high school education and experience equal to four years. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at **************. Considerations This is an USPS (University Support Personnel System) position. This position is being readvertised. Previous applicants need not reapply. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

The Administrative Assistant I provides administrative support to the Associate Deans of the College of Arts and Sciences (CAS). Acting under general supervision, the position anticipates management or unit needs, proactively solves problems and handles issues. Typical duties may include but are not limited to: * Provides administrative assistance to the CAS Associate Deans, including responsibilities such as managing calendars, composing correspondence, pulling reports, editing presentations, and handling travel arrangements. * May supervise front desk student staff. * Collects and processes student forms and faculty paperwork, including change of grade, Incomplete Grade Agreements, syllabi, and Dean's list letters. * Coordinates grade appeals at the direction of the CAS Associate Dean of Students. * Coordinates a wide variety of projects, such as events, conferences, and meetings. * Maintains office supply inventory and interacts with vendors. * Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception and management of Dean's signature logs. * Coordinates office operations including basic website updates., * Creates or maintains unit filing systems or workflows, and maintains confidential information. * Manages the sign-in and out College truck and golf cart. * Tracks end of term grade submissions and sends reminder emails. * Works alongside Academic Coordinator to create year end reports for grants including: Seidler, Professional Development, and Student Experiential Learning Fund. Other Duties * Performs other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and six years of full-time experience directly related to the job functions. * Relevant administrative support experience. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Workday, Tableau, Cognos, Banner, and Gulfline. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of budget control principles, practices, and procedures. * Excellent interpersonal, verbal, and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. * Ability to maintain confidentiality and discretion at all times. Pay Grade 15 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Required Qualifications You must be a current UNF student who is eligible for and accepts Federal Work Study ( FWS ) funding. You must be able to: Mix ink. Have basic knowledge of printmaking processes. Knowledge on mixing inks and preparing papers/fibers to student use. Assist with acid processes. Perform other responsibilities in preparing a studio and class materials for daily uses. Preferred Qualifications Declared major may apply only. If applicant is a declared minor or with 3 printmaking classes taken, may be considered.

Required Qualifications Graduate or senior level students preferred. Applicants for this position must be eligible for and accept Federal Work Study Funding; must be enrolled in at least 6 semester hours; and must have met satisfactory academic progress requirements in order to receive financial aid. Preferred Qualifications College of Arts & Sciences Communication majors preferred. Excel experience preferred.

Required Qualifications You must be a current UNF student who is eligible for and accepts Federal Work Study ( FWS ) funding. You must be able to: Able to mix clay and glazes Able to use power tools and able to solve tool malfunctions. Have basic knowledge of sculpture processes. Keep the lab clean at all times. Be available to work nights and weekends. Perform other responsibilities in preparing a studio and class materials for daily uses Preferred Qualifications Enrolled in ceramic classes as a Junior or Senior with knowledge in ceramics processes or will consider Freshman or Sophomore planning to be ceramics major or minor. FWS can only have one job on campus.

Required Qualifications Applicants for this position MUST be eligible for and accept Federal Work Study ( FWS ) funding; must be enrolled in at least 6 semester credits; and must have met satisfactory academic progress requirements in order to receive financial aid. We cannot accept applications from Brooks College of Health students due to confidentiality issues. Preferred Qualifications Experience in working in office settings.

Required Qualifications You must be a current UNF student who is eligible for and accepts Federal Work Study ( FWS ) funding. Students may work on administrative tasks while gallery sitting and may be asked to assist with installation and communications for exhibition during, or outside of open gallery hours. Students will need to engage viewers and visitors, but do not need to have prior experience in studio art or art history to apply. The student must be able to: Keep all conversations confidentially. Greet visitors in a professional, friendly manner. Answer the telephone and able to forward calls, take messages. Assist with filing, making copies. Able to make errands around campus. Assist with upcoming exhibitions (preparing exhibition post cards for mailing, putting out chairs, tables, etc.) Assist with organizing and preparing for exhibitions. Assist with communications and social media updates and organizing Gallery calendar for appointments. Assists other art installations around campus and at MOCA . Preferred Qualifications Some previous office experience is preferred but not required. Enrolled as a major/minor in non-art courses, but will consider art majors/minors for this position. Students will need to be self-guided and organized and showcase an aptitude for working with others and guests. Experience with digital and online tools such as social media, Microsoft Office, and Google Suite are a plus.