Administrative Support Specialist jobs at University of Oklahoma - 40 jobs

Required Education and Experience: High School diploma or GED AND: 12 months office, clerical or administrative support experience. Skills: Working knowledge of office procedures General office and customer service skills Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Must be detail oriented for accuracy of data and information Highly organized and able to handle multiple projects and deadlines Ability to complete tasks in an efficient and timely manner Ability to multitask and meet deadlines in a timely manner Ability to work in stressful situations Ability to communicate well and build rapport with students, faculty and staff Ability to work independently and as a team player Certifications\: None Advertised Physical Requirements: Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach. Environmental: Standard office environment. Departmental Preferences: Experience working in higher education Experience with university systems Supervision: No supervisory duties Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing. Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. The Academic Success Center (ASC) promotes undergraduate retention and persistence efforts through data-informed student success initiatives including tutoring services, course assessment and placement, faculty and peer mentoring, college transition courses, and student leadership opportunities. This university-wide student success unit endeavors to cultivate, support, and celebrate academic excellence for students across all disciplines at the University of Oklahoma. The Administrative Support Specialist offers administrative support to the Associate Provost Office of the Academic Success Center. Essential Duties: Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks. Assists with front desk coverage and student support in the Academic Success Center Serves as a point of contact for student inquiries, including scheduling and appointment assistance Serves as a contact person for employees or the outside public this includes answering questions, provides information and handles complaints for internal and external customers Serves as a liaison with offices on and off campus Schedules various appointments for office personnel and ensures administrative details are completed Receives incoming calls for the office and refers calls to appropriate personnel Records messages or responds to caller with routine information Monitors and orders supplies for the office May sign associate forms as authorized by the supervisor Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor Drafts replies to such correspondence with minimal instruction Prepares various reports such as office supply expenditures and student or resident rotation schedules Distributes various forms of information to office personnel such as mail or newsletters Oversees data and record maintenance, to include but not limited to student files, inventory, personnel, and other office files Maintains office files that may be of a confidential nature such as personnel information Distributes various forms of information to office personnel such as mail or newsletters Develops informational and promotional materials Assists with website, social media, and newsletters as needed Schedules and attends events and meetings Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought. Performs various duties as needed to successfully fulfill the function of the position Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Campus OSU-Stillwater Contact Name & Email Brenda Dawes, ************************ Work Schedule Monday through Friday 8:00 am-5:00 pm Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $20.00 Hourly Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 2026-01-23 to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter, and contact information for three professional references. About this Position The OSU Institute for Teaching and Learning Excellence seeks a highly organized, detail-driven, and customer service oriented individual to serve as the Administrative Support Specialist. This role processes position openings, employment forms, travel requests, and payroll for the Office of Individual Study. The specialist hires and supervises the front desk student receptionists, handles department key inventory, serves as back up for fiscal deposits, and fulfills various administrative support functions. This position requires strong communication and organizational skills, the ability to manage multiple tasks simultaneously, and a commitment to providing excellent customer service.The Administrative Support Specialist has a vital role in ensuring ITLE operates efficiently. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Admin Supp Spclt I: Highschool and 1 year of clerical/customer service experience. Admin Supp Spclt II: Highschool and 2 years of clerical/customer service experience. Admin Supp Spclt Sr: Highschool and 3 years of clerical/customer service experience. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Keyboarding/typing at minimum 35 cwpm, personal computer experience required, Word, Excel, Outlook, knowledge of human resources principles, ability to work and communicate effectively with university offices, public and co-workers, ability to maintain compliance with OSU and State policies and procedures Preferred Qualifications Associate's Two years plus college or technical: Human Resources, Payroll Administration 3-4 years with 1-2 at OSU Skills, Proficiencies, and/or Knowledge: Understanding of OSU systems and software: Travel, AIRS Deposits and Accounts Receivables, Banner 9, UKG, PageUp, OSU Payroll approval system, Online EPAFs

Campus OSU-Stillwater Contact Name & Email Jeannette Parrish, ***************************** Work Schedule Monday- Friday, 8am-5pm with occasional evenings and weekends for special events. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $17.50 Hourly Special Instructions to Applicants Please include: a Resume, Cover Letter, and contact information for Three Professional References. About this Position We are excited to announce an opportunity to join our team as an Administrative Support Specialist I-II! This role is perfect for an organized, detail-oriented, and proactive individual who thrives in a collaborative academic environment. As the Academic Department Assistant, you will play a vital role in supporting the daily operations of the department. You will work closely with faculty, staff, and students to ensure smooth administrative processes and contribute to the success of the department's academic and research goals as well as lab operations. This position provides administrative support to the School of Hospitality and Tourism Management (HTM) in the Spears School of Business. It serves as a resource for HTM faculty, staff, and students. The position is responsible for: completing paperwork related to travel requests and reimbursements; purchase requests; new hire paperwork; textbook orders and other administrative functions supporting the HTM academic offices and labs. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Administrative Support Specialist I: 1 year of clerical/customer service experience. Administrative Support Specialist II: 2 years of clerical/customer service experience. Certifications, Registrations, and/or Licenses: Must currently be a notary or be willing to become one. Spears will cover the cost of obtaining/renewing the commission and other required expenses. Skills, Proficiencies, and/or Knowledge: Must have ability to accomplish tasks without supervision. Must have strong organizational, and interpersonal skills. Must have ability to meet deadlines and handle competing multiple priorities. Must be able to maintain confidentiality of sensitive information. Preferred Qualifications Bachelor's Business Management, Communications, or related degree area Three to five years administrative assistance in higher education

Campus OSU-Stillwater Contact Name & Email Jeannette Parrish, ***************************** Work Schedule Monday through Friday, 8 am-5 pm with occasional nights and weekends for Special Events. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $17.50 Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position This position provides administrative support to the Management Department in the Spears School of Business. The Administrative Support Specialist is responsible for completing paperwork related to travel requests and reimbursements; purchase requests; faculty, graduate assistants/associate and student workers assignments; textbook orders and other administrative functions. The position serves as a resource for Management faculty and students. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Administrative Support Specialist I - HS/GED and 1 year of clerical/customer service experience. Administrative Support Specialist II - HS/GED and 2 years of clerical/customer service experience Skills, Proficiencies, and/or Knowledge: Ability to accomplish tasks without supervision; strong managerial, organizational, and interpersonal skills; attention to details; ability to meet deadlines and handle multiple priorities; excellent oral and written communications skills; service-oriented attitude; computer proficiency including Microsoft Word and Excel; must be able to maintain confidentiality of sensitive information. Preferred Qualifications Bachelor's Three to five years administrative assistance in higher education

Campus OSU-Stillwater Contact Name & Email Jeannette Parrish, ***************************** Work Schedule Monday- Friday, 8am-5pm with occasional nights and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $17.50 Hourly Special Instructions to Applicants Please include: Resume, Cover Letter, and contact information for three professional references. About this Position Join Our Team at the Spears School of Business! Are you a detail-oriented, self-motivated professional with a passion for supporting academic excellence? The Spears School of Business at Oklahoma State University is seeking a dynamic Administrative Support Specialist I-II to provide high-level administrative support to our Finance and Economics departments. What You'll Do: Coordinate departmental operations, including travel, purchasing, and payroll processing Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs Manage course scheduling, textbook orders, and classroom reservations Serve as the first point of contact for visitors, students, and faculty Assist with faculty recruitment logistics and assemble tenure and promotion packets Maintain departmental records and calendars with precision and confidentiality Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Admin Supp Spclt I: Highschool and 1 year of clerical/customer service experience. Admin Supp Spclt II: Highschool and 2 years of clerical/customer service experience. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Ability to accomplish tasks without supervision; strong managerial, organizational, and interpersonal skills; attention to details; ability to meet deadlines and handle multiple priorities; excellent oral and written communications skills; service-oriented attitude; proficient with Microsoft Word and Excel; must be able to maintain confidentiality of sensitive information. Preferred Qualifications Bachelor's Two to Three years administrative assistance in higher education

Campus OSU-Stillwater (Prairie Arts Center) Contact Name & Email Meghan Brasuell, *************************** Work Schedule This position works on-site at the Prairie Arts Center with an irregular schedule. The center is open to the public Tuesday through Saturday, and the typical schedule is Tuesday - Saturday, 10:30am - 6:30pm, with occasional special events or operational needs outside those days/hours that will be required. Appointment Length Regular Continuous/Until Further Notice Hiring Range $39,000 - $51,500 Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position Join Our Creative Team at the Prairie Arts Center! Position: Arts Administrative Assistant Are you passionate about the arts and love keeping things organized? The Prairie Arts Center is looking for a dynamic, detail-oriented Arts Administrative Assistant to help us bring creativity to our community! This is more than just an office job - it's a chance to be at the heart of a vibrant arts community. You'll play a key role in supporting our mission to provide accessible arts education and enriching experiences for people of all ages. From managing finances and coordinating programs to welcoming visitors and crafting engaging social media content, your work will directly impact the artists, students, and families we serve. Why You'll Love Working Here Creative Environment: Work in a space filled with inspiration, color, and community spirit. Meaningful Impact: Help shape arts programming that brings joy and learning to hundreds of people. Collaborative Culture: Join a small, passionate team that values your ideas and contributions. Variety & Growth: No two days are the same - you'll gain experience in finance, customer service, marketing, and arts education. Work Schedule & Physical Requirements This position works on-site at the Prairie Arts Center with an irregular schedule. The center is open to the public Tuesday through Saturday, and the typical schedule is 10:30am - 6:30pm, with flexibility required for special events or operational needs. Occasional lifting and moving of art supplies, equipment, and materials up to 25-50 pounds is required. Event setup may include moving tables and chairs. Key Responsibilities Financial & Administrative Management Coordinate payroll and supervise part-time staff and contract workers Track budgets, reconcile expenses, and maintain financial records Purchase supplies and equipment to keep the center running smoothly Office Operations & Customer Service Be the friendly face (and voice!) of the center - answering phones, emails, and greeting visitors Manage class registrations, cancellations, and payment communications Keep our calendar, inventory, and filing systems organized Maintain and update our email database to support outreach and marketing Programming & Creative Support Assist with class and event planning alongside the Director and Education Coordinator Help recruit and support instructors Assist with updating website content and managing social media with engaging posts Occasionally support adult art classes with setup and instruction Who We're Looking For Organized and detail-oriented with strong financial and administrative skills A great communicator with a welcoming, customer-first attitude Self-motivated and able to work independently A team player who thrives in a creative, collaborative environment Passionate about the arts and community engagement Ready to make a difference through creativity? Apply today and become part of a team that believes in the power of art to connect, inspire, and transform. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) 5 years of clerical/customer service experience Certifications, Registrations, and/or Licenses: Willingness to become a notary public (training and fees covered by organization) Skills, Proficiencies, and/or Knowledge: Experience with administrative and bookkeeping functions Proficiency in accounting software and Microsoft Office Suite Strong organizational and time management skills Excellent written and verbal communication abilities Customer service experience Ability to manage multiple priorities and meet deadlines Attention to detail and accuracy in financial record-keeping Preferred Qualifications Bachelor's in Arts and/or humanities 3 years of experience Skills, Proficiencies, and/or Knowledge: Experience in arts administration or nonprofit organizations Familiarity with database management systems Knowledge of social media platforms and website content management Background or interest in arts education Experience with payroll processing

Hamm Institute for American Energy | Oklahoma State University Work Schedule Normal working hours are M-F, 8:00am - 5:00pm. Work outside normal hours is sometimes required due to special projects and deadlines. Appointment Length Regular Continuous/Until Further Notice Hiring Range $14.00 - $20.00 per hour Special Instructions to Applicants Applicants should include a resume, a cover letter, and the names, addresses (including e-mail addresses), and telephone numbers of three professional references. Applications must be submitted electronically and will be accepted until a successful candidate is selected. About this Position Provides high-level administrative support to the Director, Assistant Director, and the Institute as a whole. Responsibilities include managing calendars, communications, and workflows to ensure efficient operations. Serves as a point of contact for internal and external stakeholders, requiring strong organizational, communication, and problem-solving skills. Duties include preparing agendas, presentations, reports, and correspondence; coordinating meetings and events; overseeing office operations; and assisting with special projects and initiatives as assigned. Major Job Responsibilities (detailed essential functions of the position): Calendar and Schedule Management: Coordinating and maintaining complex calendars, scheduling appointments, meetings (virtual and in person), and travel arrangements Communication Management: Screening calls, managing correspondence, drafting communications, and acting as a liaison between industry partners and various high-level stakeholders. Meeting and Event Planning: Arranging logistics for meetings, conferences, and special events, including venue selection, catering, and material preparation. Document Preparation and Management: Creating presentations, reports, and other documents for internal and external use, as well as maintaining and organizing files and records. Problem-Solving and Decision-Making: Utilizing strong problem-solving skills and good judgment to address issues and make decisions on behalf of the Institute. Confidentiality and Discretion: Handling sensitive information with discretion and maintaining confidentiality. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Five years of administrative support experience working with director-level positions or above in a dynamic and fast-paced environment. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Highly motivated self-starter with excellent organizational, communication, and interpersonal skills (strong skills in both oral and written communication) Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and related technologies Ability to adapt to changing priorities with flexibility and professionalism Strong initiative in supporting organizational productivity and effectiveness Preferred Qualifications Bachelor's 10 years relevant, professional experience. Skills, Proficiencies, and/or Knowledge: The ideal candidate enjoys a fast-moving environment that values agility and responsiveness and excels at balancing competing priorities and delivering high-quality work on tight timelines.

Campus OSU-Stillwater Contact Name & Email Gina Peek, ********************* Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $14.00 - $20.00 Hourly Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 01/05/2026 to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position Provide direct administrative support to the Associate Dean for Extension and Engagement, contributing to the efficient and effective operation of the unit. This position requires strong organizational skills, confidentiality, and written and verbal communication. Responsibilities include managing schedules, coordinating meetings and travel, maintaining records, and serving as a liaison within and outside the university. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Five years of related experience. Post-secondary education may substitute for years of required experience. Certifications, Registrations, and/or Licenses: Valid driver's license Skills, Proficiencies, and/or Knowledge: Strong computer skills (Microsoft Office Suite, Teams, OneDrive) Excellent verbal and written communication Ability to multitask, work independently, and maintain confidentiality Experience with project coordination and critical thinking in calendar prioritization Preferred Qualifications Bachelor's Experience supervising staff and managing a busy professional office Seven years of executive or comparable support experience

Campus OSU-Oklahoma City Contact Name & Email Tiffany Smith, *************************** Appointment Length Regular Continuous/Until Further Notice Hiring Range $15.00 - $15.52 Hourly Performs skilled administrative and clerical duties including basic level accounting utilizing Excel spreadsheets under limited supervision to assist the Dean. Handles finances, including reporting, purchasing and some payroll activities. Works with faculty, staff, students, departments and other schools. Essential Job Functions: Effectively manages all communications between students, school personnel, and other staff. Resolves issues, staying within scope of position. Types, compiles, prepares and composes documents, reports, bulletins, and written communications. Coordinates collection and preparation of operating reports such as termination and new hire Request and Personnel Action Forms, budget expenditures, statistical records of performance data and student information. Handles all finances including preparation and filing purchase orders and requisitions through OK Corral, coding invoices, handling credit card transactions, etc. under the direction of the Dean. Assists with inventory and basic revenue bookkeeping activities and prepares necessary financial reports. Tracks expenditures. Works with outside parties to schedule rural fire skills classes using Slate. Sets up registration payments for special events in slate. Collects and reports registration payments from Slate and deposits into fund accounts. Prepare adjunct payroll reports, payroll forms, special pays, and monitors payroll process for School of Human Services. Assists with enrollment procedures, tuition waivers, database entry and student information. Maintains departmental inventory by counting material, equipment, or supplies in stock and orders according to school's need. Contacts appropriate individual for equipment repairs for offices; and performs simple preventative maintenance on office equipment. Answer telephone and give information to callers or routes call to appropriate area, and places outgoing calls. Provide assistance or technical information concerning policies, procedures, and other details. Takes and delivers messages. Organizes, maintains, and scans various files including confidential files. Schedules meetings and ensures all information is gathered and arrangements are made. Assists with travel arrangements, appointments, and schedules. Prepare travel and expense reports as necessary. Maintains minutes and administrative duties at school meetings and Advisory Board meetings. Picks-up, sorts and delivers mail and print jobs daily. Processes daily mailings, bulk mailings, faxes, Fed ex and courier services. Completes all mandatory training and participates in a minimum of two professional development opportunities each year. Performs other related assigned duties. The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Required Qualifications: High School/GED (degree must be conferred on or before agreed upon start date) Three years of experience in administrative support, office operations or general office management. Knowledge, Skills, and Abilities: Ability to prepare financial information using Excel spreadsheets with accuracy and detail, and ability to understand the budget process and financial documents. Must be an independent thinker, capable of coordinating projects without daily supervision. Ability to work in a sensitive, highly confidential and professional environment. Ability to work as a team, and coordinate special projects as assigned. Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail. Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners. High degree of initiative to work independently and also collaborate in a team environment. Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook). Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism. Demonstrated history of ethical and professional behavior. Preferred Qualifications Associate's Experience in higher education, basic budgeting, accounting skills, and strong computer skills. Experience with Banner and Slate a plus. Working Conditions: Must be able to work flexible hours to include some nights and weekends. Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms. Physical Requirements: Duties require extended periods of sitting, talking and listening. Duties require extensive use of computers, telephone and other office equipment. Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift). The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

Campus OSU-Stillwater Contact Name & Email Cathy Hanson, ************************ Work Schedule 20 hours per week. Your supervisor will assist you in establishing a schedule that accommodates both your availability and departmental needs. Appointment Length Regular Continuous/Until Further Notice Hiring Range $11.00 Hourly Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position This position is responsible for executing a range of document imaging tasks within the Office of the Registrar, with a primary focus on preserving fragile historical records. Key responsibilities include: Core Duties Digitize and safeguard sensitive archival materials such as microfiche student records and paper transcripts to prevent deterioration. Prepare, scan, and index paper, film, and electronic documents for long-term digital storage. Ensure image clarity and quality, validate document categories, and assign appropriate workflow group box designations. Monitor the entire imaging process from preparation through scanning and indexing, making real-time adjustments as needed. Manage incoming documents through the imaging lifecycle, including final disposition via shredding. Document Preparation & Scanning Remove staples, sticky notes, and other obstructions that prevent smooth scanning. Insert header sheets to identify document types and individual records. Organize and batch documents with appropriate cover sheets for efficient processing. Operate scanning equipment to digitize prepared batches, ensuring accuracy and consistency throughout. Reporting & Collaboration Provide regular status updates to supervisory personnel regarding imaging progress and issues. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Some experience in an office environment preferred.

Job Description Oklahoma State University Mens in Stillwater, OK is looking for one admin assistant to join our team. Our ideal candidate is attentive, motivated, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to reading your application. Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Administrative Support Specialist Position Information: Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks. Essential Duties: * Maintains office files that may be of a confidential nature. * Schedules various appointments for office personnel and ensures administrative details are completed. * Receives incoming calls for office personnel and refers to appropriate person. * Records messages or responds to caller with routine information. * Serves as a contact person for other employees or the outside public. * Provides information regarding location or availability of materials, resources and services. * Monitors and orders supplies for the office and completes requisitions. * Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. * Reviews and responds to routine correspondence for the office personnel. * Prepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedules. * Makes copies and assembles materials. * Opens, routes, and prepares incoming and outgoing mail. * May run errands for the department. * Performs related duties as assigned to successfully fulfill the function of the position. Qualifications: Required Education and Experience: High School diploma or GED, AND: * 12 months office, clerical or administrative support experience. Working Conditions: * Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach. * Environmental: Standard office environment. Knowledge, Skills & Abilities: * Working knowledge of office procedures * General office and customer service skills * Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Excellent interpersonal skills * Ability to work independently and as a team player * Ability to complete tasks in an efficient and timely manner * Must be detail oriented for accuracy of data and information * Ability to multitask, be organized, and self-motivated * Ability to work in stressful situations * Ability to communicate verbally and in writing Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Duties: * Maintains office files that may be of a confidential nature. * Schedules various appointments for office personnel and ensures administrative details are completed. * Receives incoming calls for office personnel and refers to appropriate person. * Records messages or responds to caller with routine information. * Serves as a contact person for other employees or the outside public. * Provides information regarding location or availability of materials, resources, and services. * Monitors and orders supplies for the office and completes requisitions. * Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. * Reviews and responds to routine correspondence for the office personnel. * Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules. * Makes copies and assembles materials. * May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. * Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. * Opens, routes, and prepares incoming and outgoing mail. * May run errands for the department. Plans and organizes meetings and programs. * Makes travel arrangements. * Performs related duties as assigned to successfully fulfill the function of the position. Required education: High School Diploma or GED, AND * 24 months office, clerical, or administrative experience Skills: * Knowledge of office procedures * General office and customer service skills * Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Excellent interpersonal skills * Ability to work independently and as a team player * Ability to complete tasks in an efficient and timely manner * Must be detail oriented for accuracy of data and information * Ability to multitask, be organized, and self-motivated * Ability to work in stressful situations * Ability to communicate verbally and in writing Working Conditions: * Physical: * Sit for prolonged periods. * Communicate effectively and listens. * Engage in repetitive motion. * Use of computer and telephone. * Environmental: * Standard office environment. * Stand, stoop, bend, and reach. Certifications: None Department Preferences: Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom Pro Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

*Sr. Administrative Support Specialist - Job Number: 252442 Organization: Dept of PediatricsJob Location: Oklahoma-Oklahoma City-Health Sciences CenterSchedule: Full-time Work Schedule: Monday - Friday, 8am-5pmWork Type: OnsiteSalary Range: Targeted salary up to $38,000 annually, depending upon experience Benefits Provided: Yes Required Attachments: None --- Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routinequestions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, reportpreparation, and correspondence.Duties:Maintains office files that may be of a confidential nature.Schedules various appointments for office personnel and ensures administrative details are completed.Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services.Monitors and orders supplies for the office and completes requisitions.Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. Reviews and responds to routine correspondence for the office personnel.Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules. Makes copies and assembles materials.May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans and organizes meetings and programs.Makes travel arrangements.Performs related duties as assigned to successfully fulfill the function of the position. Job Requirements--- Required education: High School Diploma or GED, AND24 months office, clerical, or administrative experience Skills:Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing Working Conditions:Physical: Sit for prolonged periods. Communicate effectively and listens.Engage in repetitive motion.Use of computer and telephone.Environmental:Standard office environment.Stand, stoop, bend, and reach.Certifications: NoneDepartment Preferences: Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom ProWhy You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Hiring contingent upon a Background Check?: YesSpecial Indications: None Job Posting: Nov 3, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department! Required education\: High School Diploma or GED, AND 24 months office, clerical, or administrative experience Skills: Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing Working Conditions: Physical\: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Environmental: Standard office environment. Stand, stoop, bend, and reach. Certifications\: None Department Preferences: Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom Pro Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Duties: Maintains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed. Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services. Monitors and orders supplies for the office and completes requisitions. Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. Reviews and responds to routine correspondence for the office personnel. Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules. Makes copies and assembles materials. May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans and organizes meetings and programs. Makes travel arrangements. Performs related duties as assigned to successfully fulfill the function of the position.

Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department! Qualifications: Required Education and Experience: High School diploma or GED, AND: 12 months office, clerical or administrative support experience. Working Conditions: Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach. Environmental: Standard office environment. Knowledge, Skills & Abilities: Working knowledge of office procedures General office and customer service skills Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Administrative Support Specialist Position Information: Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks. Essential Duties: Maintains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed. Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources and services. Monitors and orders supplies for the office and completes requisitions. Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. Reviews and responds to routine correspondence for the office personnel. Prepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedules. Makes copies and assembles materials. Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Performs related duties as assigned to successfully fulfill the function of the position.

This position is being filled through OU's PEAK Temporary Staffing Service. The estimated end date is 05/15/2025. Open to an employee who may not want to work 40 hours a week. * Assisting with Undergraduate program delivery * Attending & supporting department events * Counseling undergraduate students and advising student organizations * Working with the Undergraduate Studies Committee Chair on any program needs, changes, edits, etc. * Making course edits/changes * Package sorting and notification * Other duties as assigned Required: High School diploma or GED; AND: 12 months of office/clerical experience. Preferred: College Degree Required Knowledge, Skills, Abilities: * Ability to communicate verbally and in writing * Proficient in Microsoft Office * Ability to accurately read and understand written materials and instructions * General office skills such as phone, copying, faxing, filing, and handling mail * Able to lift 20lbs Physical working conditions: Ability to engage in repetitive motion and communicate effectively Environmental working conditions: Standard office environment. Equal Employment Opportunity Statement The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Why You Belong at the University of Oklahoma The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Duties: * Maintains office files that may be of a confidential nature. * Schedules various appointments for office personnel and ensures administrative details are completed. * Receives incoming calls for office personnel and refers to appropriate person. * Records messages or responds to caller with routine information. * Serves as a contact person for other employees or the outside public. * Provides information regarding location or availability of materials, resources, and services. * Monitors and orders supplies for the office and completes requisitions. * Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel. * Prepares various reports and makes copies and assembles materials. * May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. * Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. * Opens, routes, and prepares incoming and outgoing mail. * May run errands for the department. * Plans and organizes meetings and programs. * Makes travel arrangements. * Performs related duties as assigned to successfully fulfill the function of the position. Required Education and Experience: High School Diploma or GED, AND: * 24 months office, clerical, or administrative experience. Skills: * Knowledge of office procedures * General office and customer service skills * Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Excellent interpersonal skills * Ability to work independently and as a team player * Ability to complete tasks in an efficient and timely manner * Must be detail oriented for accuracy of data and information * Ability to multitask, be organized, and self-motivated * Ability to work in stressful situations * Ability to communicate verbally and in writing * Ability to travel between work sites as needed Certifications: Valid driver's license may be required for work in certain areas for the performance of specific job duties. Advertised Physical Requirements: * Physical: * Sit for prolonged periods. * Communicate effectively and listens. * Engage in repetitive motion. * Use of computer and telephone. * Stand, stoop, bend, and reach. * Environmental: * Standard office environment. * Certain work locations may require the employee to hold a valid driver's license Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

*Sr. Admin Support Specialist - Job Number: 252697 Organization: OtorhinolaryngologyJob Location: Oklahoma-Oklahoma City-Health Sciences CenterSchedule: Full-time Work Schedule: Mon-Fri 8am-5pmWork Type: OnsiteSalary Range: Targeted salary up to $38,000 depending on experience.Benefits Provided: Yes Required Attachments: Resume, Cover Letter --- Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.Duties: Maintains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed.Receives incoming calls for office personnel and refers to appropriate person.Records messages or responds to caller with routine information.Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services.Monitors and orders supplies for the office and completes requisitions.Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.Prepares various reports and makes copies and assembles materials.May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Opens, routes, and prepares incoming and outgoing mail.May run errands for the department.Plans and organizes meetings and programs.Makes travel arrangements.Performs related duties as assigned to successfully fulfill the function of the position. Job Requirements--- Required Education and Experience: High School Diploma or GED, AND:24 months office, clerical, or administrative experience.Skills:Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing Ability to travel between work sites as needed Certifications: Valid driver's license may be required for work in certain areas for the performance of specific job duties.Advertised Physical Requirements:Physical:Sit for prolonged periods.Communicate effectively and listens.Engage in repetitive motion.Use of computer and telephone.Stand, stoop, bend, and reach.Environmental:Standard office environment.Certain work locations may require the employee to hold a valid driver's license Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Hiring contingent upon a Background Check?: YesSpecial Indications: Hiring contingent upon police records check Job Posting: Dec 9, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!