Administrative Assistant jobs at University of Delaware - 331 jobs

HR/Office assistant 2/3 years experience managing or assisting with HR and Admin work (responsibilities include but not limited to Filing, Printing, Immigration, State/Federal Taxes, Vendors, Front desk - managing calls/visitors, running errands outside the office - post office, banks, flight/hotel bookings, etc.)

The Department of Genetic Medicine is seeking a **_GRCF_** _Communications Administrator_ who will design and lead communication efforts for a designated division, department, or center and oversee communications and marketing strategies and tactics to support strategic goals. The Communications Associate II will develop and implement a comprehensive communications strategy to support the designated area's strategic priorities. **Specific Duties & Responsibilities** + Serve as the internal communications lead for a division, department or center. + Develop an internal communications plan for the designated area's strategic plan including relevant reports, events, memos, and websites. + Plan, create, oversee, and edit internal communications strategies to keep faculty, staff, and students informed about important initiatives, goals, and events. + Ensure the efficiency and efficacy of communications between school leadership and faculty, staff, students, and other stakeholders. + Follow established university branding standards in all communications. + Liaise with members of related communication teams. + Write clear and effective content for audiences. + Pivot writing styles based on the format, message, audience, and purpose. + Lead the development of a cohesive internal communications strategy that builds community and positions the designated area as a vital part of the university. + Develop and maintain an internal communications calendar, ensuring efficient coordination of communications activities + Manage print and digital collateral. + Curate content from websites, social media, and news media to amplify the strategic plan across multiple platforms. + Advise and work with the communications team to write remarks and messages for leadership. + Plan and create templates for internal crisis communications announcements, e.g. building closures and other emergencies. + Edit content and manage editors for internal websites and SharePoint sites. + Contract and manage external vendors as needed. + Interact with communications experts across the university on various issues and best practices. + Execute strategies for cross-divisional communications efforts with other communications offices. + Ensure consistent use of university brand standards across all projects. + Other duties as assigned. _In addition to the duties described above_ + Plan, coordinate, and execute a year-round seminar series featuring national vendors, designed to support the research community and advance Service Center operations. These seminars draw between 15 and 150 attendees and include single-speaker events as well as multi-session technology showcases. + Develop, manage, and implement the annual GRCF Symposium, a large-scale scientific event featuring investigators and industry partners. This symposium attracts nearly 500 attendees and includes scientific presentations, technology demonstrations, vendor exhibitions, giveaways, and catered networking sessions. + Design and deliver targeted marketing strategies to promote GRCF capabilities to external, for-profit entities seeking contract research services, effectively positioning the Service Center as a competitive, high-quality research partner akin to a contract research organization (CRO). + Conduct and analyze institution-wide surveys of the Johns Hopkins research community to assess evolving scientific needs, guide service development, and ensure that Service Center offerings continue to align with investigator expectations and institutional priorities. + Oversee and maintain the GRCF website, ensuring content is accurate, current, and effectively highlights core services, technologies, events, and educational resources for the Johns Hopkins research community. **Minimum Qualifications** + Bachelor's Degree in related field. + Five years of related experience. + Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + Understanding of academic and industry audiences and how to position a research center as a competitive service provider. + Familiarity with digital outreach, newsletters, social media, and promotional content. + Strong organizational skills and meticulous attention to detail. + Ability to design and implement strategic marketing campaigns for scientific services and technologies. + Strong interpersonal communication skills and comfort working with faculty, staff, trainees, and external partners. Classified Title: Communications Associate II Job Posting Title (Working Title): GRCF Communications Administrator (Genetic Medicine) Role/Level/Range: ATP/04/PE Starting Salary Range: $73,300 - $128,300 Annually ($100,800 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F 9 to 5pm FLSA Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Genetic Resources Core Facility GRCF Personnel area: School of Medicine Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Position Title Administrative Assistant I- Literacy Education Posting Category Full-Time Staff/Management Starting salary range $43,126-$56,064 Faculty Position (if applicable) About Harford Community College Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website. Affirmative Action and Equal Employment Opportunity Statement Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status. Benefits Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, and 15 days paid of vacation leave. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available! Job Description The Administrative Assistant I provides administrative support to the Adult Basic Education and Literacy department. Duties include preparing various documents, correspondence, agenda, memos, reports, and proposals; updating systems and databases for departmental use; maintaining files; ordering office supplies; maintaining a department calendar; maintaining budget records; and maintaining all records and reports. The position supports front desk and building operations and performs other duties such as creating web pages, flyers and forms; reconciling reports; and organizing and setting up meetings and events; and other duties as assigned by the supervisor. Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement. Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position Required Education High school diploma or GED Required Experience A minimum of two (2) years of recent experience in a role with direct responsibility for providing comprehensive administrative and office support. Required Knowledge, Skills, & Abilities * Ability to use basic accounting/budgetary principles * Advanced Microsoft Word, Outlook, TEAMS & Excel skills * High attention to detail * Strong organizational skills, including managing electronic files * Ability to manage Outlook calendars Preferred Qualifications * Experience using Banner or similar student information system * Knowledge of Argos, Ad Astra, Destiny 1 * Ability to manage administrative duties of numerous projects Hours per Week 40 - 100% General Weekly Work Schedule Monday through Friday, 8:30 a.m. - 4:30 p.m. Posting Detail Information Posting Number 2026-001FSFA Number of Vacancies 1 Open Date Close Date 01/20/2026 Open Until Filled No

CALVERT COUNTY PUBLIC SCHOOLS Prince Frederick, Maryland 20678 October 14, 2025 Repost: January 8, 2026 Administrative Secretary 4 DEPARTMENT REPORTS TO Principal 12 months per year, 245 days per year, 7 hours per day. WAGE/PAY RATE Scale 17: $25.65/hr - $32.71/hr FLSA STATUS Non-exempt APPLICATION DEADLINE February 7, 2026 EFFECTIVE START DATE November 19, 2025 POSITION SUMMARY To ensure the smooth and efficient operation of the school office so that the maximum positive impact on education of the children can be realized. In given school assignments, there may be a high degree of specialization. EDUCATION, CERTIFICATION AND EXPERIENCE: * High school diploma or general education development (GED) program certificate * Business education training with secretarial experience desirable * Ability to type accurately at a speed of not less than 50 correct words per minute and to pass the clerical test given by Calvert County Public Schools. Please contact Human Resources to request secreterial testing. SPECIAL REQUIREMENTS: None KNOWLEDGE, ABILITIES AND SKILLS: (These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.) At the time of application, the candidate must have: * Knowledge of basic office procedures and operation of office equipment and machines * Knowledge of Calvert County Public Schools' policies and procedures regarding schools * Knowledge of elementary bookkeeping * Basic working knowledge of various software programs to prepare and edit school documents * Possesses interpersonal skills and knowledge of office protocol * Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable * Demonstrated success in accomplishing tasks akin to those responsibilities listed below ESSENTIAL JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES: * Complies with Calvert County Public Schools' policies and procedures regarding school business * Arranges for appointments and conferences * Composes and types letters and other correspondence * Answers and places telephone calls * Screens visitors entering the school building, ascertains the nature of their business, and directs them to the proper person or room * Maintains student attendance records and prepares related reports * Processes student enrollments, transfers, and withdrawals * Posts employee time records and prepares them for payroll * Prepares requisitions for supplies and equipment * Compiles and prepares a variety of records, reports, memorandums, and other materials * Maintains inventory as assigned * Operates office machines * Organizes and maintains office files and records * Sorts and distributes interoffice and post office mail * Performs bookkeeping duties, including handling money, and making financial reports and statements * Coordinates meetings and schedules as assigned * Thinks, concentrates, and interacts positively with others * Comes to work regularly and promptly * Works under stress and meets all deadlines OTHER JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES: (Duties listed are not intended to be all inculsive nor limit duties that might reasonably be assigned.) Performs related work as required or assigned by the building principal or designee PHYSICAL AND PSYCHOLOGICAL CONDITIONS/DEMANDS: Work is performed in a typical office environment and may require minimal lifting. UNUSUAL DEMANDS: None EVALUATION: Performance will be evaluated in accordance with the policy on evaluation as established by Calvert County Public Schools. APPLICATION PROCEDURE: All applicants please apply through the applicant tracking system located on the Calvert County Public Schools' website - ************************* References must be directly related to education experience and must include immediate supervisor. Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists. State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements. House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention Statement Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors. Nondiscrimination Statement Calvert County Public Schools does not discriminate on the basis of race, ethnicity, color, religion, sex, age, national origin, marital status, sexual orientation, gender identity, or disability, or any other characteristic protected by law in its programs and activities and provides equal access to the Boy Scouts and other designated youth programs. Calvert County Public Schools does not refuse enrollment of a prospective student, expel a current student, or withhold privileges from a current student, or prospective student, or the parent or guardian of a current or prospective student because of an individual's race, ethnicity, color, religion, sex, age, national original, marital status, sexual orientation, gender identity or disability. Calvert County Public Schools does not discipline, invoke a penalty against, or take any other retaliatory action against a student or parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint. The following persons have been designated to handle inquiries regarding the non-discrimination policies: * Director of Student Services * Director of Human Resources ************ For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: ********************* or call **************.

Wor-Wic Community College continuously accepts applications to fill Administrative Associate positions that support various college offices, departments or divisions. These positions provide office/program support to administrators and/or faculty and may be required to periodically work overtime during peak registration periods and/or special events like the annual commencement, faculty meetings, open houses, etc. We are currently filling the following vacancies: * Full-Time Administrative Associate I, Human Services * Part-Time Temporary Administrative Associate I, Student Affairs ( Mon. - Thurs., 2:30 - 6 p.m. and Fri 12 - 4 p.m.) * Full-Time Administrative Associate I, CEWD Specific duties will vary by department. The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, or working conditions associated with these positions. * Provides office/program support for the administrators and faculty members of the assigned department or office, which could include, but is not limited to, * Preparing and updating class schedules * Assisting with and monitoring textbook orders * Typing, photocopying, filing, scanning correspondence * Taking meeting minutes * Ordering course materials * Scheduling appointments and updating Outlook calendars * Routing mail and maintaining distribution lists for mail and/or email * Completing purchase requisitions * Monitoring and ordering office supplies * Creating event and other marketing materials, flyers, and email blasts * Maintaining and updating display cases * Providing administrative support for department/office-sponsored events including booking room reservations, coordinating catering activities, and ensuring proper room setup * Serves as department/office receptionist by handling incoming telephone calls, greeting walk-in visitors, and providing front desk support which may include greeting and assisting current and prospective students with registration and enrollment, accepting payments, and/or initiating refunds * Performs data entry into various databases and tracking sheets * Provides back-up office support and front desk coverage as needed * Prepares various documents and reports for regulatory agencies, class rosters, documents of course completion, and other area-specific documents and reports * Some positions may act as a liaison between the faculty and students * Some positions may assist with completing, reconciling, and submitting annual budgets * Some positions may assist with processing invoices, communicating with vendors, scheduling equipment repairs, and/or receiving deliveries of supplies and equipment * Some positions may assist with tracking departmental time sheets and leave requests * Performs other duties as assigned * High school diploma or the equivalent * Two years of office experience * Excellent computer, organizational, and human relations skills * Microsoft Office experience * Preference will be given to candidates who: * Are bilingual English/Creole * Possess an associate degree in office technology, secretarial science or a relevant field Wor-Wic offers a very competitive benefits package that few employers in our area can match. When comparing one job to another, it is just as important to consider the value of the benefits as it is to consider the hourly wage. We value our employees, so we do our best to maintain internal pay equity. Therefore, the method we use to calculate the successful candidate's starting pay is based on the candidate's formal education and relevant work experience and how that relates to the education and work experience of our current employees in the same pay grade. The pay for this position starts at $18.82 per hour (for entry-level candidates) and goes to approximately $24.50 per hour or more (for exceptionally qualified candidates). ___________________ This is an applicant POOL. Applications will be reviewed, and positions will be filled based on department needs. This is not necessarily a job posting for a currently vacant position. Applications are always welcome in this category and will be reviewed as needed. Applications received for this pool will remain active for two years. * Typical days and hours of work for MOST of these positions are Mon. - Fri., 8 a.m. - 4:30 p.m. (1-hour lunch) * Some may work Mon. - Thurs., 9:30 a.m. - 6:00 p.m. and Fri., 8 a.m. - 4:30 p.m. (1-hour lunch) * Some part-time temporary positions may work other hours. (See information in Primary Function above if any of these positions are currently available) * All positions are required to work occasional evenings and weekends, including registration, annual commencement, and other special events The right candidates will represent our commitment to excellence, diversity, equity and inclusion; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness. Your application must show ALL the education and experience you possess. Please do not use "See Resume" or similar language in the job application. Applications may be rejected if incomplete. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties or combine and/or eliminate positions at any time. ______________________ ************** This document is available in alternative formats to individuals with disabilities by contacting disability services at disabilityservices@worwic.edu, ************ or TTY ************. Wor-Wic Community College is an equal opportunity educator and employer. Visit **************/Services-Support/Disability-Services to learn more.

The Administrative Assistant I provides administrative support to the Adult Basic Education and Literacy department. Duties include preparing various documents, correspondence, agenda, memos, reports, and proposals; updating systems and databases for departmental use; maintaining files; ordering office supplies; maintaining a department calendar; maintaining budget records; and maintaining all records and reports. The position supports front desk and building operations and performs other duties such as creating web pages, flyers and forms; reconciling reports; and organizing and setting up meetings and events; and other duties as assigned by the supervisor. Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement. Preferred Qualifications Experience using Banner or similar student information system Knowledge of Argos, Ad Astra, Destiny 1 Ability to manage administrative duties of numerous projects Required Experience A minimum of two (2) years of recent experience in a role with direct responsibility for providing comprehensive administrative and office support.

Secretarial/Clerical/Administrative Assistant I Additional Information: Show/Hide Administrative Assistant I - Guidance Western Heights Middle School Grade 6 of the ESP Salary Scale ($19.26 - $34.84)) 7.5 Hours/Day, 10-Month Work Year Reports to Building Administrator Employee Benefits Summary Role Overview - To provide secretarial support and assist and relieve administrator of paperwork and impediments so that he/she may devote maximum attention to education and educational administration. Minimum Requirements High School Deiploma/GED. Previous office experience and/or secretarial training. Accurate typing/keyboarding skills. Demonstrated experience and skill in a variety of relevant software and electronic communication tools, including presentation, word processing, spreadsheet and database applications. Experience using Synergy (student management system) or compatible database program. Regular and predictable attendance is an essential function of this position. Ability to perform the essential functions of the job with or without reasonable accommodations. Preferred Qualifications Excellent reading, grammar and punctuation skills. Ability to maintain an organized office environment. Ability to receive, answer and/or relay inquiries by telephone in a courteous manner and provides the appropriate response. Ability to communicate clearly. Training and experience working with population relevant to the assigned school. Working knowledge of Board of Education policies and procedures. Familiarity with a wide variety of technology tools and their use; including Microsoft applications (Word, Excel, PowerPoint, Access, OneNote, Outlook, Publisher), Google Apps, iTunes, Apple App Store, videoconferencing technology, Google Suite, etc. Role Responsibilities Compose and type letters, memos, and reports. Maintain high level of confidentiality in conducting office business/ assignments. Work cooperatively with others. Conduct written correspondence as required. Communicate effectively with the public in giving and obtaining information, referring callers, and arranging appointments. Provide assistance to staff and students as needed. Collect, record data and maintain files. Apply Board of Education policies and procedures as required. Utilize various types of office machines. Assist in preparing school for the opening and closing of the school year as needed. Prioritize assigned tasks. Perform a variety of complex secretarial and clerical duties as assigned. Apply computer functions as required. Maintain records and student files. Make appointments and serve as receptionist. Make job-related decisions as appropriate. Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools. Other duties as assigned. Environmental Factors and Physical/Mental Requirements The Environmental Factors and Physical/Mental demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required prolonged periods of sitting at a desk and working on a computer and other office equipment. Ability to sufficiently and efficiently move throughout the building. Must use sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear. Ability to maintain emotional control under stress. Ability to move, raise, lower, and carry objects up to 20 lbs. on an irregular basis. Must be able to bend, crouch, stoop, reach, and climb. Will be subjected to loud noises, interactions, and traffic flow associated within a highly populated office environment.

Secretarial/Clerical/Administrative Assistant I Administrative Assistant I - Guidance Western Heights Middle School Grade 6 of the ESP Salary Scale ($19.26 - $34.84)) 7.5 Hours/Day, 10-Month Work Year Reports to Building Administrator Employee Benefits Summary Role Overview - To provide secretarial support and assist and relieve administrator of paperwork and impediments so that he/she may devote maximum attention to education and educational administration. Minimum Requirements High School Deiploma/GED. Previous office experience and/or secretarial training. Accurate typing/keyboarding skills. Demonstrated experience and skill in a variety of relevant software and electronic communication tools, including presentation, word processing, spreadsheet and database applications. Experience using Synergy (student management system) or compatible database program. Regular and predictable attendance is an essential function of this position. Ability to perform the essential functions of the job with or without reasonable accommodations. Preferred Qualifications Excellent reading, grammar and punctuation skills. Ability to maintain an organized office environment. Ability to receive, answer and/or relay inquiries by telephone in a courteous manner and provides the appropriate response. Ability to communicate clearly. Training and experience working with population relevant to the assigned school. Working knowledge of Board of Education policies and procedures. Familiarity with a wide variety of technology tools and their use; including Microsoft applications (Word, Excel, PowerPoint, Access, OneNote, Outlook, Publisher), Google Apps, iTunes, Apple App Store, videoconferencing technology, Google Suite, etc. Role Responsibilities Compose and type letters, memos, and reports. Maintain high level of confidentiality in conducting office business/ assignments. Work cooperatively with others. Conduct written correspondence as required. Communicate effectively with the public in giving and obtaining information, referring callers, and arranging appointments. Provide assistance to staff and students as needed. Collect, record data and maintain files. Apply Board of Education policies and procedures as required. Utilize various types of office machines. Assist in preparing school for the opening and closing of the school year as needed. Prioritize assigned tasks. Perform a variety of complex secretarial and clerical duties as assigned. Apply computer functions as required. Maintain records and student files. Make appointments and serve as receptionist. Make job-related decisions as appropriate. Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools. Other duties as assigned. Environmental Factors and Physical/Mental Requirements The Environmental Factors and Physical/Mental demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required prolonged periods of sitting at a desk and working on a computer and other office equipment. Ability to sufficiently and efficiently move throughout the building. Must use sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear. Ability to maintain emotional control under stress. Ability to move, raise, lower, and carry objects up to 20 lbs. on an irregular basis. Must be able to bend, crouch, stoop, reach, and climb. Will be subjected to loud noises, interactions, and traffic flow associated within a highly populated office environment.

Administrative Assistant- Front Desk Celebrate the Children is pleased to announce that we have an immediate opening for a full time Administrative Assistant for the Front Desk Office for the 2025-26 School Year. This role will be an 11-month position. We are looking for someone who is a great multitasker, can communicate effectively, and is comfortable working with a wide array of stakeholders. Prior experience with working with transportation is a plus, as well as any experience working with G-Suite applications. Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment. Responsibilities: Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives. Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others. Provide general support to Vice Principal, Administration and school staff as requested. Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, Providing them with any amenities required and notifying staff of their arrival in a professional manner. Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate. Ensure front lobby is neat and presentable for visitors. Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed. Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage. Scan and send a copy of the daily attendance sheet to HR Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students. Assist parents in the use of the parent portal for document use. Responsible for marinating sign in procedures and compliance with the Raptor system. Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar. Responsible for fire drill attendance. First responder in missing student procedure Collaborates with custodial staff to prepare for special events, etc. Send staff wide emails, with permission from admiration. Maintains paperwork for Business Office. Disseminates forms to the proper administration for signature. Responsible for processing and documenting staff time off requests through the ADP system. Performs other duties within the scope of his/her employment as may be assigned. Equipment Used: Computer/fax machine/cell phone/laptop/: Frequent/essential. Automobile: Occasional/essential. Adaptive equipment: Occasional/essential. Physical Demands Body Position and Movement Standing/walking/lifting/pushing/reaching/pulling/kneeling/crouching/ stooping/ squatting/ twisting upper body: Frequent/essential. Sitting: Occasional/marginal. Climbing hand over hand: None. Physical Demands Object Manipulation Fine hand movement: Frequent/essential. Environmental Demands: Extreme cold/heat: Occasional/essential. Temperature swings/extreme noise: None. Outdoors: Occasional/essential. Indoors: Frequent/essential. Mechanical hazards: Seldom/essential. Electrical/explosives/radiation/fume/odor/dust/mites/chemicals/toxic waste: None. Conditions which may aggravate an allergy: Occasional/marginal. Requirements: High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred. Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment. Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented. Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required. A salary range is provided in accordance with New Jersey pay transparency laws. Final salary is determined using a structured salary grid, taking into account years of relevant experience and educational qualifications, and is subject to the maximum limits established by the New Jersey Department of Education and the discretion of the Board of Directors. The salary provided is for a 11-month contracted position . For immediate consideration, qualified applicants should apply online to submit their resumes.

, located at the Downtown Campus, should have; * High school diploma * College degree, preferred * Three years of general clerical and/or administrative experience is required. Under general supervision, provides a variety of administrative services to an organizational unit requiring a thorough knowledge of departmental practices and procedures. Assist in budget preparation and control activities as well as the preparation and control of records, statistics and reports regarding operations, personnel changes, etc. Research, collect and prepare data for management assignments, reports and presentations. Utilize personal computer, word processing, spreadsheet applications and database management in performing tasks. May provide work direction to lower level clerical staff. Principal Responsibilities and Tasks The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Administrative Assistants perform administrative duties for various departments throughout the Medical System and duties vary slightly based upon the needs of the particular department; major responsibilities are as follows: * Prepares and ensures the accuracy of a variety of materials (correspondence, memos, grants, confidential documents, policies, procedures, reports, charts, tables, graphs, minutes, medical manuscripts, etc.) in accordance with department procedures. Proofreads typed materials, makes corrections and recommends changes. Edits and makes photocopies as needed. Collates and assembles reports, documents and various materials. * Composes responses to routine inquiries in accordance with departmental procedures. Reviews and edits outgoing correspondence for format, typographical and grammatical accuracy, and conformance with procedures. * Performs bookkeeping functions, expense account preparation, petty cash, payroll processing, budget monitoring or other financial information monitoring/record maintenance. Reviews and verifies statistical reports, employee time sheets and other reports for completeness, propriety, adequacy and accuracy of computation prior to distribution or use. * Collects and compiles a variety of statistical information such as office visit charges, clinical procedures, supplies, medications, patient visits, census data, department activity data, and other such data as required. Performs related duties such as cross-checking, proofing, preparation of tables, completion of forms, etc. * Provides support for special projects and assignments. Researches, analyzes, and summarizes information and source materials for reports. Prepares data on projects and studies, such as updating procedure manuals or analyzing department activities. * Receives and screens telephone calls and visitors. Independently handles or refers callers to others as appropriate. Determines urgency of situation and calms parents/patients/employees if necessary. Decides emergency need to interrupt, contacts physicians, or administrator and/or clinicians, prioritizes patient/customer problems for referrals and appointments. Demonstrates and observes UMMS guest relations practices when answering telephone and in-person inquires or providing information to patients, visitors and staff. * Schedules and coordinates meetings, appointments, and conferences. Prepare agendas and assembles background materials. May attend meetings and prepare notes. Makes necessary arrangement for travel and performs required administrative follow-up and record keeping. * Sets up and maintains various department manual and computerized filing systems, particularly confidential files, in accordance with department procedures or TJC record keeping requirements. Enters, updates, and retrieves information stored in files and databases; customizes special reports. Supervises retrieval of medical records, admission sheets, tests, X-rays, etc. where appropriate. * Orders and maintains office and/or clinical supplies and equipment using the Materials Management Information System and maintains related expense records. Assists in the care and maintenance of department office equipment. * Orders, sorts and distributes incoming and outgoing mail; prioritizes mail for department head/administrator and brings priority items to the supervisor's attention. Responds to routine correspondence on own initiative. * Gives routine assignments to and/or assists in overseeing the general work activities of lower level clerical and secretarial staff as directed by the department head/administrator. * Maintains established hospital/departmental unit policies, procedures, objectives, quality assurance, safety, environmental and infection control standards. * Attends and participates in in-service training and various educational programs for professional growth and development. Keeps up-to-date on changes in the field. * Performs related duties as required. Company Description The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit ************* Qualifications * Completion of a high school level of course work with attainment of a high school diploma or a state High School Equivalency Certificate (GED) is required. An Associates degree or graduation from an accredited secretarial science degree program is preferred. * A minimum of three years general clerical/administrative experience in a business, professional office or health care environment, or equivalent, is required. * Highly proficient knowledge of computer equipment and various graphics, word processing, spreadsheet and database software packages and the use of various office equipment, such as, photocopy machine, typewriter and FAX machine. Familiarity with medical terminology is preferred. Highly proficient filing, organizing and proper English usage skills are required. * Demonstrated ability to type a minimum of 60 WPM is required. Ability to effectively operate a multi-line telephone console, where appropriate, and to use professional telephone etiquette is required. Proficient transcription skills from dictaphone may be required in some departments. * Ability to use resourcefulness in researching various documents, department information screens or other resources to problem-solve in handling telephone and in-person inquires. * Ability to apply UMMS guest relations skills of listening and courtesy, in providing information to and handling inquires from patients, visitors, staff or other relevant parties. * Ability to lift and carry patient medical records or other records/files of no more than 20 lbs., on occasion, is required in some department units. * Highly effective verbal communication skills including courtesy, resourcefulness and efficiency in answering questions, giving directions, locating staff and explaining hospital/departmental policies and procedures are necessary. Highly effective writing skills are also required in order to compose correspondence and respond appropriately to confidential memoranda. Additional Information All your information will be kept confidential according to EEO guidelines. Compensation: * Pay Range: $18.75-$30.12 * Other Compensation (if applicable): * Review the 2025-2026 UMMS Benefits Guide .Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at ****************.

Information * Pay Range (Grade): $20.01 - $35.03 (H200) * Other Compensation Offered: Overtime, Compensatory Time * Employment Type: Full-Time, 40 hours per week * Organization: Citizen Services - Aging & Disabilities * Reports to: Program Manager, Maryland Access Point * Classification: Non-Exempt (41052) Who We Are At Carroll County Government, we look for people who are eager to engage in meaningful work that positively impacts our community. As public servants, our sense of purpose and motivation to work hard starts with the value we place on relationships with coworkers, community partners, and those we serve. We strive to build collaborative and passionate teams, with opportunities to learn and explore new possibilities in a welcoming workplace. As a team, we are committed, inspired, and connected to make a difference in the community. What You Will Do As an Administrative Associate for Aging & Disabilities, you will be responsible for performing administrative tasks to support office operations. We are looking for a customer service-oriented individual to greet and assist the public, process paperwork, and maintain file and computer management systems. The ideal candidate for this opportunity will possess excellent organizational and time management skills, be able to take initiative, and communicate well with others. The work you do will help support older adults and those with disabilities. Essential Duties * Maintain the monthly distribution of transportation tickets along with processing Veteran Shuttle registrations. Process purchase requisitions, payment vouchers, and minor purchase orders. * Provide assistance for the Senior Assisted Living Subsidy Program in accordance with COMAR regulations. * Greet and engage with visitors and employees using a trauma-informed approach in a professional and courteous manner. Serve as a point of contact for County agencies and clients. * Perform general support functions such as scheduling meetings, distributing mail, and retrieving information. * File documents and maintain paper and computer records management/file systems. * Compose, prepare, and process routine correspondence. * Provide general administrative support to overall office operations, assignments, and projects. * Complete assigned work in a timely fashion. Accept feedback. * Demonstrate an ability to collaborate and a willingness to learn. Participate in a supportive work environment. * Exhibit integrity, ethics, and fiscal responsibility. How You Will Succeed Your Skills * Microsoft Office Suite (Introductory) * Data Entry (Introductory) * Planning and Organizing (Introductory) Your Strengths * Service Excellence * Decision Making * Collaborating with Others * Attention to Detail * Digital Literacy * Professionalism * Fostering Communication * Information Management * Problem Solving You Might Be a Good Fit If Education and Experience * High school diploma or general education diploma (GED) * One or more years of related experience * A comparable amount of education and experience may be substituted for the minimum requirement. Required Licenses and Certifications * Valid driver's license Additional Information * Requires criminal background check as condition of employment. * May require completion of a basic computer skills assessment. Why You Will Love Working Here All the Benefits You Need Carroll County Government is dedicated to fostering a culture focused on the total well-being of our employees. For eligible employees, this includes: * Generous paid time off * 13 Paid Holidays * Flexible schedules and remote options, when applicable * Comprehensive, no deductible medical plans including prescription and vision coverage, low-cost dental plan, and County paid basic life insurance. * Pension, 401k, and 457 Retirement Accounts * Up to $9,000 in Tuition Assistance per fiscal year Find out more here: Carroll County Government | Carroll County, Maryland (carrollcountymd.gov) Carroll County Government is an Equal Opportunity Employer. The County Commissioners of Carroll County recognize the rights of all people, including County employees, to equal opportunity. Discrimination against County employees on the basis of race, color, religion, age, gender, national origin, sexual orientation, marital status, physical or mental disability is strictly prohibited. The Americans with Disabilities Act, Titles I and II, applies to County government employment. If you have questions, suggestions, or complaints, please contact Kristy L. Bixler, Director, Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment, at the Department of Human Resources (************) or Md. Relay 711/************. The mailing address is 225 North Center Street, Westminster, Maryland 21157. Questions or need assistance? Please contact us at ***************************, via telephone at ************ or stop by our office at 225 N. Center Street, Room 100, Westminster, MD 21157 during normal business hours. Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.

Requirements High school diploma or equivalent (Associate's or Bachelor's degree preferred) 2+ years of administrative or office experience, preferably in a school or educational setting Experience working in a school setting highly preferred. Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families. Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment. Excellent organizational skills and attention to detail. Ability to multi-task in an office setting. Apply now by visiting our Careers Page and take the next step in your career with Apple Montessori Schools! Salary Description 18.00/ hour

Job DescriptionDescription: Westfield, NJ Monday - Friday 9:00 am - 5:00 pm Non-Exempt; Hourly Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to join our dynamic team in our Westfield, NJ location. As the primary point of contact for families, staff, and visitors, this role is crucial in ensuring the smooth and efficient operation of our school. Some of the duties and responsibilities: Greet and assist students, parents, staff, and visitors with warmth and professionalism Maintain student records, attendance logs, and general school documentation Support school leadership with scheduling, correspondence, and calendar management Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset Assist in coordinating school events and staff meetings Assist with enrollment paperwork and student onboarding Maintain a clean, organized, and secure front office environment Perform basic bookkeeping or billing tasks as needed Collaborate with teachers and staff to support school-wide initiatives Why Join Apple Montessori Schools: Supportive and collaborative team environment Opportunities for career growth and development Competitive salary and comprehensive benefits The chance to make a meaningful impact on students and families every day REPORTS TO: Director/Assistant Director Requirements: High school diploma or equivalent (Associate's or Bachelor's degree preferred) 2+ years of administrative or office experience, preferably in a school or educational setting Experience working in a school setting highly preferred. Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families. Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment. Excellent organizational skills and attention to detail. Ability to multi-task in an office setting. Apply now by visiting our Careers Page and take the next step in your career with Apple Montessori Schools!

We are seeking an Administrative Assistant for the TRiO Student Support Services (SSS) Classic department. This position will report to the Director of the Student Support Services-Classic Program. The Administrative Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS-Classic Program's daily operations. This is a part-time, hourly position. Example of Duties: Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS-Classic Program, College programs and services, activities, and policies. Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials. Maintain Program database, file systems and records in electronic and hard copy formats. Maintain a log of all program expenditures, purchase requisitions, and supply inventory. Compile date and information for reports and analysis, including data verification and correction. Complete various tasks associated with Program event preparation. Develop Program promotional material for events and student outreach. Liaise with internal and external stakeholders on behalf of the Director as directed. Contact students as needed on behalf of the Director. Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed. Take minutes at staff and other college meetings as needed. Perform other duties as assigned by the Director. Qualifications: Associate's degree required. Minimum of two (2) years of experience working as an administrative or technical assistant in an educational setting. Must be highly proficient with Microsoft Office suite. Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team. Must be very organized, detail oriented and maintain strict confidentiality and professionalism. Fluency in Spanish and experience working with ESL students is a plus. Ability to work some evenings and weekends, as program requires. A completion of a background check will be required for the selected candidate. Compensation: The hourly pay for this position is $16. Benefits: New Jersey Sick Leave : Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.) Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance. Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses. NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.) Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)

We are seeking an Administrative Assistant for the TRiO Student Support Services (SSS) Classic department. This position will report to the Director of the Student Support Services-Classic Program. The Administrative Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS-Classic Program's daily operations. This is a part-time, hourly position. Example of Duties: * Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS-Classic Program, College programs and services, activities, and policies. * Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials. * Maintain Program database, file systems and records in electronic and hard copy formats. * Maintain a log of all program expenditures, purchase requisitions, and supply inventory. * Compile date and information for reports and analysis, including data verification and correction. * Complete various tasks associated with Program event preparation. * Develop Program promotional material for events and student outreach. * Liaise with internal and external stakeholders on behalf of the Director as directed. * Contact students as needed on behalf of the Director. * Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed. * Take minutes at staff and other college meetings as needed. * Perform other duties as assigned by the Director. Qualifications: * Associate's degree required. * Minimum of two (2) years of experience working as an administrative or technical assistant in an educational setting. * Must be highly proficient with Microsoft Office suite. * Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team. * Must be very organized, detail oriented and maintain strict confidentiality and professionalism. * Fluency in Spanish and experience working with ESL students is a plus. * Ability to work some evenings and weekends, as program requires. A completion of a background check will be required for the selected candidate. Compensation: The hourly pay for this position is $16. Benefits: * New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.) * Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance. * Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses. * NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.) * Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)

This highly visible role is critical to the function and success within the Financial Aid Office. This position is part-time and is for Monday - Friday 10:00 am to 2:00 pm. This individual will serve as the first point of contact for the Financial Aid Office. Involves tasks such as routine day-to-day operations: operational and individual calendar coordination, answering multiple telephone lines, responding to emails, event and meeting preparation, project and program support. The Administrative Assistant will maintain a strong customer focus; foster mutual respect; perform independently; maintain confidentiality; adhere to high standards of personal conduct and integrity; maintain a level of professionalism and ethics; will be committed to diversity, equity and inclusion and student-centered, equity minded practice. Greets visitors, handles incoming and outgoing calls, and performs general administrative duties. Provide friendly and professional customer service to faculty, staff, and students as well as guests to the University. Provide a variety of administrative support for the Financial Aid Office. Essential Functions Manage the front desk/reception operations, acting as the first point of contact for students, faculty, staff, and guests of the Financial Aid Office. Provide and/or oversee support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. Manage the inventory of supplies including ordering and maintaining adequate office supplies. Assist with coordinating the on-boarding process for new hires. Responsible for sorting and distributing incoming correspondence, including mail, faxes, and email.

This position provides administrative support to the Dean for Liberal Arts & Sciences, Arts & Humanities, Social Sciences Chair, and STEM program directors, faculty, and adjunct faculty. Support requires a wide range of skills, including fielding telephone, email, and walk-in inquiries, as well as budget maintenance, grant support, and data reporting for the Division of Academic Programs administrators and faculty. The Administrative Associate acts as facilitator of information and data between the Dean, other administrators, and faculty members within the Division and gathers, formats, and presents information on scheduling, textbook ordering, budget tracking, and various other related duties for the Dean. Assists in preparing required data inquiries, retrieving data from a variety of systems and generating reports for Academic Programs administrators and faculty. Additionally, this person supports the secretarial requests of full-time faculty members and numerous associate faculty members. This person will assist students with initiating applications for independent studies, credit by exam, etc. and will be a central contact person for students, visitors, faculty, and adjunct faculty to assist in directing and facilitating as needed. Examples of Duties GENERAL JOB DUTIES: * Maintain department efficiency by engaging in continual evaluation and improvement of office administration processes * Collaborate with administrative associates and professionals in other areas of the college to continually improve internal processes * Manage and maintain office records * Compose and type routine correspondence memos, minutes, and reports * Provide phone coverage and relay messages, greet and assist students, visitors and faculty * Coordinate room reservations, including presentation equipment and catering * Contribute to a positive work and student environment * Provide back-up assistance to other administrative associates serving the Dean for Liberal Arts & Sciences * Schedule repairs of equipment, building, and exceptional housekeeping needs * Sort and distributes area mail * All other duties which support the mission of Chesapeake College, as assigned SPECIFIC JOB DUTIES: * Provide administrative support for the Dean for Liberal Arts & Sciences. * Provide support for Arts & Humanities, Social Science Department, and STEM Chair, program coordinators, and faculty as needed. * Monitor and track Division budgets (including multiple grants) through the Colleague system online, prepare related reports and budget transfers, and process paperwork to maintain budget/expense records for the Division. * Facilitate Perkins / DCTAL Grant record-keeping, including Technical Skills Attainment Report for approved programs * Compile year-long course scheduling from departments within the Division and submit to Academic Programs. * Run queries and reports using Colleague, Informer, or Qualtrics systems to produce reports required by Academic Programs staff and faculty. * Provide Datatel reporting services to both academic divisions in the Academic Programs division. * Maintain confidential files for the Dean, faculty, and adjunct faculty. * Process all requisitions, travel requests, expense statements and enter this information into Colleague. * Coordinate and facilitate orders for supplies, equipment, and other materials for the Dean and for faculty members. * Assist with textbook orders as needed * Order, process and distribute desk copies, teaching materials and ancillaries to faculty members and adjunct faculty for each semester. * Maintain several up-to-date databases, which include advisory boards, adjunct faculty, course scheduling, desk copy orders, as well as others. * Maintain files for student applicants for independent studies, credit by exam, etc. Qualifications QUALIFICATIONS: * High School diploma (or equivalent) * 3-5 years of increasing responsibility in office administration or similar position * 1-2 years of increasing responsibility managing or administering budgets * 2-3 years' experience working with database or spreadsheet management and data tracking applications such as Colleague, Informer, CROA * Ability and comfort utilizing technology tools such as Microsoft Office Suite, Office 365, and Dropbox. * Ability to manage multiple projects independently, with accuracy, attention to detail, and timeliness * Excellent interpersonal and communication skills, both written and oral * Excellent note-taking, minutes-taking, and documentation skills PREFERRED QUALIFICATIONS: * Associates Degree * Broad knowledge of procedures relating to community colleges * Experience with Colleague Student Information System Physical Requirements * Most of the job is sedentary, however, occasional periods of light work may be required, * Lifting up to approx. 35 lb. occasionally, * The worker will be exposed primarily to inside office conditions, but manufacturing and warehousing environments may occasionally be encountered. * Other physical requirements will include, but may not be limited to, the following physical activities: * Oral and written communication, * Employee must be able to receive, understand, and communicate verbal and written instruction and communicate in the English language. * Visual acuity appropriate for a normal clerical-type position * Hearing, * Grasping, * Pushing, pulling, lifting, reaching, - occasionally * Bending, stooping, kneeling, - occasionally * Climbing stairs - occasionally * Walking - frequently * Drive a vehicle. Occasional travel may be required

Administrative Intern - (2500036Q) Description Cybersecurity Intern (Summer 2026) Hands‑on experience, hybrid schedule, real impact Program length: 12 weeks (mid‑May to mid‑August) We are seeking motivated undergraduate students entering their junior or senior year with a strong interest in cybersecurity, analytics, and technology operations. Why this internship Join a dynamic Cybersecurity team and contribute to protecting mission‑critical systems while building skills that matter. You'll rotate across multiple domains-Cybersecurity Operations, Architecture & Engineering, Cyber Analytics, Vulnerability Management & IoT, Governance & Risk, and Training & Engagement-giving you breadth and practical exposure in a single summer. You'll work alongside experienced professionals on real projects that strengthen our security posture, gain mentorship, and make a meaningful impact safeguarding information assets. What you'll learn How security operations work in practice-triage, escalation, and response workflows. Practical application of cybersecurity frameworks through governance, risk, and compliance activities. Communication, collaboration, and problem‑solving in a fast‑moving technical environment. Qualifications Qualifications (Education & experience) Undergraduate students entering their junior or senior year with a strong interest in cybersecurity, analytics, or technology operations. Demonstrated curiosity, adaptability, and excellent communication skills. Familiarity with networking fundamentals, operating systems, and basic security concepts is preferred. Functional AccountabilitiesCommunicationsWork and communicate with internal and external customers and staff to meet their needs in a polite, courteous, and cooperative manner Express information to individuals or groups effectively, whether verbal or written in a clear, convincing and organized manner. Listen to others and respond appropriately. Make an effort to follow policy and cooperate with supervisors. Refer non-standard questions and problems to higher levels. SupportUse resources and equipment needed to perform each task. Use established filing and data systems, functions, and/or procedures. SafetySpeak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and takes time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance Primary Location: Maryland-Silver SpringWork Locations: Inventa Towers 1 Inventa Place Silver Spring 20910Job: Internship / TraineeOrganization: OperationsPosition Status: T (Temporary) - FT - Full-TimeShift: DayWork Schedule: 8-5 M-FJob Posting: Jan 12, 2026, 6:31:39 PMFull-Time Salary Range: 37336 - 47320

The Academic Secretary provides secretarial support to the Psychology Department faculty (full-time, part-time, and adjunct) and the Manager of Operations for Graduate and Professional Studies. Specific Responsibilities Maintains efficient Psychology office operation. * Manage the Psychology Department office; greet and assist College faculty, staff and administrators, visitors, and students. * Answer telephone and electronic inquiries. Communicate positively and efficiently with students, faculty, and administration; take messages for faculty, provide initial information about programs and procedures, schedule appointments. * Maintain shared office equipment and supplies, including printer and copier for the department's use; report malfunctions to appropriate departments. * Facilitate the care of the department's facilities in cooperation with Housekeeping and Maintenance. * Handle incoming and outgoing mail. Prepare outgoing mail with transmittal and proper packaging. * Maintain budgets. Prepare and record check requests, purchase orders, expense reports, petty cash vouchers, deposits, etc. and assign account numbers before giving to the Department Chair for approval. * Maintain the inventory of office supplies for the department and order as needed. * Maintain records and files for the department and individual faculty, including budget, adjunct applications, majors and advisees, course schedules and enrollments, and faculty searches. Handles typing, word processing, copying and distributing correspondence; assists professors with course work. * Handle word processing projects, including correspondence, syllabi, tests, and other course materials for full-time, part-time, and adjunct faculty within the department * Duplicate materials on the office copy machine or through the Copy Center. * Assist faculty with book orders; verify books with the bookstore and obtain desk copies, if needed. * Assist the Department Chair and faculty in retrieving student information in Colleague, including class rosters, classroom assignments, and other necessary information needed for advising and teaching. * Schedule meetings and appointments for faculty as requested, including committee meetings, student appointments, and other consultations. Helps with organization of departmental activities. * Support student clubs and organizations sponsored by the Psychology Department, including Psi Chi and the Psychology Club by distributing and collecting applications, ordering certificates and award materials, arranging meetings and coordinating activities and events such as guest speakers and inductions. * Coordinate faculty searches, including maintaining applicant files, corresponding with applicants, communicating with search committee members, and scheduling of visits and search committee meetings. * Schedule, gather the agenda and take minutes for department meetings. Type and forward minutes to the Department chair for review and distribute to the members of the department when complete. * Review and circulate the spring and fall undergraduate schedule for the department a. Gather changes, additions, and corrections from faculty members and enter into Colleague. Submit final changes to the Registrar's Office. Verify the changes on the Archway. * Coordinate Department social events, such as the student picnic at the end of the academic year. Supports the Graduate and Professional School Manager of Operations. * Make registration reminder phone calls during peak registration periods. Respond to routine GPS student inquiries (email or phone). Maintain communications tracker with admitted or continuing students. * Assemble materials for programs and events (packets, folders, handouts, etc.) as requested. Support virtual and in-person recruitment. * Format course booklets and proofread the academic schedule three times per year. * Provide event support for GPS functions, including staffing check-in desks and assigned duties. * Assist in entering the schedule of classes into Colleague for fall, spring, and summer terms. * Complete additional tasks and assignments that support GPS operations as needed. Requirements: Qualifications * High school diploma or equivalent required. * One to two years office management experience required. * Strong organizational skills. * Working knowledge of internet, email, Microsoft Word and Excel, copy machines and phones. * Ability to handle phone calls in a friendly and professional manner. * Must exhibit excellent communication and interpersonal skills that include interaction with faculty, students, prospective students, staff, administration, and outside agencies. Working Conditions While performing the duties of this job, the employee is routinely working in a normal office environment with minimal exposure to adverse conditions. The noise level in the work environment is usually minimal. Physical Abilities The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job: * Sitting for long periods of time. * Some bending and stooping when working with files. * Limited lifting involved but not more than 10 pounds at a time. * Finger dexterity for typing and use of other office equipment. Additional Information: McDaniel College, in compliance with federal and state laws and regulations, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on basis of any protected status including protective hairstyle, race, religion, color, ancestry or national origin, disability, age, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, military status, genetic information, marital status, veteran's status, or any other actual or perceived legally protected characteristics. Application Instructions: Completed applications must include a cover letter addressing position qualifications and related experience, resume, and the names and contact information of three professional references. Review of applications begins immediately. Please click the Apply Now button below to begin your application.