Administrative Support Specialist jobs at University of Oklahoma

The Academic Success Center (ASC) promotes undergraduate retention and persistence efforts through data-informed student success initiatives including tutoring services, course assessment and placement, faculty and peer mentoring, college transition courses, and student leadership opportunities. This university-wide student success unit endeavors to cultivate, support, and celebrate academic excellence for students across all disciplines at the University of Oklahoma. The Administrative Support Specialist offers administrative support to the Associate Provost Office of the Academic Success Center. Essential Duties: Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks. * Assists with front desk coverage and student support in the Academic Success Center * Serves as a point of contact for student inquiries, including scheduling and appointment assistance * Serves as a contact person for employees or the outside public this includes answering questions, provides information and handles complaints for internal and external customers * Serves as a liaison with offices on and off campus * Schedules various appointments for office personnel and ensures administrative details are completed * Receives incoming calls for the office and refers calls to appropriate personnel * Records messages or responds to caller with routine information * Monitors and orders supplies for the office * May sign associate forms as authorized by the supervisor * Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor * Drafts replies to such correspondence with minimal instruction * Prepares various reports such as office supply expenditures and student or resident rotation schedules * Distributes various forms of information to office personnel such as mail or newsletters * Oversees data and record maintenance, to include but not limited to student files, inventory, personnel, and other office files * Maintains office files that may be of a confidential nature such as personnel information * Distributes various forms of information to office personnel such as mail or newsletters * Develops informational and promotional materials * Assists with website, social media, and newsletters as needed * Schedules and attends events and meetings * Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought. * Performs various duties as needed to successfully fulfill the function of the position Required Education and Experience: High School diploma or GED AND: * 12 months office, clerical or administrative support experience. Skills: * Working knowledge of office procedures * General office and customer service skills * Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Must be detail oriented for accuracy of data and information * Highly organized and able to handle multiple projects and deadlines * Ability to complete tasks in an efficient and timely manner * Ability to multitask and meet deadlines in a timely manner * Ability to work in stressful situations * Ability to communicate well and build rapport with students, faculty and staff * Ability to work independently and as a team player Certifications: None Advertised Physical Requirements: * Physical: * Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach. * Environmental: * Standard office environment. Departmental Preferences: * Experience working in higher education * Experience with university systems Supervision: No supervisory duties Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit ************************************************ Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Job Description Oklahoma State University Mens in Stillwater, OK is looking for one admin assistant to join our team. Our ideal candidate is attentive, motivated, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to reading your application. Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

The Department Secretary is responsible for performing secretarial, clerical, and receptionist duties for Administration. Responsibilities include answering and directing telephone calls to appropriate staff, receiving, greeting and directing visitors, scheduling and maintaining appointment calendars. As the department secretary, prepares correspondence, reports, copies and distributes as directed. The department secretary files and maintains department correspondence and reports, as well as orders and maintains office supplies. Creates reports and documents using Excel and other computer software. Education: High School or GED preferred Experience: 1-3 years

This position is responsible for receiving requests for assistance or problem reports from users, performing an initial analysis, and determining which section of IT can resolve the issues. This position assists staff within the hospital and remote clinics with technical support of desktop computers, applications and related technology. Responds to help Desk ticket requests and coordinates the successful use of OSUMC's technology infrastructure by end user including desktop support, server and storage access, telecommunications and voice/video systems support. Qualifications Education: High school or GED required Vocational / Technical (preferred) 1-3 years of healthcare experience preferred

The Academic Success Center (ASC) promotes undergraduate retention and persistence efforts through data-informed student success initiatives including tutoring services, course assessment and placement, faculty and peer mentoring, college transition courses, and student leadership opportunities. This university-wide student success unit endeavors to cultivate, support, and celebrate academic excellence for students across all disciplines at the University of Oklahoma. The Administrative Support Specialist offers administrative support to the Associate Provost Office of the Academic Success Center. Essential Duties: Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks. Assists with front desk coverage and student support in the Academic Success Center Serves as a point of contact for student inquiries, including scheduling and appointment assistance Serves as a contact person for employees or the outside public this includes answering questions, provides information and handles complaints for internal and external customers Serves as a liaison with offices on and off campus Schedules various appointments for office personnel and ensures administrative details are completed Receives incoming calls for the office and refers calls to appropriate personnel Records messages or responds to caller with routine information Monitors and orders supplies for the office May sign associate forms as authorized by the supervisor Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor Drafts replies to such correspondence with minimal instruction Prepares various reports such as office supply expenditures and student or resident rotation schedules Distributes various forms of information to office personnel such as mail or newsletters Oversees data and record maintenance, to include but not limited to student files, inventory, personnel, and other office files Maintains office files that may be of a confidential nature such as personnel information Distributes various forms of information to office personnel such as mail or newsletters Develops informational and promotional materials Assists with website, social media, and newsletters as needed Schedules and attends events and meetings Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought. Performs various duties as needed to successfully fulfill the function of the position Required Education and Experience: High School diploma or GED AND: 12 months office, clerical or administrative support experience. Skills: Working knowledge of office procedures General office and customer service skills Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Must be detail oriented for accuracy of data and information Highly organized and able to handle multiple projects and deadlines Ability to complete tasks in an efficient and timely manner Ability to multitask and meet deadlines in a timely manner Ability to work in stressful situations Ability to communicate well and build rapport with students, faculty and staff Ability to work independently and as a team player Certifications\: None Advertised Physical Requirements: Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach. Environmental: Standard office environment. Departmental Preferences: Experience working in higher education Experience with university systems Supervision: No supervisory duties Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing. Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Duties: * Maintains office files that may be of a confidential nature. * Schedules various appointments for office personnel and ensures administrative details are completed. * Receives incoming calls for office personnel and refers to appropriate person. * Records messages or responds to caller with routine information. * Serves as a contact person for other employees or the outside public. * Provides information regarding location or availability of materials, resources, and services. * Monitors and orders supplies for the office and completes requisitions. * Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. * Reviews and responds to routine correspondence for the office personnel. * Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules. * Makes copies and assembles materials. * May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. * Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. * Opens, routes, and prepares incoming and outgoing mail. * May run errands for the department. Plans and organizes meetings and programs. * Makes travel arrangements. * Performs related duties as assigned to successfully fulfill the function of the position. Required education: High School Diploma or GED, AND * 24 months office, clerical, or administrative experience Skills: * Knowledge of office procedures * General office and customer service skills * Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Excellent interpersonal skills * Ability to work independently and as a team player * Ability to complete tasks in an efficient and timely manner * Must be detail oriented for accuracy of data and information * Ability to multitask, be organized, and self-motivated * Ability to work in stressful situations * Ability to communicate verbally and in writing Working Conditions: * Physical: * Sit for prolonged periods. * Communicate effectively and listens. * Engage in repetitive motion. * Use of computer and telephone. * Environmental: * Standard office environment. * Stand, stoop, bend, and reach. Certifications: None Department Preferences: Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom Pro Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Required education: High School Diploma or GED, AND: 24 months office, clerical, or administrative experience Skills: Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing Working Conditions: Physical\: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach. Environmental: Standard office environment. Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department! Performs diverse administrative and receptionist tasks requiring good public relations, multi-tasking and organizational skills. Responsible for answering the telephones for the Office of the Dean, greeting the public, typing, filing, data entry, and scheduling. Exercises some discretion, ingenuity and independent judgment to determine proper course of action while following established standards. Duties: Provide clerical support to faculty and staff in the Dean's Office for routine tasks such as photocopying, scheduling, etc. Type and/or composes letters, memos, handouts, etc. Schedule appointments for deans and administrative staff when requested. Process payment vouchers for the Dean's Office accounts through PeopleSoft Financials; maintain appropriate files. Prepare travel claims through Concur and service unit requests as requested. Take, transcribe, and distribute minutes for College of Dentistry committees as assigned or as needed. May coordinate meeting including scheduling, communications, ordering and arranging lunch (when required). Maintain room reservations calendar and reserve rooms upon request. Input classroom schedule each semester for each dental and dental hygiene student classification. Retrieve, sort, and distribute mail for the Dean's Office. Distribute mail to students and/or communicate receipt of mail as needed. Maintain and serve as key operator for fax and photocopy machine; request service as needed. Maintain office and beverage supplies for the Dean's Office; order and re-stock as necessary. On daily basis, maintain order and cleanliness of reception area, kitchen, and conference room. Perform related duties as assigned or required to successfully fulfill function of position and office. Act as receptionist for the Office of the Dean to include answering telephone, screening and routing of calls, and taking messages. Assist caller/visitor using discretion, ingenuity, and independent judgment to determine proper course of action while following established standards.

Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department! Required Education and Experience\: High School Diploma or GED., AND: 12 months office, clerical, or administrative experience. Skills: Advanced knowledge of office procedures Office management and customer service skills Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations and meet deadlines in a timely manner Ability to communicate verbally and in writing Advertised Physical Requirements: Physical\: Sit for prolonged periods. Communicate effectively and listens. Engages in repetitive motion. Stand, reach, stoop, and bend. Environmental\: Standard office environment. Departmental Preferences: Financial or accounting experience to include analysis, auditing and budgeting Able to communicate well and build rapport quickly with students, faculty and staff Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing. Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Provide professional administrative support to the Management Information Systems Division. This includes assisting Division Director with scheduling meetings with students, donors and division faculty. Assisting faculty with classroom management, book orders, proctoring tests, etc. Serves as the first point of contact for visitors including current and prospective students and guests. Responsible for division financial transactions and accuracy including OU and Foundation accounts. Processes division bills, division scholarships. Coordinates division events, include annual scholarship banquet and CMISS annual retreat. Essential Duties: Schedules various appointments for office personnel and ensures administrative details are completed. Makes travel arrangements. Receives incoming calls for office personnel and refers calls to appropriate personnel. Records messages or responds to caller with routine information. Monitors and orders supplies for the office and completes requisitions. May sign associate forms as authorized by the supervisor. Drafts replies to such correspondence with minimal instruction. Prepares various reports such as office supply expenditures and student or resident rotation schedules. Distributes various forms of information to office personnel such as mail or newsletters. Performs statistical, business research, and routine computations that require knowledge of mathematics. Assesses office procedures and makes necessary changes in order to improve office functioning. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Performs related duties as assigned to successfully fulfill the function of the position.

Financial/Administrative Coordinator - Job Number: 252718 Organization: Architectural & EngineeringJob Location: Oklahoma-Norman-Norman CampusSchedule: Full-time Work Schedule: Monday-Friday 8am-5pmWork Type: OnsiteSalary Range: Commensurate based on education and experience Benefits Provided: Yes Required Attachments: Resume, Cover Letter --- Under the supervision of the Business Manager and working directly with the Senior Financial Analyst at A&E Services, the Financial/Administrative Coordinator will provide budget management, administration, and analysis of capital project accounts on all three OU campuses. This position works directly with project managers within the department on construction, architectural, and engineering contract management and tracking expenditures related to those contracts.Duties Include:Financial management of capital projects on the Norman, HSC & Tulsa campuses.Assists in the management of accounts receivable for Architectural & Engineering Services. Creates monthly project billing and processes CT's for reimbursement of operating account.Responsible for entry in PeopleSoft for invoices, requisitions, and cost transfers for all capital projects on the Norman, HSC, & Tulsa campuses.Reconciles capital project accounts and prepares reports for project managers.Monitors departmental activities in financial and operational areas for compliance with audit recommendations.Monitors financial and budgetary systems for the department.Acts as the payroll coordinator. Analyzes departmental financial procedures.Makes recommendations for change and develops strategy for change.Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar and setting up meetings and appointments.Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.Ensures the work is done in a timely manner.Assists the business manager with architect/engineer & construction manager selections per Regents policy.Assists in the preparation of consultant & construction manager contracts and contract modifications.Oversees records maintenance (inventory, personnel, office files, etc.).Performs various duties as needed to successfully fulfill the function of the position. Job Requirements--- Required Education: Bachelors degree in Accounting, Business Administration, or related field.Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree.Skills:Working knowledge of office procedures Working knowledge of accounting processes Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Detail oriented for accuracy of data and information.Highly organized and able to handle multiple projects and deadlines.Ability to communicate verbally and in writing.Ability to build rapport with contractors, architects/engineers, faculty, and staff.Able to supervise staff and communicate directions and expectations effectively.Ability to produce reports and complete work within deadlines.Strong initiative to solve problems in a timely manner.Advertised Physical Requirements:Communicate effectively.Engage in repetitive motion.Standard office environment.Departmental Preferences:Experience in OU software systems including PeopleSoft, LaserFiche, Concur, OU Foundation, Workforce, and/or eBuilder, as well as Microsoft Office products, which includes a high efficiency in Excel, along with Word, Outlook, and Teams.Experience in another department at OU, institution of higher education, or architect/engineer/construction management firm.Supervision: No supervisory duties Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit *************************************************** You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Hiring contingent upon a Background Check?: YesSpecial Indications: Hiring contingent upon police records check, Hiring contingent upon driver's license check Job Posting: Dec 10, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

This position is in the Office of Academic Affairs and will work with students, staff, faculty, and administration to coordinate schedules, spaces, supplies, and support experiential learning. This role will support curriculum and accreditation needs, compliance requirements, budget maintenance, and College of Nursing policies and procedures for experiential learning. This role is also pivotal to creating a consistent experiential learning environment that optimizes student success. This position is on our Tulsa campus. Duties: * Organizes, coordinates and performs clerical and administrative functions following established standards. * Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions. * Answers questions, provides information and handles complaints for internal and external customers. * Updates office procedures for a more efficient operation when necessary. * Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records. * Approves departmental expenditures within predetermined guidelines * Reviews billing from contractors and vendors, adjusts as needed. * Establishes and maintains filing systems including confidential documents. * Assists with design and selection of departmental computer programs. * Selects, supervises, trains and evaluates performance of assigned staff. * Prepares staff schedules and monitors and approves time worked. * Coordinates departmental personnel and payroll issues. * Plans and coordinates special projects. * Schedules appointments and makes travel arrangements * Collects and disseminates information for internal and external customers * Performs other related duties as assigned. Required Education: High School Diploma or GED, AND: * 12 months office, clerical, or administrative experience. Skills: * Basic math skills * Advanced computer skills with wide knowledge of business software * Proficient in Microsoft Office * Detail oriented for accuracy of data and information * Highly organized and able to handle multiple projects and deadlines Certifications: None Working Conditions: * Physical: * Communicate effectively. * Engage in repetitive motion. * Environmental: * Standard office environment. Departmental Preferences: * An ideal candidate is preferred to have experience within healthcare or technology. * Excellent interpersonal skills with the ability to work independently and as a team player. * Ability to communicate verbally and in writing with individuals ranging from students, to executive level university leadership, to hospital administrators. * Ability to navigate across a large (five, soon to be six sites) College of Nursing within a larger Health Sciences campus. * Ability to work in stressful situations and within deadlines. * Ability to complete tasks in an efficient and timely manner. * Ability to work with files, office equipment, and lifting 20 pound equivalency. * Ability to assist with setting up and cleaning up for events. * Proficiency in managing budgets and resource allocation. * Proficient with following regulatory standards (such as Board of nursing and accreditation). Supervision: Administrative Coordinator, will supervise student employees Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 73 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options. At the TSET Health Promotion Research Center and Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you! The Admin-Finance Coordinator provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning. Learn more about the Health Promotion Research Center (HPRC) here. Duties: * Manages departmental accounts. Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers. Creates cost spending certification reports. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are on the correct accounts. Makes cash deposits into special accounts. Maintains budget and grant administration, Pcard management, and OU Foundation funds. * Manages research participant payments, including monthly reconciliations for each research study, user access maintenance, ordering ClinCards, creating and setting up studies in the Greenphire portal, troubleshooting and support, processing invoices for issuance funds and monthly fees, closeouts, including gift card reconciliations for Grants and Contracts Accounting, IT risk assessments, annual contract renewals, and 5-year master contract renewals. * Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change. * Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise. May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed. * Handles personnel issues. Completes new employee paperwork and ensures accuracy. Contacts various offices to request information as needed. Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required trainings, and runs reports as needed. * May conduct some training of office personnel. Secures computer access. Works with Human Resources Department on various issues. * Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees. Solves departmental problems as they arise. * Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations. * Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms. * May supervise staff employees. Assists with hiring, training, evaluating and delegating tasks to employees. Ensures work is completed in a timely manner. * Oversees records maintenance (inventory, personnel, office files, etc.) * Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests. * Performs various duties as needed to successfully fulfill the function of the position. Required Education: Bachelor's Degree in Accounting, Finance, Business, Management, or related field. Equivalency/Substitution: Will accept 48 months experience in lieu of Bachelor's degree. Skills: * Working knowledge of office procedures * Working knowledge of accounting processes * Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Excellent interpersonal skills * Ability to work as a team member * Ability to complete tasks in an efficient and timely manner * Ability to multitask and self-motivated * Ability to communicate verbally and in writing * Advanced computer skills with wide knowledge of business software * Detail oriented for accuracy of data and information * Highly organized and able to handle multiple projects and deadlines Certifications: None. Working Conditions: * Physical: Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion. * Environmental: Standard Office Environment Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

PEAK - Temp Administrative Assistant - Southwest Prevention Center - Job Number: 251854 Organization: Peak PeopleJob Location: Oklahoma-Norman-Norman CampusSchedule: Part-time Work Schedule: Monday - Friday Flexible hours - may be asked to work on evening or weekends Work Type: OnsiteSalary Range: $20/hour Benefits Provided: No Required Attachments: Resume --- This position is being filled though OU's PEAK Temporary Staffing Service. Under the general supervision of the Director-Regional Prevention Initiatives, this position is responsible for support to the Strategic Prevention Framework-Prescription Drugs and the Community Based Prevention Services project within the Southwest Prevention Center. DUTIES:Perform administrative duties in support of substance use prevention projects as assigned.Assist in the collection of data for reports and statistical research.Compile statistical data in Excel spreadsheets.Online outreach and promotion using social media under guidance from project staff.Participate at community and campus meetings, health events, festivals or activities. Job Requirements--- QUALIFICATIONS: High School and/or some college work; AND:12 months office, clerical or administrative experience PREFERRED SKILLS:Bachelors degree preferred Volunteer or paid experience in drug and alcohol prevention, public health, health field or social services Ability and skills to contribute to a positive, team-oriented work environment with both members of the project and the department.Excellent planning and organizational skills Required Skills:Working knowledge of office procedures.Working knowledge of accounting processes. Ability to use a computer and calculator.Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills.Ability to work as a team member.Ability to complete tasks in an efficient and timely manner.Must be detail oriented.Ability to multitask, be organized, and self-motivated Ability to communicate verbally and in writing. Basic math skills. ADDITIONAL NOTES: Must be able to complete a thorough employment and/or criminal history check. May be asked to work on evenings or weekends.Equal Employment Opportunity StatementThe University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.Why You Belong at the University of OklahomaThe University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Hiring contingent upon a Background Check?: YesSpecial Indications: None Job Posting: Aug 19, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Duties: * Maintains office files that may be of a confidential nature. * Schedules various appointments for office personnel and ensures administrative details are completed. * Receives incoming calls for office personnel and refers to appropriate person. * Records messages or responds to caller with routine information. * Serves as a contact person for other employees or the outside public. * Provides information regarding location or availability of materials, resources, and services. * Monitors and orders supplies for the office and completes requisitions. * Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel. * Prepares various reports and makes copies and assembles materials. * May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. * Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. * Opens, routes, and prepares incoming and outgoing mail. * May run errands for the department. * Plans and organizes meetings and programs. * Makes travel arrangements. * Performs related duties as assigned to successfully fulfill the function of the position. Required Education and Experience: High School Diploma or GED, AND: * 24 months office, clerical, or administrative experience. Skills: * Knowledge of office procedures * General office and customer service skills * Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) * Excellent interpersonal skills * Ability to work independently and as a team player * Ability to complete tasks in an efficient and timely manner * Must be detail oriented for accuracy of data and information * Ability to multitask, be organized, and self-motivated * Ability to work in stressful situations * Ability to communicate verbally and in writing * Ability to travel between work sites as needed Certifications: Valid driver's license may be required for work in certain areas for the performance of specific job duties. Advertised Physical Requirements: * Physical: * Sit for prolonged periods. * Communicate effectively and listens. * Engage in repetitive motion. * Use of computer and telephone. * Stand, stoop, bend, and reach. * Environmental: * Standard office environment. * Certain work locations may require the employee to hold a valid driver's license Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 73 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options. At the TSET Health Promotion Research Center and Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you! The Admin-Finance Coordinator provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning. Learn more about the Health Promotion Research Center (HPRC) here. Duties: Manages departmental accounts. Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers. Creates cost spending certification reports. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are on the correct accounts. Makes cash deposits into special accounts. Maintains budget and grant administration, Pcard management, and OU Foundation funds. Manages research participant payments, including monthly reconciliations for each research study, user access maintenance, ordering ClinCards, creating and setting up studies in the Greenphire portal, troubleshooting and support, processing invoices for issuance funds and monthly fees, closeouts, including gift card reconciliations for Grants and Contracts Accounting, IT risk assessments, annual contract renewals, and 5-year master contract renewals. Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change. Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise. May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed. Handles personnel issues. Completes new employee paperwork and ensures accuracy. Contacts various offices to request information as needed. Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required trainings, and runs reports as needed. May conduct some training of office personnel. Secures computer access. Works with Human Resources Department on various issues. Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees. Solves departmental problems as they arise. Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations. Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms. May supervise staff employees. Assists with hiring, training, evaluating and delegating tasks to employees. Ensures work is completed in a timely manner. Oversees records maintenance (inventory, personnel, office files, etc.) Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests. Performs various duties as needed to successfully fulfill the function of the position. Required Education: Bachelor's Degree in Accounting, Finance, Business, Management, or related field. Equivalency/Substitution\: Will accept 48 months experience in lieu of Bachelor's degree. Skills: Working knowledge of office procedures Working knowledge of accounting processes Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work as a team member Ability to complete tasks in an efficient and timely manner Ability to multitask and self-motivated Ability to communicate verbally and in writing Advanced computer skills with wide knowledge of business software Detail oriented for accuracy of data and information Highly organized and able to handle multiple projects and deadlines Certifications\: None. Working Conditions: Physical\: Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion. Environmental\: Standard Office Environment Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

This position is in the Office of Academic Affairs and will work with students, staff, faculty, and administration to coordinate schedules, spaces, supplies, and support experiential learning. This role will support curriculum and accreditation needs, compliance requirements, budget maintenance, and College of Nursing policies and procedures for experiential learning. This role is also pivotal to creating a consistent experiential learning environment that optimizes student success. This position is on our Tulsa campus. Duties: Organizes, coordinates and performs clerical and administrative functions following established standards. Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions. Answers questions, provides information and handles complaints for internal and external customers. Updates office procedures for a more efficient operation when necessary. Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records. Approves departmental expenditures within predetermined guidelines Reviews billing from contractors and vendors, adjusts as needed. Establishes and maintains filing systems including confidential documents. Assists with design and selection of departmental computer programs. Selects, supervises, trains and evaluates performance of assigned staff. Prepares staff schedules and monitors and approves time worked. Coordinates departmental personnel and payroll issues. Plans and coordinates special projects. Schedules appointments and makes travel arrangements Collects and disseminates information for internal and external customers Performs other related duties as assigned. Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department! Required Education\: High School Diploma or GED, AND: 12 months office, clerical, or administrative experience. Skills: Basic math skills Advanced computer skills with wide knowledge of business software Proficient in Microsoft Office Detail oriented for accuracy of data and information Highly organized and able to handle multiple projects and deadlines Certifications: None Working Conditions: Physical\: Communicate effectively. Engage in repetitive motion. Environmental: Standard office environment. Departmental Preferences: An ideal candidate is preferred to have experience within healthcare or technology. Excellent interpersonal skills with the ability to work independently and as a team player. Ability to communicate verbally and in writing with individuals ranging from students, to executive level university leadership, to hospital administrators. Ability to navigate across a large (five, soon to be six sites) College of Nursing within a larger Health Sciences campus. Ability to work in stressful situations and within deadlines. Ability to complete tasks in an efficient and timely manner. Ability to work with files, office equipment, and lifting 20 pound equivalency. Ability to assist with setting up and cleaning up for events. Proficiency in managing budgets and resource allocation. Proficient with following regulatory standards (such as Board of nursing and accreditation). Supervision\: Administrative Coordinator, will supervise student employees Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

is being filled though OU's PEAK Temporary Staffing Service. Under the general supervision of the Director-Regional Prevention Initiatives, this position is responsible for support to the Strategic Prevention Framework-Prescription Drugs and the Community Based Prevention Services project within the Southwest Prevention Center. DUTIES: Perform administrative duties in support of substance use prevention projects as assigned. Assist in the collection of data for reports and statistical research. Compile statistical data in Excel spreadsheets. Online outreach and promotion using social media under guidance from project staff. Participate at community and campus meetings, health events, festivals or activities. QUALIFICATIONS\: High School and/or some college work; AND: 12 months office, clerical or administrative experience PREFERRED SKILLS: Bachelors degree preferred Volunteer or paid experience in drug and alcohol prevention, public health, health field or social services Ability and skills to contribute to a positive, team-oriented work environment with both members of the project and the department. Excellent planning and organizational skills Required Skills: Working knowledge of office procedures. Working knowledge of accounting processes. Ability to use a computer and calculator. Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills. Ability to work as a team member. Ability to complete tasks in an efficient and timely manner. Must be detail oriented. Ability to multitask, be organized, and self-motivated Ability to communicate verbally and in writing. Basic math skills. ADDITIONAL NOTES: Must be able to complete a thorough employment and/or criminal history check. May be asked to work on evenings or weekends. Equal Employment Opportunity Statement The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Why You Belong at the University of Oklahoma The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department! Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Duties: Maintains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed. Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services. Monitors and orders supplies for the office and completes requisitions. Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel. Prepares various reports and makes copies and assembles materials. May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans and organizes meetings and programs. Makes travel arrangements. Performs related duties as assigned to successfully fulfill the function of the position. Required Education and Experience\: High School Diploma or GED, AND: 24 months office, clerical, or administrative experience. Skills: Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing Ability to travel between work sites as needed Certifications\: Valid driver's license may be required for work in certain areas for the performance of specific job duties. Advertised Physical Requirements: Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach. Environmental: Standard office environment. Certain work locations may require the employee to hold a valid driver's license Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here! Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Sr. Admin Support Specialist - Job Number: 252067 Organization: Nursing Academic ProgramsJob Location: Oklahoma-Oklahoma City-Health Sciences CenterSchedule: Full-time Work Schedule: Monday - Friday, 8:00 AM - 5:00 PMWork Type: OnsiteSalary Range: Targeted salary up to $38,000, based on experience Benefits Provided: Yes Required Attachments: Resume --- Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.Duties: Maintains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed.Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services.Monitors and orders supplies for the office and completes requisitions.Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel. Prepares various reports and makes copies and assembles materials.May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Opens, routes, and prepares incoming and outgoing mail. May run errands for the department.Plans and organizes meetings and programs.Makes travel arrangements.Performs related duties as assigned to successfully fulfill the function of the position.This position will report to the Norman porter site as an OU Health Campus employee. Job Requirements--- Required Education: High School Diploma or GED AND:24 months office, clerical, or administrative experience.Skills:Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing Working Conditions:Physical: Sit for prolonged periods.Communicate effectively and listens.Engage in repetitive motion.Use of computer and telephone.Stand, stoop, bend, and reach. Environmental: Standard office environment.Departmental Preferences:Associate or Bachelor's Degree preferred. Experience within higher education or healthcare setting.Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Hiring contingent upon a Background Check?: YesSpecial Indications: None Job Posting: Sep 12, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

*Sr. Admin Support Specialist - Job Number: 252697 Organization: OtorhinolaryngologyJob Location: Oklahoma-Oklahoma City-Health Sciences CenterSchedule: Full-time Work Schedule: Mon-Fri 8am-5pmWork Type: OnsiteSalary Range: Targeted salary up to $38,000 depending on experience.Benefits Provided: Yes Required Attachments: Resume, Cover Letter --- Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.Duties: Maintains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed.Receives incoming calls for office personnel and refers to appropriate person.Records messages or responds to caller with routine information.Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services.Monitors and orders supplies for the office and completes requisitions.Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.Prepares various reports and makes copies and assembles materials.May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Opens, routes, and prepares incoming and outgoing mail.May run errands for the department.Plans and organizes meetings and programs.Makes travel arrangements.Performs related duties as assigned to successfully fulfill the function of the position. Job Requirements--- Required Education and Experience: High School Diploma or GED, AND:24 months office, clerical, or administrative experience.Skills:Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask, be organized, and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing Ability to travel between work sites as needed Certifications: Valid driver's license may be required for work in certain areas for the performance of specific job duties.Advertised Physical Requirements:Physical:Sit for prolonged periods.Communicate effectively and listens.Engage in repetitive motion.Use of computer and telephone.Stand, stoop, bend, and reach.Environmental:Standard office environment.Certain work locations may require the employee to hold a valid driver's license Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Hiring contingent upon a Background Check?: YesSpecial Indications: Hiring contingent upon police records check Job Posting: Dec 9, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!