Administrative Services Coordinator jobs at University of Iowa Center for Advancement

The Department of Orthopedics is seeking an Admin Services Coordinator to manage administrative responsibilities for faculty members within the Department of Orthopedics and Rehabilitation. This position is located at Medical Center North Liberty. Duties to include: * Provide administrative support to faculty within the department, including, but not limited to, managing and organizing schedule, assisting with travel arrangements, and developing and distributing correspondence. * Assist with clinical needs including patient management and triaging patient calls. Coordinate and schedule operative cases including preoperative care. * Composes non-routine correspondence requiring judgment in the application of policies and procedures in both the assigned and related work areas. * Monitors, renews, and files faculty licenses, certifications, memberships, and professional societies. * Assist with educational needs such as CME credits. Manage and update faculty CV and professional records. * May keep track of ongoing grants, especially end dates and communicating and scheduling meetings with grant PIs and assist in creating budgets for new research projects. The new University of Iowa Health Care North Liberty Campus opened in the Spring of 2025. This 469,000 square foot facility is home to UI Health Care's nationally recognized Orthopedics service line, offering comprehensive, coordinated, and accessible care across the outpatient, inpatient and surgical venues. These state-of-the-art clinical facilities will also include a full-service community imaging center, laboratory services, physical therapy, retail pharmacy, and emergency department as well as an array of support services. The facility has been designed to support a superior patient and staff experience; excellence across our patient care, teaching and research missions; convenient access to services; and engaging community partnerships. UI Health Care is seeking a welcoming, highly-skilled and collaborative workforce to be a part of the opening team for this superb new campus, and to help further our mission of: Changing Medicine. Changing Lives. Hybrid within Iowa: This position is eligible for a combination of on-campus and remote work. Remote work must be performed within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location. This position is full-time, 100% Education Required Bachelor's degree or equivalent combination of education and experience is required. Experience Requirements * 1 year of recent experience providing administrative support (within last 5 years). * Excellent customer service, public contact and written/verbal communication skills. * Proficiency in Microsoft Office applications including Outlook, Excel, PowerPoint and Word. * Experience coordinating and maintaining calendars and schedules. Desirable Qualifications * Knowledge of University policies, procedures, regulations and guidelines as well as familiarity with UI Health Care entities and functions. * Experience in an academic medical setting. * Experience working with EPIC. * Knowledge of medical terminology. Please attach a resume as part of the application process. Cover letter encouraged, but not required. Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Amanda Petersen, *************************. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. This position is not eligible for University sponsorship for employment authorization. Additional Information * Classification Title: Admin Services Coordinator * Appointment Type: Professional and Scientific * Schedule: Full-time * Work Modality Options: Hybrid within Iowa Compensation * Pay Level: 2B Contact Information * Organization: Healthcare * Contact Name: Amanda Petersen * Contact Email: *************************

Title: Administrative Officer (Senior Business Advisor, West Hawaii) (UPDATED) 0097476 Hiring Unit: Academic Affairs/Hawaii Small Business Development Center (HISBDC) Band: B Salary :salary schedules and placement information Full Time/Part Time: Part-time (.50 FTE) Month: 11-month Temporary/Permanent: Temporary Position Overview: Established in 1990, the Hawaii Small Business Development Center (SBDC) program is one of 63 recipient organizations across the U.S and the U.S. Small Business Administration's (SBA's) largest matching grant-funded program. We provide quality research, training workshops, and consulting services to the local small business community. Our research is directly shared with our clients via consulting sessions, workshops, and events. We utilize several reputable resources both online and with community partners to conduct our research goals. Our staff continuously support the local business environment and serve as an advocate for the small business sector. Workshop topics on a broad spectrum are always abundant and another one of the ways we continue to service the business community across Hawaii. The Small Business Senior Advisor is primarily responsible for providing direct, expert consultation and training services to small businesses in West Hawaii while meeting specific SBDC Network goals and acting as an advocate for the small business community. Other Conditions: Appointment to begin approximately January 2026 pending position clearance and availability of funds. Temporary position, renewal contingent upon satisfactory work performance, availability of funds, and program needs. This position is located in the West Hawaii Office. Duties and Responsibilities (*denotes essential functions) * Provide short and long-term one-on-one business counseling services to clients. * Advise clients on critical business functions, including business plan development, financial analysis, capital acquisition, and other operational issues. * Direct and administer educational programs by developing materials and teaching small business classes and workshops. * Participate in statewide needs assessment to determine training topics and collaboratively establish class dates, locations, and co-sponsoring arrangements. * Track all client appointments and sessions accurately via the Client Management System, and maintain an accessible daily schedule. * Perform all required administrative duties and ensure compliance with Hawaii SBDC Network reporting requirements, governmental laws, and policies. * Actively engage in advocacy for small business interests and community development, promoting the SBDC's mission. * Serve on boards, committees, and task forces within Kauai and at the state level to advance the mission of the SBDC and the small business community. * Conduct public relations and outreach activities across Kauai to promote the SBDC's services and engage clients. * Attend all required professional staff meetings and uphold high ethical and professional standards at all times. * Participate actively in a wide variety of professional development activities (e.g., conferences, seminars) to maintain credentials and professional knowledge as part of the SBDC's quality improvement program. * Perform other duties as assigned Minimum Qualifications * Possession of a baccalaureate degree in Business or related field from an accredited four (4) year college or university and three years of experience in office or business administration within a business or service-oriented setting, or related or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Considerable working knowledge of principles, practices and techniques in the area of small business consulting, financial analysis, and strategic management, as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies * Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with small business formation, business finance and capital acquisition, and non-profit/federally-funded grant compliance. * Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. * Demonstrated ability to operate a personal computer and utilizing standard business software, including word processing, spreadsheets, data management, and Client Management Software (CRM). * For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. * Understanding of the business consulting process, business conditions in Hawaii, and small business financing alternatives. * Financial analysis skills necessary to effectively work with entrepreneurs and small business owners. * Excellent verbal and written communication skills, including the demonstrated ability to write high-quality business plans and deliver effective teaching, training, and public presentations at a professional and technical level. * Demonstrated ability to work effectively, efficiently, and independently, while also working collaboratively and harmoniously with co-workers, supervisors, and partners. * Must possess and maintain a valid driver's license and Hawaii-equivalent no-fault personal driver's insurance (or proof thereof) when operating a personal vehicle for work purposes. * Ability to work effectively with diverse populations and conduct remote work as needed Desirable Qualifications * Master's degree in Business, Finance, economics, or related field from an accredited college or university * Documented history of successful ownership or high-level management of a business that achieved significant growth or successfully raised capital. * Demonstrated proficiency in using an email marketing platform, such as Constant Contact, for advanced email marketing campaigns and client list management. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach each of the required documents. Applicant must submit the following: * Cover letter explaining how each minimum and desirable qualification is met * Resume * The names and addresses, email addresses and telephone numbers of three [3] current professional references * Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment) Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Teryn Macayan, ***************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

You desire impactful work. You're RGA ready RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies, we're the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all. A Brief Overview The Investment Systems Administration Specialist supports and manages critical Investment platforms and vendors, ensuring stability, security, and alignment with business needs. The role combines technical administration, vendor coordination and continuous improvement to optimize how systems are used across the department. The ideal candidate has deep, hands-on experience working in the Blackrock/Aladdin ecosystem (or equivalent enterprise Investment platforms). What you will do * Provide day-to-day application support, including troubleshooting and incident resolution as well as coordination and communication of system upgrades and new releases with business and vendor teams. Engage with vendors to track, escalate, and resolve support tickets. * Lead the technical implementation and deployment of Aladdin modules (and other Investment systems) into our environment - requirements, design, configuration, testing, rollout, and post-go-live support. * Evaluate new BlackRock and other Investment system product releases and modules; translate product capabilities into business use cases and recommended adoption plans for investment, operations, risk, and data teams * Manage relationships with external Investment system vendors including invoice reconciliation and disbursement. * Manage user access, permissions, and entitlements across investment systems. * Manage network access for the Investments department by maintaining role-based groups and coordinating with system access controls. * Maintain vendor repositories and track application versions. * Develop and maintain reporting policies, procedures, standards, and controls to ensure accuracy and consistency. * Drive continuous process improvement and automation across platforms. * Create, monitor, and track key performance indicators (KPIs) to measure system performance, user satisfaction, and operational efficiency. Education and Experience Required * Bachelor's degree in Accounting, Finance, Information Technology, Mathematics or equivalent working experience AND * 7+ years' experience in the investment industry INCLUDING: * 5+ years' experience with investment operations processes and systems * 5+ years' experience with data management processes, functions, and methodologies * 2+ years' experience as a liaison to IT as a system Product Owner OR * Master's degree in Accounting, Finance, Math or equivalent field AND * 5+ years' experience in the investment industry Preferred * Experience with data visualization software (Tableau, PowerBI etc.) * Experience with BlackRock Solutions Aladdin, Bloomberg, MarkitEDM or other Data Management Platform * Experience with Azure DevOps or similar tool * Experience with SQL Server Management Studio Skills and Abilities Required * Exceptional investigative, analytical, and problem-solving skills * Leader and role model in a highly collaborative environment * Intermediate knowledge of broad investments operations and market data * Well organized with the ability to multi-task and effectively manage changing priorities * Ability to liaise with individuals across a wide variety of operational, functional, and technical disciplines * Ability to translate business needs and problems into viable/ accepted solutions * Ability to work independently with little supervision, as well as in a team * Advanced Knowledge of Microsoft products, Visio * Strong knowledge of the Aladdin product set, common integration patterns (SFTP, APIs, file feeds), and data domains (positions, holdings, prices, transactions) * Proven experience managing vendor relationships and participating in contract/SLA negotiations for enterprise software. #LI-MB1 What you can expect from RGA: * Gain valuable knowledge from and experience with diverse, caring colleagues around the world. * Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought. * Join the bright and creative minds of RGA, and experience vast, endless career potential. Compensation Range: $104,350.00 - $155,350.00 Annual Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits. RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.

You desire impactful work. You're RGA ready RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies, we're the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all. A Brief Overview The Investment Systems Administration Specialist supports and manages critical Investment platforms and vendors, ensuring stability, security, and alignment with business needs. The role combines technical administration, vendor coordination and continuous improvement to optimize how systems are used across the department. The ideal candidate has deep, hands-on experience working in the Blackrock/Aladdin ecosystem (or equivalent enterprise Investment platforms). What you will do * Provide day-to-day application support, including troubleshooting and incident resolution as well as coordination and communication of system upgrades and new releases with business and vendor teams. Engage with vendors to track, escalate, and resolve support tickets. * Lead the technical implementation and deployment of Aladdin modules (and other Investment systems) into our environment - requirements, design, configuration, testing, rollout, and post-go-live support. * Evaluate new BlackRock and other Investment system product releases and modules; translate product capabilities into business use cases and recommended adoption plans for investment, operations, risk, and data teams * Manage relationships with external Investment system vendors including invoice reconciliation and disbursement. * Manage user access, permissions, and entitlements across investment systems. * Manage network access for the Investments department by maintaining role-based groups and coordinating with system access controls. * Maintain vendor repositories and track application versions. * Develop and maintain reporting policies, procedures, standards, and controls to ensure accuracy and consistency. * Drive continuous process improvement and automation across platforms. * Create, monitor, and track key performance indicators (KPIs) to measure system performance, user satisfaction, and operational efficiency. Education and Experience Required * Bachelor's degree in Accounting, Finance, Information Technology, Mathematics or equivalent working experience AND * 7+ years' experience in the investment industry INCLUDING: * 5+ years' experience with investment operations processes and systems * 5+ years' experience with data management processes, functions, and methodologies * 2+ years' experience as a liaison to IT as a system Product Owner OR * Master's degree in Accounting, Finance, Math or equivalent field AND * 5+ years' experience in the investment industry Preferred * Experience with data visualization software (Tableau, PowerBI etc.) * Experience with BlackRock Solutions Aladdin, Bloomberg, MarkitEDM or other Data Management Platform * Experience with Azure DevOps or similar tool * Experience with SQL Server Management Studio Skills and Abilities Required * Exceptional investigative, analytical, and problem-solving skills * Leader and role model in a highly collaborative environment * Intermediate knowledge of broad investments operations and market data * Well organized with the ability to multi-task and effectively manage changing priorities * Ability to liaise with individuals across a wide variety of operational, functional, and technical disciplines * Ability to translate business needs and problems into viable/ accepted solutions * Ability to work independently with little supervision, as well as in a team * Advanced Knowledge of Microsoft products, Visio * Strong knowledge of the Aladdin product set, common integration patterns (SFTP, APIs, file feeds), and data domains (positions, holdings, prices, transactions) * Proven experience managing vendor relationships and participating in contract/SLA negotiations for enterprise software. #LI-MB1 What you can expect from RGA: * Gain valuable knowledge from and experience with diverse, caring colleagues around the world. * Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought. * Join the bright and creative minds of RGA, and experience vast, endless career potential. Compensation Range: $104,350.00 - $155,350.00 Annual Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits. RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.

Posting Details Working Title Administrative Coordinator I (Gen Admin Supv I/Coord I) Role Title Gen Admin Supv I/Coord I Role Code 19221-SW FLSA Exempt Pay Band 04 Position Number 29800051 Agency Laurel Ridge Community College Division Laurel Ridge Community College (Div) Work Location Frederick - 069 Hiring Range The hiring range for this position is $53,770.00-$72,589.00. Salary will be commensurate with competencies and experience. Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule This is a fully remote position; typical hours are Monday - Friday: 8:00am - 4:30pm Sensitive Position No Job Description This fully remote position is responsible for coordinating the scheduling of campus events, ensuring efficient use of college facilities and resources, and serves as the College's Small Purchase Charge Card Administrator. Key responsibilities include maintaining the College's event scheduling system, serving as the primary point of contact for internal event requests, and collaborating with departments within Finance and Administration to ensure event logistics are properly arranged. This role administers the College's Small Purchase Charge Card Program, including issuing and monitoring cards, reviewing transactions for compliance with procurement policies, and ensuring proper documentation, reconciliation, and record keeping. Compensation and Benefits The hiring range for this position is $53,770.00-$72,589.00. Salary will be commensurate with competencies and experience. The position is classified staff and as such is eligible for the benefits package offered by the Commonwealth of Virginia for state agencies. For more information, please visit ********************** Click here to learn about Laurel Ridge Community College. Laurel Ridge Community College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a diverse environment, and strongly encourages applications from women, minorities, individuals with disabilities, and veterans. In compliance with the Americans with Disabilities Act (ADA), Laurel Ridge will provide, if requested, reasonable accommodation to applicants in order to provide access to the application, interviewing, and selection process. Please email ******************* for further information. Sponsorship of an employee's work authorization takes time and requires an ongoing financial investment. Therefore, Laurel Ridge Community College does not have funding to sponsor potential employees in the US on a work visa. We consistently follow this funding model to ensure our practices are not discriminatory. Exceptions would require approval from the college president. Laurel Ridge Community College is an equal opportunity institution providing educational and employment opportunities, programs, services, and activities. While honoring bona fide occupational exceptions as needed, the college shall promote and maintain equal employment and educational opportunities without regard to race, color, religion, disability, sex, sexual orientation, gender identity, ethnicity, marital status, pregnancy, childbirth, or related medical conditions including lactation, age, status as a veteran, national origin, or other non-merit factors. The college also promotes a safe working environment and prohibits sexual misconduct, including sexual violence and harassment. Know your rights! Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications * Experience working in finance, operations, business management, events, or procurement related field * Highly organized and ability to manage and learn a variety of new tasks, processes, policies, and procedures * Skilled in the area of customer relations, focusing on building and fostering positive working relationships with a broad spectrum of customers * Experience analyzing data and researching/gathering information from software systems * Excellent verbal and written communication and collaboration skills in a diverse environment * Strong ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure * Ability to foresee logistical needs and catch errors/oversights in set up or planning Additional Considerations * At least two years of experience in event planning, facilities coordination, or campus operations support, with strong knowledge of event logistics, room setup planning, and coordination * Experience working in a higher education environment * Experience utilizing a state purchase charge card Operation of a State Vehicle No Supervises Employees No Required Travel Travel as per any required duties of the position, such and any required training or attendance at required conferences. Posting Detail Information Posting Number CLS_4223P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/19/2025 Job Close Date 01/04/2026 Open Until Filled Agency Website ************************ Contact Name Faith Gaile Email ********************** Phone Number Special Instructions to Applicants Upload cover letter (this is optional, but recommended) and resume (this is optional, but recommended) and unofficial transcripts (this is optional for all positions except faculty, clinical instructors and tutors). Reference checks, background screenings, and eVerify are required for all Laurel Ridge positions. Satisfactory reference, background screenings are a condition of employment. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: ***************************************************** or call DARS at ************, or DBVI at ************ Additional Information Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: ******************************* EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting ************************************ Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents Optional Documents * Resume * Cover Letter/Letter of Application * Unofficial Transcripts * Other Document * Alternative Hiring Process Letter

Job Description Are you that exceptional administrative professional Remington College is looking for, if so, come and join the Remington family of dedicated, enthusiastic, experienced professionals who believe in the power of sharing their knowledge, motivating others, and putting students first! We're looking for a talented Part-time Campus Administrative Coordinator to join the team at our campus in Dallas. You will report to the Campus President. Essential Duties/Responsibilities: Adheres to all College policies and procedures and operates at all times within state and federal statutes and regulations and within standards of accreditation. Schedules and organizes activities such as meetings, travel, conferences and activities for the Campus President and Campus. Establishes, develops, maintains and updates filing system for the Campus President and the Campus. Retrieves information from files when needed. Sorts and distributes mail. Answers phones for Campus President and Campus. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with Campus receptionist to cover phones. Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. for the Campus President and proofreads copy for spelling, grammar and layout, making appropriate changes. Maintains confidential files and records and compiles regular and special reports as assigned. Maintains confidentiality at all times. Supervises the activities of front-desk personnel, maintenance personnel, outside vendors and contractors, Wonderlic proctors, and security personnel at the Campus, as assigned. Maintains, updates, and distributes staff schedules, phone lists, and vendor lists as assigned. Participates in graduation ceremonies, as assigned. Exercises discretion and independent judgment with respect to specific subject matter areas under his or her administrative guidance. Performs other duties or special projects as assigned. Maintains professional and effective working relationships with all other Campus personnel. Conducts his or her professional and personal life in a fashion that fosters a positive impression of the Campus and the College. Performs the job on site when required. Remote work is appropriate when onsite work is not required. Subject to change if superseded by Human Resource policy regarding remote work. Education/Experience Needed: An associate degree preferred. A minimum of two (2) years of experience in administrative services. Demonstrated competency in word processing, spreadsheet, and Internet software. We offer a competitive salary, along with a comprehensive benefits package that includes health, dental, disability, life, vision, 401K, and flexible spending accounts, for full-time employees. How to Apply Help us train tomorrow's work force! Qualified candidates: Please click the APPLY NOW button. We provide reasonable accommodation where appropriate to applicants with disabilities.

Are you that exceptional administrative professional Remington College is looking for, if so, come and join the Remington family of dedicated, enthusiastic, experienced professionals who believe in the power of sharing their knowledge, motivating others, and putting students first! We're looking for a talented Part-time Campus Administrative Coordinator to join the team at our campus in Dallas. You will report to the Campus President. Essential Duties/Responsibilities: * Adheres to all College policies and procedures and operates at all times within state and federal statutes and regulations and within standards of accreditation. * Schedules and organizes activities such as meetings, travel, conferences and activities for the Campus President and Campus. * Establishes, develops, maintains and updates filing system for the Campus President and the Campus. Retrieves information from files when needed. * Sorts and distributes mail. * Answers phones for Campus President and Campus. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with Campus receptionist to cover phones. * Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. for the Campus President and proofreads copy for spelling, grammar and layout, making appropriate changes. * Maintains confidential files and records and compiles regular and special reports as assigned. * Maintains confidentiality at all times. * Supervises the activities of front-desk personnel, maintenance personnel, outside vendors and contractors, Wonderlic proctors, and security personnel at the Campus, as assigned. * Maintains, updates, and distributes staff schedules, phone lists, and vendor lists as assigned. * Participates in graduation ceremonies, as assigned. * Exercises discretion and independent judgment with respect to specific subject matter areas under his or her administrative guidance. * Performs other duties or special projects as assigned. * Maintains professional and effective working relationships with all other Campus personnel. * Conducts his or her professional and personal life in a fashion that fosters a positive impression of the Campus and the College. * Performs the job on site when required. Remote work is appropriate when onsite work is not required. Subject to change if superseded by Human Resource policy regarding remote work. Education/Experience Needed: * An associate degree preferred. * A minimum of two (2) years of experience in administrative services. * Demonstrated competency in word processing, spreadsheet, and Internet software. We offer a competitive salary, along with a comprehensive benefits package that includes health, dental, disability, life, vision, 401K, and flexible spending accounts, for full-time employees. How to Apply Help us train tomorrow's work force! Qualified candidates: Please click the APPLY NOW button. We provide reasonable accommodation where appropriate to applicants with disabilities.

Monmouth University is seeking applications for a Part-Time, Temporary, Office Coordinator in the Biology department, which is part of the School of Science. This is a temporary, grant-funded position (current contract through 5/31/26) through a contract with Monmouth University for fisheries monitoring related to offshore wind development off the New Jersey coast. Subsequent years are contingent upon yearly project renewal and with funding agency. Additional time is subject to grant renewal. A flexible part-time schedule is available during the week and will be determined upon acceptance of the offer. The incumbent will work as part of a fast-paced team under the direction of Professors Dunton and Adolf at Monmouth University, to provide administrative support to a team of scientists who are monitoring fisheries related to various offshore wind development lease areas. This is an in-person, on-campus, non-remote position. For more information about the department, please visit the Department of Biology web page. Additional Application Material Required: Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. Resume or Curriculum Vitae Optional Documents: Professional References Cover Letter Duties and Responsibilities: Provide support for office functions specific to the Grants and contracts Assist with completing and processing grants paperwork Perform clerical duties, including but not limited to: typing documents, forms, reports, photocopying, faxing, scanning, and filing Process expense vouchers, travel vouchers, and other documents related to vendors and subawards Purchase materials and supplies, including following up with vendors Assist in maintaining and tracking budgets Arrange and confirm meetings Provide support for scheduling travel Proofreading documents, responding and sending email correspondence Other duties as assigned Minimum Qualifications: 1 - 3 years of related experience Basic level knowledge of Microsoft Word/Excel 2016 Must be able to utilize a variety of computer software programs to successfully complete assigned tasks Excellent interpersonal, organizational and communication skills Must be able to treat confidential and sensitive information appropriately Must be able to operate a variety of office equipment Preferred Qualifications: Experience with processing grants and contracts Experience in higher education Questions regarding this search should be directed to: Barbara Santos at ******************** or ************ Note to Applicants: Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position. Working at Monmouth University perks: Earned sick leave: Monmouth University provides its part-time staff employees, including on-call staff and temporary employees, with earned sick leave according to the New Jersey Paid Sick Leave Act. Employee Assistance Program (EAP) Fitness Center - Employees are entitled to use the Fitness Center while employed in their PT or on-call capacity Recreational & Cultural Activities - Athletic and cultural events throughout the academic year are open to employees. Many of these events are open to employees free of charge or at reduced costs University Bookstore discount - Employees receive a ten percent (10%) discount on most items purchased in the University Bookstore. To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University Department: Biology Work Schedule: Flexible schedule based on workload and availability Total Weeks Per Year: October 2025 - May 2026 Hours Per Week: Approximately up to 10 hours per week; flexibility for slightly more or less, or as needed Expected Salary: $20.00 per hour Union: N/A Job Posting Close Date Open until filled

Market Range: 06 Hiring Salary: $19.67/Hourly JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of an assigned supervisor, the Administrative Associate 3 performs a wide range of complex administrative and clerical duties in support of the Department of Medicine. EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Four (4) years of administrative support experience performing duties as described; OR Associate's Degree and two (2) years of administrative support experience; OR a combination of education and experience to equal four (4) years. KNOWLEDGE, SKILLS, AND ABILITIES: Proficient computer skills in all aspects of Microsoft Office and medical terminology. Ability to work independently and adapt to changing priorities. Ability to communicate effectively. Serves as the administrative support to the assigned divisions concerning matters of the staff, Postdocs and faculty while monitoring and instructing Citi training, HIPPA, ECR, purchasing, time management, IRB/IACUC preparation for submission through DASH/Oracle, grant submission through the Cayuse system, financial and other University policies and procedures to ensure adherence. Assists with the coordination of faculty recruitment, faculty certification, and promotion processes. Complies and analyzes data required for administrative and financial reports including GME-specific reports. Coordinates division events- including but not limited to conferences, seminars, and routine department meetings. Purchases and maintains inventory and equipment for various areas. Maintains relationships with various community organizations, agencies, and hospitals. Assists with the financial and personnel operations of the division. Monitors budgets for division state-funded accounts and grants. Processes accounts payables and receivables including procurement card purchasing and reconciliation. Assists with acquiring articles from journals, books, and other material for faculty use in teaching. Assists with training of new administrative support and departmental staff. Performs other duties as required and assigned.

Job Category Regular Support Staff FVTC Worksite Wautoma Regional Center Hours Per Week 28 Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal. This position is responsible for providing outstanding service to students, instructors, and general public in the community by providing customer information and knowledge of all aspects of the college, admissions process, programs, school policies, billing practices, and facilitating the daily operation of the Regional Center. Normally work will be performed at the Regional Center, but staff may be assigned to work remotely under certain circumstances with prior authorization of the manager. Essential Functions and Responsibilities The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned. * Serves as the initial customer service contact for all student services. Assess student needs and provide direct assistance in helping students apply to the College, enroll in class, collect documents, process payments, and apply for funding. Understand and communicate program plans, checklists, and admissions requirements. * Process enrollments for student records for all in-person, mail-in, email and contract classes; maintain daily log files and records regarding individual student academic record, process unofficial transcript requests, process receipts and mail to students. * Provide information on all FVTC programs to prospective students which requires understanding the programs, courses, and student services at the College. Assess student needs and provide referrals to college and community resources to support the educational goals of the student. * Utilize the CRM system to enter leads appropriately and ensure targeted communication is distributed per established rules to prospective students. This includes collaborating with the CRM Enrollment/Retention Specialist to provide feedback to influence strategies to successfully meet the needs and demands of customers. * Provide one-on-one and/or group intake sessions for incoming students to discuss FVTC program requirements, scheduling classes, paying for college, and developing a plan for transition from their current situation to being an enrolled student. This may include collaboration with faculty and other departments across the College. Assist with Open House, New Student Orientation, tours, and other Student Services/Student Life activities. * Address Student Financial Services questions (student payments, payment plan enrollment, general financial aid questions). Serves as primary contact for third party billing for classes and governmental agencies. * Serve as College cashier - open/close cashier office, balance/reconcile daily collection, create bank deposit slip, verify all center deposit slips, and personally transport all deposits to the bank. * Administer and monitor standardized testing sessions and collect, score, record, and report results. Proctor tests for outside organizations, and internal departmental exams. Maintain security of testing materials and environment. Interpret college entrance assessments. Inform students and staff about policies, procedures, and operations of the testing center. Administering a variety of academic and skills tests. * Serve as the center instructional contact by assisting instructor, student, and community entities. This may involve room set up, supplies, assist with virtual and online class connectivity, blackboard, zoom or other modes of virtual communications. * Compose, design and/or edit correspondence, reports, forms, agendas, presentations, minutes, and create and distribute flyers for class offerings. Create and develop advertisements for social media (Facebook), radio, and local newspapers following FVTC marketing protocol. * Responsible for determining the nature of emergency messages and following proper procedure to contact student. In the absence of the manager, serves as the security personnel at the outreach location including emergency evacuations. Disarms the building at the start of the day and/or secures and closes the building. Non-Essential Functions and Responsibilities * Cross-train in all regional center functions. * Contribute ideas to, and help develop new initiatives including new courses, etc. in an effort to expand the regional center offering and presence in the community. * Gather, coordinate, maintain, and monitor the college's processes to provide and create reports for internal and external use in reporting to the State and Federal government and auditors as needed. * Willingness to travel to off-site locations for class registration and informational programs. * Provide assistance in contracting to include hospitality, room set up, instructor support, etc. * Proctor and schedule exams for other educational entities. Minimum Qualifications Education and/or Experience Requirements: * Associate degree in Administrative Assistant or related field. * Two years of recent relevant office and customer service experience. Licenses, Certifications, and Other Requirements: * Intermediate skills in Microsoft Word, Excel and Outlook. Proficiency in Workday is preferred. In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. Work Environment * Work must be completed in person. Work environment may change based upon college needs. Physical Requirements * Sitting: This role requires extended periods of sitting while performing tasks and utilizing computer systems. * Mobility: While much of the work is desk-based, occasional mobility may be necessary for attending meetings, office tours, or events within the workplace. * Lifting and Carrying: The role requires occasional/continuous lifting and carrying of light to moderate items (20 pounds). * Climbing: Capability to climb stairs or ladders, if applicable to the job. * Fine Motor Skills: This role may need precise hand movements or manual dexterity for activities such as writing on a whiteboard, demonstrating experiments, or using instructional technology like computers. * Repetitive Motions: Capacity to perform repetitive motions, such as typing, without discomfort or injury. * Communication: Clear verbal and written communication skills are essential for interacting with employees, candidates, and stakeholders, both in-person and through electronic means. * Travel: Support staff position may require travel for professional development. * Driving: Valid driver's license and ability to operate a vehicle, if driving is a requirement of the position. EOE/ADA Statement Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Nothing in this limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change. Additional Information Starting Range: $21.88 - $25.74 per hour Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data. Note: Internal applicants' wage will be based upon the applicable compensation guidelines. At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce. Our comprehensive benefits package includes medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options. Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods. We offer life and disability insurance, with options for additional coverage. Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training, certifications, and tuition reimbursement. Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent/Child Center (onsite child care), library, café, printing services, Trilogy Salon & Spa, and more. Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities. For questions regarding the College's nondiscrimination policy, contact: Rayon Brown - ************************ (Affirmative Action), **************** (sex-based discrimination or harassment), or Dan Squires - *************************** (Disability related discrimination).

The University of Iowa Health Care is looking for an Administrative Services Coordinator (ASC) who will support the Department of Neurology Outpatient Clinics. This position performs daily administrative and clinical operational support duties, including serving as receptionist, as well as providing extensive communication with patients and external entities to manage pre-visit, visit and post-visit activities. Responsibilities include coordinating patient and physician schedules, acting as access navigator, providing check-in duties, attending patients in exam rooms, and assisting with check out and scheduling follow-up appointments. Job Duties to Include: * Assists with reception/patient check-in/check-out duties for the Neurology Clinic and Neuropsychology Clinic; checking-in patients and opening/closing clinics for the day. * Assists with daily staffing needs as requested by the Clinical Operations Supervisor to ensure adequate staffing is met. * Gathers patient demographics. Explain HIPPA policy and obtain patient signatures. * Obtains signatures on forms to allow patient information to be sent to insurance companies. * Refers to EPIC documents as needed to answer questions regarding patient appointments. * Directs patients to various tests and research study locations. * Orders transportation for patients through volunteer services and EPIC. * Answers phones at reception and direct calls to the appropriate services. * Enters physician referral information into EPIC as needed. * Distributes parking stickers and maintain accurate records. * Collects co-payments at time of check-in. * Performs as back-up for support staff during absences, assisting with scheduling patient appointments/tests and other duties for support services schedulers as needed. * Assists patients and staff with benefits investigation and enrollment of patients into prior auth status (e.g., infusions, pharmacy). This includes communicating with patients, pharmacists and/or providers to gather relevant information; initiating and following through for required prior authorizations, which may include pharmacy or medical authorizations; and assisting clinical pharmacy specialists or other providers with initiation of appeals when applicable. * May provide Qgenda maintenance assistance to Clinical Services Coordinator and serve as backup for Qgena-related tasks. * Performs miscellaneous clerical duties as assigned. * Performs as primary contact for the Neurology Labs by providing information and responding to inquiries, gathering medical information from patients, and providing information using available resources. * Prepares and administers correspondence to patients about clinic visits and research, and communicates patient needs to the clinical team. * Communicates with other clinical sites internal and external and manages communications between clinical team and the various research programs as needed. * Utilizes existing resources and learns to achieve or exceed desired outcomes of current and future organizational goals/needs. * Meets or exceeds customer service needs and expectations and provide excellent service in a direct or indirect manner. * Effectively transmits and interprets information through appropriate communication with internal and external customers. Percent of Effort: 100% Schedule: Monday - Friday, 8:00am to 5:00pm with a 1-hour lunch. No nights; no weekends; no holidays. Pay Grade: 2B - **************************************** The University of Iowa Health Care Medical Center-recognized as one of the best hospitals in the United States-is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. Required Qualifications: * Bachelor's Degree or an equivalent combination of education and experience * 1 year experience in a medical/clinic setting. * Recent working experience with electronic health records (e.g., Epic) * Proficiency in computer software applications (e.g., MS Word, Excel, Outlook) * Excellent written and verbal communication skills Desired Qualifications: * Experience with patient scheduling, clinical schedule workflows, or coordination of patient activities. * Knowledge of University of Iowa Health Care policies and procedures * Experience working with spreadsheets and database data entry. * Demonstrated ability to be self-directed and demonstrate excellent judgment in prioritizing multiple projects and assignments. Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. This position is not eligible for University sponsorship for employment authorization. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to five (5) professional references will be requested at a later step in the recruitment process. In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission: * Resume * Cover Letter For additional questions, please contact Lydia Davidson at ************************. Additional Information * Classification Title: Admin Services Coordinator * Appointment Type: Professional and Scientific * Schedule: Full-time * Work Modality Options: On Campus Compensation * Pay Level: 2B Contact Information * Organization: Healthcare * Contact Name: Lydia Davidson * Contact Email: ************************

The Department of Epidemiology is searching for a candidate to coordinate and perform administrative support activities for the department. Responsibilities: Operational Support and Management: Provide administrative support of daily operations in the Department of Epidemiology. Duties include managing schedules including the DEOs schedule, arranging department activities and events, scheduling meetings, and making travel arrangements for faculty, staff, students, and visitors to the department. Plan and arrange logistics for conferences, courses and training events including making travel and conference arrangements. Plans and arranges departmental receptions and gifts. Coordinates department events including making space reservations and managing catering orders. Recognizes and serves as a point of contact to solve facilities and equipment needs. Report maintenance issues as needed. Monitor department supply inventory and order supplies as needed. Manages departmental space including updating the UI Space Survey; assist with Epi Suite key & access requests; and facilitate furniture purchases and reconfigurations. Oversee shared department spaces including kitchenette for tidiness. Human Resources: Exercise a high level of discretion while working with confidential information. Compiles and organizes materials for faculty reviews, including promotion and tenure. Notifies DEO and faculty members in advance and schedules review meetings (annual, reappointment, 5-year post-tenure) and arranges any external reviews. Collect, compile, and update faculty records, including curriculum vitas and Academic & Professional Records (online database) Coordinate faculty recruitment and seminar speaker visits. Prepare and organize itineraries. Arrange transportation, accommodation, meals, meetings, and seminar rooms for a successful visit. Process necessary travel and accounting paperwork for reimbursements and expenses. Financial Responsibility: Facilitate department purchases using Facilitate department purchases using procurement card. Work with University Shared Financial Services to process financial forms including procurement card vouchers, ProTrav forms, PREQ forms, eBuy orders, and internal requisitions for departmental activities. Participate in the receiving process for invoice payments. Assists Epi Faculty with grant applications by processing routing forms and compiling required documentation such as bio-sketches, other support, and letters of support. Conducts reconciling and other post-award activities as assigned. Strategic Planning: Assists in the coordination/preparation of Epi strategic plans. Establishes timelines, reminds contributors, proofs, and edits. Assists in the coordination/preparation of Departmental reviews. Information Management: Develops, creates, and maintains content for Epi websites and the Epi display boards and posters. Monitor department digital signage, including creating slides as needed, accessing the CPH collection of digital signs, and keeping the displayed information current. Manages departmental administrative folder organization, including faculty files, working with CPH IT for structure and permissions. Maintains up-to-date email lists (faculty, staff, students, building occupants, etc.) Communications Management: Serves as point of contact for internal and external constituents. Serves as a liaison to students, faculty, staff, college, other University departments and public regarding policies, procedures, information and protocol to direct appropriate referrals. Serve as the department Building Emergency Floor Coordinator for CPH Building Emergency Action Plan. Compose letters and other documents for Epidemiology DEO and Administration; monitor follow-up on all correspondence that require responses and written replies; create templates and form letters. Represents Epi programs and projects at professional meetings, symposia, conferences, workshops, and other events. Exercise sound judgment and discretion when communicating sensitive or confidential information, ensuring that all interactions are conducted in a professional manner in accordance with organizational policies and standards. About Iowa: Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution. Required: A bachelor's degree in an appropriate discipline or an equivalent combination of education and experience Demonstrated careful attention to detail and accuracy, ability to handle multiple tasks, establish priorities and manage frequent changes in schedule At least 6 months related administrative and/or program experience Demonstrates a high level of written and oral communication and relationship-building skills to clearly communicate and work with a variety of individuals and groups in a constructive and collaborative manner while maintaining strict confidentiality Must be proficient in computer software applications such as MS Word and MS Outlook (calendar and email) At least 6 months' experience coordinating and maintaining calendars and schedules Highly Desired: Proficiency in arranging virtual meetings Ability to initiate and take independent action along with excellent problem-solving skills Desired: Ability to continuously learn and adapt to a changing environment and utilize knowledge in varying situations Some knowledge of the University of Iowa policies, procedures and regulations Position and Application Details: To be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission: * Resume * Cover Letter Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Michele Hogue *********************** Additional Information * Classification Title: Admin Services Coordinator * Appointment Type: Professional and Scientific * Schedule: Full-time * Work Modality Options: On Campus Compensation * Pay Level: 2B Contact Information * Organization: College of Public Health * Contact Name: Michele Hogue * Contact Email: ***********************

BASIC FUNCTION The Department of Internal Medicine is seeking an Administrative Services Coordinator to provide administrative services through the coordination and support of activities for the Division of Gastroenterology and Hepatology. This position will contribute to the success of the division through management of faculty activities and daily operations. KEY AREAS OF RESPONSIBILITY Operational Support and Management: * Support the daily operations of the Division of Gastroenterology and Hepatology including coordination of specialized and routine events and activities * Provide administrative support to assigned faculty members, including, but not limited to managing and organizing schedules, assisting with travel arrangements, developing, and distributing correspondences, assisting with grant applications (as needed) and prioritizing events/meetings. * Monitor required faculty compliances and required attendance and provide basic guidance and advice. * Assist in the onboarding of new faculty members, including scheduling new faculty for appropriate training and orientation sessions. Work with Division Specialist & Administrator to identify office space and any other needs during onboarding. * Assist in the preparation of required periodic and/or special reports. * Assist with phone and fax coverage for the division when necessary. * Assist with travel arrangements and meetings/ conferences for faculty and staff. * Support the daily operations of the department faculty and staff. * Other duties as assigned Human Resources (HR): * Exercise basic knowledge of HR policies and procedures as they apply to the physician, or advanced practice provider. * Monitor faculty mandatory compliances, required attendance, and provide basic guidance and advice. * Provide basic guidance and direction. Financial Responsibility: * Initiate purchasing requests for faculty. * Prepare financial reimbursements, monitor accounts, and reconcile university P-cards. Strategic Planning: * Assist the fellowship coordinator with development of social media strategies Information Management: * Communicate with department, college, and university resources as well as outside agencies. Communications Management: * Assist Administrative Service Specialist with Qgenda, Smartweb, AskIM, and Epic programs requests to faculty. * Serve as liaison to faculty, staff, students, alumni, and the public. Required Qualifications: * Bachelor's degree or an equivalent combination of education and experience is required. * Proficiency in computer software applications including Microsoft Word, Outlook, PowerPoint, and Excel. * Ability to work outside of normal office hours when needed. * Excellent customer service, public contact, demonstrated professionalism, and written/verbal communication skills. * Demonstrated work experience of administrative office support (6 months- 1 year). Desired Qualifications: * Experience with EPIC and Qgenda. Experience with cash handling, procurement, or travel coordination. * A working proficiency and success in organization and planning tasks, processing detailed information with a high level of accuracy and meeting deadlines. * Knowledge of University policies, procedures, regulations, and guidelines as well as familiarity with UI Health Care. * Application of the communication techniques and relationship building skills that develop the ability to work with a variety of individuals and groups in a constructive and collaborative manner is desirable. Position and Application Details In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission: * Resume * Cover Letter Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For additional questions, please contact **********************. Additional Information * Classification Title: Admin Services Coordinator * Appointment Type: Professional and Scientific * Schedule: Full-time Compensation * Pay Level: 2B Contact Information * Organization: Healthcare * Contact Name: Ashley Nelson * Contact Email: **********************

The University of Iowa Department of Obstetrics and Gynecology is seeking an Admin Services Coordinator. The coordinator will provide executive level administrative support for the Midwifery division director and division faculty. The coordinator is responsible for performing complex administrative and financial assistance requiring contact with deans, directors, department heads, upper-level executives, public and private officials. This position requires a high level of independent thinking, judgment, and the ability to prioritize. Position Responsibilities: * Maintain effective working relationships with and serve as a primary contact for the Midwifery Division * Proactively manage CNM clinical schedules in QGenda / Epic Teamwork * Manage complex schedules, requiring judgment in determining meeting needs, discretion related to calendar activities, prioritization of appointments and synthesizing multiple electronic calendar systems. * Make decisions and exercise a high level of autonomy while providing administrative/operational support and management * Evaluate request and exercise discretion and judgement in providing confidential information to appropriate parties * Collect and compile information for reports and various communications, requiring informational searches and a knowledge of the operations of both the assigned and related work areas * Manage data to design specialized reports, spreadsheets and presentations in response to multiple requests; create, maintain and update records and information and databases related to various division activities * Work collaboratively with multidisciplinary teams in the Department of OBGYN to support, maintain, and drive quality/performance improvement initiatives * Assist with travel arrangements, ELMS, purchasing supplies, handling correspondence and meeting minutes * Process payments on purchasing card for items such as memberships, subscriptions, medical licenses and/or certifications, as approved * Assist in the hiring and onboarding process for Faculty in conjunction with HR Manager * Support continuing medical education and general education activities, such as conference registration, lectures, teachings, etc. * Establish programs that improve functionality and support the division's objectives * Other duties as assigned Required Qualifications: * Bachelor's degree in Business Administration or related field, or an equivalent combination of education and experience * 1 - 3 years of experience in an administrative support role for academic medical faculty and leadership * Proficient in Microsoft Office suite (Word, Excel, Power Point, Outlook, Teams) * Working knowledge of web-based tools, databases, and internet searches * Superior written, verbal, and interpersonal communication skills * Demonstrated experience in providing superior customer service in an academic environment * Demonstrated exceptional attention to detail, planning, and follow-up skills * Demonstrated independent thinking skills to develop alternative solutions and solve problems * Ability to initiate and take independent action while working as part of a team * Ability to proactively establish priorities and meet deadlines Desired Qualifications: * Knowledge of University of Iowa Policies and Procedures * Experience with Epic * Experience with Qgenda / Epic Teamwork * Ability to communicate effectively with staff, students, and the public * Ability to make decisions requiring interpretation and judgment * Ability to follow oral and written instructions and interpret institutional and other policies accurately * Ability to gather, analyze and display data in appropriate format and keep accurate records * Knowledge of medical terminology Position and Application Details: * In order to be considered for an interview, applicants must upload a cover letter and resume and mark them as a relevant file to the submission. * Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. * Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. * For additional questions please contact Cassie Burrill at ************************. Additional Information * Classification Title: Admin Services Coordinator * Appointment Type: Professional and Scientific * Schedule: Full-time * Work Modality Options: Hybrid within Iowa Compensation * Pay Level: 2B Contact Information * Organization: Healthcare * Contact Name: Cassie Burrill * Contact Email: ************************

Job Description At Clarke University, we look for individuals who lead from the heart and embrace our values of education, charity, justice, and freedom. By creating a community focused on care, we empower everyone at Clarke to do and be their best. We offer meaningful work, a safe and friendly work environment, and an outstanding benefits package including tuition remission, paid holidays vacation and sick time, and extensive professional development opportunities. So, if you're looking for a place you can make a positive impact, we hope you'll consider our One Clarke, One Community. Clarke invites applications for a full-time Office Coordinator in the Education Department. This position Performs administrative, clerical, and record-keeping duties in support of the operation of the Education Department. The Office Coordinator will work collaboratively with faculty members and assist students. The ideal candidate will possess the following: High School diploma or GED plus 4 years of experience in a similar position or equivalent education and experience. Excellent communication skills Demonstrated ability for attention to detail and the ability to organize information and prioritize tasks Ability to work collaboratively, as well as independently To apply, please apply online at ******************************** Clarke University is committed to fostering a welcoming campus community that celebrates the unique contributions of each person and promotes an inclusive learning environment. Clarke University does not discriminate against any employee or any applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.

At Clarke University, we look for individuals who lead from the heart and embrace our values of education, charity, justice, and freedom. By creating a community focused on care, we empower everyone at Clarke to do and be their best. We offer meaningful work, a safe and friendly work environment, and an outstanding benefits package including tuition remission, paid holidays vacation and sick time, and extensive professional development opportunities. So, if you're looking for a place you can make a positive impact, we hope you'll consider our One Clarke, One Community. Clarke invites applications for a full-time Office Coordinator in the Education Department. This position Performs administrative, clerical, and record-keeping duties in support of the operation of the Education Department. The Office Coordinator will work collaboratively with faculty members and assist students. The ideal candidate will possess the following: * High School diploma or GED plus 4 years of experience in a similar position or equivalent education and experience. * Excellent communication skills * Demonstrated ability for attention to detail and the ability to organize information and prioritize tasks * Ability to work collaboratively, as well as independently To apply, please apply online at ******************************** Clarke University is committed to fostering a welcoming campus community that celebrates the unique contributions of each person and promotes an inclusive learning environment. Clarke University does not discriminate against any employee or any applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.

The Laboratory of Atomic and Solid State Physics (LASSP) has an immediate opening for a temporary Administrative Coordinator. This position is an in-person anchor of our administrative team, providing a consistent, welcoming presence and ensuring smooth daily operations. The Opportunity As a primary point of contact for faculty, students, and visitors, the coordinator oversees seminars and small events while supporting onboarding, travel, facilities, and communication across the unit. The position provides continuity, coordination, and problem-solving that enable LASSP's research and intellectual exchange to thrive. This role represents LASSP to visitors and campus partners, ensuring that the department's physical and operational environment reflects the excellence of its scientific mission. The successful candidate will combine warmth, professionalism, and precision-anticipating needs, communicating clearly, and maintaining accuracy and follow-through in a dynamic academic setting. Curiosity, flexibility, and sound judgment are essential, as is an appreciation for the vital role administrative staff play in advancing LASSP's and Cornell's research and educational missions. The coordinator will be adept with Cornell business systems and modern communication tools (e.g., Outlook, Excel, Canva), eager to learn new processes, and committed to fostering inclusion, reliability, and continuous improvement. This position collaborates closely with colleagues in the Department of Physics, Department of Applied and Engineering Physics, and Cornell Research & Innovation (R&I), as well as partners in R&I Facilities, Communications, and Finance, to support a well-run, cohesive, and welcoming academic community. This is a temporary full-time position (39 hours/week) with an anticipated appointment of six months and it is eligible for benefits. The hourly rate for this position will be $26.41-$27-13. What We Need To apply, please submit a cover letter and resume. Both materials are required for consideration. Visa sponsorship is not available for this position. When reviewing your application, we will look for evidence of the following qualifications: Associate's degree and 2-4 years of experience in an office or high-traffic customer service environment, or equivalent combination of education and experience Demonstrated ability to communicate professionally and effectively in person and in writing Proven ability to prioritize, multi-task, and problem-solve in a fast-paced environment Strong attention to accuracy and detail Experience coordinating events and making travel arrangements Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook, Teams; ability to learn new Cornell business systems (Concur, EShop, Key Access, etc.) Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members Although not required, the following attributes would be great to have: Familiarity with Cornell systems (Concur, KFS, Workday, EShop, Key/Access) Experience with Canva, Adobe Creative Suite, or other design tools Basic website or digital signage management experience Rewards and Benefits This position is located in Ithaca, New York on the campus of Cornell University. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. University Job Title: Temporary Administrative Assistant, Senior Job Family: Temporary Administration Level: No Grade - Hourly Pay Rate Type: Hourly Pay Range: Refer to Posting Language Remote Option Availability: Onsite Company: Contact Name: Kathy McKee Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-12-05

The Laboratory of Atomic and Solid State Physics (LASSP) has an immediate opening for a temporary Administrative Coordinator. This position is an in-person anchor of our administrative team, providing a consistent, welcoming presence and ensuring smooth daily operations. The Opportunity As a primary point of contact for faculty, students, and visitors, the coordinator oversees seminars and small events while supporting onboarding, travel, facilities, and communication across the unit. The position provides continuity, coordination, and problem-solving that enable LASSP's research and intellectual exchange to thrive. This role represents LASSP to visitors and campus partners, ensuring that the department's physical and operational environment reflects the excellence of its scientific mission. The successful candidate will combine warmth, professionalism, and precision-anticipating needs, communicating clearly, and maintaining accuracy and follow-through in a dynamic academic setting. Curiosity, flexibility, and sound judgment are essential, as is an appreciation for the vital role administrative staff play in advancing LASSP's and Cornell's research and educational missions. The coordinator will be adept with Cornell business systems and modern communication tools (e.g., Outlook, Excel, Canva), eager to learn new processes, and committed to fostering inclusion, reliability, and continuous improvement. This position collaborates closely with colleagues in the Department of Physics, Department of Applied and Engineering Physics, and Cornell Research & Innovation (R&I), as well as partners in R&I Facilities, Communications, and Finance, to support a well-run, cohesive, and welcoming academic community. This is a temporary full-time position (39 hours/week) with an anticipated appointment of six months and it is eligible for benefits. The hourly rate for this position will be $26.41-$27-13. What We Need To apply, please submit a cover letter and resume. Both materials are required for consideration. Visa sponsorship is not available for this position. When reviewing your application, we will look for evidence of the following qualifications: * Associate's degree and 2-4 years of experience in an office or high-traffic customer service environment, or equivalent combination of education and experience * Demonstrated ability to communicate professionally and effectively in person and in writing * Proven ability to prioritize, multi-task, and problem-solve in a fast-paced environment * Strong attention to accuracy and detail * Experience coordinating events and making travel arrangements * Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook, Teams; ability to learn new Cornell business systems (Concur, EShop, Key Access, etc.) * Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members Although not required, the following attributes would be great to have: * Familiarity with Cornell systems (Concur, KFS, Workday, EShop, Key/Access) * Experience with Canva, Adobe Creative Suite, or other design tools * Basic website or digital signage management experience Rewards and Benefits * This position is located in Ithaca, New York on the campus of Cornell University. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. * Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. University Job Title: Temporary Administrative Assistant, Senior Job Family: Temporary Administration Level: No Grade - Hourly Pay Rate Type: Hourly Pay Range: Refer to Posting Language Remote Option Availability: Onsite Company: Contact Name: Kathy McKee Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: * Prior relevant work or industry experience * Education level to the extent education is relevant to the position * Unique applicable skills * Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-12-05

To advance the college's mission, vision, principles, values and strategic initiatives through continuous improvement decisions. Under limited supervision and with a high degree of independent judgment, this position provides comprehensive administrative and operational support to The Hotel team-particularly Human Resources and the Event Reception Center. This role requires strong organizational skills, attention to detail, and the ability to collaborate with College and Hotel departments. Responsibilities include HR support, communications, recordkeeping, and event coordination. UNIVERSAL CORE COMPETENCIES: * Advocate for Continual Improvement- empowering each other to identify opportunities for excellence. * Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions. * Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment. * Perseverance- commitment to excellence even in the face of adversity or delay in achieving success. * Lead- regardless of title, through positive influence. * Welcome and greet diverse clientele and guests entering Kirkwood Center. * Provide administrative support including scheduling, recruiting, onboarding, communication, reporting, proofreading, and recordkeeping. * Answer telephones; respond to inquiries and follow up as needed. * Manage log-in codes and job assignments within the timekeeping system and file online new hire paperwork. * Prepare signage, daily agendas and weekly event reviews and assist with facility-use planning for events, classes, and conferences. * Support event/conference registration, customer support, and policy compliance. * Maintain facility cleanliness, organization, and readiness for events. * Maintain databases and filing systems; ensure accurate and organized records. * Track required training and assist in scheduling. * Lead the Hotel's Employee Engagement Committee, coordinating meetings, initiatives, and recognition programs and fun events. * Create, update, and maintain visually interesting bulletin boards, digital displays, and staff communications. * Develop and publish employee newsletters. * Drive Hotel vehicles to transport documentation, supplies, or materials. * Perform other duties as assigned PERFORMANCE EXPECTATIONS: * Promote a welcoming and inclusive environment. * Remain flexible and responsive to operational needs. * Exhibit strong problem-solving skills and initiative. * Use sound judgment with minimal supervision. * Serve as a positive role model and coach for students and employees. * Maintain consistent attendance and professionalism. The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. * Communicate clearly and accurately in both oral and written formats. * Maintain organization, accuracy, and attention to detail. * Work effectively in a fast-paced environment with frequent interruptions. Sedentary to light work, including frequent sitting; occasional stooping, kneeling, standing, crouching, and lifting up to 20 pounds; frequent reaching, grasping, walking, pushing/pulling, and repetitive motion; constant talking, listening, and computer use. Frequent interruptions and distractions. * High school diploma or equivalent. * Proficiency with Microsoft Office products. * Proficiency in Canva, Publisher or other content creation software. * Knowledge of standard office equipment. PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS: * Post-secondary degree. * Two years of administrative experience. * Valid lowa driver's license and acceptable driving record as verified through continuous Motor Vehicle Record monitoring