Administrative Assistant jobs at University of Michigan

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Department of Obstetrics & Gynecology is seeking a qualified candidate to provide a full range of administrative assistance and high-level support to multiple OBGYN faculty leaders engaged in a global health project. This project engages University of Michigan faculty in training, education, and clinical activities to support the development of OBGYN training programs in Rwanda, East Africa. The qualified candidate will be an integral partner for our faculty's complex administrative needs. This position will support the University of Michigan OBGYN faculty with leadership roles in the CIRHT (Center for International Reproductive Health Training)-Rwanda project. This role requires a willingness to tackle challenges involved in providing administrative support for international projects, including coordinating meetings across time zones and supporting international budget reimbursements. Respectful communication with partners from different countries and cultures is essential. Of note, no international travel is expected in this role. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings Responsibilities* Administrative Support: * Work with division, department and Medical School to ensure departmental and school deadlines are met * Write memos and letters on behalf of the faculty * Manage, submit and track expenses and reimbursements * Maintain confidential documents; file, copy, scan, and mail documents and materials as needed * Transcribe dictated letters, manuscripts, grants and other deliverables * Order necessary office supplies and equipment and draft routine correspondence * Maintain curriculum vitae for faculty, including bio sketches * Set agendas, secure room reservations and catering for faculty events/meetings * Organize, plan and conduct various events as requested * Help create and maintain orientation materials for new faculty Calendar and Meeting Management: * Maintain calendars in Microsoft Outlook and facilitate timely schedule * Coordinate arrangements for on- and off-site meetings, trainings and conference calls * Plan annual retreats and other special events hosted by faculty leaders * Prepare agendas, take detailed meeting minutes and distribute materials for various meetings Comprehensive Travel Support: * Make travel arrangements and itineraries for faculty, visiting speakers and faculty recruits * Ensure that documentation is up to date for international travel i.e. Visas, letters of invitation, etc. * Arrange transportation, hotel accommodations, and conference registration. Required Qualifications* Senior Level * Bachelor's degree or equivalent combination of education and experience. * At least 4 years of progressively responsible professional experience * Previous experience providing administrative support, preferably in a healthcare setting. * Excellent attendance and punctuality * Must be able to work independently as well as part of an integrated team. * Proven ability to effectively prioritize, multitask, and adapt as priorities shift. * Excellent organizational skills and attention to detail, deadlines, and policy compliance * Must be proficient in Microsoft Office applications Intermediate Level * Bachelor's degree or equivalent combination of education and experience. * At least 2 years of progressively responsible professional experience * Excellent attendance and punctuality * Must be able to work independently as well as part of an integrated team. * Proven ability to effectively prioritize, multitask, and adapt as priorities shift. * Excellent organizational skills and attention to detail, deadlines, and policy compliance * Must be proficient in Microsoft Office applications Desired Qualifications* * Previous experience working in an academic medical institution or similar setting * Previous experience providing administrative support to leaders and/or faculty * Familiarity with LEAN processes and principles * Knowledge of Michigan Medicine's policies and procedures is a plus * Proven ability to build professional relationships with faculty is desired. Work Schedule This is a part-time position. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

Wayne State University is searching for an experienced Building Coordinator & Admin Assistant I- Law School at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Provide assistance to professional, administrative and management personnel in a staff capacity coordinating personnel, financial and administrative activities for a department, School, College, Division or Center/Institute of the University in order to support established operational goals, objectives and services. Work activities require the application of specialized skills which can be acquired through a combination of job related training and on-the-job experience. Provide assistance to professional, administrative and management personnel in the planning, development and administration of unit operating budget. Reconcile various detailed general, restricted, designated and auxiliary accounts; monitor status of revenues and expenditures. Prepare related statistical reports, analyses and summaries on budget activities. Coordinate the collection, preparation and processing of non-academic and academic personnel and payroll actions; establish and monitor related recordkeeping system; interpret and apply internal operating procedures, University policies and contractual agreements accordingly. May possess signatory authority on selected forms and documents. Supervise non-exempt full-time clerical/technical, part-time temporary student, college work study and technician support staff. Interview and recommend employment, discipline and evaluation of full-time and temporary support staff; conduct orientation and training programs. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels. Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate University personnel to obtain information and resolve problems. Serve as an information source to faculty, staff, students and the general public; answer questions, provide information and resolve routine problems regarding operations and services. May represent unit/or supervisor to other University areas and outside professional groups and organizations in order to obtain and exchange information. Participate in and coordinate the preparation and completion of special projects and studies and collect and gather statistical data for reporting purposes. Prepare reports which include conclusions and recommendations for solution to administrative problems. Perform related work as assigned. Unique duties: The primary responsibility of this position is to oversee the Law School's building operations and provide other administrative assistant. This entry level professional classification is responsible for job functions that require specialized nontheoretically skills coupled with a procedural understanding of standard program activities. Work activities are impacted by changing priorities and differing situations which demand that the incumbent choose an appropriate procedure. This may include the search for new applications or procedures. Supervision, guidance and assistance is provided to support staff on administrative policies, procedures and functions. This classification does not provide clerical/secretarial support to professional, administrative or management personnel (i.e. word-processing, making travel arrangements, scheduling meetings, maintaining files, etc.) Work assignments require independence of action as well as the ability to prioritize multiple varied tasks. This position generally reports to and receives work direction from a professional, administrative or management level position. Qualifications: Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred. Some knowledge of and experience with University academic and/or non-academic personnel processing procedures and practices. Some knowledge of accounting principles and bookkeeping procedures and applications. Ability to communicate effectively with others. Ability to work under pressure and meet established deadlines. Some supervisory experience preferred. Typically, incumbents have held lower-level clerical and/or secretarial support positions. Preferred qualifications: Ability to lift and carry items weighing 30-50 pounds. Capable of moving and arranging furniture such as chairs, tables, and event setups. Highly organized with strong attention to detail and ability to manage multiple tasks efficiently. Willingness to work on-site five days per week to support day-to-day building operations and administrative needs. School/College/Division: H07 - Law School Primary department: H0701 - Deans Office Law School Employment type: * Regular Employee * Job type: Full Time * Job category: Staff/Administrative Funding/salary information: * Compensation type: Annual Salary * Salary minimum: $45,460 * Salary hire maximum: $54,547 Working conditions: This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply. Job openings: * Number of openings: 1 Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Wayne State University is searching for an experienced Building Coordinator & Admin Assistant I- Law Schoolat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Provide assistance to professional, administrative and management personnel in a staff capacity coordinating personnel, financial and administrative activities for a department, School, College, Division or Center/Institute of the University in order to support established operational goals, objectives and services. Work activities require the application of specialized skills which can be acquired through a combination of job related training and on-the-job experience. Provide assistance to professional, administrative and management personnel in the planning, development and administration of unit operating budget. Reconcile various detailed general, restricted, designated and auxiliary accounts; monitor status of revenues and expenditures. Prepare related statistical reports, analyses and summaries on budget activities. Coordinate the collection, preparation and processing of non-academic and academic personnel and payroll actions; establish and monitor related recordkeeping system; interpret and apply internal operating procedures, University policies and contractual agreements accordingly. May possess signatory authority on selected forms and documents. Supervise non-exempt full-time clerical/technical, part-time temporary student, college work study and technician support staff. Interview and recommend employment, discipline and evaluation of full-time and temporary support staff; conduct orientation and training programs. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels. Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate University personnel to obtain information and resolve problems. Serve as an information source to faculty, staff, students and the general public; answer questions, provide information and resolve routine problems regarding operations and services. May represent unit/or supervisor to other University areas and outside professional groups and organizations in order to obtain and exchange information. Participate in and coordinate the preparation and completion of special projects and studies and collect and gather statistical data for reporting purposes. Prepare reports which include conclusions and recommendations for solution to administrative problems. Perform related work as assigned. Unique duties: The primary responsibility of this position is to oversee the Law School's building operations and provide other administrative assistant. This entry level professional classification is responsible for job functions that require specialized nontheoretically skills coupled with a procedural understanding of standard program activities. Work activities are impacted by changing priorities and differing situations which demand that the incumbent choose an appropriate procedure. This may include the search for new applications or procedures. Supervision, guidance and assistance is provided to support staff on administrative policies, procedures and functions. This classification does not provide clerical/secretarial support to professional, administrative or management personnel (i.e. word-processing, making travel arrangements, scheduling meetings, maintaining files, etc.) Work assignments require independence of action as well as the ability to prioritize multiple varied tasks. This position generally reports to and receives work direction from a professional, administrative or management level position. Qualifications: Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred. Some knowledge of and experience with University academic and/or non-academic personnel processing procedures and practices. Some knowledge of accounting principles and bookkeeping procedures and applications. Ability to communicate effectively with others. Ability to work under pressure and meet established deadlines. Some supervisory experience preferred. Typically, incumbents have held lower-level clerical and/or secretarial support positions. Preferred qualifications: Ability to lift and carry items weighing 30-50 pounds. Capable of moving and arranging furniture such as chairs, tables, and event setups. Highly organized with strong attention to detail and ability to manage multiple tasks efficiently. Willingness to work on-site five days per week to support day-to-day building operations and administrative needs. School/College/Division: H07 - Law School Primary department: H0701 - Deans Office Law School Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Salary minimum: $45,460 + Salary hire maximum: $54,547 Working conditions: This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply. Job openings: + Number of openings: 1 Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * Retirement Savings Opportunities Responsibilities* Provide direct administrative support for the leadership team of the Central Staffing Resource Department which is a 24/7. Utilize extensive computer skills and programs in all aspects of the job responsibilities. Provide direct support for the Nursing Clerical Services Training program. This includes onboarding new employee, HR support and tracking new employees progress. Work in a fast pace 24/7 staffing office. Must be proficient in departmental staffing processes. Participate in project work, workgroups and maintenance of personnel/staffing reports, Generate a variety of computer reports and spread sheets. Advise management of trends, concerns and suggested measures to maintain standards and continued improvements. Participate in Quality Improvement activities and ongoing departmental auditing and self-monitoring activities. Exhibit exemplary customer relation skills in interacting with various managers and department staff. Utilize multi-line phone system in many aspects of the work flow. Complete project work as assigned by manager. Must have exemplary attendance. Required Qualifications* * High School diploma or equivalent and more than 4 years of experience * Three to five years performing responsible office duties or an equivalent combination of education and experience * Experience with OneStaff computer scheduling system * Ability to manage timekeeping data from multiple sources * Ability to learn and understand Nursing Contracts * Knowledge of University and CSR Department procedures * Proficient with Microsoft Office Suite and spreadsheets * Experience in developing work schedules * Ability to work independently and cooperatively * Demonstrate ability to prioritize and complete tasks in a timely manner * Able to utilize tracking and follow up skills to monitor and coordinate a large volume of work * Demonstrate attention to details. Able to work under pressure when a high degree of accuracy is required * Demonstrate excellent verbal/written communication skills * Demonstrate a high degree of diplomacy, professionalism, and confidentiality * High level of organization and time management skills Desired Qualifications* * Two years or more of college education * Critical thinking skills and decision making experience * Must be available to work weekends and holidays Work Schedule This position is 24 hours per week for a 11:00pm-7:00am night shift, every other weekend and some holidays. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position. The College of Arts, Sciences, and Education seeks an Administrative Assistant Intermediate who will provide on campus reception and administrative support to faculty, students, and the general public. A key expectation of this role is to provide friendly and proactive assistance to all visitors and staff, ensuring that everyone receives support regardless of the request. Flexibility and a team-oriented attitude are essential. The Administrative Assistant Intermediate position will have a work schedule of 4 days a week in-person with 1 remote day. This position will report to the Staff Supervisor Senior. Responsibilities* Reception * Serve as the college's primary reception for in-person, phone, and email inquiries * Greet visitors, address inquiries or complaints, and direct them to appropriate contacts * Manage main phone line and CASE email; respond to inquiries, relay information, and take messages in person and remotely * Notify staff and faculty of relevant policy or procedural changes * Notify students of course cancellations/provide cancellation signage Administrative Tasks * Prepare routine correspondence and bulk communications * Perform digital filing, copying, scanning, faxing, and mail sorting/distribution * Maintain office supply inventory * Oversee copier machines/service contracts/routine maintenance * Process swipe access requests/ensure all faculty have access to 220 * Schedule appointments, manage calendars as requested * Complete room reservations and facilities maintenance requests * Compile and prepare basic data, charts, and reports for presentations as directed * Provide general assistance for execution of events * Execute special projects to support college needs Program-Specific Tasks * Collect and maintain records of course syllabi and faculty office hours * Process music jury sheets * Assign and track music lockers * Support faculty search process * Assist with travel arrangements for invited guests * Other duties as assigned Required Qualifications * High school education or equivalent * 2 or more years of office administrative support experience * Experience using office equipment, technology and software * Must have successful customer service experience * Proficiency in Google Suite and Microsoft Office Suite Why Work at U-M Flint? In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include: * Generous time off * A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting. * Many choices for comprehensive health insurance * Life insurance * Long-term disability coverage * Flexible spending accounts for healthcare and dependent care expenses. Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier

Wayne State University is searching for an experienced Administrative Assistant II - Department of Surgeryat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Plan and perform financial personnel, facilities and administrative activities to ensure operational activities are conducted responsibly and within established guidelines for a medium size department within a School, College, Division or Center/Institute of the University. Position duties required the application of highly specialized skills which can be acquired through a combination of job-related training and considerable on-the-job experience. ESSENTIAL JOB FUNCTIONS + Monitor and reconcile detailed budgets for several general fund, designated, and restricted accounts. Review and verify budget revisions and expenditures. Prepare budget projections and plans and complete statistical reports on activities to keep administrative head apprised of financial status and operational activities of department. + Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions and records. Assure adequate staffing levels and regular payroll payments are attained. May possess signatory authority for unit. + Interview, select and evaluate non-exempt and temporary part-time support staff. Supervise, train and instruct them on methods and procedures. Provide direction to department employees on methods and procedures. Monitor workflow and staffing levels. + Plan and coordinate use of facilities which includes requests for building maintenance and repair services. Evaluate and maintain equipment inventory. Oversee departmental facilities and coordinate space inventory for department. + Conduct monitor and coordinate special projects as assigned. Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities. + Represent the department and serve as liaison to outside individuals, professional groups and administrators to interpret administrative procedures and policies and to disseminate information on department activities. + Perform related work as assigned. This level requires highly specialized non-theoretical skills coupled with an in-depth understanding of program activities to assume responsibility for the administrative functioning of a medium size department in the University. Work activities demand the application of many procedures to differing situations and offer the incumbent latitude in determining the sequence in which these procedures should be applied. Situations may also require the search for new applications of procedures and the establishment of new priorities. Work assignments are somewhat complex and require an understanding of a specific discipline, such as accounting or business administration. Incumbents provide instruction and guidance to students, staff and the general public on the department's functioning and provide supervision to non-exempt department staff. Supervision, guidance and assistance is provided to department staff on administrative policies, procedures and functioning. Work assignments are performed independently and under the direction of an academic or administrative head, e.g. Dean, Director, Chairman, Program/Project Director or Manager. This classification is typically located in a department, School, College, Division, Center or Institute. Unique duties: Qualifications: + Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field and/or an equivalent combination of education and/or experience. + Reasonable knowledge of accounting principles and bookkeeping procedures and applications. + Reasonable knowledge and experience with University academic and/or non-academic personnel processing procedures and practices. + Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, and ATS. + Some knowledge of and experience with PC and computer based applications and local area network technologies. + Reasonable knowledge of and experience with University policies and procedures. + Some supervisory experience required. + Ability to communicate effectively with others. + Strong analytic and problem solving skills. + Ability to establish and meet deadlines, work under extreme pressure and function independently. + Typically, incumbents have held staff support positions, e.g. Administrative Assistant, Accounting Specialist, Personnel Specialist, etc. Preferred qualifications: Reasonable knowledge of research grant/contracts preferred. School/College/Division: H06 - School of Medicine Primary department: H0615 - Surgery Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Salary minimum: 49,781.00 + Salary hire maximum: 59,739.00 Working conditions: This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply. Job openings: + Number of openings: 1 Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Wayne State University is searching for an experienced Administrative Assistant II - Department of Obstetrics and Gynecologyat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Position Purpose: Plan and perform financial personnel, facilities and administrative activities to ensure operational activities are conducted responsibly and within established guidelines for a medium size department within a School, College, Division or Center/Institute of the University. Position duties required the application of highly specialized skills which can be acquired through a combination of job-related training and considerable on-the-job experience. Essential Job Functions: Monitor and reconcile detailed budgets for several general fund, designated, and restricted accounts. Review and verify budget revisions and expenditures. Prepare budget projections and plans and complete statistical reports on activities to keep administrative head apprised of financial status and operational activities of department. Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions and records. Assure adequate staffing levels and regular payroll payments are attained. May possess signatory authority for unit. Interview, select and evaluate non-exempt and temporary part-time support staff. Supervise, train and instruct them on methods and procedures. Provide direction to department employees on methods and procedures. Monitor workflow and staffing levels. Plan and coordinate use of facilities which includes requests for building maintenance and repair services. Evaluate and maintain equipment inventory. Oversee departmental facilities and coordinate space inventory for department. Conduct monitor and coordinate special projects as assigned. Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities. Represent the department and serve as liaison to outside individuals, professional groups and administrators to interpret administrative procedures and policies and to disseminate information on department activities. Perform related work as assigned. Unique duties: Qualifications: Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field and/or an equivalent combination of education and/or experience. Reasonable knowledge of accounting principles and bookkeeping procedures and applications. Reasonable knowledge and experience with University academic and/or non-academic personnel processing procedures and practices. Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, and ATS. Some knowledge of and experience with PC and computer based applications and local area network technologies. Reasonable knowledge of and experience with University policies and procedures. Some supervisory experience required. Ability to communicate effectively with others. Strong analytic and problem solving skills. Ability to establish and meet deadlines, work under extreme pressure and function independently. Typically, incumbents have held staff support positions, e.g. Administrative Assistant, Accounting Specialist, Personnel Specialist, etc. Preferred qualifications: School/College/Division: H06 - School of Medicine Primary department: H0610 - Obstetrics/Gynecology Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Hourly rate: + Salary minimum: 49,781.00 + Salary hire maximum: 59,739.00 Working conditions: Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Wayne State University is searching for an experienced Administrative Assistant II - Department of Surgery at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Plan and perform financial personnel, facilities and administrative activities to ensure operational activities are conducted responsibly and within established guidelines for a medium size department within a School, College, Division or Center/Institute of the University. Position duties required the application of highly specialized skills which can be acquired through a combination of job-related training and considerable on-the-job experience. ESSENTIAL JOB FUNCTIONS * Monitor and reconcile detailed budgets for several general fund, designated, and restricted accounts. Review and verify budget revisions and expenditures. Prepare budget projections and plans and complete statistical reports on activities to keep administrative head apprised of financial status and operational activities of department. * Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions and records. Assure adequate staffing levels and regular payroll payments are attained. May possess signatory authority for unit. * Interview, select and evaluate non-exempt and temporary part-time support staff. Supervise, train and instruct them on methods and procedures. Provide direction to department employees on methods and procedures. Monitor workflow and staffing levels. * Plan and coordinate use of facilities which includes requests for building maintenance and repair services. Evaluate and maintain equipment inventory. Oversee departmental facilities and coordinate space inventory for department. * Conduct monitor and coordinate special projects as assigned. Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities. * Represent the department and serve as liaison to outside individuals, professional groups and administrators to interpret administrative procedures and policies and to disseminate information on department activities. * Perform related work as assigned. This level requires highly specialized non-theoretical skills coupled with an in-depth understanding of program activities to assume responsibility for the administrative functioning of a medium size department in the University. Work activities demand the application of many procedures to differing situations and offer the incumbent latitude in determining the sequence in which these procedures should be applied. Situations may also require the search for new applications of procedures and the establishment of new priorities. Work assignments are somewhat complex and require an understanding of a specific discipline, such as accounting or business administration. Incumbents provide instruction and guidance to students, staff and the general public on the department's functioning and provide supervision to non-exempt department staff. Supervision, guidance and assistance is provided to department staff on administrative policies, procedures and functioning. Work assignments are performed independently and under the direction of an academic or administrative head, e.g. Dean, Director, Chairman, Program/Project Director or Manager. This classification is typically located in a department, School, College, Division, Center or Institute. Unique duties: Qualifications: * Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field and/or an equivalent combination of education and/or experience. * Reasonable knowledge of accounting principles and bookkeeping procedures and applications. * Reasonable knowledge and experience with University academic and/or non-academic personnel processing procedures and practices. * Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, and ATS. * Some knowledge of and experience with PC and computer based applications and local area network technologies. * Reasonable knowledge of and experience with University policies and procedures. * Some supervisory experience required. * Ability to communicate effectively with others. * Strong analytic and problem solving skills. * Ability to establish and meet deadlines, work under extreme pressure and function independently. * Typically, incumbents have held staff support positions, e.g. Administrative Assistant, Accounting Specialist, Personnel Specialist, etc. Preferred qualifications: Reasonable knowledge of research grant/contracts preferred. School/College/Division: H06 - School of Medicine Primary department: H0615 - Surgery Employment type: * Regular Employee * Job type: Full Time * Job category: Staff/Administrative Funding/salary information: * Compensation type: Annual Salary * Salary minimum: 49,781.00 * Salary hire maximum: 59,739.00 Working conditions: This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply. Job openings: * Number of openings: 1 Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Wayne State University is searching for an experienced Project Assistant, WSU Public Health Program - Department of Internal Medicineat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Job Purpose The Project Assistant will provide specialized staff support and assistance in development, implementation, and maintenance of the Tolan Park Adult HIV Program. This position will apply established techniques and methods in servicing internal and external clients, including subcontracted agencies, collaborating programs, and external funders; develop new systems as needed to respond to changing programmatic landscape; and assist administrative leadership team with operational goals, objectives, and services. This position reports to the Associate Director, WSU Infectious Disease Public Health Programs. Essential Functions Participate in and coordinate specific program/project activities, research methodologies, and initiatives. Interface with program/project staff participants and supporters to assess and determine goals, objectives, and needs. Recommend procedural changes to support operational activities, develop materials and informational/promotional activities. Serve as an information source and liaison for the faculty, staff, students, vendors, outside agencies, and the public. Answer questions, provide information and resolve routine problems regarding operations and services. May represent organizations to obtain and exchange information and may conduct on-site visits to establish relationships. May negotiate vendor services, assist in obtaining conference sponsorship. Maintain calendar, schedule appointments for meetings, presentations, activities, services, and conferences and complex travel arrangements. Assist in day-to-day administration of operational activities, establish work schedules and agendas, assign and monitor program/project work activities, and conduct meetings to evaluate work activities. Develop and maintain systems to prepare for multiple annual site visits and audits by funders. Coordinate teams in preparation for site visits and coordinate responses to site visit reports. Ensure all administrative elements are reviewed and accurate. Coordinate grant submissions ensuring proper formatting, copy editing, and timing. Prepare written correspondence, memorandums, reports, and informational pieces on program activities. Develop handbooks, brochures, and/or informational packets related to program/project. May perform complex typing duties and process complex documentation with the use of appropriate software. Monitor unit-budgeted expenditures accounts for supplies and resources. Prepare financial activity reports on programs and other budget allocations. Complete statistical reports on operational and related fiscal activities to keep program leadership apprised of needs or concerns. Handle purchasing of approved expenses. Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance and printing/duplicating services, etc. Interface with appropriate University personnel to obtain and exchange information. May functionally supervise very small (1-2) part-time temporary student, college work study, and technician support staff. Interview and recommend employment, discipline and evaluation of full-time and temporary support staff. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels. Perform other related duties as assigned. Unique duties: Qualifications: Education: Bachelor's degree Bachelor's degree with from an accredited college or university in Public Health, Healthcare Administration, Business Administration or related field. An equivalent combination of job-related experience and education will be considered. Experience: Intermediate (3 to 4 years job-related experience) Experience in community-based health programs and services is strongly preferred. Experience in organizational management and project planning. Experience working with data, creating charts, graphs and tables. Experience supporting program audits or compliance site visits. Experience working with research projects. Experience purchasing and inventory of supplies and resources. Experience handling business office operations. Knowledge, Skills, And Abilities: Knowledge of preparing grant applications and proposals Ability to communicate effectively, both verbally and in writing, and have a high level of customer service skills. Strong interpersonal skills to establish and maintain productive working relationships with physicians, patients, their families, and other individuals both inside and outside the practice area. Ability to perform bookkeeping duties, including strong analytical and problem-solving skills. Ability to establish and meet deadlines, work under pressure, and function independently. Moderate to high skill level utilizing Microsoft Office products, especially Excel Preferred qualifications: School/College/Division: H06 - School of Medicine Primary department: H0609 - Internal Medicine Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Hourly rate: + Salary minimum: 50,000 + Salary hire maximum: 59,000 Working conditions: Normal Office Environment. Overtime may be required. Occasional local travel may be required. Some evening or weekend hours may be necessary. Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Wayne State University is searching for an experienced Project Assistant, WSU Public Health Program - Department of Internal Medicine at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Job Purpose The Project Assistant will provide specialized staff support and assistance in development, implementation, and maintenance of the Tolan Park Adult HIV Program. This position will apply established techniques and methods in servicing internal and external clients, including subcontracted agencies, collaborating programs, and external funders; develop new systems as needed to respond to changing programmatic landscape; and assist administrative leadership team with operational goals, objectives, and services. This position reports to the Associate Director, WSU Infectious Disease Public Health Programs. Essential Functions Participate in and coordinate specific program/project activities, research methodologies, and initiatives. Interface with program/project staff participants and supporters to assess and determine goals, objectives, and needs. Recommend procedural changes to support operational activities, develop materials and informational/promotional activities. Serve as an information source and liaison for the faculty, staff, students, vendors, outside agencies, and the public. Answer questions, provide information and resolve routine problems regarding operations and services. May represent organizations to obtain and exchange information and may conduct on-site visits to establish relationships. May negotiate vendor services, assist in obtaining conference sponsorship. Maintain calendar, schedule appointments for meetings, presentations, activities, services, and conferences and complex travel arrangements. Assist in day-to-day administration of operational activities, establish work schedules and agendas, assign and monitor program/project work activities, and conduct meetings to evaluate work activities. Develop and maintain systems to prepare for multiple annual site visits and audits by funders. Coordinate teams in preparation for site visits and coordinate responses to site visit reports. Ensure all administrative elements are reviewed and accurate. Coordinate grant submissions ensuring proper formatting, copy editing, and timing. Prepare written correspondence, memorandums, reports, and informational pieces on program activities. Develop handbooks, brochures, and/or informational packets related to program/project. May perform complex typing duties and process complex documentation with the use of appropriate software. Monitor unit-budgeted expenditures accounts for supplies and resources. Prepare financial activity reports on programs and other budget allocations. Complete statistical reports on operational and related fiscal activities to keep program leadership apprised of needs or concerns. Handle purchasing of approved expenses. Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance and printing/duplicating services, etc. Interface with appropriate University personnel to obtain and exchange information. May functionally supervise very small (1-2) part-time temporary student, college work study, and technician support staff. Interview and recommend employment, discipline and evaluation of full-time and temporary support staff. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels. Perform other related duties as assigned. Unique duties: Qualifications: Education: Bachelor's degree Bachelor's degree with from an accredited college or university in Public Health, Healthcare Administration, Business Administration or related field. An equivalent combination of job-related experience and education will be considered. Experience: Intermediate (3 to 4 years job-related experience) Experience in community-based health programs and services is strongly preferred. Experience in organizational management and project planning. Experience working with data, creating charts, graphs and tables. Experience supporting program audits or compliance site visits. Experience working with research projects. Experience purchasing and inventory of supplies and resources. Experience handling business office operations. Knowledge, Skills, And Abilities: Knowledge of preparing grant applications and proposals Ability to communicate effectively, both verbally and in writing, and have a high level of customer service skills. Strong interpersonal skills to establish and maintain productive working relationships with physicians, patients, their families, and other individuals both inside and outside the practice area. Ability to perform bookkeeping duties, including strong analytical and problem-solving skills. Ability to establish and meet deadlines, work under pressure, and function independently. Moderate to high skill level utilizing Microsoft Office products, especially Excel Preferred qualifications: School/College/Division: H06 - School of Medicine Primary department: H0609 - Internal Medicine Employment type: * Regular Employee * Job type: Full Time * Job category: Staff/Administrative Funding/salary information: * Compensation type: Annual Salary * Hourly rate: * Salary minimum: 50,000 * Salary hire maximum: 59,000 Working conditions: Normal Office Environment. Overtime may be required. Occasional local travel may be required. Some evening or weekend hours may be necessary. Job openings: * Number of openings: 1 * Reposted position: No * Reposted reason: None (New Requisition) * Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Department of Industrial and Manufacturing Systems Engineering (IMSE

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary We are looking for a personable, self-motivated, and organized Clinical Research Assistant to help with recruitment activities for a large, multi-year clinical trial testing the efficacy of behavioral interventions on alcohol misuse and related outcomes among a diverse population of teens. Key job responsibilities include approaching and collecting data from pediatric patients and their parents using a remote recruitment approach (phone calls, texts, emails, letters), conducting chart review, and completing various quality assurance, data entry, and data cleaning tasks. This is a great opportunity for candidates interested in public health and/or psychology, as well as those interested in gaining hands-on experience in clinical research and patient interaction before applying to graduate or medical school. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings Responsibilities* Characteristic Duties and Responsibilities: Knowledge of all 8 competency domains is expected: * Scientific Concepts and Research Design * Ethical Participant Safety Considerations * Investigational Products Development and Regulation * Clinical Study Operations (GCP's) * Study and Site Management * Data Management and Informatics * Leadership and Professionalism * Communication and Teamwork Position Specific Responsibilities will Include : * Following remote recruitment procedures to approach, obtain consent from, and enroll Michigan Medicine patients and their parents in study activities. These procedures include cold calling to pitch the study and following up with participants who need reminders to complete study activities via phone call, email, and text message. * Using MiChart to review medical charts of study participants and record data according to study procedures. * Completing detailed participant tracking forms accurately and efficiently using Ripple, a web-based software that facilitates participant recruitment and tracking. Required Qualifications* * High school diploma or GED. * Organized, self-motivated, empathic, personable, efficient, and possesses strong communication skills. * Able to work independently, especially in a remote work environment, for extended periods while maintaining effective communication with team leads, study coordinators, and principal investigators. * The Clinical Research Assistant will be expected to prioritize multiple tasks, meet deadlines, and adhere to strict confidentiality policies. * Must be comfortable interacting with diverse populations (particularly participants of diverse races, ethnicities, gender identities, and sexual orientations), and discussing sensitive topics (alcohol and substance use) with study participants. * Must be comfortable with working evening and weekend shifts. Desired Qualifications* * Previous clinical research experience, clinic/hospital work or volunteer experience, and/or knowledge of the research process. * Bachelor's degree in health science, social science, or an equivalent combination of related education and experience. Work Schedule Our team members work four 10-hour shifts or five 8-hour shifts per week between the hours of 10:00am-8:00pm. The days of the week that the Clinical Research Assistant is scheduled may vary. Weekend shifts are shared among the team. One or two weekend shifts per month, between our usual hours of 10:00am-8:00pm, is required. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply Please include a cover letter and resume. We are seeking a passionate and engaged Student Ambassador to represent the College of Arts, Sciences and Letters (CASL) and the Department of Behavioral Sciences, and / or Behavioral Biological Sciences. The ideal candidates will be a dynamic, outgoing, and responsible student who is eager to promote the college and its programs at various events, assist in event management, and communicate with prospective and new students. Responsibilities* * Attend CASL and university promotional events. * Speak about the program to prospective students. * Support in preparing event materials, including the creation of flyers or invitations. * Assist in improving and updating program publicity materials, including bulletin boards, websites, social media, and newsletters. * Conduct CASL building tours, showcasing labs and studios to prospective and admitted students. * Outreach to prospective and admitted students through various communication channels. * Assist faculty in organizing department-based events. * Attend regular meetings with the CASL staff team. * Participate in CASL Welcome Week activities, acting as a friendly, welcoming face for new students Required Qualifications* * Active student enrolled at the University of Michigan-Dearborn. * Strong interpersonal and communication skills. * Detail-oriented with excellent organizational skills. * Knowledge of CASL programs and activities. * Willingness to commit to a full academic year of work (Fall and Winter semesters). * Availability to work during Welcome Week and other major events. Work Schedule Will work up to 10 hours a week when necessary. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The University of Michigan-Dearborn SOAR program provides support, opportunities, advocacy, and resources for returning adult learners with financial need. SOAR has an exciting opportunity available for a person with great initiative, flexibility and professionalism to work as a student assistant in SOAR. This is a temporary part-time position for winter 2026 only. Responsibilities* The student assistant will primarily be responsible for the following: * General office/reception duties. * Assisting students with computer use. * Assisting students with accessing campus resources. * Help with SOAR event planning. * Special projects. * Other duties as assigned. Required Qualifications* * Experience working with non-traditional, returning adult learners. * Excellent oral and written communication skills. * Highly proficient in Microsoft Word, PowerPoint, and Excel. * Prior experience working independently with limited supervision. * Able to multitask in a busy student-centered office. * High degree of professionalism and courtesy in communicating with students. * Current undergraduate student. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter and resume are important submissions for the hiring team to get a sense of your experience. A cover letter is required to be considered for this position. In the cover letter, please let us know how our position will align with your career aspirations and skills. Submit both a cover letter and a resume as one file (because of system limitations). For questions about this role or accommodation requests, contact [email protected]

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Department of Human Genetics is seeking a Senior Administrative Assistant to join our administrative team and serve as Administrative Assistant to the Chair. The primary responsibility of this position is to provide direct support to the Chair. Additional duties include assisting with faculty affairs, providing limited HR support, leading and supporting departmental events, offering programmatic support for academic activities, serving as a purchasing back-up, and helping to staff the front office. Candidates for this position must excel in the following key skills: efficient and strong organizational skills, problem solving ability, excellent planning and follow-through, high quality writing skills, outstanding customer service and diplomacy, accuracy and attention to detail, and the ability to handle sensitive matters in a discreet manner. The successful candidate will thrive in a fast-paced environment with dynamic priorities, demonstrating adaptability, professionalism under pressure, and the capability to balance multiple competing tasks while meeting deadlines. Building relationships and collaborating effectively with faculty, staff, and external partners across the Department and the Medical School will be essential. This position will report jointly to the Department Chair and Administrative Manager. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Who We Are The Department of Human Genetics (DHG) at Michigan Medicine is proud to be recognized as the first dedicated human genetics department in the United States. As one of nine basic science departments within the Medical School, our primary mission is to advance the fields of genetics and genomics through teaching and research, deepening our understanding of biology and human disease. Our department is also known for its vibrant community. We host annual social events, including a department picnic and a departmental retreat, fostering connections among faculty, staff, and students. In addition, our engaged Administrative Team works closely together and enjoys socializing together. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings Responsibilities* Assisting the Department Chair * Draft, edit, format, and proof communications, documents, reports, presentations, and other technical writing using Word, Excel, PowerPoint, Dropbox, Outlook, Google Workspace, and website editing software. Requires understanding of the Department's strategic objectives and related data, with the ability to produce high-quality work products independently. * Manage complex calendar for the Department Chair. * Schedule meetings for Department Leadership, often coordinating with high-level University contacts in a professional and efficient manner. * Organize and staff departmental meetings, including faculty and committee meetings. Responsibilities include preparing agendas, distributing meeting materials, recording minutes, conducting post-meeting surveys (using Qualtrics or similar software), and tracking follow-up actions. * Coordinate domestic and international travel arrangements for the Chair, including airfare and transportation, hotel accommodations, detailed travel itineraries, and supporting materials. * Prepare and submit expense reimbursement requests, reconcile P-card charges, and resolve any discrepancies. * Perform other duties as assigned. Event Management and Visiting Speaker Coordination * Collaborate with Department leadership and the Communications Specialist to organize the annual seminar series and lectureships. Responsibilities include arranging speakers' travel (air and ground transportation, hotel accommodations, detailed itineraries, and necessary preparation materials) as well as processing reimbursements and honorariums. * Coordinate on- and off-campus departmental events in partnership with Department leadership and the Communications Specialist, ensuring event objectives are met. Duties include managing event budgets and logistics (room scheduling, equipment, vendor relations, catering, invitations, RSVPs, and communications), and tracking and documenting follow-up activities as needed. Key annual events include the Department's picnic, faculty retreat, and annual retreat. Access and Human Resources Assistance * Provide limited support for student temporary appointments, including preparing job postings and offer letters, processing appointments, and assisting with onboarding and offboarding. * Manage Department building access, key requests, and Level 2 access, ensuring all necessary lab safety training requirements are met prior to granting access. * Collaborate with the Children on Campus Program and EHS to support high school appointments, including coordinating the Genetics Immersion Program and assisting with high school students working in faculty labs during the summer. Faculty Affairs Assistance * Assist with the faculty recruitment process, including arranging candidate visit schedules; coordinating air and ground travel reservations, hotel accommodations, and detailed travel itineraries; and preparing necessary materials. Serve as the primary contact and escort for faculty candidates. Support the appointment process for newly selected faculty in collaboration with the Office of Faculty Affairs and Department Leadership, and help onboard new faculty members. * Assist with the faculty promotion process in coordination with Office of Faculty Affairs and Department Leadership. * Support faculty appointments in partnership with the Office of Faculty Affairs and Department Leadership, including emeritus and adjunct appointment renewals, LEO lecturer renewals, appointment changes, faculty retirements, and terminations. Assist with both onboarding of new faculty and offboarding of departing faculty. Programmatic Support * Support Department-sponsored academic activities, including coordinating student and research fellow attendance at the American Society of Human Genetics (ASHG) conference and organizing the Department's alumni event at ASHG. Also assist with staff and faculty attendance for student recruitment efforts at the ABRCMS conference. * Provide support for the Department's two summer academic programs: the Genetics Immersion Program, which introduces high school students to genetics, and the Summer Student Program, which engages undergraduate students to learn about our master's and PhD programs in genetics. Primary Purchasing Back-up * Serve as the primary purchasing back-up for the Department helping to process M-Marketsite carts when the Purchasing Clerk is out of the office. General Front Office Support * Serve as a key front office contact, sharing responsibilities such as answering phones, accepting packages, greeting visitors, opening and closing the office, cleaning up after hosted events, scheduling conference rooms, and distributing mail. Submit general fund facility work orders as needed. * Provide administrative support to other faculty members as needed, including coordinating complex travel arrangements and scheduling large meetings. Required Qualifications* * Bachelor's degree and a minimum of two years of relevant experience. * Exceptional organizational skills, accuracy, attention to detail, and follow-through. * Effective at working independently as well as collaboratively within teams. * Flexibility, a positive attitude, and a strong work ethic. * Proven ability to prioritize tasks with conflicting deadlines, manage interruptions, and meet deadlines. * Excellent oral and written communication skills, with experience in editing, proofing, and writing. * Strong computer skills, including proficiency in MS Word, Excel, PowerPoint, Adobe Acrobat, and Google Workspace; willingness to learn new software platforms. * Ability to take direction from multiple supervisors and coordinate with various offices across the University. * Demonstrated ability to interact professionally and confidentially with a diverse range of stakeholders. Desired Qualifications* * Experience arranging travel for others in an assisting role. * Experience preparing expense reimbursements. * Experience scheduling meetings and managing calendars for one or more leaders. * Experience preparing agendas for outside visitors. * Experience with event coordination experience. * Advanced computer skills, including proficiency with Excel, Concur, MS Word, PowerPoint, Adobe Acrobat, Outlook, Google Workspace, Dropbox, Qualtrics or other survey software, and website editing software. * Thorough knowledge of University travel and reimbursement policies and procedures Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter is required for consideration for this position. Your cover letter should be at most 1 page and should be attached to your resume. The cover letter should address your specific interest, skills, and experience related to the position. Job Summary The Department of History at the University of Michigan is one of the premier and largest History departments in the world. We are a diverse intellectual community dedicated to excellence through research and teaching; learn more about the department at *********************************

Responsibilities* The University of Michigan, School of Nursing (UMSN) is looking for a temporary office assistant with a positive outlook and flexible attitude to perform a combination of front desk reception and proctoring duties. Hours: 15-25 hours per week Shift: Monday-Friday 8am-8pm. Most shifts will be scheduled in this time frame. Early mornings and/or evenings may be required. Some weekend shifts may be required. Proctoring duties include: * Check identification before testing and seats examinees for testing. * Monitor students during test sessions to ensure a secure testing environment, actively circulating the testing room to watch for prohibited behaviors and materials. * Distribute and collect test materials. * Professionally confront student if irregularities are observed and report suspected irregularities to the testing coordinator. * Controls admission to and from the testing room. * Completes exam proctoring check-off sheet. * Performs other duties as assigned. Facilities duties include: * Assist with moving office furniture. * Spot cleaning offices and common areas as directed (vacuum, mop, wipe down desks & drawers), often in preparation for office moves. * Assist with general facilities duties including key distribution, package deliveries, driving errands in school minivan. Front desk receiption duties include: * Greet all persons entering building, serving as first point of contact for students, faculty, staff, and visitors. * Respond to the exterior door buzzer and manually admit visitors without MCard access. * Politely enforce building entry requirements. * Direct persons to correct destination. * Appropriately direct inquiries from students, faculty, staff and visitors. * Ensure knowledge of building activities and room schedules. * Triage facility problems. * Maintain security awareness. * Maintain Lost and Found, and lock-up and secure valuable items. * Accept deliveries. * Provide general administrative and clerical support as assigned. * Tidy and maintain the reception area. Required Qualifications* Education and Experience * High school diploma * 1-2 years of office or facilities experience * Valid driver's license * Routinely move office equipment weighing up to 35 lbs. Attributes * Solid verbal and written communication skills. * Professional personal presentation. * Customer service orientation. * Attention to detail. * Demonstrated initiative and reliability in previous roles. * Knowledge of customer service principles and practices. * Ability to prioritize and facilitate multiple requests for assistance. * Ability to work with a large number of people. * Knowledge of administrative and clerical procedures. * Knowledge of computers and relevant software applications. * Ability to work a flexible schedule to include occasional early mornings and evenings. Desired Qualifications* Working knowledge and understanding of the U-M organization, policies and procedures. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply ATTENTION: FACULTY APPLICANTS APPLY HERE ***********************************