Unit Secretary jobs at University of Maryland Medical System - 78 jobs

The transitional clinic oversees several practices that work to assist pts receive care in the right setting. Under the supervision of the director, assists in clerical support functions, maintains departmental records and files, prepares documents and correspondence, organizes inventory of office supplies and forms, and designs forms, graphs, etc. Assists with chart documentation. Assists with patient scheduling, registration and insurance. * Assists physician or clinical staff with all facets of preparing for patient visits or processing post visit documentation. Assures completion of Consent to Treat, HIPAA and other forms as appropriate. * Responds to telephone inquiries from patients, physician offices and payers in an accurate and courteous manner. * Confirms appointments, explains any pre-visit instructions as directed by the MD, RN, or NP. Ensures appropriate patient information, labs, and testing are obtained for Center visits. Facilitates physician orders for testing, works with Schedule First to schedule tests ordered by the physician(s) or NP. * Establishes and maintains a good rapport with patients, families, visitors and referral sources, assists with phone calls; monitors patients in waiting area to ensure maximal comfort and safety. * Facilitates communication with patients and referral sources regarding the services. * Mails communication to patients and referral sources including but not limited to appointment letters, introductory letters, pre-visit assessments, etc. * Performs pre-registration & registration functions accurately and efficiently to reduce errors for billing, medical records, and other subsystems that use this data. Takes responsibility for making corrections to accounts when appropriate. * Obtains, completes and follows up on all necessary paper work in an accurate and timely manner. Maintains Center records and files, scans documentation into patient records. * Performs patient check-out and arranges schedules any necessary testing and appointments, assures patient has needed scripts for testing, and transcribes any orders that have been written by providers in the EMR or paper chart. * Informs patients of financial obligation when appropriate. * Informs supervisor on a daily basis of any problems resolved or needing immediate attention to keep system running smoothly and to avoid errors. * Monitors supply inventory in the area and orders front office supplies. * Assists with tracking patients who have not kept appointments by calling patients and rescheduling as appropriate. * Maintains neatness of office and waiting area. * Maintains high personal standards for customer satisfaction, productivity, learning, cooperation, responsiveness, communication and optimism. * Participates in performance improvement/Culture of Excellence activities to improve service and interdepartmental communications. * Performs other duties as assigned. Skills & Abilities: * Handle multiple tasks simultaneously * Communicate effectively with patients, medical staff and team members * Adapt hours of availability to variable and changing needs of the Center * Maintain confidentiality with patients and team member information * Communicate effectively, orally and in writing * Answer phones * Work independently and take initiative in achieving Center's goals. * Demonstrated skills in: * computer literacy to include word processing, database and spreadsheets in Microsoft Office Professional software; * customer service; * attention to detail with follow-through; and * strong organizational skills. Company Description University of Maryland Upper Chesapeake Health (UM UCH) offers the residents of northeastern Maryland an unparalleled combination of clinical expertise, leading-edge technology, and an exceptional patient experience. A community-based, integrated, non-profit health system, our vision is to become the preferred, integrated health system creating the healthiest community in Maryland. We are dedicated to maintaining and improving the health of the people in our community through an integrated health delivery system that provides high quality care to all. Our commitment to service excellence is evident through a broad range of health care services, technologies and facilities. We work collaboratively with our community and other health organizations to serve as a resource for health promotion and education. Today, UM UCH is the leading health care system and second largest private employer in Harford County. Our 3,500 team members and over 650 medical staff physicians serve residents of Harford County, eastern Baltimore County, and western Cecil County. University of Maryland Upper Chesapeake Health owns and operates: University of Maryland Harford Memorial Hospital (UM HMH), Havre de Grace, MD University of Maryland Upper Chesapeake Medical Center (UM UCMC), Bel Air, MD The Upper Chesapeake Health Foundation, Bel Air, MD The Patricia D. and M. Scot Kaufman Cancer Center, Bel Air, MD The Senator Bob Hooper House, Forest Hill, MD Qualifications Work Orientation & Experience: * 2-3 years' experience in a medical office or related setting with computer experience; general knowledge of medical terminology. * EMR (EPIC) experience preferred. Education & Training: * High school diploma or equivalency. * AA degree in Business or healthcare administration preferred. Additional Information All your information will be kept confidential according to EEO guidelines. Compensation * Full-Time; Days M-F (8am-4:30pm) * Pay Range: $17-$22.80/hr. * Other Compensation (if applicable): * Review the 2024-2025 UMMS Benefits Guide Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at ****************.

CALVERT COUNTY PUBLIC SCHOOLS Prince Frederick, Maryland 20678 October 14, 2025 Repost: January 8, 2026 Administrative Secretary 4 DEPARTMENT LOCATION Windy Hill Elementary School REPORTS TO Principal ANNUAL WORK SUMMARY 12 months per year, 245 days per year, 7 hours per day. WAGE/PAY RATE Scale 17: $25.65/hr - $32.71/hr FLSA STATUS Non-exempt APPLICATION DEADLINE February 7, 2026 EFFECTIVE START DATE November 19, 2025 POSITION SUMMARY To ensure the smooth and efficient operation of the school office so that the maximum positive impact on education of the children can be realized. In given school assignments, there may be a high degree of specialization. EDUCATION, CERTIFICATION AND EXPERIENCE: High school diploma or general education development (GED) program certificate Business education training with secretarial experience desirable Ability to type accurately at a speed of not less than 50 correct words per minute and to pass the clerical test given by Calvert County Public Schools. Please contact Human Resources to request secreterial testing. SPECIAL REQUIREMENTS: None KNOWLEDGE, ABILITIES AND SKILLS: (These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.) At the time of application, the candidate must have: Knowledge of basic office procedures and operation of office equipment and machines Knowledge of Calvert County Public Schools' policies and procedures regarding schools Knowledge of elementary bookkeeping Basic working knowledge of various software programs to prepare and edit school documents Possesses interpersonal skills and knowledge of office protocol Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable Demonstrated success in accomplishing tasks akin to those responsibilities listed below ESSENTIAL JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES: Complies with Calvert County Public Schools' policies and procedures regarding school business Arranges for appointments and conferences Composes and types letters and other correspondence Answers and places telephone calls Screens visitors entering the school building, ascertains the nature of their business, and directs them to the proper person or room Maintains student attendance records and prepares related reports Processes student enrollments, transfers, and withdrawals Posts employee time records and prepares them for payroll Prepares requisitions for supplies and equipment Compiles and prepares a variety of records, reports, memorandums, and other materials Maintains inventory as assigned Operates office machines Organizes and maintains office files and records Sorts and distributes interoffice and post office mail Performs bookkeeping duties, including handling money, and making financial reports and statements Coordinates meetings and schedules as assigned Thinks, concentrates, and interacts positively with others Comes to work regularly and promptly Works under stress and meets all deadlines OTHER JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES: (Duties listed are not intended to be all inculsive nor limit duties that might reasonably be assigned.) Performs related work as required or assigned by the building principal or designee PHYSICAL AND PSYCHOLOGICAL CONDITIONS/DEMANDS: Work is performed in a typical office environment and may require minimal lifting. UNUSUAL DEMANDS: None EVALUATION: Performance will be evaluated in accordance with the policy on evaluation as established by Calvert County Public Schools. APPLICATION PROCEDURE: All applicants please apply through the applicant tracking system located on the Calvert County Public Schools' website - ************************* References must be directly related to education experience and must include immediate supervisor. Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists. State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements. House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention Statement Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors. Nondiscrimination Statement Calvert County Public Schools does not discriminate on the basis of race, ethnicity, color, religion, sex, age, national origin, marital status, sexual orientation, gender identity, or disability, or any other characteristic protected by law in its programs and activities and provides equal access to the Boy Scouts and other designated youth programs. Calvert County Public Schools does not refuse enrollment of a prospective student, expel a current student, or withhold privileges from a current student, or prospective student, or the parent or guardian of a current or prospective student because of an individual's race, ethnicity, color, religion, sex, age, national original, marital status, sexual orientation, gender identity or disability. Calvert County Public Schools does not discipline, invoke a penalty against, or take any other retaliatory action against a student or parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint. The following persons have been designated to handle inquiries regarding the non-discrimination policies: Director of Student Services Director of Human Resources ************ For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: ********************* or call **************.

Title: Typist Clerk/Secretary at East Brunswick Academics Schools Description: The Typist Clerk/Secretary role at East Brunswick Academics Schools is an exciting entry-level opportunity for individuals looking to kick-start their career in administrative support. As a Typist Clerk/Secretary, you will play an essential role in ensuring the smooth functioning of our educational institution, providing valuable assistance in various administrative tasks. At East Brunswick Academics Schools, you will have the chance to develop your skills and gain valuable experience in a supportive and collaborative environment. Your responsibilities will include typing correspondence, reports, and other documents accurately and efficiently, maintaining files and records, responding to inquiries, and providing general administrative support to staff and students. We are searching for enthusiastic individuals with a strong attention to detail, excellent communication skills, and the ability to manage multiple tasks simultaneously. This position requires computer literacy, proficiency in typing and data entry, and a commitment to maintaining confidentiality and privacy. If you have a passion for administrative work, enjoy working in a fast-paced educational setting, and are eager to contribute to the success of our institution, we invite you to join our team at East Brunswick Academics Schools. Desired Career Level: Entry-Level Responsibilities Transfer data from paper formats into digital files or database systems Transcribe documents from dictated tapes Take notes at meetings with managers and others to create detailed texts Edit completed work for grammar, spelling and punctuation Gather and organize typing material Create spreadsheets and presentations, combining various data from existing files Maintain physical and digital filing systems Scan and print files, as needed Keep information confidential in accordance with security policies Requirements and skills Proven work experience as a Typist, Data Entry Clerk, or Data Entry operator Fast typing skills; using a touch typing system is a plus Experience using data recorders and optical scanners Excellent knowledge of word processing tools and spreadsheets Familiarity with office equipment Strong English language skills Attention to detail with an ability to spot grammar, spelling and punctuation errors Confidentiality High school diploma; additional computer training or certification is a plus

CALVERT COUNTY PUBLIC SCHOOLS Prince Frederick, Maryland 20678 October 14, 2025 Repost: January 8, 2026 Administrative Secretary 4 DEPARTMENT REPORTS TO Principal 12 months per year, 245 days per year, 7 hours per day. WAGE/PAY RATE Scale 17: $25.65/hr - $32.71/hr FLSA STATUS Non-exempt APPLICATION DEADLINE February 7, 2026 EFFECTIVE START DATE November 19, 2025 POSITION SUMMARY To ensure the smooth and efficient operation of the school office so that the maximum positive impact on education of the children can be realized. In given school assignments, there may be a high degree of specialization. EDUCATION, CERTIFICATION AND EXPERIENCE: * High school diploma or general education development (GED) program certificate * Business education training with secretarial experience desirable * Ability to type accurately at a speed of not less than 50 correct words per minute and to pass the clerical test given by Calvert County Public Schools. Please contact Human Resources to request secreterial testing. SPECIAL REQUIREMENTS: None KNOWLEDGE, ABILITIES AND SKILLS: (These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.) At the time of application, the candidate must have: * Knowledge of basic office procedures and operation of office equipment and machines * Knowledge of Calvert County Public Schools' policies and procedures regarding schools * Knowledge of elementary bookkeeping * Basic working knowledge of various software programs to prepare and edit school documents * Possesses interpersonal skills and knowledge of office protocol * Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable * Demonstrated success in accomplishing tasks akin to those responsibilities listed below ESSENTIAL JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES: * Complies with Calvert County Public Schools' policies and procedures regarding school business * Arranges for appointments and conferences * Composes and types letters and other correspondence * Answers and places telephone calls * Screens visitors entering the school building, ascertains the nature of their business, and directs them to the proper person or room * Maintains student attendance records and prepares related reports * Processes student enrollments, transfers, and withdrawals * Posts employee time records and prepares them for payroll * Prepares requisitions for supplies and equipment * Compiles and prepares a variety of records, reports, memorandums, and other materials * Maintains inventory as assigned * Operates office machines * Organizes and maintains office files and records * Sorts and distributes interoffice and post office mail * Performs bookkeeping duties, including handling money, and making financial reports and statements * Coordinates meetings and schedules as assigned * Thinks, concentrates, and interacts positively with others * Comes to work regularly and promptly * Works under stress and meets all deadlines OTHER JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES: (Duties listed are not intended to be all inculsive nor limit duties that might reasonably be assigned.) Performs related work as required or assigned by the building principal or designee PHYSICAL AND PSYCHOLOGICAL CONDITIONS/DEMANDS: Work is performed in a typical office environment and may require minimal lifting. UNUSUAL DEMANDS: None EVALUATION: Performance will be evaluated in accordance with the policy on evaluation as established by Calvert County Public Schools. APPLICATION PROCEDURE: All applicants please apply through the applicant tracking system located on the Calvert County Public Schools' website - ************************* References must be directly related to education experience and must include immediate supervisor. Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists. State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements. House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention Statement Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors. Nondiscrimination Statement Calvert County Public Schools does not discriminate on the basis of race, ethnicity, color, religion, sex, age, national origin, marital status, sexual orientation, gender identity, or disability, or any other characteristic protected by law in its programs and activities and provides equal access to the Boy Scouts and other designated youth programs. Calvert County Public Schools does not refuse enrollment of a prospective student, expel a current student, or withhold privileges from a current student, or prospective student, or the parent or guardian of a current or prospective student because of an individual's race, ethnicity, color, religion, sex, age, national original, marital status, sexual orientation, gender identity or disability. Calvert County Public Schools does not discipline, invoke a penalty against, or take any other retaliatory action against a student or parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint. The following persons have been designated to handle inquiries regarding the non-discrimination policies: * Director of Student Services * Director of Human Resources ************ For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: ********************* or call **************.

Provides guidance and supervision to ensure the smooth daily operations of the medical records department. Assigns work to other clerical employees in an effort to maintain a positive workflow. Monitors team performance to ensure that the medical records department goals are met and supports medical records quality and training efforts. Maintain and orders supplies for the medical department. Services the clinical staff by providing a complete record and encounter form for all appointments scheduled in advance as well as for all appointments added on, on a same day basis. Additionally, provides all records requested by the clinical staff which are needed due to abnormal lab work, triage calls, prescription refills, etc. Ensures that laboratory results are filed in the appropriate medical record in a timely fashion. EDUCATION and/or EXPERIENCE * High school diploma or general education degree (GED) preferred. * One to two years related medical office experience. * Thorough and current knowledge of medical terminology and medical insurance. * Knowledge of GE/IDX, EPIC or similar computerized billing system preferred. * Accurate typing and data entry skills. * Excellent organization skills. * Proficiency in software used by department. Total Rewards The referenced base salary range represents the low and high end of University of Maryland's Faculty Physician's Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographical location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/ training and other qualifications. University of Maryland Faculty Physician's Inc. offers a total rewards package that supports our employee's life, career and retirement. More information can be found here: ****************************************************

Responsible for providing constant patient observation and monitoring of assigned high risk patients. Observation includes more than one patient at a time at the monitoring station. The Remote Video Monitor Technician (RVMT) must be able to clearly see all patients for which the team member is responsible at all times. Must be able to verbally redirect the patient from engaging in identifiable risk behaviors. The RVMT will notify the unit nursing team through communication devices or alarms if the patient requires immediate assistance. Must be able to utilize the technology required for visualization and interventions for safe patient care in accordance with departmental standards. Job Description ESSENTIAL DUTIES AND RESPONSIBILITIES: * Demonstrates understanding and proficiency of electronic systems for role of Remote Video Monitoring. * Identifies variances and initiates follow-up actions. * Documents patient data. * Serves in supportive roving tech role to constantly maintain patient and team member safety. * In addition to the above job responsibilities , other duties may be assigned. MINIMUM REQUIREMENTS: * Education: High School Graduate or Equivalent. * Experience: No experience required. Relevant experience preferred. Strong communication and interpersonal skills. * Licensure: Certified Nurse Aid in the Commonwealth of Virginia required. Student nurses who have successfully completed the Fundamentals of Nursing course are exempt from the Certified Nurse Aid requirement. American Heart Association (AHA) Health Care Provider BLS certification required. Job requires sitting for prolonged periods, frequently bending/stooping, reaching (overhead, extensive, and repetitive). Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; May be exposed to fumes, chemicals, and cold. The starting base rate for this role is $15.37 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education. Benefits * Comprehensive Benefits Package: Medical, Dental, and Vision Insurance * Paid Time Off, Long-term and Short-term Disability, Retirement Savings * Health Saving Plans, and Flexible Spending Accounts * Certification and education support * Generous Paid Time Off UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Responsible for providing constant patient observation and monitoring of assigned high risk patients. Observation includes more than one patient at a time at the monitoring station. The Remote Video Monitor Technician (RVMT) must be able to clearly see all patients for which the team member is responsible at all times. Must be able to verbally redirect the patient from engaging in identifiable risk behaviors. The RVMT will notify the unit nursing team through communication devices or alarms if the patient requires immediate assistance. Must be able to utilize the technology required for visualization and interventions for safe patient care in accordance with departmental standards. Job Description **ESSENTIAL DUTIES AND RESPONSIBILITIES:** * Demonstrates understanding and proficiency of electronic systems for role of Remote Video Monitoring. * Identifies variances and initiates follow-up actions. * Documents patient data. * Serves in supportive roving tech role to constantly maintain patient and team member safety. * In addition to the above job responsibilities , other duties may be assigned. **MINIMUM REQUIREMENTS:** + Education: High School Graduate or Equivalent. + Experience: No experience required. Relevant experience preferred. Strong communication and interpersonal skills. + Licensure: Certified Nurse Aid in the Commonwealth of Virginia required. Student nurses who have successfully completed the Fundamentals of Nursing course are exempt from the Certified Nurse Aid requirement. American Heart Association (AHA) Health Care Provider BLS certification required. **Job requires sitting for prolonged periods, frequently bending/stooping, reaching (overhead, extensive, and repetitive). Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; May be exposed to fumes, chemicals, and cold.** The starting base rate for this role is $15.37 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education. **Benefits** + Comprehensive Benefits Package: Medical, Dental, and Vision Insurance + Paid Time Off, Long-term and Short-term Disability, Retirement Savings + Health Saving Plans, and Flexible Spending Accounts + Certification and education support + Generous Paid Time Off UVA Health (***************************************** is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide (*********************************************************************************************** rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's (**************************************** is named by 2023-2024 U.S. News & World Report (***************************************************************************************************** as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond. _The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click_ here (************************************************************************** _to read more about UVA's commitment to non-discrimination and equal opportunity employment._

Provide assistance in completing a variety of clerical, messenger and receptionist duties under the general supervision of the Unit Director/Manager, Clinical Coordinator, Clinical Supervisor or Charge Nurse. MINIMUM REQUIREMENTS Education: High school graduate. Experience: Previous secretarial experience desirable. Knowledge, Skills, Abilities: Knowledge of medical terminology and computer skills desirable. Proficiency in spelling and accurate attention to details. Exhibits communication and verbal skills. Maintains composure in dealing with a variety of personalities and a sometimes high pressure environment. Relates to staff, physicians, patients/family, visitors, outside agency personnel. License/Certification/Registration: None SUPERVISION RECEIVED Receives general supervision from the Unit Director/Manager, Clinical Supervisor, Charge Nurse, and Clinical Coordinator. Performs work assignments where standard practice enables the employee to proceed alone on routine work referring questionable cases to supervisor. SUPERVISION GIVEN None ESSENTIAL FUNCTIONS Performs clerical and receptionist duties to facilitate the flow of written and verbal communication among nurses, physicians, other Medical Center departments, patients and visitors. Transcribes physicians' orders accurately. Informs nurse in charge of physicians' orders which require immediate attention, such as stat orders or laboratory reports. Answers telephone and relays messages in a timely manner by referring calls, paging, and placing appropriate calls. Notifies physicians of referrals by phone and in writing. Assists physicians in obtaining reports, charts and notifying them of needed communications related to orders. Completes charts and forms for patient discharge or transfer. Submits charges appropriately. Copies patient charts and other information as directed. Checks diets on computer before each meal and update as necessary. Prepares charts for new admissions. Charts vital signs and weights. Places laboratory, x-ray, and other reports on charts after they have been checked by Clinical Supervisor/Charge Nurse. Maintains patients' charts with forms as needed and replace desk supplies. Orders supplies and stocks. Assists in orienting new unit secretaries. Computers order entry. Checks to make sure all orders entered have been verified at the end of the shift. Examines charts for completeness and inform nurses of deficiencies. Contributes to patient care by performing activities as directed by the Clinical Supervisor/Charge Nurse. Prepares for new admissions. Completes Kardex and name tag for bed. Places diet order as soon as available. Calls Environmental Services when necessary to prepare room. Provides patient with fresh water unless otherwise ordered. Assists in maintaining an orderly work environment. Assists in keeping nurses' station and supplies neat and orderly. Cleans chart holders as needed. NON-ESSENTIAL FUNCTIONS Performs related and miscellaneous duties as assigned.

Provide assistance in completing a variety of clerical, messenger and receptionist duties under the general supervision of the Unit Director/Manager, Clinical Coordinator, Clinical Supervisor or Charge Nurse. MINIMUM REQUIREMENTS Education: High school graduate. Experience: Previous secretarial experience desirable. Knowledge, Skills, Abilities: Knowledge of medical terminology and computer skills desirable. Proficiency in spelling and accurate attention to details. Exhibits communication and verbal skills. Maintains composure in dealing with a variety of personalities and a sometimes high pressure environment. Relates to staff, physicians, patients/family, visitors, outside agency personnel. License/Certification/Registration: None SUPERVISION RECEIVED Receives general supervision from the Unit Director/Manager, Clinical Supervisor, Charge Nurse, and Clinical Coordinator. Performs work assignments where standard practice enables the employee to proceed alone on routine work referring questionable cases to supervisor. SUPERVISION GIVEN None ESSENTIAL FUNCTIONS Performs clerical and receptionist duties to facilitate the flow of written and verbal communication among nurses, physicians, other Medical Center departments, patients and visitors. Transcribes physicians' orders accurately. Informs nurse in charge of physicians' orders which require immediate attention, such as stat orders or laboratory reports. Answers telephone and relays messages in a timely manner by referring calls, paging, and placing appropriate calls. Notifies physicians of referrals by phone and in writing. Assists physicians in obtaining reports, charts and notifying them of needed communications related to orders. Completes charts and forms for patient discharge or transfer. Submits charges appropriately. Copies patient charts and other information as directed. Checks diets on computer before each meal and update as necessary. Prepares charts for new admissions. Charts vital signs and weights. Places laboratory, x-ray, and other reports on charts after they have been checked by Clinical Supervisor/Charge Nurse. Maintains patients' charts with forms as needed and replace desk supplies. Orders supplies and stocks. Assists in orienting new unit secretaries. Computers order entry. Checks to make sure all orders entered have been verified at the end of the shift. Examines charts for completeness and inform nurses of deficiencies. Contributes to patient care by performing activities as directed by the Clinical Supervisor/Charge Nurse. Prepares for new admissions. Completes Kardex and name tag for bed. Places diet order as soon as available. Calls Environmental Services when necessary to prepare room. Provides patient with fresh water unless otherwise ordered. Assists in maintaining an orderly work environment. Assists in keeping nurses' station and supplies neat and orderly. Cleans chart holders as needed. NON-ESSENTIAL FUNCTIONS Performs related and miscellaneous duties as assigned.

Title Degree and Audit Scheduling Specialist Employee Type Regular Office/Department Office of the Registrar Work Environment Loyola University Maryland Main Campus Job Type Full time Benefits at Loyola ********************************************************** Compensation Range $24.29 - $30.36 Anticipated Start Date 12/19/2025 If Temporary or Visiting, Estimated End Date Position Duties Serves as the manager and technical expert for writing syntax and rules, reviewing, updating, and maintaining primarily Graduate program evaluations to support evaluations in the Student Information System (SIS), including the managing, processing, maintaining, and review of manual exceptions and overrides, in compliance with internal and external academic policies and procedures relating to degree and program completion and requirements. Responsible for understanding and translating curriculum requirements and translating those into templates that support student planning and success. Notifies appropriate personnel when program changes in degree audit raise concerns with student progress toward degree. Serves as a member of the degree audit and scheduling teams and collaborates with academic departments, Academic Advising, Dean's, and department chairs. This position also supports the maintenance and management of changes to the master course schedule including entering new courses into the SIS, assigning classrooms, and entering/editing master course schedule information.Essential Functions Curriculum Program Evaluations: Participate in the development and implementation of business process improvements to support the University's strategic initiatives as they relate to curriculum articulation between the catalogue and the program evaluation/degree audit, academic advising, and student planning. Responsible for articulating catalogue requirements to program (writing syntax and rules) for program evaluations and maintaining program requirements for students; encoding exceptions to curriculum requirements, creating program codes, and testing. Manage day-to-day operational aspects of projects that impact program evaluations. o Maintain separate program requirements for each program, for each catalogue year, articulating and matching the requirements in effect for the student's catalogue year. o Review and update changes to existing major and minor program requirements, create new requirements for any new programs, core requirements, minors, double majors, and interdisciplinary programs as declared. o Research and resolve system and curricular issues related to student academic progress, monitoring the integration between the student record, degree audit, catalogue, and Student Planning and notifying University personnel of potential risks. o Remain current on curriculum changes and revisions and apply knowledge of other software systems to ensure the accuracy of the program evaluation, catalogue, and Student Planning. o Collaborate with the Director(s) of Program Operations, Academic Advising and Support Center, department chairs, Office of International Programs, and academic advisors to ensure compliance with approval processes for curriculum exceptions of graduate programs. o Create documentation for business process. o Participate in weekly meetings with the Office personnel and Academic Advising to discuss curricular changes and requests for exceptions or substitutions to a student's program. o Train end users on new work practices and ensure understanding of new business rules as they apply to program evaluations. o Work closely with Associate Registrar to ensure catalouge requirements are clearly defined and accurate. Study Abroad (15%) Review transcripts and course equivalency information for consistency and work with the Office of International Programs and the Academic Advising and Support Center to resolve discrepancies. Determine and implement appropriate processes within the University's database system for entering course equivalency data. Monitor and manage Perceptive Content workflow processes between Records, Office of International Programs, and Academic Advising and Support Center for Study Abroad transcripts, Study Abroad Degree Audit Adjustments, and Office of International Programs Transcript Updates. Generate transcript and degree audits and proofread for accuracy. Maintain documentation regarding all study abroad programs and processes. Work collaboratively with the Office of International Programs to review updates and new study abroad programs. Data management and processing (15%) Manage processes for course review and new courses entered into the Student Information System Participate in the course section and classroom scheduling process, including classroom assignments and data entry into the Student Information System for courses, sections, and classrooms. Receive, review, and enter evaluated transcripts into the University SIS for current students, incoming first year, and transfer students, including dual enrollment, transfer, winter and summer transfer credits. Collaborate with the Academic Advising and Support Center to resolve discrepancies. Generate transcripts and transfer equivalency report and proof for accuracy. Save equivalencies entered in Colleague to populate the course articulation database. Process Advanced Placement Credits, language placement and discipline-specific competency exam results. Reporting and Data Management Generate reports and data downloads using various reporting tools. Maintain documentation for existing as well as new business processes applying documentation standards. Non essential: Performs all other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role. Physical/Environmental Demands Office environment/no specific or unusual physical or environmental demands. Physical/Environmental Example N/A Additional Information N/A Education Required Bachelor's degree Education Preferred Field of Study N/A Other Professional Licensures N/A Work Experience 1-3 years Describe Required Experience Minimum of one year related experience. Experience in a service-oriented, technology-driven environment. Required Knowledge, Skills and Abilities Familiarity with degree audit and classroom scheduling systems Ability to communicate (orally and written) with a wide range of individuals and constituencies in a diverse community Excellent time management, organizational, and project planning skills to meet critical deadlines and accurately complete assignments Well-developed research and analytical skills Demonstrated ability to work independently and on a team Ability to perform repetitive tasks and maintain attention to detail Excellent proofreading skills Ability to maintain a high level of data input accuracy Excellent interpersonal skills Possess strong customer orientation Ability to work in a changing, fast-paced environment and produce a high volume of work within established deadlines Ability to work with constant interruptions Ability to handle confidential information in a professional manner Knowledge of department and university policies, procedures, and practices and the ability to apply these policies in various situations Understanding and commitment to the mission and values of Loyola, a catholic Jesuit institution, as well as University goals of inclusion and diversity Experience in programming degree audit templates and data entry of course and catalogue information preferred. Experience with and knowledge of University curriculum/ degree requirements and scheduling parameters preferred. Experience in higher education is preferred. Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: Experience and/or education may be substituted for requirements. University Description Loyola University Maryland, located in the vibrant city of Baltimore, is a prestigious, selective, comprehensive university with a strong residential liberal-arts-based undergraduate program and professional graduate programs at the master's and doctoral levels. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus. Deeply committed to the Ignatian principles upon which it was founded, Loyola focuses on the care and education of the whole person - mind, body, and spirit - and its mission centers on preparing its students to learn, lead, and serve in a diverse and changing world. The Wall Street Journal ranked Loyola No. 19 overall in the nation in its 2026 "Best Colleges" list. Loyola was also ranked No. 51 for impact on graduate salaries and No. 81 in the nation for student experience. U.S. News & World Report has ranked Loyola among the top 10 universities in the North Region for the past decade. Princeton Review named it one of the nation's top institutions for undergraduate higher education and one of the best Mid-Atlantic colleges for 2026. Loyola is one of 75 colleges and universities included on a list of the "new" dream schools in Jeffrey Selingo's book, Dream School, Finding the College That's Right for You. The list of "new" dream schools highlights institutions with strong outcomes, accessible admissions, and dynamic student experiences. Loyola was also listed among the "best value" private colleges in Kiplinger's Personal Finance. Loyola University Maryland is proud to be recognized among the nation's top institutions. From national rankings to regional accolades, our commitment to academic excellence, student success, and Jesuit values continues to earn praise from respected organizations and publications. Learn more about our prestigious rankings and notable accolades and university profile by clicking on the hyperlinks. Diversity Statement Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values.

Job Description Temple Frederick, a Paul Mitchell Partner School, is seeking a qualified Front Desk Greeter/ Coordinator to join our team. Weekdays only and NO WEEKENDS!! Must be able to work nights! The Front Desk Coordinator is a professional with experience in sales and service, as well as basic guest service communication skills. They must have basic computer software and telephone skills. The objective of a Front Desk Coordinator is to create an extraordinary experience for service guests, prospective Future Professionals, and all other school guests. He or she also acts as a guest service mentor to the Future Professionals. He or she follows all service desk systems to guide and support a smooth flow of guest service in the clinic classroom. What We Are Looking For The ideal candidate will have successful previous sales experience, as well as experience with guest service. Applicant must be self-motivated to set, meet, and exceed goals, as well as inspire and inspect. This position requires experience in positive and effective communication, customer service resolution, teamwork, and sales of beauty products. Skills/Competencies Required: We are seeking experience in guest service, retail, and public-facing roles, as well as professionalism in interacting with Students, Guests, and Team Members at our doors. Computer experience is a must, and the ability to work in a high-paced environment. Experience with Microsoft Office, Word, and Google Docs is required. Job Posted by ApplicantPro

Temple Frederick, a Paul Mitchell Partner School, is seeking a qualified Front Desk Greeter/ Coordinator to join our team. Weekdays only and NO WEEKENDS!! Must be able to work nights! The Front Desk Coordinator is a professional with experience in sales and service, as well as basic guest service communication skills. They must have basic computer software and telephone skills. The objective of a Front Desk Coordinator is to create an extraordinary experience for service guests, prospective Future Professionals, and all other school guests. He or she also acts as a guest service mentor to the Future Professionals. He or she follows all service desk systems to guide and support a smooth flow of guest service in the clinic classroom. What We Are Looking For The ideal candidate will have successful previous sales experience, as well as experience with guest service. Applicant must be self-motivated to set, meet, and exceed goals, as well as inspire and inspect. This position requires experience in positive and effective communication, customer service resolution, teamwork, and sales of beauty products. Skills/Competencies Required: We are seeking experience in guest service, retail, and public-facing roles, as well as professionalism in interacting with Students, Guests, and Team Members at our doors. Computer experience is a must, and the ability to work in a high-paced environment. Experience with Microsoft Office, Word, and Google Docs is required.

Job Description Provides advanced administrative support to department or one or more physicians. Performs high level tasks, such as typing correspondence, scheduling patient appointments for a limited number of physicians and business appointments. Requires knowledge of medical terminology and insurance information. Where the electronic system is in use, this position will utilize the system as documented in the department and/or FPI standard operating procedure and process; and other duties as assigned. ESSENTIAL FUNCTIONS Edits, formats, and reviews a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors. Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines. Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge. Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed. Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) preferred Five or more years related medical office experience Accurate typing and data entry skills Excellent organization skills Working knowledge of software used by department Proficiency in MSOffice (Word/Excel/PowerPoint/Outlook) is a must; working knowledge of internet research tools Knowledge of general customer service practices Ability to deal effectively and diplomatically with team members and public Ability to work in a team environment. Must be self-motivated and self-starter Attention to details Self-starter and ability to work independently in a dynamic and rapid changing environment Total Rewards The referenced base salary range represents the low and high end of University of Maryland's Faculty Physician's Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician's Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: ****************************************************

Job Description Provides advanced administrative support to department or one or more physicians. Performs high level tasks, such as typing correspondence, scheduling patient appointments for a limited number of physicians and business appointments. Requires knowledge of medical terminology and insurance information. Where the electronic system is in use, this position will utilize the system as documented in the department and/or FPI standard operating procedure and process; and other duties as assigned. ESSENTIAL FUNCTIONS Edits, formats, and reviews a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors. Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines. Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge. Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed. Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing. Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material. Orders and maintains supplies and arranges for equipment maintenance. Reads and routes incoming mail, faxes and messages. Maintains filing system in organized manner. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) preferred Five or more years related medical office experience Accurate typing and data entry skills Excellent organization skills Working knowledge of software used by department Proficiency in MSOffice (Word/Excel/PowerPoint/Outlook) is a must; working knowledge of internet research tools Knowledge of general customer service practices Ability to deal effectively and diplomatically with team members and public Ability to work in a team environment. Must be self-motivated and self-starter Attention to details Self-starter and ability to work independently in a dynamic and rapid changing environment Total Rewards The referenced base salary range represents the low and high end of University of Maryland's Faculty Physician's Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician's Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: *****************************************************

Job DescriptionAbout the RoleWe are seeking an experienced Front Office / Front Desk professional to join a busy, patient-centered medical practice. This role is ideal for someone who is highly organized, tech-savvy, and patient-focused, with prior experience in medical front office operations. In this role, you will serve as the first point of contact for patients and play a critical part in ensuring smooth daily operations of the practice. The ideal candidate brings a team-first mindset, strong attention to detail, and the ability to manage multiple responsibilities while maintaining a warm and professional demeanor. This is an onsite role, starting ASAP, and is best suited for someone comfortable working in a fast-paced clinical environment. What You'll Do- Greet patients and manage front desk operations with professionalism and warmth - Handle patient check-in and check-out, ensuring accurate demographic and insurance information - Verify insurance eligibility and support basic billing-related processes - Schedule appointments and manage provider calendars efficiently - Answer phones, respond to patient inquiries, and route messages appropriately - Maintain accurate documentation within the electronic health record (Athena preferred) - Communicate effectively with clinical staff to support smooth patient flow - Manage administrative tasks including scanning, filing, and record maintenance - Use practice systems and technology efficiently to support daily operations - Contribute positively to a collaborative, respectful, and patient-focused office environment What We're Looking For- Previous front desk or medical office experience required - Experience with insurance verification and basic billing processes - Athena EHR experience preferred - Highly comfortable using computers and office technology - Strong organizational skills and attention to detail - Excellent communication and interpersonal skills - Professional, dependable, and able to manage multiple tasks at once - Team-oriented mindset with a strong focus on patient experience Why Join- Immediate start in a well-established, busy medical practice - Opportunity to play a key role in patient experience and daily clinic operations - Supportive, team-oriented environment - Consistent schedule in a stable practice setting Schedule & Compensation- Schedule:Monday, Tuesday, Wednesday, Friday: 8:30am - 5:30pmEvery other Thursday: 9:00am - 1:00pm - Pay:$17-$18/hour, based on experience We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

About the RoleWe are seeking an experienced Front Office / Front Desk professional to join a busy, patient-centered medical practice. This role is ideal for someone who is highly organized, tech-savvy, and patient-focused, with prior experience in medical front office operations. In this role, you will serve as the first point of contact for patients and play a critical part in ensuring smooth daily operations of the practice. The ideal candidate brings a team-first mindset, strong attention to detail, and the ability to manage multiple responsibilities while maintaining a warm and professional demeanor. This is an onsite role, starting ASAP, and is best suited for someone comfortable working in a fast-paced clinical environment. What You'll Do- Greet patients and manage front desk operations with professionalism and warmth - Handle patient check-in and check-out, ensuring accurate demographic and insurance information - Verify insurance eligibility and support basic billing-related processes - Schedule appointments and manage provider calendars efficiently - Answer phones, respond to patient inquiries, and route messages appropriately - Maintain accurate documentation within the electronic health record (Athena preferred) - Communicate effectively with clinical staff to support smooth patient flow - Manage administrative tasks including scanning, filing, and record maintenance - Use practice systems and technology efficiently to support daily operations - Contribute positively to a collaborative, respectful, and patient-focused office environment What We're Looking For- Previous front desk or medical office experience required - Experience with insurance verification and basic billing processes - Athena EHR experience preferred - Highly comfortable using computers and office technology - Strong organizational skills and attention to detail - Excellent communication and interpersonal skills - Professional, dependable, and able to manage multiple tasks at once - Team-oriented mindset with a strong focus on patient experience Why Join- Immediate start in a well-established, busy medical practice - Opportunity to play a key role in patient experience and daily clinic operations - Supportive, team-oriented environment - Consistent schedule in a stable practice setting Schedule & Compensation- Schedule:Monday, Tuesday, Wednesday, Friday: 8:30am - 5:30pmEvery other Thursday: 9:00am - 1:00pm - Pay:$17-$18/hour, based on experience

Temple Annapolis, a Paul Mitchell Partner School, is seeking a part-time qualified Service Desk Coordinator to join our team! With over one hundred schools nationwide, Paul Mitchell Schools is growing faster than ever. You must be able to work Nights NO WEEKENDS NEEDED!!! The Service Desk Coordinator is professional and has sales and service experience and basic guest service communication skills. Must have basic computer software and telephone skills. The objective of a Service Desk Coordinator is to create an extraordinary experience for service guests, prospective Future Professionals, and all other school guests. He or she also acts as a guest service mentor to the Future Professionals. He or she follows all service desk systems to guide and support a smooth guest service flow in the clinic classroom. What We Are Looking For The ideal candidate will have successful sales experience and guest service experience. Must be self-motivated to set, meet, and exceed goals, as well as inspire and inspect. This position requires experience in positive and effective communication, customer service resolution, teamwork, and beauty product sales. Skills/Competencies Required: * Experience in guest service * Excellent organization, coaching, and communication skills * Skills in supervision, teamwork, documentation, and return on investment * Solid work history with verifiable references * Passion for the beauty industry * Honesty and professionalis * Experience in handling high-volume phone calls preferred The Temple Annapolis is an equal opportunity employer.

Job Description Temple Annapolis, a Paul Mitchell Partner School, is seeking a part-time qualified Service Desk Coordinator to join our team! With over one hundred schools nationwide, Paul Mitchell Schools is growing faster than ever. You must be able to work Nights NO WEEKENDS NEEDED!!! The Service Desk Coordinator is professional and has sales and service experience and basic guest service communication skills. Must have basic computer software and telephone skills. The objective of a Service Desk Coordinator is to create an extraordinary experience for service guests, prospective Future Professionals, and all other school guests. He or she also acts as a guest service mentor to the Future Professionals. He or she follows all service desk systems to guide and support a smooth guest service flow in the clinic classroom. What We Are Looking For The ideal candidate will have successful sales experience and guest service experience. Must be self-motivated to set, meet, and exceed goals, as well as inspire and inspect. This position requires experience in positive and effective communication, customer service resolution, teamwork, and beauty product sales. Skills/Competencies Required: Experience in guest service Excellent organization, coaching, and communication skills Skills in supervision, teamwork, documentation, and return on investment Solid work history with verifiable references Passion for the beauty industry Honesty and professionalis Experience in handling high-volume phone calls preferred The Temple Annapolis is an equal opportunity employer. Job Posted by ApplicantPro

The Academic Secretary provides secretarial support to the Psychology Department faculty (full-time, part-time, and adjunct) and the Manager of Operations for Graduate and Professional Studies. Specific Responsibilities Maintains efficient Psychology office operation. * Manage the Psychology Department office; greet and assist College faculty, staff and administrators, visitors, and students. * Answer telephone and electronic inquiries. Communicate positively and efficiently with students, faculty, and administration; take messages for faculty, provide initial information about programs and procedures, schedule appointments. * Maintain shared office equipment and supplies, including printer and copier for the department's use; report malfunctions to appropriate departments. * Facilitate the care of the department's facilities in cooperation with Housekeeping and Maintenance. * Handle incoming and outgoing mail. Prepare outgoing mail with transmittal and proper packaging. * Maintain budgets. Prepare and record check requests, purchase orders, expense reports, petty cash vouchers, deposits, etc. and assign account numbers before giving to the Department Chair for approval. * Maintain the inventory of office supplies for the department and order as needed. * Maintain records and files for the department and individual faculty, including budget, adjunct applications, majors and advisees, course schedules and enrollments, and faculty searches. Handles typing, word processing, copying and distributing correspondence; assists professors with course work. * Handle word processing projects, including correspondence, syllabi, tests, and other course materials for full-time, part-time, and adjunct faculty within the department * Duplicate materials on the office copy machine or through the Copy Center. * Assist faculty with book orders; verify books with the bookstore and obtain desk copies, if needed. * Assist the Department Chair and faculty in retrieving student information in Colleague, including class rosters, classroom assignments, and other necessary information needed for advising and teaching. * Schedule meetings and appointments for faculty as requested, including committee meetings, student appointments, and other consultations. Helps with organization of departmental activities. * Support student clubs and organizations sponsored by the Psychology Department, including Psi Chi and the Psychology Club by distributing and collecting applications, ordering certificates and award materials, arranging meetings and coordinating activities and events such as guest speakers and inductions. * Coordinate faculty searches, including maintaining applicant files, corresponding with applicants, communicating with search committee members, and scheduling of visits and search committee meetings. * Schedule, gather the agenda and take minutes for department meetings. Type and forward minutes to the Department chair for review and distribute to the members of the department when complete. * Review and circulate the spring and fall undergraduate schedule for the department a. Gather changes, additions, and corrections from faculty members and enter into Colleague. Submit final changes to the Registrar's Office. Verify the changes on the Archway. * Coordinate Department social events, such as the student picnic at the end of the academic year. Supports the Graduate and Professional School Manager of Operations. * Make registration reminder phone calls during peak registration periods. Respond to routine GPS student inquiries (email or phone). Maintain communications tracker with admitted or continuing students. * Assemble materials for programs and events (packets, folders, handouts, etc.) as requested. Support virtual and in-person recruitment. * Format course booklets and proofread the academic schedule three times per year. * Provide event support for GPS functions, including staffing check-in desks and assigned duties. * Assist in entering the schedule of classes into Colleague for fall, spring, and summer terms. * Complete additional tasks and assignments that support GPS operations as needed. Requirements: Qualifications * High school diploma or equivalent required. * One to two years office management experience required. * Strong organizational skills. * Working knowledge of internet, email, Microsoft Word and Excel, copy machines and phones. * Ability to handle phone calls in a friendly and professional manner. * Must exhibit excellent communication and interpersonal skills that include interaction with faculty, students, prospective students, staff, administration, and outside agencies. Working Conditions While performing the duties of this job, the employee is routinely working in a normal office environment with minimal exposure to adverse conditions. The noise level in the work environment is usually minimal. Physical Abilities The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job: * Sitting for long periods of time. * Some bending and stooping when working with files. * Limited lifting involved but not more than 10 pounds at a time. * Finger dexterity for typing and use of other office equipment. Additional Information: McDaniel College, in compliance with federal and state laws and regulations, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on basis of any protected status including protective hairstyle, race, religion, color, ancestry or national origin, disability, age, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, military status, genetic information, marital status, veteran's status, or any other actual or perceived legally protected characteristics. Application Instructions: Completed applications must include a cover letter addressing position qualifications and related experience, resume, and the names and contact information of three professional references. Review of applications begins immediately. Please click the Apply Now button below to begin your application.