Administrative Support jobs at University of Florida - 47 jobs

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:Academic StaffEmployment Type:RegularJob Profile:Research Administrative SpecJob Summary: The Department of Medical Physics is seeking a Research Administrative Specialist to join our friendly, supportive and exceptional team and provide research administrative support. This position serves as the primary contact for post-award support to faculty, researchers and trainee investigators. This position will support a funding portfolio for the Department of Medical Physics. Responsibilities include working with principal investigators and research staff to budget, monitor expenditures, create projections and reconcile financial data for accounts. This will include processing and/or approving accounting transactions. This position is full or part-time, 80%-100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The work schedule is flexible and will be determined at the time of hire. Business hours are Monday through Friday 8:00am - 4:30pm. Key Job Responsibilities: Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met Serves as department effort coordinator Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management May identify funding opportunities and disseminate to principal investigators Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements Maintains and monitors grants and contract budgets Department: School of Medicine and Public Health, Department of Medical Physics Medical physics was established as a specialty focus within the University of Wisconsin School of Medicine and Public Health, creating the first and only basic science Department of Medical Physics of its kind in the country. Faculty within the department have a scholarly focus on discoveries and inventions in imaging and therapy systems, that lead to scientific translation into clinical trials or to industrial translation to create products through collaboration or via new venture entrepreneurship. Medical physics is led by 30 core faculty with 45 affiliate and 14 emeritus faculty members, with many having joint appointments in clinical departments such as Radiology and Human (Radiation) Oncology. Compensation: The starting salary for the position is $60,000 annually but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. Preferred Qualifications: Experience or coursework in accounting, business, mathematics, or finance Experience interpreting and analyzing financial data and/or experience with research administration in an academic setting Effective oral and written communication skills, independent problem solving and analytical skills. Excellent attention to detail required. Effective organizational skills as well as a service-oriented approach. Education: Bachelor's Degree Preferred How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area. Upload required documents: • Cover letter • Resume Your cover letter should address how your training and experience align with the qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. Contact Information: Gabby Fisk, ************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Administrative Specialist Under the supervision of the Office of Social Health Sciences and Programs (OSHSP) Executive Assistant and close collaboration with the Administrative Director, the Administrative Assistant provides comprehensive administrative support to the Wisconsin Partnership Program team. Key responsibilities include: Serving as WPP's primary point of contact: The Administrative Assistant works closely with colleagues across WPP and consults with the Administrative Director to establish priorities. Serving as WPP's primary point of contact, the Administrative Assistant responds to and directs inquiries from faculty, staff, community organizations and the public, and oversees WPP's shared email account to ensure timely and accurate responses. Supporting grants management processes: The Administrative Assistant collaborates with the Operations and Finance teams to implement WPP's grants management policies and procedures and contribute to process improvements. This position oversees an extensive grant application and award database, and following training, assists applicants, grantees, reviewers and staff in accessing and using the database. Key responsibilities include bundling application and reporting documents, entering review assignments, reporting requirement logs, and grant contacts; and processing amendments and related correspondence. Coordinating governance committee and other meetings and events: The Administrative Assistant supports WPP's two governance committees and is responsible for managing meeting schedules and coordinating logistics, including preparing materials, securing space, arranging web conferencing, and taking notes and drafting minutes. This position ensures compliance with Wisconsin's open meetings and public records laws by posting meeting agendas and minutes as required. Additionally, the Administrative Assistant provides scheduling support for colleagues and assists with meetings and event coordination. Maintaining administrative processes: The Administrative Assistant supports WPP's document sharing and filing systems, project and contact management systems, and coordinates in-person and virtual events throughout the year, including meetings, applicant information sessions and grantee orientations and learning collaboratives. This position also processes payments, reimbursements and similar financial transactions in a timely manner; coordinates staff travel; orders computer equipment and supplies; and enters and runs reports. Other responsibilities: The Administrative Assistant provides administrative support for other SMPH programs and initiatives as assigned by the OSHSP Executive Assistant. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Knowledge, Skills, and Abilities: * Highly proactive, service oriented, and efficient professional with a strong commitment to teamwork and the organizational goals and mission. * Demonstrated ability to manage multiple priorities and deadlines effectively. * Strong written, verbal and interpersonal communication skills. * Proven ability to work independently and adapt to changing priorities. * Proficiency in Microsoft Office 365, including Outlook, Word, Excel and PowerPoint. Key Job Responsibilities: * Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies * Serves on committees and attends meetings, representing the interests of the unit or program * Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems * Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) * Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Department: School of Medicine and Public Health, Wisconsin Partnership Program, Administration The Wisconsin Partnership Program (WPP) is a unique grantmaking program in the UW School of Medicine and Public Health (SMPH) Office of the Associate Dean for Social Health Sciences and Programs (OSHSP) committed to improving health and advancing health equity in Wisconsin through investments in community partnerships, education and research. Grants awarded since 2004 propel medical and public health research and discovery, prepare future physicians and public health leaders, and improve health and advance health equity across Wisconsin communities. WPP was established at the SMPH as the result of a generous endowment gift from Blue Cross Blue Shield United of Wisconsin (BCBS) and approved by the Wisconsin Insurance Commissioner's Order of March 2000 when BCBS converted from a nonprofit service corporation to a stock insurance corporation. The proceeds from the sale of the company were distributed equally between the SMPH and the Medical College of Wisconsin. WPP's approach to grantmaking has harnessed the power of academic research combined with community knowledge to address some of Wisconsin's most pressing and complex health challenges. Our principles and practices are integrated with the time-honored concept of the Wisconsin Idea, recognizing the tremendous opportunity to bridge the knowledge and resources of the university with communities to improve life within the state of Wisconsin and beyond. Our mission and work are strongly aligned with the SMPH mission to advance health through innovative research, outstanding education and remarkable service to communities. Compensation: * The starting salary for the position is $55,000 annually but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Academic Staff Benefits Flyer Required Qualifications: * Minimum two years of experience in administration, operations or office support. * Demonstrated experience: * Managing multiple professional calendars. * Scheduling and coordinating meetings or events, including experience with virtual collaboration tools such as Zoom, MS Teams or similar. * Managing data in databases, such as those used for grants, project or customer relationship management, to include entering data and creating structures and workflows. * Processing payments, reimbursements or similar financial transactions in a timely manner. Preferred Qualifications: * Experience working in a community-based organization, governmental or tribal public health agency, university or academic institution, philanthropic foundation, or health care setting. * Experience with grants administration. * Knowledge of or experience with Wisconsin's open meetings and public records laws requirements. * Experience with University of Wisconsin System or UW Health administrative, financial or research systems, such as Workday and RAMP. Education: Bachelor's Degree preferred. How to Apply: To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: There is only one attachment field. All required documents must be combined into a single file and uploaded in that field. Required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. Contact Information: Kim McFarlane, ******************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Medical Program Assistant The Department of Pediatrics is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and both domestic and international travel. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. * The work schedule is flexible and will be determined at the time of hire. Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration. * Excellent organizational and time-management skills with a keen attention to detail. * Ability to plan and carry out work without direct supervision. * Strong communication and interpersonal skills, capable of interacting with individuals at all levels of the organization. * Ability to prioritize tasks, multitask effectively, and adapt to changing priorities in a fast-paced environment. Key Job Responsibilities: * Serves as the primary contact and subject matter expert for specified program policies and procedures * Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring * Coordinates with senior management to define program goals and fiscal objectives * Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff * Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports * Identifies opportunities for program improvements and makes recommendations to the appropriate entities * Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel Department: School of Medicine and Public Health, Department of Pediatrics, Pediatric Support Staff The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio - since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: ********************************* Compensation: * The starting hourly wage for the position is $23.00 per hour; but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. * SMPH University Staff Benefits Flyer 2026 Required Qualifications: * Proficiency in Microsoft Office Suite or other relevant software applications. Preferred Qualifications: * Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience. * Experience in a medical setting, preferably with scheduling or administrative duties. * Training in and knowledge of HIPAA regulations. * Experience providing office or administrative support in the UW or UW Health System. Education: * H.S. Diploma preferred How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area. Upload required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees. Contact Information: Ashley Rupnow, mailto:*********************************, ************ Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Department Askew School of Public Administration and Policy - College of Social Science and Public Policy Responsibilities * Serves as primary point of contact for departmental academic affairs for all MPA, Combined Pathways, certificate, and non-degree seeking students. Provides guidance and support to students on a range of academic matters, including course selection, degree requirements, and program planning. Manages student registration and enrollment. Initiates and manages the completion of forms from the Graduate School, Registrar's Office, and COSSPP (College of Social Science and Public Policy) related to students' progress in the program. Assists with maintaining the MPA Graduate Student Handbook, MPA Canvas Course, and student listserv. Keeps Graduate Student Tracking database up to date and tracks student progression towards completion. Works with the Office of Academic Affairs to clear students for graduation. Receives guidance and meets deadlines as directed by the Office of Academic Affairs. * Tracks students progress, plans course sequencing and schedules, advises on academic policies (including probation/SAP appeals), navigates state-funded vs. non-state-funded course options. Manages advising booking page and advising-related resources and forms, including Program of Study, PAD electives list, pre-approved non-PAD electives list, non-PAD approval form, typical course rotation schedule, course substitution forms. Completes Satisfactory Academic Progress appeals. * Monitors and Manages student registration and enrollment tasks, processes transfer credit equivalencies, attends and plans major promotional events, assists students in searching and applying for scholarships, trains OPS employees, and takes on other responsibilities as needed and as directed by department or program leadership. Supervises administrative Graduate Assistants. Supports NASPAA (the Network of Schools of Public Policy, Affairs, and Administration) accreditation review cycle. Maintains administrator access to the Askew School for minor updates. * Assists with graduate student admissions, including recruitment, marketing the graduate program to prospective students, answering inquiries from prospective students, timely processing and tracking applications. Works with the Graduate Admissions Office to coordinate application materials for prospective students. Ensures students meet residency requirements, including Florida residency for US applicants. Coordinate with IT staff to update and manage the website for graduate recruitment. Runs new graduate student orientation. * Initiates regular contact with MPA students, utilizing a variety of communication methods (email, phone, video conferencing). Timely, accurate, and student-centered response to student inquires/requests (via email, phone, or other platforms). Maintains detailed records of all communication with students, including email correspondence, notes from phone conversations, and summaries of video conference meetings. Proactively communicates important program updates, deadlines, policy changes, and other relevant information to students, utilizing appropriate channels (email, online platforms, etc.) to ensure they are well-informed and have access to the resources they need. Communicate regularly with the Graduate Faculty Advisor, departmental faculty, regarding the student's program of study, enduring all parties are informed of student progress and any potential challenges. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) Contact Info Justine Carre Miller - ******************** University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. This position is being advertised as open until filled. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department University Business Administrators - Career Center Responsibilities Responsible for coordinating the Career Center's human resources transactional activities, processes, and administrative functions. Oversees the training and quality control of departmental HR process and serves as an HR liaison for the Career Center. * Departmental Human Resources representative responsible for personnel functions including job advertisement, recruitment, appointments, and payroll verification. Maintain the department's employment records and perform the department's FACET Certification efforts. Coordinate all aspects of the new employee onboarding process and ensure Career Center employees complete all university and departmental training. Execute the Career Center's offboarding process for departing staff, faculty, and student employees, and maintain the onboarding policies and checklists. Interpret university HR-related policy and procedure changes that affect the Career Center and inform the Director of these changes and their effective dates. Responsible for the Career Center's InternFSU hiring process. * Maintains the Master OPS Employee Spreadsheet for the Leadership Team ensuring all appointment dates, wages, funding, and weekly payroll items are correct. Performs the FACET Certification process, distributes Assignment of Responsibilities, and prepares annual contracts for all the department's faculty employees. * Serves as primary Purchasing Card (PCard) proxy for Career Center card holders. Ensures the propriety of the payments, compliance with prompt payment, and other applicable laws, policies, and procedures of the State of Florida and Florida State University. Confirms that all P-Card transactions are appropriate and follow University-related guidelines. Provides an accurate description of goods and verifies the budget for the P-Card charges. Reviews monthly P-Card Statements to ensure that adequate supporting documentation is attached. Maintains monthly reconciliation forms in OMNI signed by the P-Cardholder, Supervisor, and Proxy. * Trains new Career Center Federal Work Study students on office operations, policies, and procedures. Orients staff to the Career Center's office procedures and university human resources policies. Oversees, updates and edits the Career Center's HR Dept Office Manual and ensures staff are informed of policy changes. * Completes projects as assigned by the Associate Director of OVPSA and the Director of the Career Center with respect to employment operations and professional development. Provides backup for the Office Manager, including greeting guests/visitors and answering the main Career Center phone line. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) Preferred Qualifications The ideal candidate excels at managing multiple tasks efficiently through strong organizational and prioritization skills. They must be able to establish and maintain productive working relationships. The candidate should demonstrate strong communication skills, both verbally and in writing. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. This position is being re-advertised. Previous applicants need not reapply. This position is being advertised as open until filled. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department University Business Administrators - Herbert Wertheim College of Business Responsibilities Responsible for managing administrative functions with a focus on Faculty and OPS employees within the Herbert Wertheim College of Business (HWCOB) respective schools, programs, and institutes. * Serves as the departmental HR and faculty development liaison for the HWCOB, its departments, programs, and institutes. Manages departmental and Dean's office processes related to Faculty Development & Advancement, ensuring processes and materials comply with College and University Guidelines. Develops data collection and recording methods for information storage and retrieval, including Years in Rank/Tenure Clock documents. Coordinates reports and reviews as requested by the OFDA. * Responsible for managing departmental HR transactional functions for the Herbert Wertheim College of Business and its respective schools, centers and institutes, with a focus on faculty and OPS positions. Assists new employees with onboarding and monitoring the hiring process to completion. Manages active appointment reports, spreadsheets, and payroll cost center reports, ensuring accurate and timely data. Responsible for researching and initiating processes required to correct errors and ensure proper payroll payments. Maintains departmental personnel files in compliance with Federal, State, and University laws, policies, and guidelines. Serves as the primary FACET and AOR representative. * Interprets, recommends and implements policies and procedures with the deans and other management personnel to ensure adherence to federal, state, university and college laws, rules, policies and business practices. Responsible for ensuring HR compliance at the Herbert Wertheim College of Business. Participates in policy development for Departmental HR and faculty development functions. Serves as a resource for supervisors to ensure they have a good understanding of the University policies and procedures. Guides and advises supervisors through the recruiting process. Serves as liaison with other University departments. * Highly visible representative of the Herbert Wertheim College of Business and the Office of the Dean through correspondence and meetings. Develops and carries out communication procedures for dissemination of University and Dean's Office directives related to human resources, faculty development and advancements. Prepares, reviews, edits, and analyses reports. Creates reports for upper management, department chairs and program directors regarding faculty retention and turnover. Manages appointment spreadsheets for respective employees and provides regular rate management reports to college leadership to track faculty rate. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) Preferred Qualifications The ideal candidate should have experience in FSU HR processes. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department College of Medicine, Academic Affairs Responsibilities Position provides direct administrative support to the Associate Dean for CQI, Director of Evaluation for CQI, Chair of the Curriculum Committee, and the Program Director for Clinical and Community Affairs for the College of Medicine. The position assists in administrative support for the Senior Associate Dean for Medical Education and Academic Affairs at the College of Medicine. * Provides administrative and secretarial support to the Associate Dean for CQI, Director of Evaluation for CQI, Chair of the Curriculum Committee, and the Program Director for Clinical and Community Affairs. Assists in administrative support for the Senior Associate Dean for Medical Education and Academic Affairs. Exercises judgment in screening & referring visitors, phone calls & inquiries. Resolves problems or routes to appropriate personnel. Reviews & routes mail and email. Composes letters/memos for routine matters and other correspondence requiring action. Proofs letters/memos and reports for accuracy. Collects & prepares background materials & agendas for meetings/conferences. Assists with scheduling appointments, meetings/events, managing invitations & logistical planning. Maintains data, completes special projects, assists Senior Admin Specialist with special projects, research, & reports. Assists Sr Admin Specialist and CQI Program Coordinator with gathering & maintaining info for complex reporting & accreditation efforts to include LCME/AAMC reports, routine national reports, & required internal reports, such as GPC & SACS reporting, etc. * Processes and submits travel authorizations for the Senior Associate Dean for Medical Education and Academic Affairs, and other direct reports including: Assoc Dean/Director for CQI, Chair of the Curriculum Committee, and the Program Director for Clinical and Community Affairs. Gathers documentation and submits travel reimbursements. Makes all necessary travel arrangements to include hotel, flights, car rentals, etc. in accordance with Florida State University policies and procedures ensuring travel arrangements and reimbursements are processed in a timely manner. Process purchase orders, meeting deadlines in accordance with Florida State University policies and procedures. Responsible for procurement and management of office supplies, preparation of requisitions in OMNI and tracking delivery of items. Monitors invoices requiring payment. Communicates directly with vendors as needed. Enter all financial transactions in budget spreadsheet to assist the Senior Administrative Specialist with monitoring and maintaining budgets for accounts relating to the Medical Education and Academic Affairs Division. * Works in conjunction with the CQI Program Coordinator to facilitate the coordination of LCME survey team visits & mock site visits. Routine reporting includes but is not limited to the LCME reaccreditation reports & required updates, LCME/AAMC Medical School Questionnaire, the AAMC Medical School Profile System (MSPS), the Peterson report (yearly national report of data), the Graduate Policy Committee reports (GPC), Institutional Effectiveness Portal (IEP), Quality Enhancement Review (QER), SACS reporting, etc. * Plans department social functions, meetings and other events to include managing guest lists, sending invitations, making arrangements for venue, food, materials needed, etc. and following up with vendors ensuring purchase orders or payment arrangements are in place. Directly responsible for submission & monitoring of application for Continuing Medical Education Credits. * Assists the Sr. Assoc Dean, Assoc Deans and other direct reports in support of committee memberships and boards at the community, state and national level. Responsible for scheduling, travel, preparation of meeting materials and presentations, correspondence and reports and other related duties assuring logistics and necessary follow-up. Plans, organizes & coordinates with the Chair of the COM Curriculum Committee for all necessary administrative duties, to include all subsidiary task forces & work groups. Schedules Curriculum Committee meetings, compiles & distributes meeting materials. Records & archives meeting minutes & maintains committee SharePoint sites. Maintains list of committee actions used for reporting to accrediting body. Maintains annual committee member appointments. Assists with administrative duties for the Senior Associate Dean for Academic Affairs (i.e. Curriculum management) at the college & university level as requested. Plans, organizes, and schedules monthly Academic Affairs meetings. Creates meeting minutes and disburses to Academic Affairs Committee and Dean. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) * Valid Florida or Georgia Driver's License or the ability to obtain upon hire University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. This position is being advertised as open until filled. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department College of Medicine, Interdisciplinary Medical Sciences BS Program Responsibilities Responsible for administrative, fiscal and programmatic management of the Division of Interdisciplinary Medical Sciences at the College of Medicine. * Provide direct administrative support with daily management and coordination of activities for the Interdisciplinary Medical Sciences Division. Exercise judgment in screening and referring visitors, and student inquiries. Resolve problems or routes to appropriate personnel. Manage the calendars of the Associate and Assistant Deans of the IMS Division and Bridge Director ("Division Leadership") to include scheduling appointments, meetings and events, managing invitations and logistical planning. Compose emails and memoranda. Draft and/or proofread memorandums and other correspondence requiring action by Division Leadership. Maintain all files for faculty, travel, and procurement. Maintain and process licensure, memberships, and reimbursements for Division leadership and direct reports. Maintain and procure office supplies for the Division Leadership and Bridge LC. Knowledgeable of current State of Florida and University policies and procedures. Attend staff meetings, training sessions, and other meetings as directed by the Division Leadership. Promotes an atmosphere of teamwork in accomplishing the mission and goals of the IMS Division to include participating in the delivery of support services for special projects, scheduled events or in meeting key department deadlines. * Monitor and assist with IMS Division's budgeting process. Responsible for monitoring departmental budgets, foundation accounts, and discretionary funds. Attend budget meetings with COM Accounting staff. Alert the Associate Dean of any budgetary concerns or trends. Monitor and maintain budget spreadsheet for foundation and E&G accounts relating to the IMS Division update and distribute weekly. Process pre-authorizations and purchases for the IMS Division, ensure all documents are prepared, signed, and distributed, review invoices to process payment. Follow up with vendors to ensure purchase orders or payment arrangements are in place. Process auxiliary purchase orders for the IMS Division and the discretionary accounts within the IMS Division from the FSU Foundation. Handles cash or checks in accordance with University guidelines. * Maintain online Bridge academic calendar. Serve as Student Support Coordinator for the Bridge to Clinical Medicine Program. Coordinate w/ DSAA on Orientation agendas, Lunch and Learns, LC Assignments, CLC schedules, and distribution lists at the beginning of each academic year. Coordinate with admissions for Bridge early assurance in the fall. Facilitate student entry of Castlebranch documents. Procure and maintain equipment, supplies, garments, and protective equipment for clinical experiences. Facilitate registration, advising appointments and classroom reservations. Assist faculty and students with printing, photocopying, and purchasing of materials and/or subscriptions. Update and print the annual Student Handbook. Manage all student records for preceptorship while meeting specific clinical facility requirements. Facilitate the annual purchase of subscriptions for academic support. Assist Honors Medical Scholars Director with online program applications to include instructions, deadlines, and follow up emails to applicants. Communicate with FSU admissions when necessary and export eligible applicants for the review committee. Schedule individual advising appointments, HMSS meetings, and group activities for the HMS Director. Assist Honors Medical Scholars Society (HMSS) with event planning and admin duties. * Serve as department representative for human resources to coordinate the annual evaluation process and submission of Assignment of Responsibilities (AOR) and complete of Faculty Assignments, Commitments, & Effort Tracking (FACET) reports in addition to Employee Action Requests (EARs) for faculty reporting directly to the Associate Dean, and Payroll Certification reports. Maintain files for Director of Outreach, Director of Experiential Curriculum, Assistant Dean, Associate Dean, Evaluation Director, and Bridge Director. Maintain file system to support the preparation, compilation, and updating of student file information for Bridge students and Honors Medical Scholars. Serve as the travel representative by processing and submitting all travel requests and expense reports for Division leadership. Process travel requests and expense reports as needed for faculty, staff, students, and guests in the IMS Division in accordance with Florida State University policies and procedures, ensuring travel arrangements and reimbursements are processed in a timely manner. Knowledgeable in Concur and follows FSU travel guidelines accordingly. * Manage all special events within the division including Bridge Orientation, Bridge Research Luncheon, Bridge Brown Bag luncheons, HMS Interview Day, HMS Senior Send Off, FSU College of Medicine graduation for Bridge students, and departmental program events, managing guest lists, send invitations, arrange venues, food, materials needed, etc. Runs occasional errands in support of Division activities requiring the operation of a motor vehicle. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) * Valid Driver's License or the ability to obtain upon hire University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. Must be available for after-hours and weekend events as needed. This position is being advertised as open until filled. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department PCC Nurse Anesthesia Program Florida State University is one of the nation's top public universities, and FSU Panama City amplifies the university's efforts to preserve, expand, and disseminate knowledge in the sciences, technology, arts, humanities, and human services professions. FSU Panama City is located 100 miles west of Tallahassee on the beautiful North St. Andrews Bay and is only three miles from the beaches of the Emerald Coast. FSU PC currently houses 20 bachelor's programs, 9 master's programs, and 1 doctoral program, and boasts a small faculty-to-student ratio, which gives students a more personalized academic experience. Please visit ************************** for information about our FSU PC Promise to students and ******************* for more information about our campus. FSU Panama City also recently opened a brand new residential housing complex on campus and right on the water. This new apartment-style complex at FSU PC houses both undergraduate and graduate students. For more information about our on-campus housing, visit ******************************** Responsibilities * Assists simulation faculty with the preparation and delivery of all simulation events in the Nurse Anesthesia program. Completes all initial and update training on the operation of simulation equipment utilized by the program. Ensures proper care, cleaning, and maintenance are performed in accordance with service plans and warranties covering program assets. Coordinates with campus IT for systems connectivity and updates as required. Conducts an inventory of consumable simulation equipment at least twice a semester. Submits purchase requests to the Program Coordinator in a timely manner to meet operational needs. Ensures simulation lab is set up for weekly simulation activities (equipment setup and functional, evaluation forms printed and available, adequate supplies of oxygen and medical air, etc.). Provides proctored simulation time, operating the simulator during scheduled open lab times. * Responsible for monitoring student clinical data input and evaluations. Monitors student time logs to ensure Program compliance with the Council on Accreditation requirements; pre-populates midterm and semester evaluation forms with students' clinical data (Name, hours, cases, personal days used, etc. from Medatrax and utilized databases. Assists faculty and staff with preparation of special events (i.e., graduation, applicant interviews, hosting conferences). * Assists in maintaining/updating program clinical information for students on organization Canvas page; prepares student onboarding information for up to 80 students at greater than 40 clinical sites; works with credentials/education staff/clinical coordinators at clinical sites to facilitate student clinical rotations in accordance with monthly schedule designed by Assistant Program Director; assists students with credentialing at various clinical sites (currently utilize multiple external computer systems; American Data Bank, MyClinical Exchange, CastleBranch, Clinician Nexus). Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) Preferred Qualifications * Experience with Medatrax administration. * Experience with Clinical Simulation. * Experience with Clinical Coordination * Experience with Excel, Outlook, Adobe, and DocuSign Helpful Primarily assists simulation faculty in coordinating administrative, operational, and student academic activities for the Nurse Anesthesia Program (NAP) simulation lab at FSU Panama City; assists the Assistant Director in data management, rotation scheduling, and hospital onboarding, related to the implementation of the clinical practicum courses. Contact Info Dr. Lonnie Hodges - **************** University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. Anticipated Salary Range Starting in the low $40,000's, commensurate with education and experience. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. This position will be on site at FSU Panama City in Panama City, FL. This position will remain open until it is filled and is anticipated start date will begin in Spring 2026. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

The Administrative Specialist provides high-level administrative and operational support to the Dean of Students and University Student Centers on the St. Petersburg campus. Reporting to the Dean of Students with a dotted line to the Director of the University Student Centers, this front-facing role ensures exceptional service delivery, efficient office operations, and meaningful engagement with students, faculty, staff, and community members. The position supports student success initiatives, manages communications, and supports events as needed. Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at ************ Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws: The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This does not constitute an employment contract. The Administrative Specialist performs higher level office support duties and provides specialized program support for an administrative department, college, or program. Minimum Education and Experience: This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. SB 1310: A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: * (a) Two years of direct experience for an associate degree; * (b) Four years of direct experience for a bachelor's degree; * (c) Six years of direct experience for a master's degree; * (d) Seven years of direct experience for a professional degree; or * (e) Nine years of direct experience for a doctoral degree Minimum Qualifications that require a high school diploma are exempt from SB 1310. Preferred Qualifications: * Experience in a higher education or student affairs setting. * Strong interpersonal and customer service skills; ability to interact professionally with students, staff, and visitors. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and familiarity with office technology. * Ability to manage multiple tasks and prioritize effectively in a dynamic environment. * Experience with scheduling, calendar management, and meeting coordination. * Attention to detail and accuracy in data entry and visitor tracking. * Familiarity with FERPA and handling confidential information appropriately. * Ability to work independently and as part of a team. * Strong written and verbal communication skills. * Bilingual or multilingual abilities (preferred but not required). This position may be subject to a level 1 or Level 2 background check. ADA Accommodations: Applicants for USF employment are entitled to request reasonable accommodations in the application process. A request is to be made 5 working days before the accommodation is needed. Contact the USF ADA Lead (**********************) for more information. Specific duties include: * Office Operations & Executive Support Manage daily operations of the DOS office, including scheduling, travel coordination, meeting preparation, and documentation. Provide strategic support for initiatives and maintain organized systems for records and reporting. * Front Desk & Guest Services Serve as the primary point of contact at the reception desk of the Judy Genshaft Student Life Center from 8:00am - 5:00pm. Welcome guests, respond to inquiries, and ensure a professional and inclusive environment. Route concerns to appropriate departments and appropriately and maintain a helpful presence. * Financial & Administrative Systems Oversee procurement, travel expenses, reimbursements, and budget tracking using university systems (e.g., Bull Marketplace, Maxient). Maintain spreadsheets and databases for audits and verification. Manage website updates and internal communications. * Student Hiring & Supervision Lead student assistant recruitment, onboarding, and supervision. Monitor payroll and eligibility, update job descriptions, and coordinate with Human Resources managerment. Resource Management. Support training and development efforts within the DOS unit. * Event Coordination & Student Engagement Coordinate logistics for student-centered events, workshops, and leadership programs. Support student community building efforts through accessible programming and outreach. * Professional Development & Committee Participation Engage in university-wide and divisional committees. Participate in professional development activities and contribute to continuous improvement efforts. * Other duties as assigned.

Department College of Criminology & Criminal Justice Responsibilities The College of Criminology and Criminal Justice has an available Part-time OPS Administrative Assistant position in the Dean's office. Provides administrative support in the dean's office. Maintain files, enter data in Excel, assist with creating materials for publication, maintain copiers, mail room, conference room scheduling, research and gather information for various reports as needed. Ability to run errands on campus if needed. Qualifications High school diploma or equivalent. Ability to demonstrate effective customer service skills. Ability to communicate effectively verbally and in writing. Ability to establish and maintain effective working relationships. Contact Info Andrea Vernon ************* ************** University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. Anticipated Salary Range The expected salary is $17 per hour How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. This is a Part-time position with 20 hours weekly Hours are: Monday: 8:00 am -10:00 am and 2:00 pm - 5:00 pm Tuesday: 12:45 pm - 5:00 pm Wednesday: 8:00 am -10:00 am and 2:00 pm - 5:00 pm Thursday: 12:45 pm - 5:00 pm Friday: 8:00 am -10:00 am and 2:00 pm - 5:00 pm Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

TALLAHASSEE, FL Organizational Unit The Institute for School-Community Partnerships, Integrated Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP's nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners' decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy. Position Summary The Administrative Specialist preforms higher-level office support duties and provides specialized program support for the 21st Century Community Learning Centers Administrative Team. The Administrative Specialist preforms a wide range of support activities including providing website technical assistance, preparing sub recipient reimbursement packages, preparing spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning of conferences, making travel arrangements, filing and maintaining electronic folders, and maintaining calendars and schedules. Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at ************ Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws: The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract. The Administrative Specialist preforms higher-level office support duties and provides specialized program support for the 21st Century Community Learning Centers Administrative Team. Minimum Qualifications: This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications: A two-year degree or equivalent and four years of experience in an office or administrative support position. Basic knowledge of web-based systems and databases. Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook). Requires: Criminal History Background Check - Level 1 Requires: Criminal History Background Check - Level 2 Respond to and initiate inquiries (questions regarding purchasing, invoicing, website, travel, scheduling, etc.). Explain policies, answer questions and independently resolve problems whenever feasible. Prepare the documentation necessary for processing subgrantee reimbursement requests. Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals and reports using appropriate word processing and spreadsheet tools. Support human resources and payroll processes as a primary contact or backup for payroll preparation or certification, leave tracking, appointment papers, and other requirements. Arrange and coordinate travel and travel reimbursement for staff. Plan, prioritize and schedule meetings and appointments for 21st CCLC staff. Make decisions on a daily basis regarding calendars. Serve as primary contact for the 21st CCLC web-based system and assist callers with inquiries, troubleshooting issues, communicating with the website programmer to resolve issues, and activate and de-activate users. Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content. Perform other duties as assigned.

Department NHMFL - The National High Magnetic Field Laboratory Responsibilities The Administrative Assistant works closely with the Special Assistant to the Director to provide executive-level administrative, event, and operational support. This role is essential to the smooth functioning of the Director's Office and affiliated teams and contributes to lab-wide initiatives, events, and a welcoming, well-organized workplace environment. The position also supports the organization, inventory management, and sales of MagLab merchandise. Key Responsibilities * Administrative & Executive Support * Assist with calendar management, meeting scheduling, and coordination of travel arrangements. Support daily administrative operations, including purchasing, ePARs, and foundation reimbursements. Provide general administrative assistance to the Director's Office and affiliated MagLab teams. Event Coordination & Planning Assist in planning and executing MagLab events, including: * External Advisory Committee Meetings * Director's Lab-Wide Meetings * MagLab Open House * Pi Party, Holiday Parties, and team-building events * Support logistics, budgeting, materials preparation, and on-site coordination for conferences and workshops. * Assist with lab-wide initiatives such as the food pantry program and professional development activities. Merchandise Organization, Inventory & Sales * Organize, track, and maintain inventory of MagLab merchandise. * Assist with merchandise sales at events and through internal channels. * Reconcile merchandise accounts and support accurate recordkeeping of inventory and revenue. * Help coordinate restocking, storage, and display of MagLab-branded items. Personnel & Office Management * Assist with onboarding processes, ePAR updates, and New Employee Surveys. * Provide administrative support for Space Committee and Interview Committees. * Help maintain organized office systems and shared resources. Budget & Resource Support * Assist with managing the Director's budgets, including reconciliation of vending and merchandise accounts. * Support the faculty CV repository (FEAS) and assist with training staff on its use. Project & Team Support * Assist in organizing team-building activities and professional development trainings. * Support strategic initiatives and special projects for the Deputy and Operations Directors. * Provide general administrative support to other MagLab teams as needed. Qualifications High school diploma or equivalent. Contact Info For any questions, please contact Kayla West at ************** University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department The FSU Interdisciplinary Research and Commercialization Building (IRCB) is a new facility dedicated to collaborative, interdisciplinary research at Florida State University's Southwest Campus, located near the FAMU-FSU College of Engineering, the National High Magnetic Field Laboratory, and other research centers. The IRCB is designed to provide flexible space for research groups, core facilities, and industry partnerships, fostering innovation and commercialization opportunities. Responsibilities * Serve as the primary point of contact for the IRCB, managing the welcome and reception area. This includes greeting guests, answering phone calls, directing inquiries, and maintaining a professional first point of contact for the building. * Manage the general IRCB email account and calendars, ensuring efficient communication and scheduling across research groups, collaborators, and external partners. * Ensure smooth handling of mail, package deliveries, and visitor logistics, routing them to the appropriate staff and faculty. * Support and coordinate event and meeting space requests within the IRCB, including logistics for research-related events and partner meetings. * Oversee workroom operations, including supply inventory and coordination of shared resources for IRCB occupants. * Provide administrative and programmatic support for IRCB research programs, collaborations, and services as needed. * Maintain awareness of the IRCB's mission, programs, and opportunities in order to assist faculty, staff, students, and external partners effectively. * Assists with or completes special assignments or other duties as deemed necessary. Serve as a backup for purchasing and travel processes during periods of high workload or staff absence. Qualifications High school diploma or equivalent required. * Ability to adhere to ethical business practices and promote ethical behavior. * Ability to demonstrate effective customer service skills. * Ability to communicate effectively verbally and in writing. * Ability to establish and maintain effective working relationships. * Ability to perform accurately in a detail-oriented environment. * Ability to adhere to standards of professional conduct and etiquette * Proficient in Microsoft Outlook, Word, and Excel * Professional communication skills (verbal, phone, and email) with an excellent customer service attitude. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Must have a valid state of Florida or Georgia driver's license or the ability to obtain before hire. Preferred Qualifications * Experience working in a higher educational environment, which includes customer service, working with faculty, and students. Contact Info For any questions, please contact Mrs. Erica Brown at ************************. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department: UCF Athletics - Production Under the oversight of the Senior Associate A.D./Executive Producer of Athletics Production, the staff assistant will support game day production for in-venue and streaming platforms. Multiple individuals will be selected for the team as appropriate. Selected candidates are expected to be actively engaged home games across multiple sports for UCF Athletics, with assignments frequently scheduled on nights and weekends. Responsibilities include, but are not limited to: Production engineering Technical director Audio & video Camera operations, including replay Announcers Utilities Minimum Qualifications: Must be at least 18 years old Preferred Qualifications: Work hard Strong attention to detail Communication Team Player Be passionate Due to the nature/scope of Athletics and Athletics events, position may require work during evenings, weekends, and holidays, as well as the ability to stand / walk for extended periods of time. As a staff member of UCF Athletics, the selected candidate will be a person of integrity and character who shares a commitment for knowing and complying with NCAA, Conference, and institutional rules as they apply to the UCF Athletics program. Salary: Negotiable Please note that UCF Athletics operates as a Direct Support Organization (DSO) of the University of Central Florida, with different payroll and benefits than university employees. If interested in positions with the university, please click Here to visit their website. As a proud member of the Big 12 Conference, our mission is to positively transform the lives of our students academically, athletically and personally through a nationally competitive intercollegiate athletics program that enhances the reputation and visibility of the university. We strive to be Florida's preeminent athletic program representing UCF and our community with distinction on the national stage as “Orlando's Hometown Team.” UCF Athletics values our employees and working for us has its perks, including: Benefit packages: Medical, Dental, Vision, Life Insurance, Supplemental Insurances, Flexible Spending & Health Savings Accounts, and Employee Assistance Program Wellness initiatives: UCF Athletics is recognized by Cigna Healthcare with the silver level Healthy Workforce Designation for our commitment to employee well-being and vitality through our benefits offerings, wellness platform and programming Paid time off for applicable positions, including annual and sick time off and paid holidays Retirement savings options Employee discounts, including tickets to many Orlando attractions Tickets to UCF sporting events Education assistance To learn more about UCF and the Knights, visit our websites at ucf.edu and ucfknights.com.

Department University Business Administrators - College of Fine Arts Responsibilities Provides support to the Institute for Arts & Art Therapy with the Imprisoned (AATI). Responsible for performing a variety of administrative professional work that facilitates the operations of the Institute within Art Education. * Maintains and monitors AATI budgets and prepares budget reports for AATI employees and Department of Art Education leadership. Processes the travel and expense reimbursements of the employees within AATI, reconciles the travel card of employees. Serves as AATI Financial Representative to include Travel and Procurement. Processes the travel and expense reimbursements of the employees within AATI, reconciles the travel card of employees. Serves as point of contact for AATI fiscal transactions with Central Offices such as Procurement, Travel, Sponsored Research Administration, and more. * Maintains and organizes the schedule and calendar, including meetings, upcoming events, and site observations for AATI. Responds appropriately to emails received through aati.fsu.edu. Manages ongoing correspondence such as memos, letters, emails, and phone calls to sustain connections and relationships across projects and programs. * Advises AATI employees on related University policies, procedures by performing extensive research. Assists in developing and overseeing MOUs, MOAs, and contracts with institutions or external bodies. Prepares monthly and annual reports for the college and university; and creates reports as needed for expected outcomes of projects and programs. * Oversees grant proposal scheduling, including deadlines, data collection, and narrative preparation. Ensures timely coordination of related tasks for each project and program. * Oversees the responsibilities of assigned graduate assistants, which may include supporting the International Journal for Creativity Inside, managing outreach through social media, and organizing symposia, webinars, conferences, and other AATI-related events. Organizes meeting and takes meeting minutes. Qualifications High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at **************. Considerations This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

College of Engineering and Computer Science: As Florida's premier engineering and technology university, UCF is among the nation's largest producers of engineering and technology talent. The UCF College of Engineering and Computer Science offers students a world-class education and research opportunities alongside unrivaled partnerships with industry leaders such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World and NASA. Focused on addressing society's biggest challenges, faculty and alumni are national leaders in energy, aerospace, computer vision, cybersecurity, transportation, health care and the environment, areas of focus that will drive the college's future growth. UCF is the nation's No. 1 provider of talent to the aerospace and defense industries, and the college is home to the national champion student cyber defense team and one of the nation's top computer programming teams. The Opportunity: The College of Engineering and Computer Science (CECS) at the University of Central Florida (UCF) is searching for an Administrative Coordinator I to oversee the daily operations of the Evaluation and Proficiency Center (EPC). The EPC combines the student testing and tutoring center and provides exam delivery, self-paced exam preparation, GTA-guided content tutoring, course project tutoring, and prerequisite remediation. Responsibilities: Act as the single point of contact for protocols, procedures, scheduling, setting, questions, and assistance. Provide reactive support (responding to requests) and proactive support (on own initiative) of ensuring faculty are contacted regularly to obtain information needed to maintain smooth operation by preventing problems before they occur (with ownership of the outcome that faculty and students are satisfied with all aspects of EPC services). Provide support to EPC users, including roster loading, check-in systems, camera systems, database backup, file control security, and exam content construction / debugging assistance (both reactively and proactively). Participate in program planning and development. Assist in monitoring progress against goals and objectives. Contribute to progress reports and documentation. Provide direction to others to ensure procedures are upheld for smooth office operations. Develop and implement administrative standards, policies, and procedures. All other duties as assigned. Minimum Qualifications: Bachelor's or Master's degree and 0+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). Preferred Qualifications: Bachelor's degree and 4 years of relevant experience, or a Master's degree and 2 years of relevant experience. Experience with academic or educational program coordination, including supporting faculty, students, and program operations in a higher education setting. Ability to work effectively with faculty and students, including taking a firm and professional stance when necessary to uphold policies and ensure program integrity. Knowledge of Microsoft Office, CANVAS/Webcourses, operating systems, and computer networking technology. Exceptional communication and interpersonal skills, both written and verbal. Excellent organizational strategies and time management practices to maintain workflow and meet deadlines. Demonstrated ability to work independently and take initiative. Familiarity with scheduling and resource coordination tools. Special Instructions to the Applicants: Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position now or in the future. Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck. Working at UCF has its perks! UCF offers: Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program Paid time off, including annual and sick time off and paid holidays Retirement savings options Employee discounts, including tickets to many Orlando attractions Education assistance And more…For more benefits information, view the UCF Employee Benefits Guide. Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins. Department College of Engineering and Computer Science (CECS) Academic Affairs Operations Work Schedule Monday - Friday, 8:00am-5:00pm Type of Appointment Regular Expected Salary $17.64 to Negotiable Job Posting End Date 01-19-2026-12-00-AM As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request. UCF is proud to be a smoke-free campus and an E-Verify employer. If an accommodation due to a disability is needed to apply for this position, please call ************ or email ************. For general application or posting questions, please email **************.

Department University Business Administrators - Division of Student Affairs - Student Union Responsibilities Serves on the accounting team and supports the daily business processes and financial operations at the FSU Student Union. Serves as the Primary P-Card Proxy and is responsible for daily revenue deposits. * Responsible for advising cardholders of Purchasing Card processes, rules, regulations, and changes. Responsible for the timely and accurate coding and the audit of departmental purchasing card payments to ensure that each purchase has the correct accounting information and expense description. Coordinates with the P Card holders to ensure that documentation is received timely, monitors, and ensures the propriety of payments, ensuring compliance with the FSU Prompt Payment Policy and other applicable laws, policies, and procedures of the State of Florida and FSU. * Reviews the monthly P-Card Statement Reconciliation Worksheet to ensure that adequate supporting documentation is attached for each purchase. Maintains monthly reconciliation forms in OMNI signed by the Pcardholder/Supervisor/and Proxy. * Completes daily deposit forms for all Union departments and submits forms to Deposit Accounting in the FSU Controller's Office. Updates revenue spreadsheet daily to prepare for month end reporting. Reviews ledgers to ensure revenue and tax accounts are entered, reported accurately and match form submissions. Maintains accounts receivable records for all Union departments. * Sends PaymentWorks invitations to new suppliers with FSU. Monitors the process to ensure timely completion for contractual, procurement, and payment processes. Works with vendors to correct any issues that occur. Serves as a backup to enter requisitions for all departments within the Student Union. Submits purchase order change forms as needed. Creates receipts for invoices to initiate payment process. * Submits customer request forms to FSU's Auxiliary Billing team. Assists Accounting Specialist with the monthly auxiliary billing process as needed. Works with FSU Accounts Payable team to resolve any outstanding payment issues. Completes departmental online journal entry forms as required and submits to Assistant Director, Budget & Financial Services for approval. * Tracks resale inventory for Union departments and works with program managers to resolve any issues. Verifies inventory quarterly. Assists professional staff, program managers, supervisors, and student employees with completion of their annual Canvas PCI training courses. Serves as a backup travel representative. May supervise and train OPS staff that work on the business team as needed. Qualifications Bachelor's degree or a combination of post high school education and experience equal to four years. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at **************. Considerations This is an USPS (University Support Personnel System) position. This position is being readvertised. Previous applicants need not reapply. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Classification Title: Administrative Spec II Classification Minimum Requirements: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. Job Description: Faculty Development and Administrative Support Provide administrative support to the Office of Faculty Development, the Associate Chair of Faculty Affairs and Professional Development, and assigned faculty. Schedule appointments, conferences, and meetings; prepare agendas and maintain calendars. Assist with professional development trainings and events such as new faculty orientation, mentoring programs, and CME conferences. Coordinate event planning activities, including budget preparation, CME certification, marketing, registration, and onsite logistics. Process and submit post-event CME documentation to the UF CME office in a timely manner. Support faculty recognition, wellness, and onboarding events. Develop and maintain training resources related to departmental and university policies and procedures. Visiting Professors and Lecture Series Coordination Coordinate the Chair's Lecture Series and endowed lectures (T.W. Andersen/H.M. Perkins and Modell/Shah). Schedule all aspects of each visit, organize travel arrangements, prepare itineraries, and process reimbursements and honoraria. Faculty Evaluation and Academic Achievement Support Manage the faculty dashboard inbox to collect data for evaluations and the Faculty Academic Achievement Award (AAA) Tool. Prepare and coordinate annual faculty evaluations for the Chair. Finalize entries in the AAA Tool for the Chair and Vice Chair of Finance and Administration. Collaborate with the department communications team to ensure faculty development content is current. Serve as a resource for CV formatting and updates; maintain faculty CVs and enter information into the Faculty Enhancement Achievement System. Fiscal Activities Maintain the divisional budget and perform monthly reconciliation of financial reports. Assist with budget projections and future budget requests. Manage faculty travel, including itineraries, authorizations, reimbursements, and accommodations in UF GO. Ensure compliance with UF travel policies and complete all required travel training. Process purchasing card transactions, requisitions, and purchase orders as needed. Departmental and Faculty Support Services Serve as a member of the Faculty Support Services Team, providing coverage during staff absences. Contribute to overall departmental operations by performing related duties as assigned. Expected Salary: $53,200 - $58,200, commensurate with education and experience Required Qualifications: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. Preferred: Experience in higher education, faculty affairs, or academic event coordination. Familiarity with University of Florida administrative systems (e.g., UF GO, my UFL). Excellent organizational, communication, and problem-solving skills. Proficiency with Microsoft Office Suite, Outlook, and virtual meeting platforms. Ability to manage multiple priorities and deadlines in a fast-paced environment. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. This requisition has been reposted. All applicants are still being considered and need not reapply. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No