Administrative Assistant jobs at University of Maryland Faculty Physicians Incorporated

Under close supervision, provides mid-level administrative support to one or more clinical providers. Duties may include receiving patients, scheduling all aspects of patient care, maintaining busy calendars, scheduling internal meetings and preparing materials for meetings; other duties as assigned Candidate must embody departmental Core Values: * Patient's First * Always do the right thing * Leave it better than you found it * Drive at Mastery * TRAVEL: UMMS Downtown training for 1-2 months, main position located at BWMC - Glen Burnie, with UMMS quarterly visits * High school diploma or general education degree (GED) required * Three to Five years related administrative support experience * Accurate typing and data entry skills * Excellent organization skills * Basic knowledge of software used by department * Knowledge of general customer service practices * Ability to deal effectively and diplomatically with team members and public * Ability to work in a team environment * Must be self-motivated and self-starter Essential Functions * Performs a variety of administrative functions to include filing, equipment maintenance, copying and faxing. Provide general office support to staff and all internal customers. Demonstrates an ability to handle a number of activities effectively. * Receives and distributes/routes incoming and outgoing mail. Provides support for mailings, coordinating bulk mailing processes as necessary. Accurately routes correspondence to the intended audience. * Receives and/or directs office visitors; manage office telephones and responds to direct requests for information as appropriate to insure successful operations of office. * Utilizes Microsoft Office suite and other technologies to effectively and efficiently perform duties and improve productivity. * Accurately and effectively schedules travel arrangements for staff as directed Total Rewards The referenced base salary range represents the low and high end of University of Maryland's Faculty Physician's Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician's Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: ****************************************************

The University of Maryland School of Medicine (UMSOM), Department of Medicine - Chair's Office, is currently recruiting an Executive Assistant. Benefits (Exempt Regular): UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. Primary Duties: Provides multi-faceted administrative support and assistance to ensure effective use of an Executive or Chair's time and productive interactions internally and externally. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages the Executive or Chair's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the Executive/Chair and prepares summaries and reports. Develops positive and strategic relationships at all levels of the University. Uses discretion, judgement, and knowledge of the University to facilitate the Executive/Chair's activities and maintain confidentiality. Essential Functions: * Prepares correspondence and reports on behalf of Executive/Chair. Gathers and compiles material and interprets data and prepares new and recurring business and academic related reports. Uses contemporary software and tools to draft presentations, financial, statistical, budget, narrative, and other reports as required. Peer reviews correspondence drafted by Executive/Chair. * Works with a unit's budget in preparing budget and expense reports, creating, processing, tracking, and reconciling purchase orders, and contracts. * Perform integrated revenue and expense analyses, projections, reports, and presentations. Identifies trends and developments and presents findings to Executive. Perform financial forecasting and reconciliation of internal accounts. Creates and analyzes reports and ensures financial information has been recorded accurately. * Analyze human resources data to assist in determining staffing levels and develop reports. * Monitors and evaluates, and suggests improvements as needed, to the effectiveness of the Executive's/Chair's and unit's administrative operations. Performs budget monitoring and the processing of travel expenses, invoices, and purchases. * Oversees unit's administrative operations including space planning, moves, change requests for space, furniture, equipment, etc. * Coordinates Executive's/Chair's daily activities, including meeting schedule, travel scheduling, expenses tracking, and meeting management and content with internal and external parties. * Analyze problems or issues of diverse scope and determine resolutions and interpret policies (e.g., fiscal management, HR, research administration in defined areas). Interpret procedures and policies to determine appropriate action in matters of significance. * Adhere, propose, interpret, implement, and ensure standards of operation, policies, protocols, and procedures to ensure compliant, effective, and efficient operations of business functions. * Provides complete planning for meetings, conferences hosted by the Executive/Chair, and committees including communication materials and presentations. Assures Executive/Chair is fully briefed before meeting on matters to be considered. * Conducts necessary research regarding University operations and informs Executive/Chair of findings so they may accomplish University objectives. * Acts as a problem identification and resolution resource, answers questions, provides guidance, troubleshoots, and follows up in resolving problems, both internal and external. * Represents the University in on-campus and off-campus committees, or in meetings with faculty, students, governmental representatives, and members of the general public. Acts as a liaison for faculty, staff, students, and executives. Participates in special projects and performs other Executive/Chair and unit's administrative duties having a significant impact on the overall goals of the University. * Perform other duties as assigned. Education: Bachelor's degree. Business, accounting, finance, or related degree preferred. Experience: Five (5) years of related business operations environment and/or administrative support to an Executive/Chair that includes overseeing budget preparation and reporting. Supervisory Experience: One (1) year of direct supervision or responsibility for training, work coordination, and monitoring work of others. Certification/Licensure: N/A. Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted. Clery Act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements. Proficient in MS Office products, including excel, PowerPoint, SharePoint, teams, etc. Knowledge, Skills, Abilities: Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery. Hiring Range: $100,000 - $110,000, Commensurate with education and experience UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact *************************. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

The University of Maryland, Baltimore (UMB) has an exciting opportunity for a professional to serve as an Executive Administrative Assistant I to a highly successful, large basic science department under new leadership. This position is privy to sensitive and personal information-the highest level of confidentiality, professionalism and discretion is expected at all times. This position will report directly to the Chair. Benefits: Non-exempt Regular UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program, effective on your date of hire. Non-exempt regular staff receive a generous PAID leave package that starts with 11 days of vacation accrued per year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and time for community service; comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. This is an on-site position; telework may be considered in exceptional cases on an as-needed basis. This position requires an individual who is a self-starter, resourceful, and can anticipate the needs of the chair. The successful candidate will be able to accomplish this, in part, by having excellent speaking skills, writing skills, being detail-oriented, and being able to plan, organize, prioritize, and execute complicated and continuing assignments without instruction. The candidate selected will: PRIMARY DUTIES * Manage the chair's calendar: provide direct meeting support by scheduling and coordinating a large volume of routine and highly complex meetings and appointments; set up videoconferencing and manage the technical aspects of the meeting. * Call attention to appointments; gather, assemble and distribute background material when appropriate; attend meetings, maintain records of attendance, take notes and track follow-up items. * Process the receipt and submission of faculty APT (Appointment, Promotion, and Tenure) packages; process other faculty appointment changes including volunteer appointments, secondary appointments. In collaboration with the department administrator, process postdoc appointments, renewals, stipend adjustments; may assist with visa / international work authorization. * Coordinate the logistics for letters of support/ recommendation for students and faculty (e.g., receiving requests, compiling documents, routing for signature) * Compose routine correspondence in accordance with general instructions such as sending routine thank yous, congratulations, sympathy notes/flowers/ gifts; process reimbursements as appropriate. * Maintain and archive official department records (e.g., meeting minutes, organizational charts, reports, policy documents). * Prepare and review correspondence, charts, forms, manuscripts, grants, etc. using programs such as Microsoft Word and PowerPoint; format references following publisher guidelines; may use reference/citation software. Proofread correspondence for format, typographical and grammatical accuracy, and conformance with procedures and guidelines (federal, publisher, etc.). In collaboration with the chair, maintain up-to-date CV, biographical sketch, and other support documentation. Ensure that information in these documents agrees and are prepared in accordance with (sponsor/university) guidelines, call discrepancies to chair's attention. * Obtain a Corporate Purchasing Card (CPC); process operational expenses for chair including subscriptions; conference registrations, dues; research supplies and equipment and maintain required records according to university/federal policies; prepare and process other requests for payment/reimbursement (e.g., travel reimbursement, PUR01, PUR02) * Greet visitors and screen telephone calls, taking care of routine matters. Answer inquiries following general instructions and departmental procedures. * Make travel arrangements following general instructions and keep records of travel itinerary. Prepare and submit travel requests and expense reports in a timely manner and which follow campus policies and procedures. Primary responsibility for chair travel and reimbursements; responsible for non-employee guests of the department as needed. * Under general supervision, coordinate events hosted in the department. This may include locating and scheduling AV equipment, identify caterers and select menus, locating appropriate conference rooms/auditoriums, guest travel, and related tasks mentioned in this requisition, etc. * Enters, updates, and retrieves information stored in files, including the alumni, key donor, and stakeholder databases. * Other general administrative duties such as errands, filing, photocopying, general library work, and preparing bulk mailings as assigned. MINIMUM QUALIFICATIONS: EDUCATION: High School Diploma or GED. EXPERIENCE: Four (4) years secretarial experience. OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Successful applicants will be highly organized, focused, detail-oriented, and possess a calm demeanor and positive attitude. Must be a self-starter, able to work in a fast-paced environment, requesting clarification and direction when needed. Expected to function as a member of the team by working with other administrative and research staff to meet deadlines. Knowledge of university, state, and federal administrative procedures related to the primary duties of this position (e.g., procurement, travel, allowable costs, etc.) preferred. KNOWLEDGE, SKILLS, ABILITIES: * Knowledge of formal rules for composing a variety of business communications and a strong command of English grammar, punctuation, spelling, and arithmetic required. Three writing samples are requested. * Comfort in interacting with all types of faculty, scientists, staff, and guests with confidence, creativity and maturity. * Ability to exercise initiative and resourcefulness necessary to prioritize multiple ongoing and new projects in a fast-paced academic environment. * Ability to work independently as well as the ability to work cooperatively with others; demonstrate professional, ethical, respectful, and courteous behavior when interacting with others. * Computer skills: Advanced knowledge of scheduling programs (Outlook), and MS Office (Word, Access, Excel, PowerPoint) programs required; knowledge of basic office equipment and procedures, ability to locate information using a variety of resources (eg. WWW, telephone directory, etc.) Hiring Range: $53,658.53 - $63,414.63 per year (Commensurate with education and experience) Based on the duties of this position, selected candidates are not eligible to participate in the Bargaining Unit (Union). UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact *************************. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job Description SummaryOrganization's Summary Statement: The Office of the General Counsel invites applications for a full-time, non-exempt position with benefits. The position reports directly to the General Counsel. Benefits: UMES offers exciting opportunities for professional growth. Generous benefits include health benefits (medical, prescription, dental, flexible spending accounts), Retirement (State or Optional Retirement Plan with Fidelity or TIAA), Supplemental Retirement Accounts (TIAA, Fidelity, or MSRP-Nationwide) with $600 annual state match, Life Insurance (state sponsored MetLife, USM sponsored MetLife Plan, life insurance and long-term disability insurance), Tuition Remission, Employee Assistance Program, paid holidays, paid leave (Exempt positions start at 22 days annual, non-exempt positions start at 11 days annual per year, sick leave 15 days per year, personal leave 3 days per year). Overtime, shift-differential and on-call pay (non-exempt positions only). Under general supervision, provides executive level secretarial and administrative assistance to the General Counsel. Due to confidentiality, privilege and other ethical duties required of personnel within the Office of General Counsel, the position requires compliance with all ethical responsibilities in the handling of confidential matters. In addition, this position may provide additional support to the Office of the President on an as-needed basis. Essential/Primary Duties: •Maintains matter and case management file system and database(s), including organization and intake of all internal and external matters/projects, cases and official inquiries/matters of administrative and governmental agencies, including but not limited to the University System of Maryland, DOL, EEOC, OCR, and DOJ. •Serve as contact/legal liaison between General Counsel and requestors and/or university units for requests pursuant to the Maryland Public Information Act and maintain all public information act database(s) and log(s). •Establishes, monitors and maintains case files. Documents all communications with clients •Maintenance of licensing requirements and renewals for General Counsel, including but not limited to monitoring and reporting of Continuing Legal Education Requirements and payment of Bar dues and other expenses for multiple jurisdictions. •Serve as contact/legal liaison between General Counsel and UMES faculty and staff/academic and administrative departments on all matters, including but not limited to internal and external investigations, discovery preparation and trial preparation. •Prepares and revises manuscripts, correspondence, charts, forms, and other material from copy or notes created by others using typewriter and/or automated office equipment. Proofreads materials. •Reads and edits outgoing correspondence for procedural, typographical and grammatical accuracy with general policy and factual correctness. Corrects and calls deviations or inadequacies to writer`s attention as deemed appropriate. •Researches, analyzes and summarizes information and source materials for reports independently and communicates findings orally and in writing. •Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally, and forwards remainder with necessary background materials. •Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate. •Schedules appointments and engagements without prior clearance. Makes arrangements and coordinates all details for meetings. Assures that executive is fully briefed before meetings on matters to be considered. May attend meetings and prepare notes. •Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping. •Oversees office operations, ensures equipment, materials, and space are used efficiently and effectively. Assists in preparing and administering departmental budget. •Performs other related duties as assigned. Physical Demands: •May require extended periods of standing, bending, stooping, sitting at desk. •May require lifting up to 25 lbs. •Requires communication with a variety of constituents externally and internally. •Requires operation of a variety of office equipment.Minimum Qualifications EDUCATION: High School Diploma or GED. EXPERIENCE: Four years secretarial experience. OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: Comprehensive knowledge of and skill in the application of office practices, procedures, and equipment; of business English, spelling, grammar, and arithmetic; of UMS policies and procedures and the institution's purpose, goals, and procedures. General knowledge of and skill in the use of word processing, database, and spreadsheet software to produce documents and maintain information. Skill in composing a variety of correspondence; in operating manual and automated office equipment; in managing filing systems; in gathering and summarizing information; in maintaining confidentiality and handling sensitive matters with discretion and tact; in interacting with students, public officials and staff at all levels in a courteous and efficient manner; in planning, organizing, prioritizing and executing complicated and continuing assignments without instruction. Ability to communicate effectively both orally and in writing; to understand and follow oral and written instructions; to project a professional and positive image of the institution; to make effective oral presentations; to supervise office operations and staff. OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. CONDITIONS OF EMPLOYMENT: N/A Additional Job Details Required Application Materials: Qualified applicants should submit a cover letter, resume, and a list of names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system. Please visit ************************************** to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Best Consideration Date: N/A Posting Close Date: N/A Open Until Filled: Yes DepartmentUMES-GENC-General CounselWorker Sub-Type Staff RegularSalary Range$50,000 - $60,000EEO Statement UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Diversity Statement The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation. Title IX Statement It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.

Job Description SummaryOrganization's Summary Statement: The Executive Administrative Assistant I in the Office of the Vice President for Enrollment Management and Student Experience plays a crucial role in managing the day-to-day operations of the department, providing high-level administrative support to ensure efficiency and organization. This position serves as the primary point of contact for internal and external stakeholders, handling communications, scheduling, correspondence, and office management. Responsibilities: Administrative Duties •Oversee and manage the day-to-day operations of the department. •Provides administrative support, which includes greeting and screening visitors; answering and routing all incoming phone calls; and managing the department's email accounts and voice mail systems. •Creates, edits, formats, and revises outgoing correspondences, forms, reports, handouts, guides, manuals, and workshop presentations using MS Word, MS PowerPoint and MS Publisher. Proofreads for grammatical, typographical and basic content errors. Identifies and addresses errors or deficiencies, bringing them to the writer's attention as necessary. •Signs important correspondence frequently without instruction or review. •Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing. •Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background materials. •Exercises independent judgement and initiative in establishing and revising complex and sensitive filing systems. Enters, updates, and retrieves information stored in files and databases. •Independently schedules appointments and engagements, arranging and coordinating all meeting details. Ensures the Vice President is fully briefed on relevant matters before meetings. May attend meetings and take notes as needed. •Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping. •Oversees office operations, ensures equipment, materials, and space are used efficiently and effectively. •Assists in preparing and administering departmental budgets. •Acts as intermediary for the Vice President, interacting with officials, staff at all levels, and the public. Provides information requiring comprehensive knowledge of institution policies, procedures, and special issues. •Anticipates Vice President's course of action when absent and facilitates problem resolution. •Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the Vice President. •Ensures confidentiality of information. •Performs other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs. Operational Duties •Assists with special projects assigned by the Vice President. •Manage the logistics (room reservations, equipment requests, parking reservations; catering requests) involved with special office events, meetings and programs. •Oversees and maintains office supply and equipment inventory and completes requisitions for office supplies, repairs of office equipment, printing and travel. Supervisory Duties •Provides supervision, guidance and instruction to office support staff (e.g., student workers, graduate assistants, student volunteers). •Assures accuracy of Graduate Assistants and student worker time sheets. •Facilitates performance evaluations for office support staff. Required Minimum Qualifications: •High School Diploma or GED required. •Four years of secretarial experience. •Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools. •Experience managing budgets and expense reports. •Familiarity with office management systems and procedures. •Knowledge of project management principles and tools. •Ability to adapt quickly in a fast-paced environment. •Must have excellent customer service to include the ability to interact with students, public officials, and staff at all levels in a courteous and efficient manner. •Ability to handle confidential and sensitive information with discretion and professionalism. Required Knowledge/Skills/Abilities: •General knowledge of and skill in the practical application generally accepted office practices and procedures. •Strong organizational and time management skills with the ability to multitask and prioritize effectively. •Ability to communicate effectively both orally and in writing; to understand and follow oral and written instructions. •Strong problem-solving skills and the ability to work independently with minimal supervision. •Attention to detail and accuracy in all aspects of work. •Exceptional interpersonal skills with the ability to interact professionally with executives, staff, and external stakeholders. •Ability to coordinate complex schedules, meetings, and travel arrangements. •Skilled in composing a variety of correspondence. •Skilled in managing electronic and hardcopy filing systems and in gathering and summarizing information. •Skilled in planning, organizing, prioritizing, and executing complicated and continuing assignments without instruction. •Ability to project a professional and positive image of the institution. •Ability to make effective oral presentations. •Ability to supervise office operations and staff. Preferences: •Bachelor's degree •Minimum of 3-5 years of experience in executive-level administrative support •Experience in a higher education, corporate, or government setting. Physical Demands: May be required to perform physical work requiring bending, stooping, reaching, carrying, and frequent heavy lifting; to work in adverse weather conditions; to wear and work in personal protective equipment. Licenses/ Certifications: N/AMinimum Qualifications EDUCATION: High School Diploma or GED. EXPERIENCE: Four years secretarial experience. OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: Comprehensive knowledge of and skill in the application of office practices, procedures, and equipment; of business English, spelling, grammar, and arithmetic; of UMS policies and procedures and the institution's purpose, goals, and procedures. General knowledge of and skill in the use of word processing, database, and spreadsheet software to produce documents and maintain information. Skill in composing a variety of correspondence; in operating manual and automated office equipment; in managing filing systems; in gathering and summarizing information; in maintaining confidentiality and handling sensitive matters with discretion and tact; in interacting with students, public officials and staff at all levels in a courteous and efficient manner; in planning, organizing, prioritizing and executing complicated and continuing assignments without instruction. Ability to communicate effectively both orally and in writing; to understand and follow oral and written instructions; to project a professional and positive image of the institution; to make effective oral presentations; to supervise office operations and staff. Additional Job Details Required Application Materials: Cover letter, resume, and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number. All applicants must apply using the new online application system. Please visit ************************************** to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Best Consideration Date: 02/24/2025 Posting Close Date: 5/16/2025 Open Until Filled: No DepartmentUMES-VPSA-VP Student AffairsWorker Sub-Type Staff RegularSalary Range$48,138 - $58,000EEO Statement UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Diversity Statement The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation. Title IX Statement It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.

The University of Maryland, School of Pharmacy (UMSOP) is seeking a Special Assistant to the Dean for the Dean's Administration. The Special Assistant to the Dean is an executive-level administrative position that reports directly to the Dean. This role provides high-level strategic, analytical, and project management support to advance the School's mission and priorities. The Special Assistant is responsible for planning, initiating, and implementing special projects; coordinating strategic initiatives; supporting decision-making; and facilitating communication between the Dean and a wide range of internal and external constituents. The position will also serve as a liaison for the Dean's Office with campus leadership, other UMB schools, central administrative offices, and external partners and organizations. The successful candidate will develop a comprehensive understanding of the School's academic, research, clinical, and administrative operations and will provide informed guidance on issues spanning the curriculum, research enterprise, pharmacy practice activities, faculty affairs, student services, and community engagement. This position requires a skilled and proactive project manager who is highly effective at establishing positive, collaborative working relationships at all levels of the institution. The Special Assistant must be able to synthesize complex information, anticipate needs, manage competing priorities, and exercise discretion and sound judgment in a fast-paced environment. The University of Maryland School of Pharmacy is one of seven professional schools at the University of Maryland, Baltimore (UMB). Our mission is to make life better by preparing future-ready graduates, driving innovation, advancing discovery science, delivering world-class clinical training, and enriching communities through pharmapreneurship. BENEFITS (Exempt Regular): UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. UMB CORE VALUES: Respect & Integrity, Well-Being & Sustainability, Equity & Justice, and Innovation & Discovery ESSENTIAL FUNCTIONS: Strategic & Executive Support to the Dean * Provide direct, high-level support to the Dean on a wide range of administrative, strategic, and operational issues to advance School priorities and accomplish defined objectives. * Conduct research and prepare briefings on healthcare trends, pharmaceutical and outcomes research, pharmacy education, academic affairs, and other emerging topics. * Develop a comprehensive understanding of the School's academic programs, research enterprise, specialty clinics, and practice initiatives to inform executive decision-making. * Problem-solve and manage issues proactively to support the Dean's focus on strategic priorities; recommend actions and implement solutions with minimal oversight. * Lead and coordinate legislative planning, including tracking policy issues, supporting advocacy efforts, and preparing materials for internal and external stakeholders. Project & Initiative Management * Develop project timelines and manage complex initiatives, ensuring deliverables remain on track through coordination with faculty, department chairs, administrators, and School leadership. * Coordinate due diligence for new initiatives-including revenue-generating activities, external partnerships, and inter-institutional collaborations-and work with the Senior Associate Dean and campus legal on MOUs and similar agreements. * Coordinate select high-level events with external partners and major internal leadership events, including retreats for department chairs, program directors, and senior staff. Communications, Writing & Representation * Draft, edit, and prepare high-level written materials on behalf of the Dean, including position papers, talking points, correspondence, surveys, reports, memos, and briefing documents. * Develop speeches, presentations, and slide decks for the Dean, coordinating with School leaders and subject-matter experts as needed. * Attend key meetings with and/or on behalf of the Dean; take accurate minutes, track action items, and ensure timely follow-through and accountability by responsible parties. * Represent the Dean and the School by serving on designated internal and external committees, working groups, and professional organizations. Internal & External Liaison Functions * Serve as a key liaison between the Dean's Office and campus leadership, other UMB schools, USM offices, accreditation bodies, external organizations, and community partners. * Work collaboratively with academic departments, programs, and centers to enhance relationships and ensure effective communication between units and the Dean's Office. * Lead communication with external organizations, including professional associations, accrediting bodies, and University leaders. Academic, Accreditation & Institutional Support * Support major institutional activities, including participation in strategic planning processes, accreditation efforts (e.g., ACPE and other relevant accrediting bodies), Convocation, faculty and staff retreats, community engagement initiatives, and School-wide or campus-wide events. * Assist with preparation and management of select annual reports and provide support to designated standing committees of the School. * Ensure timely documentation and coordinated follow-up for School-level reviews, reports, and other institutional initiatives. * Coordinate and oversee Interfolio processes for the School, including faculty recruitment, appointment, promotion and tenure, annual reviews, and related documentation workflows. Office Leadership & Administrative Oversight * Supervise an Office Manager and oversee daily operations within the Dean's Suite, including purchasing, travel arrangements, event coordination, and administrative workflows. * Provide limited administrative support to two Associate Deans within the Dean's Suite, as assigned. Other Responsibilities * Perform other duties as assigned by the Dean, exercising sound judgment, discretion, professionalism, and a high degree of confidentiality. MINIMUM QUALIFICATIONS: Education: Master's degree in education, business administration, law, english, or a related field. Experience: Five (5) years' experience working in an administrative role in a comparable field. Previous academic experience preferred. Supervisory Experience: Prior supervisory experience preferred. KNOWLEDGE, SKILLS, AND ABILITIES: * Exceptional interpersonal skills, with the ability to build trust, maintain positive relationships, and interact effectively and professionally with faculty, staff, students, senior leadership, external partners, and community stakeholders. * Strong writing and editorial skills, with the ability to synthesize complex information, prepare high-quality documents, and communicate clearly and persuasively on behalf of the Dean. * Advanced analytical and conceptual abilities, including skill in organizing complex projects, developing timelines, anticipating challenges, and presenting multifaceted issues in a clear and actionable manner. * Superior organizational and time-management skills, with the ability to prioritize competing demands, manage multiple complex tasks simultaneously, and meet deadlines with accuracy and attention to detail. * Demonstrated initiative, independence, and sound judgment, with the ability to anticipate needs, troubleshoot problems, and recommend effective solutions with minimal supervision. * Ability to ensure follow-through, including tracking action items, monitoring progress, resolving obstacles, and ensuring timely completion of commitments made by or assigned to the Dean's Office. * Strong decision-making and problem-solving skills, including the ability to navigate sensitive or high-stakes situations with diplomacy and discretion. * Ability to maintain strict confidentiality, exercise professional judgment, and handle sensitive information with integrity and discretion. * Skill in working collaboratively across diverse teams, fostering cooperation, and cultivating positive relationships with internal and external constituencies. * Demonstrated leadership abilities, including skill in supporting executive decision-making, representing senior leadership, offering informed guidance, and supporting strategic initiatives. * Ability to interact effectively with executive leaders, campus administrators, accrediting bodies, professional organizations, and governmental entities. * Strong communication abilities, including effective verbal communication, presentation skills, and the ability to convey information with clarity, tact, and professionalism. * Event coordination and logistical management skills, including the ability to plan, organize, and execute meetings, retreats, and high-level events. * Knowledge of applicable laws, regulations, requirements, and University policies, and the ability to interpret and apply them appropriately. * Proficiency with technology and administrative systems, including Microsoft Office, project-management tools, and relevant University systems. * Ability to contribute to strategic and systems-level thinking, connecting operational details to broader institutional goals and initiatives. * Demonstrated service orientation, with a cooperative, helpful, and professional approach that reflects the values and expectations of the Dean's Office. * Instructional, training, and team-building skills, with the ability to strengthen collaboration and support a cohesive working environment. * Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-Being and Sustainability, Equity and Justice, Innovation and Discovery, and Service and Compassion. HIRING RANGE: $139,000 - $155,000 per year / Commensurate with education and experience UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact *************************. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

The Department of The Built Environment invites applications for an Administrative Assistant I part time contractual position (18 hours per week) for the Career and Technology Education Program, starting in May 2025. The position does not offer benefits. This position is stationed at UMES Career and Technology Education off-campus site located at the Baltimore Museum of Industry (BMI), 1425 Key Highway, Suite 101, Baltimore, MD. This is not a virtual position. Occasional travel between campuses may be required. Responsibilities: Under general supervision of the Program Director/Coordinator, responsibilities include: * Assist students with scheduling, registering, and making payments for courses. * Marketing of certification pathways offered and recruitment of new high school teachers statewide for enrollment in required courses. * Collecting and reporting of data for enrollment and completion is required along with updating the website information as needed. * Edit, format, and revise a variety of documents and materials created by others, proofreading for grammatical, typographical and basic content errors. * Maintain paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security; enter, update, and retrieve information as needed; ensuring confidentiality of records. * Screen telephone calls and visitors; schedule and coordinate meetings and appointments. * Make travel arrangements following general instructions and campus procedures. Perform necessary follow-up for vouchers, expense reports, and reimbursements. * Initiate requisitions, disbursement vouchers and purchasing orders, collaborating with procurement, accounts payable, IT, and physical plant. * Orders supplies as needed. * Preparation of reports, databases and other documents, such as those related to VISA purchases and monthly reconciliations using the University Financial System. * Maintain the confidentiality of program information and records. * This position includes regular interaction with various departments on the main campus for student assistance and inclusion of current procedures. * Experience with handling confidential data. * Perform other related duties as assigned. Required Knowledge/Skills/Abilities: * Knowledge of Microsoft Office Suite, university or other business software applications * Willingness to learn Canvas, Workday, Dropbox Sign, WordPress, and Adobe Acrobat. Minimum Qualifications EDUCATION: High School Diploma or GED EXPERIENCE: 2 years experience providing administrative support. OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. CONDITIONS OF EMPLOYMENT: N/A Additional Job Details Organization's Summary Statement: About the Department The Department of the Built Environment is one of five departments in the School of Business and Technology. With six tenure track/tenured faculty, and approximately 20 part-time adjuncts; the department serves around 50 students on the Princess Anne campus and 200 full and part-time students at our off-campus sites. The two primary off-campus sites are located at the Universities at Shady Grove in Rockville, Maryland, and the Baltimore Museum of Industry (BMI) in Baltimore, Maryland. The department offers a BS in Construction Management Technology at the main campus in Princess Anne, Maryland. Construction Management Technology classes are also offered Universities at Shady Grove campus. The Department also offers a BS in Technology and Engineering Education, and an M.Ed. in Career and Technology Education; classes are held at the Baltimore Museum of Industry (BMI) in Baltimore, Maryland. Additionally, the department provides four certificate programs in Career and Technology Education and Work-Based Learning. About the School The School of Business and Technology is home to five academic departments: Business Management, and Accounting; Engineering and Aviation Sciences; Hospitality and Tourism Management; Computer Science and Engineering Technology; and The Built Environment. Additionally, the School offers several of its programs at the University System of Maryland (USM) regional centers and off-campus locations including the Universities at Shady Grove, USM Hagerstown, and the Baltimore Museum of Industry. About the University: Enrolling over 2,500 students, The University of Maryland Eastern Shore (UMES) is a land-grant, historically black college founded in 1886 as the Delaware Conference Academy. Since its beginning, the institution has had several name changes and governing bodies. It was Maryland State College from 1948 until 1970, when it became one of the five campuses that formed the University of Maryland. In 1988, it became a member of the then eleven campus (now thirteen) University of Maryland System, now known as the University System of Maryland. UMES is approved by the state of Maryland and fully accredited by the Middle States Association of Colleges and Schools. The university's main campus is located approximately 15 miles south of Salisbury, Maryland within easy commuting distance to Baltimore, Washington D.C., Philadelphia, and New York. Physical Demands: * May require extended periods of standing, bending, sitting at desk. * May require lifting up to 25 lbs. * Requires communication with a variety of constituents externally and internally. * Requires operation of a variety of office equipment. Preferences: * Experienced professional with a teaching and/or administrative background related to Career & Technology Education (CTE) or Technology and Engineering (T&E) education who would like the opportunity to assist pre-service and in-service educators in pursuing undergraduate and graduate. * Experience with recruitment or marketing Required Application Materials: Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system. Please visit ************************************** to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Best Consideration Date: N/A Posting Close Date: N/A Open Until Filled: Yes Department UMES-BNTC-The Built Environment Worker Sub-Type Staff Contractual (C1) (Fixed Term) Salary Range $18.57 - $29.65 EEO Statement UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Diversity Statement The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation. Title IX Statement It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.

Job Description SummaryThe Department of The Built Environment invites applications for an Administrative Assistant I part time contractual position (18 hours per week) for the Career and Technology Education Program, starting in May 2025. The position does not offer benefits. This position is stationed at UMES Career and Technology Education off-campus site located at the Baltimore Museum of Industry (BMI), 1425 Key Highway, Suite 101, Baltimore, MD. This is not a virtual position. Occasional travel between campuses may be required. Responsibilities: Under general supervision of the Program Director/Coordinator, responsibilities include: • Assist students with scheduling, registering, and making payments for courses. • Marketing of certification pathways offered and recruitment of new high school teachers statewide for enrollment in required courses. • Collecting and reporting of data for enrollment and completion is required along with updating the website information as needed. • Edit, format, and revise a variety of documents and materials created by others, proofreading for grammatical, typographical and basic content errors. • Maintain paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security; enter, update, and retrieve information as needed; ensuring confidentiality of records. • Screen telephone calls and visitors; schedule and coordinate meetings and appointments. • Make travel arrangements following general instructions and campus procedures. Perform necessary follow-up for vouchers, expense reports, and reimbursements. • Initiate requisitions, disbursement vouchers and purchasing orders, collaborating with procurement, accounts payable, IT, and physical plant. • Orders supplies as needed. • Preparation of reports, databases and other documents, such as those related to VISA purchases and monthly reconciliations using the University Financial System. • Maintain the confidentiality of program information and records. • This position includes regular interaction with various departments on the main campus for student assistance and inclusion of current procedures. • Experience with handling confidential data. • Perform other related duties as assigned. Required Knowledge/Skills/Abilities: • Knowledge of Microsoft Office Suite, university or other business software applications • Willingness to learn Canvas, Workday, Dropbox Sign, WordPress, and Adobe Acrobat.Minimum Qualifications EDUCATION: High School Diploma or GED EXPERIENCE: 2 years experience providing administrative support. OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. CONDITIONS OF EMPLOYMENT: N/A Additional Job Details Organization's Summary Statement: About the Department The Department of the Built Environment is one of five departments in the School of Business and Technology. With six tenure track/tenured faculty, and approximately 20 part-time adjuncts; the department serves around 50 students on the Princess Anne campus and 200 full and part-time students at our off-campus sites. The two primary off-campus sites are located at the Universities at Shady Grove in Rockville, Maryland, and the Baltimore Museum of Industry (BMI) in Baltimore, Maryland. The department offers a BS in Construction Management Technology at the main campus in Princess Anne, Maryland. Construction Management Technology classes are also offered Universities at Shady Grove campus. The Department also offers a BS in Technology and Engineering Education, and an M.Ed. in Career and Technology Education; classes are held at the Baltimore Museum of Industry (BMI) in Baltimore, Maryland. Additionally, the department provides four certificate programs in Career and Technology Education and Work-Based Learning. About the School The School of Business and Technology is home to five academic departments: Business Management, and Accounting; Engineering and Aviation Sciences; Hospitality and Tourism Management; Computer Science and Engineering Technology; and The Built Environment. Additionally, the School offers several of its programs at the University System of Maryland (USM) regional centers and off-campus locations including the Universities at Shady Grove, USM Hagerstown, and the Baltimore Museum of Industry. About the University: Enrolling over 2,500 students, The University of Maryland Eastern Shore (UMES) is a land-grant, historically black college founded in 1886 as the Delaware Conference Academy. Since its beginning, the institution has had several name changes and governing bodies. It was Maryland State College from 1948 until 1970, when it became one of the five campuses that formed the University of Maryland. In 1988, it became a member of the then eleven campus (now thirteen) University of Maryland System, now known as the University System of Maryland. UMES is approved by the state of Maryland and fully accredited by the Middle States Association of Colleges and Schools. The university's main campus is located approximately 15 miles south of Salisbury, Maryland within easy commuting distance to Baltimore, Washington D.C., Philadelphia, and New York. Physical Demands: May require extended periods of standing, bending, sitting at desk. May require lifting up to 25 lbs. Requires communication with a variety of constituents externally and internally. Requires operation of a variety of office equipment. Preferences: Experienced professional with a teaching and/or administrative background related to Career & Technology Education (CTE) or Technology and Engineering (T&E) education who would like the opportunity to assist pre-service and in-service educators in pursuing undergraduate and graduate. Experience with recruitment or marketing Required Application Materials: Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system. Please visit ************************************** to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Best Consideration Date: N/A Posting Close Date: N/A Open Until Filled: Yes DepartmentUMES-BNTC-The Built EnvironmentWorker Sub-Type Staff Contractual (C1) (Fixed Term) Salary Range$18.57 - $29.65EEO Statement UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Diversity Statement The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation. Title IX Statement It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.

Job Description SummaryThe purpose of the position is to provide administrative assistance to the University Health Center (UHC) and specifically the administrative and project-based needs of the Health Promotion and Wellness Services (HPWS), Care to Stop Violence (CARE) Faculty and Staff Assistance Program (FSAP), Occupational Health, Physical Therapy and Registration related services. Additionally, the Administrative Assistant would enhance the customer service experience of our patients, clients and visitors, serving those who visit the Health Center. This is an in-person position that requires working at the front desk, greeting and directing the patients, clients and visitors. Under general supervision, provides complex administrative support to an individual, office, department or program. Work requires comprehensive knowledge of the organization or program where assigned, skill in working with issues related to policy, procedures, and confidential matters, and involves considerable participation in the work of the supervisor. Incumbents exercise discretion and judgment with considerable consequence of error. 1. Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors. 2. Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines. 3. Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge. 4. Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed. 5. Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing. 6. Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material. 7. Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate. 8. Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping. 9. Assists in preparing and administering department budget by updating accounts, and running periodic reports. 10. Acts as intermediary for supervisor, interacting with officials, staff at all levels and the public. Provides information requiring comprehensive knowledge of institutional policies, procedures, and special departmental issues. 11. Anticipates supervisor's course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the supervisor. 12. May provide guidance and instruction to other office support staff. Physical Demands: Usual demands of an office environment with some bending, stooping, and lifting less than 25 lbs. Potential exposure to communicable disease by virtue of working in a healthcare facility. This is an in-person position that requires working primarily in the office. Must be comfortable with having brief interactions with survivors of power-based violence (sexual and relationship violence). Preferences: Must be detail-oriented and able to work on multiple projects simultaneously; must have the ability to follow through and complete tasks with minimal supervision. Excellent customer service and interpersonal skills are essential. Excellent organizational and clerical skills. Employees must be skilled in operating office equipment; in managing filing systems; in maintaining confidentiality and handling sensitive matters with discretion and tact; and in interacting with students, faculty, and staff at all levels in a courteous and efficient manner. A high level of professionalism. Must be able and willing to adapt to change quickly. Adaptability and willingness to learn new tasks and procedures. Must be willing to learn Electronic Medical Records systems to assist with appointment scheduling. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace. Experience using social media and other communication platforms is desirable.Minimum Qualifications EDUCATION: High School Diploma or GED EXPERIENCE: 3 years experience providing administrative support. OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. CONDITIONS OF EMPLOYMENT: N/A Additional Job Details Posting Close Date: January 2, 2026 Open Until Filled: NA Job RisksOccupational Related Bloodborne Pathogen Exposure, Respiratory ProtectionFinancial Disclosure RequiredNo For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website. DepartmentVPSA-UHC-Health Education SumWorker Sub-Type Staff RegularSalary Range$46,736.00 - $56,083.00Benefits Summary For more information on Regular Nonexempt benefits, select this link. Background Checks Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed. Employment Eligibility The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment. EEO Statement The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy. Title IX Non-Discrimination NoticeResources Learn how military skills translate to civilian opportunities with O*Net Online Search Firm Managed Recruitment There are some positions that are not advertised on this career site as the search is being managed by a Search Firm. Please visit the link below to see these available opportunities: Search Firm Managed Vacancies

Renowned as the academic flagship of the University of Maryland Medical System, our Magnet -designated facility is a nationally recognized, academic medical center with opportunities across the continuum of care. Come join UMMC and discover the atmosphere where talents and ideas come together to enhance patient care and advance the science of nursing. Located in downtown Baltimore near the Inner Harbor and Camden Yards, you won't find a more vibrant place to work! Job Description Work Schedule: 2:30pm - 11:00pm I. General Summary Under general supervision, using a customer service orientation, receive requests for service and performs call center and emergency communications functions including transport, emergency repairs, general maintenance and housekeeping, safety and security alerts and construction requests. Investigates and communicates the status of the requests to the customer and provides administrative support for relevant departments to address the outstanding issues. Researches, collects, and prepares data for processing, spreadsheet applications and data management in performing tasks. II. Principal Responsibilities and Tasks The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. 1. Receive, prioritize, and log incoming requests for service during emergent and non-emergent scenarios. Transmit requests via multi-line telephone console, multi-channel dispatch computer system, FAX, computer terminal(s), pagers, public announcement systems, various alarm systems / panels (fire alarm system, kinderguard, elevator entrapment system, security access systems, oxygen, medical air and nitrogen), etc. 2. Process and maintain customer service requests / patient care support group's data in various, computer systems (work order data system, patient care food/medication data system), etc.; advises service request status to the customer and support service groups. Support linen department, facilities, and EVS, by taking calls and processing work orders. Receive and communicate shuttle requests to parking department, 3. Plan / facilitate customer and support group's educational sessions focused on various presentations and simulations for developing quality work relationships; understanding the work flow and service provisions of each other 4. Communicate critical infrastructure, maintenance, security and safety issues to appropriate leadership with service status updates and reports 5. Prepare documents, reports, charts, tables, graphs, meeting summaries and other materials to support department projects and programs Qualifications III. Education and Experience 1. High School Diploma or equivalent (GED) is required. 2. Five years work experience in a multi-task environment to include two years performing administrative duties and two years performing customer service duties. 3. Familiarity with medical terminology is preferred. 4. Experience in a healthcare environment, maintenance work order management and/or dispatching for security or emergency response is preferred. IV. Knowledge, Skills and Abilities 1. Ability to work weekends, and have flexibility for shift change or emergency shift coverage, with adequate notification, as needed. Attend quarterly Division Meetings and Department Meetings. 2. Demonstrated ability to accurately type and enter data in a timely manner required. 3. Ability to effectively operate a multi-line telephone console and multi channel radio required. Must utilize professional etiquette and maintain flexibility as many requests simultaneously come into the call center in a tactful and courteous manner. 4. Ability to read, write and speak English in a clear and articulate manner required. Highly effective interpersonal and verbal communication skills including courtesy are necessary in order to work with patients and all levels of staff. Effective listening and problem-solving skills. 4. Knowledge and ability to understand division practices, procedures and protocol, and lay-out of hospital. 5. Ability to observe and enforce departmental and general UMMC policies and procedures, particularly relating to the practice of safety and security measures, contacting outside service contractors, and on-call maintenance staff. Additional Information All your information will be kept confidential according to EEO guidelines. Compensation Pay Range: $17.65 - $23.26 Other Compensation (if applicable): Shift Differential Review the 2024-2025 UMMS Benefits Guide. Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at [email protected].

Physical Demands Able to operate manual and automated office equipment; ability to sit for extended periods; walk; crouch, lift up 10 pounds, view data on monitor, visual acuity to see color and depth. Minimum Qualifications Bachelor's degree and three years' experience in administrative staff work. Working knowledge of Appointment, Promotion and Tenure/Appointment Evaluation and Promotion guidelines and processes. Evidence of support and service on search committees and standing university committees and meetings for strategic initiatives. Experience with travel, procurement and scheduling at for dean's staff and leadership. Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information, working knowledge of analytical and statistical principles and techniques. Skill in the use of office automation software and its applications, ability to establish and maintain effective working relationships, to handle sensitive materials with discretion and tact, to present ideas and information clearly and concisely, both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form. Ability to independently handle multiple tasks and set priorities. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Minimum Qualifications Education: This position is only open to Graduate Students who are currently enrolled at the University of Maryland, College Park. Candidates must also maintain full-time enrollment status while employed. Experience: Must have prior experience in a customer service role. Knowledge, Skills, and Abilities: Strong communication skills, both written and oral. Must be proficient with Microsoft office applications.

Physical Demands Sedentary work. Exerting up to 30 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; proofreading; viewing a computer screen. Minimum Qualifications Minimum Qualifications EDUCATION Bachelor's degree from an accredited University. Candidate must be enrolled in a UMCP graduate program. KNOWLEDGE , SKILLS , ABILITIES Proficiency in Excel and Google Suite. **Candidate must be available to work on Fridays.

Minimum Qualifications Must be enrolled in a UMCP graduate program. Strong communication skills, both written and oral. Strong customer service and problem-solving skills. Must maintain full-time enrollment status while employed.

Job Description Provides senior level administrative support to a single executive, physician or team. Performs advanced administrative tasks, such as preparing correspondence, reports and memos, responding to and screening telephone calls. Requires working knowledge of institution policies, practices and procedures. Collects, compiles and analyzes complex information of a highly confidential nature. Performs special projects of a highly skilled nature. Exercises considerable discretion and independent judgment. May serve as lead worker to lower level administrative staff in the same department; and other duties as assigned. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) required Three to five years related administrative experience; medical office experience is preferred. Accurate typing and data entry skills Excellent organization skills Working knowledge of software used by department Proficiency in MSOffice (Word/Excel/PowerPoint/Outlook) is a must; working knowledge of internet research tools Knowledge of general customer service practices Ability to deal effectively and diplomatically with team members and public Ability to work in a team environment. Must be self-motivated and self-starter Attention to details Self-starter and ability to work independently in a dynamic and rapid changing environment Total Rewards The referenced base salary range represents the low and high end of University of Maryland's Faculty Physician's Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician's Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: *****************************************************

Provides senior level administrative support to a single executive, physician or team. Performs advanced administrative tasks, such as preparing correspondence, reports and memos, responding to and screening telephone calls. Requires working knowledge of institution policies, practices and procedures. Collects, compiles and analyzes complex information of a highly confidential nature. Performs special projects of a highly skilled nature. Exercises considerable discretion and independent judgment. May serve as lead worker to lower level administrative staff in the same department; and other duties as assigned. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) required Three to five years related administrative experience; medical office experience is preferred. Accurate typing and data entry skills Excellent organization skills Working knowledge of software used by department Proficiency in MSOffice (Word/Excel/PowerPoint/Outlook) is a must; working knowledge of internet research tools Knowledge of general customer service practices Ability to deal effectively and diplomatically with team members and public Ability to work in a team environment. Must be self-motivated and self-starter Attention to details Self-starter and ability to work independently in a dynamic and rapid changing environment Total Rewards The referenced base salary range represents the low and high end of University of Maryland's Faculty Physician's Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician's Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: *****************************************************

Under close supervision, provides mid-level administrative support to one or more managers. Duties may include receiving visitors, typing and filing, handling the mail, copying and faxing as necessary, processing invoices, scheduling internal meetings and preparing materials for meetings; and other duties as assigned. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) required Two to three years related administrative experience; medical office experience is preferred. Accurate typing and data entry skills Excellent organization skills Basic knowledge of software used by department, including Canva and graphics programs Knowledge of general customer service practices Ability to deal effectively and diplomatically with team members and public Ability to work in a team environment Must be self-motivated and self-starter ESSENTIAL FUNCTIONS Performs a variety of administrative functions to include filing, equipment maintenance, copying and faxing. Provide general office support to staff and all internal customers. Demonstrates an ability to handle a number of activities effectively. Receives and distributes/routes incoming and outgoing mail. Provides support for mailings, coordinating bulk mailing processes as necessary. Accurately routes correspondence to the intended audience. Provides meeting support as needed to include scheduling, conference rooms, and handling associated logistics. Receives and/or directs office visitors; manage office telephones and responds to direct requests for information as appropriate to insure successful operations of office. Utilizes Microsoft Office suite and other technologies to effectively and efficiently perform duties and improve productivity. Composes correspondence and produces documents as directed utilizing technology to insure delivery of quality products. Total Rewards The referenced base salary range represents the low and high end of University of Maryland's Faculty Physician's Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographical location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/ training and other qualifications. University of Maryland Faculty Physician's Inc. offers a total rewards package that supports our employee's life, career and retirement. More information can be found here: ****************************************************

Minimum Qualifications Education: High school diploma or GED . Experience: One year accounting clerical experience. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Required Knowledge, Skills, and Abilities: Working knowledge of bookkeeping principles, mathematical methods and techniques. Skill in performing basic mathematical computations; in the use of calculators. Ability to communicate effectively; to operate keyboards, personal computers and financial software, manual and automated office equipment; to prepare written records and reports; to input data.

Physical Demands Office environment. Ability to sit for extended hours, visual acuity to read data on reports and computer screens, ability to type on keyboard for extended periods. Minimum Qualifications Must be enrolled in a UMCP graduate program and maintain full-time enrollment status while employed. Strong communication skills, both written and oral. Strong customer service and problem-solving skills.