Administrative Support Assistant jobs at University of Florida - 29 jobs

Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job Description: This is a highly responsible and visible position within the Academic Affairs Office in the Herbert Wertheim College of Engineering Dean's Suite and will provide administrative support to the Academic Affairs Administrative Assistant. Provides assistance in answering the phone and acknowledging visitors to the Academic Affairs suite in a professional and friendly manner. The individual is expected to review the calendar of the Associate Dean on a daily basis to be informed of activities and provide the level of support and direction required in the overall mission of the Academic Affairs Office. The incumbent must work as a member of a team with other Dean's Office staff. The incumbent will report directly to the Academic Affairs Administrative Assistant. Time away from work will be coordinated with the Academic Affairs Administrative Assistant and Academic Dean. Provides primary support for faculty committees and meetings to include coordinating the Honors & Awards Committee for the college. Disseminate award opportunities to the college departments, compile and review award packets, schedule the H&A committee, send nominations to appropriate awarding offices. Prepare draft award letters for Associate Dean's consideration. Provide support for the Herbert Wertheim College of Engineering Faculty Council, schedule the Fall and Spring college faculty meetings, work with the departments to update committees as faculty rotate on/off committees and work with UF Senate Office to conduct yearly college faculty senate election. Process requests for travel grants and graduate petitions. Update and maintain the engineering intranet and Academic Affairs Office and faculty council webpages by updating current information and creating new pages as needed using established template. Provides support for the Curriculum Committee. Track curriculum items, forward approved items to the UCC and GCC as appropriate, schedule committee meetings, prepare agenda and take minutes during meetings. Serves as backup for the College Tenure and Promotion process; review FEA Dossier packets to ensure university procedures and guidelines are followed; update training materials for mid-tenure and progress-toward-promotion 3 rd year reviews. Assist in the primary activities of the office including answer phone and direct calls to appropriate office or administrator. Greet and assist visitors in a friendly and professional manner. Coordinate events as directed by the Academic Affairs Office including but not limited to, the Faculty/Staff/Student award ceremony, new faculty orientation; mentoring Workshops, Benton Lecture Series, and other similar events. Work with Marketing and Communications to create flyers, invitations, etc. send invitations, collect RSVP's, secure venue, obtain special approvals as needed, coordinate catering, or if appropriate, pick up food, set up, and cleanup for events. Coordinate travel related activities for the Associate Dean and visitors. Using UFGO prepare expense reports for reimbursement of travel related activities. Other duties as they relate and are appropriate. Expected Salary: $20.00-$23.00/hour; commensurate with qualifications and experience Required Qualifications: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Preferred: Possess the ability to prioritize tasks and work with various demands of their time, and personalities. Proficient in Microsoft Office applications, specifically, Word, Excel, and Outlook. Must exercise confidentiality with sensitive information or data. Ability to use own judgment in decision making without input from supervisor. Ability to perform assigned tasks without supervision. Ability to plan, organize and coordinate work assignments. Ability to communicate clearly and effectively both verbally and in writing. Ability to handle telephone calls in a courteous and professional manner. Ability to compose routine correspondence. Ability to establish and maintain effective working relations with others. Ability to organize files and other records. Knowledge of office procedures, grammar usage and basic math. Ability to work in a team oriented environment. Ability to function under stressful circumstances. Ability to interact cordially with co-workers to accomplish common tasks. Excellent communication and customer service skills required. Ability to work with frequent interruptions is required. Special Instructions to Applicants: In order to be considered for this position, you must upload a cover letter and resume with application. This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is re-posted, current applicants need not reapply. Health Assessment Required: No

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Medical Program Assistant The Department of Pediatrics is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and both domestic and international travel. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. * The work schedule is flexible and will be determined at the time of hire. Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration. * Excellent organizational and time-management skills with a keen attention to detail. * Ability to plan and carry out work without direct supervision. * Strong communication and interpersonal skills, capable of interacting with individuals at all levels of the organization. * Ability to prioritize tasks, multitask effectively, and adapt to changing priorities in a fast-paced environment. Key Job Responsibilities: * Serves as the primary contact and subject matter expert for specified program policies and procedures * Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring * Coordinates with senior management to define program goals and fiscal objectives * Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff * Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports * Identifies opportunities for program improvements and makes recommendations to the appropriate entities * Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel Department: School of Medicine and Public Health, Department of Pediatrics, Pediatric Support Staff The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio - since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: ********************************* Compensation: * The starting hourly wage for the position is $23.00 per hour; but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. * SMPH University Staff Benefits Flyer 2026 Required Qualifications: * Proficiency in Microsoft Office Suite or other relevant software applications. Preferred Qualifications: * Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience. * Experience in a medical setting, preferably with scheduling or administrative duties. * Training in and knowledge of HIPAA regulations. * Experience providing office or administrative support in the UW or UW Health System. Education: * H.S. Diploma preferred How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area. Upload required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees. Contact Information: Ashley Rupnow, mailto:*********************************, ************ Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Department College of Criminology & Criminal Justice Responsibilities The College of Criminology and Criminal Justice has an available Part-time OPS Administrative Assistant position in the Dean's office. Provides administrative support in the dean's office. Maintain files, enter data in Excel, assist with creating materials for publication, maintain copiers, mail room, conference room scheduling, research and gather information for various reports as needed. Ability to run errands on campus if needed. Qualifications High school diploma or equivalent. Ability to demonstrate effective customer service skills. Ability to communicate effectively verbally and in writing. Ability to establish and maintain effective working relationships. Contact Info Andrea Vernon ************* ************** University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. Anticipated Salary Range The expected salary is $17 per hour How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. This is a Part-time position with 20 hours weekly Hours are: Monday: 8:00 am -10:00 am and 2:00 pm - 5:00 pm Tuesday: 12:45 pm - 5:00 pm Wednesday: 8:00 am -10:00 am and 2:00 pm - 5:00 pm Thursday: 12:45 pm - 5:00 pm Friday: 8:00 am -10:00 am and 2:00 pm - 5:00 pm Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department NHMFL - The National High Magnetic Field Laboratory Responsibilities The Administrative Assistant works closely with the Special Assistant to the Director to provide executive-level administrative, event, and operational support. This role is essential to the smooth functioning of the Director's Office and affiliated teams and contributes to lab-wide initiatives, events, and a welcoming, well-organized workplace environment. The position also supports the organization, inventory management, and sales of MagLab merchandise. Key Responsibilities * Administrative & Executive Support * Assist with calendar management, meeting scheduling, and coordination of travel arrangements. Support daily administrative operations, including purchasing, ePARs, and foundation reimbursements. Provide general administrative assistance to the Director's Office and affiliated MagLab teams. Event Coordination & Planning Assist in planning and executing MagLab events, including: * External Advisory Committee Meetings * Director's Lab-Wide Meetings * MagLab Open House * Pi Party, Holiday Parties, and team-building events * Support logistics, budgeting, materials preparation, and on-site coordination for conferences and workshops. * Assist with lab-wide initiatives such as the food pantry program and professional development activities. Merchandise Organization, Inventory & Sales * Organize, track, and maintain inventory of MagLab merchandise. * Assist with merchandise sales at events and through internal channels. * Reconcile merchandise accounts and support accurate recordkeeping of inventory and revenue. * Help coordinate restocking, storage, and display of MagLab-branded items. Personnel & Office Management * Assist with onboarding processes, ePAR updates, and New Employee Surveys. * Provide administrative support for Space Committee and Interview Committees. * Help maintain organized office systems and shared resources. Budget & Resource Support * Assist with managing the Director's budgets, including reconciliation of vending and merchandise accounts. * Support the faculty CV repository (FEAS) and assist with training staff on its use. Project & Team Support * Assist in organizing team-building activities and professional development trainings. * Support strategic initiatives and special projects for the Deputy and Operations Directors. * Provide general administrative support to other MagLab teams as needed. Qualifications High school diploma or equivalent. Contact Info For any questions, please contact Kayla West at ************** University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department: UCF Athletics - Knights Hospitality Under the oversight of the Director of Knights Hospitality, the Knights Hospitality staff assistant will support game day operations and other affiliated special events. Multiple individuals will be selected for the team as appropriate. Selected candidates are expected to be actively engaged in all home football games (game times TBD). 2025 Football Schedule (Home): UCF vs Jacksonville State: Thursday, August 28, 2025 UCF vs North Carolina A&T: Saturday, September 6, 2025 | Family Weekend UCF vs North Carolina: Saturday, September 20, 2025 UCF vs Kansas: Saturday, October 4, 2025 UCF vs West Virginia: Saturday, October 18, 2025 | Homecoming UCF vs Houston: Friday, November 7, 2025 | Space Game UCF vs Oklahoma State: Saturday, November 22, 2025 | Senior Knight Knights Hospitality staff who show exemplary effort during football season will be offered the opportunity to work UCF men's basketball and baseball games, as well as additional affiliate events, as appropriate. Past opportunities have included supporting high-profile events such as the NFL Pro Bowl Skills Challenge, Cure Bowl and Hula Bowl. Responsibilities include, but are not limited to: Provide customer service and logistical support in the premium seating sections on football gamedays at FBC Mortgage Stadium, men's basketball gamedays at Addition Financial Arena, and baseball gamedays John Euliano Park Act as liaison between guests, catering staff, maintenance staff, custodial staff, and Athletics personnel. Individual tasks may vary, but service will be a mix of event host, customer service, donor relations, greeting/ushering, wristbanding, maintaining integrity of premium area, etc. Minimum Qualifications: Must be at least 18 years old Professional resume required Preferred Qualifications: Demonstrated excellent oral and written communication, customer service and problem-solving skills Strong attention to detail Ability to function in fast-paced environment while handling multiple tasks Due to the nature/scope of Athletics and Athletics events, position may require work during evenings, weekends, and holidays, as well as the ability to stand / walk for extended periods of time. As a staff member of UCF Athletics, the selected candidate will be a person of integrity and character who shares a commitment for knowing and complying with NCAA, Conference, and institutional rules as they apply to the UCF Athletics program. Salary: Negotiable Please note that UCF Athletics operates as a Direct Support Organization (DSO) of the University of Central Florida, with different payroll and benefits than university employees. If interested in positions with the university, please click Here to visit their website. As a proud member of the Big 12 Conference, our mission is to positively transform the lives of our students academically, athletically and personally through a nationally competitive intercollegiate athletics program that enhances the reputation and visibility of the university. We strive to be Florida's preeminent athletic program representing UCF and our community with distinction on the national stage as “Orlando's Hometown Team.” UCF Athletics values our employees and working for us has its perks, including: Benefit packages: Medical, Dental, Vision, Life Insurance, Supplemental Insurances, Flexible Spending & Health Savings Accounts, and Employee Assistance Program Wellness initiatives: UCF Athletics is recognized by Cigna Healthcare with the silver level Healthy Workforce Designation for our commitment to employee well-being and vitality through our benefits offerings, wellness platform and programming Paid time off for applicable positions, including annual and sick time off and paid holidays Retirement savings options Employee discounts, including tickets to many Orlando attractions Tickets to UCF sporting events Education assistance To learn more about UCF and the Knights, visit our websites at ucf.edu and ucfknights.com.

Department: UCF Athletics - Production Under the oversight of the Senior Associate A.D./Executive Producer of Athletics Production, the staff assistant will support game day production for in-venue and streaming platforms. Multiple individuals will be selected for the team as appropriate. Selected candidates are expected to be actively engaged home games across multiple sports for UCF Athletics, with assignments frequently scheduled on nights and weekends. Responsibilities include, but are not limited to: Production engineering Technical director Audio & video Camera operations, including replay Announcers Utilities Minimum Qualifications: Must be at least 18 years old Preferred Qualifications: Work hard Strong attention to detail Communication Team Player Be passionate Due to the nature/scope of Athletics and Athletics events, position may require work during evenings, weekends, and holidays, as well as the ability to stand / walk for extended periods of time. As a staff member of UCF Athletics, the selected candidate will be a person of integrity and character who shares a commitment for knowing and complying with NCAA, Conference, and institutional rules as they apply to the UCF Athletics program. Salary: Negotiable Please note that UCF Athletics operates as a Direct Support Organization (DSO) of the University of Central Florida, with different payroll and benefits than university employees. If interested in positions with the university, please click Here to visit their website. As a proud member of the Big 12 Conference, our mission is to positively transform the lives of our students academically, athletically and personally through a nationally competitive intercollegiate athletics program that enhances the reputation and visibility of the university. We strive to be Florida's preeminent athletic program representing UCF and our community with distinction on the national stage as “Orlando's Hometown Team.” UCF Athletics values our employees and working for us has its perks, including: Benefit packages: Medical, Dental, Vision, Life Insurance, Supplemental Insurances, Flexible Spending & Health Savings Accounts, and Employee Assistance Program Wellness initiatives: UCF Athletics is recognized by Cigna Healthcare with the silver level Healthy Workforce Designation for our commitment to employee well-being and vitality through our benefits offerings, wellness platform and programming Paid time off for applicable positions, including annual and sick time off and paid holidays Retirement savings options Employee discounts, including tickets to many Orlando attractions Tickets to UCF sporting events Education assistance To learn more about UCF and the Knights, visit our websites at ucf.edu and ucfknights.com.

Department University Business Administrators - Division of Student Affairs - Student Union Responsibilities Serves on the accounting team and supports the daily business processes and financial operations at the FSU Student Union. Serves as the Primary P-Card Proxy and is responsible for daily revenue deposits. * Responsible for advising cardholders of Purchasing Card processes, rules, regulations, and changes. Responsible for the timely and accurate coding and the audit of departmental purchasing card payments to ensure that each purchase has the correct accounting information and expense description. Coordinates with the P Card holders to ensure that documentation is received timely, monitors, and ensures the propriety of payments, ensuring compliance with the FSU Prompt Payment Policy and other applicable laws, policies, and procedures of the State of Florida and FSU. * Reviews the monthly P-Card Statement Reconciliation Worksheet to ensure that adequate supporting documentation is attached for each purchase. Maintains monthly reconciliation forms in OMNI signed by the Pcardholder/Supervisor/and Proxy. * Completes daily deposit forms for all Union departments and submits forms to Deposit Accounting in the FSU Controller's Office. Updates revenue spreadsheet daily to prepare for month end reporting. Reviews ledgers to ensure revenue and tax accounts are entered, reported accurately and match form submissions. Maintains accounts receivable records for all Union departments. * Sends PaymentWorks invitations to new suppliers with FSU. Monitors the process to ensure timely completion for contractual, procurement, and payment processes. Works with vendors to correct any issues that occur. Serves as a backup to enter requisitions for all departments within the Student Union. Submits purchase order change forms as needed. Creates receipts for invoices to initiate payment process. * Submits customer request forms to FSU's Auxiliary Billing team. Assists Accounting Specialist with the monthly auxiliary billing process as needed. Works with FSU Accounts Payable team to resolve any outstanding payment issues. Completes departmental online journal entry forms as required and submits to Assistant Director, Budget & Financial Services for approval. * Tracks resale inventory for Union departments and works with program managers to resolve any issues. Verifies inventory quarterly. Assists professional staff, program managers, supervisors, and student employees with completion of their annual Canvas PCI training courses. Serves as a backup travel representative. May supervise and train OPS staff that work on the business team as needed. Qualifications Bachelor's degree or a combination of post high school education and experience equal to four years. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at **************. Considerations This is an USPS (University Support Personnel System) position. This position is being readvertised. Previous applicants need not reapply. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department University Housing Responsibilities Office Assistants will perform a variety of tasks in our administrative offices, which are typically open Monday - Friday, 8:00am - 5:00pm. Specific tasks may include: * Various customer service responsibilities like answering phones, responding to emails, and assisting with in-person office visits. * Data entry and analysis. * General office duties like scanning and uploading files. * Cashiering and cash handling duties include processing student fee payments, balancing daily collections, processing petty cash payouts, and assisting with the technology checkout process. * Working in various Housing computer applications to perform administrative tasks. Record upkeep and compliance. Qualifications * High school diploma/equivalent. * Must be FSU students and maintain a cumulative 2.5 undergraduate or 3.0 graduate GPA. * Must be in good conduct standing with the University. * Ability to provide excellent customer service to include interacting with students/families or potential students/families over the phone, via email, and in person. * Strong attention to detail and ability to enter data with a high level of accuracy. Preferred Qualifications * Previous office and/or cash handling experience. * Priority is given to students who have lived on campus for at least one semester. * Priority will be given to students who can commit to being available for Summer 2026. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. Anticipated Salary Range $14.00 per hour ($15.00 per hour effective September 30, 2026). How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Applicants may not be employed within any other section of University Housing. If selected, applicants must complete a screening interview and provide one (1) reference check. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. University Housing operates on a 12-month calendar. Office Assistants should be prepared to work finals weeks, between sessions, and during breaks. Meetings throughout the semester, as announced by supervisor, may be necessary. Office Assistants will work a minimum of 10 -15 hours between 9:00am - 4:00pm; hours are flexible. Office Assistants may not work more than a total of 40 hours per week, in combination with any other University-related employment. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department Geochemistry - National High Magnetic Field Laboratory Responsibilities Provide secretarial and clerical support to include processing purchasing and travel actions, process and organize grant submittals, balance budgets, and perform other tasks related to office operations of a scientific laboratory group. Qualifications High school diploma and two years of related work experience Preferred Qualifications Qualified candidate must be proficient in MS Word and Excel. Individual must be detailed oriented, energetic, a self-starter, and have excellent organizational skills. Must be able to perform multiple tasks with minimum supervision and be comfortable working in a high paced environment. Contact Info Kayla West ************** University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. Anticipated Salary Range $14/hr How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. This position is being re-advertised. Previous applicants need not reapply. Part-time (20 hrs/wk) Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job Description: Administrative Support Duties Develop and maintain understanding of the requirements and priorities unique to the Division of Endocrinology, Diabetes & Metabolism. Coordinate division activities with those of the Department, College, Hospital, faculty, staff, and individuals from outside the University. Manage the flow of all information in and out of the office, both paper and electronic information. Independently manage projects for the Chief and Administrator to ensure that projects stay on schedule. Review all incoming correspondence, prioritizes, and delegates information to others as appropriate. Maintain a professional environment for the Division of Endocrinology, Diabetes & Metabolism Chief's office. Design and implement processes for the efficient functioning of the office. Coordinate and maintain calendar of the Chief and Administrator. Screen and prioritize requests for appointments. Perform administrative duties, including meeting coordination and answering main telephone lines for the office of the Chief of the Division of Endocrinology, Diabetes & Metabolism and routes calls appropriately according to protocols provided by the Division Administrator. Records detailed and accurate messages for Division Chief and Division Administrator, when unavailable to receive incoming calls. Coordinates travel arrangements, including but not limited to scheduling flights, making hotel reservations, registering for conferences as directed. Creates detailed itineraries for travel events with all relevant information and provides to faculty or staff prior to travel. Collects and provides all travel receipts and information to the Division's fiscal office assistant for payment and/or reimbursement or to sponsoring agency if travel is funded from outside sources. Processes applications for society memberships, subscriptions, license renewals for faculty. Processes purchasing requests, including required quotes, documentation, and researches items to be purchased if necessary. Types confidential and routine correspondence, memorandums, protocols, letters, meeting minutes, and reports, from dictation or hand-written copy for the Division Chief and other Division members, as needed. Uses correct formatting, spelling, and grammar for all correspondence. Opens and sorts confidential and routine mail for the Division Chief and other faculty members as directed. Picks up and delivers materials or obtains signatures within the Health Science Center, VA Medical Center, and University of Florida main campus as requested. Academic Support Duties Maintain accurate and up to date CV's for assigned faculty with attention to spelling, grammar, punctuation. Obtain journal articles or other information from HSC Library and/or internet for assigned faculty as requested. Assist assigned faculty in scheduling academic conferences, which may include contacting sponsors, ordering lunch, obtaining meeting space, setting up conference space, communication with Fellowship and/or CME offices, and making copies of presentations. Assist with updating division website to ensure faculty profiles and other items are current. Divisional Administrative and Fiscal Support Duties Establish and maintain filing systems. Implement and maintain office systems. Answer main telephone line for division - to include any clinical and provider-to-provider calls that may be routed to the administrative offices. Order division office supplies. Coordinate payment of Division invoices and bills. Support monthly monitoring of fiscal transactions and ensuring Division accountability and compliance; researching payments/transaction made in error, or suspected, and taking appropriate actions to correct - when necessary. Provides fiscal support to Division research teams on restricted accounts and projects. Maintain P-Card expenses and reconciliation according to University policies and procedures. Assist other office staff with general office operations such as monitoring the office and phones, sorting mail, sending packages, and assisting faculty and staff as necessary. Constantly strives to represent the Division, Department and University in a positive and professional manner. Other Duties as Assigned Expected Salary: $18.00 - $22.00/hr Required Qualifications: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Preferred: Excellent interpersonal skills, attention to detail, team player. Previous experience with UF purchasing, travel, and other administrative systems preferred. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Classification Title: Administrative Assistant I Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Job Description: Office Communication and Coordination Serves as a point of contact for the office, addressing inquiries via e-mail, mail, phone, and face-to-face (not primarily as a receptionist). Provides information on routine services and resolves queries related to standard policies or procedures. Travel Coordination Assists in making routine travel arrangements, such as reservations, and processes related reimbursements. Information and Records Management Oversees and updates lists, organizes mailings, and manages data entry tasks. Maintains and organizes unit-specific files. Document and Report Preparation Drafts routine documents, including correspondence, spreadsheets, and reports. Procurement and Office Support Manages office supplies inventory, handles purchases, or compiles data for larger procurement tasks. Addresses equipment or facility concerns when they arise. Updates relevant websites. Fiscal Support Assists in fiscal operations by compiling data, processing fees or expenditures, and supporting budgeting or fiscal reporting activities. Event Assistance Might play a role in organizing or aiding events. Expected Salary: Salary range is $17.00 - $20.00 per hour Required Qualifications: High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience Preferred: Ability to understand the complex responsibilities of the position and to allocate time and resources to each. Knowledge of administrative principles and practices Knowledge of computing and word processing Knowledge of medical terminology Knowledge of office procedures and practices Knowledge of principles and techniques of effective verbal and written communication Extensive skills in typing Ability to utilize the knowledge listed above to perform the duties of the position Ability to plan and use resources effectively Ability to organize and coordinate the work of others Ability to establish and maintain effective working relationships with others Ability to use commonly employed office equipment such as transcribers, computers, etc. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume This is a time limited position. This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF's Veteran's Preference Page for more details. The University of Florida is an equal opportunity employer. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Classification Title: Administrative Support Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience. Job Description: Performs confidential, routine, and non-routine administrative duties; provide reception services, schedule appointments, meetings, and travel, maintain various calendars, prepare and proofread correspondence, reports, and other documents prepared by a supervisor, organize and maintain paper and electronic filing systems, initiate recurring administrative processes, such as updating personnel information, coordinate projects, and assist in the completion of reports by researching and gathering required information and prepare reports. Attend meetings to take notes, produce minutes of meetings, and follow up assignments. Organize and maintain a complex system of files and records, both physical and electronic material, perform data entry, collect requested data and materials as needed, route and track requests for signature; Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information as required. As directed, routinely update, scan and purge office files and archives when necessary. Assists with employment processes by preparing position authorization forms and personnel action forms and monitoring their approval, monitoring and maintaining credential files of applicants, preparing master files for search committees, may assist in scheduling interviews, preparing correspondence to applicants, entering required information into the applicant database, and assisting with the onboarding of new employees to assure they are provided with the access , tools and information they need to begin their employment. Maintain office mail, department work orders, equipment inventory in Asset Management and in the computer/mobile device tracking system, and vehicle inventory. Compiles data, conducts research, performs independent analysis, and formulates recommendations on administrative matters. Answers and direct phone calls, take messages, and field/answer all routine and non-routine questions.; serves as a unit contact and liaison to, the public, and other university departments; Assists department employees with administrative questions and tasks. Prepare and maintain files for compliance reporting. Class E Driver's License is required NORMAL WORK SCHEDULE: Monday - Friday 8:00 AM-5:00 PM A criminal background will be conducted. Expected Salary: $19.00 Hourly based on experience Required Qualifications: High school diploma or equivalent and four years of relevant experience. Preferred: The Ability to properly handle confidential personnel information. Strong organizational skills, ability to meet deadlines, ability to work independently and problem-solving capabilities. Excellent written and verbal communication skills with the ability to communicate clearly and accurately. The ability to work independently and cooperatively as part of a team. Extensive word processing, spreadsheet development, data base and computer skills are necessary. Windows, MS Word, MS Excel, MS Outlook, MS PowerPoint, preferably Internet Explorer, and database software experience is strongly preferred. Accuracy, attention to detail and a customer service-oriented attitude are essential for success in this position. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Multiple vacancies will be filled from this posting. Position has been reposted. Health Assessment Required: No

Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job Description: Project Documentation & Records Management Maintain project files, databases, and electronic records; prepare reports, meeting minutes, and correspondence to ensure accurate and accessible documentation. This is completed through our prescribed software and systems. Project Coordination & Communication Facilitate communication among project managers, consultants, contractors, and university stakeholders; schedule meetings and distribute project updates. Schedule & Workflow Tracking Monitor project timelines, approvals, and workflow processes to minimize delays, highlight bottlenecks, and ensure accountability. Compliance & Policy Support Support adherence to UF standards, policies, and procedures, including document reviews, reporting requirements, and quality control processes. Financial & Procurement Support Assist with processing & tracking of requisitions, purchase orders, invoices, and contract tracking to ensure compliance with UF policies and timely processing of payments. Coordinate between the vendors and UF Construction Administrators on all financial matters. Document Creation & Communications Create presentation materials, forms, communication materials and other documents that may require graphic design. General Administrative Support Provide office support such as data entry, calendar management, and other tasks to enhance the efficiency of the PDC team. Conduct special administrative projects or participate in committees. NORMAL WORK SCHEDULE: Monday - Friday 8:00 AM-5:00 PM; with one (1) hour lunch

Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job Description: Project Documentation & Records Management Maintain project files, databases, and electronic records; prepare reports, meeting minutes, and correspondence to ensure accurate and accessible documentation. This is completed through our prescribed software and systems. Project Coordination & Communication Facilitate communication among project managers, consultants, contractors, and university stakeholders; schedule meetings and distribute project updates. Schedule & Workflow Tracking Monitor project timelines, approvals, and workflow processes to minimize delays, highlight bottlenecks, and ensure accountability. Compliance & Policy Support Support adherence to UF standards, policies, and procedures, including document reviews, reporting requirements, and quality control processes. Financial & Procurement Support Assist with processing & tracking of requisitions, purchase orders, invoices, and contract tracking to ensure compliance with UF policies and timely processing of payments. Coordinate between the vendors and UF Construction Administrators on all financial matters. Document Creation & Communications Create presentation materials, forms, communication materials and other documents that may require graphic design. General Administrative Support Provide office support such as data entry, calendar management, and other tasks to enhance the efficiency of the PDC team. Conduct special administrative projects or participate in committees. NORMAL WORK SCHEDULE: Monday - Friday 8:00 AM-5:00 PM; with one (1) hour lunch Expected Salary: Commensurate with education and experience Required Qualifications: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Preferred: Associate's degree or Bachelor's degree preferred (architecture, interior design, graphic design, sustainability, engineering or other relevant degree) Minimum two (2) years of project support experience (design, construction or facilities setting preferred). Strong organizational, time-management, and multitasking skills. Proficiency with AutoDesk suite, Adobe suite, MS Office Suite, project management software, and database systems. Knowledge of design project processes, terminology, and documentation preferred. Excellent written and verbal communication skills with attention to detail. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. Health Assessment Required: No

Classification Title: Administrative Assistant I Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Job Description: The Department of Medicine, Division of Nephrology is seeking a full time Administrative Assistant I. The primary purpose of this position is to provide administrative assistance to Chief, Administrator and faculty within the Division of Nephrology, Hypertension and Renal Transplantation. Essential functions; Division Purchasing Process UF Foundation purchase requests in compliance with foundation purpose and COM/UFF policies. Assist faculty with Gatorade travel and publications requests per DOM policies as appropriate. Obtain vendor quotes, make purchases, insure delivery, process invoices, and work with the Nephrology Fiscal team to insure invoices are paid from the correct accounts. All purchasing and accounts payable activities must be in compliance with Department of Medicine and UF Purchasing policies. Managing Monthly research meeting & Travel Coordination backup Ordering food for research meetings. Creating QR codes for Divisional grand rounds and Monthly research meetings and keeping track with CME office. Assist with obtaining payment or reimbursement by collecting receipts or processing paperwork with appropriate divisional staff. Review requests with admin spec II & Division Administrator to ensure appropriate fund sources are being utilized. Track payments and ensure that travel and reimbursements are processed in compliance with limits set at the department/division level. Track annual individual faculty travel and dues expenses to ensure expenditure does not exceed allotment. Provide bi-annual faculty travel and dues balance notifications. General Administrative Responsibilities Handing Consult line, Maintain updates to the EPIC inpatient schedules for planned schedule and unexpected, chief approved changes. Assist with Space and Asset management and reporting. Support the team in event planning activities. Visa check process. Tracking volunteers and observer Leave Process Process approved leave forms. Revise and cancel leave request as changes are submitted by faculty. Monitor faculty leave balance and December personal leave usage and report quarterly. Maintain GME standards by ensuring attending to resident precepting ratios are met for approved leave. Special Divisional Projects, as assigned. Expected Salary: $15.86 - $18.00 Hourly Required Qualifications: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Preferred: Experience working as an administrative assistant • Excellent customer service and communication skills • Self-motivated • Ability to exercise and maintain confidential or sensitive information • Ability to plan, prioritize, and organize multiple tasks • Excellent computer skills, and experience with Microsoft Office. Special Instructions to Applicants: In order to be considered, you must upload your resume. This requisition has been reposted. Previous applicants remain in consideration and do not need to reapply. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job Description: * Develop and maintain understanding of the requirements and priorities unique to the Division of Endocrinology, Diabetes & Metabolism. Coordinate division activities with those of the Department, College, Hospital, faculty, staff, and individuals from outside the University. Manage the flow of all information in and out of the office, both paper and electronic information. Independently manage projects for the Chief and Administrator to ensure that projects stay on schedule. Review all incoming correspondence, prioritizes, and delegates information to others as appropriate. * Maintain a professional environment for the Division of Endocrinology, Diabetes & Metabolism Chief's office. Design and implement processes for the efficient functioning of the office. Coordinate and maintain calendar of the Chief and Administrator. Screen and prioritize requests for appointments. * Perform administrative duties, including meeting coordination and answering main telephone lines for the office of the Chief of the Division of Endocrinology, Diabetes & Metabolism and routes calls appropriately according to protocols provided by the Division Administrator. Records detailed and accurate messages for Division Chief and Division Administrator, when unavailable to receive incoming calls. * Coordinates travel arrangements, including but not limited to scheduling flights, making hotel reservations, registering for conferences as directed. Creates detailed itineraries for travel events with all relevant information and provides to faculty or staff prior to travel. Collects and provides all travel receipts and information to the Division's fiscal office assistant for payment and/or reimbursement or to sponsoring agency if travel is funded from outside sources. * Processes applications for society memberships, subscriptions, license renewals for faculty. Processes purchasing requests, including required quotes, documentation, and researches items to be purchased if necessary. * Types confidential and routine correspondence, memorandums, protocols, letters, meeting minutes, and reports, from dictation or hand-written copy for the Division Chief and other Division members, as needed. Uses correct formatting, spelling, and grammar for all correspondence. * Opens and sorts confidential and routine mail for the Division Chief and other faculty members as directed. Picks up and delivers materials or obtains signatures within the Health Science Center, VA Medical Center, and University of Florida main campus as requested. Academic Support Duties * Maintain accurate and up to date CV's for assigned faculty with attention to spelling, grammar, punctuation. * Obtain journal articles or other information from HSC Library and/or internet for assigned faculty as requested. * Assist assigned faculty in scheduling academic conferences, which may include contacting sponsors, ordering lunch, obtaining meeting space, setting up conference space, communication with Fellowship and/or CME offices, and making copies of presentations. * Assist with updating division website to ensure faculty profiles and other items are current. Divisional Administrative and Fiscal Support Duties * Establish and maintain filing systems. * Implement and maintain office systems. * Answer main telephone line for division - to include any clinical and provider-to-provider calls that may be routed to the administrative offices. * Order division office supplies. * Coordinate payment of Division invoices and bills. * Support monthly monitoring of fiscal transactions and ensuring Division accountability and compliance; researching payments/transaction made in error, or suspected, and taking appropriate actions to correct - when necessary. * Provides fiscal support to Division research teams on restricted accounts and projects. * Maintain P-Card expenses and reconciliation according to University policies and procedures. * Assist other office staff with general office operations such as monitoring the office and phones, sorting mail, sending packages, and assisting faculty and staff as necessary. Constantly strives to represent the Division, Department and University in a positive and professional manner. Other Duties as Assigned

Classification Title: Administrative Assistant I Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Job Description: The Department of Medicine, Division of Nephrology is seeking a full time Administrative Assistant I. The primary purpose of this position is to provide administrative assistance to Chief, Administrator and faculty within the Division of Nephrology, Hypertension and Renal Transplantation. Essential functions; Division Purchasing Process UF Foundation purchase requests in compliance with foundation purpose and COM/UFF policies. Assist faculty with Gatorade travel and publications requests per DOM policies as appropriate. Obtain vendor quotes, make purchases, insure delivery, process invoices, and work with the Nephrology Fiscal team to insure invoices are paid from the correct accounts. All purchasing and accounts payable activities must be in compliance with Department of Medicine and UF Purchasing policies. Managing Monthly research meeting & Travel Coordination backup Ordering food for research meetings. Creating QR codes for Divisional grand rounds and Monthly research meetings and keeping track with CME office. Assist with obtaining payment or reimbursement by collecting receipts or processing paperwork with appropriate divisional staff. Review requests with admin spec II & Division Administrator to ensure appropriate fund sources are being utilized. Track payments and ensure that travel and reimbursements are processed in compliance with limits set at the department/division level. Track annual individual faculty travel and dues expenses to ensure expenditure does not exceed allotment. Provide bi-annual faculty travel and dues balance notifications. General Administrative Responsibilities Handing Consult line, Maintain updates to the EPIC inpatient schedules for planned schedule and unexpected, chief approved changes. Assist with Space and Asset management and reporting. Support the team in event planning activities. Visa check process. Tracking volunteers and observer Leave Process Process approved leave forms. Revise and cancel leave request as changes are submitted by faculty. Monitor faculty leave balance and December personal leave usage and report quarterly. Maintain GME standards by ensuring attending to resident precepting ratios are met for approved leave. Special Divisional Projects, as assigned.

Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Job Description: This is a highly responsible and visible position within the Academic Affairs Office in the Herbert Wertheim College of Engineering Dean's Suite and will provide administrative support to the Academic Affairs Administrative Assistant. Provides assistance in answering the phone and acknowledging visitors to the Academic Affairs suite in a professional and friendly manner. The individual is expected to review the calendar of the Associate Dean on a daily basis to be informed of activities and provide the level of support and direction required in the overall mission of the Academic Affairs Office. The incumbent must work as a member of a team with other Dean's Office staff. The incumbent will report directly to the Academic Affairs Administrative Assistant. Time away from work will be coordinated with the Academic Affairs Administrative Assistant and Academic Dean. Provides primary support for faculty committees and meetings to include coordinating the Honors & Awards Committee for the college. Disseminate award opportunities to the college departments, compile and review award packets, schedule the H&A committee, send nominations to appropriate awarding offices. Prepare draft award letters for Associate Dean's consideration. Provide support for the Herbert Wertheim College of Engineering Faculty Council, schedule the Fall and Spring college faculty meetings, work with the departments to update committees as faculty rotate on/off committees and work with UF Senate Office to conduct yearly college faculty senate election. Process requests for travel grants and graduate petitions. Update and maintain the engineering intranet and Academic Affairs Office and faculty council webpages by updating current information and creating new pages as needed using established template. Provides support for the Curriculum Committee. Track curriculum items, forward approved items to the UCC and GCC as appropriate, schedule committee meetings, prepare agenda and take minutes during meetings. Serves as backup for the College Tenure and Promotion process; review FEA Dossier packets to ensure university procedures and guidelines are followed; update training materials for mid-tenure and progress-toward-promotion 3rd year reviews. Assist in the primary activities of the office including answer phone and direct calls to appropriate office or administrator. Greet and assist visitors in a friendly and professional manner. Coordinate events as directed by the Academic Affairs Office including but not limited to, the Faculty/Staff/Student award ceremony, new faculty orientation; mentoring Workshops, Benton Lecture Series, and other similar events. Work with Marketing and Communications to create flyers, invitations, etc. send invitations, collect RSVP's, secure venue, obtain special approvals as needed, coordinate catering, or if appropriate, pick up food, set up, and cleanup for events. Coordinate travel related activities for the Associate Dean and visitors. Using UFGO prepare expense reports for reimbursement of travel related activities. Other duties as they relate and are appropriate.

* Serve as primary administrative support for the department faculty. Responsibilities include receptionist duties (phones, front desk, building issues), scheduling, producing reports and correspondence, and rendering consistent office support as needed. * Assist in the coordination and be primary contact in scheduling department meetings/lunches and events (reserving conference rooms, placing catering orders, event set up/clean, etc.) * Handle routine requests for information for faculty, staff, and outside inquiries via phone, mail, and email. * Daily pick-up and delivery of mail. * Assist guests and delivery personnel. * Place information technology and maintenance tickets. * Lab support/chemical inventory/training/maintenance. * Maintain office and break room supplies/cleanliness. * Manage department conference room reservations. * Assist with various onboarding/offboarding activities. * Other duties as assigned. Expected Salary: $15.50 - $16.50/hr Benefits: The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family's needs, and Vision. Build your retirement with the FICA Alternative Plan and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans. Optional insurance plans such as life, disability, legal and accident insurance are also available. UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various businesses and retailers! Explore UF's benefit options here: OPS Benefits Required Qualifications: High school diploma or equivalent and two years of relevant experience. Preferred: * The successful candidate will have experience with Microsoft Office * AS or AA degree * Experience with Adobe Acrobat * Experience working in a healthcare or educational setting Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. This is a time-limited position. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This requisition has been reposted. Previous applicants are still under consideration and need not reapply. Health Assessment Required: No