Executive Assistant jobs at University of Colorado - 65 jobs

**Requisition Number:** 69292 **Employment Type:** University Staff **Schedule:** Full Time The Renee Crown Wellness Institute (the Crown Institute) encourages applications for an Administrative Assistant! We seek an individual with aligned values and interests to provide administrative support to our Deputy Director and Manager of Strategic Operations to the Institute Director. The individual in this position provides high-level administrative support to the leadership team. Reporting to the Manager of Strategic Operations for the Institute Director, this role divides responsibilities equally between the Institute's Deputy Director and Manager of Strategic Operations. The position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. **Who We Are** The Crown Institute's research focuses on practices, programs, and policies that foster wellness among children and youth, families and caregivers, educators, and mental health and health providers. Scholars in multiple fields work together and in partnership with families, teachers, young people, and community members. **What Your Key Responsibilities Will Be** **Administrative Support** + Manage complex calendars and coordinate meetings for the Institute's leadership team. + Organize and maintain electronic and paper records to ensure accurate and accessible documentation. + Draft, edit, and format correspondence, reports, and presentations. + Prepare, submit, and reconcile Purchasing Card and Travel Card transactions in compliance with university policies. + Coordinate travel arrangements for leadership, including preparing travel authorizations and processing reimbursements. + Provide general administrative support, including taking meeting minutes, preparing materials, managing mail, and purchasing and preparing gifts. + Work with printers and designers to produce and distribute materials such as PowerPoint presentations and printed or digital assets. + Establish and supervise Asana project management boards to support task tracking and completion for leadership initiatives. **Event and Project Support** + Coordinate logistics for meetings and events, including room reservations, parking, setup and breakdown, dcor, and audiovisual support. + Manage catering services, including vendor coordination, menu selection, ordering, and delivery. + Provide administrative support for events directly led by or impacting the Institute Deputy Director. + Ensure compliance with all university and off-site event policies and procedures. + Recommend and help implement process improvements to enhance operational efficiency. + Provide support for special projects and other duties as assigned. **What You Should Know** + The schedule will require the ability to work primarily on-site 5 days a week including occasional evenings, early mornings, and weekends, with the potential to work remotely based upon daily responsibility. + Visa sponsorship is not available for this position. **What We Can Offer** The salary range is $50,845 - $60,000. **Benefits** At the University of Colorado Boulder (************************** , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (*************************************** includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (******************************************* program. **Be Statements** Be ambitious. Be groundbreaking. Be Boulder. **What We Require** + Three years of experience related to the work. Equivalent combination of education and experience may substitute. + Proficiency with Microsoft Office suite. **What You Will Need** + Ability to learn new tasks and processes quickly and efficiently. + Demonstrated adaptability and responsiveness to changing situations on a day-to-day basis. + Proven track record to handle confidential and sensitive information with professionalism and discretion. + Strong verbal and written communication skills. + Excellent organizational skills and attention to detail. + Ability to balance multiple priorities and meet set timelines while producing accurate, high-quality work. + Professional demeanor and ability to interact effectively in a collaborative environment. + Creative and resourceful problem-solving skills. **Special Instructions** To apply, please submit the following materials: 1. A current resume. 2. A cover letter that briefly describes how your background and experience align with this position. We may request references at a later time. Please apply by **1/18/2026** for consideration. _Note:_ Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (************************** . In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. **To apply, visit *********************************************************************** (****************************** Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency (***************************** jeid-601ce0621969ab4085676ad94f081a61 The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

A leading educational organization is seeking an Executive Director for the Marshall Leadership Institute, responsible for program design, growth, and partnerships. The position is remote within Seattle/Tacoma or the San Francisco Bay Area. Candidates should have a master's degree along with extensive experience in educational leadership. The role offers a competitive salary and a comprehensive benefits package, including health plans and generous PTO. #J-18808-Ljbffr

You desire impactful work. You're RGA ready RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies, we're the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all. A Brief Overview The Investment Systems Administration Specialist supports and manages critical Investment platforms and vendors, ensuring stability, security, and alignment with business needs. The role combines technical administration, vendor coordination and continuous improvement to optimize how systems are used across the department. The ideal candidate has deep, hands-on experience working in the Blackrock/Aladdin ecosystem (or equivalent enterprise Investment platforms). What you will do * Provide day-to-day application support, including troubleshooting and incident resolution as well as coordination and communication of system upgrades and new releases with business and vendor teams. Engage with vendors to track, escalate, and resolve support tickets. * Lead the technical implementation and deployment of Aladdin modules (and other Investment systems) into our environment - requirements, design, configuration, testing, rollout, and post-go-live support. * Evaluate new BlackRock and other Investment system product releases and modules; translate product capabilities into business use cases and recommended adoption plans for investment, operations, risk, and data teams * Manage relationships with external Investment system vendors including invoice reconciliation and disbursement. * Manage user access, permissions, and entitlements across investment systems. * Manage network access for the Investments department by maintaining role-based groups and coordinating with system access controls. * Maintain vendor repositories and track application versions. * Develop and maintain reporting policies, procedures, standards, and controls to ensure accuracy and consistency. * Drive continuous process improvement and automation across platforms. * Create, monitor, and track key performance indicators (KPIs) to measure system performance, user satisfaction, and operational efficiency. Education and Experience Required * Bachelor's degree in Accounting, Finance, Information Technology, Mathematics or equivalent working experience AND * 7+ years' experience in the investment industry INCLUDING: * 5+ years' experience with investment operations processes and systems * 5+ years' experience with data management processes, functions, and methodologies * 2+ years' experience as a liaison to IT as a system Product Owner OR * Master's degree in Accounting, Finance, Math or equivalent field AND * 5+ years' experience in the investment industry Preferred * Experience with data visualization software (Tableau, PowerBI etc.) * Experience with BlackRock Solutions Aladdin, Bloomberg, MarkitEDM or other Data Management Platform * Experience with Azure DevOps or similar tool * Experience with SQL Server Management Studio Skills and Abilities Required * Exceptional investigative, analytical, and problem-solving skills * Leader and role model in a highly collaborative environment * Intermediate knowledge of broad investments operations and market data * Well organized with the ability to multi-task and effectively manage changing priorities * Ability to liaise with individuals across a wide variety of operational, functional, and technical disciplines * Ability to translate business needs and problems into viable/ accepted solutions * Ability to work independently with little supervision, as well as in a team * Advanced Knowledge of Microsoft products, Visio * Strong knowledge of the Aladdin product set, common integration patterns (SFTP, APIs, file feeds), and data domains (positions, holdings, prices, transactions) * Proven experience managing vendor relationships and participating in contract/SLA negotiations for enterprise software. #LI-MB1 What you can expect from RGA: * Gain valuable knowledge from and experience with diverse, caring colleagues around the world. * Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought. * Join the bright and creative minds of RGA, and experience vast, endless career potential. We're excited to get to know you and connect your unique skills with our global opportunities. To create a modern and seamless experience, we use artificial intelligence (AI) in parts of our preliminary screening process. This technology helps us personalize job recommendations, automate interview scheduling, evaluate candidates based solely on experience-without considering name, gender, or other personal details-and provide real-time answers through our chatbot. AI is used only during early screening and never makes hiring decisions. Your RGA recruiter will work closely with you every step of the way to ensure the process feels personal, thoughtful, and focused on you. Compensation Range: $104,350.00 - $155,350.00 Annual Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits. RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.

Executive Assistant, Student Life Vice President of Student Life Department: Student Life Salary: $64,000 - $69,000 The Executive Assistant represents the Vice President of Student Life to various internal and external constituencies, including Student Life personnel, the University's executive leadership, the Board of Trustees, families, and students. The Executive Assistant directs key administrative operations, focusing on leading and managing special projects for the division, maintaining confidential information and communications, coordinating schedules, and managing financial and budgetary processes for the Vice President's Office. This is an in person on campus non - remote position. * Provide high-level, high-touch, and confidential administrative support to the Vice President for Student Life -- including, but not limited to: managing, prioritizing, and addressing inquiries to the Vice President from internal/external constituencies; leveraging the Student Life team by deploying internal/external inquires to the appropriate team member; schedules and arranges the Vice President's professional travel; assists with the recruitment process for key positions within the Vice President's purview; makes evaluation of the demands for attention of the Vice President in order to conserve the supervisors time; assist the Vice President with the management of email and social media messages; scheduling appointments and meetings, and managing Vice President's Office and Division-wide calendars. * Provides effective liaison between the Vice President and other Executive Offices and departments of the University, especially the units within the Division of Student Life - manages email groups and communications with both Student Life directors and the entire Division; schedules Student Life directors' meetings and manages the agenda and minutes for the meeting; assist the Vice President in preparation for a variety of meetings and presentations, including to the University Senate, Executive Cabinet, and various Committees; and schedules and makes facility arrangements for events and programs out of the Vice President for Student Life office. * Maintains all communications with appropriate committees of the Board of Trustees - coordinates correspondence to the committee and provides meeting dates and takes accurate minutes; manages all correspondence through the Board portal; coordinates/prepare presentations by Student Life personnel to the board committee; and assists the Vice President with presentations on topics before the full Board. * Directly manages the operating budget of the Vice President- serves as the signature authority for these accounts, ensuring all invoices and charges are assigned to the appropriate accounts and coordinates requisitions and management of the Vice President's capital budget. * Assists the Vice President in preparation for the annual budget process, such as ensuring Student Life directors submit budget requests on time and compiles budget information for the Vice President in advance of budget meetings. * Maintains a welcoming and professional office environment - operates various office equipment and is proficient with the different systems and platforms used; coordinates office coverage at all times and during all College standard business hours; and hires and trains college work-study students. Ensures student personnel reflect the appropriate professional etiquette for a Vice President's office. * Lead the coordination of division events and meetings. Plan for logistics, catering, marketing, technical functions, and other aspects of division events and support the Vice President and senior division leadership with hosting and event planning responsibilities. * Maintain office supply inventory and office equipment. Order supplies and request service for office equipment and telephones when needed. * Maintain proficiency in the use of software/technology systems and applications. Participate in ongoing training to maintain competency in new technologies. * Other duties and special project as assigned. Education: Required: * HS Diploma or GED * Vocational or Technical Training Preferred: * Associates Degree, vocational or technical school degree * Bachelors Degree Work Experience: Minimum of 5 Years Founded in 1853, Manhattan University is an independent Catholic Lasallian institution located in Riverdale, NY that embraces students of all faiths, cultures, and traditions. The mission of the University is to provide a dynamic student-centered educational experience that prepares graduates for lives of personal development, professional success, civic engagement, and service to their fellow human beings. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. Manhattan University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, creed, color, sexual orientation, military status, sex, disability, marital status, partnership status, pregnancy, caregiver status, domestic violence victim status, gender identity or expression, arrest or conviction record, criminal history, credit history, national origin, alienage or citizenship status, unemployment status and salary history. Manhattan University values and celebrates diversity and is committed to providing an inclusive environment for all employees. All interested, qualified persons are encouraged to apply.

Details Information Posting date 12/19/2025 Closing date Open Until Filled Yes Position Number 1129431 Position Title Executive Assistant to the President Hiring Range Minimum Please Inquire. Hiring Range Maximum Please Inquire. Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule Some evening and weekend work required. Location of Position Hanover, NH Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose Together with the President's support team, supports the management of the highly complex schedule of the President, prepares meeting materials and correspondence, staffs the President at meetings, and supports the day to day operations of the President's Office as needed. The EA serves as a representative of the President's office, engages with key stakeholders and maintains a professional and welcoming office presence. Description The Executive Assistant (EA) is a critical member of a high-performing, fast-paced President's Office, providing direct, high-level administrative and operational support to the President of Dartmouth College. This is not a traditional support role - it requires someone who understands the unique needs and preferences of the president, sees the calendar as a strategic tool and understands that managing time is managing priorities. The EA ensures that the President's schedule, meetings, and materials are aligned with institutional goals and executed with precision, discretion, and professionalism. The role calls for a collaborative operator who: * Pays close attention to detail * Thrives in complexity * Communicates clearly * Stays grounded under pressure * Appreciates the highly confidential nature of this work * Can prioritize, as well as adapt quickly when priorities shift * Knows when to solve a problem vs. when to escalate Required Qualifications - Education and Yrs Exp Bachelors plus 6 or more years' experience or combination of education and experience Required Qualifications - Skills, Knowledge and Abilities * Minimum 6+ years of experience supporting a senior executive. * Exceptional written and verbal communication skills. * Excellent organizational and time management skills. * Experience managing complex calendars with strategic intent and political sensitivity. * High technological fluency - proficient in Google Workspace, Microsoft Office, and collaborative tools. * Steady under pressure, with strong emotional regulation and interpersonal tact. * Comfortable handling sensitive and confidential information with discretion. * Excellent judgment, situational awareness, and responsiveness in a fast-paced, high-accountability setting. Preferred Qualifications * Experience in higher education, nonprofit, or public-sector environments. * Experience planning events. Department Contact for Recruitment Inquiries Tracy Truesdale Department Contact Phone Number *********************** Department Contact for Cover Letter and Title Zoya Chhabra, Chief of Staff Department Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required Special Instructions to Applicants To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. ********************************************************* Additional Instructions Dartmouth College has retained Kennison & Associates to assist in the search for the Executive Assistant position. To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** A representative from Kennison & Associates may reach out to candidates directly. Quick Link *********************************************** Key Accountabilities Description Calendar Management, including personal support: * Manages the President's calendar as a living, strategic document. * Constantly adapts and optimizes the schedule to reflect shifting institutional priorities, while handling all changes with professionalism, tact, and attention to political nuance. * Coordinates complex travel arrangements, both professional and personal, ensuring seamless execution. * Anticipates conflicts and adjusts scheduling with tact and diplomacy. * Understands not only what is on the calendar but why it matters, and communicates those connections to the team. * Maintains and updates calendar tracking documents. * Manages personal travel and logistics in support of the President's role, including the coordination of childcare, pet care, doctor's appointments, etc. Percentage Of Time 70% Description Meeting & Event Coordination: * Coordinates logistics for meetings and events, including Board of Trustees meetings and Commencement and adjacent events. * Assists with preparation, materials, logistics, catering, and follow-through with excellence and attention to tone. * Provides staffing support for approximately 10-12 evening events and 8-10 weekend events per year, including major institutional gatherings and external stakeholder engagements. Percentage Of Time 10% Description Other duties as assigned: * Provides flexible support to the President and the Office as new priorities emerge. * Assists with special projects, initiatives, and institutional events that may fall outside regular responsibilities. * Steps in to cover or support colleagues in the office during periods of peak activity, staff transitions, or absences. * Adapts to the evolving needs of the President's office and the broader university, contributing wherever needed to ensure smooth and professional operations. Percentage Of Time 10% Description Writing, Briefings, & Communications: * In partnership with the President's Office team, drafts and edits briefing materials, emails, and other communications. * Ensures the President is well-prepared not just for the content of each meeting, but for the role she will play, its context, and its purpose within the institution's broader goals. * Drafts and responds to correspondence on behalf of the President, ensuring confidentiality, tone, and accuracy. Percentage Of Time 10% * -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned. Supplemental Questions Required fields are indicated with an asterisk (*). * * How did you learn about this employment opportunity? * Current Dartmouth employee (Please specify full name below) * Word of mouth * Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) * ****************** email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) * Recruiter (Please specify full name or event below) * ability JOBS * Chronicle of Higher Education * Glassdoor * Handshake * HigherEdJobs * HigherEdMilitary * Indeed * Inside Higher Ed * LinkedIn's Job Board * RecruitMilitary * Dartmouth's Job Board (searchjobs.dartmouth.edu) * Other (Please specify below) * If you would like to add more information to your answer, please specify here: (Open Ended Question) Documents Needed to Apply Required Documents * Resume Optional Documents

Pay Range: $45,000 - $50,000 per year This role is key to supporting Senior institutional leaders and providing high-level administrative support to the Leadership Team. It is crucial that the owner of this role plan, anticipate preemptive needs, and respond appropriately in a fast-paced environment. The owner of this role must act professionally while engaging with all members of the RMCAD community and outside entities, as they represent not only the Office of the President but all members of leadership. Confidentiality is a necessity in this role. Essential Duties and Responsibilities: Cultural Leadership: Uphold RMCAD's Mission and Values by consistently promoting a positive and professional work environment, strictly maintaining employee confidentiality, and fostering a culture free of conflict and non-constructive communication. Executive Administration & Communication: Comprehensive calendar and meeting management for senior leadership and the Leadership Team, including scheduling, documentation, resource creation (e.g., slide decks), large meeting logistics (e.g., All Hands, catering, event planning, RSVPs), and maintaining conference room readiness. Manage and filter all executive correspondence (email, visitors, contacts) for the President and executive team, drafting staff/faculty communications as needed, and managing transitions for departing executives. Serve as the primary community contact, directing requests and issues to the appropriate channels, with an understanding of when executive involvement is necessary. Draft and enact appropriate Standard Operating Procedures (SOPs) for executive and human resource processes. Update and audit the Resource Hub and assigned pages on the RMCAD website. Financial & Logistical Management Manage executive expenses and assist with executive budget planning and management. Support the Business Office and Student Accounts by ensuring timely check signing by appropriate executives. Organize and manage travel, reservations, entertainment, and logistics for events (e.g., employee appreciation, retreats, commencement). Process data for executive and departmental review (e.g., employee survey results, performance review data). Compliance, Protocol, and Process Improvement Proactively manage, prioritize, and delegate critical tasks to ensure all management deadlines are met (e.g., performance reviews, surveys). Maintain a high degree of proactivity, understanding, and adherence to proper protocol, especially during crisis management and communication. Drive process improvements and assist with critical compliance and accreditation tasks. Stay informed of standard practices that directly affect/support higher education (e.g., Title IX updates, industry news). Communicate with the appropriate party (President, HR, Legal) any interactions or information that may be crucial to the environment, student experience, or present a liability to RMCAD. Human Resources & Campus Support Provide high-level administrative and logistical support to Human Resources, including managing employee culture initiatives (e.g., Birthday calendar, HR-led events like the Holiday Social) and assisting with administrative tasks (e.g., scanning/uploading documents). Manage logistical and operational requests for campus HR, including coordinating office moves and maintaining inventory of office supplies and breakroom amenities. Support new hires of leadership or executive roles with onboarding processes. Participate in cross-training for certain administrative roles at RMCAD. Assist the Events Team with events during and after hours Collaborate closely with the IT department to ensure the accuracy and integrity of email delegation lists and maintain synchronization with the current employee roster. Working Environment and Conditions: This role will primarily work in-office on the RMCAD, Colorado Campus, 4-5 days per week, with limited remote work. The owner of this role is expected to attend and/or lead certain RMCAD events after 9 am-5 pm MST office hours and weekends as necessary. Physical Requirements: The work environment is a typical office setting, which may include moderate noise, the need to lift items up to 25 pounds, extended sitting, and computer work. Other times, the owner of this role will need to walk the campus, visit other locations as a representative of RMCAD, and interact with a number of individuals, both from RMCAD and from the general public. This job description is intended to describe the general nature and level of work performed by employees assigned to this classification. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management retains the right to add or change the duties of the position at any time.

Connexus Credit Union - Who We Are: Serving members across all 50 states, Connexus Credit Union is a member-focused cooperative that is proud to return profits to member-owners through high yields for checking accounts and deposit products, as well as competitive rates on our loans. We are a remote first employer with the majority of our employees residing in the upper Midwest. As an employer we foster collaboration and high performance to achieve excellence. We holistically care for and develop our employees to thrive personally and professionally. We are proud to share our success with our employees and those we serve. Connexus offers an Amazing Benefits package: 25 days of paid time off and 10 paid holidays 16 hours of paid Volunteer Time Off 401K Retirement with up to 6% employer match Excellent Health, Dental, Vision insurance, including multiple plan options Health Savings Account with generous employer contributions Employer paid Life insurance, Short-Term and Long-Term Disability Tuition Reimbursement from $4,000 - $7,000 per calendar year Robust Learning and Development program that includes an annual professional development stipend This position requires that candidates must reside within a one-hour radius of the Wausau, WI area and be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs. Responsibilities: Provide high-level detailed executive support to the Executives and Executive Services team in a fast-paced, constantly evolving environment. Manage and control calendar; assist in scheduling and/or arranging appointments and meetings; research and secure proper travel arrangements as necessary. Screen, evaluate, and process applicable daily mail and email correspondence for each Executive; research and respond to questions, provide information as required and/or route accordingly. Interact daily with a wide variety of individuals in a broad range of situations that require tact, discretion, diplomacy, sensitivity, personal creativity, and accountability. Serve as liaison between each Executive and other departments within the organization. Prioritize and autonomously manage multiple projects simultaneously. Assist Executive with highly confidential information ensuring accuracy and thoroughness in all requests. Provide solutions and decisions around vendor contracts in regard to event contracts, catering contracts, etc. Process expense reports, corporate card reimbursements, travel expense reconciliation, and other financial activities, timely and efficiently. Provide back-up assistance as needed with planning, executing, taking minutes, and providing support at a variety of events as directed by Executive and Board of Directors to include Executive Leadership Retreats, Board of Director Planning Retreats, the Annual Meeting, and/or All-staff related meetings. Participate in regular Executive Assistant team meetings to discuss best practices, training and development, and office coverage. Exercise administrative judgment; assuming responsibility for decisions, consequences, and results impacting employees, costs, and/or quality of service within the assisted functional areas. Prepare meeting materials and presentations, coordinate logistics for, and take minutes at weekly team or project meetings as requested. Position Requirements: This position requires that candidates must be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs, as well as have flexibility during evening hours, and weekends for requests from executives is Required. Associate's degree or commensurate experience is Required. 5+ years of experience as an Executive Assistant is Required. Prior experience supporting a CTO, CIO, or senior leaders within a technology-focused environment is Required. Experience in a highly regulated industry such as Credit Union, Banking, Insurance, or Healthcare is Required. Experience supporting committees and boards, including meeting preparation and minute-taking is Required. Proficiency in PC software applications, including Adobe Acrobat X Pro and Microsoft Office Suite (Outlook, OneNote, Word, Excel, and PowerPoint), with demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and email correspondence is Required. Connexus Credit Union's Employer Recognitions: 2024 Best in Class Employer, Gallagher 2025 Best Place to Work in IT, Computer World Equal Opportunity Employer/Disabled/Veterans/41 CFR 60-1.4, 41 CFR 60-1.35

Rocky Vista University in Englewood, CO has an opening for an Executive Assistant to the Vice Provost of Academic Affairs/Vice President of Institutional Effectiveness and Vice President for Inclusive Excellence (Full-Time) To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at ************ SALARY: $68,000 to $83,400 per year. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials. BENEFITS: RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions. Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence. RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Primary Purpose Provides high-level administrative and operational support to two executives: the Vice Provost of Academic Quality/Vice President of Institutional Effectiveness (VPAQIE). This role requires exceptional organizational skills, discretion, and the ability to manage complex projects and sensitive information. Responsibilities include executive calendar management, meeting coordination, accreditation support, travel arrangements, expense reconciliation, and preparation of reports and presentations. Essential Job Functions Serve as a strategic partner by managing priorities, anticipating needs, and ensuring seamless operations for the Provost and VPAQIE. Coordinate and prepare agendas, materials, and minutes for executive meetings, including the Provost Advisory Council. Support accreditation and compliance processes, including logistics and reporting to external agencies (e.g., Department of Higher Education, Higher Learning Commission, IPEDS). Manage executive calendars, schedule meetings, and coordinate travel and event arrangements. Prepare and review correspondence, reports, and presentations with a high level of accuracy and professionalism. Maintain confidential records and information; ensure compliance with institutional policies. Develop and implement efficient administrative processes and systems. Provide cross-functional support within the President's Office and serve on university committees as needed. Utilize advanced technology skills to create presentations, analyze data, and streamline workflows. Other duties as requested. Required Knowledge, Skills, and Abilities Exceptional organizational and time management skills with the ability to prioritize in a fast-paced environment. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools. Strong written and verbal communication skills; ability to draft clear, concise correspondence and reports. High level of professionalism, discretion, and ability to handle sensitive information. Commitment to equity, diversity, and inclusion in all aspects of work. Problem-solving mindset and ability to work independently with minimal supervision. Minimum Qualifications Bachelor's Degree from an accredited institution in a related field OR equivalent experience in progressively responsible administrative roles may be considered. Preferred Qualifications Previous experience in higher education. Demonstrated success in executive-level support and process improvement. Experience coordinating events and interacting with senior leaders and external stakeholders. Ability to communicate professionally with institutional stakeholders at all levels of the organization. Excellent written and verbal communication skills. Final applicant will be required to pass background check and drug screening. Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder. Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University. Ability to orally communicate effectively with others; Ability to communicate effectively in writing, using the English language; Ability to work cooperatively with colleagues and supervisory staffs at all levels; May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties; May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.; May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc. ***************

Information Position Number 013340 Functional Title Executive Assistant Position Type Staff Position Eclass EZ - EHRA Non - Exempt Permanent University Information Located in North Carolina's third-largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B. Primary Purpose of the Organizational Unit The Department of Human Resources commits to the creation of a collaborative and responsive University by attracting, retaining, and developing a diverse community of talented individuals in support of the University's mission. The Department is dedicated to providing state-of-the-art employee services, including talent management, professional development and organizational capacity, compensation, employee benefits, wellness and work/life balance, rewards and recognition, records management, employee relations, and human resource information systems that promote innovation and creativity. Position Summary The Executive Assistant to the Associate Vice Chancellor (AVC) for Human Resources provides administrative support to the AVC HR and programming support to the Human Resources Department. Examples of programming support include managing the Human Resources budget, managing employee award programs, and assisting in the coordination of any assigned HR initiatives. Minimum Qualifications * Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. Additional Required Certifications, Licensures, and Certificates Preferred Qualifications * Previous experience providing high-level administrative support with the ability to draft and compose correspondence and other documents. * Excellent oral communication skills. Ability to manage the departmental budget. * Must be able to work in a team-oriented environment. Experience working with confidential and sensitive information preferred. Special Instructions to Applicants Recruitment Range $56,000 - $59,000 Org #-Department Human Resources - 58401 Job Open Date 01/07/2026 For Best Consideration Date Job Close Date Open Until Filled Yes FTE 1.000 Type of Appointment Permanent If time-limited, please specify end date for appointment. Number of Months per Year 12 FLSA Non-Exempt Key Responsibilities ________________________________________________________________________________________________________________________ Percentage Of Time 50 Key Responsibility Administrative Support to the AVC for Human Resources Essential Tasks * Maintains the AVC-HR calendar, including coordinating meetings, responding to meeting requests, and prioritizing calendar, rescheduling as needed to ensure high-priority items are represented. * Monitors and responds to email correspondence from the AVC-HR general email. * Responds to requests for information on behalf of the AVC-HR. * Requests information from other staff members and/or other departments. * Serves as the primary contact for internal and external constituencies on all matters about the role and responsibilities of the AVC-HR and/or the HR department. Serves as the liaison with the UNC System Office, Chancellor's Council, university administrators, the various University Boards, and executive leadership teams. * Attends team meetings and facilitates HR administration and project deliverables communication between the AVC-HR and the HR leadership team and their respective units. * Tracks pending items and ensures they are completed timely. * Compiles, researches, develops, and disseminates a variety of information, data, reports, and documents that facilitate the AVC-HR's ability to operate and effectively lead the department. * Screens and responds to requests for the AVC-HR, including independently researching data, compiling and summarizing information, and formulating recommendations for consideration by the AVC-HR and the HR leadership team. * Assists with coordination with Departmental interns. Percentage Of Time 25 Key Responsibility Program Management Essential Tasks * Track and monitor project initiatives and strategic goals, assignments to direct reports and staff, timelines, deadlines, and deliverables. * Assist with the coordination of departmental interns . Coordinates and prepares notes and briefing materials for designated AVC meetings, internal and external to the university. * Research, organize, and/or compile relevant project information and materials. * Manages the AVC-HR's commitments on projects, committee involvements, and follow-up. * Prepares PowerPoint presentations, graphs, and charts for visual interpretation of data. * Coordinates and manages award programs (Governor's Award, Service Awards, Gladys Strawn Bullard, etc.). Percentage Of Time 25 Key Responsibility Financial and Budget Management Essential Tasks * Provides budget projections for the annual budgetary oversight throughout each fiscal year. * Monitors salary budgets and lapsed salary dollars. * Manages, coordinates, and monitors several distinct accounts. * Work directly with the university budget analyst to ensure that all budget accounts are appropriately reconciled throughout the year, and are responsible for the department's successful year-end closeout. * Maintains P-Card and reconciles P-Card expenses within established deadlines. * Coordinates requests from HR staff and prepares information for budget decisions on requests. Percentage Of Time 5 Key Responsibility Other duties as assigned Essential Tasks * Other duties as assigned. ADA Checklist ADA Checklist R for Rare (0-30%), O for Occasional (30-60%), F for Frequent (60-90%), C for Constant (90-100%). Physical Effort Hand Movement-Repetitive Motions, Reading, Writing, Hearing, Talking, Standing, Sitting, Vision-Preparing/Analyzing figures, Vision-Visual inspection Work Environment Inside Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References Optional Documents Supplemental Questions Required fields are indicated with an asterisk (*). * * Rate yourself on your experience with Microsoft Office (Word, Excel and Powerpoint.) * Excellent * Good * Satisfactory * Poor * * Do you have four (4) or more years of progessive administrative experience supporting a Senior Level Executive? * Yes * No * * Describe your customer service experience interpreting policies and guidelines, answering difficult and challenging questions, and advising others on solutions. (Open Ended Question) * * Will you now or in the future require visa sponsorship for employment at the University of North Carolina in Greensboro? * Yes * No * * Are you eligible to work in the United States without sponsorship? * Yes * No * * Please indicate how you learned of the vacant position for which you are applying: * UNCGjobsearch Website * Greensboro News & Record * Other Newspaper * NCWorks.gov * UNC System Job Board * Other Online Job Board * Personal Networking * NCAPPA * SRAPPA * Raleigh News & Observer * HigherEdJobs * * Other: Please list (Open Ended Question)

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Department of Psychiatry * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue Until Aug 31, 2026 * --- Location: AUSTIN, TX * --- Job Details: General Notes This is a state-funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women. The University of Texas Dell Medical School is a Health Related Institution (HRI) for the TCMHCC. The Senior Administrative Associate will work as part of the External Relations and Education Team that supports all Dell Medical School Texas Child Mental Health programs, including the Perinatal Psychiatry Access Network (PeriPAN) and Child Psychiatry Access Network (CPAN), Texas Child Health Access Through Telemedicine (TCHATT), Youth Aware of Mental Health (YAM), and other related mental health programs. CPAN and PeriPAN provide primary care clinic providers and OBGYNs prompt access to on-call psychiatrists for expertise in assessment, treatment, and referrals for pediatric and/or perinatal patients with a mental health challenge. TCHATT provides telemedicine or telehealth services to school districts to help identify and assess the behavioral health needs of children and adolescents and provide access to mental health services. YAM is a school-based program for students in eighth through 12th grades to learn about and explore mental health. This position has an end date of 8/31/2026 but may be renewable based on funding availability, work performance, and progress toward goals. Funding is expected to continue. A flexible working arrangement may be accommodated based on program needs and with supervisor approval. This position may require occasional on-site work. Remote work will require reliable internet access and a private, distraction-free workspace. Purpose The Senior Administrative Associate will support CPAN, PeriPAN, TCHATT, YAM, and other related mental health programs with meeting and event management, patient referrals, communications, promotional supply inventory, data documentation, and other administrative duties. This role will support the External Relations and Education Team to increase the visibility and impact of these programs in accordance with statewide goals. Responsibilities * Support scheduling of virtual and on-site meetings, webinars, and outreach events with school districts and/or community organizations. * Assist with calendar management for outreach-related events, workshops, and meetings. * Manage email correspondence for outreach and program activities. * Create agendas and arrange logistical details for meetings and events. * Organize receipts and documentation required for reimbursement. * Determine appropriate referrals based on the patient's clinical background. * Enhance and maintain a database of community providers who accept referrals from TCHATT, CPAN, and PeriPAN. * Maintain updated referral records. * Track patient referrals across programs. * Use the Electronic Medical Record to communicate referral information to the team. * Develop and maintain program materials such as FAQs, charts, graphics, reports, dashboards, websites, workflows, and instructions. * Maintain accurate and professional correspondence logs, files, databases, and other tracking systems. * Schedule time for communications and document review. * Participate in activities that support an organizational culture of learning, collaboration, and collective responsibility. * Assist with staff hiring, onboarding, and offboarding processes. * Maintain current inventory records for paper and promotional supplies. * Develop estimates for supply needs. * Organize purchase requests. * Coordinate purchase orders. * Assist in data entry and data collection for program monitoring and evaluation. * Maintain accurate and timely data documentation for reporting, auditing, and continuous improvement. * Support alignment with legislative mandates and institutional goals. * Perform other duties and special projects as assigned. Required Qualifications * Bachelor's degree and three years of experience in administrative support, operational support, or customer service; or a high school diploma/GED with seven years of experience * Experience working in a medical, mental health, educational, or related setting * Excellent communication skills * Basic proficiency with Microsoft Office programs (Excel, PowerPoint, Word, Outlook, Visio, etc.) * Relevant education and experience may be substituted as appropriate Preferred Qualifications * Bachelor's degree and more than five years of experience providing high-quality administrative or operational support in a medical, mental health, or education setting * Experience with Google Suite products * Experience with database management * Professional demeanor with tact and respect at all times Salary Range $49,000+ depending on qualifications Working Conditions * Repetitive use of a keyboard at a workstation * Use of manual dexterity * Occasional weekend, overtime, and evening work to meet deadlines * As the University transitions to increased on-site work, the manager will work with the employee to identify the needs of the college/school/unit and will communicate the days and/or times the employee is expected to report on-site, up to 40 hours per week. These needs will be reviewed regularly, and ample notice will be provided for any changes. Remote work will require reliable internet access and a suitable, distraction-free workspace. Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job DescriptionExecutive Assistant (Remote) Industry: Public K-12 Education - School District Administration. We support district leadership in delivering high-quality educational services, managing district operations, and coordinating cross-functional teams across schools and community stakeholders. This fully remote role provides executive-level administrative support to senior district leaders and plays a key role in enabling operational efficiency and stakeholder engagement. Role Responsibilities Provide executive-level administrative support to the superintendent and senior leadership, including inbox triage, prioritization, and confidential correspondence management. Manage complex calendars, schedule and confirm virtual and in-person meetings, and coordinate multi-stakeholder events across time zones. Coordinate travel logistics, prepare itineraries, and process expense reports using district expense systems to ensure timely reimbursements and policy compliance. Prepare, proofread, and distribute board materials, meeting agendas, minutes, and other official documents while maintaining secure records. Serve as a primary liaison for internal departments, school principals, vendors, and community partners-escalating issues and tracking action items to closure. Support project coordination for district initiatives, maintain task trackers, and produce status summaries and briefings for leadership. Skills QualificationsMust-Have (Skills) Microsoft Office 365 Google Workspace Microsoft Outlook Calendar management Expense reporting systems Virtual meeting platforms Preferred (Skills) PowerSchool FERPA compliance Certified Administrative Professional Qualifications Proven experience supporting C-suite or senior leaders in a fast-paced organization-preferably within K-12 education or public sector environments. Strong written communication, record-keeping accuracy, and the ability to handle confidential information with discretion. Self-motivated, highly organized, and comfortable managing competing priorities in a remote work environment. Benefits Culture Highlights Flexible remote work model with schedule flexibility aligned to district meeting cycles and events. Public-sector benefits package and opportunities for professional development tailored to K-12 administrative staff. Collaborative, mission-driven culture focused on student success and community engagement. This role is optimized for candidates who excel at executive support, calendar and travel coordination, confidential records management, and remote collaboration within education or public-sector settings. Apply to join a team that values operational excellence and meaningful impact in K-12 education.

** Applications will be received until January 29, 2026. If the position is not filled by then, we may consider applications submitted after the deadline. Interested applicants must apply online by visiting the Denver Public Schools job board at careers.dpsk12.org. ** About this job: Provides department level confidential administrative support to Director of Sustainability. Acts as a primary contact and coordinates and/or responds to questions regarding department-wide activities, policies and procedures. Coordinates meetings and activities with other departments, functions and outside agencies. Acts as a liaison with all levels of District staff and community representatives. **The Executive Assistant must demonstrate a willingness to sign a confidentiality agreement. This role requires maintaining the highest level of confidentiality regarding all District matters, especially those involving the Superintendent, Chief of Staff, and the Board of Education. Ensuring trust and discretion is paramount to the success and integrity of this position. What DPS Offers You: A Culture that values Equity, Accountability, Integrity, Collaboration and Fun with a shared vision that Every Learner Thrives. Salary Range. Click here for more information on compensation for these roles. In addition to competitive compensation, DPS has other Total Reward offerings such as; time off, health and wellness benefits, and PERA Retirement. What You'll Do: Provides assistance and support by identifying and prioritizing incoming information and requests; delegates and/or directs issues to appropriate department or District personnel. Researches, collects and compiles data, prepares reports, financial analysis, surveys and other materials for the Director of Sustainability and District stakeholders. Serves as the primary contact person for administrative issues of a complex and confidential nature, drafts correspondence, and plans and prepares reports; makes decisions and takes action within agreed upon limits. Compiles and tracks department projects and is responsible for planning, organizing and delegating to ensure the smooth and efficient operation of the division. Plans, organizes and schedules meetings and takes and publishes minutes and agendas; tracks, follows up on and coordinates action items until satisfactory completion. Performs budgetary and accounting functions for department, such as monitoring annual budget, transferring budget monies, purchasing large ticket items, processing invoices and maintaining petty cash. Organizes, tracks and participates in District, building or department special projects. Answers inquires and offers assistance to parental/community concerns in routine and non-routine matters using appropriate initiative; screens calls and refers as appropriate. May coordinate or direct the activities of department support staff, student aides, or volunteers. What You'll Need: Associate's degree or equivalent relevant work experience. Bachelor's degree preferred. Minimum of three (3) years of secretarial and administrative assistant experience, including experience assisting an executive of an organization. Lead for racial and educational excellence and work to dismantle systems of oppression and inequity in our community, along with believing in and supporting all students so they feel seen and heard with access to high quality education. Live and work with a permanent home address in Colorado while working with us. Have the ability with or without accommodations to meet the physical demands of the position. Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. Students First. Integrity. Equity. Collaboration. Accountability. Fun

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Administrative Specialist Under the supervision of the Office of Social Health Sciences and Programs (OSHSP) Executive Assistant and close collaboration with the Administrative Director, the Administrative Assistant provides comprehensive administrative support to the Wisconsin Partnership Program team. Key responsibilities include: Serving as WPP's primary point of contact: The Administrative Assistant works closely with colleagues across WPP and consults with the Administrative Director to establish priorities. Serving as WPP's primary point of contact, the Administrative Assistant responds to and directs inquiries from faculty, staff, community organizations and the public, and oversees WPP's shared email account to ensure timely and accurate responses. Supporting grants management processes: The Administrative Assistant collaborates with the Operations and Finance teams to implement WPP's grants management policies and procedures and contribute to process improvements. This position oversees an extensive grant application and award database, and following training, assists applicants, grantees, reviewers and staff in accessing and using the database. Key responsibilities include bundling application and reporting documents, entering review assignments, reporting requirement logs, and grant contacts; and processing amendments and related correspondence. Coordinating governance committee and other meetings and events: The Administrative Assistant supports WPP's two governance committees and is responsible for managing meeting schedules and coordinating logistics, including preparing materials, securing space, arranging web conferencing, and taking notes and drafting minutes. This position ensures compliance with Wisconsin's open meetings and public records laws by posting meeting agendas and minutes as required. Additionally, the Administrative Assistant provides scheduling support for colleagues and assists with meetings and event coordination. Maintaining administrative processes: The Administrative Assistant supports WPP's document sharing and filing systems, project and contact management systems, and coordinates in-person and virtual events throughout the year, including meetings, applicant information sessions and grantee orientations and learning collaboratives. This position also processes payments, reimbursements and similar financial transactions in a timely manner; coordinates staff travel; orders computer equipment and supplies; and enters and runs reports. Other responsibilities: The Administrative Assistant provides administrative support for other SMPH programs and initiatives as assigned by the OSHSP Executive Assistant. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Knowledge, Skills, and Abilities: * Highly proactive, service oriented, and efficient professional with a strong commitment to teamwork and the organizational goals and mission. * Demonstrated ability to manage multiple priorities and deadlines effectively. * Strong written, verbal and interpersonal communication skills. * Proven ability to work independently and adapt to changing priorities. * Proficiency in Microsoft Office 365, including Outlook, Word, Excel and PowerPoint. Key Job Responsibilities: * Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies * Serves on committees and attends meetings, representing the interests of the unit or program * Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems * Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) * Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Department: School of Medicine and Public Health, Wisconsin Partnership Program, Administration The Wisconsin Partnership Program (WPP) is a unique grantmaking program in the UW School of Medicine and Public Health (SMPH) Office of the Associate Dean for Social Health Sciences and Programs (OSHSP) committed to improving health and advancing health equity in Wisconsin through investments in community partnerships, education and research. Grants awarded since 2004 propel medical and public health research and discovery, prepare future physicians and public health leaders, and improve health and advance health equity across Wisconsin communities. WPP was established at the SMPH as the result of a generous endowment gift from Blue Cross Blue Shield United of Wisconsin (BCBS) and approved by the Wisconsin Insurance Commissioner's Order of March 2000 when BCBS converted from a nonprofit service corporation to a stock insurance corporation. The proceeds from the sale of the company were distributed equally between the SMPH and the Medical College of Wisconsin. WPP's approach to grantmaking has harnessed the power of academic research combined with community knowledge to address some of Wisconsin's most pressing and complex health challenges. Our principles and practices are integrated with the time-honored concept of the Wisconsin Idea, recognizing the tremendous opportunity to bridge the knowledge and resources of the university with communities to improve life within the state of Wisconsin and beyond. Our mission and work are strongly aligned with the SMPH mission to advance health through innovative research, outstanding education and remarkable service to communities. Compensation: * The starting salary for the position is $55,000 annually but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Academic Staff Benefits Flyer Required Qualifications: * Minimum two years of experience in administration, operations or office support. * Demonstrated experience: * Managing multiple professional calendars. * Scheduling and coordinating meetings or events, including experience with virtual collaboration tools such as Zoom, MS Teams or similar. * Managing data in databases, such as those used for grants, project or customer relationship management, to include entering data and creating structures and workflows. * Processing payments, reimbursements or similar financial transactions in a timely manner. Preferred Qualifications: * Experience working in a community-based organization, governmental or tribal public health agency, university or academic institution, philanthropic foundation, or health care setting. * Experience with grants administration. * Knowledge of or experience with Wisconsin's open meetings and public records laws requirements. * Experience with University of Wisconsin System or UW Health administrative, financial or research systems, such as Workday and RAMP. Education: Bachelor's Degree preferred. How to Apply: To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: There is only one attachment field. All required documents must be combined into a single file and uploaded in that field. Required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. Contact Information: Kim McFarlane, ******************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Details Job Title ADMINISTRATIVE ASSISTANT Position Number 8350256 Work Modality Fully Remote Work Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Off-Campus/Remote Department Name INSTITUTE FOR PASTORAL STUDIES Location Code INSTITUTE OF PASTORAL STUDIES (03200A) Is this split and/or fully grant funded? Yes Duties and Responsibilities * Supports the grant PI, program director, and business manager overseeing and executing the grant budget, assisting with processing financial, and contractual commitments in cooperation with the Finance, Payables, HR (Human Resources), SPA (Sponsored Program Accounting), and ORS (Office of Research Services), under the supervision of the grant PI, Peter Jones. * Performs a variety of clerical duties including payment requisitions, schedule payments, wires, overseeing the BI report, filing documentation. * Performs data entry for grant reports/projects. Minimum Education and/or Work Experience High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Qualifications * Bachelor's degree or equivalent is preferred. * Previous office support staff experience is preferred. * Excellent verbal and written communication skills, organizational and customer service skills required. * Ability to learn new computer software and programs as necessary. * Ability to multitask effectively. * Ability to work well independently and as part of a team. * Ability to interact and collaborate professionally and courteously with other staff members and faculty. * Must have discretion and trustworthiness. Certificates/Credentials/Licenses Higher Education and grant administration experience Computer Skills Proficiency in MS Office applications and website maintenance and development. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 01/05/2026 Close Date Position Maximum Salary or Hourly Rate $19/hr Position Minimum Salary or Hourly Rate $17/hr Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at ********************* For information about the university's focus on transformative education, they should consult our website at ***************************** About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.

Lecturer - EAS Online Graduate Programs (pool) College of Engineering & Applied Science Engage. Educate. Empower. Join UCCS as a Lecturer! Who We Are The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking Lecturers in The College of Engineering & Applied Science (EAS) Online Graduate Programs to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. The University of Colorado at Colorado Springs College of Engineering and Applied Science Online Graduate Programs offer a range of outstanding educational opportunities, including Master of Engineering degrees and graduate certificate programs. A Master of Engineering degree is an applied professional degree, giving technical depth within the degree area and using a capstone project instead of a research thesis to provide experiential mastery of the subject area. Explore Engineering Online Graduate Programs here\: https\://eas.uccs.edu/departments/engineering-online Pay Range: $2,500-$3,000 stipend plus $200 per student up to 10 and $100 per student over 10 (per section), minimum of $4,000-$5,000 per 3 credit hour course. Pay rate is dependent upon the education and experience of the lecturer. Compensation will be commensurate upon experience, qualifications, and teaching assignments. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions. Work Location: Remote Summary The College of Engineering & Applied Science at the University of Colorado Colorado Springs (UCCS) will establish and maintain a pool of Lecturers in the College of Engineering and Applied Science (EAS) Online Graduate Programs from which future appointments to temporary, non-tenure track positions will be made. Appointments are part-time (less than 50% time) and will be made semester-by-semester. The College of Engineering & Applied Science offers an online Master of Engineering program in three (3) emphasis areas - engineering management, systems engineering, and space operations. Essential Functions This position will teach classes for EAS Online Graduate Programs. Classes will be online. Examples of courses/subject area include the following: Finance & Accounting for Engineers Engineering Project Management Systems Engineering Processes Project Estimation & Risk Analysis Leadership for Engineers Systems Analysis Systems Architecture Engineering Modeling & Simulation Engineering Analysis for Space Applications Fundamentals of Astronautics Space Mission Analysis Spacecraft Environment Interactions Space Communications Remote Sensing in Space Spacecraft Dynamics Global Navigation Satellite Systems Design Space Policy Tentative Search Timeline This is an evergreen Lecturer Pool for EAS Online Graduate Programs at UCCS. Applications will be reviewed on a semester-by-semester basis as business needs arise. Priority Application Dates\: Applications submitted by the following dates will receive priority consideration: Fall Semester\: May 1 Spring Semester\: October 1 Summer Semester\: March 1 Interview Dates\: Candidates whose qualifications match specific course openings may be contacted for interviews at any time as hiring needs arise. Potential Start Dates\: Employment start dates will vary based on course scheduling needs and will align with the start of the relevant academic semester. Because this appointment is temporary in nature, you will not be eligible to receive all of the benefits normally provided to faculty under the standard University of Colorado benefits programs. You are not eligible to receive paid vacation leave, medical, or retirement benefits. However, you are eligible to accrue sick leave at 0.034 hours of sick leave per hour worked. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. This position does not include new visa sponsorship for individuals outside the U.S. Candidates must already be in the United States with valid work authorization or an employment-based visa. The university will not initiate sponsorship for those who do not currently hold a U.S. work visa or authorization. If you already have valid U.S. work authorization or are on a visa that permits employment, we welcome your application.Applicants should either reside in Colorado or be prepared to relocate within two months of starting employment. We're excited to welcome new team members and will provide support and resources to help make your transition to Colorado as smooth as possible.The University of Colorado Colorado Springs has implemented a misconduct history check program with respect to final candidates for specific appointments. The misconduct history check program is intended to allow UCCS to collect and review information about a candidate's conduct at their previous institutions, specifically conduct related to sexual misconduct, harassment, and/or discrimination - before making hiring decisions. All final candidates to these appointments are required to complete an Authorization to Release Information and provide contact information for their previous institutions. In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices. Master's degree in engineering, aerospace engineering, or related field is required. A terminal degree in engineering, aerospace engineering, or a related field is preferred. An ideal candidate will have at least four months teaching experience and/or at least four months experience teaching online classes. Relevant industry experience that includes current engagement in professional activities is preferred.

Title: Director of the Executive Office Executive Support, Board Liaison & Capital Campaign Coordination Reports to: President and CEO At Butterfly Pavilion, we transform the way people think about invertebrates. Butterfly Pavilion is the first stand-alone, Association of Zoos and Aquariums accredited non-profit invertebrate zoo in the world and a leader in invertebrate knowledge, inspiration and connection. Butterfly Pavilion exists to foster an appreciation of invertebrates by educating the public about the need to protect and care for threatened habitats globally, while conducting research for solutions in invertebrate conservation. Whether it is providing unique, hands-on learning experiences in our exhibits and educational programs, conducting new research that sets the standard for zoos across the country or building innovative solutions for species and habitat conservation in countries around the world, Butterfly Pavilion is leading the way in ensuring invertebrates are protected for the future. Our Core Values are a large part of who we are as an organization: Make Science Cool Love What You Do Go Above and Beyond Lead Change Know Your Stuff Be Positive Welcome All These aren't just words, but words to live by here at Butterfly Pavilion. FLSA Status & Classification: Exempt | Full-Time Work Schedule: Onsite, with occasional hybrid remote opportunities | Monday through Friday | 5 days/week | Occasional weekends/evenings as required. Starting Salary: $70,000 - $80,000 Benefits: Medical, Dental, Vision, Basic Life/AD&D, LTD, STD, and Employee Assistance Program Voluntary Life, ID Shield, Legal Shield, and Pet Insurance plans available Retirement Savings 401(k) Plan with employer match Paid holidays, vacation, sick time One personal holiday per year and anniversary paid day off during the month of anniversary Butterfly Pavilion Membership and 25% Gift Shop discount Position Summary: The Director of the Executive Office serves as a strategic partner to the President & CEO and ensures the smooth, coordinated functioning of the Executive Office, Board of Directors, and major institutional initiatives. This role manages high-level executive operations, supports organizational alignment, and acts as the primary liaison to Butterfly Pavilion's Board-- facilitating communication, governance processes, and committee coordination. The Director plays a key role in Butterfly Pavilion's capital campaign, collaborating closely with the City of Westminster to renovate the current facility and develop a new, expanded campus, while maintaining strong knowledge of project documentation, resources, and historical context. In addition, the Director supports the CEO and campaign leadership by coordinating donor meetings, tracking progress, preparing materials, and ensuring information flows accurately and efficiently across internal and external stakeholders. This individual represents the CEO's office with professionalism, judgment, and deep commitment to Butterfly Pavilion's mission, culture, and values. Essential Functions and Responsibilities: Executive Office Leadership Manage day-to-day operations of the Executive Office, ensuring the CEO's time, priorities, and commitments align with organizational goals. Prepare briefings, agendas, talking points, reports, and follow-up actions for internal and external meetings. Support cross-departmental communication, project tracking, and annual organizational planning. Anticipate needs, remove obstacles, and ensure the CEO is fully prepared for all engagements. Serve as the primary liaison between the CEO and the Executive Team, coordinating communication, priorities, and follow-through across senior leadership. Plan, facilitate, and manage Executive Leadership Team meetings, including agenda development, materials preparation, and follow-up across departments. Board Governance & Liaison Responsibilities Serve as the primary staff liaison to the Board of Directors and its committees. Coordinate board and committee meeting logistics, schedules, agendas, and materials. Develop and prepare board and committee agendas and board decks, collaborating with the CEO on final edits and updates prior to meetings. Ensure alignment between the CEO, Board Chair, and committee chairs through consistent communication and preparation. Support director onboarding, governance documentation, annual goal setting, and board cycle planning. Maintain accurate and timely minutes, governance records, and adherence to bylaws and board practices. Partner with staff liaisons to ensure committees operate efficiently and are prepared for quarterly board reports. Capital Campaign Coordination & Support Partner with the CEO, the VP of Development, and campaign leadership to support campaign operations and donor engagement. Coordinate donor meetings, confirmations, follow-up tasks, and relationship tracking. Prepare campaign briefing materials, donor research packets, meeting agendas, and stewardship documents. Maintain organized and accurate campaign documentation and records in alignment with development best practices, reporting needs, and confidentiality standards. Track donor movement, gift commitments, campaign milestones, and project timelines in partnership with Development. Support coordination with external partners including architects, city officials, consultants, foundations, and campaign committee members. Ensure campaign activity is fully integrated into CEO scheduling, communication, and strategy. Maintain confidentiality and handle sensitive donor and board information with the utmost discretion. Operational Excellence & Communication Draft CEO correspondence, internal memos, board updates, and key stakeholder communications. Uphold a high standard of professionalism, accuracy, and clarity in all materials produced by the Executive Office. Serve as a warm, trusted representative of the CEO's office to staff, Board of Directors, donors, partners, and the public. Support organizational special projects and cross-functional initiatives as assigned by the CEO. Qualifications Position Qualifications and Experience: 5-8 years of progressive experience supporting senior executives, leading projects, or managing operations. Experience working with a Board of Directors or governance structure preferred. Strong communication, writing, and relationship-building skills. Exceptional organizational and project management abilities, including managing multiple priorities and deadlines. Experience supporting fundraising or campaign operations (preferred but not required). High degree of emotional intelligence, discretion, and professionalism. Work Environment / Physical Requirements: While performing the responsibilities of this position, these work environment characteristics are representative of the environment the position will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this position. At Butterfly Pavilion, the employee is occasionally exposed to moderate to loud environmental noise for extended periods of time. While performing the responsibilities of this position, the employee is required to talk and hear. The employee is often required to sit and stand, use their hands and fingers, to handle/feel/grasp. The employee is occasionally required to reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Employee should be able to lift, carry and items up to 30 lbs. How to Apply: Butterfly Pavilion is an Equal Opportunity Employer and encourages people of all backgrounds to apply for open positions and does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty or veteran status. Applicants must submit a Resume and Cover Letter. Position is open until filled. No phone calls or drop in's please.

Information Position Number Functional Title Administrative Support Specialist Position Type Temporary Staff Position Eclass ST - SHRA Temp Hourly University Information UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master's and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram. Primary Purpose of the Organizational Unit Organizational units will vary. Position Summary The Department of Human Resources is seeking qualified individuals for temporary Administrative Support Specialist positions that MAY become available on campus. When a UNCG Department is in need of a temporary Administrative Support Specialist, qualified applicants who have applied to this temporary pool will be considered. Duties and responsibilities could include but are not limited to the following: Banner Processing, Office Management, Departmental HR functions, Assisting with/or Managing Departmental Budget, Providing professional support and customer service to clients, students, Faculty, and/or Staff, Assisting with clerical and administrative duties, Processing travel arrangements and reimbursements, Composing written materials; including memos, emails, agendas or minutes from meetings, and Other duties assigned by Supervisor. Minimum Qualifications HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND ONE YEAR OF RELATED OFFICE EXPERIENCE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. Preferred Qualifications Associates Degree or higher. At least two (2) to three (3) years of administrative/office experience at a higher learning institution. Tenure Status N/A Special Instructions to Applicants IMPORTANT NOTICE TO APPLICANTS: * This posting will remain active for one quarter (roughly ninety (90) days). After the quarterly cycle, this posting will close and the application will be cancelled. You may then re-apply to the new active posting. The Close Date listed indicates when this quarterly posting will close. * You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. * The application must be completed in full detail for your qualifications to be considered. Applications are not complete until an online confirmation number is received at the end of the application process. Recruitment Range: $15.00 - $24.43 per hour (Minimum - Advanced Market Rate) Temporary positions are paid on an hourly rate basis. Rate will be approved by Human Resources. Recruitment Range Dependent upon funding availability. Needs to be approved by Human Resources. Org #-Department Human Resources - 58401 Job Open Date 01/01/2026 For Best Consideration Date Job Close Date 03/31/2026 Open Until Filled No FTE Varies by position Type of Appointment Temporary Time Limited Duration Number of Months per Year 11 FLSA Non-Exempt ADA Checklist ADA Checklist "R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%). Physical Effort Reading, Writing, Talking, Standing, Sitting, Walking, Lifting-0-30 lbs. Work Environment Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter * List of References Supplemental Questions Required fields are indicated with an asterisk (*). * * Please indicate how you learned of the vacant position for which you are applying: * UNCGjobsearch Website * Greensboro News & Record * Carolina Peacemaker * Other Newspaper * The Chronicle of Higher Education * Inside Higher Ed * Other Professional Journal * NCWorks.gov * UNC System Job Board * Other Online Job Board * Personal Networking * Search Firm * Facebook * Twitter * If you selected "Other", please provide the name of the resource here. (Open Ended Question) * Do you have experience using BannerHR? * Yes * No * Do you have experience using BannerStudent? * Yes * No * Do you have previous experience in Higher Ed? * Yes * No * Do you have experience using BannerFinance? (Open Ended Question) * Do you have general accounting/and or state budget experience? (Open Ended Question) * * Are you eligible to work in the United States without sponsorship? * Yes * No

Posting Details Requisition Number S3062 Position Number 002593 Position Classification Title Administrative Support Spec Functional Title Admin Support Specialist Position Type Staff University Information Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B. Primary Purpose of the Organizational Unit The primary purpose of the Bryan Undergraduate Student Services and Retention Office (Bryan USS) is to coordinate and provide for the academic advising needs of the ~3500 undergraduate majors in the Bryan School. The office interprets and enforces the UNCG catalog, monitors academic progress, and meets with students on an individual basis. The Bryan Undergraduate Student Services Office also advises students on study abroad and global experiences, participates in University recruitment events and coordinates Bryan School graduation activities. Position Summary The primary purpose of the Administrative Support Specialist is to provide technical support to the Bryan Undergraduate Student Services Office and assist/support the program Director by: * Coordinating office communication. * Coordinating semester data cleanup. * Processing change of major requests. * Coordinating and processing admission to major. * Assisting with supervision of student workers. * Assisting with Bryan School graduation and student awards. * Assisting the coordinating advisor with Bryan School recruitment events. * Other duties as assigned. Minimum Qualifications HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND ONE YEAR OF RELATED OFFICE EXPERIENCE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. Additional Required Certifications, Licensures, and Certificates Preferred Qualifications * Experience: Minimum 1-2 years of related office experience. * Preferred Proficiencies: Banner, reporting software, bulk email platforms (e.g., MailChimp or Emma), familiarity with posting to social media platforms. Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Special Instructions to Applicants For consideration, candidates should upload: * Cover letter * Resume * List of references Applicants are required to upload a list of references of at least three (3) professional references that includes: * Name * Company Name * Type of reference (Professional, Supervisor, Colleague, Academic or Personal). One (1) of those references will need to be a current or previous supervisor. * Email Address * Contact Phone Number Applications are not successfully submitted until an online confirmation number has been received at the end of the application process. Recruitment Range $40,170 Org #-Department Business and Econ Student Svcs - 11807 Work Hours of Position 8 A.M - 5 P.M., M-F Number of Months per Year 12 Posting Requirements Job Family Secretarial and Clerical Career Banded Title Administrative Support Spec Open Date 01/05/2026 Close Date 01/19/2026 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency Key Responsibilities ________________________________________________________________________________________________________________________ Key Responsibility Coordinate office communications Essential Tasks Coordinate office communications to Bryan USS constituents via University email, bulk emailing platforms (currently Emma), social media accounts, and edits to the USS website. Activities include: * Creating content for monthly BusStop Newsletter. * Creating other content based on office/advisors needs depending on the time of the semester. * Updating existing email campaigns. * Creating and posting content on Facebook and Instagram accounts. * Creating content for building TV monitors. Key Responsibility Coordinate and manage semester data cleanup Essential Tasks Through running reports via Argos and Webfocus: * Identify and update any students not assigned to the correct Bryan School advisor. * By the census date, identify CARS majors and update advisor assignments, moving folders to the department and notifying students of the change. * Train student workers and other administrative staff on office process, ensuring that files are named correctly, Bryan USS active files are up to date, and that state regulations are followed as it pertains to record retention. * Periodically during the semester, run reports to ensure that advisor assignments are correct to ensure students with a primary major in the Bryan School are assigned to the right advisor. * Twice per year, coordinate with Director and Starfish coordinator to assist our graduate advising intern so that they may provide advising services to our second majors and minors outside of the Business School with advising services. * Each semester, create preprinted advising sheets for advisors. Key Responsibility Process change of major requests Essential Tasks Position is responsible for processing all change of major and minor requests for the business school. Activities span the entire process workflow: * Review the request. * Determine if student qualifies for the request. * Process request with the Registrar's office. * Notify student of the decision. * Make electronic folder. * Make necessary advisor updates using Banner. Key Responsibility Coordinate and process admission to major Essential Tasks By prescribed deadlines each year (October 15, March 15, and July 15): * Run Webfocus report. * Identify students that meet the admission to major qualification. * Update student record. * Notify student by appointed deadline. * Once grades are in, review students provisionally admitted to major, remove any that did not complete requirements, and notify the student(s). Key Responsibility Other duties as assigned Essential Tasks As assigned by the program Director, other duties include, but are not limited to: * When needed, assisting the Director of Bryan Online programs as backup for monitoring Bryan Online email account. * Purchasing office supplies. Key Responsibility Assist with supervision of student workers Essential Tasks Assist with the supervision of Graduate Student Employee(s) and or Federal Work Study Student Employee(s) via: * Student employee recruitment and selection. * Training. * Co-supervising students to ensure daily tasks and projects are completed. Key Responsibility Assist with Bryan School graduation and student awards Essential Tasks Duties may include, but are not limited to: * Emailing degree candidates. * Assisting with award engraving/mailing. * Creating graduation ceremony program and printing. * Processing compensation paperwork for paid participants. Key Responsibility Assist the coordinating advisor with Bryan School recruitment events Essential Tasks Duties as assigned in support of the following events and recruitment activities: * Fall/Spring Open House. * Showcase. * Destination. * Transfer Information Program (TIP). * Weekly prospective student sessions. * Promotional materials. Competency ________________________________________________________________________________________________________________________ Competency Communication - Written Competency Description * Composes and organizes ideas logically. * Works in multiple formats such as letters, memos, reports or presentations. * Ability to change/adjust style to meet the needs of the program and audience. * Reviews sensitive materials and edits content constructively. Competency Level Journey Competency Knowledge - Program Competency Description * Demonstrates in-depth knowledge of the area of specialization, the program, process, and/or organizational operation. * May be the content/process resource. Competency Level Journey Competency Problem Solving Competency Description * Recognizes, defines and resolves non-standard problems using operating procedures, research, practices and established precedents. * Resolves recurring issues and problems as well as some unique situations. * Anticipates problems and develops recommendations for management resolution. Competency Level Journey Competency Information/Records Administration Competency Description * Coordinates varied records processing activities requiring the application and some interpretation of agency procedures, policies, laws, and regulations. * Reviews information for completeness and accuracy using multiple guidelines. Competency Level Journey Competency Office Technology Competency Description * Selects, understands and fully applies a variety of features in software programs, databases, information systems, and specialized equipment. Competency Level Journey Competency Communication - Verbal Competency Description * Presents ideas in a clear, concise, organized manner. * Explains and interprets programs, policies and procedures to meet the specific needs of staff and clients. * Advises program staff/clients in all matters related to program operations. Competency Level Journey ADA Checklist ADA Checklist "R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%) Physical Effort Hand Movement-Repetitive Motions - f, Finger Dexterity - f, Reading - f, Writing - f, Vision-Preparing/Analyzing figures - o, Hearing - f, Talking - f Work Environment Inside - c Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References Optional Documents Posting Specific Questions Required fields are indicated with an asterisk (*). * * Please indicate how you learned of the vacant position for which you are applying: * UNCGjobsearch Website * Greensboro News & Record * Carolina Peacemaker * Other Newspaper * The Chronicle of Higher Education * Inside Higher Ed * Other Professional Journal * NCWorks.gov * UNC System Job Board * Other Online Job Board * Personal Networking * Other * * If you selected "Other", please provide the name of the resource here. (Open Ended Question) * * Are you eligible to work in the United States without sponsorship? * Yes * No * * Will you now or in the future require visa sponsorship for employment at the University of North Carolina in Greensboro? * Yes * No

Administrative Assistant (Full-Time) Pay: $26-$32 per hour (depending on experience) Job Summary We are seeking a detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership, project managers, and cross-functional teams. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced office environment. This role works closely with the Office Manager, Leadership Team, Marketing Department, and Project Managers to ensure smooth administrative and operational support. Responsibilities Provide administrative support and coverage for office staff, as needed Coordinate calendars, scheduling, and meeting logistics Arrange domestic and international travel, as required Maintain and update contact records in Salesforce Input and manage opportunity and project data in Microsoft Dynamics Assist the Office Manager and Leadership Team with daily administrative needs Prepare, organize, and maintain documentation for project managers Support the Marketing Department with administrative tasks, as needed Assist with special projects and general office support Qualifications 0-2 years of administrative or office support experience Bachelor's degree required Strong proficiency in Microsoft Word, Excel, and Outlook Experience with Salesforce and/or Microsoft Dynamics preferred Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to multitask and prioritize in a deadline-driven environment Work Environment Office-based administrative role Collaborative, professional team environment Opportunity to gain exposure to multiple departments Compensation & Benefits Competitive hourly pay: $26-$32 per hour, based on experience Consistent full-time schedule Professional office setting #INDPROF