Executive Assistant jobs at University of South Carolina

To navigate through this form, please use the "Prev" and "Save & Continue" buttons at the top of the page. Do not use your browser's "Back" button as it will not save your progress and data will be lost. Logo Posting Number RTF00242PO25 USC Market Title Administrative Assistant Link to USC Market Title ************************************ Business Title (Internal Title) Administrative Assistant Campus School of Medicine Columbia Work County Richland College/Division School of Medicine Columbia Department SOMC Center for Disability Resources Advertised Salary Range $34,532 - $51,798 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule * Standard working schedule: 8:00 am-4:30 pm * Must be willing to work a flexible schedule to meet the needs of the department. Type of Staff Position Staff Time-Limited (STL) Basis 12 months Job Search Category Administrative About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond. Benefits for Research Grant or Time-Limited Positions Are Indicated Below The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at *********************** Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. South Carolina Retirement Yes State Insurance Programs Yes Annual Leave Yes Sick Leave Yes Position Description Advertised Job Summary The Administrative Assistant will provide programmatic and logistical support for the statewide Attendant Care Program within the Center for Disability Resources (CDR), USC School of Medicine-Columbia. This role assists project staff in implementing training programs for consumers and attendants, ensuring smooth coordination of activities, events, and communications. The position supports the Project Director and team in achieving program goals and objectives, maintaining compliance with all applicable policies and regulations. This position is established to enhance and expand research and program activities within the department. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations. This position is established in support of expanded research activities. Job Related Minimum Required Education and Experience Typically holds a high school diploma or GED. Requires no prior work experience. Required Certification, Licensure/Other Credentials Preferred Qualifications * Prefer education/experience in office system technology and/or experience in education, rehabilitation or other human services. Knowledge/Skills/Abilities * Ability to coordinate and work well with a diverse staff. * Skills with Microsoft Word, Excel, and Access. Skills with Phoenix/Care Call. * Ability to handle confidentiality with protected health information. * Knowledge of SLED checks. * Ability to communicate effectively, both verbally and in writing, with the ability to collect and assemble information clearly and concisely. * Good organizational skills and attention to detail. * Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations. Job Duties Job Duty Coordinates attendant/companion recruitment and Medicaid enrollment, including providing information, receiving information, responding to questions, and reviewing information for completion and follow-up processing. Completes subsequent steps to facilitate the process. Essential Function Yes Percentage of Time 15 Job Duty Monitors and maintains client and attendant databases, including all data entry. Updates queries and generates reports, as needed. Utilizes the database to compile statistical data for monthly reports and departmental activities. Essential Function Yes Percentage of Time 15 Job Duty Receives referrals and all other client information. Assesses status, enters/files, or forwards to the appropriate nurse within specified timeframes. Coordinates efforts with Community Long Term Care (CLTC), Head and Spinal Cord Injury (HASCI), Intellectual Disability and Related Disability (ID/RD), and Medically Complex Children (MCC) waivers to ensure all information is received in accordance with compliance guidelines. Conducts internal file reviews for compliance purposes. Collaborate and consult with Attendant Care nursing staff and other resources to maintain the overall database system. Essential Function Yes Percentage of Time 15 Job Duty Provides a variety of logistical and office functions to ensure the timely completion of project activities by maintaining efficient, effective workflows. Processes monthly reimbursements and other related project payments for attendant nursing staff through the CDR Business Office. Essential Function Yes Percentage of Time 10 Job Duty Provides administrative support to nurses, including packet preparation, correspondence, and preparation of attendant and client charts. Matches attendant and client charts and other supporting documentation, as needed. Provides referral information and offers additional attendant support. Essential Function Yes Percentage of Time 10 Job Duty Receives/screens project telephone calls and correspondence and directs others to appropriate staff. Responsible for logging, documenting, and responding to calls received on the Attendant Care main line, including extensive daily contact with attendants and their families, medical professionals, and other community providers. Essential Function Yes Percentage of Time 10 Job Duty Facilitates communication between the project and the Business Office. Completes appropriate paperwork according to university guidelines. Essential Function Yes Percentage of Time 10 Job Duty Supervises Data Entry Control Clerk and ensures the completion of daily operations of various projects in the Project Director's absence. Essential Function Yes Percentage of Time 10 Job Duty Performs special projects and other duties as assigned. Essential Function No Percentage of Time 5 Position Attributes Hazardous weather category Non-Essential Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. No Posting Detail Information Number of Vacancies 1 Desired Start Date 12/01/2025 Position End Date 11/30/2026 Job Open Date 11/03/2025 Job Close Date 12/18/2025 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by December 18, 2025. Quicklink for Posting ************************************** EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have at least a high school diploma or GED and no prior work experience? * Yes * No * * Do you have any experience working in a medical office? (Open Ended Question) * * How many years of Administrative support experience do you have? * 0-2 * 3-5 * 6-9 * 10 or more Applicant Documents Required Documents * Resume * List of References and Contact Information Optional Documents * Cover Letter

Details Information Recruitment/Posting Title Executive Assistant Job Category Staff & Executive - Project/Program Management/Planning Department RWJ-Medicine-Chairman's Office-Meb Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking an Executive Assistant for the department of Medicine at the Robert Wood Johnson Medical School. Under the direction of the Chair, the Executive Assistant provides advanced, diversified and confidential administrative and management support for the Chair of Medicine. The Executive Assistant will serve as the primary contact for the Medicine Chair, assist with scheduling, coordinates travel, and processes reimbursements. The Executive Assistant exercises considerable discretion and independent judgement. This position will assist the Chair in handling a broad range of internal and external activities and special projects relating to the department, including working with and supporting the Administrators in the Department, as needed. The Executive Assistant will have high customer-oriented awareness, responding to needs as they occur to ensure customer satisfaction is met at all times. Among the key duties of this position are the following: * Assists the Chair in coordinating and implementing academic, administrative, and operational tasks of the Department, which includes working with and supporting the Sr. Director of Administration, the Executive Vice Chair, and the other Vice Chairs as appropriate. * Serves as the department's point person for RWJMS units, including senior administrators across RWJMS, as well as Department Chairs, Division chiefs, faculty, staff, and trainees. * Reviews incoming correspondence and paperwork to minimize the Chair's time spent on this activity. Redirects items that do not require the Chair's attention to others as appropriate. * Oversees the maintenance and organization of the Chair's calendar, including phone log, meetings, preparation of materials, processing of minutes and to do lists, conference registration, travel arrangements, and expense reimbursements. Opens, sorts and distributes the mail; prepares and distributes correspondence of confidential nature. * Plans and schedules the work of the Department to ensure maximum effective utilization of employees, equipment and materials within budgetary requirements. * Conducts research and studies on assigned matters and prepares reports with background material, providing input and support for policy decisions and formulation. FLSA Exempt Grade 28S Salary Details Minimum Salary 95926.000 Mid Range Salary 121346.000 Maximum Salary 146766.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description MPSC - Legacy UMD Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Bachelors' Degree in a related discipline required, plus five (5) years of progressively more responsible professional administrative experience in business, education or health care environment. * Equivalent education, experience and/or training may be substituted for the degree requirements. Certifications/Licenses Required Knowledge, Skills, and Abilities * Excellent writing, organization and communication skills are essential. * Ability to work well with all levels within the organization, including school officials, faculty, staff, students and community physicians and leaders. * Demonstrated ability to be a self-starter and problem-solver who works independently, in addition to being a team player, flexible, and able to shift priorities while maintaining a high level of detail when meeting deadlines. Preferred Qualifications * Master's degree preferred. * Working knowledge of Microsoft Office Suite, especially MS Office, PowerPoint, and Teams, as well as software packages such as Concur and PeopleSoft, preferred. Equipment Utilized Physical Demands and Work Environment * Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Ability to lift or exert force up to 25 pounds. * Work Environment: Office environment. Moderate noise. Special Conditions * Must be available for special functions, meetings and projects that may be scheduled on or off-site, during regular business hours, evenings or weekends. Posting Details Posting Number 25ST2391 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a Bachelors' Degree in a related discipline plus five years of progressively more responsible professional administrative experience in business, education or health care environment? * Yes * No Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter/Letter of Application

Executive Assistant (Berkeley Heights, NJ) This role has been designed as ‘Hybrid' with an expectation that you will work on average 2 days per week from an HPE office. Who We Are: Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today's complex world. Our culture thrives on finding new and better ways to accelerate what's next. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE. Job Description: Seeking an Executive Assistant for Sales Leader Support and Administration for HPE Financial Services. This is an early career, US based, hybrid position to be located in our Berkeley Heights, NJ office. Responsibilities: Responsibilities include assisting supervisory and non- supervisory employees with various administrative support tasks. These tasks may include, but are not limited to, records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling meetings, calendar maintenance for one or more employees, preparing expense reports, preparing/editing presentations, making travel arrangements, greeting/escorting visitors, assisting new employees, and other established general administrative tasks. Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company. May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor. Education and Experience Required: High school education or equivalent. Typically requires 3+ years general administrative experience, or equivalent combination of experience and college level education. Financial services background preferred. #LI-Hybrid Additional Skills: Accountability, Accountability, Action Planning, Active Learning, Active Listening, Bias, Business, Calendar Management, Coaching, Computer Literacy, Creativity, Critical Thinking, Design Thinking, Empathy, Follow-Through, Group Problem Solving, Growth Mindset, Intellectual Curiosity (Inactive), Long Term Planning, Managing Ambiguity, Office Administration, Policy and procedures, Recordkeeping, Risk Assessment, Software Development {+ 5 more} What We Can Offer You: Health & Wellbeing We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing. Personal & Professional Development We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have - whether you want to become a knowledge expert in your field or apply your skills to another division. Unconditional Inclusion We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. Let's Stay Connected: Follow @HPECareers on Instagram to see the latest on people, culture and tech at HPE. #unitedstates#financialservices, #legalandadmin Job: Administration Job Level: Core States with Pay Range Requirement The expected salary/wage range for a U.S.-based hire filling this position is provided below. Actual offer may vary from this range based upon geographic location, work experience, education/training, and/or skill level. If this is a sales role, then the listed salary range reflects combined base salary and target-level sales compensation pay. If this is a non-sales role, then the listed salary range reflects base salary only. Variable incentives may also be offered. Information about employee benefits offered can be found at ******************************************************* USD Hourly: $24.95 - $49.95 HPE is an Equal Employment Opportunity/ Veterans/Disabled/LGBT employer. We do not discriminate on the basis of race, gender, or any other protected category, and all decisions we make are made on the basis of qualifications, merit, and business need. Our goal is to be one global team that is representative of our customers, in an inclusive environment where we can continue to innovate and grow together. Please click here: Equal Employment Opportunity. Hewlett Packard Enterprise is EEO Protected Veteran/ Individual with Disabilities. HPE will comply with all applicable laws related to employer use of arrest and conviction records, including laws requiring employers to consider for employment qualified applicants with criminal histories. No Fees Notice & Recruitment Fraud Disclaimer It has come to HPE's attention that there has been an increase in recruitment fraud whereby scammer impersonate HPE or HPE-authorized recruiting agencies and offer fake employment opportunities to candidates. These scammers often seek to obtain personal information or money from candidates. Please note that Hewlett Packard Enterprise (HPE), its direct and indirect subsidiaries and affiliated companies, and its authorized recruitment agencies/vendors will never charge any candidate a registration fee, hiring fee, or any other fee in connection with its recruitment and hiring process. The credentials of any hiring agency that claims to be working with HPE for recruitment of talent should be verified by candidates and candidates shall be solely responsible to conduct such verification. Any candidate/individual who relies on the erroneous representations made by fraudulent employment agencies does so at their own risk, and HPE disclaims liability for any damages or claims that may result from any such communication.

ABOUT RAMAPO COLLEGE: Ramapo College of New Jersey (RCNJ) develops ethical leaders who serve as change agents across all sectors. The College's unique interdisciplinary academic structure, its liberal arts core, its size (approximately 5,500 students), and its setting in the foothills of the Ramapo Mountains on the New Jersey/New York border provide an optimal environment for individualized, student-centered learning and leadership development. RCNJ's designation as "New Jersey's Public Liberal Arts College" by the State legislature is the foundation from which the College's commitment to an accessible and transformative undergraduate and graduate education is realized. Established in 1969, CondeNast Traveler named Ramapo one of the 50 Most Beautiful College Campuses in America. The barrier-free campus occupies 300 acres and is home to 52 bachelor's degree programs spanning the arts, business, data science, humanities, education, nursing, social work, social sciences, and the sciences. Ramapo College boasts an average student/faculty ratio of 16:1 and an average class size of 21; affording students the opportunity to develop close ties to the College's exceptional faculty. In addition, the College offers graduate programs leading to master's degrees in Accounting, Applied Mathematics, Business Administration, Contemporary Instructional Design, Computer Science, Creative Music Technology, Data Science, Educational Leadership, Nursing, Social Work, and Special Education, as well as a Doctor of Nursing Practice. Every degree program is designed and delivered through the collaborative and interdisciplinary efforts of student-centered faculty scholars and staff who are committed to serving the public good through the delivery of an academically rigorous, inclusive, and a transformative collegiate experience. Ramapo is ranked #1 among New Jersey public institutions by College Choice and is recognized as the State's top college on the list of Best Disability Schools by Great Value Colleges. Further commendations include designation as a "Military Friendly College" in Victory Media's Guide to Military Friendly Schools, and as a leading college by U.S. News & World Report, Kiplinger's, Princeton Review, and Money Magazine, among others. Position Type/Expected Hours of Work: This is a full-time, managerial position, and days of work and hours are Monday through Friday, 8:30 a.m. to 4:30 pm. Note: This position is in the "NL" category of employment (non-fixed work week) and individuals in this role have no claim or entitlement to time off or cash compensation for hours worked beyond their normal schedule. Occasional evening and weekend work may be required as job duties demand. Compensatory time will not be granted for work done as an extension of the regular work day. It is the policy of the College to grant hour for hour compensatory time off, with advance approval, only when employees are required to work on a holiday. Time earned must be used within one fiscal year from the time it is earned. Salary Range - $85,700 - $96,400 Salary is commensurate with skills, expertise and years of experience relevant to the position US work authorization is required. Applicants must be authorized to work in the US. Ramapo College currently has a no-sponsorship policy. Opportunity * Working closely with the Chief of Staff to ensure executive activities align with institutional goals, the Special Assistant serves a vital role in ensuring the College President is well-prepared and effective in their leadership duties. * This role is ideal for a highly organized, proactive individual with superior writing skills and sound independent judgment who is capable of managing multiple tasks, collaborating across teams, and engaging in the diverse range of activities in the President's Office. Job Summary * The Special Assistant to the President provides essential administrative support to the President with a primary focus on enhancing the President's effectiveness and readiness. * While the role directly supports the President's activities and engagements, the Special Assistant works under the guidance and supervision of the Chief of Staff/VP for Policy, Research, & Governance. * The Special Assistant serves a key role in ensuring the smooth operation of the President's activities via project, event, and meeting management; extensive communications; and other executive support functions. Job description updated 6/3/25 Examples of Duties Key Responsibilities Administrative Support * Provide direct assistance to the President in preparing for meetings, events, and speaking engagements by collecting and preparing materials, and overseeing logistics. * The Special Assistant must work closely with a) the Chief of Staff to ensure presidential engagements are in alignment with key priorities, and with b) the Administrative Coordinator to optimize the President's time and attention. * Take direction from and collaborate with the Chief of Staff to ensure the President's activities are effectively aligned with institutional priorities. Track key initiatives and priorities, sharing progress and challenges, as needed, with members of the President's Office and others. * Work closely with the Administrative Coordinator to support prioritization of the President's calendar, ensuring the President is well-prepared for upcoming engagements. * Accompany and staff the President at select engagements and meetings on and off campus. Communication * Working with the Chief of Staff to ensure consistency and clarity in messaging, serve as a point of contact between the President's Office and key stakeholders. * Draft and edit communications on behalf of the President, including letters, speeches, social media content, and reports. * Assist in gathering relevant information and preparing background briefs for meetings and engagements. Project & Meeting Management * Ensuring that timelines, goals, expectations, and deliverables are clearly established and met: * manage and support projects and initiatives that are often assigned by the Chief of Staff and led by the President * manage a range of meetings to include agenda development, minutes, and tracking of next steps Event Management * Lead the planning and execution of special events involving the President with a focus on: * timely and seamless coordination * adherence to executive standards * clearly communicated expectations, and * collaborative willingness to continuously assess, learn, and improve. Confidentiality & Discretion * Handle sensitive and confidential information with discretion, adhering to the high standards of confidentiality and trust required by the President's Office. Qualifications Education * Bachelor's degree required. * A master's degree or relevant professional experience in higher education administration, public sector, or a related field is a plus. Experience * A minimum of 3 years of progressively responsible experience managing complex projects in higher education or the public sector OR previous experience working under the direction of a senior leader and supporting diverse teams. Skills * Strong organizational, time-management, and multitasking abilities. * Excellent written and verbal communication skills. * High proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools. * Ability to manage competing demands in a fast-paced environment. * Detail-oriented with a proactive approach to problem-solving. * Strong interpersonal skills, able to build relationships across various levels within and outside the college. Working Conditions * Full-time, on-campus position. * Occasional evening or weekend work will be required based on the President's schedule and college events. To Apply * Interested candidates should submit a resume, cover letter, a one-page writing sample, and three references. Supplemental Information EEO Statement: Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs, and other diversity programs. Ramapo's commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.

Job Details Paterson, NJ Full Time $55000.00 - $65000.00 Salary/year Description Executive Assistant & Special Projects Manager ( SY 25 - 26) The Community Charter School of Paterson is seeking an Executive Assistant & Special Projects Manager. The Executive Assistant & Special Projects Manager plays a pivotal role in supporting the efficient operation of an organization by providing administrative assistance to top-level executives. This position requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple tasks simultaneously. The Executive Assistant & Special Projects Manager serves as a primary point of contact between executives and internal/external stakeholders, handling correspondence, scheduling meetings, and managing various administrative tasks to ensure the smooth functioning of executive offices. Essential Duties and Responsibilities: Calendar Management: Coordinate and manage executives' schedules, including arranging meetings, appointments, and travel itineraries. Prioritize conflicting demands and ensure executives' time is optimized effectively. Communication: Serve as a liaison between executives and internal/external contacts, including screening and directing phone calls, emails, and other correspondence. Draft, proofread, and edit documents, presentations, and reports as required. Administrative Support: Provide general administrative support, such as organizing files, handling invoices, managing expense reports, and maintaining office supplies. Prepare meeting agendas, take minutes, and follow up on action items. Board Secretary: Coordinate board meetings and prepare agendas. Record and distribute accurate meeting minutes. Ensure compliance with legal and regulatory requirements. Serve as a communication point for board members and stakeholders. Support governance processes and maintain corporate records. Travel Coordination: Arrange travel accommodations, including flights, hotel reservations, and ground transportation, ensuring cost-effectiveness and adherence to company policies. Information Management: Maintain confidential records and files, ensuring data accuracy and integrity. Conduct research and compile information as requested by executives. Event Planning: Assist in planning and coordinating corporate events, conferences, and meetings. Relationship Management: Build and maintain positive relationships with internal and external stakeholders. Handle inquiries and requests in a professional and timely manner. Special Projects: Support executives in various special projects, initiatives, or tasks as needed. Qualifications Bachelor's degree preferred. 2 years of experience preferred. Proven experience as an Executive Assistant or similar role. Proficiency in MS Office Suite and other relevant software applications. Strong analytical and problem-solving skills. Excellent attention to detail and organizational abilities. Effective communication skills, both written and verbal. Maintains confidentiality of sensitive information. Ability to work independently and collaboratively in a fast-paced environment. Community Charter School of Paterson is among the top 1% in the state for student growth in math and reading-proof of our commitment to academic excellence. Community Charter School of Paterson is an equal-opportunity employer.

Instructional -Admin - Central Office/Executive Asst -Instruction NEWARK BOARD OF EDUCATION HUMAN RESOURCE SERVICES 765 BROAD STREET, NEWARK, NEW JERSEY 07102 ROGER LEÓN, SUPERINTENDENT EXECUTIVE ASSISTANT (CONFIDENTIAL) OFFICE OF SUPERINTENDENT (Pending availability of funds and Superintendent's approval) The Superintendent invites qualified and interested persons to apply for the position of Executive Assistant (Confidential) within the Office of the Superintendent. Definition: The Executive Assistant serves as a direct report to the Superintendent, and is expected to provide all necessary support and assistance as required and directed by the Superintendent. The Executive Assistant also provides administrative leadership and support towards the achievement of the District's mission and goals. Qualifications Master's or Doctorate degree from an accredited college or university. A New Jersey Standard Principal or School Administrator's certification. Demonstrated experience as a Principal or building/district level administrator, preferable. Three (3) years of successful administrative experience. Responsibilities Provides all necessary support and assistance as required. Assists the Superintendent with policy development and management by providing expert management recommendations, consultation, and assistance in the full range of administrative and management support issues for the District. Develops, reviews, and recommends organizational alternatives to enhance District performance on all administrative and management issues. Supports the Superintendent on all phases of information technology, and general support service activities. Serves as an advisor in the formulation of the District's short and long range plans/goals. Integrates planning initiatives into resource formulation. Directs, plans, coordinates, and develops policies and procedures related to administrative functions. Directs the staff of the Administrative Office in the provision of the procurement of supplies and equipment, contract negotiations, interagency agreements, printing/reproduction, property management, space management, travel/transportation, management analysis, information technology, physical and personnel security in support of the needs of the Deputy Superintendent. Knowledge and Abilities Thorough knowledge of the principles, practices and theories of education. Thorough knowledge of standard and innovative teacher training practice and considerable knowledge of principles, practices and coordination methods as they apply to educational program management. The ability to establish and maintain effective working relationships with administrative and school site personnel. Ability to prepare clear and concise correspondence/reports containing findings, conclusions, and recommendations. Ability to design and implement strategies which maximize employee potential and foster high ethical standards in meeting the District's vision, mission, and goals. Ability to develop and implement a District vision which integrates key national and program goals, priorities, values, and other factors. Ability to create a work environment that encourages creative thinking. Ability to make timely and effective decisions and produce results through strategic planning and the implementation and evaluation of programs and policies. Ability to acquire and administer human, financial, material and information resources in a manner which instills public trust and accomplishes the District's mission. Ability to use new technology to enhance decision making. Ability to explain, advocate, and express facts and ideas in a convincing manner. Ability to negotiate with individuals and groups internally and externally. Ability to develop an expansive professional network with other organizations and to identify the internal and external politics that impact the work of the District. Reports To Superintendent Salary, Terms & Affiliation Salary Range: $115,000-$165,000 Employment Period: Twelve (12) Month Union Affiliation: Unaffiliated How To Apply Newark Board of Education only accepts electronic applications. If you are a current employee, you must apply via the Employee Self Service website. Open and Close Dates OPENING DATE: June 16, 2022 CLOSING DATE: Until Filled Job ID: 1091 THE NEWARK BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Secretarial/Clerical/Executive Secretary - 12-Months Date Available: when filled Closing Date: until filled Description: Executive Assistant Job Summary: The secretary position is one that is associated with the day to day operations of an office environment. This person, under limited direction, performs a variety of clerical, secretarial, and other administrative functions required for the operation of the department. This person is the keeper of confidential information, responsible for record keeping/data management, document preparation, and support of the department. Qualifications: The candidate should have a minimum of 30 college credits. An associate degree of higher is prefered. Working Conditions: The candidate will work in an office environment within OCSD. Application Procedure: Apply Online Selection Procedure: Applications will be pulled and qualified persons will be interviewed.

Duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Salary Range: $20.50 - $24.50/hr

Perform clerical/office support for the Financial Aid department. Provide customer services and support to students and visitors. Assist the director and administrators in the department as appropriate. Responsibilities Provide first-line support to students and parents, answering questions related to financial aid applications, eligibility, and award processes. Coordinate with staff in other departments to support the students if needed. Assist in the preparation and distribution of financial aid communications, including emails, flyers, and brochures. Assists with ensuring the accuracy of the Financial Aid website and other social media platforms. Assist with outreach activities to various on and off campus constituencies: i.e. high schools, community centers. Maintain accurate and confidential student financial aid records. Assist with processing financial aid applications, such as comparing list and roster, organizing files. Participate in outreach activities such as financial aid workshops, orientation sessions, and college events. Utilize financial aid management systems to update and retrieve data as needed. Help troubleshoot issues with online financial aid applications and software. Assist other office personnel with special assignments or substitute for absent personnel when appropriate. Other tasks assigned by the Director of Financial aid of class information for registration system and reconcile with brochure content. Qualifications Education: High school diploma required. Associate degree preferred. Experience: 2 years of related experience or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired. Previous experience in an administrative support role; experience in a financial aid office is a plus. Manages difficult or emotional customer situations. High level of customer service experience. Familiarity with financial aid regulations and procedures (e.g., FAFSA, Direct Loans) is desirable. Knowledge Abilities/Skills: Excellent verbal and written communication skills. Strong interpersonal skills with a focus on empathy and service. Proficient in Microsoft Office Suite and capable of learning new software applications. Ability to work independently and as part of a team. Strong organizational skills and the ability to manage multiple tasks simultaneously. Preferred Qualifications & Special Considerations: Knowledge of Monmouth County and its communities. Application Documents Cover Letter, Other, Resume Pay Rate $18.59/hr

Posting Details Classification Title Operations Manager I Classification Code AH75 Pay Band 5 Subject to Drug/Alcohol Testing Guidelines No Subject to Credit Check No Internal Title Administrative Services Coordinator Department Dean of Students Office Position Type PCLS - Slotted Classified Full or Part Time Full-Time Basis 12 mo. Hours per week 37.5 hours per week Normal Work Schedule M-TH 8:00AM-5:00PM; F 8:00AM-12:30PM Job Details Administrative Services Coordinator Coastal Carolina University is currently accepting applications for the following full-time position: Administrative Services Coordinator in the Dean of Students Office. The Administrative Services Coordinator (ASC) provides comprehensive administrative support to the Dean of Students and the staff within the Dean of Students Office as needed. Key responsibilities include managing schedules, coordinating meetings, and handling office communications to provide strong administrative support. The role also involves assisting with budget processes and financial tracking, ensuring fiscal administration is accurate and timely. To maintain operational efficiency, the ASC performs a variety of administrative tasks that keep daily functions running smoothly. Additionally, this position supervises student staff at the front desk, offering guidance and support to ensure excellent customer service. The ASC also contributes to broader Student Affairs initiatives through collaborative efforts and operational assistance to the division as needed and appropriate. How to Apply: Interested candidates may apply online at ***************************************** Applicants must submit a cover letter, resume and list of three (3) professional references. Review of applications will begin immediately and continue until position is filled. Required Qualifications: High school diploma or equivalent; Minimum of 2 years of administrative experience. Preferred Qualifications: Associate's degree or higher; Experience in an educational or non-profit setting. Duties include, but are not limited to: * Fiscal Management and Compliance: Coordinate the financial operations of the Dean of Students Office, ensuring compliance and accurate record-keeping of all expenditures. Serve as the purchasing card coordinator and liaise with university personnel for bill payments, including student fees. Process transactions for office staff and manage travel arrangements for professional staff. Facilitate logistics for office-wide events to support smooth operations. * Communication Management: Oversee office communications by managing emails, phone calls, and correspondence. Ensure timely, professional, and accurate responses on behalf of the Dean of Students Office to maintain effective internal and external communication. * Document Preparation and Record Keeping: Prepare, edit, and maintain documents, reports, and presentations for office needs. This includes creating blanket purchase orders, managing contracted services, and processing expenditure documents. Maintain comprehensive records to support information requests and compliance requirements. * Office Management: Ensure the efficient operation of the office by managing supplies, equipment, and workspace organization. Supervise student staff to maintain consistent front desk coverage during business hours and provide guidance to support excellent service delivery. * Scheduling and Meeting Coordination: Manage the Dean of Students' calendar and coordinate meetings for office staff. Responsibilities include preparing agendas, minutes, and following up on action items to ensure meetings are productive and outcomes are tracked. Operations Manager I (AH75/61122733/FTE-S01104P), full-time position with benefits. SC State Pay Band: 05. Salary Range: $39,764.00- $56,670.00. Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Rare travel may be required. May require occasional evening or weekend work. Must be flexible to meet the special scheduling needs of the university. Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master's degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences. The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other "protected veteran," as defined by law. Coastal Carolina University is an EO/AA employer. Required Qualifications High school diploma or equivalent; Minimum of 2 years of administrative experience. Preferred Qualifications Associate's degree or higher; Experience in an educational or non-profit setting. Knowledge, Skills & Abilities Strong interpersonal skills and ability to work with diverse populations. Strong organizational and time management skills. Excellent written and verbal communication skills. Ability to handle multiple tasks and prioritize effectively. Posting Detail Information Posting Number FTE-S01104P Number of Vacancies 1 Desired Start Date 01/15/2026 Position End Date (if temporary) Job Open Date 12/03/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Quicklink for Posting **************************************** Job Duties

Job Details NORTH CHARLESTON, SCDescription Executive Assistant to the VP for Student Life/Operations Manager Charleston Southern University We are seeking a detail-oriented and highly organized Executive Assistant to provide essential support to the Division of Student Life. Reporting directly to the Vice President of Student Life, this role will be responsible for administrative tasks, financial record-keeping, communication, and coordination of divisional activities. The ideal candidate will have strong organizational skills, professionalism, and a commitment to CSU's Christian mission. This position embodies CSU's spirit of hospitality and service, creating welcoming experiences for guests and all levels of the university community. Key Responsibilities • Provide administrative support to the Vice President of Student Life, including scheduling, correspondence, and document preparation. • Assist with financial record-keeping, invoice processing, and budget tracking. • Coordinate meetings and prepare agendas. • Handle confidential information with discretion and professionalism. • Maintain accurate records, files, and databases related to student life operations. • Serve as a point of contact for internal and external inquiries related to the Division of Student Life. • Assist with special projects and reports as assigned by the Vice President of Student Life. • Ensure office procedures align with university policies and uphold Christian values in all professional interactions Qualifications Required Skills and Attributes • Associate or bachelor's degree in Business Administration, Accounting, Communications, Ministry, Strategic Leadership, or related field preferred. • Minimum of 5 years of administrative experience, preferably in a business or financial setting. • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). • Excellent communication and interpersonal skills. • High level of accuracy, attention to detail, and organizational skills. • Able to maintain a high level of integrity and discretion in handling confidential information. • Ability to handle multiple tasks and meet deadlines in a fast-paced environment. • Commitment to the Christian mission and values of CSU Qualifications A bachelor's degree is preferred, but consideration will be given to equivalent experience. The position demands a professional who can manage multiple projects independently in a very fast-paced work environment. Superior customer service skills and the ability to work effectively with students, parents, and vendors as well as University employees across multiple divisions. The ability to responsibly manage sensitive and confidential information involving interactions with parents, students and professionals outside the University is critical. The selected candidate will be a fast learner and approach learning opportunities with enthusiasm. Application Process Interested candidates should submit a resume, cover letter (if available), and faith statement and answer all mandatory application questions. Applications will be reviewed on a rolling basis until the position is filled. About CSU Located near historic Charleston, South Carolina, Charleston Southern University is a comprehensive institution offering a liberal arts curriculum to over 3,600 students and offers over 60 majors and graduate programs in Education, Business, Criminal Justice, and Nursing. The mission of the University is “promoting academic excellence in a Christian environment,” and the vision is to be a Christian University nationally recognized for integrating faith in learning, leading and serving. Charleston Southern has nationally accredited programs in nursing, business, education, music and athletics, and a budget of approximately $60 million. Affiliated with the South Carolina Baptist Convention, Charleston Southern employs faculty and staff who are professing Christians. For more information about the University, please visit *************************** Charleston Southern University is an Equal Opportunity Employer This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Charleston Southern University is a Christian university and tobacco-free campus. We do not illegally discriminate on the basis of race, age, color, national or ethnic origin, disability, sex, religion, genetic information, veteran or military status, or any other basis on which the University is prohibited from discrimination under local, state or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and University-administered programs. In order to fulfill its purpose, the University may discriminate on the basis of religion in employment. The University has been granted exemption from certain regulations promulgated under Title IX of the Education Amendments of 1972 which conflict with the University's religious tenets and core values.

Executive Assistant to the VP for Student Life/Operations Manager Charleston Southern University We are seeking a detail-oriented and highly organized Executive Assistant to provide essential support to the Division of Student Life. Reporting directly to the Vice President of Student Life, this role will be responsible for administrative tasks, financial record-keeping, communication, and coordination of divisional activities. The ideal candidate will have strong organizational skills, professionalism, and a commitment to CSU's Christian mission. This position embodies CSU's spirit of hospitality and service, creating welcoming experiences for guests and all levels of the university community. Key Responsibilities * Provide administrative support to the Vice President of Student Life, including scheduling, correspondence, and document preparation. * Assist with financial record-keeping, invoice processing, and budget tracking. * Coordinate meetings and prepare agendas. * Handle confidential information with discretion and professionalism. * Maintain accurate records, files, and databases related to student life operations. * Serve as a point of contact for internal and external inquiries related to the Division of Student Life. * Assist with special projects and reports as assigned by the Vice President of Student Life. * Ensure office procedures align with university policies and uphold Christian values in all professional interactions Qualifications Required Skills and Attributes * Associate or bachelor's degree in Business Administration, Accounting, Communications, Ministry, Strategic Leadership, or related field preferred. * Minimum of 5 years of administrative experience, preferably in a business or financial setting. * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Excellent communication and interpersonal skills. * High level of accuracy, attention to detail, and organizational skills. * Able to maintain a high level of integrity and discretion in handling confidential information. * Ability to handle multiple tasks and meet deadlines in a fast-paced environment. * Commitment to the Christian mission and values of CSU Qualifications A bachelor's degree is preferred, but consideration will be given to equivalent experience. The position demands a professional who can manage multiple projects independently in a very fast-paced work environment. Superior customer service skills and the ability to work effectively with students, parents, and vendors as well as University employees across multiple divisions. The ability to responsibly manage sensitive and confidential information involving interactions with parents, students and professionals outside the University is critical. The selected candidate will be a fast learner and approach learning opportunities with enthusiasm. Application Process Interested candidates should submit a resume, cover letter (if available), and faith statement and answer all mandatory application questions. Applications will be reviewed on a rolling basis until the position is filled. About CSU Located near historic Charleston, South Carolina, Charleston Southern University is a comprehensive institution offering a liberal arts curriculum to over 3,600 students and offers over 60 majors and graduate programs in Education, Business, Criminal Justice, and Nursing. The mission of the University is "promoting academic excellence in a Christian environment," and the vision is to be a Christian University nationally recognized for integrating faith in learning, leading and serving. Charleston Southern has nationally accredited programs in nursing, business, education, music and athletics, and a budget of approximately $60 million. Affiliated with the South Carolina Baptist Convention, Charleston Southern employs faculty and staff who are professing Christians. For more information about the University, please visit *************************** Charleston Southern University is an Equal Opportunity Employer This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Charleston Southern University is a Christian university and tobacco-free campus. We do not illegally discriminate on the basis of race, age, color, national or ethnic origin, disability, sex, religion, genetic information, veteran or military status, or any other basis on which the University is prohibited from discrimination under local, state or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and University-administered programs. In order to fulfill its purpose, the University may discriminate on the basis of religion in employment. The University has been granted exemption from certain regulations promulgated under Title IX of the Education Amendments of 1972 which conflict with the University's religious tenets and core values.

Thank you for your interest in working at William Paterson University. Under the direction of a Director 2 or higher administrative officer in the Administrative Services area at a state college, is responsible for independently performing a professional function or functions of unusual difficulty, sensitivity and/or William Paterson University is a purpose-driven, proudly diverse community-designated as both a public Hispanic-Serving Institution and Minority-Serving Institution-committed to creating transformative academic, professional, and personal experiences as a powerhouse of progress. We foster a workplace that values growth, flexibility, and community, and we are recognized as a 2024 and 2025 Forbes' Best Employers by State, 2025 Great College to Work For, and honored with the NJBIZ Empowering Women Award. Our 1,000 dedicated staff members enjoy competitive benefits, a four-day summer workweek, tuition support, and strong opportunities for internal promotion. Situated on a scenic suburban campus just 20 miles from New York City, WP offers a diverse, inclusive environment where your contributions fuel student success, economic and social mobility, and community engagement. Together, we empower our students through intentional, holistic support within flexible, innovative, and inclusive settings-preparing graduates to thrive professionally and personally, and to lead with a commitment to progress in New Jersey and beyond. JOB SUMMARY Reporting to the Associate Vice President, Academic Operations, this position is responsible for providing high level administrative, analytical, logistical, and personnel related support. This position interacts collegially and professionally with university constituents and offices, in addition to the general public, to support the mission and goals of Academic Affairs. RESPONSIBILITIES * Provides high level professional administrative support including but not limited to managing communications, scheduling appointments, handling documents, and performing general office duties. * Maintains documents and information related to financial expenditure processes and procedures including, but not limited to budgets, requisitions, invoices, purchases, P-Card use, travel, voucher payments, Student Research & Creative Expression Programs, Career Development & Tuition Reimbursement Programs, subscriptions and memberships, service contracts, and office equipment. * Serves as a business partner to Human Resources by maintaining and managing documents and information relating processes and procedures including but not limited to hiring and separations, faculty retention, release/reassigned time, sabbaticals, promotion and tenure, range adjustments, onload and overload work, faculty activities reporting, and Union Agreement deployment. * Liaises between the Provost's Office and the President's Office, deans, vice presidents, and other internal and external constituencies concerning the operations and activities of the office; keeps the Provost informed of all matters requiring attention. * Guides the administrative support staff in Division of Academic Affairs on matters such as processes and calendars related to financial and personnel management with compliance and/or contractual expectations. * Serves as a resource person on matters of personnel and finance administration policies and procedures and associated timelines. * Tracks credit allocations electronically by semester or parts of terms for teaching and non-teaching assignments for faculty, adjuncts, and non-tenure track teaching professionals. * Processes teaching and non-teaching assignments, consulting as needed, and communicating with appropriate parties (e.g., Dean, departments, individuals involved) utilizing a framework established by the Associate Vice President of Academic Operations. * Creates and distributes charts, graphs, and reports that inform the finance and/or personnel work of the Division of Academic Affairs. * Performs other duties as assigned that are appropriate for the position. Education and Experience * Bachelor's degree required. * Four (4) years of experience in higher education or other industry/business setting with work involving personnel and/or finance related activities, both experiences are preferred. * Knowledge of policies and procedures informing organizational planning and action. Competencies/Skills Required * Proficiency with MS Office tools and related software, and the use of databases. Familiarity with, or willingness and ability to learn advanced management systems and software tools that inform the work of the position. * Excellent written and oral communication skills as well as interpersonal, organizational, and problem-solving skills. * Ability to work effectively across diverse entities and groups. This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Starting Salary - AFT Range 27 - $85,550.86 - $98,388.88 This position may be eligible for a comprehensive benefits package, which includes health and dental insurance and retirement plans. To learn more, please visit: BENEFITS FOR PROFESSIONAL STAFF (AFT) Invitation to apply Interested candidates will be prompted to complete an application and submit a cover letter and resume/CV. Submission of all documents listed is required for consideration and all documents should be uploaded where prompted to upload your resume/cv. General questions related to this application process, please contact ************************. Please include with your inquiry the Job Requisition number beginning with R as well as the job title and department. Salary Range: Please see posting. Total Rewards and Benefits: Click here to view the total rewards of working at WP William Paterson University is committed to protecting your privacy and will not sell your personal information. EEO Statement William Paterson University is dedicated to providing equal opportunities and equal access to all individuals regardless of race or ethnicity, sex/gender (including pregnancy), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, civil union status, familial status, religion, national origin or citizenship, military service status, or any other category protected by law. William Paterson University does not discriminate on the basis of any category stated above or as prohibited by applicable law. Individuals from historically underrepresented backgrounds are encouraged to apply. For more information, visit University Facts

If you're exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and collaborative workforce-our most valuable asset. At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses-the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away-MCCC offers the benefits of a robust institution with the close-knit feel of a true community. In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents-making higher education more accessible for the whole family. With 69-degree programs and 35 credit certificate options, there are countless ways to grow with us-both personally and professionally. JOB DUTIES The Executive Assistant provides high-level administrative and operational support to the Vice President for College Advancement, Marketing & Communications. This position serves as a central point of contact for internal and external stakeholders and acts as the primary liaison to the Mercer County Community College (MCCC) Foundation Board of Directors. The role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Support for the Vice President of College Advancement, Marketing & Communications * Serve as a primary point of contact between the Vice President and internal/external stakeholders, ensuring clear communication and effective follow-through. * Screen and prioritize incoming emails, calls, and requests, responding or redirecting as appropriate. * Manage and maintain a complex and dynamic calendar, including scheduling meetings, vendor appointments, donor visits, events, internal briefings, and travel arrangements. * Handle confidential and sensitive information with the utmost discretion; organize and maintain secure files, records, and databases. * Prepare briefing materials, presentations, and reports for internal and external meetings. * Coordinate logistics for meetings and events, including room reservations, AV setup, catering, and preparation of materials. * Prepare and process expense reports, travel reimbursements, and other financial documentation. * Produce, edit, and proofread call reports, correspondence, and letters; process finalized materials for distribution and archiving in Outlook and OneDrive. * Assist with donor stewardship activities, including acknowledgments, thank-you letters, event coordination, and special communications. * Schedule and facilitate meetings in person and virtually (e.g., Zoom, Microsoft Teams). * Coordinate staff participation and ticket registration for community events and programs. * Represent the Office of Advancement, Marketing & Communications in a professional, customer-focused, and service-oriented manner. Foundation Board Relations Support * Liaison and point of contact for Foundation Board members, managing communications, inquiries, and requests professionally and promptly. * Plan and execute all aspects of Foundation Board and committee meetings, including scheduling, logistics, room booking, AV setup, catering, preparation of agendas, and compilation/distribution of meeting packets. * Record, finalize, and distribute accurate meeting minutes to ensure timely documentation of board discussions and decisions. * Provide administrative support to Board officers and committee chairs, including scheduling conference calls and coordinating follow-ups. * Maintain accurate Board records, including member contact lists, attendance, governance documentation, and reports. * Support onboarding and orientation processes for new Board members. * Coordinate campus tours, special visits, and events for Foundation Board members. * Maintain the Foundation Board repository, ensuring all documents, reports, and bios are current and accessible. * Manage electronic voting processes for Foundation Board actions. * Perform other related duties as assigned. SUPERVISORY RESPONSIBILITIES * None BENEFITS ************************************************ WORKING CONDITIONS Please note that assigned tasks and responsibilities span both campuses for all MCCC positions. This position may require a flexible work schedule, including evenings and weekends. ADA AND OTHER REQUIREMENTS Positions in this class typically require: ability to use a key board, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.KNOWLEDGE, SKILLS & ABILITIES * Demonstrated experience supporting senior executives, volunteers, and board members. * Proven ability to manage confidential and sensitive information with discretion and professionalism. * Excellent organizational and time-management skills; able to prioritize and manage multiple tasks and deadlines effectively. * Strong written and verbal communication skills, with meticulous attention to detail. * Proficiency with Microsoft Office Suite, Outlook, Zoom, Microsoft Teams, and other web-based scheduling and meeting platforms. * Ability to establish and maintain positive, collaborative relationships with diverse internal and external stakeholders. * Demonstrated ability to differentiate between staff and board roles and to navigate complex governance environments effectively. * Strong problem-solving and analytical abilities with a proactive approach to task completion. REQUIRED QUALIFICATIONS * Associate's Degree from an accredited educational institution. * Experience as an executive assistant and/or project manager. * Strong analytical, organizational, and problem-solving skills. * Experience working in a fast-paced, deadline-driven environment. * Proficiency with Microsoft Office Suite and virtual collaboration tools. * Bachelor's Degree in a related field from an accredited educational institution. * Three (3) to five (5) years of experience as an executive assistant and/or project manager. * Demonstrated experience supporting or managing boards of directors, including governance documentation, policies, and procedures. * Experience supporting fundraising, donor relations, or advancement activities. * Prior experience in higher education, nonprofit, or similar organizational settings. The successful candidate should demonstrate the following competencies: Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization. Customer Focus: Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences. Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches. Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Contributing to Team Success: Actively participating as a member of a team to move the team toward the completion of goals. Culture and Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches.

Support Staff/Staff Assistant Date Available: TBD Part Time Staff Assistants AM and PM Positions - 17.5 hours per week 6.5-Hour X 4-Day Positions Available 26 hours spread over five days at 5h12m a day Not all positions are available in all locations * Please indicate in your cover letter if you prefer to work 17.5 or 26 hours or have no preference. Qualifications: College degree and previous experience preferred. Experience working with children ages 3 and up. Ability to communicate effectively with students, parents, and staff members, both verbally and in writing. Ability to manage students' behavior. Must be able to work collaboratively with classroom teacher and education services staff to support students. Must be willing to fulfill physical needs of students. Must be reliable and of good moral character. Must meet criminal background check. Working Conditions: 17.5 hours per week (hours will spread across 5 days), no benefits 26 hours per week (hours will spread across 4 days), no benefits Salary: Per Negotiated Contract (p. 50) - Step 1 $22.18 p/h Benefits include: 10 sick days and 6 nonwork days (Start date may determine prorated amount) State Pension ? Additional Stipends for specific positions, i.e. Autism, 1:1 Application Procedure: All interested candidates must apply online. All certifications, resume, letters of reference, praxis scores and transcripts must be uploaded prior to the closing date of the posting to be considered for any position in the Rockaway Township School District. Do not mail these documents. Once you submit an application you will receive an email confirmation. This is your confirmation; please do not call to inquire if received. All candidates of interest will be contacted by the hiring administrator. Selection Procedure: Candidates being considered for the position will be contacted by the hiring administrator to schedule an interview and demonstration lesson as required by the position. Starting Date: TBD as vacancies arise Effective September 1, 2011, all employees of school districts must reside in the State of New Jersey, unless exempted under law. If you already work for the school district as of September 1, 2011, and you do not live in New Jersey, you are not required to move to New Jersey. However, if you begin your office, position or employment on September 1, 2011 or later, you must reside in New Jersey. If you do not reside in New Jersey, you have one year after the date you take your office, position or employment to relocate your residence to New Jersey. If you do not do so, you are subject to removal from your office, position or employment. Note: This posting remains active and new applicants are always encouraged to apply. Hiring will occur on an as needed basis.

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Francis Marion University invites applications for the position of Administrative Specialist. The Administrative Specialist, under limited supervision, will perform a variety of advanced secretarial, clerical, and administrative duties in the Office of Veteran's Affairs. The successful candidate will be responsible primarily for assisting undergraduate veteran students through the Office of Veteran Affairs. The successful candidate must have excellent communication skills (both written and oral), be organized, self-motivated, confident, and flexible in fluid situations. Duties/characteristics include but are not limited to: * Ability to communicate confidently in person and on the telephone with faculty, staff, students, and the public. * Perform general registration, advising, catalog, and curriculum changes in the administrative computer system. * Collect, enter, and analyze data for the department. * Demonstrate discretion and discernment with sensitive information abiding by FERPA and HIPAA standards. * Help schedule and coordinate meetings. * Record minutes at meetings as needed. * Maintain and service office equipment in common areas. * Assist with the scheduling and logistics of events. * Keep student electronic files up to date. * Maintain database of student numbers, report accurate enrollment numbers. * Responsible for the office webpage. * Assists in the preparation and distribution of promotional materials, orientation packages, and plans of study. * Monitor student compliance. * Performs various other tasks as needed. State Requirements: A high school diploma. Related clerical experience may be substituted for a high school diploma. FMU Preferred Requirements: Bachelor's degree. Must demonstrate the following skills: strong written and oral communication skills, ability to problem-solve and troubleshoot solutions, ability to work both independently and as part of a team. The successful candidate will be able to interact confidently with the public and colleagues from various administrative offices. Normal working hours: 8:30am to 5:00pm (Monday-Friday). Summer hours will vary. State Classification: Administrative Specialist II (AA50) Paygrade: GEN04 Salary: $30,700 Materials Needed: * Letter of Interest (Referencing position number 26-13). * The names, addresses, and telephone numbers of three references. * Current resume. * Copies of all transcripts (official transcripts for all degrees will be required of the successful candidate if a degree is held). * Completed FMU Staff Application. To obtain the FM Staff Application, please click here. Send Application Packet to: Dr. Charlene Wages, Vice President for Administration and Planning, Francis Marion University, PO Box 100547, Florence, SC 29502-0547 or FAX to **************. Review of applications will begin immediately and will continue until the position is filled. As Francis Marion University has continued to be recognized for its diverse student body, it especially welcomes applicants who can affirm and enhance its mission. Applicants honorably discharged from a branch of the United States Armed Forces, who meet the minimum training and experience requirements, are given employment preference by all State agencies and higher education institutions in SC. An Affirmative Action/Equal Opportunity Institution

If you're exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and collaborative workforce-our most valuable asset. At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses-the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away-MCCC offers the benefits of a robust institution with the close-knit feel of a true community. In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents-making higher education more accessible for the whole family. With 69-degree programs and 35 credit certificate options, there are countless ways to grow with us-both personally and professionally. JOB DUTIES The Administrative Specialist II provides advanced administrative and operational support to the Division of Arts and Communication. This role requires a strong command of office management systems, attention to detail, and the ability to work independently while supporting multiple stakeholders including faculty, staff, students, and external partners. The Administrative Specialist II coordinates daily operations, ensures the efficient execution of academic and administrative functions, and contributes to the overall effectiveness and professionalism of the division. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. * Serve as the first point of contact for the division; respond to inquiries via email, phone, and in person with professionalism and discretion. * Manage office workflow, scheduling, correspondence, and general communications. * Coordinate meetings, appointments, and division events including room reservations, technology needs, and materials preparation. * Maintain inventory and order office supplies; liaise with Facilities, IT, and Housekeeping as needed to ensure a functional work environment. * Provide administrative support to faculty including course material coordination, textbook adoptions, and minor IT troubleshooting. * Assist students with registration issues, schedule inquiries, and general guidance within College policies. * Track course enrollments, waitlists, and cancellations; prepare and distribute enrollment and budgetary reports for review by the Dean. * Serve as the division's purchasing liaison; create requisitions and monitor budget expenditures. * Reconcile invoices, process payments, and ensure compliance with College purchasing policies. * Support the Dean in preparing budget reports and financial summaries. * Generate and maintain spreadsheets, reports, and data dashboards using Excel or similar software. * Ensure accuracy of records related to courses, faculty loads, and enrollment statistics. * Support preparation of semester and annual reports, assessments, and other data requests. * Partner with staff and faculty across the College to support cross-departmental initiatives and events. * Participate in divisional meetings and committees; contribute to process improvement initiatives. * Assist in planning and execution of special projects as assigned by the Dean. * Handle sensitive and confidential information with professionalism and in accordance with College policies and FERPA regulations. * Perform other duties as assigned in support of departmental and institutional goals. SUPERVISORY RESPONSIBILITIES None BENEFITS ************************************************ WORKING CONDITIONS Please note that assigned tasks and responsibilities span both campuses for all MCCC positions. ADA AND OTHER REQUIREMENTS Positions in this class typically require: ability to use a key board, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.KNOWLEDGE, SKILLS & ABILITIES * Strong organizational, interpersonal, and problem-solving skills. * Excellent verbal and written communication abilities. * Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint) and comfort learning new systems. * Experience with enterprise systems such as Ellucian Colleague or similar platforms. * Ability to manage multiple priorities in a fast-paced academic environment. * Commitment to providing exceptional service to students, faculty, and staff. REQUIRED QUALIFICATIONS * Associate's degree from an accredited institution. * Minimum of three (3) to five (5) years of progressively responsible administrative experience. * Experience coordinating budgets, data reporting, and office operations in a complex organization. * Prior experience working in Higher Education. The successful candidate should demonstrate the following competencies: Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization. Customer Focus: Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences. Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one's area and other areas, teams, departments, units, or organizations to help achieve business goals. Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches. Culture and Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches. ================================================================ Mercer County Community College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services. Mercer County Community College is an EEO/AAP Employer/Protected Veteran/Disabled. Disclaimer: This outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

The Allied Health division at Horry-Georgetown Technical College is seeking candidates for an Administrative Specialist. The candidate will be responsible for assisting health care sciences Dean, faculty, and staff with purchasing supplies/equipment, inventory, maintaining current clinical affiliation agreements, data collection, and completing accreditation and clinical reports; and reserving classrooms Advertised Salary: Commensurate with education and experience Minimum Requirements: Associates Degree or high school diploma with two (2) years' work experience. Preferred Qualifications: Excellent oral and written communication, interpersonal, customer service, and computer skills, including but not limited to Microsoft Office. Knowledge of Banner Systems preferred. Special Instructions to Applicants: Please submit online application via: *************** attaching resume.