Administrative Assistant jobs at University of Pennsylvania

The Executive Administrative Assistant position is a full-time employment opportunity. Reporting to the President's Office Manager and supporting multiple executives at the University of Arizona Global Campus, the Executive Assistant will have regular interaction with multiple departments and or outside agencies for the University of Arizona Global Campus and its subsidiaries. The job will work with a team of Executive Assistants to provide day to day support of the executive(s) and the Office of the President in a fast-paced corporate environment including, but not limited to, drafting and developing communications; creation and preparation of meeting materials including agendas and meeting minutes, among others; creating and preparing meeting materials for committee meetings and transmitting to team members; administering heavy calendaring and travel; assisting in preparing communication within the company as well as among other entities and individuals; coordinating and managing events such as large department meetings, board of directors meetings and team retreats; and working on delegated matters requiring discretion and independent judgment. Duties & Responsibilities: Work nights and weekends as needed. Remote if out of state, can be hybrid if lives in AZ. Manage, coordinate, and work independently to handle the schedules of multiple executives including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.) Arrange travel and reconcile monthly expenses for multiple executives. Provide meeting support held by the executives including creating and preparing meeting materials including agendas, presentations, charts, and documentations; meeting and webinar support; recording minutes; and following up on action items requested of the executives. Provide necessary support to the teams of the executives as it relates to the work of the executives. Handle highly sensitive and/or critical information, files, records and reports with the utmost professionalism, discretion, and confidentiality. Work collaboratively with the administrative team to ensure the day-to-day operations of the Executive Office is met and provide backup when needed. Under the direction of the Chief of Staff, support special initiatives and projects of the university. Under the direction of the Chief of Staff support VIP meetings, retreats, and events initiated by the Senior Vice President or the Executive Leadership Team. Ensure all necessary materials from staff and other sources are completed and submitted completely and timely. Other duties as assigned that will administratively support the executives' goals, and the university's critical student goals as well as the mission, vision, and purpose such as special projects, pulling reports, etc. Knowledge, Skills, and Abilities: Experience managing and coordinating the schedule and travel for an executive or senior management level employee. Possess strong written and oral communication skills. Expert working knowledge of MS Office: Office 365, Outlook, Word, Excel, and PowerPoint. Must be able to use sound judgment and tact when dealing with board members and public. Ability to work under pressure in a fast-paced environment and deal with transitions. Excellent communication, interpersonal and organizational skills. Possess emotional intelligence including a high level of self-awareness, awareness of others, and awareness of institutional culture. Demonstrated effective critical thinking, independent judgment and decision-making skills. Proven ability to multi-task and support on various levels. Must be professional with the ability to be discreet with sensitive and highly confidential information. Possess integrity, trust, common sense, and problem-solving abilities. Self-starter, independent and meticulous with strong follow up skills. Pro-active, anticipate the needs of the office, takes initiative, prioritizes work and delivers results. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications: Bachelor's degree or equivalent advanced learning attained through professional level experience required. Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience required. Preferred Qualifications: 5 years related work experience in an administrative support role in the corporate setting preferred. Working knowledge of Concur, Workday, Serengeti Tracker, and ADP a bonus. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here . Rate of Pay: $28.56 - $35.70 Compensation Type: Hourly at 1.0 full-time equivalence (FTE) Grade: 8 Compensation Guidance: The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Special Instructions to Applicant: The application window is anticipated to close Friday, December 12, 2025 (11:59 PM MST). Career Stream and Level: PC2 Job Family: Administrative Support Job Function: Organizational Administration Notice of Availability of the Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office. For more information regarding this position, please contact us at ******************.

Nurse Family Partnership Administrative Associate Williamsport The NFP Administrative Associate has a critical role in supporting our clinical team to provide care for vulnerable mothers and children in our community. This position will be 20 hours a week, either (5) 4-hour shifts or (4) 5-hour shifts. Collaborate with administrative support team, nurse supervisor, and nurse home visitors to provide administrative support for Nurse - Family Partnership program. This position you will manage data entry for referrals, enrollments, and discharges into company and program data systems Responsibilities: * Under direct supervision, provides general administrative support to a department or group of professionals. * Orders office supplies and maintains office equipment. * Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). * Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). * Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. * Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. * Answers, screens, and routes incoming calls and messages. Responds to routine questions. * Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). * Greets, screens, and directs visitors to appropriate staff member. Qualifications: * High School diploma or equivalent. * Up to one-year administrative experience preferred. * Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products Knowledge of business processes and procedures * Ability to use basic reasoning skills Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Join Our Team at UPMC Altoona! The Administration Department is currently seeking a motivated and detail-oriented Administrative Assistant, Associate to support our dynamic team. We're looking for candidates with prior administrative experience and formal training who thrive in fast-paced, professional environments. This role offers a meaningful opportunity for growth, allowing you to build your skills and advance within an increasingly responsible administrative career path. The ideal candidate will demonstrate integrity and discretion, especially when handling confidential or sensitive information. If you're ready to take the next step in your administrative career with a respected healthcare organization, we encourage you to apply! Responsibilities: * Under direct supervision, provides general administrative support to a department or group of professionals. * Orders office supplies and maintains office equipment. * Assists Supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). * Sorts, distributes, prioritizes, and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of department head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). * Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. * Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. * Answers, screens, and routes incoming calls and messages. Responds to routine questions. * Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meetings, and may take meeting minutes). * Greets, screens, and directs visitors to appropriate staff members. Qualifications: * High School diploma or equivalent. * Up to one year of administrative experience preferred. * Completion of a formal training program, such as Medical Secretary, or related formal training program, preferred. * Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products (Microsoft 365). * Knowledge of business processes and procedures. * Ability to use basic reasoning skills. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

The Office of the Dean in the Dietrich School of Arts and Sciences is seeking a Graduate Administrator in the Graduate Studies office. The Graduate Administrator is a key staff member and will act as a liaison between the Office of Graduate Studies and one or more academic departments. The incumbent will develop, maintain, and share expertise about department, school, and university policies and procedures. They will oversee all aspects of graduate administration in the assigned department(s), including but not limited to: providing administrative support for graduate recruitment and admissions, maintaining up-to-date graduate student files, monitoring and supporting graduate student academic progress, coordinating graduate student appointments, and managing graduate student communications. In collaboration with the graduate administration team, the incumbent will seek to assess and improve administrative functioning on an ongoing basis. The successful candidate will be highly organized, attentive to detail, skilled in time management, adept in communication, comfortable learning and using different informational technologies, and passionate about supporting students as they continue their education. Knowledge of Microsoft Office Suite, excellent verbal and written communication between faculty, staff, and students. Comfortability to be trained on policies, processes, and technological systems. Following established processes and policies. Accuracy and attention to detail are required. Promptness and timeliness may affect graduate admissions, appointments, and student progression. Must be well-organized, attentive to detail, comfortable multitasking, responsive to all communications, and skilled in time management. Personable and comfortable connecting with different individuals and constituencies. Able to work independently and seek guidance when needed.

Western Psychiatric Hospital is seeking full-time Administrative Assistant - Intermediate's for various units. Under general supervision, the Administrative Assistant - Intermediate provides varied administrative tasks. This position will support inpatient unit(s) while assisting the Unit Director and Project Analyst. Some responsibilities include scheduling, timekeeping, onboarding new hires and maintaining employee files. Additional duties include, but are not limited to, independent processing in Kronos (payroll) and ShiftSelect (scheduling), managing employee files, scheduling direct care staff for mandatory in-services, interacting with all members of the treatment team and assisting administratively in many other ways. The ideal candidate for this position must be able to work independently, have previous work experience in an office and/or healthcare setting, display professionalism, be able to handle flexible assignments and be a team player. The ability to pay attention to detail, strong organizational skills, adaptability, being able to jump into any needed task and personal accountability is crucial for this role. Responsibilities: Administrative Support * Provides varied administrative support. * Makes travel arrangements. * Maintains accounting and budget records. * Collects and analyzes data. * Composes reports. * Reviews administrative procedures. Clerical and Calendar Management * Performs clerical tasks: copying, filing, typing. * Maintains office files and records. * Orders supplies and maintains equipment. * Manages calls and messages. * Greets visitors. * Schedules meetings and ensures smooth flow. Presentation and Correspondence * Assists with presentations. * Composes and modifies correspondence. Qualifications: * High school diploma or equivalent * Three year's experience in an administrative support role * Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software * Ability to use applicable MS Suite products * Working knowledge of business processes and procedures * Knowledge of basic accounting and financial principles and functions * Ability to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances: * Cardiopulmonary Resuscitation (CPR) * Act 31 Child Abuse Reporting with renewal * Act 33 with renewal * Act 34 with renewal * Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Purpose: Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments. Responsibilities: * Under general direction, provides varied administrative support to a department or group of professionals.Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence). * Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).Reviews administrative procedures and interprets them for employees. * Maintains various accounting and budgetary records (i.e., completes expense reports).May make travel arrangements.May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member. * May assist with processing of specimens and/or packaging specimens according to testing specifications.May assist in the collection of specimens according to established procedures. * Receive, triage, and accession patient materials (specimens, slides, paraffin blocks) into laboratory information system (LIS), adhering to turn around-time deadlines to ensure timely patient results. * Checks patient records for accuracy and completeness, taking corrective steps as necessary. * Review patient records to determine appropriate consultative pathologist and/or laboratory. * Determine patient insurance status and source of consultation to ensure appropriate billing. * Transcribe diagnosis and other clinical information into LIS. Make corrections and edits to reports as per pathologist instruction. * Participate in training of new staff members. Qualifications: High school diploma or equivalent. 3 years administrative experience preferred. Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Working knowledge of business processes and procedures. Knowledge of basic accounting and financial principles and functions. Ability to analyze data and use basic reasoning skills. Licensure, Certifications, and Clearances: UPMC is an Equal Opportunity Employer/Disability/Veteran

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Performs administrative and general office support work.

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

UPMC Magee-Womens Hospital is seeking a Full Time Administrative Assistant - Senior to support the Women's Health Service Line department! This position will work daylight hours Monday through Friday. This role has hybrid flexibility with most work being completed in person. Hours are subject to change based on business needs. Under general direction, the Senior Administrative Assistant provides varied administrative support of a complex and technical nature to single or multiple departments or a division. Duties for this position include, but are not limited to, managing calendars, scheduling meetings, working within, and organizing department spreadsheets, assisting with PowerPoint presentations, making travel arrangements, handling some expenses, and other general support tasks. This role is grand funded. Responsibilities: * Provides input to presentations and other departments/supervisor work * Develops and sends correspondence on behalf of department and department head * Plans conferences for department and department head. * May also perform all responsibilities of an Administrative Assistant - Intermediate: * Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). * Maintains various accounting and budgetary records (i.e., completes expense reports). * May make travel arrangements. * Develops reports for executive or department. Qualifications: * High school diploma or equivalent. * Five years' experience in an increasingly responsible administrative support role. * Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software. * Ability to use applicable MS Suite products. * Working knowledge of accounting and financial principles and functions. * Previous calendar management experience is preferred. * Grant writing experience preferred. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran.

Join Our Caring Dining Team! As a dining assistant in our hospital, you'll play a key role in meal preparation and service, ensuring patients receive nourishing and appealing meals in their rooms! Work alongside a dedicated team in a supportive environment where your contributions matter! If you're passionate about food and helping others, apply today! The Dining Assistant is responsible for patient meal service food on assigned units, e.g., menu selections, tray assembly, tray delivery and pick up, special requests and needs, in-between meal food delivery. The Dining Assistant is responsible for meeting and maintaining established food service protocols. Responsibilities: * Accountable and responsible for patient meal service food on assigned units, e.g., menu selections, tray assembly, tray delivery and pick up, special requests and needs, in-between meal food delivery. * Is familiar with dietary restrictions on special, modified diets to ensure optimal food preferences are met within guidelines of diet order limitations and assists dietitian with monitoring of patients who are NPO, on liquid diets or need to have intake recorded. * Accurately reports information to members of the department team and other members of Washington Health System. * Completes and demonstrates competency in all technical skills and patient care procedures as delegated according to established Washington Health System Core Dining Assistant Skills & Responsibilities. Schedule: Rotating daylight and afternoon shifts between 5AM-7PM, including but not limited to 5AM-1:30PM, 5:30AM-2PM, 6AM-2:30PM, 10:30AM- 7PM, and 3:30PM-7PM. Must be available to work between 5AM-7PM. Rotating days, holidays, and weekends required. Qualifications: * Hospital experience preferred. * Basic computer skills required. * Excellent oral and written communication and interpersonal skills required. Licensure, Certifications, and Clearances: * Act 33, 34, 73, 31 UPMC is an Equal Opportunity Employer/Disability/Veteran

Performs various administrative and student services duties in support of a school. Facilitates human resources recruiting support for faculty, staff, and students; student registration; coordination of teaching schedules; and other related faculty and student services.

Join our UPMC Kane team as a casual Office Assistant and help create exceptional patient experiences! This daytime position offers flexible hours, with shifts from 7:30-4, 8-4:30, or 8:30-5, depending on clinic needs at Bradford, Kane, and Mt. Jewett. We're looking for candidates with prior medical office or CNA experience who are committed to outstanding customer service and providing positive patient interactions. The ideal candidate will have a caring attitude, strong computer skills, and a team-oriented mindset. Enjoy no weekends or holidays while having the opportunity for growth and advancement. Apply now to be part of a supportive, dynamic team! In this role, there is the opportunity to - * Verify patient information and medical records in the computerized scheduling system. * Schedule and reschedule patient appointments efficiently and accurately. * Relay messages to staff and providers regarding patient needs or updates. * Greet and register patients courteously, providing clear instructions and directions. * Prepare patient charts for upcoming appointments, ensuring all necessary documents are ready. * Answer phone calls, screen inquiries, and provide necessary information or messages. * Maintain an organized and welcoming waiting area, including refreshments and reading materials. * Comply with all UPMC Health System policies and procedures, ensuring patient confidentiality. Qualifications: Required * High school diploma or GED is required * One year work experience, preferably in a medical office setting * Knowledge of medical terminology * Word processing and computer experience * Good customer service skills * Experience with Office 365 products * Ability to multi-task while paying attention to detail Licensure, Certifications, and Clearances: * Driver's License * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Performs administrative assistant support work of moderate complexity.

UPMC Hillman Cancer Center is hiring a full-time Office Assistant II to join our Radiation Oncology Department at the UPMC Divine Providence campus. This is a day shift position, Monday through Friday, with no weekends or holidays, offering a consistent 40-hour work week. Responsibilities: * Verify and update patient information in the medical record and scheduling system; prepare charts for upcoming appointments. * Complete necessary paperwork, including encounter forms and referrals; generate billing information using the computer system. * Maintain a clean and welcoming waiting area, including beverage and reading materials. * Greet and register patients promptly and courteously; provide directions and instructions as needed. * Answer questions regarding appointments and testing; perform check-in and check-out procedures. * Assist with inpatient billing processes. * Support physicians with transcription and dictation concerns; review documentation for accuracy. * Process medical records release requests in accordance with policy. * Monitor office supply levels and assist with ordering and inventory management. * Maintain and update physician schedules; ensure accurate patient scheduling and appointment confirmations. * Answer and screen phone calls, take messages, and provide information in a professional manner. * Schedule diagnostic testing and obtain insurance authorizations, verifications, and referrals in a timely manner. * Use the financial management system to schedule appointments, verify information, enter charges, collect and reconcile co-payments. * Coordinate, schedule, and reschedule patient appointments; relay messages to staff and providers as needed. Qualifications: * High school diploma or GED * Three years of work experience, preferably in a medical office setting. * Knowledge of medical terminology preferred. * Word processing and computer experience required. Licensure, Certifications, and Clearances: * ACT 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC Cole Memorial Medical Group is currently hiring a casual (per diem) Office Assistant I to join our Outpatient team. Are you looking to gain experience in the medical field? This is a busy group with great providers and awesome staff! This is a dayshift position, 8 hour shifts between the hours of 7:30-6:30, 1-5 days a week! Apply today and join our team providing Life Changing Medicine to local communities throughout the region! Purpose: Responsible for making and scheduling patient appointments in an efficient and timely manner. Assists customers in person and on the phone, providing information, and communicating with various departments. Obtains and enters complete demographic and insurance information. Responsibilities: * Verify necessary information and records in the medical record and computerized scheduling system. * Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers. * Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions. * Maintain clean, orderly waiting area including beverage area and reading materials. * Prepare patient charts for upcoming appointments. * Answer telephone, screen calls, takes messages, and provides information. * Maintain and update current information on physician's schedules ensuring that patients are scheduled properly, and appointments are confirmed. * Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing. * Answer questions regarding patient appointments and testing. * Complies with all UPMC Health System policies and procedures. Maintain strict confidentiality related to medical records and other data. * Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/reconciliation and other tasks. Qualifications: * High school diploma or GED is required. * 1 year work experience, preferably in a medical office setting. * Knowledge of medical terminology preferred. * Word processing and computer experience preferred. Licensure, Certifications, and Clearances: * Act 31 Child Abuse Reporting with renewal * Act 33 with renewal * Act 34 with renewal * Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Classification Title: STU AST-NON-CLERICAL & ADMIN Job Description: The Counseling and Wellness Center (CWC) at the University of Florida (UF) is seeking a Communications Student Assistant to assist with Outreach and Communication activities within the Counseling & Wellness Center. RESPONSIBILITIES INCLUDE: * Assist with CWC's Digital Outreach and Communication services with duties including, but not limited to: * Managing the CWC's outreach event calendar * Setting up registration for outreach events using Zoom & Qualtrics * Assisting with the development of the CWC's external newsletter * Creating graphics for CWC's social media using Canva as needed * Developing bi-weekly CWC announcements for internal meetings * Developing and maintaining a database of central UF stakeholders (e.g. academic departments, student organizations, etc.) for distribution of CWC outreach communications * Utilizing the CWC's various communication channels to distribute information to UF stakeholders, local news outlets, etc. * Aiding in the development of mental-health related resources/information for university students. * Performing clerical duties including data entry, copying, faxing, receiving/distributing mail and other materials, running errands, keeping office area clean, maintaining calendars, responding to inquiries from staff, etc. * Attending weekly check-ins with the outreach communications manager about ongoing projects * Other similar duties as directed by supervisor. Expected Salary: $14/hour Minimum Requirements: * Federal Work Study Award (Please check in with UF Financial Aid to determine eligibility) * Able to work a minimum of 10 hours per week * Not concurrently employed anywhere else on the UF campus using Federal Work Study * Remote Work; requires access to personal computer and internet * Anticipated graduation date of Spring 2027 or later Preferred Qualifications: PREFERRED QUALIFICATIONS: * Proficient with Microsoft Word, Excel, & Qualtrics * Educational background in marketing, communications, art, or public health * Excellent communication and organizational skills * Excellent attention to detail * Ability to perform physical tasks, such as carrying or moving CWC outreach and communication materials if needed * Positive & professional attitude * Able to be reliable, and have good follow-through Special Instructions to Applicants: PLEASE APPLY ONLINE AND ATTACH: * Resume with anticipated graduation date and Cover Letter expressing interest in this position. * Students seeking FWS employment should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility. To locate your Financial Aid Award Page, go to *************************************** Health Assessment Required: No

Are you ready to make a difference in the lives of cancer patients? Look no further! UPMC Hillman Cancer Center is thrilled to offer an exciting opportunity for a full-time Office Assistant to support our medical oncology office at UPMC Passavant Cranberry. If you're passionate about efficient patient care, excellent communication, and contributing to a dynamic team, this role is for you. Why Choose Us? * Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service. * Work-Life Balance: Enjoy a Monday-Friday daylight schedule-no evenings, weekends, or holidays! * Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments. * Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you! * Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today! Responsibilities: * Verify necessary information and records in the medical record and computerized scheduling system. * Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers. * Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions. * Maintain clean, orderly waiting area including beverage area and reading materials. * Prepare patient charts for upcoming appointments. * Answer telephone, screens calls, takes messages, and provides information. * Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed. * Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing. * Answer questions regarding patient appointments and testing. * Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data. * Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks. Qualifications: * High school diploma or GED is required. * 1 year work experience, preferably in a medical office setting. * Knowledge of medical terminology preferred. * Word processing and computer experience preferred. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. Posted Job Title Ott Center Assistant (Temp) Job Profile Title Temporary Employee - Non-Exempt Summary The Ott Center Assistant (temp staff) positions support the management and execution of all Ott Center programming including internal and external indoor track & field meets, open training, community events, and any non-related track events held within the facility. This position will perform a variety of operational functions in addition to opening and closing the facility, setting up and breaking down facility equipment, and providing a high level of customer service to coaches, staff, participants, training members, and clients. This position will receive direct supervision from the Ott Center Manager and indirect supervision from Penn Track & Field coaches, administrators, and event/meet directors. Job Description Responsibilities + Open and close facility. Serve as early morning or evening facility supervisor as assigned. + Set up and breakdown any facility equipment needed during shift or before next shift. + Control membership access into the facility during open training times, enforce open training membership policies and procedures, and sell/distribute membership access passes. + Control participant and spectator access into the facility during events, assisting with admission sales, scanning admission tickets, and restricting prohibited items. + Perform crowd management functions supervising participants and spectators, restricting facility access, seating or bag drops in certain locations, enforcing entry/exit procedures, organizing cuing lines, and enforcing proper risk management policies. + Perform event staff duties as assigned to ensure the operational efficiency of a meet. + Support parking and transportation plans managing River Fields Drive access, distributing parking passes, enforcing parking policies, and assisting with the drop off and pick up of coaches, staff, and participants for collegiate buses. + Provide a high level of customer service to coaches, staff, participants, training members, and clients through effective communication and problem solving. + Perform administrative work as assigned by Ott Center Manager. + Perform other general operational duties as assigned Job Location - City, State Philadelphia, Pennsylvania Department / School Division of Recreation & Intercollegiate Athletics Pay Range $7.25 - $15.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. Please note that benefit eligibility is determined/based on ACA guidelines. The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.