Senior Administrative Assistant jobs at University of Pittsburgh - 365 jobs

Assists in the planning, organization, and execution of faculty appointments and formal reviews. Drafts and edits written materials and senior leadership communications. Maintains and reviews faculty records.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Brooklyn Sports & Entertainment creates bold, authentic, and unforgettable experiences that redefine sports, entertainment, and hospitality, The Brooklyn Way. As the parent company of marquee properties including the Brooklyn Nets, NY Liberty and Barclays Center, Brooklyn Sports & Entertainment operates at the intersection of live entertainment, premium hospitality, and community engagement. As it expands its existing portfolio, Brooklyn Sports & Entertainment now includes a media portfolio as well as Brooklyn Wine Club, and a hospitality business developing several location-based entertainment properties. Whether on the court, on stage, or in the workplace, Brooklyn Sports & Entertainment is driven by a pursuit of excellence-constantly evolving, innovating, and pushing boundaries to elevate its business and expand its fan base. The company is deeply committed to fostering a culture of belonging and inclusion, both internally and across its communities, ensuring that every interaction reflects its values of growth mindset, integrity, accountability and care. We are guided by our core values: Integrity: Be intellectually honest at all times. Demonstrate the highest professional and ethical standards. Care: Care for everything and everyone around us. Practice empathy, respect, and inclusion to promote an environment of excellence and success. Growth Mindset: Develop ourselves and those around us. Experiment, learn, and improve from everything we do. Accountability: Deliver on our word, take responsibility for our actions, and work in the interest of our team. SUMMARY The office of the Chief Executive Officer (CEO) includes two assistants - one mainly focused as an Executive Assistant and one mainly focused as a Personal Assistant. Both assistants need to be fully skilled on both roles and constantly be coordinating with and supporting one another. This role is primarily the Executive Assistant role. The Executive and Personal Assistant "Assistant" is responsible for providing administrative and departmental support to the CEO of Brooklyn Sports & Entertainment. The Assistant will be expected to use independent judgment to organize and prepare collateral, prepare and edit correspondence, manage incoming correspondence and special requests as well as provide administrative support to the executives. The Assistant must become familiar with all employees and be current with ongoing company projects. The Assistant should always be five steps ahead, thinking proactively and suggesting new ways to contribute while maintaining a positive attitude. The Assistant will work as a duo with another Assistant in the Office of the CEO. WHAT YOU WILL DO Interact with the senior level management team and ownership groups. Relying on sound judgment and knowledge of the business priorities, you will manage Microsoft Outlook calendar (scheduling both internal and external meetings) to ensure relevant meetings are scheduled in a timely manner. Confirm locations, attendees, and times for internal and external meetings. Answer and filter incoming and outgoing calls, correspondence and respond independently. Compile and organize documentation for review and approval by Senior Leadership. Prepare monthly expense reports. Perform complex and confidential administrative responsibilities. Handle special requests for clients, which may include game tickets, tickets to other events, merchandise, gifts, etc. Book personal travel arrangements. Arrange detailed and complex international and domestic travel arrangements in addition to itineraries. Plan, organize, and oversee hosting and hospitality functions, encompassing evening and weekend events for Nets, Liberty, and Long Island Nets, along with private gatherings at homes and restaurants, ensuring exceptional guest experiences and flawless execution. The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position. WHO YOU ARE Uncompromised ability to protect the confidentiality and privacy of others in addition to company documents and records when privy to sensitive information. Truly outstanding customer service and interpersonal communication skills. Keen attention to detail, strong conflict resolution, problem solving and decision-making skills. Flexible and reliable standout colleague, always acting in the best interest of the department and the company as a whole. Ability to create and maintain productive, positive relationships through strong communication and interpersonal skills. Demonstrates a strong ability to manage one's own time and prioritize tasks when given clearly defined goals and objectives. WHAT YOU WILL BRING 5-10 years' experience in an administrative role supporting one or multiple high-level executives. Bachelor's Degree required. Experience working in a global business landscape required. Strong familiarity with Microsoft Excel, Word, PowerPoint, and Outlook. Flexibility to work late hours, early mornings and/or weekends as needed. SALARY RANGE $90,000 - $115,000 Base Salary TRAVEL REQUIREMENTS May be required to travel on rare occasions (WORK ENVIRONMENT Work primarily in an office environment but will be expected to attend games and other events on evenings, weekends, and holidays. We are an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, creed, religion, gender, gender identity, transgender status, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, genetic information or any other characteristic prohibited by federal, state or local laws.

Ad Prima Charter School is a Blue Ribbon K-8 school in Philadelphia. Ad Prima is seeking an Administrative Assistant. Responsibilities include, but are not limited to: Coordinates and schedules meetings, meeting rooms, and required equipment for meetings. Answer, screen, and forward all incoming calls and emails. Performs clerical duties for administrative staff including but not limited to filing, data entry, and scanning. Distributes all incoming mail. Greets visitors and directs them appropriately. If you are interested in learning more about Ad Prima Schools, please visit our website at ************************************

October 10, 2025 Long Island Campus This position has the primary responsibility of providing excellent customer service to all who enter the University or with whom this staff member interacts with in-person or virtually, or via phone or email. The Senior Administrative Assistant serves as the Receptionist for the Office of Admissions, provides operational support for admissions office, and assists with admissions events, and helps to manage student employees. This position is vital to the creation of a positive first impression and overall campus experience for prospective students and guests. Duties and Responsibilities Include but are not limited to: * Welcome guests to the Admissions Office and University. Provide friendly and accurate information when welcoming campus guests; answering, placing, and redirecting phone calls, and when communicating with all external and internal constituencies. * Assist with confirmation calls for all counselor appointments, campus tours and admissions events. * Maintain the professional appearance of the Admissions Office reception desk and lobby. * Schedule, change and confirm appointments and event attendance. * Maintain the Admissions lobby and front desk, including updating the slides displayed on the lobby monitors. * Assist with the supervision and training for our student ambassadors in the Admissions Office. * Active participation in the planning and execution for on-campus events. * Learn and utilize our student information systems: Slate and Colleague. * Assist with the preparation of mailings and event packets as needed. * Provide excellent customer service to all internal and external constituencies * Complete various admissions related tasks as projects as directed by the Associate Director, Director, AVP, or VP * Assist with covering evening and weekend events, as needed * Perform other duties as assigned Functional Relationships Departments with which this position interacts: * Public Safety * Office of Financial Aid * Bursar and Business Office * Office of the Registrar * Information Technology * Campus Facilities * Other administrative offices and faculty as needed Education/Skills Required * Associate's or Bachelor's degree preferred, and/or 2 to 4 years of customer service experience in a related position. * Excellent interpersonal and communication skills. * Strong organizational skills and attention to detail. * Ability to occasionally work evenings and weekends, as required. * Knowledge and proficiency in Microsoft Office and Google. Experience with Slate and Colleague systems preferred. Application Process and Additional Information Salary: $35,000 To Apply: Interested candidates should submit a résumé, along with a letter of interest describing their qualifications and background for the position. All materials should be submitted electronically to: Lauren Grella, Associate Director of Admissions Office of Admissions St. Joseph's University, New York 155 West Roe Blvd. Patchogue, NY 11772 Submit to: [email protected] It is the policy of St. Joseph's University not to discriminate on the basis of race, color, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, citizenship, age, disability, genetic information, status as a victim of domestic violence, military status, status as a protected veteran, marital status or status of an individual in any group or class protected by applicable federal, New York State or New York City Law. This policy applies to all terms and conditions of employment, educational programs, admissions policies, financial aid, and all other school administered programs or policies. The University also provides accommodations for qualified individuals with disabilities in accordance with the Americans With Disabilities Act and applicable state and local laws. If you need an accommodation during the application process or while employed, please contact Human Resources. Your employment is contingent upon receipt of proof of eligibility to work in the United States. Please note that the Department of Homeland Security (DHS) requires that all U.S. employers complete and retain a current Form I-9 for each individual they hire for employment in the United States, verifying the employment eligibility and identity documents presented by the employee and recording the document information. You will be required to complete your portion of the document, with your documentation verifying your identity and eligibility to work, no later than your third day of employment.

Posting Details Information Requisition Number AS933P Job Title Administrative Assistant to the Associate Vice President for Student and Financial Support Services Pay Rate $32.47 - $35.72 Position Type Support The Administrative Assistant to the Associate Vice President for Student and Financial Support Services (AVPSFSS) provides high-level administrative support, ensuring the smooth and efficient operation of the office. The role involves significant responsibility in maintaining the integrity and security of sensitive information and supporting the AVP in executing critical initiatives related to student support services. The Administrative Assistant takes the initiative to drive projects to completion and serves as a liaison between the AVP and internal and external constituencies at all levels of the College and other organizations. This position works closely with the AVPSFS on strategic initiatives and requires the highest degrees of confidentiality, integrity, and trust. This position may use varying styles and approaches that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace. Essential Duties and Responsibilities: These are intended only as examples of the various types of job duties to be performed. The omission of the specific duties does not exclude them from the position of the work is a similar, related, or logical assignment to the position. The following are the functions essential to performing this job: Primary Administrative Tasks: * Serve as a confidential assistant to the Associate Vice President for Student and Financial Support Services (AVPSFSS). * Coordinate and manage the calendar for the AVPSFSS including scheduled meetings, events, conferences, and one-on-ones with direct reports and other activities with particular attention to preparation, logistics, and briefings. * Make travel arrangements (flights, hotel, conference registrations), and prepare travel itineraries and expense reports. * Attend meetings, draft presentations, record and disseminate minutes, and prepare correspondence and other materials supporting initiatives. Tracking and Monitoring: * Monitor budgets, including tracking and maintaining expenditures, reconciling accounts, providing reports, preparing purchase orders, vouchers, and budget transfers. * Develop and maintain systems to support the AVPSFSS office and automation of processes using electric forms and software packages. Maintain appropriate information, document storage, and retrieval systems. Communication and Outreach: * Act as a primary point of contact for the AVPSFSS office, handling inquiries with professionalism, understanding the significance of confidentiality, and providing appropriate support. * Monitor correspondence from community members, both internal and external, regarding questions and clarifications. Project Management and Policy Coordination: * Assist in managing and supporting special projects, including conducting research, gathering data, performing comprehensive analyses, and managing databases to ensure accurate and efficient project execution. * Track milestones and deadlines for projects related to compliance and student support, ensuring that all tasks are completed on time and in alignment with institutional goals. Support the review and revision of policies and procedures assigned to the AVPSFSS, ensuring they are up-to-date and aligned with federal, state, and institutional regulations. * Assist in organizing documentation for audits and compliance reviews, ensuring readiness and thoroughness without needing to be a subject matter expert. Professional Development and Continuous Improvement: * Engage in professional development to enhance skills in administrative support, confidentiality, and understanding the broader context of the AVPSFSS's responsibilities. * Participate in relevant training sessions to improve abilities in managing sensitive information and supporting compliance-related tasks. Required Minimum Qualifications * Associate Degree * Two (2) years of administrative, office management, or related experience * Proficiency in Microsoft Office * Excellent written and oral communication skills, with attention to detail Desired Qualifications * Bachelor's Degree * Two (2) years of administrative experience at a post-secondary institution * Experience supporting roles that support compliance, audit readiness, or regulatory oversight * Experience with student information systems at a post-secondary education institution * Strong interpersonal skills with the ability to work with people at all levels of an organization * Strong problem-solving skills and analytical abilities Work Schedule 8:30 AM - 4:30 PM, Monday to Friday Full/Part Time Full Time Telework Eligible? Yes Essential Personnel? No Posting Detail Information Job Posted Date Closing Date Open Until Filled Yes For Best Consideration Special Instructions to Applicants All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position. For best consideration, applications should be received by November 12, 2025. Review of applications after this date is not guaranteed. FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more! Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values campus diversity in students and staff and encourages members from historically under-represented groups to apply. Non-Discrimination Statement Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Supplemental Questions

Administration Executive Assistant to the Receiver REPORTS TO: Receiver PRIMARY FUNCTION: The Executive Assistant to Receiver will be responsible for supporting the overall administrative functions of the Office of the Receiver. The Executive Assistant to the Receiver will also be responsible for completing administrative and/or secretarial functions for administration. REPORTS TO AND EVALUATED BY: The Executive Assistant to the Receiver reports directly to and is evaluated by the Receiver, with additional management oversight provided by the Director of Human Resources, The Executive Assistant to the Receiver works cooperatively with the Central Administration staff members and with other district personnel to perform job responsibilities as outlined. MISSION: The Chester Upland School District is committed to providing all students the opportunity to achieve excellence in the four A's: Academics, Athletics, Arts, and Activities. The senior leadership team continues to build a talented and committed team to ensure all students are prepared to graduate from Chester Upland schools career and college ready! The C.O.R.E. is the foundation of the Chester Upland School District's vision and mission. C.O.R.E.: C- Children First: The well being and continuous learning of every child will drive decisions. O- One Chester Upland: With dedicated community of partners, parents, students and staff, we will excel, united as One Chester Upland. R- Reimagining: Through a mode of continuous improvement, we will apply four important levers for change, collaboration, capacity building, deepening knowledge of pedagogy, and focusing direction to improve outcomes for all. E- Equity, Excellence, and Emotional Intelligence: We will ensure equitable access to a quality education that includes emotional intelligence and leads to excellence across all opportunities and services. RESPONSIBILITES AND ESSENTIAL FUNCTIONS Provide comprehensive administrative & secretarial support to the Receiver, Facilitates the smooth operation of the Office of Receiver and and assists with the daily functions and operations of the administration building, as assigned by the Receiver and/or Director of Human Resources. Plan, organize and coordinate office functions and activities provide timely communication and information to the District, general public, and outside organizations as related to areas of responsibilities including State-wide organizations in the field of education as directed by the Receiver and/or Director of Human Resources. Serve as a liaison with all levels of staff, public officials, school district personnel, and community representatives for matters related to the Office of the Receiver. Attend Public Board meetings and work with the Receiver, Superintendent, and administrative team to provide closure on all issues and/or concerns arising from these meetings. Proofread all items presented for Board consideration for accuracy and notify author of recommended revisions. Maintain contact with the Elected Board (Elected Board Secretary), employee groups, professional organizations, legal counsel, media and government on behalf of the Receiver as directed. Research material through various resources for information to support the Receiver's actions in the development of policies, budgets, external reports, and Governing Board Document requests. Ensure the Receiver and Elected Board are fully prepared for all official and unofficial proceedings with professional, up-to-date information and background data, complete agendas and documentation, accurate schedules, including a Receiver's priority brief for all meetings. Assist in the facilitatation of regular meetings/trainings for other senior level administrative assistants working in the District Office to ensure information and resources are shared between departments, as directed by the Receiver and/or Director of Human Resources. Act as the Right to Know Officer for the school district. Attend and record proceedings from confidential and sensitive official and unofficial meetings as directed by the Receiver and/or Director of Human Resources. Learn, apply, and stay current on school district policies, laws, rules and regulations affecting the office of the Receiver and the District and maintain and update accordingly. Independently prepare a wide variety of highly difficult correspondence and statistical data work including typing, proofreading, creating forms, reports, contracts, communications and presentations with speed and accuracy. Perform special projects and prepare or assign the preparation of various forms and reports to clerical staff on behalf of and under the direction of the Receiver and/or Director of Human Resources. Receive, screen and direct callers and visitors to ensure timely delivery of communication to appropriate staff, sites/departments or outside individual/group; answer questions, refer to appropriate staff members or schedule appointment with the Receiver; receive, sort, read, route and respond to mail as directed. Schedule appointments and maintain appointment calendar; arrange group meetings and transmit confidential or controversial information as appropriate. Work collaboratively with other administrative units to assure compliance with time line Maintain files, records, office supplies, and other needs of the department. Maintain the official copy of District policies and administrative regulations and hand books. Process purchase orders, requisitions and track budgets accordingly. Prepare agendas and attend meetings; take, prepare and distribute minutes to administrative staff and the Board as appropriate; maintain files and meeting folders Additional Duties Performs other related tasks as assigned by the Receiver. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Use standard office equipment such as personal computers, printer, copy and fax machines, and telephone. Travel Requirements Travels to school district buildings and professional meetings as required. Key Competencies The ideal candidate will demonstrate the following: Strategic Planning and Effective Execution Proactively offer innovative solutions to seemingly intractable problems. Demonstrate critical thinking skills and the ability to analyze data, identify trends, and diagnose root causes. Exhibit a strong focus on goals and results. Sets clear metrics for success. Demonstrates excellent project management skills, including close attention to detail, ability to balance the big picture with detailed steps to reach the end goal, and ability to balance multiple projects under tight deadlines. Continuously monitors progress and demonstrates persistence to overcome obstacles to achieve goals. Effective Change Management Ability to develop and execute approaches to preparing and supporting individuals, teams and organization in making systemic improvements district wide. Ability to use methods that redirect or redefine the use of resources, processes, budget allocation, or other modes of operation that significantly shift/change an organization Creates environments that encourages systemic improvement of practices over time. Use structured approach to ensure changes are implemented successfully to support sustainable change at scale. Knowledge, Skills and Abilities Knowledge of best practices in administration, program evaluation and staff supervision. Knowledge of data information systems, data analysis and the formulation of action plans. Ability to use computer network system and software applications as needed. Ability to develop and implement projects. Effective verbal and written communication skills. Ability to communicate effectively with students and parents, as well as staff and other members of the community. Ability to build and maintain positive relationships, both within and outside the organization. Ability to organize multiple tasks and conflicting time constraints. Ability to engage in self-evaluation with regard to leadership, performance and professional growth. Ability to establish and maintain cooperative working relationships with others contracted in the course of work. Ability to handle sensitive information with distriction and maintaining confidentiality. Physical and Mental Demands, Work Hazards Work in standard office and school building environments Equipment Use of standard office equipment such as personal computers, printer, copier and fax machines, and telephone. Travel Requirements Travel to school district buildings and professional meetings as required. Qualifications Profile To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary. MINIMUM QUALIFICATIONS/CERTIFICATION: Education and Experience High School Diploma, Bachelors Degree in Business Administration, Public Administration, or related field preferred. 1-2 years of admininistrative, or secretarial experience. PREFERRED QUALIFICATIONS: Computer skills including Microsoft Office Suite, Outlook, and other systems that assist in office organization. Strong understanding of local, state and federal laws applicable to PA public school districts. Excellent customer service skills to deal with a variety of employees, clients, and vendors. TERMS OF EMPLOYMENT: 12 month (260-262 days) Salary and Benefits in accordance with Act 93 Non-Supervisory agreement $55,000.00 - $70,000.00 The information in this job description is for compliance with Chester Upland School District Board Policy and the Americans with Disabilities Act (A.D.A). It is not intended to be an exhaustive list of duties, responsibilities and qualifications for the position. The incumbent may perform or be assigned other duties. Equal Opportunity Employer The Chester Upland School District (CUSD) is an Equal Opportunity Employer. CUSD ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at ************.

Wor-Wic Community College is accepting applications for an executive assistant to the president. This position serves as a trusted support to the president, providing high-level administrative functions, project management and executive coordination; conserves the president's time and promotes the college's image by serving as a liaison between the president, key stakeholders, political representatives and employees; assists the president in coordinating Board of Trustees meetings and travel; manages critical initiatives; and ensures seamless operations of the president's office. This position is required to work during the annual commencement and board functions.The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills or working conditions associated with this position. * Provides proactive, high-level support for the president, including managing the president's schedule, coordinating external meetings and reconciling budgets; supports the overall success of the college and the president's office * Coordinates and supports major institutional initiatives and special events determined by the president, including but not limited to commencement, county dinner and delegation breakfast; collaborates with leadership teams to drive progress and ensure event success * Drafts agendas for college council, all-staff and other meetings; gathers necessary input and data from college administrators for the president's use; handles all meeting preparations; attends meetings and takes and transcribes meeting minutes * Provides administrative support for the Board of Trustees, including scheduling and coordinating all meetings and board-related functions, preparing and distributing board documents, taking and transcribing meeting minutes and arranging travel for board members * Triages, responds and provides follow-up to urgent and high-profile requests with the approval of the president, including drafting correspondence, contacting the president and/or forwarding requests to other college officials * Assists with the administrative requirements for budgets and expenditures for accounts managed by the president's office * Works with the Executive Leadership Team to coordinate meetings, keeps the president abreast of priority topics, drafts agendas, provides follow-up on action items and monitors schedules to ensure availability * Contributes to the annual and five-year comprehensive assessment process as per the College assessment plan * Performs other duties as assigned * Bachelor's degree in a relevant field; (an associate degree with three additional years of high-level executive leadership experience can be substituted for the bachelor's degree) * Seven years of relevant work experience, including demonstrated experience supporting high level executive leadership (a total of 10 years with an associate degree) * Excellent interpersonal and verbal and written communication skills with a precise command of grammar, punctuation and correct use of the English language * Strong computer and technology, budget management, organization and time management skills * Ability to exercise discretion in the handling of confidential matters * Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) * Ability to work independently and to perform complex tasks in a fast-paced environment * Proven ability to interact and work effectively with a wide and diverse range of individuals and stakeholders at all levels of the college and within the community * Valid driver's license * Preference will be given to candidates with experience in higher education, government or non-profit sectors and a valid Notary Public license This is a full-time standard administrative position that includes an excellent fringe benefits package. Days and Hours of work are Mon. - Fri., 8 a.m. - 4:30 p.m. (1 hour lunch). The starting salary for this position will range from $60,200 to approximately $73,850, depending on qualifications and experience. The right candidate will represent our commitment to innovation, community, integrity, learning, excellence, accessibility and diversity; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness. It is important that your application show all the relevant education and experience you possess. Please do not use "See Resume" or similar language in the job application. Applications may be rejected if incomplete. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties, or combine and/or eliminate positions at any time. Applications received by Jan. 4 will be given first consideration; the position will remain open until filled. ************** This document is available in alternative formats to individuals with disabilities by contacting disability services at disabilityservices@worwic.edu, ************ or TTY ************. Wor-Wic Community College is an equal opportunity educator and employer. Visit **************/Services-Support/Disability-Services to learn more.

Your career is more than just a job, it's part of your life. Whether you're a clinician, or non-clinical professional, at USACS you'll feel a sense of connection working with clinicians and office staff who share your interests and values. We want you to love coming to work each day because you believe in what you do and the people with whom you work. We care about your success. USACS also understands that location is important. We offer career opportunities for clinicians and non-clinical support staff from New York to Hawaii and numerous points in between. Our supportive culture, outstanding benefits and competitive compensation package is best in class. The Senior Executive Administrative Assistant is responsible for providing support and completing a broad variety of administrative tasks for executive leader(s). Candidate must reside near Pittsburgh, PA or Western PA This is a remote position, but will require occasional travel for onsite meetings in Pittsburgh, PA ESSENTIAL JOB FUNCTIONS: The ability to work in a fast-paced environment while remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality. Attention to detail and ability to produce extremely accurate work required. Ability to effectively work in a multi-task environment and to coordinate and prioritize various activities and duties simultaneously. Ability to effectively communicate orally and in writing with employees (clinician and non-clinician), management, and external business contacts and vendors in a courteous and professional manner. Must have knowledge of correct English and grammar usage. Ability to identify, research, and resolve problems and discrepancies. Ability to maintain patience and composure in difficult situations. Knowledge of and skill in using personal computers in a Windows environment with an emphasis on word processing, presentation, spreadsheet, and database applications and Internet usage. KNOWLEDGE, SKILLS AND ABILITIES: Word and Outlook skills necessary for position Strong PowerPoint (presentation) skills required Excel (spreadsheet) skills preferred but not required EDUCATION AND EXPERIENCE: Minimum of five years related experience required Candidate with previous experience supporting executive level leadership is desired Word and Outlook skills necessary for position Strong PowerPoint (presentation) skills required Excel (spreadsheet) skills preferred but not required Workday experience preferred Occasional travel required to support US Acute Care functions and events PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit for prolonged periods and occasionally walk, stand, bend, stoop, and lift up to 15 pounds. Required to have close visual acuity to perform the job. Hourly Rate: $24.83-$45.93 Hourly rate may be determined on several factors including but not limited to knowledge, skills, experience, education, geographical location and requirements stated in job description. US Acute Care Solutions current and potential employees enjoy best in class benefit programs with a wide array of options. To learn more, please visit the following link: *********************************** Click the red apply button to submit an application and resume. If you are an USACS employee, please apply via the Jobs Hub in the Workday system.

The senior administrative assistant role is responsible for providing excellent customer service to all constituents across the university. This position is also responsible for managing and distributing information and creating efficiency within the office or shared function. The senior administrative assistant is responsible for the support, clerical/administrative and project work for a college/school/division or building/function and may support multiple employees or shared spaces, in addition to community agencies and accreditation/regulatory agencies. Essential Functions: 1. Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics. As we are an equal opportunity employer committed to Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability. 2. Interacts with all management levels and external agencies; works independently and completes assigned projects with minimal supervision. 3. Research and compiles data for internal (e.g., budget, assessment) and external (e.g., accreditation, regulatory bodies, state, and federal grants) reports. 4. Reviews and analyzes special reports and data, summarizing information for dean and others. 5. Authorizes and approves, within the delegated level of signature authority, purchase requisitions, check requisitions, employee reimbursements, credit card charges, and other budget obligations. 6. Organizes, facilitates, and coordinates with dean and department chairs needs for required accreditation self-studies, site visits, including on-campus and off-campus needs. 7. Coordinates and facilitates internal and external assigned events such as community advisory boards and academic ceremonies. 8. Uses project management tools such as Excel, Event Application Software, and Microsoft Teams to track and coordinate University Events. 9. Coordinates and facilitates faculty and staff searches in collaboration with the Search Committee and dean's office. 10. Monitors and prepares special contracts for full-time faculty (e.g., overloads, stipends). 11. Coordinates and prepares external agency internship affiliation agreements and Certificates of Liability Insurance for all college programs and sites. 12. Serves as recording secretary for monthly college department chair and college meetings. 13. Commitment to process improvement by documenting and discussing efficiencies and eliminating failure points. 14. Maintain confidentiality regarding sensitive information. Additional Responsibilities: 1. Quickly prepare multiple forms of correspondence for all internal and external audiences. 2. Communicate to internal and external audiences on behalf of the college and dean. 3. Cascading key decisions after they are made by college dean and department chairs. 4. Prepares and maintains college Dean appointment calendar that includes multiple stakeholders. 5. Representative as key point of contact for building/division/college/school as designated. 6. Mail distribution for designated area, order supplies as needed within function as a shared resource. 7. Provide general support to visitors and guests. 8. Perform other duties as assigned, requested, or directed to support university operations. 9. Occasional flexibility in hours may be required. Qualifications/Education: 1. Commitment to the mission statement, core values and goals of Alvernia University. 2. Microsoft Office Suite proficiency 3. Minimum 2-3 years of administrative assistant or related experience 4. Excellent organizational and communication (written and oral) skills. 5. Ability to excel at details, prioritize, multi-task, and work in a fast-paced environment. 6. Problem-solving skills, the ability to identify problems, brainstorm, analyze options, and implement the best solution. 7. Ability to network and collaborate interdepartmentally to obtain answers and solutions. Physical Requirements: 1. Physical attendance is required to perform the duties of this job. 2. Prolonged periods of sitting at a desk and working on a computer. 3. Must be able to lift 15 pounds at times. Employee Benefits: Join a team that values your well-being! We offer a comprehensive benefits package designed to support you and your family: Robust Health Coverage: Choose from three offered medical plans, plus dental and vision. Financial Security: Enjoy University-paid life/AD&D insurance and long-term disability, with options for short-term disability and supplemental coverage for you and your family (including accident, critical illness, and hospital indemnity plans). Flexible spending accounts are also available. Exceptional Retirement: Start saving immediately with our 403(b) Retirement Plan. You'll get 100% immediate vesting, a University gift contribution, and a generous match up to 5% of your deferrals. Time Off & Flexibility: Take advantage of 18 paid holidays each year and the possibility of flexible or hybrid work options for many roles. Invest in Your Future: Enjoy tuition remission benefits for yourself and your dependents. On-Campus Wellness: Benefit-eligible employees on our main campus receive free access to our Medical & Counseling Center.

Full-time Description The National WWII Museum is currently seeking an Executive Assistant for the Executive Vice President (EVP) and Chief Financial Officer (CFO). Reporting to the EVP and CFO, this position provides administrative and operational assistance to the EVP and CFO to support the successful organization, implementation, and management of objectives of the office of the EVP and CFO. The Executive Assistant to the EVP and CFO manages administrative and project activity across the Finance and Accounting, IT, A/V, Security, Retail, Insurance, and Legal functions and across the organization, on the behalf of the EVP and CFO. The Executive Assistant is responsible for managing high-level and complex calendaring activities, coordinating projects, researching and preparing materials and preparing reports. Requirements Executive Support Provide comprehensive administrative support to the Executive Vice President including scheduling meetings, managing calendars and handling correspondence. Act as a liaison between the Office of the Executive Vice President and internal/external stakeholders, ensuring timely communication and follow up on action items. Prepare agendas, presentations and reports for executive meetings and assist in the dissemination of relevant materials. Support the EVP in preparing for Cabinet, Board and Committee meetings including preparing the documentation, reports, and handouts. Prepare purchase orders, invoices, contracts, expense reports, and other materials for the EVP's approval. Project Management Coordinate special projects and initiatives, tracking progress and ensuring deadlines are met. Collaborate with cross-functional teams to gather information, conduct research, and compile data for executive decision making. Manage the implementation of executive directives, monitoring outcomes and providing regular updates to stakeholders. Special projects include but are not limited to: annual insurance renewals, annual state solicitation registrations, annual state tax exempt applications and building and maintaining the Finance Department Museum Hub page. Legal Provide administrative support to Corporate Counsel including scheduling meetings, managing calendars, and handling correspondence. Contract administration - manage the Museum's online contracts repository. Legal and organizational document compliance - update corporate documents with Sam.gov, LA Secretary of State, New Orleans One-Stop, and respond to various vendor requests (e.g., COIs and credit applications). Legal Matters and Intellectual Property - support Corporate Counsel to ensure that licenses, certifications, and trademarks are current and active. Conduct due diligence research and review corporate records, contracts, and other materials for accuracy and compliance. Document preparation and proofreading. Other Responsibilities Board/Committees - provide assistance and support in preparation and execution of EVP's role in Board and Committee meetings including taking minutes, if requested. Act as insurance liaison between the Museum and the Museum's insurance brokerage firm and support EVP and Corporate Counsel in managing insurance and claims reporting and tracking. Retail - prepare purchase orders for approval and distribution to A/P; liaise with the Retail Department as needed, supporting the EVP's objectives for that department. IT, Security and A/V- Liaise with these Departments as needed, supporting the EVP's objectives for those departments. Work Teams - serve on various work teams as considered necessary Confidentiality and Discretion Handle sensitive information with the utmost confidentiality and discretion, always maintaining a high level of professionalism. Manage confidential documents, records, and communications, ensuring compliance with company policies and regulatory requirements. Exercise sound judgment in resolving complex issues and navigating challenging situations with tact and diplomacy. Relationship Management Cultivate strong relationships with internal stakeholders, including department heads, managers, and staff members to foster collaboration and alignment. Serve as point of contact for external partners, clients, and vendors, representing the Office of the Executive Vice President with professionalism and integrity. Anticipate the needs of the Executive Vice President and stakeholders, proactively addressing concerns and providing proactive support as required. Undertakes special assignments/projects on a wide variety of issues as requested by the EVP and CFO. Qualifications Bachelor's degree in Business Administration, Management or related field. Proven experience in similar roles, supporting C-suite executives or senior management. Exceptional organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Excellent attention to detail. Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization. Proficiency in office productivity software (e.g. Office365) and project management tools. Demonstrated discretion and integrity when handling confidential information and sensitive matters. Strategic mindset, with the ability to think critically, analyze data and contributed to decision making processes. Flexibility and adaptability to navigate rapidly changing priorities and requirements. Professional demeanor with a positive attitude and a commitment to excellence. In addition to offering competitive wages, the Museum's benefits package includes: Medical insurance - 2 plan options; Museum pays 75% of premium Dental and vision insurance Flexible spending account 401(k) - Museum matches 50% of employee contribution up to 6%; employer contribution full vested after 3 years of employment Life insurance and AD&D - $15,000 policy employer paid; additional life and AD&D available Long term disability insurance Paid vacation and sick leave, 10 paid holidays per year Free parking Tuition assistance and professional development Employee assistance program The National WWII Museum is an Equal Opportunity Employer and seeks diversity in its workforce. We are dedicated to a policy of non-discrimination in employment on any basis including age, sex, race, religion, national origin, sexual orientation, or disability. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.

It's great to work at a place where people are truly committed to serving our students! We're committed to bringing passion and energy to our College. Visit our Life Page on LinkedIn to explore our dynamic campus culture, hear from current employees, and discover what makes Bucks County Community College a great place to work! This position provides advanced executive administrative support and project coordination for the Vice President of Enrollment Management and functions as the lead classified position for administrative operations across the Enrollment Management division. Enrollment Management includes Admissions, Advising & Transfer Services, Enrollment Communications, Financial Aid, Records & Registration, Testing Services, and High School Initiatives/Dual Enrollment. The Senior Administrative Assistant works cross-functionally with administrative and specialized support staff across all Enrollment Management units to ensure coordinated workflows, consistent communication, accurate process management, and timely execution of division-wide initiatives. The role includes project tracking, operational data support, communication management, and oversight of complex processes such as appeals and residency determinations. Although the Administrative Assistant does not directly supervise and evaluate staff members, this person plays a leadership role in office operations and is often the first point of contact for complex or sensitive situations. Routine responsibilities include overseeing processes such as tuition appeals, withdrawal appeals, and residency determinations. The employee must demonstrate flexibility and adaptability as procedures, systems, and operational needs evolve. Due to the nature of daily interactions in this position, errors in judgment can have significant consequences. The Administrative Assistant frequently communicates sensitive or unwelcome news regarding tuition, appeals, and residency issues under the direction of the Vice President of Enrollment Management. This requires tact, diplomacy, and strong problem-solving skills to prevent issues from escalating into prolonged or unproductive situations. Consequences of errors in these areas could include legal actions against the College and potential harm to the College's reputation within the community. Primary Functions * Provides high-level administrative support to the VP of Enrollment Management, including calendar management, meeting coordination, preparing materials, drafting communications, and ensuring timely follow-up. Communicates with students, faculty, staff, and external partners on behalf of the VP to support the smooth operation of Enrollment Management functions. * Works collaboratively with administrative and specialized staff across all Enrollment Management units to coordinate workflows, align procedures, share information, and resolve cross-unit operational issues. Serves as a central communication hub for the division. * Coordinates projects and initiatives across the division, including dual enrollment operations, accreditation readiness, advising and registration workflows, and enrollment-related activities. Tracks deadlines, deliverables, risks, and progress; prepares summaries and project documentation. * Reviews and manages processes related to tuition appeals, withdrawal appeals, residency determinations, and related documentation. Ensures consistency, accuracy, and timely completion while applying College policies. * Collects, organizes, and summarizes operational data for use by the VP and department directors, including enrollment trends, caseload metrics, and participation data. Assists with preparing routine and ad hoc reports. * Other duties as assigned. Minimum Qualifications * Associate's degree or equivalent years of relevant experience required; Bachelor's degree preferred. * 3 years job-related experience in a professional office setting. * Proficiency with Microsoft Office (Word, Excel, Outlook). * Ability to handle confidential matters with discretion. * Ability to communicate effectively. * Ability to screen and solve problems. * Ability to work independently with general supervision. * Skilled at managing multiple tasks and priorities. * Ability to work within and respond effectively to time constraints. * Must be detail oriented and highly organized. Hourly Range $23.5746 - $25.2248 (commensurate with experience) Application Apply online at: **************************************** Applications must consist of a letter of application addressing this specific position and the candidate's interest and qualifications for coming to Bucks County Community College, resume/CV, and a list of five professional references. References will not be contacted without prior permission. Finalists may be asked to provide additional materials. Deadline Applications will be accepted until the position is filled. Benefits Bucks County Community College offers an exceptional benefits package that includes medical, dental, vision, prescription plans, 403B pension plan, life insurance, short & long-term disability, generous paid time off, tuition waivers, tuition assistance, wellness center, cafeteria, and free parking on a beautiful Bucks County campus. We are proud to be an organization that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace. Please Note: At this time, the College does not provide work visa sponsorships. To be considered for employment at Bucks County Community College, applicants must be permitted to legally work in the United States without employer sponsorship. Bucks County Community College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Job Title: Senior Executive Assistant to the Vice President & General Counsel/Assistant Board Secretary Classification: Professional Division: Office of the General Counsel Department: Office of the President Reports To: Vice President, General Counsel, Secretary to the Board of Trustees FLSA Status: Salaried, Exempt Revised: JOB SUMMARY: The Senior Executive Assistant to the Vice President & General Counsel is a key member of the Office of General Counsel (OGC) team, providing legal administrative, research, and technical support within the Office of General Counsel. The incumbent oversees the office's case management system, assists with the maintenance of the office's web-based resources, conducts legal research, responds to subpoenas and record requests, and provides direct support for the litigation and immigration practice areas (when necessary). The Assistant Secretary to the Board of Trustees reports to the General Counsel and Board Secretary. This position will provide all manner of executive level administrative and logistical support to the Board Secretary and Chair of the Board of Trustees. This includes but is not limited to coordinating meetings and Trustee communications, recordkeeping, maintaining calendars, and making travel arrangements. ESSENTIAL DUTIES & RESPONSIBILITIES: * Administer electronic case management and document systems; monitor case resolution and serve as point of contact for status inquiries from campus clients. * Design and organize record keeping systems and ensure maintenance of legal opinion files, litigation files, subject files and legal publications. * Maintain web-based resources, including the Office of General Counsel homepage and the university's policy library. * Assist with factual investigations and provide support for discovery activities; organize case files. Prepare materials in connection with immigration petitions (when and if necessary) and regulatory compliance matters. * Perform legal research on a variety of legal issues to include gathering of sources such as statutes, ordinances, court decisions, legal documents, institutional policies, templates, and articles for use in preparing legal documents and as a basis for answering requests for legal opinions. Conduct research through Westlaw and/or Lexis Nexis, the Internet, or other resources; monitor legislative and regulatory activity at the state and federal level. * Create and compose legal documents, letters, reports, memos, agenda items, graphs, charts, presentations and e-mails; independently answer correspondence not requiring review by the General Counsel; interpret and explain policies consistent with accepted interpretation. Manage Lincoln University's policy website and the policy approval process through the level of the Board of Trustees. Employee will also create efficiencies within the policy approval process. * Coordinate the receipt and institutional response to subpoenas and record requests. Manage and maintain Lincoln University's public records website and be responsible for managing and coordinating the response for public records. Maintain and respond to inquiries regarding university deeds and easements. * Responsible for records management and the destruction or digitization of all records in the Office of General Counsel. * Assist with trademark management and provide assistance with copyright work involving general licensing matters. * Provide general office management for the Office of the General Counsel and act as a front-end interface with clients, staff and attorneys for the purposes of screening calls and/or summarizing communications between outside parties and the OGC team. * Schedule witnesses, and the organization of supporting documents, exhibits, and evidence in complex litigation. * Oversee the office budget. Develop a plan for the reduction of unnecessary and frivolous spending to right-size the office budget. * Oversee the flow of policies, appeals, and legal documents from the Office of the President. * Participate in committee meetings and in special projects. Recommend methods for improvement of office procedures or workflow and initiated approved suggestions; ensure confidentiality and security of office facilities, equipment, and records.

Executive Assistant to the President Status: Regular, Full-time, Exempt Department: Office of the President Reports to: President Salary: $62,353.20 - $69,500.00 annual salary Description: The Executive Assistant to the President is responsible for oversight of office operations for the administration of the College. This role requires the utmost discretion, confidentiality, integrity, and independent judgement in carrying out required duties and responsibilities. This role, under direction of the College President, provides responsible confidential professional administrative and technical support to the College President and Cabinet members as assigned. Duties and Responsibilities: Provide oversight to the Office of the President s administrative operations. Conduct and respond to correspondence via telephone, email, fax, and text. Route and convey messages accurately and with a sense of urgency. Assist the President with creating and distributing communications and memos. Process mail for the President and Cabinet members as directed. Coordinate administrative meetings and events and collaborate with internal and external partners in providing the President with a complete administrative calendar. Prepare and distribute agendas and other materials for administrative meetings. Take minutes at administrative, committee, and board meetings as assigned. Serve as the point person and gatekeeper for the Office of the President, greeting and assisting visitors, including students, faculty, staff, and the public. Create, organize, and maintain confidential files and records. Manage the flow of electronic, paper, and verbal information and communications with proficiency. Disseminate information, explaining policies and procedures, and speaking as directed for the College President in personal and telephone contacts and meetings. Collaborate with Cabinet team members and provide direct administrative support as appropriate. Assist with tracking and reconciling the budget for the Office of the President, process expense reports, and manage purchasing for the office. Provide direct support for the Board of Trustees, including updating Board of Trustee information including By- Laws, Committee Lists and contact information, scheduling of and attendance at all committee and board meetings; disseminating meeting agendas and other documents; ensuring compliance with meeting notice requirements; preparing for events and meetings in collaboration with the Events Coordinator and IT Department, including ordering refreshments and meals, setting up meeting spaces, preparing name card; taking minutes. Other duties as assigned by the President. Communication and Culture Safeguard the confidentiality of College administration by exercising discretion in communicating information to faculty, students, staff, and the various public members. Greeting and assisting visitors, including students, faculty, staff, and the public. Receive and screen visitors demonstrating tact and courtesy. Exercise judgment and refer visitors to appropriate College offices and personnel. Serve as a liaison between the President and staff, students, the public, and other College personnel; establish and maintain positive staff and public relations. Communicate information in person, by telephone, or email - where judgment, knowledge and interpretation of policies and regulations are necessary. Serve as a model for positive interdepartmental communication by ensuring clear, tactful, and courteous exchange of information between the President's Office and other administrative departments. Lead and/or participate in cross College related continuous improvement projects. Qualifications and Preferences: High school degree or GED required. 4 years of experience in progressively responsible administrative support positions. Ability to work with a broad range of diverse individuals and groups to form a safe and inclusive workplace. Proven ability to handle highly sensitive and confidential information with integrity and professionalism. Excellent communication skills including public speaking: over the phone, in person, and written communications. Ability to effectively communicate with colleagues and the public to professionally represent the principles of PSC. Demonstrated skill at gathering, organizing, distributing, and filing information. Superior organizational skills include managing multiple tasks at once and strong attention to detail. Strong working knowledge of Microsoft Office suite, particularly Word and Excel. Demonstrated proficiency in Zoom and Microsoft Teams. Demonstrated ability to work collaboratively in a team environment. Ability to handle a fast-paced environment and remain productive and calm under pressure. Ability to work occasional weekends or evenings to accommodate College events and deadlines. Ability to work with a broad range of diverse individuals and groups to form a safe and inclusive campus community. Preferred: Associate or bachelor s degree preferred. Demonstrated administrative support experience at an institution of higher learning. A comprehensive understanding of the shared governance structure of a college or university. Physical Requirements: Environmental Conditions Work is consistently performed in an indoor office setting with normal temperature ranges for the season. Traditional noise of a busy office setting can be expected. Working spaces may be crowded based on traffic and space configuration. Lifting and Carrying Ability to regularly lift up to 10-25 lbs. Frequent lifting and carrying of light to moderate office equipment (laptop or meeting materials) weight items. Mobility Prolonged sitting majority of the workday to complete responsibilities. Ability to bend, stoop, and kneel to pick up items, as necessary. Climbing various staircases across the campus to engage in meetings and/or presentations. Utilize mobility assistive devices and equipment, as necessary. Dexterity and Hand-Eye Coordination Manual dexterity for handling small office-related objects. Fine motor skills for work performed on laptop. Infrequent need to reach overhead or below knee level to perform work duties. Sensory Requirements Good vision, including color vision if required, with corrective lenses, as necessary. Good hearing with assistive devices, as necessary. Paul Smith s College is an equal opportunity employer. Position descriptions are created that focus on essential functions, using inclusive language, and avoid unnecessary or discriminatory requirements.

Executive Assistant to the President Status: Regular, Full-time, Exempt Department: Office of the President Reports to: President Salary: $62,353.20 - $69,500.00 annual salary Description: The Executive Assistant to the President is responsible for oversight of office operations for the administration of the College. This role requires the utmost discretion, confidentiality, integrity, and independent judgement in carrying out required duties and responsibilities. This role, under direction of the College President, provides responsible confidential professional administrative and technical support to the College President and Cabinet members as assigned. Duties and Responsibilities: * Provide oversight to the Office of the Presidents administrative operations. * Conduct and respond to correspondence via telephone, email, fax, and text. * Route and convey messages accurately and with a sense of urgency. * Assist the President with creating and distributing communications and memos. * Process mail for the President and Cabinet members as directed. * Coordinate administrative meetings and events and collaborate with internal and external partners in providing the President with a complete administrative calendar. * Prepare and distribute agendas and other materials for administrative meetings. * Take minutes at administrative, committee, and board meetings as assigned. * Serve as the point person and gatekeeper for the Office of the President, greeting and assisting visitors, including students, faculty, staff, and the public. * Create, organize, and maintain confidential files and records. * Manage the flow of electronic, paper, and verbal information and communications with proficiency. * Disseminate information, explaining policies and procedures, and speaking as directed for the College President in personal and telephone contacts and meetings. * Collaborate with Cabinet team members and provide direct administrative support as appropriate. * Assist with tracking and reconciling the budget for the Office of the President, process expense reports, and manage purchasing for the office. * Provide direct support for the Board of Trustees, including updating Board of Trustee information including By- Laws, Committee Lists and contact information, scheduling of and attendance at all committee and board meetings; disseminating meeting agendas and other documents; ensuring compliance with meeting notice requirements; preparing for events and meetings in collaboration with the Events Coordinator and IT Department, including ordering refreshments and meals, setting up meeting spaces, preparing name card; taking minutes. * Other duties as assigned by the President. Communication and Culture * Safeguard the confidentiality of College administration by exercising discretion in communicating information to faculty, students, staff, and the various public members. * Greeting and assisting visitors, including students, faculty, staff, and the public. * Receive and screen visitors demonstrating tact and courtesy. * Exercise judgment and refer visitors to appropriate College offices and personnel. * Serve as a liaison between the President and staff, students, the public, and other College personnel; establish and maintain positive staff and public relations. * Communicate information in person, by telephone, or email - where judgment, knowledge and interpretation of policies and regulations are necessary. * Serve as a model for positive interdepartmental communication by ensuring clear, tactful, and courteous exchange of information between the President's Office and other administrative departments. * Lead and/or participate in cross College related continuous improvement projects. Qualifications and Preferences: * High school degree or GED required. * 4 years of experience in progressively responsible administrative support positions. * Ability to work with a broad range of diverse individuals and groups to form a safe and inclusive workplace. * Proven ability to handle highly sensitive and confidential information with integrity and professionalism. * Excellent communication skills including public speaking: over the phone, in person, and written communications. * Ability to effectively communicate with colleagues and the public to professionally represent the principles of PSC. * Demonstrated skill at gathering, organizing, distributing, and filing information. * Superior organizational skills include managing multiple tasks at once and strong attention to detail. * Strong working knowledge of Microsoft Office suite, particularly Word and Excel. * Demonstrated proficiency in Zoom and Microsoft Teams. * Demonstrated ability to work collaboratively in a team environment. * Ability to handle a fast-paced environment and remain productive and calm under pressure. * Ability to work occasional weekends or evenings to accommodate College events and deadlines. * Ability to work with a broad range of diverse individuals and groups to form a safe and inclusive campus community. Preferred: * Associate or bachelors degree preferred. * Demonstrated administrative support experience at an institution of higher learning. * A comprehensive understanding of the shared governance structure of a college or university. Physical Requirements: Environmental Conditions * Work is consistently performed in an indoor office setting with normal temperature ranges for the season. * Traditional noise of a busy office setting can be expected. * Working spaces may be crowded based on traffic and space configuration. Lifting and Carrying * Ability to regularly lift up to 10-25 lbs. * Frequent lifting and carrying of light to moderate office equipment (laptop or meeting materials) weight items. Mobility * Prolonged sitting majority of the workday to complete responsibilities. * Ability to bend, stoop, and kneel to pick up items, as necessary. * Climbing various staircases across the campus to engage in meetings and/or presentations. * Utilize mobility assistive devices and equipment, as necessary. Dexterity and Hand-Eye Coordination * Manual dexterity for handling small office-related objects. * Fine motor skills for work performed on laptop. * Infrequent need to reach overhead or below knee level to perform work duties. Sensory Requirements * Good vision, including color vision if required, with corrective lenses, as necessary. * Good hearing with assistive devices, as necessary. Paul Smiths College is an equal opportunity employer. Position descriptions are created that focus on essential functions, using inclusive language, and avoid unnecessary or discriminatory requirements.

This position provides high-level administrative, operational, and programmatic support to the director and associated programs within the office. This position plays a critical role in ensuring the effective day-to-day functioning of initiatives that support student success, retention, and engagement from orientation through graduation. Additional responsibilities include supporting major programs including ROAR (orientation program), family engagement, the presidential mentors academy (PMA), and living-learning communities (LLCs) through organization, communication, data tracking, and coordination. This role requires exceptional organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities while serving as a point of contact for students, families, faculty, staff, and campus partners. * Provide comprehensive administrative support to the director; * Manage office operations including scheduling meetings, maintaining calendars, coordinating logistics, and handling correspondence; * Serve as the primary point of contact for the office, responding to inquiries from students, families, faculty, staff, and external partners; * Maintain organized electronic and physical filing systems, including program records and reports; * Assist with preparation of agendas, meeting materials, presentations, and reports; * Support planning and implementation of various events and initiatives; * Coordinate event logistics including room reservations, catering, materials, registration tracking, and on-site support; * Assist with communication to students, families, and campus partners related to programs, events, and deadlines; * Assist with tracking participation, attendance, and engagement data for programs and initiatives; * Utilize university software systems to input, update, and track program data related to retention and student success; * Assist in compiling data for annual reports, retention dashboards, and assessments; * Draft, edit, and distribute program communications including emails, newsletters, forms, and website updates; * Maintain accurate records for scholarships, mentoring programs, and participant tracking (e.g., PMA scholars); * Assist with budget tracking, purchase requests, reimbursements, and financial documentation for departmental programs; * Monitor supply inventory and coordinate ordering of office and program materials; * Support scholarship documentation and tracking under the direction of supervisor; * Assist with onboarding and scheduling of student employees and paraprofessional staff; * Support training logistics and documentation for student staff and mentors; * Serve as a resource for student employees regarding procedures and expectations; * Assist in maintaining the schedule of and scheduling meetings for the assistant vice president for enrollment management; * Assist in the creation and maintenance of detailed spreadsheets to track office budgets, expenses, and contracts; * Perform all other duties as assigned. ADDITIONAL DUTIES: Maintain availability for occasional evening or weekend work to support orientation sessions, major events, or university programs, as requested. * High school diploma/equivalent is required; * Some college education or a bachelor's degree is preferred; * Minimum of two years of administrative or office support experience is required; * Higher education work experience is preferred; * Experience with scheduling, event coordination, administrative support, student success, orientation, retention, mentoring programs, CRM systems, student information systems, data tracking platforms is preferred; * Experience supporting leadership or scholarship-based programs is preferred. LICENSES, CERTIFICATIONS, OR REGISTRATIONS: None Applicants must upload a cover letter and resume at the time of application, as well as provide contact information for at least three professional references. For questions, please email ****************** or call ************ and select option #2. Selecting an option other than #2 will result in a delayed response.

Qualifications Proficiency in Microsoft Word and Excel required. Must be customer service oriented with excellent communication skills. Ability to learn the department's computer systems for scheduling work orders and purchase orders. Ability to work in a fast-paced, deadline driven environment.

The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity. They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean's office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization. * Ability to maintain confidentiality in all work performed. * Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions. * Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc. * Ability to work independently in the accomplishment of assigned tasks. * Ability to organize and prioritize work effectively; and the ability to meet established deadlines. * Excellent oral and written communication skills * High School Diploma or equivalent * Three years of executive-level administrative experience * Bachelor's Degree * Experience working with senior-level leaders or executives * 10 or more years of experience in a university or higher education environment * Project management experience

The Westchester Community College Foundation, in partnership with SUNY Westchester Community College, provides scholarship, financial, and programmatic support to promote student success both in college and beyond. The Junior Administrative Assistant supports the Executive Director of the Foundation and Executive Administrator. Support will include calendar management, meeting logistics, and general administrative functions. The Junior Administrative Assistant will manage Foundation front office reception and general information for foundation operations. This position requires strong organizational and verbal communication skills. Good knowledge of the principles and practices of administration, office management and personnel management is important. Office tasks include timesheet distribution, mailings, meeting and event preparation (parking, room reservation, copies, work orders, meeting clean up, outlook calendar reminder, name tag printing, etc.), mail receiving, sorting, and distribution and departmental clerical assistance. The incumbent will prepare Excel spreadsheets and design information presentations (i.e. Power Point) for accounting analysis, special events, grant preparation & meeting presentations. The Junior Administrative Assistant will write confirmation letters, mail merge projects (labels, letters, etc.) and proofread printed material, which requires strong writing and computer application skills. They will gather, organize and summarize in report form financial and statistical data for development grant proposals. The incumbent is responsible for exercising independent judgment in relieving principals of administrative details. The Junior Administrative Assistant: * Supports the work of the Vice President, External Affairs/Executive Director WCC Foundation and Executive Administrator, and other staff as needed, including email correspondence, calendar management, and meeting scheduling and coordination; * Handles logistics of Board, Committee, leadership, and staff meetings; * Manages front office duties including phones, ordering office supplies, overseeing facility needs and placing work orders, daily mail distribution, and check log; * Provides assistance to other members of the department staff as needed; * General administrative tasks, filing, and other duties and projects as assigned. Requirements: REQUIRED QUALIFICATIONS: The successful candidate must possess a High School Diploma or equivalent and five years of experience where the primary function of the position was in a staff or administrative support capacity, or where the primary function of the position was supervision of clerical positions. Knowledge of Microsoft Office Suite applications is necessary. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice in all college policies, practices, and personnel. PREFERRED QUALIFICATIONS: * Proficiency in Microsoft Office Suite, TEAMs and Zoom required. Knowledge of database management preferred; * Strong organizational and time management skills; ability to handle competing priorities and take initiative when appropriate; * Strong interpersonal skills with the ability to interact professionally and communicate effectively with all levels of staff and constituents; * Ability to work both collaboratively and independently; * Attention to detail and ability to handle sensitive information discreetly; * Strong problem-solving skills and the ability to adapt to changing priorities. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. SALARY & BENEFITS: The starting salary is $61,592. Additional compensation with seniority steps maximize at a salary of $76,398. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. Priority will be given to resumes received by February 13th. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

Job Title: Executive Assistant to the President Department: President's Office Reports To: President Salary Range: $55,000 - $60,000 FLSA Status: Exempt OVERVIEW OF THE UNIVERSITY Washington Adventist University (WAU) is a Christ-centered institution of higher education that supports a culture of excellence where all feel valued. Nestled in a desirable residential community in Takoma Park, Maryland, WAU offers its faculty and staff an environment where professional expertise is valued and lasting connections between co-workers are formed as we work together to ensure the success of our students. Regardless of title, every employee supports WAU's vision of producing graduates who bring moral leadership and competence to their communities. SUMMARY Coordinates administrative and secretarial functions of the President's office. Performs a variety of administrative duties, including, but not limited to: maintaining Board of Trustees and Cabinet minutes, and preparing for Board of Trustees and Cabinet meetings, preparing letters, reports and minutes. Schedules meetings for the University President, maintains the calendar. Coordinates special programs. Implements office procedures and performs other secretarial duties to maintain a professional office environment. Manages a variety of general office activities by performing the following duties personally or delegating to student employees. ESSENTIAL DUTIES AND RESPONSIBILITIES Includes the following. Other duties may be assigned. Greets visitors and directs to appropriate area or person. Answers and screens president's telephone calls, responds independently when possible, and arranges conference calls. Manages president's calendar and independently schedules appointments. Keeps Columbia Union Conference Calendar updated. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by the President. Composes and types routine correspondence. Prepares outgoing mail and correspondence, including e-mail and faxes. Responds independently to correspondence when possible. Makes copies of correspondence or other printed materials. Establishes uniform correspondence procedures and style practices. Organizes and maintains file system, files correspondence and other records. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of President's office records. Arranges for committees which the President chairs. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings for President's Cabinet. Prepares agenda, notices, minutes, and corporate resolutions for Board of Trustees meetings. Acts as custodian of trustees' documents and records. Maintains contact information with board of trustees members and accrediting agencies. Orders and maintains supplies, and arranges for equipment maintenance. Process President's expense reports to present to Accounting Services for reimbursement. Request flower arrangements, fruit baskets or dish gardens for staff and their family members during special occasions such as birth, illness or death in the family. Maximizes office productivity through proficient use of appropriate software applications. Maintains a pleasant office atmosphere for students, guests, faculty and staff. Supports a spirit of excellence in service. Attends mandatory Convocation every Wednesday. SUPERVISORY RESPONSIBILITIES: Received: Receives direct supervision from the President Given: None COMPETETENCIES To perform the job successfully, an individual should demonstrate the following competencies. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Planning - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Bachelor's degree and five to seven years of administrative experience supporting a senior executive; or high school diploma and 10 or more years of administrative experience, with at least five years supporting a senior executive Experience working with a board of directors desired Excellent oral communication, interpersonal, written and organizational skills Must have demonstrated advanced proficiency with Microsoft Office Word, Excel, PowerPoint Must have solid organizational, customer service, and teamwork skills Must be high-energy, detail-oriented, self-motivated, flexible and capable of managing multiple/competing priorities and meeting tight deadlines Ability to work independently or collaboratively as the situation demands Ability to exercise independent judgment Ability to interact with all levels of management, staff and students Ability to prioritize work and exercise effective time management skills Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Mathematical and Technology Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills: To perform this job successfully, an individual should be proficient in Microsoft Office Suite and have ability to learn new Database software. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. The employee will occasionally be called upon and must be able to work long hours under stressful conditions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. BENEFITS Full fringe benefit plan includes but not limited to: Health care, including vision, dental, and prescription drugs Flexible Spending Plans Competitive 403B plan Individualized retirement planning sessions Employee Assistance Program Tuition assistance for employees and dependents Life insurance including supplemental and accidental death and dismemberment policies Long Term Care Insurance Long Term Disability Legal Assistance Program Paid time off Wellness programs Professional Development LEGAL AND COMPLIANCE NOTICES Washington Adventist University is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, age, national origin, marital status, veteran status, genetic information, or disability in employment or in the provision of services. WAU complies with all applicable federal and state laws, including the Maryland Fair Employment Practices Act. If you require a reasonable accommodation for any part of the application or hiring process due to a disability, please contact the Office of Human Resources. Washington Adventist University provides reasonable accommodations in accordance with the Americans with Disabilities Act and Maryland law. As a religiously affiliated institution, Washington Adventist University exercises its constitutional and statutory rights to give preference in employment to members of the Seventh-day Adventist Church and reserves the right to claim exemption from certain provisions of Title IX and Title VII where they conflict with the university's religious beliefs and values.