Administrative Specialist jobs at University of Maine - 30 jobs

The University of Maine School of Social Work, part of the College of Earth, Life, and Health, provides both undergraduate (BSW) and master's degrees (MSW) in social work, both on the University of Maine's campus in Orono and online. In AY25-26, the School of Social Work has approximately 100 enrolled BSW students, 150 MSW students, 9 full-time faculty and/or professional staff, and 18 part-time faculty. The School is seeking a temporary, full-time CL3 Administrative Specialist to provide essential support in the areas of student services and finance. This full-time, 40-hours per week, temporary position pays $21.09/hr. The CL3 Administrative Special will be responsible for a range of finance, personnel-related, and student support tasks. Key responsibilities include serving as the primary point of contact for students and the general public by staffing the main office; providing procurement services for the School of Social Work including purchasing, processing travel and expense reports in the Concur system and provides accounts receivable and accounts payable support; processing unit human resources and payroll forms including but not limited to faculty summer salary, PATFA teaching contracts, student hiring paperwork, temporary appointments, hiring requisition templates, additional compensation and stipend forms; reconciling all financial accounts managed by SSW on a monthly basis; assisting in other financial projects and reporting as needed; researching potential expenditures and providing data and recommendations; assisting with preparation and management of department budget; monitoring and maintaining inventory and ordering supplies; coordinating searches for salaried and hourly positions; serving as liaison for faculty regarding contracts and payroll issues; tracking and reporting of re-appointments and tenure; troubleshooting technological problems and coordinating with technical support services; providing general support to full- and part-time faculty, including assisting with correspondence; creating and maintaining files and databases for BSW and MSW student records and information; coordinating with other units on campus (ELH Academic Support Center, Graduate School, Student Records) to meet student needs; organizing and providing administrative support for School events; maintaining the School's website; and other duties and reasonably assigned. About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer. Qualifications: Required: 60 credits or more of higher education or equivalent work experience and training. Minimum of three years of administrative/office experience. Comprehensive knowledge and experience with Google Suite, including Sheets, Docs, Forms, and Calendar. Extensive knowledge and experience with Microsoft Office Suite required, including Word, Excel, Publisher, and PowerPoint. Knowledge and experience with Microsoft business analytics applications such as PowerBI. Digital media (i.e. Canva) and website support (i.e. WordPress) experience. Experience with video conference software (i.e. Zoom or Teams). Demonstrated skills in operating office equipment (i.e. printers, copiers, scanners, etc.). Proven written, oral, electronic, and interpersonal communication skills. Demonstrated ability to prioritize and manage workload with changing priorities and multi-task in a fast-paced, team-oriented, and student-centered environment. Preferred: Associate's degree. Knowledge of and/or experience with social work and/or the human services. Other Information: To be considered for this position you will need to “Apply” and upload the documentation listed below: 1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30 p.m. EST on January 9, 2026. For questions about the search, please contact search committee chair Elizabeth Armstrong. The successful applicant is subject to appropriate background screening. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call ************.

Responsibilities Coordinate and support the daily administrative operations of the Division of Clinical Skills within COM . Coordinate, prepare, process, and maintain a variety of teaching materials and related documents from course directors and faculty for pre-clerkship courses. Assist in the design, implementation, and maintenance of departmental filing systems, electronic record-keeping, and reporting tools, including software applications for academic programs. Prepare and process forms, schedules, reports, and other key documents to ensure timely and accurate communication with students, faculty, staff, and external stakeholders. Organize and coordinate various department activities/events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and the like. Serve as liaison for students, faculty, alumni, vendors, and community partners, helping to coordinate requests, share information, and resolve issues. Prepare (write, design, draft, edit, etc.) various documents related to assigned duties. Support departmental planning efforts by gathering data, drafting documentation, and helping implement new program plans, procedures or initiatives. Plan and prepare a variety of regular and special reports related to assigned functions, involving background research, compiling and analysis of data from a variety of sources, and so forth. Perform other specialized/technical tasks related to assigned functions. Provide general administrative support to department leadership, including calendar management, phone support, office supply ordering, and meeting coordination. Collect and compile data for special projects and reports required by national accreditation bodies (e.g. Commission on Osteopathic College Accreditation - COCA ) and national professional organizations (e.g. AACOM , AOA ). Collaborate regularly with the Director of Clinical Simulation, division staff, Academic Affairs, faculty, supervisors, university personnel, and external partners to plan and coordinate activities, evaluate programs and projects, exchange information, and resolve issues related to the College of Osteopathic Medicine curriculum and operations. Perform other duties as assigned. Qualifications Associate's degree in relevant field, plus 3-4 years of relevant experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Strong planning and organizational skills. Proven ability to work collaborative as part of a team. Ability to interact effectively with a wide range of individuals, both within and outside the University. General understanding of higher education systems, organizational structures, and administrative operations. Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint. Basic working knowledge of Blackboard and Adobe products. Excellent written and verbal communication skills.

Responsibilities Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions. Provide high touch support to prospective students and act as the student's initial and reliable point of contact with UNE COM RSAS . Proactively contact prospective students in person, by phone, email and video call to build and maintain relationships for recruitment and retention purposes. Guide and monitor student progress regarding issues related to the enrollment process, Orientation, and pre-matriculation requirements. Communicate and track pertinent pre-matriculation information and required materials to students to ensure compliance well in advance of the academic year start dates. Effectively communicate with prospective students regarding their next steps and opportunities regardless of their status-including but not limited to, inquires, applicants, interviewed candidates, accepted candidates, waitlisted candidates, deposited students and candidates looking to withdraw or defer their application. Support in all operations of the interview process at UNE COM to ensure a positive experience-including but not limited to, uploading the interview schedule, communicating with candidates and interviewers and triaging basic technology issues. Collaborate with University offices including the Office of Admissions and Marketing, Student Financial Services, Academic Affairs, Clinical Education, Student Accounts, and Registrar, for the recruitment and retention of students. Assist in business office procedures including but not limited to processing documents, managing purchase cards and monitoring expenditures. Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion and review of documents by department/University personnel, students, parents and individuals outside the University system. Represent and assist UNE COM RSAS , as needed, at events such as OsteoBlast! (Accepted Students Day), Orientation, UNE COM White Coat Ceremony, Senior Week, Commencement and Hooding Ceremony etc. Perform other duties as required. Qualifications Associate's Degree with three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired. Demonstrated planning, administrative, and organizational skills, evidenced by successful coordination of multiple tasks, projects, or events within established deadlines. Proven writing, quantitative, and research abilities, demonstrated through preparation of accurate correspondence, data summaries, or reports that support decision-making or program operations. Proficiency in word processing, spreadsheets, and office productivity tools (e.g., Microsoft Office Suite or Google Workspace), with the ability to produce professional documents and maintain accurate records. Experience developing and maintaining filing and record-keeping systems, including the use of database or document management software to organize and retrieve information efficiently. Working knowledge of higher education operations and administrative processes, demonstrated through prior experience in a college or university setting or related environment. Demonstrated ability to communicate and collaborate effectively with a diverse range of individuals, including faculty, staff, students, and external stakeholders, to resolve issues and support institutional objectives.

The Administrative Coordinator serves as the students' personal guide through the progression from application through matriculation at the University of New England College of Osteopathic medicine (UNE COM). Serving the Recruitment unit within the UNE COM Office of Recruitment, Student and Alumni Services (RSAS), the Administrative Coordinator provides concierge-type assistance to prospective UNE COM students as they navigate the enrollment and matriculation process. Basic job functions include connecting with students individually to provide guidance and triage issues; providing students with the administrative information that they will need to matriculate at UNE COM; and fulfilling the administrative needs and support the operations of the Recruitment unit of RSAS. About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview * Multiple health and dental plan options, plus vision coverage. * Up to 8% retirement plan match. * Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. * Educational benefits: * UNE tuition waiver for employees, spouses, and domestic partners. * UNE tuition waiver for dependents of employees with 1 year of full-time service. * 50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits Overview Responsibilities * Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions. * Provide high touch support to prospective students and act as the student's initial and reliable point of contact with UNE COM RSAS. * Proactively contact prospective students in person, by phone, email and video call to build and maintain relationships for recruitment and retention purposes. * Guide and monitor student progress regarding issues related to the enrollment process, Orientation, and pre-matriculation requirements. * Communicate and track pertinent pre-matriculation information and required materials to students to ensure compliance well in advance of the academic year start dates. * Effectively communicate with prospective students regarding their next steps and opportunities regardless of their status-including but not limited to, inquires, applicants, interviewed candidates, accepted candidates, waitlisted candidates, deposited students and candidates looking to withdraw or defer their application. * Support in all operations of the interview process at UNE COM to ensure a positive experience-including but not limited to, uploading the interview schedule, communicating with candidates and interviewers and triaging basic technology issues. * Collaborate with University offices including the Office of Admissions and Marketing, Student Financial Services, Academic Affairs, Clinical Education, Student Accounts, and Registrar, for the recruitment and retention of students. * Assist in business office procedures including but not limited to processing documents, managing purchase cards and monitoring expenditures. * Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion and review of documents by department/University personnel, students, parents and individuals outside the University system. * Represent and assist UNE COM RSAS, as needed, at events such as OsteoBlast! (Accepted Students Day), Orientation, UNE COM White Coat Ceremony, Senior Week, Commencement and Hooding Ceremony etc. * Perform other duties as required. Qualifications Associate's Degree with three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired. * Demonstrated planning, administrative, and organizational skills, evidenced by successful coordination of multiple tasks, projects, or events within established deadlines. * Proven writing, quantitative, and research abilities, demonstrated through preparation of accurate correspondence, data summaries, or reports that support decision-making or program operations. * Proficiency in word processing, spreadsheets, and office productivity tools (e.g., Microsoft Office Suite or Google Workspace), with the ability to produce professional documents and maintain accurate records. * Experience developing and maintaining filing and record-keeping systems, including the use of database or document management software to organize and retrieve information efficiently. * Working knowledge of higher education operations and administrative processes, demonstrated through prior experience in a college or university setting or related environment. * Demonstrated ability to communicate and collaborate effectively with a diverse range of individuals, including faculty, staff, students, and external stakeholders, to resolve issues and support institutional objectives. EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity. Additional Note This position is not eligible for H-1B visa sponsorship.

Responsibilities Perform general administrative duties including answering phones, serving as department receptionist, typing/printing correspondences, reports, manuals, and similar documents. Order materials and supplies, maintain appointment calendars, set up meetings, and manage photocopying tasks. Organize and maintain project files and records, involving cross filing/cross-reference systems. Compile, order, and oversee distribution and inventory of curricula printing and SANE documents. Process curricula reporting paperwork and prepare materials for local partners. Serve as a liaison to faculty, staff, contract evaluators, and other department/program stakeholders, routing information to senior staff members as necessary. Assist in the creation of meeting agendas, prepare document packets, and take meeting minutes, including distributing them electronically. Coordinate logistics for training events, including registering participants, arranging travel, and accommodations. Compile data from both manual and digital records, including using an Access database. Prepare and coordinate bulk or special departmental mailings using mail merge. Edit project reports for accuracy, grammar, and formatting. Compile and distribute comprehensive end-of-year reports, both electronically and in hardcopy. Confer with immediate supervisor, department personnel, and external organizations to plan, coordinate activities, exchange information, and resolve issues. Travel to out-of-town trainings 2-3 times annually. Perform other related duties as assigned. Qualifications Associate's degree in business or a related discipline, plus two to three years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Strong computer skills, including proficiency in Microsoft Excel and Microsoft Word. Strong administrative and organizational skills, with experience organizing and maintaining moderately complex filing and records systems. Familiarity with Access database entry is a plus. Good reading, spelling/grammar, writing, and math skills. Familiarity with bookkeeping/accounting training or experience is desirable. Ability to interact effectively with a wide range of University personnel, students, and external individuals/organizations. Ability and willingness to travel for out-of-town trainings 2-3 times annually. Previous UNE experience is desirable.

Maine Connections Academy (MCA) is a tuition-free, virtual public charter school for students in grades 7-12 statewide. MCA is authorized by the Maine Charter School Commission and is governed by an independent Board of Directors. MCA is accredited by the Cognia. Overview: Maine Connections Academy (MCA) is a tuition-free, full-time virtual public charter school serving students statewide in grades 7-12. As a member of the MCA team, the Administrative Assistant II plays a vital role in supporting school operations, family engagement, and administrative needs across the school year cycle. This position is based in our South Portland office and includes responsibilities ranging from family outreach to event coordination and leadership support. Key Responsibilities: * Provide year-round administrative support to the leadership team and staff * Coordinate and support logistics and supplies for state testing, academic summits, professional development days, and other in-person events, including booking venues, booking lodging/accommodations, organizing supplies, and processing contracts * Serve as the primary point of contact for incoming calls, emails, and office visitors * Facilitate Pre-Enrollment Meetings for new families to support onboarding and understanding of virtual learning expectations * Manage student records, enrollment/unenrollment processes, and data entry in online information systems * Track and organize inventory, equipment, and assets for both the office and off-site events * Maintain office security and manage online vendor accounts and facility access * Support mail processing, filing, copying, and documentation of school communications * Generate reports and maintain accurate, up-to-date records as needed * Collaborate with team members to complete special projects and ongoing school needs * Facilitate and organize communication and task tracking related to survey distribution, attendance excusals, enrollment data sharing and tracking, and family outreach (including intent to return and enrollment tasks); support and manage state testing registration Qualifications: * Minimum of 2-3 years of administrative assistant experience strongly preferred * Experience with event coordination and logistical planning preferred * Associate's degree or higher preferred * Strong technology skills including Microsoft Office (especially Excel), Google Suite, and web-based platforms * Excellent written and verbal communication skills * Ability to multitask and prioritize in a fast-paced environment * High attention to detail and strong organizational skills * Self-motivated and able to work independently and as part of a team * Customer-focused approach and strong interpersonal skills * Demonstrated flexibility and follow-through on tasks and deadlines

JobID: 2283 JobSchedule: Part time JobShift: Bargaining Unit: The Administrative Specialist CL3 with the University of Maine Cooperative Extension is responsible for general office administrative tasks in support of the Food & Nutrition and 4-H faculty, staff, and volunteers conducting educational programming, research, and/or outreach. The work done in this position is essential to Cooperative Extension's mission because it provides customer service to the public and supports an efficient administration. This work will often be done in partnership with county-based colleagues. Position will be based in the Cumberland County Cooperative Extension office in Falmouth, Maine. This position is contingent on funding. This is a part-time, 32 hours per week position with a flexible schedule. Normal office hours are Monday through Friday, 8:00am to 4:30pm. This position pays $21.09 an hour. Essential Duties and Responsibilities: * Provides administrative support which may include maintaining department data, preparing and distributing department documents; performs the duties of assigned staff. * Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials. * Compiles, sorts and summarizes a variety of routine data; using a variety of programs, prepares simple charts and analyses, including basic summary statistics. * Organizes and maintains files, including creating and maintaining confidential department/employee /student files; files documents alphabetically, numerically, or by other prescribed methods. * Performs basic bookkeeping including tracking budgets, monitoring expenditures, preparing purchase orders, depositing cash and checks, and preparing financial reports and/or other appropriate payroll tasks. * Provides timely and accurate information in response to public requests for information. * Develops and maintains professional relationships that reflect courtesy, civility, and mutual respect. * Participates in UMaine Extension staff and Extension Association meetings as a member of the county staff as appropriate. * Contributes skills and insights for effective office management with co-workers. * Utilizes coaching and mentoring methods that provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance. * Performs other reasonably related duties as assigned. Complete Job Announcement About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples. Qualifications: Required: * Career Level 3: 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience. * Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks. * Ability to communicate effectively using oral, written and electronic methods. * Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software. * Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results. Preferred: * Knowledge of University of Maine Cooperative Extension and its educational programs. * Experience with UMaine's General Ledger and MaineStreet systems. * Ability to maintain moderately complex databases. * Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies. Other Information: To be considered for this position you will need to "Apply" through University of Maine's Online Platform* and upload the documentation listed below: 1.) a cover letter which addresses the specifically required knowledge and qualifications for this position. 2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of three names, emails, and phone numbers for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30pm on February 17, 2026. For questions about the search, please contact search committee chair: Kate McCarty. The successful applicant is subject to appropriate background screening. In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity and Title IX Services, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, ************, TTY 711 (Maine Relay System). Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call ************.

JobID: 2152 Category: JobSchedule: Full time JobShift: Job Type: The University of Maine School of Social Work, part of the College of Earth, Life, and Health, provides both undergraduate (BSW) and master's degrees (MSW) in social work, both on the University of Maine's campus in Orono and online. In AY25-26, the School of Social Work has approximately 100 enrolled BSW students, 150 MSW students, 9 full-time faculty and/or professional staff, and 18 part-time faculty. The School is seeking a temporary, full-time CL3 Administrative Specialist to provide essential support in the areas of student services and finance. This full-time, 40-hours per week, temporary position pays $21.09/hr. The CL3 Administrative Special will be responsible for a range of finance, personnel-related, and student support tasks. Key responsibilities include serving as the primary point of contact for students and the general public by staffing the main office; providing procurement services for the School of Social Work including purchasing, processing travel and expense reports in the Concur system and provides accounts receivable and accounts payable support; processing unit human resources and payroll forms including but not limited to faculty summer salary, PATFA teaching contracts, student hiring paperwork, temporary appointments, hiring requisition templates, additional compensation and stipend forms; reconciling all financial accounts managed by SSW on a monthly basis; assisting in other financial projects and reporting as needed; researching potential expenditures and providing data and recommendations; assisting with preparation and management of department budget; monitoring and maintaining inventory and ordering supplies; coordinating searches for salaried and hourly positions; serving as liaison for faculty regarding contracts and payroll issues; tracking and reporting of re-appointments and tenure; troubleshooting technological problems and coordinating with technical support services; providing general support to full- and part-time faculty, including assisting with correspondence; creating and maintaining files and databases for BSW and MSW student records and information; coordinating with other units on campus (ELH Academic Support Center, Graduate School, Student Records) to meet student needs; organizing and providing administrative support for School events; maintaining the School's website; and other duties and reasonably assigned. About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer. Qualifications: Required: * 60 credits or more of higher education or equivalent work experience and training. * Minimum of three years of administrative/office experience. * Comprehensive knowledge and experience with Google Suite, including Sheets, Docs, Forms, and Calendar. * Extensive knowledge and experience with Microsoft Office Suite required, including Word, Excel, Publisher, and PowerPoint. * Knowledge and experience with Microsoft business analytics applications such as PowerBI. * Digital media (i.e. Canva) and website support (i.e. WordPress) experience. * Experience with video conference software (i.e. Zoom or Teams). * Demonstrated skills in operating office equipment (i.e. printers, copiers, scanners, etc.). * Proven written, oral, electronic, and interpersonal communication skills. * Demonstrated ability to prioritize and manage workload with changing priorities and multi-task in a fast-paced, team-oriented, and student-centered environment. Preferred: * Associate's degree. * Knowledge of and/or experience with social work and/or the human services. Other Information: To be considered for this position you will need to "Apply" and upload the documentation listed below: 1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30 p.m. EST on January 9, 2026. For questions about the search, please contact search committee chair Elizabeth Armstrong. The successful applicant is subject to appropriate background screening. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call ************.

The Bowdoin College Investments office, located in midtown New York City, is responsible for managing the College's $2.7 billion endowment which supports a substantial portion of the College's spending. The Investments team is seeking a dynamic Office Manager & Administrative Coordinator to work in the New York City office in executing the important behind-the-scenes administrative functions that keep the office functioning efficiently. The Office Manager & Administrative Coordinator is an integral team member serving as a liaison between the team in New York City and the Operations team in Maine. Benefits: Pay: $30.00 - $38.00/hour based on experience Bonus Potential Monday to Friday - 37.5 hour work week - 7.5 hours per day, with some limited overtime as needed Some opportunity for Hybrid work Health, Dental, and Vision Insurance Paid Time Off Additional details about our benefits package can be viewed online - **************************************************** Responsibilities: Office Management - Provide professional telephone and office reception. Maintain office, including requests for repairs and maintenance of office equipment and building issues. Serve as primary liaison between New York and Maine Operations Office. Monitor office supplies and order as necessary. Maintain and update contacts. Write and maintain procedures for office tasks. Calendar and Travel - Maintain calendar and scheduling for the Investments team. Assist with expense management and travel reimbursement. Coordinate travel options and arrangements, including air travel, hotel reservations, and ground travel. Document Management - Communicate with specific managers as well as create mail merges for large scale communications. Prepare documents for mailings: including formatting, copying, binding and distribution.

JobID: 2196 JobSchedule: Full time JobShift: Bargaining Unit: The University of Maine at Augusta is seeking applicants for the full-time position of Administrative Specialist Career Level 3 (CL3) for the offices of Student Life and Athletics. The position will be located at the Augusta campus. This is a position that will provide administrative, student-facing support for both the offices of Student Life and Athletics located on the Augusta campus. Responsibilities include: * Provides administrative and managerial support to the Offices of Student Life & Athletics * Collaborates with Student Life and Athletics staff on the creation, planning, and implementation of student life and athletic events * Completes all purchasing and procurement-related reconciliation for Offices of Student Life and Athletics * Provides front-line, student-facing support for the Office of Student Life * Provides occasional front-line, student-facing support for the Office of Athletics * Facilitates travel arrangements for the Office of Athletics The Administrative Specialist CL3 performs administrative and clerical work that requires extensive procedural knowledge and organizational skills. Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, the ability to manage multiple tasks and prioritizing, and the ability to work in a diverse environment with many interruptions. The Administrative Specialist CL3 works under minimal supervision. A full position description can be found online here. Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. Occasional additional evening and/or weekend hours may be required. Working Conditions: This position typically works extended hours at a desk, using LCD monitors and other general office equipment. Wage: $21.09 per hour (Wage Band 23) or the appropriate transfer rate for a current University of Maine System employee. Benefits: UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employees to learn more. About the University: UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs. UMA is the third-largest public university in Maine. In addition to its main campus in the state's capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives. Knowledge, Skills, and Abilities: * Must possess knowledge of customer service principles * Must have the ability to use modern office procedures and equipment * Must be familiar with recordkeeping principles * Familiarization with mathematical concepts * Must be able to effectively use grammar, spelling, and punctuation * Must have the ability to prepare reports * Must have the ability to use complex filing systems * Must have a basic knowledge of budgeting principles * Must have extensive experience in the use of computers and related software applications * Must have the ability to maintain confidentiality * Ability to manage multiple tasks and prioritize and assign work * Must possess excellent communication and interpersonal skills Required Qualifications: * Sixty credits or more of higher education or equivalent work experience and training * Three years of administrative support experience Preferred Qualifications: * Experience in a university or similar office setting * Experience working with students who have academic need and may be first-generation, have financial need, and/or have disabilities Application Process: To apply, please submit the following documents via the "Apply for Position" link: * Cover letter * Resume * Be prepared to provide contact information for three professional references when requested. Incomplete application materials cannot be considered. We are not able to consider applicants who require Visa sponsorship support. Materials received after December 28, 2025, will be considered at the discretion of the university. The successful applicant is subject to appropriate background screening. Equal Opportunity Statement: The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. About the University of Maine System The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine. Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website.

JobID: 2079 JobSchedule: Full time JobShift: Bargaining Unit: The University of Maine at Augusta is seeking applicants for a full-time Administrative Specialist, Career Level 3 (CL3) position in Division of Enrollment Management. The CL3 will assistance students and applicants in Enrollment and Information Services; supporting student service questions regarding registration, billing, financial aid, and general university information. This position will also focus on support for Financial Aid emails and phone calls. This position is located on the Augusta campus and is currently assigned to UMA's Capital Center in the Augusta Marketplace. There will be no remote work. Tasks are completed following defined procedures and standards, and the specific steps of most routine tasks are defined. Duties include, but are not limited to: * Handling verbal and written communications for a broad range of questions, issues and requests in assigned area of responsibility; preparing customized memos and related communications for non-routine issues; identifying needs of various parties to determine appropriate response. * Developing and maintaining complex databases. * Researching, sorting and summarizing a variety of routine and some non-routine data and information; integrating information from multiple data sources, and applying basic problem solving as needed. * Planning and coordinating simple projects and events. * Interpreting policies and procedures in order to provide support and direction to internal and external parties. * Reviewing, interpreting, and explaining policies/procedures to students/partners/other staff. * Providing a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures; handling the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules; preparing individualized responses for non-routine and/or escalated issues. * Supporting student needs by responding to questions. * Representing the department to internal and external parties (e.g., at meetings, conferences, etc.). * Developing complex queries requiring connections between multiple tables/databases in response to non-routine issues. * Evaluating the impact of events, programs, and activities. * Organizing and coordinating special projects and/or initiatives for the Vice President of Enrollment Management and Marketing, and Director of Enrollment Partnerships. * Provide clerical and administrative support for the Vice President and the Director of Enrollment Partnerships in the Division of Enrollment Management. Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m., with required morning, lunch, and afternoon breaks. Occasional additional, evening and/or weekend hours may be required. Working Conditions: Positions in this class typically require: stooping, kneeling, crouching, reaching, walking, pushing, pulling, fingering, grasping, talking, hearing, seeing, and repetitive motions. Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Wage: $21.09 per hour or the appropriate transfer rate for current University of Maine System employees. Benefits (Updated 12/12/25): UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employees to learn more. Qualifications: Required: * High school diploma or GED; AND three years of academic or administrative support experience. * Computer literacy, including proficiency with Microsoft applications and data entry and retrieval * Excellent organizational skills and attention to detail * Excellent oral and written communication skills, including strong telephone and interpersonal communication skills * Ability to work as part of a team and independently * Ability to problem-solve in a fast-paced environment * Must enjoy working with the public both by telephone, electronically, and in person Preferred: * 60 credits or more of higher education or equivalent work experience and training * Experience working in higher education, preferably student enrollment functions * Knowledge of student enterprise data systems such as PeopleSoft/Oracle Campus Solutions * Familiarity with contact relationship management (CRM) databases * Familiarity with the University of Maine at Augusta or the University of Maine System. * Knowledge of document imaging and management. A full position description can be found online here. Application Process: To apply, please submit the following documents via the "Apply for Position" link: * Cover letter * Resume * Be prepared to provide contact information for three professional references when requested. Incomplete application materials cannot be considered. We are not able to consider applicants who require Visa sponsorship support. Review of applications will begin immediately. Applications received after December 2, 2025, will be considered at the discretion of the university. Background screening is mandatory for the successful applicant. Equal Opportunity Statement: The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. About the University of Maine System The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine. Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website.

Provide administrative support to the Associate Vice President ( AVP ), Directors, and Associate Directors of Facilities. Ensure that the support functions necessary to the operations and administration of Facilities Management are met.

Secretarial/Clerical/Finance Administrative Assistant The South Portland is seeking a part-time Financial Administrative Assistant for 20 hours per week supporting the department's financial and administrative operations. Responsibilities include assisting with accounts payable and receivable, creating and processing purchase orders, maintaining accurate financial records, preparing reports, and reconciling routine transactions within the school's accounting systems. The ideal candidate is detail-oriented, organized, and able to manage confidential information with professionalism. Strong communication skills and proficiency with spreadsheets are essential, and experience with school or nonprofit financial systems is a plus. This role also involves general administrative support such as data entry, filing, handling correspondence, front-office reception, and answering departmental phone calls. Associate's degree in business, accounting, finance, or a related field (Bachelor's degree preferred) Prior experience in financial or administrative support roles, preferably in a school, university, or nonprofit setting Experience creating purchase orders and working with accounting or financial management software Demonstrated proficiency with spreadsheets (Excel or Google Sheets) Previous experience handling phone communication and front-office support Proven ability to maintain accurate financial records and manage confidential information Track record of working independently, managing multiple tasks, and meeting deadlines Starting salary $25 to $28 per hour Maine State Criminal History Record Check (CHRC) authorization required, which cost $70. Website: *******************************************************

Administrative Specialist III/ Medical Compliance Coordinator BARGAINING UNIT/SALARY RANGE: MSEA Support/ Range 16 Salary Range $21.45-$25.22 RESPONSIBILITIES: Under the supervision of the Department Chairperson for Nursing, EMS, and Allied Health, this position provides comprehensive administrative and clerical support to healthcare academic departments. Responsibilities include managing day-to-day office operations; utilizing the student information system to support departmental functions; maintaining accurate records; supervising work-study students; and serving as a primary resource for system procedures and training. The role monitors student compliance tracking platforms to ensure program-specific enrollment requirements are met, compiles and analyzes data for accreditation and reporting purposes, and prepares routine reports, correspondence, and meeting materials. Additional duties include coordinating student communications related to orientation, registration, deadlines, and timelines; providing customer service to students, faculty, and staff; scheduling appointments; managing departmental supplies and requisitions; and supporting accreditation efforts for both program-level and institutional healthcare requirements. MINIMUM QUALIFICATIONS: Associate's Degree in Healthcare related field and 2-5 years' experience in an administrative/office environment in healthcare. KNOWLEDGE, SKILLS AND ABILITIES: Demonstrated ability to provide comprehensive administrative and processing support for healthcare academic programs, including Nursing (RN and PN), EMS, Medical Assisting, Medical Coding, and Simulation. Strong communication, organizational, and time management skills with the ability to effectively multitask and prioritize responsibilities across multiple programs. Proficient in operating student information systems and related computer system modules, including third-party compliance tracking platforms. Knowledge of and ability to adhere to applicable departmental policies, procedures, and regulatory requirements. Skilled in processing, maintaining, and analyzing data to support program accreditation, admissions, and program-specific compliance requirements, with the ability to clearly and effectively communicate medical compliance expectations to students. Why work for the Maine Community College System? Benefits may include: Health, Dental and Vision Insurance Life Insurance Retirement Savings Flexible Spending Accounts Living Resources (Employee Assistance Program) Paid Holidays Statewide Locations Tuition Waivers Training 529 Education Plan MCCS Matching Grant APPLICATION PROCEDURE: Application review will begin immediately and continue until the position is filled. For consideration, please apply through the NMCC Website under the About NMCC Tab and attach a cover letter, resume, and transcripts. The Northern Maine Community College is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive and non-discriminatory environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request. For more information, contact Lindsy LeBlanc ************.

Support Staff/Administrative Assistant The Westbrook School Department is seeking an Administrative Assistant at Westbrook High School for the remainder of the school year 2025 - 2026 and beyond. Job Description Westbrook High School is seeking an Administrative Assistant. The qualified candidate will be responsible for maintaining accurate attendance records, communicating with students, families and teachers, and compiling and distributing attendance reports. Attention to detail, aptitude in working with Infinite Campus and clear and effective communication are important skills to be successful in this demanding position. This position is approximately 10 months per year from mid-August through mid-June, and it is 40 hours per week. About the School Westbrook High School is proud to serve the City of Westbrook. Our learners represent 27 different countries of origin and speak over 15 languages other than English. The needs of individual learners are recognized and met through the work of our exemplary staff and diverse programming. We offer a wide range of extracurricular clubs, activities and athletic teams. Westbrook High School values student voice, welcomes all students, and is committed to helping students realize and achieve their dreams. Our staff endeavors to build positive relationships with students to promote, support, and enhance learning. We collaborate in teams at the freshmen and sophomore levels to provide a social emotional curriculum, assess student data, implement interventions, and talk about best practice. This allows us to prepare students for a more individualized course of study during their junior and senior years. Westbrook High School offers a STEM endorsed diploma and a Visual & Performing Arts endorsed diploma. We also offer programming to prepare students for Westbrook Regional Technical Center and PATHS. Finally, we are proud to prepare students for the Seal of Bi-Literacy through our Multilingual Learner programming and our Modern and Classical Language courses. Westbrook High School has become a springboard for students to join the military, enter the workforce or go onto college through relevant and rigorous coursework and the guidance of our Aspirations Counselor and Student Services Department. About the District Proudly serving one of the most diverse communities in the State in a growing suburb of Portland, Maine's largest city, the Westbrook School Department is dedicated to fostering a representative and inclusive workforce in order to grow as a culturally rich and equity focused district. All voices are heard in our schools. Through our student-centered programs, we meet the academic, social, and emotional needs of all learners and embrace our identity as a whole child district. Our schools serve learners in PK-high school as well as Career and Technical Education and Adult Education. We nurture a collaborative working environment and a culture of continuous growth through supportive leadership, high expectations, and opportunities for professional learning. We also offer competitive pay and generous benefits. Together we fulfill our One Promise: The best education for all, for life. We invite you to join our team! To Apply Visit the Employment page of our website, ************************ to be directed to Frontline. All candidates must complete the online application and upload the following documents: resume, transcripts, proof of certification, licensure, and CHRC, and three current letters of reference. Application deadline: Until a suitable candidate is found. EOE

Performs food prep duties such as brewing coffee/espresso drinks, slicing bagels, and serves same to customers. Performs a variety of duties such as: taking food orders from customers, operating computerized cash registers, checking systems, and various food production duties according to established procedures. Performs various stocking and cleaning tasks.

Secretarial/Clerical/Administrative Assistant - Yarmouth High School TITLE: Administrative Assistant/Bookkeeper - YHS GENERAL JOB DESCRIPTION: The Administrative Assistant/Bookkeeper is responsible for maintaining the high school's student activity/student-oriented accounts and is the primary person to greet students and families and admit them to the building. In addition, this position supports the administration in general building operations during the academic day, especially in the area of attendance. REPORTS TO: YHS Principal and Assistant Principal SKILLS/ATTRIBUTES: Proficient in account management and specifically Quickbooks Excellent “people skills” in interacting with all school community members. Problem solver who can find the right person to help resolve issues. Proficient computer skills, including the use of the Google Suite and school-wide information systems (PowerSchool). PERFORMANCE RESPONSIBILITIES: Maintains YHS student activity and student-oriented accounts. Completes necessary reporting and communicates regularly with building and district administrators regarding account balances. Processes deposits and reimbursements and prepares and distributes checks Answers the telephone, greets visitors, refers people to the appropriate school personnel, gives messages to the appropriate persons, and answers questions Coordinates communication with students, parents, and staff regarding discipline incidents and records incidents in PowerSchool. Monitors and communicates student tardies and detention time. Schedules appointments that take place in the office conference room. Works with the school's administrative assistant team to complete office tasks. Completes other work as assigned by administration. Hours: 7:15 am - 3:00 pm The Yarmouth School Department, located ten miles north of Portland, Maine, serves students in Pre-K through grade 12 in four schools and is consistently recognized among the highest performing school districts in Maine, with two National Blue Ribbon School awards since 2018. Continually striving to improve, we are eager to add more innovative, dynamic, and motivated educators to our district. Application deadline is rolling, with an initial review of candidates on Wednesday, January 7. First round interviews will take place the morning of Friday, January 9.

JobID: 2057 JobSchedule: Full time JobShift: Bargaining Unit: The Catherine Cutler Institute at the University of Southern Maine is pleased to announce an opening for a full-time Casco Bay Estuary Partnership (CBEP) Policy and Science Assistant join our dynamic team. This is a grant funded, full-time, two-year position located on our Portland Campus. The experienced staff members of the Catherine Cutler Institute work collaboratively to help partnering organizations and communities thrive in a changing world by translating knowledge and best practices into sustainable solutions that are responsive to societal needs and focused on meaningful outcomes. The Casco Bay Estuary Partnership (CBEP) Policy and Science Assistant is a two-year fixed term position that works with other CBEP staff across all institutional and program areas to support the work of the Casco Bay Estuary Partnership. The Policy and Science Assistant works across all CBEP program area to gain wide exposure to and understanding of coastal and marine issues in Maine and familiarity with how institutions working on coastal management are themselves managed. The Policy and Science Assistant supports project planning and implementation in administrative technical, and communications domains. Duties include assisting with project implementation across all CBEP program areas; representing CBEP on working groups and at external meetings and events; providing administrative, planning and facilitation support for CBEP-led meetings and events; helping with data collection activities, including field data collection and maintenance of field equipment; planning and delivering educational activities; supporting communication of project activities and accomplishments to outside audiences; assisting with social media and maintenance of CBEP's website, drafting outreach and marketing materials; assisting with design, development and dissemination of project products and reports; and coordinating preparation of information needed to report on CBEP activities to EPA and other funders. This is a grant funded, full-time position with an annual of $42,000 located on our Portland Campus. Occasional travel within state and out of state may be required. The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): * 14 paid holidays plus earned vacation time and sick time. * Health, dental and vision insurance. * Low-cost short-term disability insurance and employer-paid long-term disability insurance. * Employer-paid basic life insurance and supplemental life insurance. * A tuition waiver program for employees and their spouse or dependent child(ren). * A 403(b)-retirement plan with employer contribution. * Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses. To learn more, please review the Benefits Information Summary. The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications: * Bachelor's degree or a minimum of two years of relevant work experience. * Strong communication skills, including use of English, grammar, punctuation, and spelling * Strong computer skills, with proficiency using Microsoft Office * Demonstrated ability in report and document preparation. * Ability to complete complex projects independently. * Ability to work with a diversity of people in culturally responsive ways. To apply, click on the 'Apply Now' button below or visit our USM Careers Page and submit the following: * Cover Letter * Resume/Curriculum Vitae * Finalist candidates will be asked to provide a list of the names and contact information for references. For full consideration please submit all required materials by February 3, 2026. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at ************.

Maintenance/Custodial/Maintenance Maintenance Secretary Temporary Position 10-12 hours/week