Administrative Assistant jobs at University of Colorado - 109 jobs

Part Time Associate Director Global Health Track: Open Rank-Instructor, Sr. Instructor, Assistant, Associate, Professor
University of Colorado 4.2
Administrative assistant job at University of Colorado
Part Time Associate Director Global Health Track: Open Rank-Instructor, Sr. Instructor, Assistant, Associate, Professor - 38750 Faculty Description University of Colorado AnschutzDepartment: Office of Medical Education (OME) Job Title: Part Time Associate Director Global Health Track: Open Rank-Instructor, Sr. Instructor, Assistant, Associate, ProfessorPosition #00844503: - Requisition #38750:Job Summary:The Associate Director of the Medical Student Global Health Track at the University of Colorado School of Medicine is responsible for working collaboratively with the Global Health Track Director, SOM faculty, curriculum deans, course directors, and other SOM personnel to implement, evaluate, and continuously improve a longitudinal, four-year Global Health Track aligned with the Trek medical student curriculum. The Global Health Track is a selective, longitudinal program that spans all four years of medical school and is designed to prepare students to engage thoughtfully, ethically, and effectively in global and underserved health contexts. The Track includes two required 10-week first-year courses (1-2 contact hours per week), one required global health elective from a menu of options, which can completed during the Alpine or summit years, longitudinal curricular elements embedded across required courses and Basecamps, mentored scholarly projects, and optional international and domestic experiential learning and research opportunities. The Associate Director will have primary responsibility for leading one of the required first-year Global Health courses and for overseeing, mentoring, and assessing the required Global Health scholarly projects. In collaboration with the Track Director, this role will also contribute substantially to the ongoing re-envisioning and refinement of Track goals, requirements, curricular placement, and assessment strategies to ensure alignment with the Trek curriculum, institutional priorities, and best practices in global health education. Supervision Received:The Associate Director will report directly to the Track Director and the Assistant Dean for Medical Education, Post-Clerkship Curriculum. Supervision Exercised:This position has no direct supervision. Examples of Work Performed:20% - Administration:· Ensure adequate orientation for Global Health Track students including content, scheduling, assessment, grading, and longitudinal requirements. · Serve as a timely communication resource for students, faculty, and staff. · Collaborate with SOM professional staff on scheduling and tracking student progress. 20% - Curriculum Execution and Program Innovation:· Serve as Course Director for one required 10-week first-year Global Health spring course (between January and April). · Provide direct teaching across multiple phases of the curriculum. · Working with the GHT Director to plan and lead the required track time sessions. · Collaborate in re-envisioning Track requirements to align with Trek. 20% - Mentored Scholarly Project Oversight:· Oversee required Global Health mentored scholarly projects. · Mentor students in project design, execution, and dissemination. · Schedule and run the WIP sessions· Grade the MSA deliverables by GHT students· Act as a resource for students in relation to their MSA projects20% - Curriculum Review and Quality Improvement:· Track and assess curriculum effectiveness. · Collaborate with OME Assessment, Evaluation and Outcomes office on evaluation. · Support accreditation documentation. 10% - Student Assessment and Support:· Set expectations and ensure timely assessments. · Promote student success and advising. · Conduct the required 1:1 meetings with first year GHT students· Working with the GHT Director and the steering committee to plan and execute track activities including review of applications, planning training/scholarly (e. g. , suture nights, journal club discussions, etc. ), social and other activities with the goal of creating a community. 10% - Faculty Support:· Recruit and support faculty teachers and mentors. Work Location:Onsite - this role is expected to work onsite in Aurora, CO. Why Join Us:The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here. Qualifications:Minimum Qualifications:Applicants must meet minimum qualifications at the time of hire. This is an open rank position and could be categorized as Instructor, Senior Instructor, Assistant Professor, Associate Professor or Professor based on experience and qualifications as indicated below:Instructor:· Candidates must hold a terminal degree such as an MD or DO degree from an accredited University. · Recent teaching or mentorship experience. · Candidates must be able to obtain an Instructor faculty appointment at the University of Colorado School of Medicine. Sr. Instructor:· Candidates must hold a terminal degree such as an MD or DO degree from an accredited University. · Recent teaching or mentorship experience. · Candidates must be able to obtain a Sr Instructor faculty appointment at the University of Colorado School of Medicine. Assistant Professor:· Candidates must hold a terminal degree such as an MD or DO degree from an accredited University. · Recent teaching or mentorship experience. · Candidates must be able to obtain an Assistant Professor faculty appointment at the University of Colorado School of Medicine. Associate Professor:· Candidates must hold a terminal degree such as an MD or DO degree from an accredited University. · Recent teaching or mentorship experience. · Candidates must be able to obtain an Associate Professor faculty appointment at the University of Colorado School of Medicine. Professor· Candidates must hold a terminal degree such as an MD or DO degree from an accredited University. · Recent teaching or mentorship experience. · Candidates must be able to obtain a Professor faculty appointment at the University of Colorado School of Medicine. Preferred Qualifications:· Experience in global health education. · Curriculum development experience. · Medical education scholarship. · Experience in global health research Knowledge, Skills and Abilities:· Excellent written and oral communication· Excellent interpersonal, organizational, and communication skills, with a demonstrated ability to build and maintain relationships across multidisciplinary teams. · Strong understanding of clinical education models and medical education curricula. · Ability to cultivate relationships with people who enjoy teaching, who can inspire students and support the educational process and values of life-long learning of the CU School of Medicine. How to Apply:For full consideration, please submit the following document(s):1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position2. Curriculum vitae / Resume3. Five professional references including name, address, phone number (mobile number if appropriate), and email address Applications are accepted electronically ONLY at www. cu. edu/cu-careers. Questions should be directed to: Ackels, Jessica, JESSICA. ACKELS@CUANSCHUTZ. EDUScreening of Applications Begins:Immediately and continues until 2/4/2026. Anticipated Pay Range:The starting salary range (or hiring range) for this position has been established as HIRING RANGE:Instructor: The salary range for this position is up to $37,500 representing an estimated 0. 15 FTE salary support plus benefits. The final offer will be capped at $250,000 annually and will depend on the individual's current 1. 0 FTE salary. Sr. Instructor: The salary range for this position is up to $37,500 representing an estimated 0. 15 FTE salary support plus benefits. The final offer will be capped at $250,000 annually and will depend on the individual's current 1. 0 FTE salary. Assistant Professor: The salary range for this position is up to $37,500 representing an estimated 0. 15 FTE salary support plus benefits. The final offer will be capped at $250,000 annually and will depend on the individual's current 1. 0 FTE salary. Associate Professor: The salary range for this position is up to $37,500 representing an estimated 0. 15 FTE salary support plus benefits. The final offer will be capped at $250,000 annually and will depend on the individual's current 1. 0 FTE salary. Professor: The salary range for this position is up to $37,500 representing an estimated 0. 15 FTE salary support plus benefits. The final offer will be capped at $250,000 annually and will depend on the individual's current 1. 0 FTE salary. The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position is not eligible for overtime compensation unless it is non-exempt. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: *********** cu. edu/node/153125Equal Employment Opportunity Statement:The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. ADA Statement:The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr. adacoordinator@ucdenver. edu . Background Check Statement:The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. Vaccination Statement:CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program. Application Materials Required: Cover Letter, Resume/CV, List of References Job Category: Faculty Primary Location: Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20038 - SOM-DEAN EO UME Schedule: Part-time Posting Date: Jan 21, 2026 Unposting Date: Ongoing Posting Contact Name: Jessica Ackels Posting Contact Email: JESSICA. ACKELS@CUANSCHUTZ. EDU Position Number: 00844503
$27k-41k yearly est. Auto-Apply 2d ago

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Administrative Assistant 5 - Advanced Manufacturing & Construction Trades
Renton Technical College 4.1
Renton, WA jobs
Join our team at Renton Technical College, we are seeking an Administrative Assistant 5 to support our Advanced Manufacturing and & Construction Trades departments. The Administrative Assistant 5 will provide support to the Dean and the related programs within the department. This position is responsible for managing office activities, maintaining budgeting records, typing correspondence and reports, and performing a variety of other administrative duties. The Administrative Assistant 5 is represented by the Washington Federation of State Employees (WFSE) union. This is a full-time, classified, and overtime eligible position reporting to the Dean of Advanced Manufacturing.The pay range for this role is $57,124.91 - $75,172.49 annually. Salary placement is based on applicable work experiences . Additional information can be found on our benefits page and in the Collective Bargaining Agreement.The priority consideration date for this position is February 1, 2026. Renton Technical College, located southeast of Seattle, has provided quality education in a variety of occupations for over 75 years. Our professional-technical certificate and degree programs offer entry and mid-level training in the areas of allied health, trades, and industry, culinary, business, technology, and automotive. Our outstanding college & career pathways program with classes in adult basic education, English as a second language, and GED preparation is available to those who need additional preparation before entering a training program and for those who simply wish to improve their math and English skills. Career Education and apprenticeships degrees round out our offerings. * Provide direct support to the Dean and related programs. Serve as point of contact between administrators, staff and the general public. * In the Dean's absence, resolve department and building emergencies. Investigate and resolve issues making decisions as authorized. * Maintain confidentiality regarding students, staff and office matters. * Establish office priorities and monitor supplies to ensure deadlines are met. * Maintain department administrative, program and personnel records. * Prepare, monitor and schedule Information Services, Facility, and Maintenance work requests. * Schedule classroom use and arrange for distribution of keys. * Coordinate substitute scheduling and timesheets. * Maintain and coordinate curriculum information and course coding documents/files for all department full-time programs and supplemental courses in ctc Link and Curriculog. * Verify course information to generate, distribute, and monitor contracts for part-time faculty. * Prepare and update quarterly course information in ctc Link, proof class schedule, catalog, and brochures. * Create and prepare data as required. * Monitor class loads to determine status, make decisions as authorized to cancel courses with insufficient enrollment notifying appropriate personnel and departments. * Originate and prepare downloads in ctc Link for new and recurring courses. * Coordinate all advisory committee activities, processes, and procedures, keeping up-to-date rosters, minutes, files and attendance records. Send appropriate correspondence and meeting notices. Make necessary arrangements for meetings. Inform the office of the Vice President of Instruction of committee minutes and meeting outcomes. * Coordinate the hiring process of all new part-time instructors. Assist Human Resources with the orientation of newly hired faculty and part-time instructors. * Maintain and monitor budget reports, track program budgets, analyze and reconcile issues, prepare requisitions and invoices. Prepare and monitor travel requisitions and expense reports. * Submit budget requisitions and facilitate purchasing requirements of program and department. * Create/compose original correspondence on behalf of departments. * Train and direct work-study students, including authorizing timesheet hours for payment. * Assists students and visitors on campus. * Communicate professionally and effectively, both orally and in writing, with college employees, departments and outside agencies. * Maintain regular attendance and punctuality. * Perform other related tasks as assigned. * Experience with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working / learning environment. * High school graduate or equivalent with training in administrative procedures. * Four years of increasingly responsible administrative experience. Advanced technical training in administrative procedures may substitute on a month-for-month basis for up to two years of the required experience. * Knowledge of general bookkeeping procedures; ability to maintain budget records. * Demonstrated ability to promote universal design and accessibility. Proficiency in (or ability to learn within 6 months of hire) the production of accessible content, whether print or electronic. * Ability to maintain confidentiality, think critically and exercise independent judgment required. * Proficiency in using Microsoft Office, specifically experience creating & editing documents, spreadsheets and presentations. Previous success learning new computer software programs/platforms required. * Excellent leadership and interpersonal skills and ability to work effectively as part of a team. * Demonstrated attention to detail required as well as previous experience maintaining accurate records, managing multiple tasks, and planning and organizing work to meet changing priorities and deadlines. * Ability to represent the college in a positive and professional manner, while using tact, discretion and courtesy. * Ability to speak a regionally top spoken language other than English is preferred (Spanish, Vietnamese, Russian, Somali, and Chinese). WORKING CONDITIONS: Working hours are generally aligned to business hours, Monday - Friday. Occasional evening and weekend work is required. Work is mostly sedentary in nature, performed in an office environment. Frequent use of a computer and exposure to terminal screens is required. Work and meetings may take place across campus. May drive/travel to trainings, conferences, and/or college events. This is mostly an in-person/on-campus position; remote work may occur as business permits. In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Renton Technical College to maintain an alcohol and drug-free workplace for our employees and students. The person hired is required to provide authorization for employment in the United States. All offers of employment are contingent to background checks, including employment and required degree/credential verification. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform successfully in the position. Finalists are required to complete the Sexual Misconduct Disclosure form as required under RCW 288.112.080. Post offer, pre-employment criminal background checks are also required. For questions regarding this position contact ******************. ______________________________________________________________________ EEO STATEMENT: Renton Technical College provides equal opportunity in education and employment and does not discriminate on the basis of race, color national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veterans or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Re-authorization Act and Washington State Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following college official has been designated to handle inquiries regarding the nondiscrimination policies: Title IX / EEO Coordinator, Vice President of Human Resources 3000 NE 4th Street Renton, WA 98056 *************, ***************. Jeanne Clery statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Renton Technical College reports the mandate information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Renton Technical College's Annual Safety and Fire Report is available online at: ************************************************************************************** For information on how to access the RTC Daily Crime Log follow this link:****************************************************************************** We acknowledge that RTC sits uninvited on the ancestral land of the Puget Salish people, including the Duwamish, Suquamish, Snoqualmie, Tulalip, and Muckleshoot Nations. We are grateful to the original inhabitants of this land, upon which we gather and dialogue. We also acknowledge our increasingly virtual world, in which RTC's work is done across multiple indigenous lands, in some cases, away from Puget Salish territories. We thank the original caretakers of our local lands and waters, who are still here. Beyond acknowledgment, we each have an obligation to learn about and support our local tribes. Find out how on our resources page, which includes scholarships for Indigenous students.
$57.1k-75.2k yearly Easy Apply 7d ago
Administrative Assistant I - Facilities Management
Duquesne University 4.6
Pittsburgh, PA jobs
Salary: Commensurate with experience Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at ******************** Position Status: Full-time Hours: Varied Position Number: 002428/30-474 FLSA Status: Non-exempt POSITION SUMMARY: This is complex clerical work requiring the exercise of professional judgment, progressive computer skills, and the ability to communicate clearly with staff, students, and the public. Work of this class requires a high degree of independent judgment and maintaining confidentiality for the various projects and functions that are performed by Facilities Management staff. Job responsibilities are expanding with the new CMMS system, Team Dynamix, combined with existing front line department and campus support. DUTIES AND RESPONSIBILITIES: Provides coverage to the Facilities Management front office operations. Primary point of contact for Facilities phone, door and emails. Provide support with multiple aspects of utility processing, reporting, maintenance and analysis. Contributes to the use of the existing CMMS (Computerized Maintenance Management System) Team Dynamix by monitoring and dispatching work orders. Also assists with the creation and distribution of reports from the system. Provide clerical support to Facilities Management supervisors, administrators and other staff, both Union and non-Union employees, and student aides as assigned with strong attention to detail. Provide computer support for various department programs. These include: Team Dynamix, Sitemaster, Watchdog, Kronos, Microsoft 365, etc. Provide support and coverage to various committees and programs across campus. Examples include: University Safety, Labor-Management, Facilities Partners and Tech Partners. Performs related work as assigned and required. SUPERVISORY RESPONSIBILITIES: Supervises student employees only. REQUIREMENTS: Minimum qualifications: High School Diploma or equivalent. 3-5 years of work-related experience. Preferred qualifications: Associate's degree from an accredited institution. Strong organizational and analytical skills. Considerable experience in general clerical work, supplemented by courses in business education. Knowledge of mechanical, electrical, H.V.A.C., plumbing and building service systems. Supervision of student aides. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Considerable knowledge of Microsoft 365 (Office Suite) is essential. Visio, Omni-Form, Sitemaster, and Kronos are additional software required in completion of departmental responsibilities. Also have the ability to learn new software and assist department staff in the implementation and utilization of software packages. Excellent organizational, oral and written communication skills combined with the ability to maintain complex clerical records, prioritize and perform several tasks simultaneously, use independent judgment in making decisions and prepare reports with strong attention to detail. Ability to establish and maintain effective working relationships with students and their parents, administrative and support staff throughout the University, various outside contacts (vendors) and the general public by providing exceptional service and related follow-up to all customers. Willingness to work flexible schedules with demonstrated dependability and reliability. Completion of assigned professional development classes within the first 2 years of employment. Demonstrated commitment and ability to interact successfully with a variety of constituents within and outside the campus community. Remote work will follow University TAP 54, ****************************************************************************************** and is at the supervisor's discretion. Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.
$44k-53k yearly est. 60d+ ago
Administrative Assistant
Caterpillar 4.3
Aurora, CO jobs
Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Our Americas Distribution & Service Division (ADSD) provides governance and administration of Cat dealers across the U.S., Canada, and Latin America. As the Administrative Assistant for the Mountain West US District, you will play a critical role in supporting the Mountain West US District by streamlining communication, managing key meetings, and coordinating reporting processes for the Mountain West US District team. Additional Information: * Location: Denver, CO (United States) * Required Travel: Up to 10% (Domestic). * US Work Authorization Sponsorship Offered: None. * Relocation Assistance Offered: None. What You Will Do: * Communication & Coordination: * Serve as the central point of contact between Caterpillar dealer-facing teams, industry partners, executive assistants, and Dealers. * Schedule and manage Leadership Table meetings, Dealer Profile prep sessions, Caterpillar review meetings, and Dealer Financial Reporting System planning. * Coordinate 1:1 meetings and ongoing calendar management for Caterpillar industry peers, Dealer leadership (VP, SVP, EVP, etc.) and Dealer Principals. * Prepare executive summaries for SVP-level visits to Caterpillar Dealers. * Log and route customer issues from CIC or other sources to appropriate representatives, ensuring proper documentation and closure. * Manage DocuSign routing for legal documents requiring Dealer Principal/VP signatures. * Organize Dealer recognition efforts (anniversaries, holiday cards, etc.). * Monthly Reporting and Documentation: * Support budget reviews and Annual Business Plan (ABP) submissions. * Compile and submit safety reports for the Mountain West US District. * Review lease vehicle reporting. * Prepare staff meeting metrics and materials. * Maintain and update Caterpillar/Dealer contact lists for mailing and communication. * Create and submit expense books for the Mountain West US District Director. * Major Meeting Support: * Provide logistical support for key district events, such as the Mountain West US District Council, Marketing & Digital Conference, Fall Planning, and Annual Business Planning. * Secure venues, manage catering and hospitality needs, and coordinate calendar invites and scheduling. * General office administration duties (answering telephone, taking messages and answering routines questions, maintaining vacation schedule and master schedule of whereabouts for staff, typing and distributing memos, meeting minutes and presentations for staff, facilitating domestic and international travel arrangements, assisting in payments, expense processing, and charge card reconciliation). * Other duties as assigned by Caterpillar management from time-to-time. What You Have (Basic Qualifications): * Previous administrative experience supporting senior leadership (ex. Directors, etc.). * Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. * Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. * Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors with various levels of the organization. * Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change. * Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. * Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. * Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. * Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products. What You Will Get: Through it all, we are one team - creating and delivering world-class components and solutions superior to the competition. Learn more about the Caterpillar Experience and why It's More Than a Job, it's a Career at Caterpillar. About Caterpillar: Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we've been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. #LI #BI Summary Pay Range: $25.10 - $37.60 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. * Medical, dental, and vision benefits* * Paid time off plan (Vacation, Holidays, Volunteer, etc.)* * 401(k) savings plans* * Health Savings Account (HSA)* * Flexible Spending Accounts (FSAs)* * Health Lifestyle Programs* * Employee Assistance Program* * Voluntary Benefits and Employee Discounts* * Career Development* * Incentive bonus* * Disability benefits * Life Insurance * Parental leave * Adoption benefits * Tuition Reimbursement * These benefits also apply to part-time employees Posting Dates: January 7, 2026 - January 20, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community.
$25.1-37.6 hourly Auto-Apply 15d ago
Administrative Assistant
Caterpillar, Inc. 4.3
Aurora, CO jobs
**Your Work Shapes the World at Caterpillar Inc.** When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Our **Americas Distribution & Service Division (ADSD)** provides governance and administration of Cat dealers across the U.S., Canada, and Latin America. As the **Administrative Assistant** for the Mountain West US District, you will play a critical role in supporting the Mountain West US District by streamlining communication, managing key meetings, and coordinating reporting processes for the Mountain West US District team. **Additional Information:** + **Location:** Denver, CO (United States) + **Required Travel:** Up to 10% (Domestic). + **US Work Authorization Sponsorship Offered:** None. + **Relocation Assistance Offered:** None. **What You Will Do:** + **Communication & Coordination:** + Serve as the central point of contact between Caterpillar dealer-facing teams, industry partners, executive assistants, and Dealers. + Schedule and manage Leadership Table meetings, Dealer Profile prep sessions, Caterpillar review meetings, and Dealer Financial Reporting System planning. + Coordinate 1:1 meetings and ongoing calendar management for Caterpillar industry peers, Dealer leadership (VP, SVP, EVP, etc.) and Dealer Principals. + Prepare executive summaries for SVP-level visits to Caterpillar Dealers. + Log and route customer issues from CIC or other sources to appropriate representatives, ensuring proper documentation and closure. + Manage DocuSign routing for legal documents requiring Dealer Principal/VP signatures. + Organize Dealer recognition efforts (anniversaries, holiday cards, etc.). + **Monthly Reporting and Documentation:** + Support budget reviews and Annual Business Plan (ABP) submissions. + Compile and submit safety reports for the Mountain West US District. + Review lease vehicle reporting. + Prepare staff meeting metrics and materials. + Maintain and update Caterpillar/Dealer contact lists for mailing and communication. + Create and submit expense books for the Mountain West US District Director. + **Major Meeting Support:** + Provide logistical support for key district events, such as the Mountain West US District Council, Marketing & Digital Conference, Fall Planning, and Annual Business Planning. + Secure venues, manage catering and hospitality needs, and coordinate calendar invites and scheduling. + General office administration duties (answering telephone, taking messages and answering routines questions, maintaining vacation schedule and master schedule of whereabouts for staff, typing and distributing memos, meeting minutes and presentations for staff, facilitating domestic and international travel arrangements, assisting in payments, expense processing, and charge card reconciliation). + Other duties as assigned by Caterpillar management from time-to-time. **What You Have (Basic Qualifications):** + Previous administrative experience supporting senior leadership (ex. Directors, etc.). + **Accuracy and Attention to Detail:** Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. + **Collaborating:** Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. + **Effective Communications:** Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors with various levels of the organization. + **Flexibility and Adaptability:** Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change. + **Managing Multiple Priorities:** Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. + **Problem Solving:** Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. + **Office Administration:** Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. + **Microsoft Office:** Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products. **What You Will Get:** Through it all, we are one team (********************************************************************************************** - creating and delivering world-class components and solutions superior to the competition. Learn more about the Caterpillar Experience (********************************************************************************************** and why It's More Than a Job, it's a Career (******************************************** at Caterpillar. **About Caterpillar:** Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we've been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. \#LI \#BI **Summary Pay Range:** $25.10 - $37.60 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. **Benefits:** Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. + Medical, dental, and vision benefits* + Paid time off plan (Vacation, Holidays, Volunteer, etc.)* + 401(k) savings plans* + Health Savings Account (HSA)* + Flexible Spending Accounts (FSAs)* + Health Lifestyle Programs* + Employee Assistance Program* + Voluntary Benefits and Employee Discounts* + Career Development* + Incentive bonus* + Disability benefits + Life Insurance + Parental leave + Adoption benefits + Tuition Reimbursement * These benefits also apply to part-time employees **Posting Dates:** January 7, 2026 - January 20, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community (*********************************************** .
$25.1-37.6 hourly 15d ago
Administrative Assistant III
Rogue Community College 3.5
Grants Pass, OR jobs
Title Administrative Assistant III Secondary Title SNAP Training and Employment Program (STEP) Group / Grade 5 Classification Classified Overtime Eligible Non-Exempt Division Student Learning & Success Differentials Bilingual Department Student Success Reports To Director, Student Engagement Supervision Received Works under the general supervision of the Director, Student Engagement. Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees. Position Summary The primary purpose of this position is to provide administrative support to the STEP program and provide general assistance as needed to the staff, students and faculty working in STEP; assists STEP students by helping them connect with the correct support services on campus, to make appointments, answer questions, or refer them. 1. Administrative * Track, verify, and enter data related to participant eligibility and student progress * Schedule student appointments * Monitor, advise, and assist in STEP budget management * Administrative support for monthly and quarterly reporting to STEP Consortium * Monitor assigned department budgets * Provide a welcoming and inclusive environment both in-person and virtually * General event and project planning and organization as assigned * Prepare agendas and minutes for meetings * Create purchase orders, reimbursements, and travel requests * In partnership with the director, hire, train, schedule and provide ongoing coaching and coordination to STEP student employees 2. Customer Service * Act as point of contact for STEP students and staff including local businesses and service providers * Support the STEP Team with courteous, empathetic, and professional service in greeting employees, students, and campus visitors * Maintain confidential records 3. Other Duties as Assigned * May participate in College committees as assigned * Engages in professional growth opportunities as assigned * Performs other duties as assigned Institutional Expectations * Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage. * Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds. * Participates in recruitment and retention of students at an individual and institutional level in promotion of student success. * Embraces and leverages appropriate technology to accomplish job functions. * Provides high quality, effective service through learning and continuous improvement. Minimum Qualifications * Education - An Associate's degree in business administration/technology, or related area is required. * Experience - A minimum of two years progressively responsible administrative and/or secretarial experience is required. Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree. Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines. Preferred Qualifications * A Bachelor's degree is preferred. * Preferred certifications: ASIST, Crisis Prevention; ACEs; Trauma-Informed Care, First Aid / CPR / AED. * This position is designated as preferring bilingual fluency in Spanish. Proficiency will be determined by a college-approved certification professional. Proficiency is defined by the ability to express yourself over a broad range of topics at a normal speed. You may have a noticeable accent and will make grammatical errors, for example with advanced tenses, but the errors will not cause misunderstanding to a native speaker. It is the responsibility of the employee to maintain bilingual skills throughout the duration of employment. A bilingual pay differential may apply to this role upon certification. Essential Knowledge, Skills, & Abilities (Core Competencies) * Knowledge - General office practices such as recordkeeping, bookkeeping, computers and data systems, including word processing, spreadsheets, and data management; business English, composition, spelling, and punctuation, and the STEP program. Knowledge of Trauma-Informed practices and basic crisis prevention and intervention skills. Knowledge of customer and student service practices. Comprehensive knowledge of college resources and support services. * Skills - Office management skills; customer service; verbal and written communication skills; computer skills, including Microsoft Office products; organization, leading and prioritizing skills. One-on-one and small group presentation skills; and activity/event planning. Basic conversational Spanish preferred. * Abilities - Multi-task; focus on details, manage multiple priorities and deadlines; keyboard accuracy at 60 wpm; use office and computer equipment and software; establish and maintain effective working relationships with coworkers, students, faculty, outside agencies, and the public; ability to interact with cultural competency and humility with diverse populations; use sound discretion and good judgment in maintaining confidentiality; demonstrate initiative and the ability to work autonomously while interpreting institutional policy and conducting office matters. Other Requirements Remote Work Options (see AP 7239 Working Remotely for more details) * This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs. Physical Demands * Manual dexterity and coordination are required for more than half of the daily work period (about 50%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires mobility including the ability to move materials, 5 lbs. or less daily, and 5-25 lbs. occasionally. This position requires both verbal and written communication abilities. Working Conditions * While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate. This is a Part-time Classified, 19 hour per week (47.5%, 52 weeks/year) position in the Student Success department. Starting compensation is entry level for Group 5 on the 2025-26 Classified Wage Schedule. Position is fixed term/grant funded through 6/30/2026, renewed annually, with continuation dependent upon funding. Fixed term/grant funded positions do not accrue seniority. Position will remain open until filled, with screening scheduled to begin 1/9/2026. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review. Opportunity Starts Here - with people who bring curiosity, creativity, and care to their work. At Rogue Community College, we strive to hire and support employees who enrich our community and bring fresh perspectives to our work. Together, we're creating a welcoming environment where people feel valued and respected, and where innovation grows. We value the many ways people gain experience and develop skills. If your background doesn't align perfectly with every qualification, we still encourage you to apply. You might be just what we're looking for. Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at ************. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by ORS 348.609. Public Service Loan Forgiveness Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education. Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: **********************************
$24k-28k yearly est. 5d ago
Pediatrics Division Administrative Assistant
University of Wisconsin Madison 4.3
Madison, WI jobs
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Medical Program Assistant The Department of Pediatrics is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and both domestic and international travel. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. * The work schedule is flexible and will be determined at the time of hire. Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration. * Excellent organizational and time-management skills with a keen attention to detail. * Ability to plan and carry out work without direct supervision. * Strong communication and interpersonal skills, capable of interacting with individuals at all levels of the organization. * Ability to prioritize tasks, multitask effectively, and adapt to changing priorities in a fast-paced environment. Key Job Responsibilities: * Serves as the primary contact and subject matter expert for specified program policies and procedures * Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring * Coordinates with senior management to define program goals and fiscal objectives * Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff * Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports * Identifies opportunities for program improvements and makes recommendations to the appropriate entities * Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel Department: School of Medicine and Public Health, Department of Pediatrics, Pediatric Support Staff The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio - since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: ********************************* Compensation: * The starting hourly wage for the position is $23.00 per hour; but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. * SMPH University Staff Benefits Flyer 2026 Required Qualifications: * Proficiency in Microsoft Office Suite or other relevant software applications. Preferred Qualifications: * Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience. * Experience in a medical setting, preferably with scheduling or administrative duties. * Training in and knowledge of HIPAA regulations. * Experience providing office or administrative support in the UW or UW Health System. Education: * H.S. Diploma preferred How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area. Upload required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees. Contact Information: Ashley Rupnow, mailto:*********************************, ************ Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
$23 hourly Easy Apply 17d ago
Place-based Project Assistant - P. Bocko [Work Study]
Antioch University 4.2
Keene, NH jobs
Number of Positions: One Hours per Week: 15 Weekends Required: Rarely Evenings Required: Rarely Supervisor: Paul Bocko Alternate Supervisor: Carol Renzelman allows for remote work Yes/No: Yes Percentage of time that could be remote (0-100%): 25% Method to assess remote work: During weekly staff meetings, project assistants share progress and get guidance on next steps. Job Description * The Place-based Education Assistant will assist in the planning and implementation of education programming for the Horatio Colony Nature Preserve. * Duties include planning & coordinating public programs (6 hrs.) and developing & leading learning experiences with local citizens, teachers, and students (6 hrs.). * In addition, the education assistant will work on a team of one faculty and fellow students to do trail work, boundary marking, upkeep of a cabin, monitoring and maintenance of interpretive trail, and upkeep of signage (3 hrs.). Qualifications * Experience in education is always a plus. * Trail work and land management experience is helpful. * However, this is a job for sharing skills and learning more. * Willingness to learn is the most important qualification. How to Apply: Email supervisor with cover letter and resume. Email: ****************** Position Type: Work Study Department: Horatio Colony Nature Preserve / AUNE Education Department
$32k-37k yearly est. Easy Apply 60d+ ago
Conservation Psychology Project Assistant - M. Guckian [Work Study]
Antioch University 4.2
Keene, NH jobs
Number of Positions: 1 Hours per Week: 10hrs/week Weekends Required: No Evenings Required: No Supervisor: Meaghan Guckian Alternate Supervisor: Libby McCann allows for remote work Yes/No: Yes Percentage of time that could be remote (0-100%): 100%; conducting literature reviews, program analysis and development, administration Method to assess remote work: verbal report out, written summaries, literature reviews, and case analyses Job Description * This position supports a research project focused on understanding how climate change-related emotions are experienced and addressed by formal and non-formal educators, particularly in their work with students. * The assistant will engage in reviewing academic and gray literature on emotional responses to climate change, emotional learning practices, and educator support programs. * Literature Review (5 hours/week): Examine peer-reviewed and practitioner literature related to climate emotions, emotional learning strategies, and educator responses in both formal and non-formal settings. * Program & Resource Mapping (3 hours/week): Identify and document existing emotional support programs and tools available to educators dealing with environmental/climate-related emotions in the classroom. * Data Organization and Summaries (2 hours/week): Summarize findings and maintain a structured database and annotated bibliography to support ongoing research. Qualifications * Student has background in conservation psychology and/or related fields. * Interest and/or experience with qualitative and quantitative data analysis, familiarity with conservation psychology concepts, principles and methods, particularly climate change, climate emotions, and education. * Strong writing and critical analysis skills, including working knowledge of journal databases, references, and resources. * Strong desire to learn and apply insights from the behavioral sciences to a range of topical areas, including climate communication and climate education. How to Apply: Email a letter of interest to ******************** Email: ******************** Position Type: Work Study Department: Environmental Studies
$32k-37k yearly est. Easy Apply 60d+ ago
Nature Preserve Project Assistant - P. Bocko [Work Study]
Antioch University 4.2
Keene, NH jobs
Number of Positions: One Hours per Week: 15 Weekends Required: Rarely Evenings Required: Rarely Supervisor: Paul Bocko Alternate Supervisor: Carol Renzelman allows for remote work Yes/No: Yes Percentage of time that could be remote (0-100%): 25% Method to assess remote work: At weekly staff meetings, assistants will share progress and get guidance on next steps. Job Description * The Nature Preserve Project Assistant will assist in the direct management of the Horatio Colony Nature Preserve. * Duties include trail work (4 hours), boundary marking (2 hours), upkeep of cabin (2 hours), monitoring and maintenance of interpretive trail (3 hours), and upkeep of signage (2 hours). * In addition, the project assistant will work on a team of one faculty and fellow students to plan and deliver place-based education: A public program series for the community and projects with local teachers and students (2 hours). * Possibility for continuation into additional terms. Qualifications * Trail work and land management experience is always a plus. * Experience in education is helpful. * However, this is a job for sharing skills and learning more. * Willingness to learn is the most important qualification. How to Apply: Email supervisor with cover letter and resume. Email: ****************** Position Type: Work Study Department: Horatio Colony Nature Preserve / AUNE Education Department
$32k-37k yearly est. Easy Apply 60d+ ago
Nature Preserve Project Assistant - P. Bocko [Work Study]
Antioch University 4.2
Keene, NH jobs
Number of Positions: One Hours per Week: 15 hrs. per week. Weekends Required: Rarely Evenings Required: Rarely Supervisor: Paul Bocko Alternate Supervisor: Carol Renzelman allows for remote work Yes/No: Yes Percentage of time that could be remote (0-100%): 25%, research, identifying needed resources, emailing partners, and Zoom meetings. Method to assess remote work: Assistant will share progress on work and get feedback during weekly staff meetings. Job Description * The Nature Preserve Project Assistant will assist in the direct management of the Horatio Colony Nature Preserve. * Duties include trail work (4 hours), boundary marking (2 hours), upkeep of cabin (2 hours), monitoring and maintenance of interpretive trail (3 hours), and upkeep of signage (2 hours). * In addition, the project assistant will work on a team of one faculty and fellow students to plan and deliver place-based education: A public program series for the community and projects with local teachers and students (2 hours). Possibility for continuation into additional terms. Qualifications * Trail work and land management experience is always a plus. * Experience in education is helpful. However, this is a job for sharing skills and learning more. * Willingness to learn is the most important qualification. [SAME qualifications as last year.] How to Apply: Submit cover letter and resume to supervisor. Email: ****************** Position Type: Work Study Department: Horatio Colony Nature Preserve / AUNE Education Department
$32k-37k yearly est. Easy Apply 60d+ ago
Project Assistant - P. Palmiotto [Work Study]
Antioch University 4.2
Keene, NH jobs
Number of Positions: 2 Hours per Week: 20 hr / wk needed = 10 hr / 2 students Weekends Required: Yes Evenings Required: No Supervisor: Peter Palmiotto Alternate Supervisor: Amy Roy allows for remote work Yes/No: Yes Percentage of time that could be remote (0-100%): 20% Method to assess remote work: Monthly staff meetings to discuss work progress, review of written material (eg annual report, site report and final position reports). Job Description * This position will oversee specific projects at Antioch's Glover's Ledge property. * For example, improving the recreation trail system inclusive of maintaining existing trails and layout and established planned connector trails and implement the action directed by the forest management plan (10 hr/week). * Creating and maintaining environmental education materials for interpretative trails and kiosks. * Supporting the Forest Director with general maintenance duties of property and building (6 hr / week). * Update Glover's Ledge web page and GIS maps and write annual reports, site report and newsletter (4 hr / week). Attend biannual advisory board meetings and monthly Glover's Ledge staff meetings. Qualifications * Outgoing, positive individual with strong group dynamic skills who enjoys working outside. * Strong writing and communication as well as GIS skills are desired. * The ideal candidate should be interested in land conservation, management and education and be interested in conducting applied projects that inform land management, conservation, or educational strategies for the University and surrounding properties. How to Apply: Send a letter of interest and resume. Email: ********************** Position Type: Work Study Department: Environmental Studies
$32k-37k yearly est. Easy Apply 60d+ ago
Typist Clerk/Secretary (REMOTE)
East Brunswick Public Schools 4.0
East Brunswick, NJ jobs
Title: Typist Clerk/Secretary at East Brunswick Academics Schools Description: The Typist Clerk/Secretary role at East Brunswick Academics Schools is an exciting entry-level opportunity for individuals looking to kick-start their career in administrative support. As a Typist Clerk/Secretary, you will play an essential role in ensuring the smooth functioning of our educational institution, providing valuable assistance in various administrative tasks. At East Brunswick Academics Schools, you will have the chance to develop your skills and gain valuable experience in a supportive and collaborative environment. Your responsibilities will include typing correspondence, reports, and other documents accurately and efficiently, maintaining files and records, responding to inquiries, and providing general administrative support to staff and students. We are searching for enthusiastic individuals with a strong attention to detail, excellent communication skills, and the ability to manage multiple tasks simultaneously. This position requires computer literacy, proficiency in typing and data entry, and a commitment to maintaining confidentiality and privacy. If you have a passion for administrative work, enjoy working in a fast-paced educational setting, and are eager to contribute to the success of our institution, we invite you to join our team at East Brunswick Academics Schools. Desired Career Level: Entry-Level Responsibilities Transfer data from paper formats into digital files or database systems Transcribe documents from dictated tapes Take notes at meetings with managers and others to create detailed texts Edit completed work for grammar, spelling and punctuation Gather and organize typing material Create spreadsheets and presentations, combining various data from existing files Maintain physical and digital filing systems Scan and print files, as needed Keep information confidential in accordance with security policies Requirements and skills Proven work experience as a Typist, Data Entry Clerk, or Data Entry operator Fast typing skills; using a touch typing system is a plus Experience using data recorders and optical scanners Excellent knowledge of word processing tools and spreadsheets Familiarity with office equipment Strong English language skills Attention to detail with an ability to spot grammar, spelling and punctuation errors Confidentiality High school diploma; additional computer training or certification is a plus
$33k-48k yearly est. 60d+ ago
Administrative Assistant
Loyola University of Chicago Inc. 4.2
Chicago, IL jobs
Details Job Title ADMINISTRATIVE ASSISTANT Position Number 8350256 Work Modality Fully Remote Work Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Off-Campus/Remote Department Name INSTITUTE FOR PASTORAL STUDIES Location Code INSTITUTE OF PASTORAL STUDIES (03200A) Is this split and/or fully grant funded? Yes Duties and Responsibilities * Supports the grant PI, program director, and business manager overseeing and executing the grant budget, assisting with processing financial, and contractual commitments in cooperation with the Finance, Payables, HR (Human Resources), SPA (Sponsored Program Accounting), and ORS (Office of Research Services), under the supervision of the grant PI, Peter Jones. * Performs a variety of clerical duties including payment requisitions, schedule payments, wires, overseeing the BI report, filing documentation. * Performs data entry for grant reports/projects. Minimum Education and/or Work Experience High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Qualifications * Bachelor's degree or equivalent is preferred. * Previous office support staff experience is preferred. * Excellent verbal and written communication skills, organizational and customer service skills required. * Ability to learn new computer software and programs as necessary. * Ability to multitask effectively. * Ability to work well independently and as part of a team. * Ability to interact and collaborate professionally and courteously with other staff members and faculty. * Must have discretion and trustworthiness. Certificates/Credentials/Licenses Higher Education and grant administration experience Computer Skills Proficiency in MS Office applications and website maintenance and development. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 01/05/2026 Close Date Position Maximum Salary or Hourly Rate $19/hr Position Minimum Salary or Hourly Rate $17/hr Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at ********************* For information about the university's focus on transformative education, they should consult our website at ***************************** About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.
$17-19 hourly 17d ago
Administrative Assistant II, Temporary Classified - Allied Health
Pikes Peak State College 4.2
Colorado Springs, CO jobs
This position is responsible for assisting the Allied Health Program Support Specialist with administrative duties to support the Allied Health Programs in the Health Sciences Division. The pay rate is $19.16 per hour. This position is temporary part-time, not to exceed 28 hours per week, maximum 9-month assignment. Minimum Qualifications * Completed high school diploma, OR GED. * Two years of relevant work experience in an occupation related to the work assigned to this position OR a combination of related education plus relevant experience in an occupation related to the work assigned totaling two years. * Demonstrated experience with Microsoft Office Suite and electronic file management. Preferred Qualifications: * Additional work experience in an occupation related to the work assigned to this position. * Experience with Banner Student Information System or similar system. * Experience with ordering and inventory. * Ability to read, write, and speak fluent Spanish. Applications accepted until position is filled. This position is temporary part-time, not to exceed 28 hours per week, maximum 9-month assignment. Note: Prior submission of application materials will not be considered. Duties & Responsibilities * General clerical duties (phones, record keeping, electronic filing systems, data entry, copying materials, distributing mail and other office materials). * Ability to professionally interact with a diverse population of students, staff, and faculty. * Reliability, punctuality, and ability to use discretion in decision making processes. * Ability to work individually and as a team member to provide excellent customer service. * Assisting with onboarding of new part-time personnel for simulation. * Assist with ordering and inventory of supplies and equipment for Allied Health Programs. * Communicate effectively with the Admin Team, Allied Health Department Chair, Faculty, Instructors, Associate Dean of Health Sciences, and Executive Dean of Health Sciences. * Maintain confidentiality while working effectively with students, staff and personnel. * Computer literacy to the level of at least word-processing, spreadsheets and databases, data collection and health management systems. * Proven ability to effectively manage multiple priorities and meet deadlines. * Excellent organizational skills and ability to think logically and follow directions. * Creativity and flexibility in designing innovative approaches to solving problems. * Demonstrated excellent verbal, written, and electronic communication skills. * Demonstrated ability to excel independently and as a team member in a collaborative environment. * Strong interpersonal skills and positive energy regarding professional education. This job description reflects Pikes Peak State College's best effort to describe the essential duties and qualifications of the job. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution. We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging. Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.
$19.2 hourly 60d+ ago
Administrative Assistant for High School Principal
Academy District 20 4.4
Colorado Springs, CO jobs
The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time. Reports consistently for work as scheduled Performs other duties as assigned Attains proficient or higher evaluations on established Performance Standards Assists in administrative problem solving, planning, and execution of school goals and objectives Assists the principal in general administrative operations Coordinates school and social functions and events Designs and prepares materials for District Accreditation Committee, NCA, site planning, School Improvement Committee, and/or other district and school-based groups Maintains calendars for school use, may include master calendar, schedule of building use, and administrator's calendar Maintains current information on staff, including employment data, FTE, salary/benefits, and/or source of funding Maintains office filing systems Monitors, reconciles, and assists the principal, including but not limited to budgets, funding, grants, contracts, payroll, travel, and/or purchasing; may assist with fiscal planning of school's yearly budget, including participating in seeking alternate sources of funding Opens, sorts, and distributes incoming mail and/or prepares outgoing mail as required Orders supplies and prepares purchase orders Organizes resources and establishes priorities Oversees and/or performs a range of diverse administrative activities; serves as a central point of liaison with students, parents, departments, other schools, the Education and Administration Center, and the community in the decisions of day-to-day matters concerning the school Prepares and maintains confidential notes, minutes, reports, and investigative materials, including expulsion, denial of admission, etc. Prepares reports as required, including payroll reports, state and federal reports, staff absence reports, etc. Provides administrative assistance to the principal, to include the employment process of staff. Provides and/or oversees support activities for the school such as answering telephones, assisting, and resolving problems and inquiries of visitors Provides significant leadership role in building with personnel, students, and parents Records information of all school accidents and files or forwards accordingly Researches information and gathers data to prepare special and/or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources Schedules appointments and maintains principal's calendars, schedules, events, and/or travel arrangements, as required Utilizes knowledge and understanding of issues to create and compose administrative correspondence and documentation, including minutes from committee meetings Knowledge, Skills, and Abilities: Ability to adapt to changing technologies and to learn functionality of new equipment and systems Ability to communicate effectively verbally and in writing Ability to create, access, input, retrieve, and manipulate information in various software systems Ability to establish and maintain accurate record keeping, document management, and filing systems Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public Ability to follow oral and written instructions Ability to greet and interact with the public in a courteous and professional manner Ability to maintain confidentiality Ability to manage simultaneous demands and set clear priorities Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities Ability to work independently without direct supervision Commitment to the education of students as a primary responsibility Communicates effectively with students and adults in a wide variety of settings Computer proficiency including office productivity applications Considerable knowledge of policies, procedures, and overall district functions Demonstrated ability to manage simultaneous demands and set clear priorities Demonstrated ability to work well with others in a team setting Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness Demonstrates effective organizational and time management skills Detail-oriented Energetic, creative, innovative, flexible Excellent cooperative, collaborative, and problem-solving skills Knowledge of office methods and procedures including appropriate telephone etiquette Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher Promotes a positive climate, culture, and community Strong mathematical and analytical skills Strong organizational, interpersonal, written, listening, and verbal communication skills Student-centered and relationship-focused Understanding of data privacy laws and their implications for the educational community Willingness to participate in ongoing training as required Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive. The noise level in the work environment may alternate among quiet, moderate, and loud. The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff. The incumbent is required to work scheduled school/work hours and/or days. The incumbent may be required to work extended school/work hours and/or days as directed. Work is generally performed within a standard office environment. Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills. Required Qualifications: General Office Experience in an Educational Setting, High school graduate -high school diploma or equivalent Preferred Qualifications: Compensation Range: $25.32-26.59 Scheduled Weekly Hours: 40 Hours per Day: 8.0 hour(s) per day Number of Days per Year: 220 Days M-F Benefits Eligibility: Full-time - Regular For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org). FLSA Status: United States of America (Non-Exempt) How to Apply: New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format: A current resume Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting Hiring Manager Email: ************************
$25.3-26.6 hourly Auto-Apply 37d ago
Administrative Assistant
University of Charleston 4.3
Charleston, WV jobs
Home/Job Postings/UC-Charleston/Administrative Assistant Administrative Assistant Posted October 22, 2025 Administrative Assistant School of Business and School of Pharmacy, University of Charleston The Administrative Assistant position is shared by the School of Business and the School of Pharmacy. The hourly position is full-time, and the schedule is Monday - Friday 8:30 a.m. - 5:00 p.m., weekends and holidays as needed. The administrative position will report directly to the Dean of the School of Business, with input from the Dean of the School of Pharmacy. The administrative assistant is primarily responsible for assisting the Deans in managing the day-to-day functions of the schools. The essential functions of the position will primarily be performed in the School of Business, with duties carried out in the School of Pharmacy office as requested. Essential Responsibilities: School of Business * Coordination and tracking of functions, processes, communications, and approval documents that include applicant interviews, awards, outside vendors, etc. * Assist with check requisitions, purchase orders, reimbursements, recurring vouchers, expense reports for faculty, and reconciliation of purchase/debit card. * Work with Program Directors and Dean to enter class schedules in Colleague. * Schedule School meetings, prepare meeting minutes, disseminate correspondence, and maintain a database of all past minutes. * Serve as the primary liaison for textbook orders through the bookstore. * Collect and maintain all faculty workload documents. * Collect and maintain school information, documents, and files- qualification forms, conflict of interest forms, teaching observations, annual reviews, etc. * Provide all necessary documents and communications for new faculty searches, onboarding of new faculty, and cessation of employment. * Order name badges, business cards, and other supplies for faculty. * Assist with course waitlists. * Assist with School of Business recruiting events and activities. * Other duties as assigned by the Dean. School of Pharmacy * Collaborate with the Office Manager and Executive Assistant to the Dean to fill in as needed and complete program-related projects. * Assist with coordination of graduation and related activities: The end of spring semester will involve preparing for graduation and pharmacy student on-campus review week. * Collaborate with Student Solutions Center to provide necessary documentation for SOP graduate professionals and alumni. * Be present for work in the School of Pharmacy when requested. * Other duties as assigned by the Dean. Qualifications: * Bachelor's degree preferred * Two (2) years of administrative support or office management experience * Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) * Ability to work independently and in accordance with University policies and procedures * Willingness to take the initiative to create/modify processes to promote productivity * Excellent organizational and problem-solving skills, including attention to detail * Good verbal and written communication skills * Ability to maintain confidentiality at all times * Commitment to great customer service Applications will be reviewed as they are received. Applicants are requested to submit a cover letter addressing qualifications for the position, a current resume and contact information for three professional references to: ********************** The University of Charleston is an Equal Opportunity Employer
$22k-27k yearly est. Easy Apply 60d+ ago
Administrative Assistant
Computer Information Concepts Inc. 4.0
Greeley, CO jobs
Are you someone who thrives in a consistent, task-oriented environment? Do you enjoy managing predictable workflows and keeping things running like clockwork? CIC is on the hunt for a sharp Administrative Assistant to support our Chief Services Officer (CSO) - a true organizational powerhouse with top-notch communication and customer relationship skills. You'll be the go-to person working hand-in-hand with the CSO and Education Teams, keeping things running smoothly behind the scenes. Core Responsibilities: * Assist CSO by scheduling internal and external meetings and conference calls, and maintaining complex calendars as needed. * Produce accurate, appropriately formatted documents and correspondence. * Demonstrate strong decision-making skills and provide recommendations on and implement policy and process improvement opportunities. * Plan, direct and coordinate activities of designated projects to ensure goals and objectives of the project are accomplished within a prescribed timeframe. These projects may include administrative, report analysis, providing customer follow-up for implementation tasks, etc. * Manage scheduling of CIC's training resources. Required Skills: * Relevant professional work experience. Five (5) years or more relevant experience preferred. * Candidate must have experience in Microsoft Office environment and tools (Word, Excel, PowerPoint, and Outlook). * Excellent written and verbal communication skills, with a strong ability to communicate effectively with executive level management, customers and internal staff. * Ability to multi-task and manage multiple priorities. * Attention to detail, thoroughness and high level of accountability. * Handle confidential information with complete integrity. Bonus Skills and Experience: * Experience in working with K-12 Education software products * Experience in working with Business Intelligence / Data Visualization software products A Culture Index survey will be sent to you via email upon completion of the application This must be completed in order to be considered for the position. ************************************************* CIC Team Member Benefits & Compensation: * Competitive
$30k-39k yearly est. 60d+ ago
Administrative Assistant II
Colorado Mountain College 4.2
Dillon, CO jobs
Primary Responsibility The Administrative Assistant II performs customary clerical/technical duties in support of the business or College operations and management of an office. Duties are performed at a fully-operational level but with more complexity and/or confidentiality, using either established standard guidelines and/or procedural methods, or improvising solutions and alternatives. Pre-requisites for Position (Qualifications Standards) Education and experience sufficient for the needs of the position. Examples may include a Bachelor's Degree and one year related work experience, Associate's Degree and two years related work experience, or High School/GED and three years related work experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position. Special Skills or abilities related to position: Knowledge of a variety of standard administrative and business methods and procedures; standard Microsoft Office software, and familiarity with other automated systems software. Ability to read, write, speak, and understand English well; operate variety of office equipment; proficient in computer applications, including word processing, spreadsheets and electronic mail; multi-task; meet deadlines; strong verbal, organizational, and interpersonal skills. Welcoming. Innovative. Focused on Student Success. These principles reflect the soul of CMC. They guide us in building our teams, cultivating leaders, and expanding our approaches and mindset. They guide us to be an institution of higher education that's the right fit for every faculty member, staff, student, and community member in its trust. Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds. Bilingual (English/Spanish) or conversational language abilities preferred. The hiring pay rate is $ 22.27 per hour. Benefits include retirement contribution, annual and sick time, mental health resources, and tuition benefit. CMC utilizes a wage progression compensation model that accounts for a candidate's skill and experience. Although a hiring rate is listed, this will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act. Position anticipated to close on January 30, 2026 or until filled. Minimum Qualifications: Essential Duties * This position solves problems, applies guidelines and uses processes that are stated and defined, or determines solutions and actions exercising independent judgment and discretion. * Activities are more complex and confidential and include responsibility for all clerical/technical aspects of a department or administrative office, including: document preparation and maintenance; coordination; scheduling; monitoring; communicating; serves as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures. * This position performs clerical/technical support duties which may include a variety of complex and/or confidential support activities. * Illustrations of the work include, but are not limited to, any of the following: creates, prepares, maintains, and distributes documents and confidential material. * Serves as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures. * Schedules appointments; arranges, coordinates, and provides staff support for meetings; takes, prepares, and distributes minutes; makes travel arrangements and reservations. * Monitors and tracks deadlines; prepares and/or assists in development of reports/publications; handles confidential issues; researches, gathers, assembles data and information. * Processes incoming and outgoing mail; responds to requests for information; maintains records and files; plans, organizes, implements, and/or assists with special projects, events, and activities. * May assist with admissions, registrations, processing and maintenance of student records, bulletin/brochure information and course programming and scheduling. * Performs other duties as assigned. Supervision Received This position reports to a designated administrator. Supervisory Responsibility This position does not supervise others. Special Conditions of Employment Successful completion of a background check including motor vehicles records check is required. May require travel within the college district, altered work schedule and/or occasional evening/weekend hours. Incumbents in this position will adhere to all safety and compliance policies of Colorado Mountain College while performing all duties assigned. Working Conditions This position requires constant sitting, occasional walking, standing and driving; occasional handling objects, pushing/pulling; frequent reaching with hands/arms, and use of finger movements; occasional lifting, carrying, pushing or pulling objects up to 50 lbs. Constant written and oral communication and the ability to reason and analyze and perform calculations occasionally. Work is performed using a computer and standard office equipment daily and driving a vehicle occasionally. CMC is committed to the full inclusion of all qualified individuals. As part of this commitment, the College will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADA Coordinator, Human Resources, ************************ NOTE: This position description is intended to indicate the basic nature of positions allocated to this class and provide examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Employees may perform other related duties as required to meet the ongoing needs of the organization. Each role at Colorado Mountain College contributes to the institution's sustainability initiatives by fostering environmental stewardship, supporting sustainable practices in daily operations, and advancing a culture of ecological responsibility that aligns with our commitment to balance the needs of current generations not to compromise the needs of future generations.
$22.3 hourly Auto-Apply 15d ago
IELTS Test Center Assistant
University of Colorado 4.2
Administrative assistant job at University of Colorado
Details** **University of Colorado | Denver** **Official Title:** Administrative Assistant I (Non-Classified) **Working Title:** IELTS Test Center Assistant **FTE:** Part Time, .50 FTE (50%) | On Site Presence Required **Hourly Range:** $20/ hour, per IELTS National Standards **Position** \# 00842735- **Requisition** \#38382 Join the University of Colorado Denver (******************************************************* URL=****************************** About the University of Colorado - Denver Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top ranked bachelors, master's, and doctoral degree programs. We partner with diverse learners-at any stage of their life and career-for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu (******************************************************* URL=************************* . **Job Description** _* Applications are accepted electronically ONLY at_ ********************* (******************************************************* URL=****************************** _*_ The International English Language Testing System Test Center Assistant, also known by the IELTS USA title of "Deputy Administrator", will support the UCDenver Test Center Coordinator in delivering secure, compliant, and efficient computer-delivered IELTS (CDI) or paper-delivered IELTS test sessions and related office operations. The Test Center Assistant serves as backup during planned absences or the test center coordinator. Core work spans test-day operations, customer service, materials control, records, and basic logistics/compliance. **IELTS Test Center Assistant:** + Test-Day Delivery: Set up rooms/devices; check in candidates; brief candidates; coordinate and monitor invigilators/examiners; monitor test sessions; document incidents. + Security & Compliance: Protect test integrity; follow chain-of-custody for materials; report/security incidents promptly; maintain paperwork; assist with audits and self-reviews. + Customer Service: Respond to inquiries; triage Tier-1 complaints (internal and external); provide clear, timely information to candidates and stakeholders. + Administration & Logistics: Process registrations; maintain calendars; support off-site sessions as needed; support invigilators training. + Materials & Records: Receive/mail materials; maintain secure storage + Risk & Contingency: Follow safety, privacy, and anti-fraud protocols; assist with contingency plans for test delivery and office continuity; ability to take initiative while following policies. **Qualifications you already possess. (Minimum Qualifications)** _Applicants must meet minimum qualifications at the time of hire._ + High School diploma (or equivalent). + Administrative and/or customer-service experience in a regulated, high-detail environment. **Preferred Qualification to possess (Preferred Qualifications)** + Bachelor's degree. Any field, but English/Education preferred. + Experience in testing/assessment, higher-ed, or exam center operations. + Experience with compliance/incident reporting, + Experience with basic scheduling + Experience with staff coordination + Bilingual or multilingual **Knowledge, Skills, and Abilities** + Ability to stand for extended periods, move testing materials, and lift up to 25 lbs. + Proficiency with computers and learning new systems; accurate + Ability to enter data accurately + Strong attention to detail, reliability, and discretion with confidential information + Proficiency with Excel/Sheets + Knowledge in multiple proprietary systems/CRMs. + Knowledge with IELTS **Conditions of Employment** + Availability to work Fridays and weekends (Saturday and Sunday); occasionally early starts/extended hours on test days. + This position requires an onsite presence. **Mental, Physical, and/or Environmental Requirements** + The ability to sit for extended periods, stand and walk occasionally, reach with hands and arms, use hands to manipulate a keyboard and mouse, and have good near vision for computer work; often requiring minimal lifting, but may involve bending or reaching to retrieve items from shelves or drawers. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at ******************************** (******************************************************* URL=********************************) . **Employment Sponsorship** Please be advised that this position is not eligible now or in the future for visa sponsorship. **Compensation and Benefits** The salary range (or hiring range) for this position has been established at $20 per hour, per IELTS National Standards. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position is eligible for overtime compensation. **Application Deadline** Applications will be accepted until the position is filled. Preference will be given to complete applications received by Dec 15, 2025, at 11:59:00 PM. Those who do not apply by this date may or may not be considered. **Required Application Materials:** To apply, please visit: http://********************* (******************************************************* URL=http://*********************) and attach: + A cover letter which specifically addresses the job requirements and outlines qualifications + A current CV/resume + List of three references (we will notify you prior to contacting both on and off-list references) Questions should be directed to Alexa Marie Rojales, *******************************. (******************************************************* URL=https://*******************************.) **Background Check Policy** The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment. Special Instructions to Applicants:Required Application Materials: To apply, please visit: http://********************* (******************************************************* URL=http://*********************) and attach: + A cover letter which specifically addresses the job requirements and outlines qualifications + A current CV/resume + List of three references (we will notify you prior to contacting both on and off-list references) Questions should be directed to Alexa Marie Rojales, ******************************* (******************************************************* URL=*******************************) . **Application Materials Required:** Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline Applications will be accepted until the position is filled. Preference will be given to complete applications received by Dec 15, 2025, at 11:59:00 PM. Those who do not apply by this date may or may not be considered. **Job Category:** Administrative Support and Related **Primary Location:** Denver **Department:** U0001 -- Anschutz Med Campus or Denver - 30098 - CLAS-English **Schedule:** Part-time **Posting Date:** Dec 1, 2025 **Unposting Date:** Ongoing **Posting Contact Name:** Alexa Marie Rojales **Posting Contact Email:** *******************************. **Position Number:** 00842735 **To apply, please visit: ******************************************************************** (****************************** Copyright 2025 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency (***************************** jeid-f8d5485ab2cf5d4d84ccac20d363ef4f The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
$20 hourly Easy Apply 51d ago