Administrative Assistant jobs at University of Nevada, Reno

- 366 jobs

Administrative Assistant 3, College of Urban Affairs [R0149854]
University of Nevada, Las Vegas 4.6
Administrative assistant job at University of Nevada, Reno
The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application: * Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. * Required attachments are listed below on the posting. Your application will not be considered without the required attachments. * Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at ************** or *****************. Job Description The University of Nevada, Las Vegas invites applications for Administrative Assistant 3, College of Urban Affairs [R0149854]. ROLE of the POSITION This position serves as the central point of contact within the Greenspun College of Urban Affairs Business Operations team for financial and purchasing transactions within the College. The position will work to communicate and collaborate with the Assistant Business Manager for Budget and Finance on various duties such as: * Maintain billing for units (mail, phone, Xerox, water, etc.). * Process expense reports, supplier invoice requests, Independent Contract Service Agreement (ICSA). * Process Journal Vouchers for college. * Process student and Faculty reimbursements. * Assist with post grant processing. * Assist with travel processing for faculty and staff. * Scholarship process - create Monetary Transfer Forms and rosters for processing through Student Financial Services and the Foundation. * Depositing and tracking of gift funds. * Provide account updates and balances as needed. * Maintain internal budget tracking system. * This position also serves as the backup Assistant Business Manager for Budget and Finance and other dean's office administrative assistants as needed. MINIMUM QUALIFICATIONS Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. PREFERRED QUALIFICATIONS * Workday Experience COMMITMENT to DIVERSITY and CAMPUS VALUES A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit. SALARY Grade 27, Step 1, salary $46,207.44. In accordance with Nevada Administrative Code (NAC) 284.170, initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources. BENEFITS OF WORKING AT UNLV * Competitive total rewards package including: * Paid time off, sick leave, and holidays * Excellent health insurance including medical, dental and vision * Comprehensive retirement plans and voluntary benefits programs * No state income tax * Tuition discounts at Nevada System of Higher Education (NSHE) schools * Tuition discounts for spouses, domestic partners, and dependents PERKS/PROGRAMS * Employee recognition and appreciation programs * UNLV athletics ticket discounts * Statewide employee purchase program discounts * RebelCard discounts on and off campus * Wellness programming for all UNLV faculty and staff at no cost * Opportunity for career advancements to leadership roles * Connect with colleagues with shared interests * Personal and professional development opportunities * A comprehensive onboarding program, Rebels: Onboard * Support and resources available for veteran applicants - contact ********************** or visit our Veterans Webpage. HOW TO APPLY THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED. Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status. Attach ALL documents in the CV/Resume attachment section when applying. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete. Materials should be addressed to Ana Vargas, Search Committee Chair. This recruitment will close at midnight (Pacific Standard Time) on January 3, 2025. Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted. If you are a veteran or eligible family member, we encourage you to apply. Learn more about resources and support for veterans at UNLV Veterans Services (************************************ or reach out to us at **********************. Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact ********************** for support. For assistance with the application process, please review instructions on How to Apply. For further assistance contact UNLV Human Resources at ************** or *****************. SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, "R0149854" in the search box. If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application. PROFILE of the UNIVERSITY Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada. For more information, visit us on line at: ******************* EEO/AA STATEMENT The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply. TITLE IX STATEMENT The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: **************; Email: ***************************, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: ************** FAX: ************; TDD: **************; Email: **********; or to both. Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage. SAFETY AND SECURITY STATEMENT UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online. JOB CATEGORY Classified Exempt No Full-Time Equivalent 100.0% Required Attachment(s) THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED. Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status. Posting Close Date 01/3/2026 Note to Applicant This position may require that a criminal background check be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment. References will be contacted at the appropriate phase of the recruitment process. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment. All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided). Recruitments that provide a work schedule are subject to change based on organizational needs.
$46.2k yearly Auto-Apply 8d ago
Temporary Hourly- Clerical Assistant- Lander County Extension Office
University of Nevada Reno 4.6
Administrative assistant job at University of Nevada, Reno
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at ************** or ************. For UNR Med professional job postings, please contact the Office of Professional Recruitment at **************. Job Description Are you an organized and detail-oriented professional with a passion for community support? Join the Lander County Extension Office as a Temporary Part-Time Clerical Assistant and become an essential part of a team dedicated to delivering valuable programs and services to the community. As a Clerical Assistant, you will assist with the daily operations of the Lander County Extension Office. Your responsibilities will include office management, financial recordkeeping, program support, and customer service. You will also assist with budget management, marketing, event coordination, and more-all while ensuring smooth office operations and excellent service to the public. This position is located at the Lander County Extension Office. Responsibilities Front desk reception duties, maintain office supplies, manage equipment, and coordinate office functions Reconcile budgets, process transactions, and assist in financial reporting Assist with promotional materials, maintain social media and website updates, coordinate events, and support program activities Provide information and referrals, manage communications, and ensure a welcoming environment for visitors Required Qualifications Candidate must have a high school diploma or higher Candidate must have experience in office administration, budgeting, or financial processing Candidate must be proficient in Microsoft Office and administrative systems (Workday preferred) Candidate must have a valid driver's license Schedule Expected hours to work per week: 12, occasional travel required for business operations and community events Compensation Grade Temporary Hourly $22.00/hr No Full-Time Equivalent 30.0% Required Attachment(s) Please note that once you submit your application, the only attachments viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachments to the cover letter, references, and other documents sections of the application will not be viewable to you after you submit your application. All uploaded attachments will be on the application for the committee to review. To request updates to attachments before the committee review of applications, please contact the candidate helpdesk at ************. Attach the following attachment(s) to your application Resume/CV - (Required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter - (Required) Contact Information for Three Supervisory References - (Required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. This posting is open until filled. Qualified individuals are encouraged to apply immediately. This search will close without notice when a sufficient number of applications are received or a hiring decision has been made. Posting Close Date 09/15/2025 Note to Applicant A background check will be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment. References will be contacted at the appropriate phase of the recruitment process. Applicants hired on a federal contract may be subject to E-Verify. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment. Schedules are subject to change based on organizational needs. The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). About Us The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries. Classified by the Carnegie Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' “Top Colleges for Economic Diversity.” Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school - the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics. The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University's physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty. Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google's TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation. In 2023, the U.S. Department of Commerce's Economic Development Administration (EDA) announced that Nevada - led by the University of Nevada, Reno - was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada's Tech Hub will strengthen America's lithium batteries, critical elements and other electric vehicle materials industry sectors within the state. Through its commitment to high-impact education, world-improving research and creative activity, and outreach that's transforming Nevada's communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world. The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience. Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students' cognitive growth and academic achievement - all while remaining one of the best values in American higher education. For more information, please visit the University's website. University of Nevada, Reno
$22 hourly Auto-Apply 60d+ ago
Practice Assistant
Beacon Hill 3.9
Seattle, WA jobs
Temporary Practice Assistant | Seattle, WA | Onsite | Full-Time (Temporary) | Immediate Start We are supporting a confidential Seattle law firm that is seeking a Temporary Practice Assistant to join their growing team immediately. This role supports multiple attorneys and provides high-level legal administrative and secretarial assistance in a collaborative, team-oriented environment. Depending on performance and office needs, this position may have the potential to convert to a permanent role. Key Responsibilities Prepare and process correspondence, memoranda, and complex legal documents using word processing and document management tools Draft routine cover letters and documents; proofread for formatting, spelling, grammar, and accuracy Prepare revisions and redlines as directed; prepare documents for e-filing as needed Review, route, and process incoming and outgoing mail and fax communications, ensuring exhibits and enclosures are included Maintain attorney calendars, including meetings, deadlines, and client-related activities Maintain paper and electronic files in compliance with internal policies Prepare attorney time entries and submit timely; prepare expense and disbursement requests Prepare billing-related letters and coordinate billing matters with the billing team Support new matter documents; phones; scheduling; conference rooms and meals; travel arrangements and expense reports Proactively anticipate attorney needs, plan ahead, and meet deadlines Provide backup support as needed, including occasional front desk coverage depending on office needs May assist with mentoring new staff and piloting new software (as needed) Qualifications 4+ years of experience as a practice assistant or legal secretary Knowledge of legal terminology, legal documents, and legal processes Accurate typing speed of 70 WPM+ Strong MS Office proficiency and comfort with document management, time entry, e-filing, and database tools Excellent communication skills and strong proofreading skills Strong organization, calendaring, and time management skills Reliable, predictable attendance Beacon Hill is an equal opportunity employer and individuals with disabilities and or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self identification form, please click here or paste this link: ************************************************ Completion of this form is voluntary and will not affect your opportunity for employment.
$28k-35k yearly est. 1d ago
Remote Data Entry
Enchanted Garden Inn 4.0
New Orleans, LA jobs
We are looking for a focused data entry clerk to continuously update our company's databases. The data entry clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary. To do well in this job, you should collect information and capture data promptly to ensure the business' databases are current to accurately reflect its developments, updates and transactions. Top candidates will be focused, diligent, energetic and have good people's skills. Data Entry Clerk Responsibilities: Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients. Scanning through information to identify pertinent information. Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing. Creating accurate spreadsheets. Entering and updating information into relevant databases. Ensuring data is backed up. Informing relevant parties regarding errors encountered. Storing hard copies of data in an organized manner to optimize retrieval. Handling additional duties from time to time. Data Entry Clerk Requirements: High school diploma. 1+ years experience in a relevant field. Good command of English. Excellent knowledge of MS Office Word and Excel. Strong interpersonal and communication skills. Ability to concentrate for lengthy periods and perform accurately with adequate speed. Proficient touch typing skills.
$26k-30k yearly est. 60d+ ago
Events and Administration Assistant (Student) (FWS)
American University 4.3
Washington, DC jobs
Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: College of Arts & Sciences Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The Events & Administrative Assistant will work closely with the Director of Strategic Initiatives and Special Projects within the College of Arts and Sciences to coordinate and facilitate the setup and event logistics for CAS events at various locations on campus. The Events & Administrative Assistant will be cross-trained to assist with other administrative duties within the CAS Dean's Office as and when required. The Assistant is expected to act professionally as a CAS Special Events Office representative. Essential Functions: * Must be dependable, organized, and skilled with the Microsoft Office suite. * Assist with responding to emails, coordinating event logistics, assisting with set up and breakdown, maintaining registration list, creating event webpage, and/or running technology for virtual events. * As applicable, assist with marketing campaigns and website maintenance. * Other duties as determined by the CAS Dean's Office. Position Type/Expected Hours of Work: * Part-time. * 5 - 10 hours per week. * Remote work flexibility, based upon need. Salary Range: * $17.95 per hour. Required Education and Experience: * Ability to maintain a high level of confidentiality. * Excellent organizational and communication skills. * Ability to work in a team and multicultural environments. * Positive and able to handle multiple tasks simultaneously. * Strong sense of initiative, maturity, and a high level of attention to detail. * Should be able to prioritize and work well as a team member. * Quality customer service and interpersonal skills. * Comfortable moving event tables/chairs/equipment and able to lift 25 pounds. Preferred Education and Experience: * Event planning knowledge and experience. * Experience using Outlook and Microsoft Office. * Prior office experience is helpful. Additional Eligibility Qualifications: * Position may require occasional evening, in-person, or virtual event attendance. * Open to all undergraduate students with a Federal Work Study Award who are enrolled in an American University degree program for the 2025-2026 academic year. Other Details * This position is available only to enrolled American University students. * Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. * American University is an E-Verify employer. * Visit **************************** for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
$18 hourly Auto-Apply 21d ago
Administrative Assistant 2 - Humanities & Social Sciences (C)
Edmonds College 4.0
Lynnwood, WA jobs
Administrative Assistant 2 - Humanities & Social Sciences SALARY: $41,724 - $46,920 The Administrative Assistant for the School of Humanities and Social Sciences (SHSS) is a vital administrative and operational position responsible for ensuring the division's smooth, compliant, and efficient function. This position assists in the maintenance of the entire financial and purchasing cycle, including coordinating supplies, materials, and equipment acquisition, maintaining comprehensive records, and providing essential budget reconciliation support for the main division. The SHSS Administrative Assistant serves as the point of contact for the division's operational and administrative needs. Key responsibilities include coordinating facilities and space management, acting as the primary liaison for maintenance requests and coordinating division-wide emergency preparedness efforts. The position provides professional front-office coverage and high-level administrative support for personnel files, scheduling, and general organizational maintenance. Rigorous attention to detail, flexibility, and the ability to manage competing priorities in a fast-paced, multi-disciplinary environment are essential. This is a Permanent, Full-time Classified position reporting to the Program Specialist 4 for the School of Humanities and Social Sciences. For information on applying, please see Application Procedures and Required Documents, below. Applications received by November 24, 2025 5PM PST will receive priority consideration. This position is open until filled. Responsibilities include, but are not limited to: * Welcome and assist students, staff and visitors; schedule appointments; respond to inquiries regarding departmental and/or college procedures and services; contribute to positive working relationships with members of the college; support the organizational mission, philosophy, values, and goals. * Maintain customized spreadsheets and/or other applications for centralized, consistent financial data management, including tracking income/expenditures, personnel transactions, staff development, and inventories. * Purchase supplies and equipment for the Division and Faculty; processing payment documents and tracking expenditures and professional development funding. * Effectively utilize standard office equipment in the performance of work tasks, including computers, multi-line phone system, calculators, copiers, printers and scanners. * Oversee and implement maintenance of division facilities and coordinate maintenance needs for the division with the facilities department. * Coordinate: faculty evaluation and observation processes; travel for faculty and Dean; new associate faculty onboarding; new student hiring; leave documentation per College regulations, policies and negotiated contracts for faculty and staff; tracking of professional development funds and compliance trainings for faculty and staff. * Prepare memos and letters; update divisional websites and related documents; spreadsheets involving the development of simple formulas; proofread materials; perform tasks that require business math skills. * Record, transcribe, and distribute meeting minutes. * Other duties as assigned. REQUIRED QUALIFICATIONS: * Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work, OR equivalent education/experience. * Established computer proficiency with Microsoft Office (minimum: intermediate level skills with Excel, Word, and Access) and Google Applications (Mail, Calendar, Drive, Docs, Sheets, Sites, and Groups). * Written and oral communication skills affording clear and effective communication with students, faculty, administrators, and outside organizations. Please note: Application materials will also be used to evaluate evidence of communication skills. DESIRED QUALIFICATIONS: * Associate's Degree. * Strong organizational, record-keeping, and documentation skills with the ability to be flexible, work under pressure, prioritize competing demands, and accommodate short-notice deadlines, while maintaining accuracy and attention to detail. * Excellent customer service, interpersonal, and problem-solving skills. * Demonstrated ability to handle sensitive information and communications in a confidential manner, both internally and externally. * Technology skills: Comfort with learning software such as Google applications, ctc Link, or 25Live. * Ability to work independently and effectively as part of a team with populations representing diverse backgrounds, life experiences, and abilities. * Facility with one or more languages in the College s service population: Spanish, Russian/Ukrainian, Arabic, Korean, Chinese, Vietnamese, Amharic or Tigrinya, Dari or Pashto, Hindi-Urdu, and Bengali. PHYSICAL WORK ENVIRONMENT: Work is typically performed in an office setting, and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Inventory management requires some lifting and moving of objects up to 30lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend written and spoken English and will include communication with people for whom English is not their first language. This also includes the ability to produce clearly written documents. Those who are multilingual are strongly encouraged to apply. WORK SCHEDULE: 40 hours per week, Monday - Friday, 8:00 am - 5:00 pm. COMPENSATION: Salary range 37. Beginning salary is $41,724 - $46,920 annually, with periodic increments to $51,588, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year). CONDITIONS OF EMPLOYMENT: * You must document your citizenship or employment authorization within three days of hire. * Criminal background check. Prior to a new hire, a background check, including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant s suitability and competence to perform in the position. * All new positions are contingent upon funding. * Currently, Edmonds College does not sponsor H-1 B visas. * Complete, sign, and submit Declaration Regarding Sexual Misconduct APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following to be complete: * Cover letter that addresses the required qualifications. * Current resume. * Names and contact information for three references. * Veterans wishing to claim veteran s preference, please scan and attach your DD214 Member-4 form. Important, if this posting is on an external website other than ****************** or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system. ABOUT THE COLLEGE: Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit **************** EEO/AFFIRMATIVE ACTION STATEMENT: The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator); Clearview Building, Room 122B; ***********************, ************. JEANNE CLERY STATEMENT: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College s Annual Security and Fire Safety Report is available online at ********************************************************************************************************* Apply for Job * Explore Jobs * Sign In * New User
$41.7k-46.9k yearly Easy Apply 52d ago
Administrative Assistant 3 - Athletics (C)
Edmonds College 4.0
Lynnwood, WA jobs
The Administrative Assistant supports all student-athletes and the general study body as the primary customer service representative acting as the first line of communication for students, staff, and visitors. This position directly supports the Director of Athletics and Auxiliary Services in all functions of responsibility, and supports the Assistant Athletic Director and coaches of all athletic programs. This is a classified position reporting to the Athletic Director. For information on applying, please see Application Procedures and Required Documents, below. Applications received by December 8, 2025 at 11:59pm PST will receive priority consideration. Position is opened until filled. RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: * General office management skills including: first line of communication with students and visitors over the phone and in person, mail processing and distribution, enter facility work orders, inventory, and purchasing experience * Generate new hire paperwork, creating PAFs for coach stipends and payments, administer youth camps, supervising work study students and general assistants * Scheduling meetings, advising appointments, facility rentals and usage by campus community in 25Live, input athletic schedules in Trumba * Monitor budget status and expenses for over 45 budgets, submit budget transfers, adding and removing holds in ctc Link, submitting tech fund and grant proposals and deposit of revenue via credit card and cash (including reconciling credit card reader, complete purchases using * Manage verification of athletic eligibility, process letters of intent, travel arrangements (lodging/meals/transportation) for 9 teams, prepare recruiting materials, troubleshoot registration, advising, athletic scholarship allocations, compile, verify, and turn in athletic co-curricular waivers to enrollment services, assist students with financial aid inquires and file completion, track tuition balances and add/remove holds on accounts, * Compile statistical data for annual NWAC Presidents Cup report and Grant-in-Aid report as well as federal Equity in Disclosure Act report, data collection/reports for coaches * Assist with supervision of intramurals, general student employees and work study employees * Other duties and projects as assigned by the Athletic Director REQUIRED QUALIFICATIONS: * Minimum of two (2) years of experience in a fast-paced professional office environment that includes customer service * Organizational skills to prioritize tasks and workload * Experience in scheduling and reservations * Ability to work independently and as as part of a team, ability to problem-solve and handle sensitive information and difficult situations tactfully and in confidence * Demonstrated skill working with technological tools (e.g., data entry, spreadsheet management, and report creation). * Excellent written and verbal communication skills * Ability to work both independently and collaboratively on assigned tasks, projects, groups, and initiatives. * Ability to lift at least 50lbs safely * Valid WA state driver license DESIRED QUALIFICATIONS: * Flexibility in schedule to work some nights and weekends if needed * Knowledge of athletics, experience using google platforms (google sheets, docs, email, drive) * Experience using CTClink and or 25Live * Understanding of athletic programs and collegiate athletics environment PHYSICAL WORK ENVIRONMENT: Work is typically performed in an office setting, and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Ability to focus and complete tasks in a chaotic/loud environment, work with and get required information from part-time employees who are not on campus. Inventory management requires some lifting and moving of objects up to 50lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend written and spoken English and will include communication with people for whom English is not their first language. This also includes the ability to produce clearly written documents. Those who are multilingual are strongly encouraged to apply. WORK SCHEDULE: 40-hour work week. Monday through Friday with varying start and end times (8:00am-4:30pm or 8:30am-5:00pm). Occasionally weekends per quarter if needed. COMPENSATION: Salary is range 40. Beginning salary is $41,724 - $46,920 annually, with progressive increases to $55,584, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year). CONDITIONS OF EMPLOYMENT: * You must document your citizenship or employment authorization within three days of hire. * Criminal background check. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant s suitability and competence to perform in the position. * All new positions are contingent upon funding. * At this time, Edmonds College does not sponsor H1-B Visas. * Complete, sign, and submit Declaration Regarding Sexual Misconduct APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents in order to be complete: * Cover letter that addresses the required qualifications * Current resume * Names and contact information for three references. * For veterans' preference, please scan and attach your DD214, Member-4 Form Important, if this posting is on an external website other than ****************** or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system. ABOUT THE COLLEGE: Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit **************** EEO/AFFIRMATIVE ACTION STATEMENT: The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator); Clearview Building, Room 122B; ***********************, ************. JEANNE CLERY STATEMENT: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College s Annual Security and Fire Safety Report is available online at ********************************************************************************************************* Apply for Job * Explore Jobs * Sign In * New User
$41.7k-46.9k yearly Easy Apply 34d ago
Administrative Assistant 2 - STEM (Science, Technology, Engineering & Math) (C)
Edmonds College 4.0
Lynnwood, WA jobs
The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace equity for all. Edmonds College is an equal opportunity employer. Edmonds College invites all individuals to apply and as an equal opportunity employer. Administrative Assistant 2 - STEM Division SALARY: $38,868 - $43,716 LOCATION: Lynnwood, Washington FIRST CONSIDERATION: October 31, 2025 (5:00 pm PST) DESCRIPTION: Edmonds College, School of STEM (Science, Technology, Engineering, and Mathematics) is seeking an Administrative Assistant 2. The school of STEM Division at Edmonds College is seeking a highly organized, proactive, and technologically proficient Administrative Assistant 2 to provide essential support to our bustling office. This pivotal role directly assists students, faculty, and staff, ensuring the smooth operation of our division while upholding college policies, business practices, and state regulations. The ideal candidate will be a dependable and self-motivated multitasker with exceptional communication skills and a keen eye for detail. If you have a passion for education, a strong interest in STEM, and a desire to impact your community and transform students' lives positively, we encourage you to submit your application to join our team. KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: * Front Office Support: Serve as the primary point of contact for the STEM division, welcoming and assisting students, staff, and visitors. Manage the phone system, provide accurate information, offer directions, respond to inquiries, and schedule appointments. * Faculty Support & Onboarding: Coordinate and track faculty hiring and onboarding processes, including managing communications, scheduling orientations, and maintaining accurate electronic records. * Office Management: Maintain accurate inventory of office supplies, anticipate needs, and arrange for equipment maintenance and repairs. * Meeting Coordination: Schedule and attend Division meetings, meticulously record and transcribe minutes, and ensure timely distribution to all attendees. * Financial Administration: Maintain, monitor, and reconcile assigned monthly division budgets. Compile, calculate, and review the accuracy of reimbursement documents, and prepare purchase orders and other financial payment documents with precision. * Record Keeping & Reporting: Prepare and submit student evaluation data for both full-time and associate faculty by established deadlines. Coordinate and track faculty leave, reconciling absences, processing leave requests, and monitoring and posting schedule changes in various systems. Organize and schedule all quarterly faculty observations and follow-up meetings by the deadlines established by the Dean. * Digital Presence & Data Management: Maintain and update the STEM division's Google Site and email listservs, ensuring all information is current and accurate. Utilize and maintain basic databases to track electronic records, ensuring data integrity and accessibility. * Document Preparation & Office Efficiency: Prepare a variety of documents and spreadsheets, including those requiring the development of simple or intermediate formulas. Proofread and edit materials to ensure accuracy and clarity. Perform basic arithmetic tasks, check incoming documents for required information, and manage incoming and outgoing mail. Develop and maintain efficient office procedures and comprehensive files (web-based, electronic, and hard copy), including the creation of supplemental materials (such as short narrated PowerPoint/Slide presentations) to optimize workflows. * Other Duties including Specific Projects as Assigned: Perform additional duties as directed by the supervisor and Dean to support the operational needs of the STEM division. This is a classified staff position reporting to the Administrative Services Manager. For information on applying, please see Application Procedures and Required Documents, below. Applications received by October 31, 2025 (5:00 pm PST) will receive priority consideration. REQUIRED QUALIFICATIONS: * High School Diploma, GED, OR equivalent education. * Two years of experience as an Administrative Assistant OR similar/relevant experience. * Demonstrated proficiency with Microsoft Office Suite (minimum: intermediate-level skills with Excel, Word, and PowerPoint) and/or Google Applications (Mail, Calendar, Drive, Docs, Sheets, Sites, and Groups). * Excellent verbal and written communication skills, with a professional and approachable demeanor. * Exceptional organizational and prioritization skills with the ability to manage multiple tasks and deadlines effectively. * Superb customer service skills with a strong commitment to supporting students, faculty, and staff. DESIRED QUALIFICATIONS: * Proven ability to utilize and maintain basic databases for tracking electronic records (e.g., Access, Airtable, or similar systems). * Ability to adapt quickly to changing priorities, work effectively under pressure, and accommodate short-notice deadlines. * A strong desire and aptitude for learning new computer software programs and digital platforms. PHYSICAL WORK ENVIRONMENT: Work is typically performed in an office setting and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk, and generally move around the office to consult with others, work within a busy environment, and remain focused on tasks. Inventory management involves lifting and moving objects weighing up to 30 lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend both written and spoken English, as well as communicate effectively with people for whom English may not be their native language. This also includes the ability to produce written documents and narrated, recorded videos. WORK SCHEDULE: Monday - Friday 8 am - 5 pm. Occasional evening and weekend events may require adjustments to the regular work schedule. COMPENSATION: Salary range 37. Beginning salary is $38,868 - $43,716 annually, with progressive increases to $51,588, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options, and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year). CONDITIONS OF EMPLOYMENT: * You must document your citizenship or employment authorization within three days of hire. * Criminal background check. Prior to a new hire, a background check, including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant s suitability and competence to perform in the position. * All new positions are contingent upon funding. * Currently, Edmonds College does not sponsor H-1 B visas. * Complete, sign, and submit Declaration Regarding Sexual Misconduct APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents to be complete: * Response to the supplemental questions. * Cover letter that addresses the required qualifications. * Current resume. * Names and contact information for three references (please include email addresses AND phone numbers). * For veterans' preference, please scan and attach your DD214, Member-4 Form. SUPPLEMENTAL QUESTIONS: The following questions will help the committee gain insight into your teaching, learning, and service mind. The committee will review your responses in conjunction with your online application and your resume as part of the application screening process. Please answer each question in no more than 300 words per prompt; responses such as "see resume" or "see application" may be considered insufficient. * Please describe how your past experience has prepared you for this position in higher education. * The STEM division is a dynamic and fast-paced environment with evolving technological needs. Tell us about a specific instance where you independently learned a new software program, database, or digital tool to improve an administrative process or enhance your productivity. What motivated you to learn it, what was your learning process, and how did it benefit your work or the organization? Important, if this posting is on an external website other than ****************** or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system. ABOUT THE COLLEGE: Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit **************** EEO/AFFIRMATIVE ACTION STATEMENT: The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator); Clearview Building, Room 122B; ***********************, ************. JEANNE CLERY STATEMENT: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College s Annual Security and Fire Safety Report is available online at ********************************************************************************************************* Apply for Job * Explore Jobs * Sign In * New User
$38.9k-43.7k yearly Easy Apply 60d+ ago
Athletic Administrative Assistant
Colorado Springs Christian Schools 4.3
Colorado Springs, CO jobs
Job Description Join the vibrant team at Colorado Springs Christian Schools as a Part-Time Athletic Administrative Assistant and experience the excitement of working in a faith-driven educational environment. This role offers the unique opportunity to combine your organizational skills with your passion for sports while enjoying the flexibility of working from home. The dynamic culture encourages creativity and forward-thinking, making every day engaging. You'll connect with students and athletes while contributing to a Christ-centered mission that emphasizes excellence and integrity. This position suits those seeking a rewarding experience in the education sector. If you're looking to be part of a fun and energetic team in Colorado Springs, CO, apply today and help shape the future of our athletic programs! Hello, we're Colorado Springs Christian Schools Founded in 1971, Colorado Springs Christian Schools (CSCS) is one of Colorado's leading Christian educational schools for grades K-12. CSCS is a private, non-denominational school accredited by the Association of Christian Schools International (ACSI) and the North Central Association Commission on Accreditation and School Improvement (NCA CASI). CSCS exists to provide an excellent education from a Christ-centered, biblical perspective for lifelong service. Are you excited about this Athletic Administrative Assistant job? As a Part-Time Athletic Administrative Assistant at Colorado Springs Christian Schools, your day-to-day expectations will include coordinating schedules for athletic events and practices, managing communications between coaches, parents, and students, and maintaining accurate records of athlete participation and performance. You will assist in organizing team meetings and help with the preparation of promotional materials for the athletic department. Collaborating with coaches, you will help facilitate a positive and organized environment that enhances our students' athletic experiences. Embrace the challenge of problem-solving as you contribute to the continuous improvement of our programs while upholding our core values of excellence and integrity. Your proactive approach will be key to supporting our mission and fostering a safe and energized atmosphere for all athletes. What you need to be successful To be successful as a Part-Time Athletic Administrative Assistant at Colorado Springs Christian Schools, you should possess strong organizational skills and the ability to multitask effectively. Excellent communication skills are essential, as you will be the primary liaison between coaches, parents, and students. A keen attention to detail will help you manage schedules, maintain records, and prepare promotional materials accurately. Problem-solving skills are crucial for addressing any challenges that may arise during athletic events or practices. Additionally, a strong sense of initiative and the ability to work independently are important, especially with the flexibility of working from home. Being adaptable and forward-thinking will enable you to contribute to the dynamic environment of our athletic department. Finally, a passion for sports and a commitment to upholding a Christ-centered mission will help you thrive in this rewarding role. Ready to join our team? If you think this part-time job is a fit for what you are looking for, applying is a snap - just follow the instructions on this page. Good luck! Job Posted by ApplicantPro
$27k-34k yearly est. 18d ago
Administrative Associate I POOL
Wor-Wic Community College 3.2
Salisbury, MD jobs
Wor-Wic Community College continuously accepts applications to fill Administrative Associate positions that support various college offices, departments or divisions. These positions provide office/program support to administrators and/or faculty and may be required to periodically work overtime during peak registration periods and/or special events like the annual commencement, faculty meetings, open houses, etc. We are currently filling the following vacancies: * Full-Time Administrative Associate I, Human Services * Part-Time Temporary Administrative Associate I, Student Affairs ( Mon. - Thurs., 2:30 - 6 p.m. and Fri 12 - 4 p.m.) * Full-Time Administrative Associate I, CEWD Specific duties will vary by department. The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, or working conditions associated with these positions. * Provides office/program support for the administrators and faculty members of the assigned department or office, which could include, but is not limited to, * Preparing and updating class schedules * Assisting with and monitoring textbook orders * Typing, photocopying, filing, scanning correspondence * Taking meeting minutes * Ordering course materials * Scheduling appointments and updating Outlook calendars * Routing mail and maintaining distribution lists for mail and/or email * Completing purchase requisitions * Monitoring and ordering office supplies * Creating event and other marketing materials, flyers, and email blasts * Maintaining and updating display cases * Providing administrative support for department/office-sponsored events including booking room reservations, coordinating catering activities, and ensuring proper room setup * Serves as department/office receptionist by handling incoming telephone calls, greeting walk-in visitors, and providing front desk support which may include greeting and assisting current and prospective students with registration and enrollment, accepting payments, and/or initiating refunds * Performs data entry into various databases and tracking sheets * Provides back-up office support and front desk coverage as needed * Prepares various documents and reports for regulatory agencies, class rosters, documents of course completion, and other area-specific documents and reports * Some positions may act as a liaison between the faculty and students * Some positions may assist with completing, reconciling, and submitting annual budgets * Some positions may assist with processing invoices, communicating with vendors, scheduling equipment repairs, and/or receiving deliveries of supplies and equipment * Some positions may assist with tracking departmental time sheets and leave requests * Performs other duties as assigned * High school diploma or the equivalent * Two years of office experience * Excellent computer, organizational, and human relations skills * Microsoft Office experience * Preference will be given to candidates who: * Are bilingual English/Creole * Possess an associate degree in office technology, secretarial science or a relevant field Wor-Wic offers a very competitive benefits package that few employers in our area can match. When comparing one job to another, it is just as important to consider the value of the benefits as it is to consider the hourly wage. We value our employees, so we do our best to maintain internal pay equity. Therefore, the method we use to calculate the successful candidate's starting pay is based on the candidate's formal education and relevant work experience and how that relates to the education and work experience of our current employees in the same pay grade. The pay for this position starts at $18.82 per hour (for entry-level candidates) and goes to approximately $24.50 per hour or more (for exceptionally qualified candidates). ___________________ This is an applicant POOL. Applications will be reviewed, and positions will be filled based on department needs. This is not necessarily a job posting for a currently vacant position. Applications are always welcome in this category and will be reviewed as needed. Applications received for this pool will remain active for two years. * Typical days and hours of work for MOST of these positions are Mon. - Fri., 8 a.m. - 4:30 p.m. (1-hour lunch) * Some may work Mon. - Thurs., 9:30 a.m. - 6:00 p.m. and Fri., 8 a.m. - 4:30 p.m. (1-hour lunch) * Some part-time temporary positions may work other hours. (See information in Primary Function above if any of these positions are currently available) * All positions are required to work occasional evenings and weekends, including registration, annual commencement, and other special events The right candidates will represent our commitment to excellence, diversity, equity and inclusion; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness. Your application must show ALL the education and experience you possess. Please do not use "See Resume" or similar language in the job application. Applications may be rejected if incomplete. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties or combine and/or eliminate positions at any time. ______________________ ************** This document is available in alternative formats to individuals with disabilities by contacting disability services at disabilityservices@worwic.edu, ************ or TTY ************. Wor-Wic Community College is an equal opportunity educator and employer. Visit **************/Services-Support/Disability-Services to learn more.
$18.8-24.5 hourly 20d ago
Georgetown Workforce Administrative Assistant (student position-intern)
Seattle Colleges 3.9
Seattle, WA jobs
Seattle Colleges is looking to hire an Administrative Assistant - Student Intern at South Seattle College s Georgetown Campus in the Workforce Education Department. is $21.30 per hour. Application is open until filled, first review of materials will begin December 8th, 2025 This position is open to current students at Seattle Central College, North Seattle College, and South Seattle College. Must be enrolled in courses by the start of the internship. Position Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with calendar coordination and apprenticeship program partner relations. The ideal candidate will have exceptional time management skills, a proactive approach to scheduling, and experience handling documentation with accuracy and confidentiality. This position is part-time, working up to 19 hours per week, primarily within the working hours of 8:30am 5:00pm. Schedules are configured to accommodate student class schedules. Position is through Winter quarter 2026 with the potential to extend. This position may be in-person or a hybrid schedule of both remote and on-site work. About Us We are a district of three distinct colleges North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation. Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation. Application Procedures: * Attach current Resume * Attach cover letter * Required application materials must be completed and submitted online Notice to Applicants: Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually. Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas. International students permitted to work on-campus are eligible to apply. Seattle Colleges is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees. What you will be working on: * Manage and maintain calendars for one or more executives or department leads, including scheduling meetings, appointments, and recurring events. * Coordinate internal and external meetings across multiple time zones, ensuring all logistics are confirmed. * Process travel and business-related reimbursements in accordance with company policies and deadlines. * Serve as the point of contact for scheduling conflicts, changes, and urgent calendar requests. * Maintain organized records of calendar activities and expense documentation. * Assist with general administrative duties such as email correspondence, meeting preparation, and document tracking/organization as needed. This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting. What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience) * This position is open to current students at Seattle Central College, North Seattle College, and South Seattle College. Must be enrolled in courses by the start of the internship. * Experience in an administrative support role with responsibility for calendar and email communication. * Proficiency in web-based Microsoft 365 (Outlook, Excel, Sharepoint). * Excellent communication skills and attention to detail. * Strong ability to prioritize tasks and manage time effectively. * Discretion and confidentiality in handling sensitive information. * Proactive problem-solving skills, with ability to identify potential issues early and coordinate with executive leadership to develop effective solutions. EDUCATION OUTCOMES: * Apply office technology and critical thinking skills to support business needs. * Develop skills in working collaboratively to complete requests. * Practice customer service skills for internal and external customers. * Learn how to use ctc Link PeopleSoft, a data management software widely used throughout the state. Physical Demands and Disability Accommodation Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources. OFFICE SETTING: Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: * Ability to operate office equipment, receive and interpret data, and prepare various materials * Ability to exchange information with supervisor, lead, co-workers, and students * Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion * Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings Notice of Non-Discrimination Statement Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of bullying behaviors, including cyberbullying. Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance. Background Check Statement Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant s suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.
$21.3 hourly 34d ago
Principal/Program Administrator Intern Request - 2025-2026
Clover Park School District 4.0
Lakewood, WA jobs
This posting serves as a principal/program administrator internship request for internal candidates. Take Your Educational Leadership to the next level! Principal Certification & Intern Program Are you interested in educational leadership? Do you have three or move years of educator experience? Are you ready to impact student achievement by influencing school climate, supporting teachers and setting high expectations for student beyond the classroom level? Learn more about Principal Certification at: Professional Educator Standards Board (PESB) The Office of the Superintendent of Public Instruction Washington State Principal and Program Administrator Certification Requirements: Washington issues the Residency Administrator Certificate to all first-time applicants for a regular Administrator Certificate. The candidate must have: Earned a master's degree from a regionally accredited college/university. Completed a state-approved college/university administrator preparation program in the administrative role (principal or program administrator). In-state programs approved by the Professional Educator Standards Board are available through Washington colleges/universities. OR (if no state-approved college/university program) Completed three years successful experience in the administrative role at the P-12 level while holding a regular administrator certificate issued by another state. [Principal role] Hold or have held a regular teaching certificate OR ESA certificate [Principal role] Verification of three years successful school-based instructional experience in an educational setting. Equal Opportunity Employer Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341: Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, **************, ***************************; Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, **************, **************************. Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), ********************** Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at ***************************** OSPI required language per RCW 28A.300.286 is available at *********************************
$44k-50k yearly est. Easy Apply 25d ago
Administrative Assistant
Stevenson University 4.3
Owings Mills, MD jobs
This highly visible role is critical to the function and success within the Financial Aid Office. This position is part-time and is for Monday - Friday 10:00 am to 2:00 pm. This individual will serve as the first point of contact for the Financial Aid Office. Involves tasks such as routine day-to-day operations: operational and individual calendar coordination, answering multiple telephone lines, responding to emails, event and meeting preparation, project and program support. The Administrative Assistant will maintain a strong customer focus; foster mutual respect; perform independently; maintain confidentiality; adhere to high standards of personal conduct and integrity; maintain a level of professionalism and ethics; will be committed to diversity, equity and inclusion and student-centered, equity minded practice. Greets visitors, handles incoming and outgoing calls, and performs general administrative duties. Provide friendly and professional customer service to faculty, staff, and students as well as guests to the University. Provide a variety of administrative support for the Financial Aid Office. Essential Functions Manage the front desk/reception operations, acting as the first point of contact for students, faculty, staff, and guests of the Financial Aid Office. Provide and/or oversee support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. Manage the inventory of supplies including ordering and maintaining adequate office supplies. Assist with coordinating the on-boarding process for new hires. Responsible for sorting and distributing incoming correspondence, including mail, faxes, and email.
$23k-30k yearly est. 60d+ ago
ADMINISTRATIVE ASSISTANT
University of Washington 4.4
Seattle, WA jobs
The **OFFICE OF THE CHIEF POPULATION HEALTH OFFICER UW MEDICINE** has an outstanding opportunity for a **FULL-TIME (40 hours per week)** **ADMINISTRATIVE ASSISTANT** . ** Provide comprehensive program operational support to the Chief Population Health Officer and team in the Office of the Chief Medical Officer/Vice President for Medical Affairs, University of Washington Provide complex scheduling support and high-level independent management of programs, committees, communications, and general operations of the office **PRIMARY JOB RESPONSIBILITIES:** Understand the complexities of various executive's responsibilities and the strategic priorities for each Provide administrative support for the Chief Population Health Officer and key initiatives supported by the CPHO team Demonstrate accurate, appropriate, and effective communication with executives and all contacts Complex scheduling and office operations coordination Independently organize and manage committees of significant complexity and importance in support of the Office of the CPHO Proactive planning, independent preparation of materials, skilled day-of-meeting execution, and post-meeting follow-up Manage committee charters, membership management, and records **REQUIREMENTS:** High School/ GED AND three years of office or administrative support experience OR equivalent education/ experience. **ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER** UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. **Become part of our team** **.** Join our mission to make life healthier for everyone in our community **Compensation, Benefits and Position Details** **Pay Range Minimum:** $47,448.00 annual **Pay Range Maximum:** $63,468.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** SEIU Local 925 Nonsupervisory **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
$47.4k-63.5k yearly 60d+ ago
Administrative Assistant 3 (Temporary)
University of Washington 4.4
Seattle, WA jobs
The Office of Animal Welfare has an outstanding opportunity for a temporary Administrative Assistant 3 to join their team. This is a temporary, full-time, 12-month position. Working in a team-based environment, this position will provide comprehensive program and administrative support for the Office of Animal Welfare (OAW), the Office of the Attending Veterinarian (AV), and the Center for Laboratory Animal Resources (CLATR). **Position Complexities** This role will have delegated authority to administer and manage functions that support OAW operations, the University's Institutional Animal Care and Use Committee (IACUC), and the overall animal care and use program. The individual in this role will have direct interactions with researchers and department heads and will work closely with other compliance organizations throughout the institution. Success in this role will require friendly, outstanding customer service skills, and the ability to manage multiple concurrent priorities and projects under deadline pressure and changing priorities. **Position Responsibilities** 50% of their time will be spent supporting Office of the AV and CLATR functions: - Serve as a responsive and efficient initial point of contact for OAW/CLATR via phone, email, and in person, providing accurate information and referring questions appropriately. - Provide exemplary, consistent customer service with attentive, timely, and thorough communication and information services. - Provide general administrative support for OAW/CLATR, including management of shared email accounts, leading team huddles/meetings as assigned, and providing logistical support for the organization and scheduling of unit events (e.g., room reservations). - Oversee administrative operations of CLATR, including quarterly class scheduling, registration management, billing, and participant communications. - Coordinate with trainers and instructors to support course logistics and content delivery. 50% supporting OAW and IACUC functions: - Prepare materials for monthly IACUC meetings (e.g., meeting minutes), provide logistical support during and between meetings. - Manage intake and processing of protocol items and grants. - Synthesize and analyze information from multiple systems (e.g., HoverBoard, SPAERC, and SAGE) to facilitate efficient review workflows. - Liaise between OAW, the Office of Sponsored Projects (OSP), and research teams and administrators regarding grant issues. - Coordinate and maintain records for the veterinary monitoring program, adverse event tracking, and mortality report tracking. - Exercise independent judgment to set priorities and meet deadlines. - Revise procedures and workflows within scope of duties as needed to enhance efficiency. - Other duties as assigned. **Minimum Requirements** Requires High School/GED AND three years of office or administrative support experience. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. **Additional Requirements:** - Working knowledge of federally mandated animal care and use program requirements, including relevant laws, regulations and IACUC operating procedures. - Experience with HoverBoard or other electronic IACUC protocol systems. - Demonstrated ability to manage multiple projects and priorities in a fast-paced environment. - Strong written and verbal communication skills, with exceptional attention to detail and accuracy. - Ability to independently evaluate information and make appropriate decisions or recommendations for assigned administrative or programmatic functions. - Ability to maintain confidentiality and use sound judgement when handling sensitive information. - Excellent customer service orientation and interpersonal skills. - Demonstrated proficiency with Microsoft Office suite. **Working Environmental Conditions** - This is an in-person position. - This is a temporary, 12-month position. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $47,448.00 annual **Pay Range Maximum:** $63,468.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit **************************************************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a temporary position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** SEIU Local 925 Nonsupervisory **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
$47.4k-63.5k yearly 36d ago
Administrative Assistant 2 (Temporary)
University of Washington 4.4
Seattle, WA jobs
**The College of Arts and Sciences'** **_Cinema & Media Studies_** **has an outstanding opportunity open for a** **_Temporary_** **Administrative Assistant 2.** The Administrative Assistant (NE S SEIU 925 Non Supv) supports the daily operations of the Department of Cinema and Media Studies, a growing and dynamic academic department in the College of Arts and Sciences. In addition to coordinating multiple calendars, supporting events, tracking, distributing and storing information and data, the administrative assistant will serve as liaison between for graduate and undergraduate students, faculty, and staff. Other duties may be assigned based on departmental needs. **Job Duties:** **Communication (40%)** + Coordinate submissions, edit, compile/design, finalize, distribute department newsletter + Coordinate with chair to upload and send annual communications (holiday letters, etc.) + Manage department email account, forwarding messages to appropriate recipients on a + daily basis + Coordinate social media posts + Upload website content as needed **Events (20%)** + Manage department's room reservation requests + Schedule department-managed spaces + Assist with event set-up occurring within regular work hours (M-F, 8 a.m. to 5 p.m.) **General Support (20%)** + Distribute keys- + Greet guests- + Provide classroom support as needed + Manage travel procurement for department visitors, including letters of invitation, making + travel arrangements, ordering travel services (ground transportation), processing + reimbursements + Troubleshoot faculty and student reimbursement and other submissions to the + Administrative Support Team **Facilities (20%)** + Collect & distribute mail + Maintain department's shared drive + Procure office supplies + Manage surplus- + Monitor electronic check-out processes for departmental equipment including laptops, + projectors, and other equipment/materials + Serve as department point of contact for building coordinators and safety personnel + Open and close department offices. **Pay Rate Information** The salary information provided below is for a full-time position and will be prorated for part-time. **Minimum Requirements:** Requires High School/ GED AND two years of office or administrative support experience. _Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration._ **Compensation, Benefits and Position Details** **Pay Range Minimum:** $44,256.00 annual **Pay Range Maximum:** $57,480.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit **************************************************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a temporary position **FTE (Full-Time Equivalent):** 50.00% **Union/Bargaining Unit:** SEIU Local 925 Nonsupervisory **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
$44.3k-57.5k yearly 20d ago
Administrative Assistant
College Success Foundation 4.3
Kent, WA jobs
Summary: The Administrative Assistant will provide program and administrative support to the Executive Director and members of the CSF regional staff in various activities related to development and program operations. This includes managing communication campaigns, data collection and analysis, system administration, event planning, project and program coordination and delivery, donor tracking and high-level administrative support. PRIMARY DUTIES AND RESPONSIBILITIES: • Provide a wide range of administrative support for college services team members to include, but not limited to developing of student communications, preparation of business correspondence, invoice and expense processing, scheduling, supporting logistics for events, and making travel arrangements, monitoring student e-mails and text messages. • Keeps Director promptly and fully informed of all problems or unusual matter of significance and takes prompt corrective action where necessary or suggests alternative courses of action which may be taken. • Serve as point-of-contact between R & E and IT to develop and implement effective data collection & reporting processes. • Collaborate with marketing and development departments to oversee a variety of aspects of regional donor events. • Maintain professional appearance of the office. Monitor office supply inventory including company issued equipment to include cell phones and mifi's assigned to regional staff. • Respond to inquiries from the public and provide general information about the Foundation. • Assist with editing, preparation and distribution of various Program reports, documents and newsletters. • Maintain data management system for program reporting. • Provide administrative and logistical support for conferences, workshops and other student or partner • Maintain a good relationship with vendors, suppliers and delivery personnel. • Answer questions regarding mail schedule and shipping procedures. • Set up conference calls, Micro TEAMs and or Zoom meetings for internal and field staff. • Assist with regional meeting and events, including logistics, preparation of materials recording and distribution of minutes. • Provide input to evaluation plan, processes and tools. • Stay up to date and knowledgeable on systems and processes required to implement college services programs; assist with documentation of systems and processes. • Communicate system or process changes to college and program service staff. • Preform other administrative duties as assigned to support the regional office.
$37k-42k yearly est. 60d+ ago
Administrative Assistant 3 - Learning Commons
Great Basin College 4.1
Elko, NV jobs
Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application: Draft applications are saved automatically and can be accessed through your candidate home account. Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. Required attachments are listed below on the posting. Your application will not be considered without the required attachments. If you need assistance or have questions regarding the application process, please contact our Human Resources department at ***********************. Job Description Great Basin College is recruiting for an Administrative Assistant 3 for the Learning Commons Department. This position will support the daily operations of Great Basin College's Learning Commons, including the Library, Testing and Tutoring Center, Career Center, Dual Credit initiatives, and Special Events. The Administrative Assistant 3 plays a vital role in providing front-line service to students, faculty, staff, and the community by promoting an inclusive, welcoming, and service-oriented environment that enhances student success and engagement. This position will help coordinate student support activities, maintain organized records and communications, assist with event logistics, and provide administrative and technical support across Learning Commons programs. This position requires excellent organizational skills, attention to detail, and a commitment to student-centered service. Required Qualifications This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above. A valid driver's license is required at the time of appointment and as a condition of continuing employment. Schedule The typical schedule is Monday through Friday from 8:00 am to 5:00 pm; however, the schedule may vary and include occasional evenings and/or weekends to support after-hours events. Compensation Grade Grade 27 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01 For more information, visit the Classified Salary Calculator The Perks of PERS Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates “I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I'm completely secure and confident that my retirement will always be there for me.” - Robin F. Rich retirement plan - Retirement Calculator Perks of Working at GBC Health insurance options including dental and vision 10 hours of annual and 10 hours of sick accrued each month, 12 paid holidays. Life insurance, generous annual and sick leave - Classified Benefits ComPsych supports employees through life's difficult moments. Free parking on all GBC campus locations. No State income tax. Classified Staff Grant-In-Aid Benefit Great Basin College is proud to provide a reduced-rate tuition benefit to Classified employees and their eligible dependents. Classified employees can take up to six credits per semester at a reduced rate. Dependents of Classified staff have unlimited credits at Great Basin College, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner. No Full-Time Equivalent 100.0% Required Attachment(s) Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at ************. Attach the following attachment(s) to your application Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter - (required) Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc). This posting is open until filled Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Posting Close Date Note to Applicant A background check will be conducted on the candidate(s) selected for hire. References will be contacted at the appropriate phase of the recruitment process. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. All document(s) must be received on or before the closing date of the job announcements. Schedules are subject to change based on organizational needs. HR will attempt to verify academic credentials upon receipt of hiring documents. NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). About Great Basin College Located in the high desert of rural Nevada, Great Basin College is a Carnegie classified baccalaureate and associates degree granting institution embracing a comprehensive hybrid mission to deliver a full four-year liberal arts and sciences, community college and applied technical learning curricula. With its main campus in Elko, a beautiful site with residential housing and state-of-the-art learning technologies, GBC serves the largest geographic area of Nevada's colleges. Great Basin College serves the citizens residing in ten of Nevada's most rural counties, covering 86,514 square miles and bordering five states. This service area includes centers in Battle Mountain, Ely, Pahrump and Winnemucca. Additionally, satellite locations can be found in twenty other frontier communities. Our vast geography is known for its spectacular mountain ranges and picturesque valleys, providing a myriad of outdoor recreational opportunities. In addition, Elko is home to several well-known western museums and the world renown, National Cowboy Poetry Gathering, begun 35 years ago to honor and share the traditions of Western storytelling, nurturing the expressive culture of the American West. GBC provides a “private college” experience with public college affordable access to postsecondary education in an environment that embraces and respects all cultures. It stands among the most innovative colleges in America, integrating many disciplines into single courses and programs, helping students to develop critical thinking and self-directed learning skills. Graduates of Great Basin College are fully prepared to enter their chosen careers with the knowledge and confidence to succeed in the global marketplace. For more information visit GBC or the Area website.
$36k-42k yearly est. Auto-Apply 6d ago
Support Assistant-2
Dallas College 4.2
Richland, WA jobs
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date. Weekly Work Hours 19.5 Compensation Range HB1 Hourly Rate $23.78 Hourly FLSA United States of America (Non-Exempt) Type Responsible for providing support to students, faculty, staff, and community patrons by fulfilling desk functions in all Learning Commons areas. Assists students, faculty and community patrons with software and hardware support in the commons, classrooms, and labs. Required Knowledge, Skills and Abilities Ability to provide first-level Learning Commons service support for students, bridging their classroom learning by assisting with the location of learning materials, resources, and equipment. Able to respond to requests for general information with a commitment to customer satisfaction, quality, and accuracy. Able to effectively provide appropriate referrals to other service areas. Performs related service functions that support department operations. Understands the role this position plays within the College's mission and deliver high quality service in the support of student success. Demonstrated ability to collaborate and work effectively with both internal and external stakeholders and constituents within the Dallas College community network. Able to prepare periodic reports, as necessary or requested. Strong commitment to providing world-class customer service. Proficient interpersonal, oral, and written communication skills. Strong attention to detail and accuracy in a fast-paced, constantly changing work environment. Demonstrated ability to handle multiple tasks/responsibilities and the ability to prioritize work. Sensitivity to respond appropriately to the needs of a diverse population. Physical Requirements Normal physical job functions performed within a standard office environment. Requires in-person interaction and coordination of work with other employees, students, external clients, partners or customers and/or immediate access to equipment, documents, or other information located only in a College workspace. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities. Minimum Qualifications High school diploma or equivalent with two (2) years of experience providing library, technology, testing, tutoring, or customer service. Familiarity with the fundamentals of library and educational technology. Competence in using computer-based application software, including Microsoft Office applications. Bilingual preferred. *** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. *** Key Responsibilities Duties and responsibilities include, but are not limited to: Assists students, faculty, staff, and community patrons in the Learning Commons (library, tutoring, testing, and technology lab), with academic resources, technology equipment, and library collections. Perform regular maintenance (reserves, periodicals, and reference materials) including but not limited to pulling books, processing, and checkouts, searching online catalog. Provides high-quality customer service and software support for students, faculty, staff, and community patrons. Monitor patron logon and computer lab workflow. Performs initial technology troubleshooting and reporting (commons, labs, and classrooms) Assists with departmental educational workshops and training for staff, faculty, and students. Maintains accurate and complete records for use by department administration. Enters, updates, and deletes items into multiple databases. Dallas College is implementing a “learning commons” model and philosophy. This job position will adapt to that model over time. Represents the department by participating in internal and external committees and associations. Completes required Dallas College professional development training hours per academic year. Performs other related duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. About Us Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a leader in the community college space, placing students at the center of everything we do. Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees' religious practices and beliefs, as well as any mental health or physical disability needs. Applications DeadlineJanuary 2, 2026
$23.8 hourly Auto-Apply 16d ago
Administrative Support-Student Assistant (Basic Needs Garland Workforce Center)-2
Dallas College 4.2
Richland, WA jobs
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date. Weekly Work Hours 19.5 Compensation Range H07 Hourly Rate $23.78 Hourly FLSA United States of America (Non-Exempt) Type Work Study Program Key Responsibilities The student assistant position will focus on administrative support, instructional support, mentor, or specialized support while offering educational and career growth. Shared Duties and Professional Conduct: Provides excellent customer service to all students, faculty, staff, and campus visitors, serving as a welcoming and helpful first point of contact. Provides team support to colleagues, fostering a collaborative and productive work environment. Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite. Completes all required training and professional development sessions to enhance skills and knowledge. Supports the mission, values, goals, and principles of the College. Performs additional duties/responsibilities as assigned by the supervisor. Student Assistants are generally placed in one of the following roles: Administrative Support- Student Assistant The Student Assistant- Administrative Support provides essential clerical and administrative support to a college department, ensuring the efficient operation of daily office functions. This role offers students the opportunity to develop professional office skills in a supportive campus environment. Key Responsibilities: Answer phones, greet visitors, and provide general information or direct inquiries appropriately. Manage incoming and outgoing mail and small package deliveries. Perform data entry, maintain records, and update databases accurately. Assist with filing, scanning, and organizing documents. Schedule appointments, meetings, and manage calendars as needed. Prepare and proofread correspondence, reports, presentations, and other documents. Assist with office supply inventory and ordering. Provide support for departmental events, workshops, or special projects. Maintain confidentiality of sensitive information. Example of Departments utilizing this Student Assistant: Career Services Advising and Counseling Student Life Library Financial Aid Student Support Services Success Coaching Food Pantry or Basic Needs Office Instructional Support- Student Assistant The Instructional Support Student Assistant role supports faculty, staff, administrators and students in an academic setting, enhancing the learning environment through direct assistance with course materials, lab activities, or tutoring. This position provides an opportunity to deepen understanding of academic subjects and develop teaching/mentoring skills. Key Responsibilities: Provides direct support in academic labs and classrooms, assisting with setup, organization, and general student needs. Addresses discipline-specific questions from students, offering clarification and guidance related to course material or lab assignments. Completes required Tutoring Certification after hire and provides one-on-one or group tutoring for specific discipline areas or lab subjects, reinforcing learning concepts. Offers technical assistance on institution-specific learning platforms, software, and equipment used for instruction. Example of Departments utilizing this Student Assistant role may include but limited to the following departments: Math, Science, and Business Labs Intercultural Network Writing Center Computer Science Lab Learning Commons Speech Lab Fitness Center Athletic department Communication Department Specialized Support- Student Assistant The Specialized Support Student Assistant provides targeted assistance requiring specific skills or knowledge to a college department. This role allows students to apply and enhance specialized abilities in a practical setting, contributing to unique departmental projects or operations. Key Responsibilities: Examples of responsibilities for this role may include: Completes campus/department-specific projects that may require independent research, data compilation, or specialized software application. Maintains strict confidentiality of all records, databases, and sensitive information associated with the assigned area, adhering to privacy policies. Manages small-scale research assignments or technical tasks, potentially involving data analysis, report generation, or system maintenance. Responsible for operating certain specialized technical equipment or working proficiently in department-specific software (e.g., graphic design, database management, specific industry tools). Provides support to the assigned area during college presentations, workshops, and campus events, which may include setup, registration, and attendee assistance. Example of Departments utilizing this Student assistant: Campus President's Office Campus Support Services Computer Science & Information Technology Major Specific (i.e., Aviation, Culinary Arts, Human Resources) Minimum Qualifications Undergraduate student awarded federal work study funds in financial aid package. Must meet the Satisfactory Academic Progress standards set by Dallas College. Must be enrolled and certified in at least six hours (half time) for Fall, Spring and Summer semesters. Must be a U.S. citizen or eligible noncitizen. You must not have any prior institutional balance or blocks. Student must have transportation to off-campus worksites. Completes required Dallas College professional development training hours. Preferred Qualifications Currently enrolled as a student in good standing at the College and eligible for Federal Work-Study. Strong interpersonal and communication skills, with a commitment to providing excellent customer service. Ability to follow verbal and written instructions accurately and efficiently. Basic computer proficiency, including familiarity with common office software (e.g., Microsoft Office Suite). Demonstrated ability to learn and adapt to new technologies, systems, and departmental procedures quickly. Basic skills in technology related to the area of work and above-average knowledge of equipment and/or regulations in the assigned academic area. Completion of relevant coursework related to the department's function (e.g., Information Systems, Human Resources, Office Administration, specific major-related courses). Ability to exercise judgment in performing routine tasks and selecting appropriate procedures. Demonstrated ability to work independently with minimal supervision on highly skilled tasks, and collaboratively as part of a team. Proven ability to maintain confidentiality and handle sensitive information with discretion. Work Schedule: Part-time, flexible hours (typically up to 19.5 hours per week), are determined in coordination with the department supervisor and student's academic schedule. Applications DeadlineMarch 31, 2026
$23.8 hourly Auto-Apply 11d ago

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Updated December 29, 2025

Administrative Assistant jobs at University of Nevada, Reno

Administrative Assistant 3, College of Urban Affairs [R0149854]

Temporary Hourly- Clerical Assistant- Lander County Extension Office

Practice Assistant

Remote Data Entry

Events and Administration Assistant (Student) (FWS)

Administrative Assistant 2 - Humanities & Social Sciences (C)

Administrative Assistant 3 - Athletics (C)

Administrative Assistant 2 - STEM (Science, Technology, Engineering & Math) (C)

Athletic Administrative Assistant

Administrative Associate I POOL

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Principal/Program Administrator Intern Request - 2025-2026

Administrative Assistant

ADMINISTRATIVE ASSISTANT

Administrative Assistant 3 (Temporary)

Administrative Assistant 2 (Temporary)

Administrative Assistant

Administrative Assistant 3 - Learning Commons

Support Assistant-2

Administrative Support-Student Assistant (Basic Needs Garland Workforce Center)-2

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