Administrative Coordinator jobs at University of North Texas - 329 jobs

Position Title Administrative Assistant II (Part-Time) Requisition Number SCL00407 General Description Under the supervision of the Director, the Administrative Assistant II serves as a member of the Power Up Your Business team, providing administrative support for program operations. Primary responsibilities include processing adjunct faculty timesheets (C-Forms); preparing, reconciling, and submitting financial documentation such as check requests, PCard statements, and programmatic expenses; maintaining and verifying program data; logging program activities in Salesforce; and supporting day-to-day program operations and workshops. This is a part-time position, scheduled up to 25 hours per week. This is a grant-funded position. The continuation of employment in this position is based on the continuation of grant funding. College Intro Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond. Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals. Specific Responsibilities Verify accuracy, route for approval, and maintain organized filing of Adjunct Faculty timesheets according to College and departmental procedures. Submit check requests and ensure all required documentation, approvals, and compliance with College purchasing and finance procedures. Collect and verify receipts, reconcile transactions, and confirm documentation aligns with College accounting requirements prior to submission. Compile, verify, and submit expense documentation for workshops, supplies, and vendor payments to ensure timely processing and budget accuracy. Maintain accurate and up-to-date electronic and physical files for student attendance, registration, and outcomes data. Log, update, and verify participant and program data in Salesforce; generate and export reports to support tracking, impact measurement, and reporting. Track progress on administrative components of ongoing projects; maintain task logs, timelines, and follow-up actions. Provide assistance in the coordination of logistics such as scheduling rooms, preparing materials, updating attendance, and providing on-site administrative assistance. Prepare and proofread standard correspondence, forms, and memos with accuracy and consistency. Monitor and maintain records of office and program supplies using standardized processes. Maintain proficiency in administrative systems and databases used by the department (Salesforce, Constant Contact, Microsoft Office Suite, etc.). Maintain sensitivity, understanding, and respect for a diverse academic and business community. Perform duties consistent with the mission, goals, and core values of the College. Other Duties as Assigned Minimum Qualifications High school diploma or equivalent required Minimum of two (2) years in an administrative support role required Technical Skills: Proficiency in Microsoft Word and Excel required Ability to organize, track, and follow up on multiple tasks simultaneously. Strong written, verbal, and interpersonal skills to effectively communicate with students, faculty, staff, and external partners. Demonstrated commitment to providing professional, responsive, and courteous service. Strong attention to detail, time management, and ability to prioritize competing demands. Effectively communicates and interacts with others individually and in groups. Demonstrated experience working with people from diverse backgrounds and a commitment to equity and inclusion. Preferred Qualifications Associate's degree preferred. (Any degree must be from a regionally accredited institution.) Experience in higher education or small-business program support preferred. Experience with Salesforce or similar client-management systems preferred. Experience preparing check requests, assisting with PCard reconciliation, and processing programmatic expenses preferred. Work Location Main Campus Benefits Summary Benefits: "Success Starts Here" at Community College of Philadelphia. We recognize that our success as a college and the success of our students starts with our employees. Our employees are vital to our success. Our total compensation package includes a comprehensive offer of benefits that are unrivaled by most. Full-time faculty and staff benefits include: College-paid medical, dental, drug, life and disability insurance Tuition remission (for classes at the college) Forgivable tuition loan (for classes at any accredited academic institution) 403(b) retirement plan with 10% College contribution with employee contribution 5% Flexible spending accounts Paid vacation, holiday and personal time Partial remote work schedule for remote work eligible positions Additional College benefits: Winter break: 1 week around the third week in December and New Years Spring Break: 1 week in March Summer Hours: 4-day work week (closed on Fridays) from the 2nd week in May through the 3rd week in August For More information about the College benefits and eligibility based on employee class, please visit: ************************************************************* Salary Grade or Rank 5 Min Salary $ 24.00 Max Salary $ 36.72 Job Posting Open Date 12/17/2025 Job Posting Close Date Type of Position Classified Job Category Employment Status Part-Time Special Instructions to Applicants Applicant Testing Required: Microsoft Word, Microsoft Excel Interested candidates should complete an online application. Cover Letter of interest and resume required. Name and contact information of 3 references required. Employment offers are contingent upon successful completion of background checks in accordance with PA Child Protective Services Law. Must be legally eligible to work in the U.S. Community College of Philadelphia is an equal opportunity employer and does not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, color, national or ethnic origin, age, disability, status as a Vietnam Era Veteran or disabled veteran or any other status protected by law, in matters pertaining to employment.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. The Senior Coordinator, Operations is responsible for performing duties related to Major League Soccer (MLS) and Soccer United Marketing (SUM) Operations for Major League Soccer regular season, playoffs and marquee events. This role supports Matchday Control administration responsibilities while managing matchday interactions with internal and external stakeholders. Responsibilities Senior Coordinator, Operations supports all aspects of the Operations Department Contributes to the day-to-day management of the MLS Regular Season, SUM international events and Leagues Cup Play a significant role in contributions to Matchday Control responsibilities which include but not limited to: Learning and applying the matchday manual policies to issues and general responsibilities of matchday Preparation of materials, documentation, and other weekly duties in advance of matchday Assigned to in-office support and evaluation of matches. Reviewing live matches and proactive support of all matchday related issues Growing knowledge on weather tools and platforms to lead discussion on implications of inclement weather. Lead efforts in resolution of any matchday challenges Plans and execute operational assignments for events within MLS and SUM properties including but not limited to MLS All-Star, MLS Cup, MexTour and Leagues Cup Updates and maintains operational documents, databases, and presentations Support the finalizing of Consultant, Temp Workers, and Vendor Contract Agreements Process payment for vendors and third parties, review contracts, and budget reconciliation Assists with managing the department's equipment inventory, including maintaining accurate records, and ensuring the availability of necessary materials Support the management of tracking expenses and allocating budget codes for the department's budget Assist in the preparation of presentations to executives and department leaders Additional responsibilities as assigned Additional Responsibilities Supervise department intern(s) and temp employees, if applicable Additional responsibilities as assigned by Manager Travel up to 20% Qualifications Bachelor's Degree in Sport Management, Sports Administration, Business Administration, or a related field 3+ years of experience in events and/or operations (preferably within the sports industry) Required Skills Outstanding written and verbal communications skills Prepare effective presentations Track record of superior organization, project management skills and attention to detail Excellent relationship-building, communication, team building, and interpersonal skills High-level commitment to quality work product and organizational ethics, integrity and compliance Ability to work effectively in a fast-paced, team environment Proficiency in Word, Excel, PowerPoint, Outlook and Smartsheet Ability to multi-task across multiple projects and meet deadlines with minimal supervision Ability to travel and to work non-traditional hours, including evenings, weekends, and holidays Ability to work remotely and meet deadlines with minimal supervision Desired Skills Experience in sporting operations and execution Knowledge of the Spanish language (business proficiency) Knowledge of the sport of soccer Total Rewards Major League Soccer offers a competitive starting base salary of $62,400 - $68,000 based on individual qualifications, market financials, and operational business needs. We are committed to providing a Total Rewards package that attracts, supports, engages, and retains talent. Our benefits package includes comprehensive medical, dental, and vision coverage, a $500 wellness reimbursement, generous PTO, and a hybrid office/remote work schedule to promote work-life balance. We also prioritize career and professional development, offering on-the-job training, feedback, and ongoing educational opportunities. We believe in the power of in-person collaboration to fuel creativity, strengthen connections, and cultivate a vibrant workplace. As a result, employees are required to work from an MLS office at least four days a week. We understand the value of balance, so employees also have the flexibility of working remotely on Fridays, along with the option to take up to two additional remote flex days each month. At Major League Soccer, we are proud to be an equal opportunity employer. We value diversity and inclusion and believe that a diverse workforce enhances our ability to compete in the marketplace. We are committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. We are dedicated to ensuring that individuals with disabilities are provided reasonable accommodation throughout the job application or interview process, essential job functions, and other benefits and privileges of employment. If you require accommodation, please contact us to request it.

Salary Grade Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.41 per hour. Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. Job Description POSITION OBJECTIVE Working under general direction, the department assistant 3 provides comprehensive administrative support to the Development and Alumni Relations department. This position will be responsible for the overall operational activities of the office and is integrally involved with complex situations on a regular basis. This position requires a high degree of judgment, balanced assertiveness and graciousness, responsibility, organization, management, strong attention to detail, efficiency, and communication (written and oral) skills. ESSENTIAL FUNCTIONS Serve as the primary lead for department's administrative functions, including serving as initial/main contact for department, including telephone, email, and personal interactions with visitors and/or community members. Overall responsibility for smooth functioning of department. Coordinate workflow between development, alumni relations, and donor relations functions. Responsible for accurate compilation and maintenance of files, including records of a confidential nature. Manage department mailings and mailing lists to ensure they are updated on a regular basis. (35%) Provide staff service to development initiatives. Manage and maintain partner in progress lists to ensure they are updated monthly. Prepare acknowledgement of gifts and pledges on a weekly basis for the dean, associate dean of development and alumni relations and departmental chairs. Process gifts (credit cards, checks, and stock). (25%) Work with director of alumni relations and donor engagement on events, such as homecoming and reunion weekend and departmental alumni receptions, including, but not limited to, requisitions, registrations, event attendance and preparation. Assist with dental school alumni and donor events, such as homecoming and reunion weekend, including, but not limited to, event coordination, registration, and on-site support. (20%). Responsible for assistance in maintaining alumni database. Act as liaison to development services to request appropriate reports, make phone/address changes for alumni/friends and ensure proper gift crediting. (10%) NONESSENTIAL FUNCTIONS Facilitate communications within and between department and the university, including managing departmental calendar and coordinate all scheduling for department and non-department meetings and functions. Responsible for compilation, proofreading and editing of accurate correspondence, minutes, reports, records, proposals and agendas. (5%) Prepare or assist in preparing event budgets and reconcile monthly expense statements. Process all P and T card transactions and purchase requisition forms for department. Prepare travel arrangements and itineraries, travel expense statements and disbursement. May authorize routine department expenditures. (5%) Perform other duties as assigned. ( CONTACTS Department: Daily contact with associate dean of development and alumni relations, director of development, director of alumni relations and donor engagement, and director of leadership annual and special giving. Regular contact with school faculty and senior administrators. Regular contact with dean. Daily contact with alumni, students, volunteers, donors, and prospects to represent the school and university in these contacts. University: Regular contact with central development staff and development officers. Contact with university trustees during daily activities. External: Daily contact with vendors to exchange information regarding quotes, invoices, etc. Students: Daily contact with student workers to manage day to day activities. SUPERVISORY RESPONSIBILITY This position has no direct supervision of staff employees. QUALIFICATIONS Experience: 5 or more years in a similar position; prefer higher education experience. Education: High school education is required; prefer Bachelor's degree. REQUIRED SKILLS Must possess a high level of maturity, professionalism, judgment, and discretion. Excellent written and oral communication skills, including taking the time to understand points being made and asking questions as appropriate. Ability to actively learn understanding the implications of new information for both current and future problem-solving and decision-making. Ability to balance competing needs of wide-ranging activities, events, and deadlines. Excellent typing skills and superior knowledge of office software and computers. Must be team-oriented and foster a positive work environment. Must be multi-task oriented with ability to prioritize assignments from multiple supervisors. Ability to interact with colleagues, supervisors and customers face to face. Ability to meet consistent attendance. Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. WORKING CONDITIONS General office atmosphere. The employee will perform repetitive motion using computer mouse and keyboard to type. Hybrid Eligibility This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form. EEO Statement Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. Reasonable Accommodations Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at ************ to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis. .

Working under occasional supervision, the Department Assistant 1 will perform a variety of clerical duties for the department including Admissions, Academic Affairs, Postdoctoral Affairs, the Professional Development Center and departmental affairs. Assistant, Student, Customer Service, Communications, Office, Provost

Working under general direction, the Department Assistant 2 will perform administrative tasks and services to support effective and efficient operations in the fast-paced and high work volume environment of the Office of Finance and Planning. This po Assistant, HR, Technology, Student, Staff

Salary Grade Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.41 per hour, depending on qualifications, experience, department budgets, and industry data. Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. Job Description POSITION OBJECTIVE Working under general direction, the Department Assistant 3 will provide direct administrative support to the PhD Program Director and to the PhD in Nursing Program. The department assistant will coordinate and maintain the efficient operations of the PhD program office by facilitating clear communication with students, faculty, staff, and administration. The department assistant will function as a member of the School of Nursing academic support team providing support for the Council, admissions committee, faculty teaching, and administrative support for all training grants related to the PhD in nursing program. ESSENTIAL FUNCTIONS Perform various duties of an administrative nature requiring accuracy. Provide academic support for the PhD program and has overall responsibility for the smooth functioning of the PhD program. Maintain templates for syllabi related to courses in the PhD program; maintain database of syllabi; organize and analyze faculty course evaluations each semester; analyze and report results of student scores; and provide support for program-specific syllabus and exam development. Maintain confidential records including relevant student forms and records of student academic status. Track student compliance with academic requirements and progress through the program. Process student petitions, student statistics, and contact information. Maintain on-line database of information on PhD students for use in creating management reports, completing surveys and providing accurate data. Track the academic progress and records of PhD students receiving fellowships, traineeships, etc. Track PhD students awards, presentations and publications; maintain an accurate database containing this information. Maintain records of PhD Committees, candidacy, proposal defense and dissertation approvals; communicate the scheduling and completion of these milestones through email / media. Coordinate PhD dissertation process from preparation to completion including submission of PhD dissertation to the School of Graduate Studies and monitoring compliance with university deadlines. Coordinate bi-annual new PhD student orientation. Organizing and managing the annual PhD Fall Gathering. Coordinate new advisor orientation in collaboration with the Program Director. Assist PhD students in finding funding sources for scholarships or other financial support needed (i.e., travel related to research presentations, attendance at research conferences, etc.). In addition to the regular duties, the assistant will be responsible for more complex or difficult matters such as assisting in the preparation of PhD student satisfaction surveys and facilitating collection of this information as needed for the five-year review. Other activities include drafting the annual reports for the PhD program, including annual reports to funding agencies for training grants, and assisting in the preparation of training grant proposals, including fellowships and pre-doctoral traineeships. (35%) Provide administrative support to the PhD program director and PhD program faculty. Maintain PhD program director's calendar and appointments. Coordinate travel arrangements, process travel reimbursements and maintain records of travel expenses and reimbursements, as requested. Facilitate communication between the program and appropriate offices in the university. Serve as administrative assistant to the PhD Council, coordinate agenda, meetings and enrollment reports. Provide PhD program faculty committee support: arrange monthly meetings, including space and refreshments as needed; transcribe and distribute minutes; communicate information regarding upcoming meetings including appropriate agenda; and send notification of committee decisions to those responsible for implementation of decisions. Coordinate workflow between programs and departments within the School of Nursing as needed. Assist with review and update of academic aspects of the website in collaboration with University Marketing and Communications. (25%) Coordinate communication with PhD students, faculty, staff and administration. Implement academic policies set forth by the School of Graduate Studies. Respond to inquiries from Graduate Studies in collaboration with the Program Director. Maintain Graduate Studies forms on the School of Nursing website so that they are current. Maintain relevant program records: communications, memos and statistics; program committee minutes; program evaluation information; budget records; current and past course syllabi; correspondence with students; and grant funding agencies. Provide administrative support to the PhD Student Nurses Association. Notify students and faculty of upcoming events and meetings. Maintain office supplies inventory; order supplies as needed to meet program requirements. Maintain and analyze accounting/bookkeeping records for department; prepare all invoices and reimbursement related to the programs for processing. May authorize routine department expenditures, prepare or assist in preparing budgets, reconcile monthly expense statements, budget analysis/ forecasting, expense reports. (20%) In collaboration with the Office of Student Recruitment & Enrollment facilitates all stages of student recruitment. Coordinate and organize student recruitment materials and visits to campus. Attend and assist with planning and preparation of PhD student recruitment events, including luncheons and information sessions. Collaborate with the offices of student recruitment and enrollment and student services to maintain updated program information. Coordinate the admissions process, including scheduling of interviews with faculty and voting by PhD admissions committee. Provide administrative support for the chair of the PhD admissions committee. (20%) NONESSENTIAL FUNCTIONS Perform duties of other academic support staff members when the need arises. Perform other duties as assigned. ( CONTACTS Department: Frequent contact with faculty, Registrar, Financial Aid, Student Services, finance staff and administration to exchange information. University: Regular contact with Office of Graduate Studies, Student Accounting Office, university administration, university libraries, university Food Services, University Health Service and International Office for Students to exchange information. External: Moderate contact with clinical agencies, caterers, counterparts at other universities, federal training program management officials, various professional organizations and grant funding agencies to exchange information Students: Continuous contact with all students in the PhD in Nursing Program to provide information and coordinate events. SUPERVISORY RESPONSIBILITY No supervisory responsibility. QUALIFICATIONS Experience: 5 or more years of related experience in an office environment with various groups of students or others required. Business experience or equivalent environment preferred. Education/Licensing: High school education required; bachelor's degree preferred. REQUIRED SKILLS Excellent verbal communication skills. Ability to work with and protect highly confidential information. Ability to work with various groups of people including students, faculty, alumni and administration, including international students. Ability to prioritize work. High level of independence and autonomy. Must be well organized. Ability to maintain a strong customer focus. Must be professional in demeanor, dress and communication. Must be able to work under pressure at times and exhibit calmness in stressful conditions. Ability to handle multi-tasking. Proficiency in typing with speed and accuracy. Computer literate with experience in word processing (MS Word), spreadsheet preparation (Excel), database use (Access), graphic skills (MS PowerPoint), scanning, scheduling software, Internet searches and e-mail. Shorthand and medical/scientific terminology a plus. Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. Ability to meet consistent attendance. Ability to interact with colleagues, supervisors and customers face to face. Willingness to learn and utilize Artificial Intelligence (AI). WORKING CONDITIONS A professional office setting requires meeting frequent deadlines and the ability to work collaboratively with students, faculty, and staff representing a range of perspectives and experiences. The employee may need to be available for some evening or weekend events. EEO Statement Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. Reasonable Accommodations Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at ************ to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis. .

Salary Grade Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.32 per hour, depending on qualifications, experience, department budgets, and industry data. Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. Job Description POSITION OBJECTIVE Working under general direction and reporting to the Executive Director, the Program Manager (Department Assistant 2) will play a key role in the Jewish and General Studies programs within the Siegal Lifelong Learning Program, supporting the programs; overall mission of outreach and education to the community of lifelong learners. The program manager works closely with the Director of Jewish Studies and Director of General Studies to plan and implement educational programming on Jewish history, culture, religion, social sciences, Hebrew language, and general studies. The program manager will be responsible for the efficient operation of the programs, including managing courses, lectures, and special events; supporting students and instructors; coordinating development and donor relations, and financial management. ESSENTIAL FUNCTIONS Program coordination and logistics: assist in scheduling and organizing classes, lectures, and events, assigning rooms. Manage program registration, enrollment, payments and student/speaker communications. Set up technology, zoom links, recording management including sending recordings to students following courses. Send course materials for in-person and online learning. Keep lists of speakers fees up to date, including Hebrew and Jewish Studies speakers. Manage transportation for special programs (bus tours, museum tours etc.). Arrange travel for visiting scholars (flights, car, hotel, and food). (30%) Student /faculty/speaker support: serve as a point of contact for instructors, guest speakers, and students. Send materials and Zoom links, offer student support with Destiny One and Zoom. Send faculty/speakers letters with updated speaker fees, vendor forms, lecture/course details and payment arrangements. (15%) Data and administrative support: track program attendance for lectures and courses; Destiny One courses entries quarterly and cancellation updates; refund students if withdrawn from courses/lectures. Set up new speakers in the Destiny One system, update speakers records. Send reminders to students before classes/courses. Manage the Beachwood office phone; take/return calls, registration for programs over the phone and in-person and respond to incoming emails. (15%) Office management: contact building management when there is a problem in the suite. Contact UTech for technical issues with computers, phones, cameras and other office technology. Manage ordering of supplies for Beachwood, including coffee and water delivery from approved vendors. (10%) Operations and administration: inform executive director on potential funding opportunities for Jewish/general studies educational programs. Pull reports from the Destiny One system and analyze for quality improvement purposes (enrollment, retention and profit). Create procedures for Jewish studies operations, aiming to harmonize workflow and increase efficiency/ time management. (15%) Strategic planning and innovation: stay updated on trends in education and adult learning methodologies by attending classes. Read professional literature and attend events for the Jewish studies area. Evaluate program impact/interest and adjust offerings accordingly (remote vs. in person, lectures vs. courses, popular high interest topics etc). (13%) NONESSENTIAL FUNCTIONS Perform other duties as assigned. (2%) CONTACTS Department: Regular contact with the directors and continuous contact with staff in the program to support overall operations and ensure smooth functioning of the programs. University: Occasional contact with other university staff and faculty, including Utech, and Finance to exchange information. External: Regular contact with external constituency of program participants, instructors, and vendors to provide information, process enrollment and payment requests. Students: Regular contact with students participating in all programs. SUPERVISORY RESPONSIBILITIES No direct supervisory responsibilities. QUALIFICATIONS Experience: 3 to 5 years of work experience required. Experience in project management, customer support, and/or event planning preferred. Knowledge of, and experience with, Jewish communal organizations preferred. Education: High school education required. REQUIRED SKILLS Knowledge and experience working with the Jewish community and cultivating and maintaining relationships with general community. Possess excellent communication (oral and written), presentation, project management, organizational, planning, and interpersonal skills. Knowledge of the functions of a higher education institution and the requirements of non-credit programs a plus. Knowledge and enthusiasm for continuing education and ability to effectively present merits of the program to academic and non-academic constituents. Advanced computer skills including Microsoft programs and database utilization and management. Possess positive attitude, self-motivation to make things happen, and team player. Must be adaptable to performing under stress when confronted with an emergency. Ability to work in a multicultural environment and maintain a work environment marked by respect for others. Ability to collaborate and develop partnerships. Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. Ability to interact with colleagues, supervisors and customers face to face. Ability to meet consistent attendance. Willingness to learn and work with Artificial Intelligence (AI) tools and technologies. WORKING CONDITIONS General working conditions are an indoor office and classroom environment and occasionally meeting community partners at their premises. Occasional lightweight lifting may be required. Occasional evening hours may be required. EEO Statement Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. Reasonable Accommodations Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at ************ to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis. .

Salary Grade Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.41 per hour, depending on qualifications, experience, department budgets, and industry data. Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. Job Description POSITION OBJECTIVE Working under general direction, the Department Assistant 3 has overall responsibility for the smooth functioning of the Department of Pharmacology. This position will perform diverse duties of an administrative nature, managing general operations and procedures for the department. ESSENTIAL FUNCTIONS Organize, plan meetings, departmental agenda, etc. Manages large seminar series for both Pharmacology and CCSMB departments. Coordinates with seminar committees to arrange travel, room reservations, event promotion, email reminders, food arrangements, and develops full itineraries including interviews and appointments. Ensures guests are escorted to each appointment. (25%) Maintains confidential records related to human resources activities and faculty reviews. Prepares new faculty appointment and reappointment paperwork, and handles promotion, tenure, and annual review documentation with discretion and attention to detail in their preparation. (20%) Involved with more complex/difficult matters. Exercises authority in human resources activities which include overseeing talent acquisition, career development, retention, training and development. Participate in recruitment efforts for staff positions. Has departmental authority to approve personnel action requests including performance/merit evaluations, compensation requests, performance corrective actions, terminations, and new faculty positions to be opened. Facilitate immigrant/permanent resident status for faculty and staff. managing review administration, and financial approvals, requiring a high level of discretion and organizational skill. (20%) Has overall responsibility for smooth functioning of the department. Administers all aspects of the office including appointments, communication, travel, and coordination of workflow between departments. Keeps the Chair's calendar, schedules meetings, and communicates department-wide messages from the Chair. Ensures the department runs efficiently by managing travel requests and reimbursements for faculty, staff, and students. Facilitate communication between department and the university. Acts as liaison between the department and the university, coordinating responses and materials from other department assistants to meet Dean or Basic Science Chair requests. Maintains department video boards and creates flyers/promotional materials as needed. Coordinate workflow between departments as needed. Coordinates interdepartmental workflow to meet requirements of Dean or Basic Science Chair projects. Interacts with other department assistants to gather and organize necessary materials and responses. Perform varied duties of an administrative/clerical nature requiring accuracy, such as seminar invites, candidate/speaker interview requests, maintaining common supplies, and ensuring the general appearance of the department's administrative area. Also includes preparing highly confidential faculty review documentation, promotion and tenure paperwork, requiring discretion and attention to detail. (10%) May authorize routine department expenditures, prepare or assist in preparing budgets, reconcile monthly expense statements, budget analysis/forecasting, expense reports. Authorizes routine expenditures such as general supply ordering and procurement. Prepares budgets, reconciles monthly expense statements (including P-card, Travel and Expense-card, and D-card), performs budget analysis and forecasting, and prepares expense reports. Also sets up and monitors petty cash accounts. (15%) NONESSENTIAL FUNCTIONS Plan and organize meetings and initiate necessary correspondence with attendees; take minutes. (5%) Maintain department files, including confidential records (e.g., budget reports). Involved with more complex/difficult matters; prepare correspondence and reports for the chair. (2%) Perform other duties as assigned. (3%) CONTACTS Department: Daily contact with Pharmacology faculty, staff, and students to exchange information. University: Regular contact with Human Resources, Procurement, General Accounting, and School of Medicine Admin Offices. Regular contact with other university departments that department faculty are associated with to exchange information. External: Extensive contact with external travel and accommodation vendors to exchange information. Extensive contact with external associates of principal investigators to arrange travel. Frequent contact with faculty outside of Case Western Reserve University for collaboration and recruitment. Students: Daily contact with students to exchange information. SUPERVISORY RESPONSIBILITY This position has no direct supervision of staff employees. QUALIFICATIONS Experience: 5 or more years of related administrative experience required. Education: High school education required. College degree preferred. REQUIRED SKILLS Excellent communication skills: Understanding written sentences and paragraphs in work related documents. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communicating effectively in writing as appropriate for the needs of the audience. Talking to others to convey information effectively. Ability to actively learn - understanding the implications of new information for both current and future problem-solving and decision-making. Ability to operate copy and fax machines to perform calculations and produce documents. Excellent organizational and time management skills required. Must be able to work independently and stay on task. Ability to work with individuals at all levels of the organization, including physicians, researchers, administrators, and other ancillary staff. Expertise regarding scheduling/spreadsheet and data analysis programs. Experience with PeopleSoft Financials preferred. High-level accounting skills. Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. Ability to meet consistent attendance. Ability to interact with colleagues, supervisors, and customers face-to-face. WORKING CONDITIONS General office environment. The employee will perform repetitive motion using computer mouse and keyboard to type. EEO Statement Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. Reasonable Accommodations Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at ************ to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis. .

Title Code: Temp: Support Assistant This position is posted to create a pool of candidates. Eligible Candidates will be contacted as positions become available at this school. Under the direction of the supervising teacher or administrator, Temporary Support Assistants (TSA) assists teachers with the physical, emotional, behavioral, and instructional needs of students at the Preschool/PreK, elementary and secondary grade levels. Supervision of students throughout the school day, both in the school building and on work sites, includes carrying out instructional tasks, supporting self-care, and collecting data as outlined by professional staff based upon individual student objectives. Employee(s) must be capable of performing any and all of the listed duties individually or independently which may vary based upon their work location/assignment and available staffing. ESSENTIAL DUTIES/RESPONSIBILITIES Participates in routine supervision of students throughout the school day within the school building and/or worksite /community environment; to include assisting on/off bus, lifting, pushing students in equipment and monitors entry and exit of students to assure they get to the correct location. Assists students with performing and developing proper social behavior, personal hygiene and self-help skills including, but not limited to, toileting (i.e., changing diapers and soiled clothing), feeding, grooming as assigned by the position throughout the school day and/or while at off-site locations. Supports students during instruction and other curriculum tasks, including reinforcing subjects initially introduced by the teacher in one-on-one or small groups, and implements instructional plans and activities as designated by the job coach and/or teacher. Provides reinforcement techniques to keep students focused and on task. Observes and manages behavior of students in the classroom, lunch areas, playground, and other learning environments according to approved procedures. Observes and gathers data regarding student performance on instructional and behavioral goals and provide data collection to the supervising teacher. Supports students with social, emotional, and behavior concerns including the implementation of behavior strategies and supports. Follows AACPS policies & procedures while assisting students and staff in the building and off-site work training activities and/or community-based settings. Participates in professional development; attends workshops and in-service training for all specialized related care needs, seizures, disruptive behavior, etc. as provided by Board of Education. Performs other related duties as assigned within the same classification or lower. MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education * High School Diploma or Equivalency Certificate required. * Some College Level Courses in the field of child development with specific applications to the area of special education required. Experience * None Knowledge, Skills, Abilities and Other Characteristics Ability to exercise considerable patience and the ability to work with physically, mentally, emotionally, and/or multiple disabilities students. Job requires direct in-person provision of service, therefore punctual, regular and predictable attendance is essential. Ability to employ a variety of teaching styles to respond to the needs of diverse learners. Demonstrated ability to effectively work and communicate with diverse populations. Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment. * Hold or be eligible for Driver's License (DL) Class C Non-Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required; and * Daily access to reliable transportation. Driving Requirements * Driving is required to conduct bona fide Board business that is within the scope of employment in this position. * Personal Vehicle LEADERSHIP ROLE * N/A PHYSICAL DEMANDS/WORKING CONDITIONS The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands Standing: under 1/3 percent of the time Walking: between 1/3 and 2/3 percent of the time Sitting: between 1/3 and 2/3 percent of the time Keyboarding: under 1/3 percent of the time Talking: between 1/3 and 2/3 percent of the time Hearing: between 1/3 and 2/3 percent of the time Driving: between 1/3 and 2/3 percent of the time As required by the duties and responsibilities of the position. Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job. * No special vision requirements Work Environment Location * Office, school or similar indoor environment: over 2/3 percent of the time Noise Level * Moderate: between 1/3 and 2/3 percent of the time Weight & Force Lifting and carrying requirements * Up to 50 pounds: between 1/3 and 2/3 percent of the time Travel Requirements * 20% daily day travel within the county to assist at locations (other schools, parks, libraries) as needed. JOB INFORMATION Approved Date: 7/1/2023 Established Date: 9/5/2014 Title Code: D33019 Title: ASSISTANT SUPPORT: TEMPORARY Alternate Title: Assistant: Support Temporary Reports to Generic: Manager;Principal Reports to Specific: ORGANIZATION Division: Varies Business Unit: Department: Negotiated Agreement: N/A HR JOB INFORMATION Unit: 0 Days Worked: 191; 195; 260 FLSA Exemption Status: Non-Exempt Grade: Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Temp-Terms of Employment) Essential Job: Months Worked: 10;12 Hours Worked: 7;7.5 Job Family: Educational Support Services Sub-Function: Classroom Assistants

Posting Details Posting Details Business Title Administrative Assistant 2 Posting Category Administrative Support/Clerical Salary Grade 30 Salary Plan Classified - CWA Hiring Range /Pay Rate Department Center for Civics, Culture and Society Department Description Position Location Main Campus FTE 1.00 Job Summary In 2023, the State of Ohio established and funded the Center for Civics, Culture, and Society at Cleveland State University, with a statutory mission to "conduct teaching and research in the historical ideas, traditions, and texts that have shaped the American constitutional order and society." ORC § 3335.39. The Center for Civics, Culture and Society at Cleveland State University is a multidisciplinary university center that will conduct teaching, research, and public programming concerning the core texts and great debates of Western civilization; the principles, ideals, and institutions of the American political order; and the foundations of responsible leadership and informed citizenship. The Center is an independent academic unit within the University, and one of a growing cadre of similar centers of civic thought and leadership in Ohio and throughout the country. The Center for Civics, Culture, and Society is conducting a search for an Administrative Assistant, a person who will work closely with the leadership team and faculty to build the Center into the flourishing academic community described in ORC § 3335.39. As with all members of the Center, the administrative assistant will support the Center's mission. Oversees internal office coordination and administrative support, by serving as the first point of contact in the office. Manages scheduling and event coordination for staff and leadership. Processes invoices, purchase orders, reimbursement, and expense reports while assisting with budget monitoring and financial tracking. Assistant with project and program support on administrative tasks. Assists with new employee onboarding. Performs other functionally related duties as assigned. Minimum Qualifications High school diploma, GED, or state recognized equivalent. Three (3) years of customer service work experience in an office environment. Experience with budgeting and financial tracking. Commitment to the Center's statutory mission. In-person attendance is required, unless arrangements are agreed upon with the Director Preferred Qualifications Ability to handle confidential information appropriately and with discretion. Associate degree preferably in business administration or related field. Experience working in higher education. Experience with a purchasing tracking system. Knowledge, Skills, and Abilities (KSAs) Effective written and verbal communication skills, organizational skills, and decision-making abilities. Excellent interpersonal skills and have a "Customer Focus" attitude and delivery. Ability to effectively engage with team members when issues arise to ensure appropriate communication and develop effective resolution plans. Ability to meet deadlines and tackle emergencies and difficult situations. Ability to multi-task in fast paced environment. Ability to maintain budget and billing records. Skilled at designing or setting up manual and electronic files. Skilled at operating standard office equipment. Proficient in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint. Requisition Number PT0703702S Date grant, position, or appointment expires (For Funds Available, Temporary, and Waiver of Posting 06/30/2026 Special Instructions to Applicants Applicant Instructions Offer of employment is contingent on satisfactory completion of the University's verification of credentials and other information required by law and/or University policies or practices, including but not limited to a criminal background check. Applications will be exclusively accepted online at *************************************************** Mailed or emailed application materials will not be accepted. Hours per week 40 Work Schedule Monday-Friday, typically 8:00am- 5:00pm. Advertising Copy Full Time/Part Time Full Time Posted Date 09/29/2025 Close Date/Application Deadline Open Until Filled Yes Review Begins 10/06/2025 Tentative Start Date

In 2023, the State of Ohio established and funded the Center for Civics, Culture, and Society at Cleveland State University, with a statutory mission to conduct teaching and research in the historical ideas, traditions, and texts that have shaped th Administrative Assistant, Administrative, Assistant, Education, Leadership

In 2023, the State of Ohio established and funded the Center for Civics, Culture, and Society at Cleveland State University, with a statutory mission to "conduct teaching and research in the historical ideas, traditions, and texts that have shaped the American constitutional order and society." ORC § 3335.39. The Center for Civics, Culture and Society at Cleveland State University is a multidisciplinary university center that will conduct teaching, research, and public programming concerning the core texts and great debates of Western civilization; the principles, ideals, and institutions of the American political order; and the foundations of responsible leadership and informed citizenship. The Center is an independent academic unit within the University, and one of a growing cadre of similar centers of civic thought and leadership in Ohio and throughout the country. The Center for Civics, Culture, and Society is conducting a search for an Administrative Assistant, a person who will work closely with the leadership team and faculty to build the Center into the flourishing academic community described in ORC § 3335.39. As with all members of the Center, the administrative assistant will support the Center's mission. Oversees internal office coordination and administrative support, by serving as the first point of contact in the office. Manages scheduling and event coordination for staff and leadership. Processes invoices, purchase orders, reimbursement, and expense reports while assisting with budget monitoring and financial tracking. Assistant with project and program support on administrative tasks. Assists with new employee onboarding. Performs other functionally related duties as assigned. Minimum Qualifications High school diploma, GED, or state recognized equivalent. Three (3) years of customer service work experience in an office environment. Experience with budgeting and financial tracking. Commitment to the Center's statutory mission. In-person attendance is required, unless arrangements are agreed upon with the Director. Preferred Qualifications Ability to handle confidential information appropriately and with discretion. Associate degree preferably in business administration or related field. Experience working in higher education. Experience with a purchasing tracking system.

The Department of Chemical and Systems Biology is seeking a 100% FTE Administrative Associate 3 (Hybrid) to provide administrative support to several faculty and their labs members with limited supervision. The ideal candidate will be comfortable working independently as well as within a team, demonstrate outstanding communication and relationship building skills, have an attention to details, and be proactive and multi-task with ease. With 12 faculty, 49 graduate students, and 44 postdoctoral fellows, the department seeks to advance biomedical science through molecular and quantitative approaches, focusing on basic science research and translating laboratory discoveries into new clinical therapies. The department is one of the premier systems biology departments in the country, attracting stellar graduate students and fellows who advance to positions as top scientists and academic leaders in their field. Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values, innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * This position is based on the Stanford University campus, and the candidate will have the option of working under a hybrid work arrangement, subject to operational needs. * - Other duties may also be assigned The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at ************************. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. DESIRED QUALIFICATIONS: Bachelor's degree preferred. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 108059 * Work Arrangement : Hybrid Eligible

University Payables . Under the general supervision of a designated supervisor, independently perform a variety of highly complex technical and functional duties of University Payables. The Vendor Services section provides an important role in establishing and maintaining relationships with external vendors. This position may be available for remote work. It is a fast-paced, high-volume, and engaging position with a variety of responsibilities that impact nearly every corner of the University. Duties & Responsibilities * Create, maintain, and update vendor records in the University's databases to ensure the accuracy and completeness of vendor profiles. This requires a variety of critical-thinking skills, an understanding of the University's systems, and the utilization of Robot Process Automation (RPA), as applicable. * Serve as the front-line of defense against fraudulent attacks, utilizing a variety of critical thinking skills and resources such as: querying the Internal Revenue Service Database to verify tax information, performing searches on other platforms for any governmental restrictions, and utilizing other open-source information gathering tools. * Perform activities to educate and facilitate vendor understanding of University invoicing, payment terms, practices, and payment requirements. Serve as a subject matter expert when responding to emails, telephone calls, or directing questions to the appropriate unit. This includes responding to a variety of questions about a multitude of situations, even those unrelated to the core duties of University Payables. * Coordinate, assist, and advise campus units' use of vendor records in Chrome River software and assist with the completion of payments. * Maintain a professional working relationship with external vendors and University units on all campuses by serving as a subject matter expert and liaison between campus customers and University Payables to promote understanding of accounts payable policies and procedures. Utilize communication skills to resolve discrepancies and solve a variety of problems. * Based upon acquired knowledge of University Systems and procedures, compose correspondence or make phone calls to both outside vendors and campus units to provide and solicit information in the resolution of problems. Contact departments or vendors to resolve questions concerning discrepancies in legal name, tax identification numbers (TINs), remittance addresses, or any other issue that presents an obstacle to maintaining accurate data in the University's systems. * Actively participate in identifying, developing, and, with appropriate approval and direction, implementing strategies for process and efficiency improvements related to Accounts Payable Vendor Support. Contribute to the development of written procedures for both internal and external training needs. Participate in the formulation and implementation of policies/procedures related to Accounts Payable functions. * Assist in the preparation of 1099 tax forms, as needed. * Perform other duties appropriate for a Business/Administrative Associate classification, such as representing University Payables in cross-functional meetings and/or serving on various committees. Actively participate in and contribute to University Payables' meetings and activities. Minimum Qualifications 1. Bachelor's degree in business administration, management, or a field related to the position. 2. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) Preferred Qualifications 1. Certified Accounts Payable Associate (CAPA) certification from the Institute of Financial Operations or equivalent. 2. Experience acquired in a higher education environment, preferably at the University of Illinois. 3. Experience or knowledge of banking systems and processes such as ACH (direct deposit), electronic payment methods, etc. 4. Knowledge of high-volume data processing and validation standards. Familiarity with computer or robot automation processing. Knowledge, Skills and Abilities * Comprehensive knowledge of generally accepted accounting principles and accounts payable best practices. Familiarity with the Business and Financial Policies and Procedures Manual of the University of Illinois, the State of Illinois, and University procurement statutes, regulations, and procedures. * Excellent organizational, communication, and management skills. Interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships. Ability to handle multiple tasks simultaneously and meet deadlines with accuracy. * Strong computer software skills in Microsoft Suite, including proficiency with Microsoft Outlook, Word, Excel, and OneNote; Prefer experience with Banner Finance, Banner Document Management, and iBuy applications. * Ability to work independently and exercise good judgment and discretion in the performance of all work assignments. Ability and willingness to perform at consistently high levels and to demonstrate initiative in the performance of duties. Appointment Information This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible. The budgeted salary range for the position is $48,000 to $51,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Sponsorship for Work authorization is not available for this position. System Office jobs such as this one are not eligible for the Referral Program. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on Sunday, January 25th, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Bree Smith at *********************. For questions regarding the application process, please contact ************. At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive. Champaign-Urbana Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu. Requisition ID: 1034546 Job Category: Professional and Administrative Apply at: *************************

This job posting is not for any specific role that is currently open. Instead, applying to this posting allows IDEA to gather your information and assess your fit and move quickly once our team identifies an available opportunity for the 2026-2027 Academic Year with an intended start in July 2026. Please continue to monitor our Career Site and apply to any current vacancies that match your interests. Role Mission: IDEA Administrative Coordinators provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality. What We Offer Compensation: Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11. Other Benefits: We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include: Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation. Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability. Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost. Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable. What You Bring -- Competencies Qualifications: Education: High school diploma required, associate's or bachelor's degree preferred Experience: 2+ years' experience working in an administrative support position Knowledge and Skills: High-level proficiency with Microsoft Office Proficient keyboarding skills Effective organization, communication, and interpersonal skills Exceptional organizational skills Ability to follow written instructions Experience working in an administrative support position Ability to think proactively and work with minimal direction Ability to pleasantly communicate with all levels of staff and the public What You'll Do -- Accountabilities Responsibilities Manage principal's correspondence, including answering incoming phone calls, emails, and letters Plan, prepare, and update principal's calendar Schedule events and plan logistics for meetings Reconcile credit cards and prepare monthly expense reports Other duties as they arise including but not limited to covering the front office during Receptionist lunch breaks or vacancies Provide student supervision during lunch/recess duty Complete duty assignments during school dismissal (may include walker escorting, bus loading, car-rider loading, front office phone communication) Call families of absent students each day Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume Coordinate with campus leaders and grade level team leaders to ensure regular family communications occur through newsletters, social media, and school events Onboard new students and families throughout the year as needed on behalf of principal Prepare and manage employee break and supply rooms (may include organizing, decorating, restocking, or cleaning as needed) Receive deliveries and enter into purchasing system to ensure accurate and timely vendor payments We look for Team and Family who embody the following values and characteristics: Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college Has demonstrated effective outcomes and results, and wants to be held accountable for them Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly Works with urgency and purpose to drive student outcomes Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change Seeks and responds well to feedback, which is shared often and freely across all levels of the organization Works through silos and forges strong cross-departmental relationships in order to achieve outcomes We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students About IDEA Public Schools At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools. IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report's top high schools lists. IDEA serves over 80,000 college-bound students in 143 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college. When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. Staff Culture and Belonging At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here! To Apply Please submit your application online through Jobvite. It's in your best interest to apply as soon as possible. IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at **************.

Secretarial and Office Personnel District: Hamilton County ESC Position Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: High School diploma. Minimum 3-5 years experience working in early childhood settings experience in special education preferred. Strong written and verbal communications and organizational skills. Strong technology literacy Strong problem solving and ability to work independently Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: Adhere to the Mission and Vision of Hamilton County ESC. Support recordkeeping and data entry for Special Services and Mental Health Departments. Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. Understanding of universal design of early childhood classrooms and early childhood best practice. Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. Manage and track Special Services inventory. Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. Broad understanding of IDEA services. Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.

Position Title Administrative Coordinator Position Type Classified Department Family & Community Medicine Full or Part Time Full Time Pay Grade BW6 Information Department Specific Information Starting Pay Rate Range: $18.12 - $21.44, commensurate with experience. Summary Provide administrative support typically operational or procedural in nature for designated office or department. Handles special projects and supports the mission of the department and its programs. Principal Functional Responsibilities Administrative Support: Provide administrative and project support to the office; serve as point of contact and liaison between the office and internal and external and outside constituencies relative to activities and needs of the office, resolution of issues, projects and other administrative functions. Office Management: Provide organizational support for office administration which may include website updates, calendar management, travel arrangements, expense reimbursement processing, work requests for IT and maintenance, equipment and supply ordering, and purchase requisitions. Special Projects: Participate in special projects or initiatives as assigned. Collaborate with team members to achieve project goals. Data Management: Collect, maintain and monitor data and databases to support the needs and operations of the department. Update databases, documents, website, etc. as changes occur. Other Duties: Performs other duties as assigned. Qualifications * High School diploma plus two years of college coursework (Associate Degree) OR equivalent years of experience. * Proficient in Microsoft Office Suite, particularly in Excel. * Three years related work experience in an administrative / department coordinator role. Preferred Qualifications * Experience in higher education Physical Requirements Must be able to utilize a phone, computer and other office equipment. Posting Detail Information NEOMED Campus Safety Guidelines In an effort to keep our campus community as healthy and safe as possible, NEOMED may require vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience. Close Date

Position Title Administrative Coordinator Position Type Classified Department General Dentistry Full or Part Time Full Time Pay Grade BW6 Information Department Specific Information Starting rate range $18.12 - $21.44, commensurate with experience. Summary Provide administrative support typically operational or procedural in nature for designated office or department. Handles special projects and supports the mission of the department and its programs. Principal Functional Responsibilities Administrative Support: Provide administrative and project support to the office; serve as point of contact and liaison between the office and internal and external and outside constituencies relative to activities and needs of the office, resolution of issues, projects and other administrative functions. Office Management: Provide organizational support for office administration which may include website updates, calendar management, travel arrangements, expense reimbursement processing, work requests for IT and maintenance, equipment and supply ordering, and purchase requisitions. Special Projects: Participate in special projects or initiatives as assigned. Collaborate with team members to achieve project goals. Data Management: Collect, maintain and monitor data and databases to support the needs and operations of the department. Update databases, documents, website, etc. as changes occur. Other Duties: Performs other duties as assigned. Qualifications * High School diploma plus two years of college coursework (Associate Degree) OR equivalent years of experience. * Proficient in Microsoft Office Suite, particularly in Excel. * Three years related work experience in an administrative / department coordinator role. Preferred Qualifications * Experience in higher education. Physical Requirements Must be able to utilize a phone, computer and other office equipment. Posting Detail Information NEOMED Campus Safety Guidelines In an effort to keep our campus community as healthy and safe as possible, NEOMED may require vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience. Close Date

Position Title Administrative Coordinator Position Type Classified Department College of Medicine, Office of the Dean Full or Part Time Full Time Pay Grade BW6 Information Department Specific Information Serves as front desk receptionist. Starting Pay Rate Range: $18.12 - $21.06, commensurate with experience Summary Provide administrative support typically operational or procedural in nature for designated office or department. Handles special projects and supports the mission of the department and its programs. Principal Functional Responsibilities Administrative Support: Provide administrative and project support to the office; serve as point of contact and liaison between the office and internal and external and outside constituencies relative to activities and needs of the office, resolution of issues, projects and other administrative functions. Office Management: Provide organizational support for office administration which may include website updates, calendar management, travel arrangements, expense reimbursement processing, work requests for IT and maintenance, equipment and supply ordering, and purchase requisitions. Special Projects: Participate in special projects or initiatives as assigned. Collaborate with team members to achieve project goals. Data Management: Collect, maintain and monitor data and databases to support the needs and operations of the department. Update databases, documents, website, etc. as changes occur. Other Duties: Performs other duties as assigned. Qualifications * High School diploma plus two years of college coursework (Associate Degree) OR equivalent years of experience. * Proficient in Microsoft Office Suite, particularly in Excel. * Three years related work experience in an administrative / department coordinator role. Preferred Qualifications Experience in higher education Physical Requirements Must be able to utilize a phone, computer and other office equipment. Posting Detail Information NEOMED Campus Safety Guidelines In an effort to keep our campus community as healthy and safe as possible, NEOMED may require vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience. Close Date