Administrative Specialist jobs at University of Maine

The School is seeking a temporary, full-time CL3 Administrative Specialist to provide essential support in the areas of student services and finance. This full-time, 40-hours per week, temporary position pays $21.09/hr. The CL3 Administrative Special will be responsible for a range of finance, personnel-related, and student support tasks. Key responsibilities include serving as the primary point of contact for students and the general public by staffing the main office; providing procurement services for the School of Social Work including purchasing, processing travel and expense reports in the Concur system and provides accounts receivable and accounts payable support; processing unit human resources and payroll forms including but not limited to faculty summer salary, PATFA teaching contracts, student hiring paperwork, temporary appointments, hiring requisition templates, additional compensation and stipend forms; reconciling all financial accounts managed by SSW on a monthly basis; assisting in other financial projects and reporting as needed; researching potential expenditures and providing data and recommendations; assisting with preparation and management of department budget; monitoring and maintaining inventory and ordering supplies; coordinating searches for salaried and hourly positions; serving as liaison for faculty regarding contracts and payroll issues; tracking and reporting of re-appointments and tenure; troubleshooting technological problems and coordinating with technical support services; providing general support to full- and part-time faculty, including assisting with correspondence; creating and maintaining files and databases for BSW and MSW student records and information; coordinating with other units on campus (ELH Academic Support Center, Graduate School, Student Records) to meet student needs; organizing and providing administrative support for School events; maintaining the School's website; and other duties and reasonably assigned. About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer. Qualifications: Required: 60 credits or more of higher education or equivalent work experience and training. Minimum of three years of administrative/office experience. Comprehensive knowledge and experience with Google Suite, including Sheets, Docs, Forms, and Calendar. Extensive knowledge and experience with Microsoft Office Suite required, including Word, Excel, Publisher, and PowerPoint. Knowledge and experience with Microsoft business analytics applications such as PowerBI. Digital media (i.e. Canva) and website support (i.e. WordPress) experience. Experience with video conference software (i.e. Zoom or Teams). Demonstrated skills in operating office equipment (i.e. printers, copiers, scanners, etc.). Proven written, oral, electronic, and interpersonal communication skills. Demonstrated ability to prioritize and manage workload with changing priorities and multi-task in a fast-paced, team-oriented, and student-centered environment. Preferred: Associate's degree. Knowledge of and/or experience with social work and/or the human services. Other Information: To be considered for this position you will need to “Apply” and upload the documentation listed below: 1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30 p.m. EST on January 9, 2026. For questions about the search, please contact search committee chair Elizabeth Armstrong. The successful applicant is subject to appropriate background screening. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call ************.

You desire impactful work. You're RGA ready RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies, we're the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all. A Brief Overview The Investment Systems Administration Specialist supports and manages critical Investment platforms and vendors, ensuring stability, security, and alignment with business needs. The role combines technical administration, vendor coordination and continuous improvement to optimize how systems are used across the department. The ideal candidate has deep, hands-on experience working in the Blackrock/Aladdin ecosystem (or equivalent enterprise Investment platforms). What you will do * Provide day-to-day application support, including troubleshooting and incident resolution as well as coordination and communication of system upgrades and new releases with business and vendor teams. Engage with vendors to track, escalate, and resolve support tickets. * Lead the technical implementation and deployment of Aladdin modules (and other Investment systems) into our environment - requirements, design, configuration, testing, rollout, and post-go-live support. * Evaluate new BlackRock and other Investment system product releases and modules; translate product capabilities into business use cases and recommended adoption plans for investment, operations, risk, and data teams * Manage relationships with external Investment system vendors including invoice reconciliation and disbursement. * Manage user access, permissions, and entitlements across investment systems. * Manage network access for the Investments department by maintaining role-based groups and coordinating with system access controls. * Maintain vendor repositories and track application versions. * Develop and maintain reporting policies, procedures, standards, and controls to ensure accuracy and consistency. * Drive continuous process improvement and automation across platforms. * Create, monitor, and track key performance indicators (KPIs) to measure system performance, user satisfaction, and operational efficiency. Education and Experience Required * Bachelor's degree in Accounting, Finance, Information Technology, Mathematics or equivalent working experience AND * 7+ years' experience in the investment industry INCLUDING: * 5+ years' experience with investment operations processes and systems * 5+ years' experience with data management processes, functions, and methodologies * 2+ years' experience as a liaison to IT as a system Product Owner OR * Master's degree in Accounting, Finance, Math or equivalent field AND * 5+ years' experience in the investment industry Preferred * Experience with data visualization software (Tableau, PowerBI etc.) * Experience with BlackRock Solutions Aladdin, Bloomberg, MarkitEDM or other Data Management Platform * Experience with Azure DevOps or similar tool * Experience with SQL Server Management Studio Skills and Abilities Required * Exceptional investigative, analytical, and problem-solving skills * Leader and role model in a highly collaborative environment * Intermediate knowledge of broad investments operations and market data * Well organized with the ability to multi-task and effectively manage changing priorities * Ability to liaise with individuals across a wide variety of operational, functional, and technical disciplines * Ability to translate business needs and problems into viable/ accepted solutions * Ability to work independently with little supervision, as well as in a team * Advanced Knowledge of Microsoft products, Visio * Strong knowledge of the Aladdin product set, common integration patterns (SFTP, APIs, file feeds), and data domains (positions, holdings, prices, transactions) * Proven experience managing vendor relationships and participating in contract/SLA negotiations for enterprise software. #LI-MB1 What you can expect from RGA: * Gain valuable knowledge from and experience with diverse, caring colleagues around the world. * Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought. * Join the bright and creative minds of RGA, and experience vast, endless career potential. Compensation Range: $104,350.00 - $155,350.00 Annual Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits. RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.

The Administrative Coordinator provides advanced administrative support to the School of Molecular and Physical Sciences. This role involves managing a wide variety of administrative functions, including handling confidential and sensitive matters. The successful candidate will be detail-oriented, possess excellent communication skills, and be able to build and maintain positive relationships with stakeholders. Responsibilities include performing advanced technical and specialized office support, balancing complex priorities, deadlines, and project schedules, and exercising independent judgment, technical expertise, tact, discretion, and professionalism. The expected pay is $19.57 per hour (annualized to $40,706). Total compensation is $56,273 to $71,401, depending on which medical and dental plans are selected. About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview * Multiple health and dental plan options, plus vision coverage. * Up to 8% retirement plan match. * Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. * Educational benefits: * UNE tuition waiver for employees, spouses, and domestic partners. * UNE tuition waiver for dependents of employees with 1 year of full-time service. * 50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits Overview Responsibilities * Independently coordinates multiple administrative tasks and projects within established guidelines. * Assist in departmental budget planning; monitor expenditures and process budget documents. * Troubleshoots office administration issues and all inquiries and requests related to department. * Answers and transfers phone calls, screening when necessary. * Welcomes and directs visitors and students. * Maintains filing systems as assigned. * Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. * Responds to and resolves administrative inquiries and questions. * Coordinates and schedules travel, meetings, and appointments for managers or supervisors. * Prepares agendas and schedules for meetings. * Records and distributes minutes or other records for meetings. * Maintains office supplies and coordinates maintenance of office equipment. * Maintains a system for recording expenses and the use of petty cash. * Handles complex and confidential situations and requests. * Performs other related duties as assigned. Qualifications Associates degree preferred, plus at least 2-3 years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. * Excellent interpersonal communication skills with ability to interact with a diverse group of co-workers, staff and students. * Intermediate experience in Microsoft Office Suite or related software. * Excellent organizational skills and attention to detail. * Ability to multi task. * Basic understanding of clerical procedures and systems such as recordkeeping and filing. * Ability to work independently. EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity. Additional Note This position is not eligible for H-1B visa sponsorship.

Responsibilities Coordinate and support the daily administrative operations of the Division of Clinical Skills within COM . Coordinate, prepare, process, and maintain a variety of teaching materials and related documents from course directors and faculty for pre-clerkship courses. Assist in the design, implementation, and maintenance of departmental filing systems, electronic record-keeping, and reporting tools, including software applications for academic programs. Prepare and process forms, schedules, reports, and other key documents to ensure timely and accurate communication with students, faculty, staff, and external stakeholders. Organize and coordinate various department activities/events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and the like. Serve as liaison for students, faculty, alumni, vendors, and community partners, helping to coordinate requests, share information, and resolve issues. Prepare (write, design, draft, edit, etc.) various documents related to assigned duties. Support departmental planning efforts by gathering data, drafting documentation, and helping implement new program plans, procedures or initiatives. Plan and prepare a variety of regular and special reports related to assigned functions, involving background research, compiling and analysis of data from a variety of sources, and so forth. Perform other specialized/technical tasks related to assigned functions. Provide general administrative support to department leadership, including calendar management, phone support, office supply ordering, and meeting coordination. Collect and compile data for special projects and reports required by national accreditation bodies (e.g. Commission on Osteopathic College Accreditation - COCA ) and national professional organizations (e.g. AACOM , AOA ). Collaborate regularly with the Director of Clinical Simulation, division staff, Academic Affairs, faculty, supervisors, university personnel, and external partners to plan and coordinate activities, evaluate programs and projects, exchange information, and resolve issues related to the College of Osteopathic Medicine curriculum and operations. Perform other duties as assigned. Qualifications Associate's degree in relevant field, plus 3-4 years of relevant experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Strong planning and organizational skills. Proven ability to work collaborative as part of a team. Ability to interact effectively with a wide range of individuals, both within and outside the University. General understanding of higher education systems, organizational structures, and administrative operations. Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint. Basic working knowledge of Blackboard and Adobe products. Excellent written and verbal communication skills.

Responsibilities Responsibilities of this position include: Provide budgetary and financial support for the GMSC and CAS PIs, including: Budget oversight, assistance in managing expeditures, and and maintaining records of transactions. Tracking and reconciling operational and budget lines. Track financial records that require approval from the CAS Dean and senior administration. Process and track Approvals to Travel and Travel Expense Vouchers for GMSC personnel and PIs. Log and bill usage of the GMSC research vessels Reconcile grant-related purchase cards. Coordinate with the CAS Administrative Coordinator for grant-related Request for Contracts Serve as liaison between faculty, professional staff, and other key University personnel to process special grant-related requests. Provide budgetary and financial support for CAS graduate programs. Provide budget oversight and transaction histories of expenditures in graduate programs, including the MS in Biology, MS in Marine Sciences, MS in Environmental Sciences, MS in Environmental Studies, and PSM in Ocean Food Systems. Track and reconcile operational budget lines Coordinate, process, route and track forms and other financial documents, ensuring timely and accurate completion. Discuss, investigate and resolve problems with key stakeholders as necessary. Assist in the design, implementation and maintenance of files, records and reporting systems. Perform other specialized tasks, including database management. Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions. Complete new employee orientation and sexual harassment training within 30 days of the date of hire. Understand and comply with the University of New England Safety Manual. Perform other duties as required. Qualifications An Associates degree is required, Bachelor's degree preferred. Candidates must have 2 to 4 years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Additional preferred qualifications include: An understanding of sound business management principles, policies and techniques Good organizational, administrative, and record keeping skills. Excellent written and oral communication skills. Proficiency with Microsoft Word and Excel. Experience with financial enterprise software systems. The ability to maintain a high level of confidentiality The ability to collaborate effectively in a team-based environment. The ability to work effectively with a wide variety of individuals inside and outside of the University.

Responsibilities Reporting to the Senior Assistant to the Dean of the College of Dental Medicine, the person in this role supports the academic mission of the CDM by assuming responsibility for ensuring smooth communication and operations within the Dean's Office to include, but not limited to: Provides a high level of administrative, programmatic, and organizational support to various departments and units of the college depending on current needs. Provides administrative support to the college's four Department Chairs. Trains cross-functionally to support other CDM staff with job duties during temporary periods of increased work and when staff are on leave. Coordinates faculty search committee meetings, candidate interviews, itineraries, travel, and reimbursement processes. Provides support for faculty and professional staff onboarding and offboarding, including office logistics and resource coordination. Coordinates faculty and staff development events by scheduling support, making catering arrangements, tracking RSVPs, preparing materials, and on-site setup. Facilitates the faculty review and promotion process in collaboration with the Provost's Office and Dean of the college. Ensures that all faculty promotion cases are reviewed in accordance with established college and university policies, and liaises with the provost's office to ensure compliance. Maintains the college's website. Oversees the college's social media platforms. Assists with the logistics in support of faculty continuing education programming through the American Dental Association's Continuing Education Recognition Program. Coordinates or assists with planning of special events for the College as assigned. Provides administrative support for CDM committees. Participates as a collaborative member of the Dean's administrative team and provides backup support for other areas as needed, including backup support to the Senior Assistant to the Dean. Assists with administrative support functions for the Oral Health Center when needed. Works on special projects for the Dean's Office. Handles sensitive and confidential information with discretion. Maintains current knowledge of University policies and procedures. Performs other duties as assigned. Qualifications Bachelor's degree required, with three or more years of related administrative experience desirable, or a combination of education, training, or experience that provides the required knowledge, skills, and abilities. Demonstrates excellent written, verbal and interpersonal skills, with a meticulous attention to detail Strong planning, administrative, and organizational skills; excellent skills in reading, spelling/grammar, and writing Proven ability to build and maintain effective working relationships with a broad range of internal and external stakeholders Strong computer skills, including proficiency with Microsoft 365 and Google Workspace Ability to work collaboratively in a team environment Demonstrated ability to regularly exercise discretion and make independent judgments and decisions Strong ability to handle confidential and sensitive situations with tact, discretion, and professionalism Strong critical thinking skills Ability to manage multiple projects and priorities Good general understanding of higher education organizational structure and administrative operations Prior experience in higher education is preferred

Be a part of our mission of preparing dentists that are committed to serving the underserved communities in northern New England and beyond. The University of New England College of Dental Medicine (UNE CDM) is seeking a Dean's Office Coordinator to join our team. The Dean's Office Coordinator is responsible for supporting the CDM Office of the Dean and other stakeholders in a variety of programmatic and administrative capacities. About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview * Multiple health and dental plan options, plus vision coverage. * Up to 8% retirement plan match. * Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. * Educational benefits: * UNE tuition waiver for employees, spouses, and domestic partners. * UNE tuition waiver for dependents of employees with 1 year of full-time service. * 50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits Overview Responsibilities Reporting to the Senior Assistant to the Dean of the College of Dental Medicine, the person in this role supports the academic mission of the CDM by assuming responsibility for ensuring smooth communication and operations within the Dean's Office to include, but not limited to: * Provides a high level of administrative, programmatic, and organizational support to various departments and units of the college depending on current needs. * Provides administrative support to the college's four Department Chairs. * Trains cross-functionally to support other CDM staff with job duties during temporary periods of increased work and when staff are on leave. * Coordinates faculty search committee meetings, candidate interviews, itineraries, travel, and reimbursement processes. * Provides support for faculty and professional staff onboarding and offboarding, including office logistics and resource coordination. * Coordinates faculty and staff development events by scheduling support, making catering arrangements, tracking RSVPs, preparing materials, and on-site setup. * Facilitates the faculty review and promotion process in collaboration with the Provost's Office and Dean of the college. * Ensures that all faculty promotion cases are reviewed in accordance with established college and university policies, and liaises with the provost's office to ensure compliance. * Maintains the college's website. * Oversees the college's social media platforms. * Assists with the logistics in support of faculty continuing education programming through the American Dental Association's Continuing Education Recognition Program. * Coordinates or assists with planning of special events for the College as assigned. * Provides administrative support for CDM committees. * Participates as a collaborative member of the Dean's administrative team and provides backup support for other areas as needed, including backup support to the Senior Assistant to the Dean. * Assists with administrative support functions for the Oral Health Center when needed. * Works on special projects for the Dean's Office. * Handles sensitive and confidential information with discretion. * Maintains current knowledge of University policies and procedures. * Performs other duties as assigned. Qualifications Bachelor's degree required, with three or more years of related administrative experience desirable, or a combination of education, training, or experience that provides the required knowledge, skills, and abilities. * Demonstrates excellent written, verbal and interpersonal skills, with a meticulous attention to detail * Strong planning, administrative, and organizational skills; excellent skills in reading, spelling/grammar, and writing * Proven ability to build and maintain effective working relationships with a broad range of internal and external stakeholders * Strong computer skills, including proficiency with Microsoft 365 and Google Workspace * Ability to work collaboratively in a team environment * Demonstrated ability to regularly exercise discretion and make independent judgments and decisions * Strong ability to handle confidential and sensitive situations with tact, discretion, and professionalism * Strong critical thinking skills * Ability to manage multiple projects and priorities * Good general understanding of higher education organizational structure and administrative operations * Prior experience in higher education is preferred EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine and UNE immunization requirements for clinical activity and be medically cleared, fit tested, and trained on proper respirator (N95, Powered Air Purifying Respirator (PAPR)) use.

Responsibilities Perform general administrative duties including answering phones, serving as department receptionist, typing/printing correspondences, reports, manuals, and similar documents. Order materials and supplies, maintain appointment calendars, set up meetings, and manage photocopying tasks. Organize and maintain project files and records, involving cross filing/cross-reference systems. Compile, order, and oversee distribution and inventory of curricula printing and SANE documents. Process curricula reporting paperwork and prepare materials for local partners. Serve as a liaison to faculty, staff, contract evaluators, and other department/program stakeholders, routing information to senior staff members as necessary. Assist in the creation of meeting agendas, prepare document packets, and take meeting minutes, including distributing them electronically. Coordinate logistics for training events, including registering participants, arranging travel, and accommodations. Compile data from both manual and digital records, including using an Access database. Prepare and coordinate bulk or special departmental mailings using mail merge. Edit project reports for accuracy, grammar, and formatting. Compile and distribute comprehensive end-of-year reports, both electronically and in hardcopy. Confer with immediate supervisor, department personnel, and external organizations to plan, coordinate activities, exchange information, and resolve issues. Travel to out-of-town trainings 2-3 times annually. Perform other related duties as assigned. Qualifications Associate's degree in business or a related discipline, plus two to three years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Strong computer skills, including proficiency in Microsoft Excel and Microsoft Word. Strong administrative and organizational skills, with experience organizing and maintaining moderately complex filing and records systems. Familiarity with Access database entry is a plus. Good reading, spelling/grammar, writing, and math skills. Familiarity with bookkeeping/accounting training or experience is desirable. Ability to interact effectively with a wide range of University personnel, students, and external individuals/organizations. Ability and willingness to travel for out-of-town trainings 2-3 times annually. Previous UNE experience is desirable.

This position will provide administrative support to the Vice President for Advancement in efforts to increase engagement with alumni and friends, ultimately boosting philanthropic support for the University. Key duties include gift processing and preparing acknowledgment letters, data entry and maintenance, managing electronic and physical filing systems, assisting with event planning, and performing general administrative tasks for the office. This role requires a highly detail-oriented, well-organized, and self-motivated individual who can prioritize tasks in a fast-paced environment. Examples of Duties Database: * Responsible for processing gifts and acknowledgments accurately and timely, following IRS and CASE standards, as well as department protocols for documenting gifts and acknowledgments. * Create and maintain accurate constituent records to include all alumni, past and prospective donors and event registrants. * Manage event operations in Raiser's Edge, Givesmart and on the Husson Alumni website, including but not limited to creating event records, importing registrations, updating attendance data, invoicing for events, generating reports, and maintaining the online event list. * Assist with managing and executing a regular schedule of data imports from campus into Raiser's Edge (examples: current students, athletics, awards, degree completion). Stewardship * Provide professional support to the staff in implementing donor recognition, donor stewardship and other related activities. * Assist in the coordination of donor recognition and stewardship events. * Coordinate specific donor communications such as pledge reminders and statements of understanding for endowed funds. Administrative * Respond to inquiries or questions from alumni and campus partners. * Handle administrative duties for the Office of Advancement, including office supply orders, scheduling appointments, and setting up meetings. * Assume ownership of filing systems (electronic and paper), including developing procedures or policies to ensure accurate and timely filing of material. * Assist in event preparations, including working with internal and external partners, preparing needed materials for events and assisting at events, as needed. * Coordinate Advancement events at which the President is attending or hosting with the President's office. Assures timely submission of event requests, briefings and follow-up. * Other duties may be assigned as needed. Typical Qualifications Education: An associate's degree required, bachelor's degree preferred, or five years of experience in data management, gift processing, or in an administrative support capacity is required. KNOWLEDGE, SKILLS, and/or ABILITIES: * Microsoft Office proficiency (Word/Excel/Powerpoint) is required * Database experience, particularly with Blackbaud Raisers Edge preferred * Work well independently, showing the ability to take responsibility and ownership for assigned tasks. * Strong organizational and time management skills, particularly the ability to prioritize work and manage multiple projects simultaneously while meeting deadlines are crucial. * Highly detail-oriented with a critical eye for accuracy and consistency regarding data entry and analysis. * Strong interpersonal skills and enjoy working with and talking with the public, but at the same time understand the need for discretion and confidentiality. * Occasional evening and weekend work is required. Supplemental Information HUSSON UNIVERSITY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Exact compensation may vary based on skills, experience, and location. #NT

The Bowdoin College Investments office, located in midtown New York City, is responsible for managing the College's $2.7 billion endowment which supports a substantial portion of the College's spending. The Investments team is seeking a dynamic Office Manager & Administrative Coordinator to work in the New York City office in executing the important behind-the-scenes administrative functions that keep the office functioning efficiently. The Office Manager & Administrative Coordinator is an integral team member serving as a liaison between the team in New York City and the Operations team in Maine. Benefits: Pay: $30.00 - $38.00/hour based on experience Bonus Potential Monday to Friday - 37.5 hour work week - 7.5 hours per day, with some limited overtime as needed Some opportunity for Hybrid work Health, Dental, and Vision Insurance Paid Time Off Additional details about our benefits package can be viewed online - **************************************************** Responsibilities: Office Management - Provide professional telephone and office reception. Maintain office, including requests for repairs and maintenance of office equipment and building issues. Serve as primary liaison between New York and Maine Operations Office. Monitor office supplies and order as necessary. Maintain and update contacts. Write and maintain procedures for office tasks. Calendar and Travel - Maintain calendar and scheduling for the Investments team. Assist with expense management and travel reimbursement. Coordinate travel options and arrangements, including air travel, hotel reservations, and ground travel. Document Management - Communicate with specific managers as well as create mail merges for large scale communications. Prepare documents for mailings: including formatting, copying, binding and distribution.

Provide administrative support to the Associate Vice President ( AVP ), Directors, and Associate Directors of Facilities. Ensure that the support functions necessary to the operations and administration of Facilities Management are met.

Brunswick Junior High School is seeking a long-term substitute office administrative assistant. This is a 40-hour-a-week position to run for approximately 10 weeks, starting on January 27, 2026. This position is responsible for items such as purchase orders, requisition submission, time card monitoring, and other duties as described below: DUTIES and RESPONSIBILITIES: Extensive knowledge of modern office practices, procedures, and machines, and of business English, spelling, and arithmetic. Skill in using computers and a wide range of software programs. Good judgment in making decisions, recognizing established precedents, and resourcefulness in meeting new problems. Ability to handle routine administrative detail independently, including the composition of letters and memoranda without dictation. Ability to establish and maintain cooperative working relationships with other employees, and the public. Receives callers frequently with questions, which may be addressed personally or sometimes involve delicate complaint problems. Performs related work as assigned. Maintains confidentiality related to all aspects of student performance and written or oral records. Demonstrates a respect for human rights of students. Meets and follows all laws and regulations at both the state and federal levels. Follows health and safety procedures established by the district. Arrives and departs punctually, notifying appropriate personnel about absences and coverage. Demonstrates dependability, integrity, and other ethical standards. Follows the chain of command for various administrative procedures for students, programs, or personal concerns. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The Brunswick School Department does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Secretarial/Clerical/Finance Administrative Assistant The South Portland is seeking a part-time Financial Administrative Assistant for 20 hours per week supporting the department's financial and administrative operations. Responsibilities include assisting with accounts payable and receivable, creating and processing purchase orders, maintaining accurate financial records, preparing reports, and reconciling routine transactions within the school's accounting systems. The ideal candidate is detail-oriented, organized, and able to manage confidential information with professionalism. Strong communication skills and proficiency with spreadsheets are essential, and experience with school or nonprofit financial systems is a plus. This role also involves general administrative support such as data entry, filing, handling correspondence, front-office reception, and answering departmental phone calls. Associate's degree in business, accounting, finance, or a related field (Bachelor's degree preferred) Prior experience in financial or administrative support roles, preferably in a school, university, or nonprofit setting Experience creating purchase orders and working with accounting or financial management software Demonstrated proficiency with spreadsheets (Excel or Google Sheets) Previous experience handling phone communication and front-office support Proven ability to maintain accurate financial records and manage confidential information Track record of working independently, managing multiple tasks, and meeting deadlines Starting salary $25 to $28 per hour Maine State Criminal History Record Check (CHRC) authorization required, which cost $70. Website: *******************************************************

Support Staff/Administrative Assistant Date Available: 01/13/2026 Closing Date: 12/08/2025 Westbrook Middle School is looking for an energetic, positive Administrative Assistant (Attendance) to be a part of a busy middle school main office team. The qualified candidate will be responsible for maintaining accurate attendance records, communicating with students, families and teachers, and compiling and distributing attendance reports. Attention to detail, aptitude in working with Infinite Campus and clear and effective communication are important skills to be successful in this demanding position. About the school: Come join the exciting teaching and learning environment offered by Westbrook Middle School, a dynamic middle school in a rapidly growing, multicultural community in southern Maine. All WMS learners, grades 5-8, are valued and supported by our commitment to an equitable and rigorous educational experience. Our knowledgeable, skilled educators take part in a variety of action-oriented leadership and learning teams in partnership with administration as we continue our evolution to be the best comprehensive public middle school we can be. We are busy creating engaging learning spaces where all our students belong and can be successful regardless of race, religion, culture, ethnicity or ability. The WMS community is seeking the right person to join us! About the district: Proudly serving one of the most diverse communities in the state in a growing suburb of Portland, Maine's largest city, the Westbrook School Department is dedicated to fostering a representative and inclusive workforce in order to grow as a culturally rich and equity focused school district. All voices are heard in our schools. Through our student-centered programs, we meet the academic, social, and emotional needs of all learners and embrace our identity as a whole child district. Our schools serve learners in PK-high school as well as Career and Technical Education and Adult Education.We nurture a collaborative working environment and a culture of continuous growth through supportive leadership, high expectations, and opportunities for professional learning. We also offer competitive pay and generous benefits. Together we fulfill our One Promise: The best education for all, for life. We invite you to join our team!

Secretarial/Clerical/Administrative Assistant - Yarmouth Elementary School Yarmouth Elementary School Administrative Assistant Anticipated Opening: Administrative Assistant at Yarmouth Elementary School Description: Yarmouth Elementary School, which serves students in grades 2 through 5, has an opening for a Main Office Administrative Assistant beginning in January of the 2025-26 school year. The candidate should be detail-oriented, highly organized, and a positive team player who thrives in a busy office environment. The ideal candidate should have excellent interpersonal skills and be responsive, flexible, and committed to the needs of the school community. A background in supply ordering and bookkeeping is a plus. The Yarmouth School Department, located ten miles north of Portland, Maine, serves students in Pre-K through grade 12 across four schools and is consistently recognized as one of the highest-performing school districts in Maine, having received two National Blue Ribbon School awards since 2018. Continually striving to improve, we are eager to add more innovative, dynamic, and motivated educators to our district. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our district. Position will remain open until a suitable candidate is found.

Secretarial/Clerical SCHOOL SECRETARY Fruit Street School (Secretary III) High School Diploma, Associate degree preferred Strong organizational,communication skills , and customer friendliness are necessary Ability to maintain confidentiality, FERPA - Protecting Student Privacy Experience working with children preferred Experience working with computer programs School year position plus 20 days, M-F 8:00am - 4:00pm Maine CHRC required or obtain prior to employment

Title: Academic Administrative Assistant - Pettengill Hall First Floor The Academic Administrative Assistant (AAA) position provides a high level of professional, administrative and creative support to individual faculty and their Departments and Programs. This particular position supports the three academic units: Program in Digital and Computational Studies, Department of History, and Department of Politics. Job Duties: * Provides administrative support to the faculty's teaching curriculum, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. * Serves as the principal contact for students, staff, faculty and general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects. * Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. * Responsible for creative design and implementation of materials on the departmental websites, and those that advertise the featured events. * Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. * May support the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, maintaining and updating the departmental website or databases. * May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications. * May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records. * Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the College. * Supports the academic departments by performing other duties as assigned or as needed. * Adheres to departmental standards, policies, and procedures with respect to all aspects of his/her work. * Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Minimum Qualifications: Education * Bachelor's degree preferred. * An equivalent combination of education and experience will be considered. Experience * 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. * Experience working within a complex office environment with frequently shifting tasks and priorities. * Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred. * Experience working with multiple constituencies in sometimes difficult and stressful situations. Skills and Knowledge * Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. * Excellent communication (written, verbal, and listening) skills. * Strong problem solving and analytical skills. * Finds comfort and enjoyment in the creative process. * Impeccable discretion and ability to maintain confidentiality. * Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment. * Ability to work independently and handle multiple priorities with minimal supervision. * Highly motivated and demonstrates initiative. * Impeccable organizational skills and ability to coordinate resources within the college community. * Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. * Keen attention to detail. * Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs). * Willingness and ability to learn additional applications as needed. * Ability to work independently and as part of a team. * Personal commitment to excellence and the mission of a top-tier small liberal arts college. Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace. *Benefits may be tied to years of service or may be prorated for employees working less than full-time or 12 months. Equal Employment Opportunity Statement: Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy. Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, ************ or via email at ****************. About Bates: Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world. Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin. Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate. Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff. The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Freshwater Ecosystem Science - 3-year Visiting Assistant Professor - Colby College The Environmental Studies (ES) Department at Colby College invites applications for a three-year visiting assistant professor position in freshwater ecosystem science to begin in the fall of 2026. We seek candidates with scholarship and teaching experience in freshwater ecosystem science. We are particularly interested in candidates with a focus on one or more of the following: limnology, stream ecology, wetland ecology, aquatic ecosystem ecology, biogeochemistry, agricultural ecosystems, freshwater pollution, and climate change. Teaching responsibilities may include an intermediate-level course in freshwater aquatic ecology with a field lab, an introductory environmental studies course, general ecology, a senior research capstone course for environmental science majors, or elective courses in the candidate's area of specialty. The successful candidate will also have opportunities to engage in research with undergraduate students, including advising senior theses. Colby's Environmental Studies Department is one of the oldest in the country. The department offers majors in Environmental Policy, Environmental Science, and Environmental Computation, and minors in Environmental Studies and Marine Science. Core faculty include multi- and interdisciplinary scholars from diverse disciplines and more than two dozen affiliated faculty from a variety of other departments. Members of the ES department engage in basic and applied environmental research at the local, regional, and global scale. The ES department works closely with Colby institutes including the Buck Lab for Climate and Environment, the Davis Institute for Artificial Intelligence, and other departments at Colby including Biology, Chemistry, and Geology. The ES department also collaborates with numerous off-campus partners, including the Bigelow Laboratory for Ocean Sciences, the 7 Lakes Alliance, and numerous state or federal environmental agencies. In 2013, Colby was the fourth college or university in the United States to declare net zero carbon emissions. Colby's ongoing efforts towards sustainability include green building development and significant resources for student environmental research, civic engagement, and internships. For more information about the Environmental Studies Department, faculty, and curriculum, please see the website: *********************************** Candidates should have a Ph.D., be engaged in ecological or environmental science research, and have a strong commitment to undergraduate education. Candidates who are ABD with an expected completion date prior to fall 2026 will be considered. The search committee is especially interested in candidates who, through their research, teaching, and/or service, will contribute to access, opportunity, and inclusion within the campus community. Colby is a private, coeducational liberal arts college that admits students and makes personnel decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. The principle of not discriminating on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, caste, national or ethnic origin, marital status, genetic information, political beliefs, veteran or military status, parental status, pregnancy, childbirth or related medical conditions, physical or mental disability unrelated to the job or course of study requirements is consistent with the mission of a liberal arts college and the law.

Maintenance/Custodial/Maintenance Maintenance Secretary Temporary Position 10-12 hours/week