Administrative Assistant jobs at University of Massachusetts Medical School - 227 jobs

Department: Dean Nursing and Health Sciences MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to promote their personal growth, to meet critical workforce demands of communities, and to contribute to the region's economic development. Massachusetts Bay Community College is served by a cadre of employees of varied backgrounds and experiences. We invite all individuals to consider joining our community. Located in Greater Boston, MassBay is a comprehensive, open-access community college, offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts. Position Summary: The ideal candidate will join a vibrant educational community and have a desire and ability to serve a population of students with various needs and backgrounds. The professional in this role provides administrative support to the Dean of Health Sciences, the Assistant Deans, and the Division of Health Sciences. This professional will have a positive, friendly demeanor, and impeccable phone manners, and must be capable of providing excellent customer service. This team member will handle daily office management and office situations such as establishing priorities to meet deadlines, maintaining records, and completing complex clerical duties requiring a considerable degree of decision-making and knowledge of the functions of the College and the Division of Health Sciences. This team member will collaborate with the Compliance Coordinator in the use of Viewpoint Screening, a data collection platform for the maintenance of student health records. This individual will work proactively with students to address records-related matters. Additionally, they will assist the Emergency Medical Services Program with clerical support and scheduling. Key Responsibilities and Duties: * Confer with Division faculty and staff to exchange information, to coordinate efforts, and to obtain information concerning Division program and activities; * Engage in extensive and significant data collection activity from varied sources, which include MassBays' Bay Navigator student data warehouse and agencies external to the college (such as ATI); * Work with the Clinical Compliance Officer and faculty in Viewpoint Screening (VS) for online immunization tracking/compliance; * Prepare a variety of office correspondence; developing and revising forms for internal use; and developing presentation materials, charts, and graphs; * In collaboration with Program Chairs, conduct surveys of students and alumni according to accreditation/regulatory board requirements; * Confer with outside agencies (for example, Viewpoint Screening) to gather cost-related information to provide to the program director for budget preparation annually; * Assist the Emergency Medical Services Department (EMS): * Responding to student inquiries and problem-solving; * Supporting Psychomotor Exam scheduling and related payment processes; * Operating standard office machines/equipment; * Maintaining student files and accreditation documents to keep records up to date, ensuring proper records retention, and tracking assets; * Supporting simulation scheduling; * By scheduling and communicating Departmental, Advisory Committee, and related meetings, coordinating all surrounding aspects of the testing process, monitoring the inventory of supplies, and placing orders as needed; * By providing budget details and reports from the College's financial system software; * Course Offerings - Coordinate with the Dean/Assistant Dean and faculty, via shared Excel workbooks, to input data on course instructor assignments and roles, performing required data entry into Bay Navigator, and coordinate this information and relay it to HR, as needed; * Provide support to the Assistant Dean of Health Sciences, as needed; * Monitor and assist the Dean/Assistant Dean in the maintenance and confidentiality of all records; * Work cohesively with the Office of Institutional Effectiveness for Health Sciences data collection and reporting; * Perform other related duties as assigned by the Dean. In collaboration with Program Chairs, the Administrative Assistant II implements the surveys for the Health Sciences Division, ensuring the surveys are prepared, sent, and received according to accreditation/regulatory board requirements. This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College. All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates the variety of student experience. Minimum Qualifications: Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience. * II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Preferred Qualifications: * Sensitivity and commitment to the goals of Affirmative Action; * Experience working in a community college or similar environment; * Demonstrates commitment to working with students in need. Additional Information: Salary Range: AFSCME Unit 1, Grade 17 Step 1 $60,119.28 annually. Appointments from outside the bargaining unit begin at Step 1 of the range. As a Massachusetts State Employee, you are offered an outstanding suite of benefits adding value to your salary. * Array of choices for health insurance plans to meet individual/ family needs * Affordable Dental Insurance and vision discount program * 12 paid State/ Federal holidays * Generous sick, vacation, and personal time * Flexible Spending Plans to reduce your taxable income * Low-cost basic and optional life insurance * Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement * Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b). * Tuition Benefits for employees and dependents at state colleges and universities * Free Employee Assistance Program (EAP) * Eligibility towards Public Service Loan Forgiveness (PSLF) * Free parking on campus Need more info: ******************************************* Classification: Please find the link to the Commonwealth of Massachusetts Human Resources Division Classification Specification for the position, ************************************************************** Position Type: AFSCME-Unit I Deadline: October 24th, 2025 or after that until filled. To Apply: Please include a letter of interest and resume with your online application. Staff Hiring is subject to state appropriation funding. Final candidates are required to provide sealed transcripts and official certifications. Hiring is contingent upon a successful CORI clearance. Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Job Description Institution: Hampshire College Department: Academic Affairs Job Title: Administrative Assistant Position Type: Full Time Schedule: 35 Hours a week Pay Range/ Status: $28.00 - 30.00 / Non-Exempt Location: Hampshire College Campus in Amherst, MA Reports to: Associate VP of Academic Affairs Anticipated Start Date: January 2026 Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is located on a beautiful rural campus in Amherst, Massachusetts. We provide residential undergraduate education to approximately 800 students. Each department at Hampshire College contributes to the collaborative culture of the organization and plays an important role in the success of the College. The dean of faculty office provides support to all faculty, students and academic affairs staff. As part of the dean of faculty team, you will be instrumental in the department achieving its mission and goals! DESCRIPTION OF RESPONSIBILITIES: Reporting to the Associate Vice President (AVP) of Academic Affairs, the Administrative Assistant provides comprehensive administrative and clerical support to the Dean of Faculty Office and the academic affairs team. Working with the academic deans, the administrative assistant is responsible for providing administrative support for the daily activities of the academic units, faculty reappointment and promotion process, faculty/staff hiring and building management. The administrative assistant liaises with other College administrative offices as well as with other offices in the Five Colleges. Additionally, this position manages the centralized student grant process and maintains the relevant college web pages. This position assists in coordinating daily operations, maintaining records, supporting faculty processes, and facilitating communication across departments. The Administrative Assistant works closely with the AVP, the Executive Assistant to the VPAA/DOF Office Manager, and Academic Deans to ensure efficient workflow and the smooth functioning of academic affairs. The ideal candidate is detail-oriented, highly organized, proactive, and committed to supporting an environment that values diversity, equity, inclusion, and anti-racism. KEY RESPONSIBILITIES: REQUIRED SKILLS Strong computer skills, including proficiency in Word, Excel, Google Workspace, and the ability to learn new systems quickly. Excellent interpersonal, organizational, written, and verbal communication skills. Ability to work effectively with diverse populations and contribute to an inclusive environment. Strong attention to detail and ability to manage multiple tasks in a fast-paced, complex setting. Ability to prioritize work, take initiative, and exercise sound judgment. Ability to maintain confidentiality and handle sensitive information appropriately. Strong problem-solving skills and the ability to remain composed in challenging situations. Project management and long-term planning. REQUIRED CERTIFICATION, EDUCATION, AND EXPERIENCE: Bachelor's degree required or equivalent job experience. Minimum three years of job-related experience. Alternatives to formal education and paid work experience may be considered as equivalent qualifications, including military service, activism, volunteering, and other non-traditional pathways. PREFERRED QUALIFICATIONS: Experience working in higher education or an academic administrative environment. Experience with budgets or data tracking. Experience maintaining websites. BENEFITS: Hampshire College offers a competitive benefits program including medical, dental, vision, life insurance, retirement contributions, and flexible leave plans. For information about Hampshire's culture and community, visit ****************** WHO SHOULD APPLY: Hampshire College is an equal opportunity employer deeply committed to a community of equity, diversity, and inclusion. We encourage applications from women, underrepresented minorities, persons with disabilities, sexual and gender minority groups, veterans, and others who will contribute to the diversification and enrichment of our campus. We especially welcome applicants whose leadership philosophy is grounded in justice, empathy, and collaboration. PLEASE SUBMIT: A 1-2 page cover letter Resume/CV. Names and contact information for three professional references. Review of applications will begin on immediately and will continue until the position is filled.

Title Administrative Assistant III Secondary Title SNAP Training and Employment Program (STEP) Group / Grade 5 Classification Classified Overtime Eligible Non-Exempt Division Student Learning & Success Differentials Bilingual Department Student Success Reports To Director, Student Engagement Supervision Received Works under the general supervision of the Director, Student Engagement. Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees. Position Summary The primary purpose of this position is to provide administrative support to the STEP program and provide general assistance as needed to the staff, students and faculty working in STEP; assists STEP students by helping them connect with the correct support services on campus, to make appointments, answer questions, or refer them. 1. Administrative * Track, verify, and enter data related to participant eligibility and student progress * Schedule student appointments * Monitor, advise, and assist in STEP budget management * Administrative support for monthly and quarterly reporting to STEP Consortium * Monitor assigned department budgets * Provide a welcoming and inclusive environment both in-person and virtually * General event and project planning and organization as assigned * Prepare agendas and minutes for meetings * Create purchase orders, reimbursements, and travel requests * In partnership with the director, hire, train, schedule and provide ongoing coaching and coordination to STEP student employees 2. Customer Service * Act as point of contact for STEP students and staff including local businesses and service providers * Support the STEP Team with courteous, empathetic, and professional service in greeting employees, students, and campus visitors * Maintain confidential records 3. Other Duties as Assigned * May participate in College committees as assigned * Engages in professional growth opportunities as assigned * Performs other duties as assigned Institutional Expectations * Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage. * Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds. * Participates in recruitment and retention of students at an individual and institutional level in promotion of student success. * Embraces and leverages appropriate technology to accomplish job functions. * Provides high quality, effective service through learning and continuous improvement. Minimum Qualifications * Education - An Associate's degree in business administration/technology, or related area is required. * Experience - A minimum of two years progressively responsible administrative and/or secretarial experience is required. Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree. Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines. Preferred Qualifications * A Bachelor's degree is preferred. * Preferred certifications: ASIST, Crisis Prevention; ACEs; Trauma-Informed Care, First Aid / CPR / AED. * This position is designated as preferring bilingual fluency in Spanish. Proficiency will be determined by a college-approved certification professional. Proficiency is defined by the ability to express yourself over a broad range of topics at a normal speed. You may have a noticeable accent and will make grammatical errors, for example with advanced tenses, but the errors will not cause misunderstanding to a native speaker. It is the responsibility of the employee to maintain bilingual skills throughout the duration of employment. A bilingual pay differential may apply to this role upon certification. Essential Knowledge, Skills, & Abilities (Core Competencies) * Knowledge - General office practices such as recordkeeping, bookkeeping, computers and data systems, including word processing, spreadsheets, and data management; business English, composition, spelling, and punctuation, and the STEP program. Knowledge of Trauma-Informed practices and basic crisis prevention and intervention skills. Knowledge of customer and student service practices. Comprehensive knowledge of college resources and support services. * Skills - Office management skills; customer service; verbal and written communication skills; computer skills, including Microsoft Office products; organization, leading and prioritizing skills. One-on-one and small group presentation skills; and activity/event planning. Basic conversational Spanish preferred. * Abilities - Multi-task; focus on details, manage multiple priorities and deadlines; keyboard accuracy at 60 wpm; use office and computer equipment and software; establish and maintain effective working relationships with coworkers, students, faculty, outside agencies, and the public; ability to interact with cultural competency and humility with diverse populations; use sound discretion and good judgment in maintaining confidentiality; demonstrate initiative and the ability to work autonomously while interpreting institutional policy and conducting office matters. Other Requirements Remote Work Options (see AP 7239 Working Remotely for more details) * This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs. Physical Demands * Manual dexterity and coordination are required for more than half of the daily work period (about 50%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires mobility including the ability to move materials, 5 lbs. or less daily, and 5-25 lbs. occasionally. This position requires both verbal and written communication abilities. Working Conditions * While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate. This is a Part-time Classified, 19 hour per week (47.5%, 52 weeks/year) position in the Student Success department. Starting compensation is entry level for Group 5 on the 2025-26 Classified Wage Schedule. Position is fixed term/grant funded through 6/30/2026, renewed annually, with continuation dependent upon funding. Fixed term/grant funded positions do not accrue seniority. Position will remain open until filled, with screening scheduled to begin 1/9/2026. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review. Opportunity Starts Here - with people who bring curiosity, creativity, and care to their work. At Rogue Community College, we strive to hire and support employees who enrich our community and bring fresh perspectives to our work. Together, we're creating a welcoming environment where people feel valued and respected, and where innovation grows. We value the many ways people gain experience and develop skills. If your background doesn't align perfectly with every qualification, we still encourage you to apply. You might be just what we're looking for. Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at ************. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by ORS 348.609. Public Service Loan Forgiveness Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education. Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: **********************************

Administrative Assistant I DEPARTMENT: Office of Research and Innovation SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Provide principal and primary secretarial and clerical assistance to the Assistant Vice Chancellor (AVC) for Research and back-up support to the Chief Research Officer. Receive and screen visitors and telephone calls; compose and/or prepare correspondence, maintain files and records including those of a confidential nature, and perform related work as required. Provide direct support to Principal Investigators in proposal preparation, and post-award administration. Assists the ORA grant accountants and grant managers in the analysis, development and distribution of reports. Provide administrative assistance to the Office of Institutional Ethics and Compliance (IEC) and the Office Technology Commercialization and Ventures (OCTV). SUPERVISION RECEIVED: Assistant Vice Chancellor for Research and Innovation, and may take functional direction from the Chief Research Officer. DIRECT REPORTING STAFF: 1-5 students/clerical personnel as necessary DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Performs various clerical and administrative duties for the Office of Research Administration (ORA), including screening and directing all incoming calls, taking messages, placing outbound telephone calls, accepting and processing internal and external mail and packages (inbound and outbound), typing correspondence and related administrative paperwork and reports, making travel arrangements for professional staff, creating and maintaining files, gathering information and preparing reports, providing back- up support, and responding to requests for information pertaining to UMass Dartmouth and ORA policies and procedures. * Maintains the ORA annual budget - track expenses to budget, contact appropriate individuals to avoid budget errors, run and download month-end statements and detail reports, review detail to ensure expenses are coded correctly, initiate any corrections, maintain all expenditure files make office purchases, reconcile and allocate monthly Bank Card statements, including maintaining back-up files. * Provide administrative support to ORA, IEC and OCTV as needed, including invoicing and purchasing. * Provides direct research development and administration support to Principal Investigators in pre-award and post-award tasks including development of budgets and justifications, preparation of non-technical components of applications, and obtaining departmental, College and University approvals; budget monitoring, assistance with purchasing, hiring, travel and facilities requests. * Serves as a liaison to other UMass campuses and federal and state funding agencies in scheduling and coordinating meetings and events. * Assist ORA grant accountants with reporting and/or analysis. * Assist the AVC and CRO with development of PowerPoint and other professional presentations. * Maintain the ORA shared office calendar, and the AVC's calendar, including arranging meetings and taking minutes of meetings as requested * Assist with travel arrangements and prepare travel requests and reimbursements for ORA, IEC, and OCTV staff. * Performs administrative duties pertaining to grants, contracts and sponsored activities including, but not limited to, data entry into PeopleSoft and/or other databases or spreadsheets to create proposals and update projects, creation and maintenance of proposal and award files, printing e-copies of proposals for files and distribution to Principal Investigators, sponsors, etc. * Distribution of monthly close out reports to Principal Investigators. * Generating and analyzing financial reports for grant managers, AVC and the Vice Chancellor for Research and Innovation. * Monitors all office equipment - daily checks for paper, shredder bin, toner, etc. Order supplies as necessary. * Administers employment search activity and new hires such as advertisements, scheduling meetings, processing paperwork, etc. * Processes all incoming and outgoing mail - keeping logs, getting mail to correct recipients. * Supervises any student help - reviewing their work and ensuring they have sufficient work. * Maintains ORA filing systems. * Coordinates and maintains ORA, IEC, OCTV, and UMass Dartmouth research websites. * Performs other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities. of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates'. training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON JOB: * Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of the proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration.• Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures including terminology. * Knowledge of the princ Iples, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least: (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, OR (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. * II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. * * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F 9am-5pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal applicants is November 1, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 22 Oct 2025 Eastern Daylight Time

Manage key functions necessary for the operation of the Investment Office. Perform a full range of administrative assistant duties to support Chief Investment Officer (CIO) and investment team. Assist with travel arrangements and prepare expense reports. In addition, serve as the back-up for the Operations Specialist on critical operational functions. Communicate and interact effectively with a wide variety of constituencies, including investment managers and the custodian for the Long-Term Investment Pool (LTIP) assets, Investment Committee members and other trustees, students, staff, faculty and donors. Position is being hired as part-time, hourly for approximately 15-20 hours per week. Job is in person at the satellite offices in Waltham, MA. Remote work may be allowed occasionally at the discretion of the Chief Investment Officer. Essential Job Functions Coordinate CIO's calendar; screen meeting requests; determine viability of requested appointments; direct requests to other staff as appropriate. Keep CIO well informed of upcoming commitments and responsibilities and follow up appropriately. Research and compose correspondence, including confidential correspondence. Manage the travel calendar for the entire investment team, make travel arrangements in consultation with team member(s) and lead discussion at weekly staff meetings to build schedule for the year. Annotate and prepare purchasing card reconciliations and reimbursement requests for entire team with the accounting department. Coordinate with outside investment managers to arrange meetings for the team. Manage a variety of projects for the CIO. Complete critical aspects of deliverables with a hands-on approach, including tasks that facilitate the CIO's abilities to lead the organization effectively. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Assist in preparing and managing presentations, proposals, and programs. Assist with mailings and printing of reports. Supervise creation of the quarterly Investment Committee book. Produce and organize electronic and paper bound copies of the reports for on-campus and off-site Investment Committee meetings. Serve as the primary contact for inbound communications to the investment office, both in person and through print and electronic means. Maintain endowment records, including saving investment manager account statements, cash flow movements, and legal documents to Investment Office electronic files. Maintain contact management system with all investment account information, web access/passwords, personnel changes, etc. Manage the administrative relationship with outside vendors and service providers for the office and the LTIP; process and reconcile bills; reconcile expenses and bills against budget. Work closely with Managing Director of Investment Operations and the Operations Specialist. Assist them with entry of capital calls and distributions into the custodial system and handle this function when the Operations Specialist is unavailable. Create new investment office login accounts on new manager's online document storage portals, as needed. Other functions Plan various events for the Investment Committee off-site annual June meeting. Communicate all arrangements with Board members and their assistants. Coordinate logistics of the two-day event. Communicate directly, and on behalf of the CIO, with Board members, donors, staff, and others. Assist in preparation of materials for Board of Trustees meetings and one-on-one Board member engagement. Coordinate the departmental process for recruiting interns and analysts. Keep office running efficiently; maintain office supplies. Perform other duties as assigned.

Administrative Assistant I DEPARTMENT: Economic & Business Development - Adult Education REPORTS TO: Director of Adult Education POSITION STATUS: This is a full-time, state funded, AFSCME, unit-classified position with benefits. AFSCME Unit I, Grade 15, Step 1 SALARY: $53,792.70 annually STATEMENT OF DUTIES: The Administrative Assistant I provides administrative support to the Adult Education department, including but not limited to the Fall River, Taunton, Attleboro, Transitions and MassSTEP programs. The Administrative Assistant I also acts as the area liaison with other college offices, personnel, and students. Typical duties would include managing the daily operations of Adult Education, coordinating meetings & events, running reports, tracking budgets, and supporting the Director and staff. ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES: * Work with key operational areas of the college, including Information Technology Services, Facilities and the Registrar, among others, to manage and support the daily operations of the Adult Education department, while assisting students and staff. * Operate standard office equipment including computer/laptop, printer, copier, fax machine, office/college telephone system. * Use computer and software applications, including but not limited to Microsoft Office 365, Teams, Word, Excel, Publisher, PowerPoint and Outlook, to collaborate with Adult Education department and college staff to produce related documents. * Provide support to the Director in tracking the Adult Education department's college budget, including processing various related forms, such as request for expenditures, budget modifications, Personnel Action Forms and other budget/expense related documents. * Work with the Director and Associate Directors to collect and compile data for internal/external reports using the college's software platforms and Excel. * Provide administrative support to committees and meetings led by the Director, which may include but is not limited to duties such as creating minutes, agendas, and committee lists. * Provide general administrative support to the Director through duties such as, but not limited to, scheduling meetings, placing telephone calls and making travel arrangements. * Process other college/staff related requests including, but not limited to, computer and telephone access requests, travel vouchers and other college related documents. * Support office communications among staff through various means, such as phone and email. * Manage/monitor program and department email lists, directing program inquiries appropriately and maintaining student waitlists where necessary. * Support the management of the Adult Education department electronic folders and maintain departmental staff lists and organizational charts. * As necessary, provide assistance to Adult Education department staff at all sites (e.g., management and dissemination of class materials including rosters, syllabi, and/or instructional materials). * Use college/Adult Education department software, including but not limited to Banner, Argos, EMS Scheduling, LACES or educational programs, to input and manage student data and run various reports, course schedules, and/or class rosters for all Adult Education sites. * Execute personnel action forms (PAFs) and other related personnel forms as they pertain to all Adult Education department employees. * Provide assistance on mailings and other lists through mail merges and other Microsoft Office programs and perform mass mailings through email or postal to students, advisory boards, and regional partners. * Manage and maintain the Adult Education department's social media accounts and presence to support Adult Education programs in student recruitment and community building, including regularly posting program information and monitoring activity. * Work collaboratively with Adult Education departmental staff to manage the department's Coursestorm sites. * Participate in and support college and departmental events and special projects. * Manage and schedule Adult Education department meetings; coordinate the reservation of facilities, technologies, and other support services as necessary. * Serve as a point of contact for prospective and enrolled students, as well as visitors, scheduling and referring them to program staff and following up as appropriate. * Demonstrate a sense of professionalism and consistently reflect Bristol's core values while interacting with members of the Bristol community. * Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions. * Perform other duties as assigned, consistent with the Collective Bargaining Agreement. Requirements: REQUIRED QUALIFICATIONS: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. An Associate or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. ADDITIONAL REQUIRED QUALIFICATIONS: * Reliable transportation in order to travel to and from meetings, trainings, or campus and community locations as required. * Knowledge of the principles and practices of office management, including customer service and problem-solving skills. * Knowledge of the methods of general report writing. * Demonstrated skills in the use of software applications and computer equipment. Demonstrated ability to: * Exercise discretion in handling confidential information. * Communicate effectively verbally and in writing. * Assemble items of information in accordance with established procedures. * Determine proper format and procedure for assembling items of information. * Deal tactfully with others. * Work occasional evening or weekend hours, based on program needs. * Work effectively with a diverse student body, faculty, and staff. PREFERRED QUALIFICATIONS: * Minimum of an associate degree. * Demonstrated experience working in a higher education environment. * Working knowledge of Microsoft Office, Office365, Banner and Argos. * Ability to communicate in a language in addition to English, with a preference for Spanish or Portuguese. Additional Information: Equal Opportunity/Affirmative Action: Bristol Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Title IX and Affirmative Action Officer, Johanna Bielawski at ****************************** or ************; the Massachusetts Commission Against Discrimination; the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Right. Application Instructions: TO APPLY: Please complete our online application by clicking on the "Apply" button. The position will be open until filled. Review of applications will begin 10 calendar days from the posting date. REQUIREMENTS TO COMPLETE APPLICATION PROCESS: 1) A completed Bristol Community College Employment Application. 2) A current resume/curriculum vitae. 3) A cover letter that demonstrates how your skills and experience meet the desired and required qualifications of the position (not limited in length). All candidates must have legal authorization to work in the United States. Bristol Community College is an institution that does not sponsor work authorization. A pre-employment criminal background check will be conducted for all positions. The college will independently verify education credentials as provided on the application. For certain positions that require a college degree, the hired candidate must supply official transcripts upon hire. Transcripts must include your name and degrees conferred.

Details Job Title ADMINISTRATIVE ASSISTANT Position Number 8350256 Work Modality Fully Remote Work Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Off-Campus/Remote Department Name INSTITUTE FOR PASTORAL STUDIES Location Code INSTITUTE OF PASTORAL STUDIES (03200A) Is this split and/or fully grant funded? Yes Duties and Responsibilities * Supports the grant PI, program director, and business manager overseeing and executing the grant budget, assisting with processing financial, and contractual commitments in cooperation with the Finance, Payables, HR (Human Resources), SPA (Sponsored Program Accounting), and ORS (Office of Research Services), under the supervision of the grant PI, Peter Jones. * Performs a variety of clerical duties including payment requisitions, schedule payments, wires, overseeing the BI report, filing documentation. * Performs data entry for grant reports/projects. Minimum Education and/or Work Experience High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Qualifications * Bachelor's degree or equivalent is preferred. * Previous office support staff experience is preferred. * Excellent verbal and written communication skills, organizational and customer service skills required. * Ability to learn new computer software and programs as necessary. * Ability to multitask effectively. * Ability to work well independently and as part of a team. * Ability to interact and collaborate professionally and courteously with other staff members and faculty. * Must have discretion and trustworthiness. Certificates/Credentials/Licenses Higher Education and grant administration experience Computer Skills Proficiency in MS Office applications and website maintenance and development. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 01/05/2026 Close Date Position Maximum Salary or Hourly Rate $19/hr Position Minimum Salary or Hourly Rate $17/hr Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at ********************* For information about the university's focus on transformative education, they should consult our website at ***************************** About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.

* Helps to get the building ready for the school year including updating necessary staff forms, printing out locker assignments and schedules for students, etc. * Serves as a point of contact for new staff. Provides them with new hire and emergency folders, parking and building information, etc. * Creates spreadsheets to meet the needs of appropriate school staff. * Assists with researching data from Aspen to assist school staff. * Creates meetings/events and manages the principal's calendar, staff calendar, building use calendar and events calendar. * Receives visitors and tends to the needs of parents, teachers and students coming into the office. Furnishes information or gives assistance as appropriate. * Prepares all necessary paperwork/materials for Parent/Teacher conferences. * Submits work orders to the Town Facilities department as necessary. Follow up as needed. * Makes announcements to the student body. * Compiles daily staff attendance. Submits all attendance paperwork to the Central Office each week. * Logs staff absences/absence requests on our building calendar and updates building announcement slides daily to direct students due to teacher absences. * Arranges field trip transportation as needed. Arranges field trip permission slips and distribution of them as needed. * Manages daily student attendance in absence of the registrar/database coordinator. * Inputs all building rental information into both our Building Use Calendar as well as the ML calendar software. * Manages the Student Activities Account along with the building principal. Collects money from students/teachers, counts money and adds to a deposit sheet, deposits funds into our school bank account, records deposits on Student Activities workbook and submits all necessary deposit paperwork to the Central Office. Requests checks from the principal as needed, distributes checks and records on the Student Activities workbook. Submits all reimbursement request paperwork to the Central Office. * Answers and responds to phone calls and emails from parents, staff and students. Provides readily available information or routes callers to the appropriate staff person as needed. * Receives medical notes from students and gives them to the nurse. * Assists the school principal and assistant principals with school-related projects as needed. * Manages the ordering of supplies for the building. Creates requisitions, orders supplies once a PO is received, checks in items received, reconciles that POs are paid/liquidated back into accounts if needed. * At year end, finalizes purchasing by closing out remaining purchase orders, liquidate balances, etc. * Collects keys, laptops, and school property from staff members who are not returning. * Collects money and information for lost/damaged books or those books that must be rebound. * Updates all McCall documents at the beginning of the school year with updated information as needed in regard to new staff, room relocations, name changes, etc. * Completes a key inventory for new keys. * Deletes information out of voicemail boxes for staff who are not returning or relocating to a new classroom and adds in new voicemails for new staff. * Handles all withdrawals and incoming students during the summer when the registrar/database coordinator is out, including checking the new student registration tab on Aspen daily, printing out and compiling new student files. Assists guidance staff with new student registrations over the summer months. * Schedules quarterly fire drills and maintains a record as they are completed. * Collects CORI forms from parent volunteers and requests CORI forms from staff as they expire and sends them to the Central Office for processing. * Performs other related duties as assigned by the principal/assistant principals. Required Knowledge, Skills and Abilities: * Ability to work with students and help respond to their needs in a kind, compassionate and helpful manner. * Ability to create clear and understandable spreadsheets for use by administrative staff. * Ability to triage student issues and prioritize with multiple staff accordingly. * Ability to maintain confidential information regarding students; sharing with appropriate staff when necessary. * Knowledge of Aspen; ability to extract data and run reports for administrative staff. * Knowledge of Google Apps for Education. Compensation: $27.73 to $31.81/hour

JOB TITLE: 12 Month Administrative Assistant Provides secretarial and administrative support to school administration, including typing, maintaining records and purchasing supplies. Helps to establish a school environment which is open and receptive to parents and students and responsive to their needs. ESSENTIAL DUTIES & RESPONSIBILITIES: * Shares in the responsibility of greeting all visitors with the Ten Month Administrative Assistant. * Along with the Administrative Assistant, answers all incoming calls. Forwards calls to the appropriate party and takes messages. * Schedules appointments as necessary for the Principal. * Types reports, memoranda and correspondence for the Principal. * Maintains and updates the office filing system. * Maintains staff attendance file and daily events log. * Coordinates all beginning of the year events, prepares new teacher and student packets. * Organizes and coordinates special school events and ceremonies. * Shares in the responsibility of delivering all mail for the building with the 10 Month Administrative Assistant. * Prepares all DOE reports. * Assists Principal with advisor stipend payments. Completes any necessary paperwork. * Responsible for communicating school related information through email blasts. * Enters all pertinent information for new students and staff and updates all information as necessary on Rediker Administrators Plus. * Coordinates free/reduced lunch program for students with Head Manager, Food Services and the building Principal. * Prepares annual Staffing Analysis reports for Town Meeting. * Selects and purchases supplies for the offices and school, reconciles monthly statements and processes bills for payment. * Oversees petty cash and other financial transactions as necessary. * Prepares substitute teacher schedules and reports substitute teachers' payroll to the business office; assists substitutes with daily schedules. * Assists in the budget preparation process, including calculations and typing. * Enrolls incoming students and completes records of transferring students. * Sends homework assignment sheets to absent or suspended students. * Maintains a daily log of the use of the building by outside organizations and clubs and notifies custodians when maintenance is required. * Assists other administrators and faculty when necessary. * Performs other related tasks as assigned by the Superintendent of Schools or his/her designee. QUALIFICATIONS/ REQUIRED SKILLS: * Associates Degree in Business or Secretarial Science preferred and/or several years of progressively responsible administrative experience desired. * Minimum of three years experience performing secretarial duties, preferably in an academic environment. * Minimum of three years experience in an executive support position, preferably in an academic environment. * Shall possess successful experience in administering an office with demonstrated organizational and computer skills and multi-tasking ability in a busy environment. * Good interpersonal skills are essential. Must possess the ability to relate effectively to children and adults. * High level of confidentiality; ability to maintain confidentiality of students, staff and general school-related matters. * Interpersonal skills essential. Must possess the ability to relate effectively to all levels of school/town administration, parents and students. * Current authorization to work in the United States by the first day of employment. TERMS: This is a 12 month position, Administrative Assistant Union position. The Scituate Public Schools have a commitment to maintaining an educational environment and workplace that establishes programs and support mechanisms to recruit and retain staff and ensure appropriate staffing levels that meet the needs of all students through a highly qualified and diverse workforce. Candidates who have a strong commitment to active antiracism are encouraged to apply. We are an equal opportunity employer. Bigotry and intolerance, including discrimination on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, religion, homeless status or disability are not tolerated and where any form of intimidation, threat, coercion and/or harassment that insults the dignity of others and interferes with their freedom to learn or work is unacceptable.

Administrative Assistant to the Principal - Loring Reports to: Principal The Administrative Assistant the Principal performs administrative assistant and clerical duties as prescribed by the Principal, or his/her designee, to support and facilitate the day-to-day operations and communications of the school. * Support Principal with appointments, managing his/her calendar, scheduling meetings, mail, screening calls, speaking with and assisting parents; * Create and send various school communications including written, verbal or phone system related messaging; * Work with office/building vendors as well as assist and work with other internal and external members; * Handle general office operations such as procedures that include answering phones, assisting with greeting visitors, maintaining office equipment, corresponding with vendors, etc; * Participate in building safety and security including entry, lockdown, fire drills and evacuation and other programs; * Maintain purchase order system using Filemaker Pro and organize the purchase of school supplies for supply room, classroom/instructional supplies, etc; * Process and reconcile certain school budget accounts; * Assist new hires with getting acclimated and orientated to the school building; * Oversee completion and processing of accident reports and compensation forms; * Collect and process state-required CORI forms for staff, parents, and volunteers; * Process building payroll and staff attendance via AESOP/fFRONTLINE; * Enter data and run reports using school information system; Strong technology skills (Aspen, Frontline, Google, Munis). Strong knowledge of ordering and budgets. * Responsible for handling school mailings regarding activities, reports, etc; * Record keeping and filing of various documentation for the school; * Assist in organizing state required mandatory testing materials from receipt to shipment and sends results; * Compile and submit mandatory reporting; * Assist CPO and SERF members with grant applications; * Perform other school-related duties as assigned by the Principal. Schedule: 10 month employee (1.0 FTE) Level VIII, of the ESPA collective bargaining agreement, available for reference at ****************************** Starting Step range between $26.53 - $28.64 per hour

Administrative Assistant /Attendance DESCRIPTIVE STATEMENT , 40 hrs/week, 8.0 hrs. per day See below description. QUALIFICATIONS: See below description. SALARY: Per prevailing contract AVAILABILITY: Immediate TITLE: High School Office & Student Accounts Administrative Assistant (Level C) IMMEDIATE SUPERVISOR: Principal JOB OBJECTIVE: Provide administrative and operational support to the Principal and staff to ensure the efficient operation of the school and a positive, effective, safe learning environment for all students. ESSENTIAL FUNCTIONS: 1.Communication /Community, Student and Staff Relations a. Act as Receptionist for the School b. Proactively greet and direct visitors and callers, and maintain a welcoming and service-oriented office environment c. Interact with students, staff and community members to independently resolve routine issues which may arise and use proper judgement to refer issues to the Principal as appropriate d. Assist with preparing and distributing internal and external announcements, newsletters, notices and mail e. Communicate with Teachers, Administrators and Guidance staff regarding absences and other students issues as they arise f. May contact family of students not reported absent g. May record daily lunch count (Elementary Schools) h. May create monthly calendars for students and/or staff i. May create daily news correspondence and internal email announcements j. May act as liaison with local media k. May act as liaison with bus company (as primary or as back-up to the Assistant Principal or Principal's Administrative Assistant) l. Verify student notes and facilitate student check-ins and early dismissals and excused absences 2.Administrative Assistant/Administrative Support a. Provide back-up Administrative Assistant/Administrative support to Principal and Assistant Principals, including taking and responding to messages, filing, copying and maintaining appointment calendar b. Provide general office support, assisting staff members as necessary to ensure smooth flow of daily operations of the school c. May schedule IEP/504/NTSS meetings as requested (elementary school level) d. May assist with maintaining lost and found items and accepting and distributing forgotten items brought in from home to school for student e. Assist Guidance Counselors with assigning tutors when needed and following up with Tutors. f. Perform other appropriate duties as assigned by immediate supervisor or other suitable administrator 3.Recordkeeping/Database Administration/Reporting (Note: May perform one or more of the following. Some of these duties may be shared with and/or are performed by the Principal's Administrative Assistantant Office Receptionist/Data Management Administrative Assistant may also act as back-up) a. Collect, enter and maintain student data in information system database b. Coordinate new student registration and the entering of new student data into the information database c. Check data periodically and resolve errors as needed to ensure accuracy of reporting required for the State Department of Education (SIMS, EPIMS, SIF, SSDR, SCS, CRDC) d. Maintain student attendance data e. May maintain staff attendance data f. Generate reports, class lists, student schedules, and attendance data as needed g. May maintain SPED information in student information system (elementary level) 4.Bookkeeping/Purchasing a. May generate purchase orders for school expenditures and /or assist staff members with purchase orders b. May assist with tracking and distributing purchases such as classroom, office supplies and custodial vendor invoices c. Track and maintain a high volume of funds for student activity and club accounts as well as deposits for revolving accounts d. Assists with tracking ticket distribution for athletic events, supply starting banks for games and maintaining deposits for related revolving accounts e. Work closely with Central Office to maintain and reconcile books f. Track donations for Central Office and School Committee 5.Human Resources/Payroll Administration (Note: May perform one or more of the following. Some of these duties may be shared with and/or are performed by the Principal's Administrative Assistantand Office Receptionist/Data Management Administrative Assistant may also act as back-up) a. May maintain information in substitute scheduling system and request substitutes for meetings and district initiated classroom leave b. May contact substitutes for coverage when needed c. May maintain daily office absence list d. May Assist staff members and substitutes with using online substitute dispatching system e. Assist with coordinating appropriate internal coverage when substitute is not available f. Greet substitutes upon arrival and provide information regarding school/assignment as needed g. Share substitute information and feedback with Human Resources 6.Events/School Operations/Facilities Safety & Security a. Assist Principal and other secretaries with organization of building events, such as open houses, picture day, school concerts and awards ceremonies b. Assist with end of school day dismissal of students c. Assist with coordinating maintenance of office equipment d. Assist Principal with coordinating beginning and end of year processes for opening and closing school each school year e. Support District/School security procedures with visitors, vendors, staff and community f. May maintain visitor log in/out and operate ID scanner equipment g. Collect and submit CORI background checks for visitors, volunteers and vendors h. Act under the direction of the Principal to assist in coordination of security drills (fire drills, lock-downs, crisis drills) with town officials and staff, following District/School emergency protocols i. May assist with scheduling building and facility use as requested (may be performed by Assistant Principal at High School) j. May assign key cards to appropriate staff and substitutes EXPERIENCE, KNOWLEDGE AND ABILITIES Experience: * 3 - 5 years of Administrative Assistant / Administrative or related experience * 3 - 5 years of experience in a school office environment preferred Knowledge Of: * Standard office and Administrative Assistant procedures * Knowledge of School Policies and Procedures * Student and School Health and Safety regulations * District organization, operations, policies and objectives * Various word processing, database and spreadsheet programs, including but not limited to, Microsoft Word, Excel, Google Docs, Google E-mail/Calendar, Aspen, Softright, Registration Gateway, SmartFind Express, School Spring, Blackboard Connect, Crisis Go and Raptor * Correct use of the English language including proper grammar, spelling, punctuation and vocabulary * Proper and polite telephone etiquette Ability To (note: the below listed items tie to performance criteria on performance evaluation form): * Use time efficiently and productively * Use technology efficiently * Communicate, orally and in writing, in a courteous, accurate, efficient and positive manner * Manage multiple tasks simultaneously * Prepare accurate documents and reports efficiently * Maintain well organized, accurate records and files * Make appropriate professional decisions, seeking guidance when necessary * Demonstrate initiative, including anticipation of recurring tasks or potential concerns * Maintain confidentiality of all student and staff information * Follow the Nauset standard, including following school policies and requirements, being dependable, andbeing punctual. * Perform other appropriate duties, as assigned by the immediate supervisor or other suitable administrator

The Role: Thurston Middle School seeks an Administrative Assistant (Long-Term Substitute) to support the middle school administrative team until the end of the 2025-2026 school year. The assistant is an integral member of the main office staff, and efficiently and systematically accomplishes a variety of tasks and projects assigned by the Principal, Assistant Principal, and Dean of Students. Our ideal candidate is friendly, flexible, collaborative, takes initiative, and invests in the success of all students. You will interact frequently with students, families, staff, and members of the greater community to help us ensure the daily business and interpersonal functions of the main office run smoothly. You will also assist the administrative team in managing student achievement and behavior interventions; gathering, organizing, and maintaining data; and implementing school-wide events, initiatives, and programs. Our School: Thurston Middle School is a thriving community of hardworking and thoughtful students, families, and staff. With approximately 650 students in grades 6 - 8, the school maintains a small-school feel while offering a comprehensive array of academic programs, co-curricular activities, and support services. Our educators model and encourage a deep investment in learning. Coursework focuses on preparing students for college and careers while also providing them with opportunities to try new things and explore their passions in-depth. Thurston Middle School is a proud METCO school, with strong program leadership and an unwavering commitment to supporting the values of the nation's oldest and most successful public school racial integration program. Our District: Westwood is a welcoming suburban community with an exceptional track record of supporting and celebrating its public schools. As a district, we are committed to creating an environment where diverse perspectives and backgrounds are embraced, and we understand that a diverse team allows us to serve our community better. We welcome and encourage individuals of every race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status to seek opportunities within our school district. Required Qualifications * Associates Degree required, additional education desirable * Experience in a fast-paced educational or business environment preferred Essential Functions and Responsibilities * Oversee the daily operations of the middle school main office and ensure building efficiency and security, including answering phones and making sure visitors sign in. * Maintain student attendance records and manage communications with students, staff, families, vendors, and community members * Support the administrative team for MCAS testing coordination: provide logistical and clerical help, coordinate with the Massachusetts Department of Secondary Education, and liaise with operations staff to ensure testing and reporting are administered effectively * Craft digital, written, and verbal school- and district-wide communications * Maintain individual and master calendars and coordinate school-year events: identify space, provide event details, and communicate requirements internally to operations and externally to vendors * Manage and Coordinate substitute coverage with the online substitute placement system * Preparing and submitting biweekly payroll for authorization * Use and manage technology (Google Suite, Aspen, etc.) to oversee, maintain, organize, and present records and information * Perform other duties, support special projects, and other tasks as assigned * Manage the Thurston Middle School website The administrative assistant reports to the building Principal and designees. This is a full-year position. KNOWLEDGE, ABILITY, AND SKILL * Demonstrates caring and concern for all students and staff * Shows sound judgment and effective communication with students, families, staff, administrators, and the public * Maintains professionalism and confidentiality at all times * Possesses technological proficiency: the necessary skills to produce and maintain digital and written reports, records, and communications * Demonstrates ability and desire to learn - ex. technology courses, policies and procedures, etc. * Strong organizational and planning skills, and the ability to prioritize * Strong verbal, writing, and listening skills * Ability to work under time restraints and meet deadlines * Ability to collaborate and maintain effective working relationships with colleagues. Demonstrates strong interpersonal skills to ensure effective interdepartmental and school-wide interactions JOB ENVIRONMENT Work takes place in a fast-paced environment within a large school building, primarily indoors. May be required to multitask and will face interruptions as a matter of course. PHYSICAL REQUIREMENTS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Requires sufficient vision to read printed documents and to view detail on a computer screen for extended periods. * Requires frequent standing, walking, sitting, bending, and reaching, as well as carrying and occasionally lifting up to 30 lbs. * Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation, on the telephone, and in the classroom. * Ability to hear sounds clearly up to twenty feet. * Travel among buildings may be required. The Westwood Public Schools does not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status.

Administrative Assistant JobID: 2588 Administrative Asst/Clerical/Support/School Secretary Date Available: Immediately Additional Information: Show/Hide 2025 - 2026 Openings Administrative Assistant This position provides administrative support to the Visual and Performing Arts and Curriculum Directors at the high/middle school using a variety of district computer systems. Handles daily work pressures, requiring constant concentration to a high volume of clerical work. Must be able to successfully perform the essential duties and responsibilities. An ability to relate pleasantly and effectively with students, staff and the community is vital to the success of this position. Unit C: 44 weeks - $21.92 (Step 1) - $32.02 (Step 9) 35 hours per week Start date: Immediately

Administrative Asst/Clerical/Support/School Secretary Date Available: Immediately 2025 - 2026 Openings Administrative Assistant This position provides administrative support to the Visual and Performing Arts and Curriculum Directors at the high/middle school using a variety of district computer systems. Handles daily work pressures, requiring constant concentration to a high volume of clerical work. Must be able to successfully perform the essential duties and responsibilities. An ability to relate pleasantly and effectively with students, staff and the community is vital to the success of this position. Unit C: 44 weeks - $21.92 (Step 1) - $32.02 (Step 9) 35 hours per week Start date: Immediately

Administrative Assistant - Advancement Operations The Panther Group is seeking an Administrative Assistant for a university in the Boston, MA area. This is a contract opportunity that is fully onsite. The Administrative Assistant, Advancement Operations is a critical member of the Office of University Advancement, providing front-line customer service and serving as the first point of contact for internal and external constituents. This position is responsible for providing excellent customer service, including greeting visitors, handling inquiries, and answering and directing telephone calls. Key Responsibilities & Accountabilities • Provide budgetary support to the Operations team, including monthly budget reconciliations for approximately 27 operating accounts. • Process payments for invoices and manage various vendor accounts that service University Advancement. • Partner with Advancement teams to track event budgets and ensure timely payments. • Manage the contract submission process for the division, including tracking contracts and submitting them to division gatekeepers and the Office of General Counsel. • Provide administrative support such as calendar management and scheduling. • Work closely with the University Advancement Budget & Operations Team, event leads, finance directors, and other campus partners. • Operate with minimal supervision and proactively identify and implement projects for the office. • Demonstrate exceptional time management skills and strong attention to detail. Minimum Qualifications • Associate's Degree required; Bachelor's Degree preferred. • One to three (1-3) years of experience in an office environment or customer service role. • Ability to work in a fast-paced environment where proactive assistance is valued. • Strong organizational, written and verbal communication, and interpersonal skills. • Extremely detail-oriented with a high level of self-confidence and enthusiasm. • Positive, customer-service-oriented mindset. • Innovative self-starter with the ability to work productively with minimal supervision. • Ability to confidently and diplomatically interact with donors, faculty/staff, vendors, and visitors. Pay Rate $22.00 - $25.00 per hour, depending on experience (DOE) #INDSUCC

Administrative Assistant - School Year; School Based Principal's Office South River Elementary School (35 hours per week) SALARY: Clerical Personnel Salary Schedule ORGANIZATIONAL RELATIONSHIP OR LINE OF AUTHORITY: Reports directly to Building Principal QUALIFICATIONS: High school graduate, Associates preferred. Office and computer experience required, including familiarity with Windows, Excel, Google Calendar, and other basic Google Applications (student management System-Aspen program preferred). Typing, filing, telephone, and organizational skills required. Strong oral and written communication, and interpersonal skills. Experience in school system preferred. Ability to maintain confidentiality and to relate well with elementary school students, parents and staff. Marshfield Public Schools will not be accepting hard copies of resumes and/or applications. Please apply through School Spring.

WORCESTER STATE UNIVERSITY is a liberal arts and sciences university with a long tradition of academic excellence dating back to 1874, as well as an Affirmative Action/Equal Opportunity Employer that seeks to reflect the diversity of its community. Our workforce is dedicated to academic quality, student-centered programming, engaged citizenship, open exchanges of ideas, diversity and inclusiveness, and civility and integrity. We are looking for job applicants who share these values and commitment to our students. Worcester State is centrally located in Massachusetts, about an hour's drive from Boston, Springfield, and Providence, Rhode Island. Our 58-acre campus is nestled in the residential northwest side of Worcester--the second largest city in New England and home to 37,000 college students at more than a dozen colleges and universities. Over 6,000 of those students attend Worcester State--approximately 5,300 are undergraduates and 1,000 are graduate students. Learn more about us at worcester.edu/about . Job Description: Department: Urban Action Institute Job Title: Administrative Assistant Number of Vacancies: 1 SSTA Supervisor: Yeruksew Hoyt-Rouse Position Type: Non-Supervisory Number of Hours Per Week: 4-6 General Statement of Duties/Responsibilities: Provides clerical and organizational support to advance the institution's social justice initiatives. Responsibilities include managing correspondence, scheduling meetings, maintaining records and databases, preparing materials for events and programs, assisting with outreach and communications, and supporting staff with special projects. Ensures all tasks are completed accurately, on time, and in alignment with the institution's mission and values. Requirements: Qualifications: Have strong communication, organizational, and time management skills, and be proficient with Microsoft Office and/or Google Workspace. The ability to handle sensitive information with discretion and a demonstrated interest in social justice and equity work are required. Experience in administrative support, event coordination, or community engagement is preferred. Additional Information: Worcester State University is an Affirmative Action/Equal Opportunity Employer which seeks to reflect the diversity of its community. * This position is available for WSU students only* Hourly Rate: $15.00 Application Instructions: Students must apply online. A representative from the department will contact individuals for interviews. * This position is for students WITH WORK STUDY ONLY* Please note - Students may not work during scheduled class time, even if class is cancelled.

About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Administrative Assistant (AA). Reporting directly to the Department's Associate Director of Administration and Finance, the Administrative Assistant position is responsible for providing various administrative support, office management, project, and portfolio management to the Institute Leadership Team. The AA manages the calendars for the Institute Leadership Team, and schedules meetings, conference calls, and other appointments as necessary. The AA prepares draft materials, proofreads and edits emails, documents, presentations, and reports for use in meetings and appointments, participates in the meetings as required to record minutes and initiate follow-ups, reviews, follows through, and tracks and ensures deadlines are met. The AA develops and maintains files; manages information to and from the Institute Leadership Team offices. The AA coordinates planning and logistics for meetings and special events organized by the Institute Leadership Team, including space reservation, catering, and set-up, as necessary, promptly. The AA may function as a liaison between the Institute Leadership Team and other departments and as the primary contact for addressing inquiries from internal and external customers and stakeholders. Additionally, the AA provides support and coordinates travel arrangements as needed for the Institute Leadership Team and will be responsible for submitting travel expenses promptly and general office management functions, including maintenance of the office area, student conference space, inventory management of office supplies, on-boarding process for new faculty, staff and students. As part of WIoT, the AA provides essential customer service and operational functions, including front-line visitor reception on an as-needed basis. The AA maintains effective liaisons and good rapport with the university community at all levels. The AA performs additional duties and assists in special projects as needed and assigned. Qualifications: The following competencies are integral to the successful performance as the Administrative Assistant: The AA must be professional and have excellent written and verbal communication skills, strong multi-tasking, organizational, and time management skills, customer service focused, and comfortable interfacing with a diverse community. Strong writing, editing, and proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Must demonstrate excellence in managing multiple priorities with strong organizational skills and attention to detail while setting priorities among many competing tasks and projects. Must exercise judgment and discretion in maintaining and safeguarding the confidentiality of sensitive information. Must be able to operate in a changing, complex environment and maintain values and culture while embracing the new. Demonstrate ability to analyze and solve problems and bring tasks and projects to completion. Must be customer oriented and demonstrate the ability to work well with all levels of internal management and staff, outside clients, and vendors Proficient in Concur Expense Reporting system Bachelor's degree in Business Administration, Management, or related field required Minimum of 3-5 years of progressively responsible experience in a professional or college/university setting with experience in providing administrative support, executive assistance/support, office management, and finance/budget management. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 106H Expected Hiring Range: $23.02 - $31.66 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Assist instructors with activities associated with the Art studios and Art classes at MWCC. Responsibilities: * Clean within the three art studios; * Clean and organize storage areas; * Bring art materials from storage area to art studios; * Operate pug mill; * Patch and paint gallery walls. * Move and arrange portable exhibition bases; * Assist with mounting art exhibitions (some weekends possibly.); * Monitor solvents and other materials provided by the art department; * Organize still life materials; Repair drawing easels and sculpture armatures; * All other appropriate duties as assigned. Requirements: Minimum Qualifications: * Familiarity with sculpture, ceramics, painting, and printmaking; * Minimum carpentry skills; * Heavy lifting required (50-90 lbs.). Equivalency Statement Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position. Additional Information: Salary: $15.00 per hour Hours per Week: 5 - 10 with maximum of 18 hours weekly Number of Weeks: Varies- based on need. Mount Wachusett Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Affirmative Action Officer and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Application Instructions: This particular job posting is an "Open Pool" position. There may or may not be available openings at this time however, when an opening does occur, the hiring manager will draw from the pool of applicants we have on file on an as needed basis. Candidates for employment should be aware that although the COVID 19 Vaccination Requirement Policy is no longer in effect, all Community College students, faculty and staff are strongly encouraged to be up to date with vaccination against COVID-19. For additional information related to the status of the COVID19 Vaccination Requirement Policy, please visit: *********************** Deadline Date: Open Until Filled Candidates may be subject to employment screening to include both a Criminal Offender Record Information (CORI) request and a Sexual Offender Registry Information (SORI).